November 7 2016

BOARD OF EDUCATION CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

November 7, 2016

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 774 Recess into Executive Session . . . . . . . . . . . . . 774 Adjournment . . . . . . . . . . . . . . . . . 774

October 24 774 2016

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, November 7, 2016 at 6:00 p.m., President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby.

ROLL CALL Present: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Members Nelms (1) Noes: None Superintendent Mary Ronan was present.

RECESS INTO EXECUTIVE SESSION Mrs. Hoffman moved and Mr. Minera seconded the motion that the Board recess into executive session at 6:05 p.m. to consider the Employment of a Public Employee or Official. Present: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Members Nelms (1) Noes: None President Copeland-Dansby declared the motion carried.

ADJOURNMENT

The meeting adjourned at 7:07 p.m.

Jennifer M. Wagner Treasurer/CFO

November 7 2016

BOARD OF EDUCATION CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

November 7, 2016

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 775 Minutes Approved . . . . . . . . . . . . . . . . 775 Report of the Student Achievement Committee October 24, 2016 . . . . . . 775 Presentations . . . . . . . . . . . . . . . . . 780 Announcements/Hearing of the Public . . . . . . . . . . . 780 A Resolution to Appoint a Representative to the Ohio School Boards Association Board

of Trustees . . . . . . . . . . . . . . . . .

780 A Resolution Approving Students Eligible for Subsidy (Reimbursement in Lieu of

Transportation) for the 2016-17 School Year . . . . . . . . . .

781 A Resolution Appointing an Official Delegate to the Ohio School Boards Association’s

2016 Capital Conference . . . . . . . . . . . . . .

782 Report of the Superintendent Recommendations of the Superintendent of Schools . . . . . . . . 1. Certificated Personnel . . . . . . . . . . . . . 783 2. Civil Service Personnel . . . . . . . . . . . . . 787 Report of the Treasurer I. SchoolWide Pooling Transfer. . . . . . . . . . . . 791 II. Donations . . . . . . . . . . . . . . . . 791 III. Agreements . . . . . . . . . . . . . . . 793 IV. Amendment to Agreements . . . . . . . . . . . . 793 V. Payments . . . . . . . . . . . . . . . . 794 VI. Award of Purchase(s) . . . . . . . . . . . . . 794 VII. Then and Now Certificates . . . . . . . . . . . . 795 VIII.. For Board Information . . . . . . . . . . . . . 796 Adjournment . . . . . . . . . . . . . . . . . 798

November 7 775 2016

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, November 7, 2016 at 7:15 p.m., President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby.

ROLL CALL Present: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Superintendent Mary Ronan was present.

MINUTES APPROVED Mrs. Bates moved and Mr. Minera second that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on November 8, 2016. Special Meeting – October 24, 2016 Regular Meeting – October 24, 2016 Special Public Meeting – November 2, 2016 Passed viva voce. President Copeland-Dansby declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Monday, October 24 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. ATTENDEES Student Achievement Committee Members Chairperson Eve Bolton, Elisa Hoffman Daniel Minera, Participated by conference call Administrators Yenetta Harper, Director of Teacher and Principal Development and Evaluation; Joshua Hardin, Director of Athletics; Dan Hoying, General Counsel; Gabriel Lofton, Assistant Superintendent; Paul McDole, Jr., Director, Human Resources; Laura Mitchell, Assistant Superintendent Cincinnati Federation of Teachers (CFT) Kendra Phelps, Professional Issues Representative Cathy Ingram Former CPS Board Member

November 7 776 2016

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

District Sponsored Charter Report Gabriel Lofton, Assistant Superintendent Dr. Lofton updated the Committee on the Ohio Department of Education’s Community School Sponsor Evaluation Framework. The framework and other measures in Ohio’s charter school reform bill significantly strengthen the accountability structures that govern Ohio’s charter schools, state oversight of sponsors and operator transparency, as quoted by Dr. Richard A. Ross, State Superintendent of Public Instruction. The Framework is governed by Ohio Revised Code Section 3314.016 and made up of the following three equally weighted components:

Academic Performance; designed to determine how well students are performing academically at the sponsor’s schools.

Compliance with Rules and Laws; asks whether sponsors are compliant with all relevant laws and rules and whether sponsors are monitoring their schools’ compliance with laws and rules.

Quality Practices; looks at a sponsor’s adherence to quality practices, which was created using national standards and input from sponsors.

ACTION: Dr. Lofton will contact General Counsel to determine how the District will be impacted by the Community

School Sponsor Evaluation Framework.

The Administration will keep the Board updated on dialogue regarding the conversations about Phalen Leadership Academies, Carpe Diem and the Lighthouse, as well as the contract and operational agreements. Laura Mitchell, Deputy Superintendent, discussed mechanisms and oversight being put in place to ensure that the three evaluation measures are met at the district-sponsored charter schools. Dr. Lofton reported that Fordham Institute has a business model that could provide oversight. The District would still be responsible for staff and resources. ACTION: Committee member Hoffman advised the Administration to come up with a plan on how families will be

updated on the status of the District-sponsored charter schools. ACTION: Dr. Lofton will do continuous updates to the Board about the status of the appeal and provide updates to

families about the status of the schools. Executive Summary of Ohio Department of Education’s Ohio 2015 Plan to Ensure Equitable Access to Excellent Educators Yenetta Harper, Director of Teacher & Principal Development & Evaluation Local Equitable Access Plan Ms. Harper informed the group that for the past two years she has been revamping recruitment and monitoring Highly Qualified Teacher (HQT) requirements. She also reported that the State requires each District to have an Equity Access Plan. The Equitable Access Analysis Tool consists of measuring students at all schools on the basis of poverty and minority.

November 7 777 2016

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

The tool also includes five educator measures:

1. Inexperienced Teacher – Teacher who is in first or second year of teaching. 2. Out-of-Field – Teacher teaching a core academic subject/course for which he or she is not licensed to teach. 3. Unqualified – Teacher teaching a core academic subject course for which he or she is not designated highly qualified

with respect to content knowledge requirements. 4. Ineffective Teacher – Teacher receiving a final summative rating of “Ineffective” on the Ohio Teacher Evaluation

System. 5. Ineffective Principal – Principal receiving a final summative rating of “Ineffective” on the Ohio Principal Evaluation

System. The measures also include an Educator Workforce Strength Index to ensure that poor and minority students have equitable access to excellent educators. The index values help highlight the buildings that need an intervention in relation to their educator workforce when engaging in a building-to-building comparison. https://ccip.ode.state.oh.us/DocumentLibrary/ViewDocument.aspx?DocumentKey=79947 Ms. Harper reviewed a spreadsheet of the schools' Educator Workforce values and reported that the Educator Workforce Strength Index is a 95.3, which is good. The Index values range from 0 to 100, with 100 representing the strongest educator workforce. The five educator measures are used to calculate the Educator Workforce Strength Index. Ms. Harper reported that the District’s Data Management Team identified nine schools that had an Educator Index of less than 90 percent and compared them to ten schools that had the highest Educator Workforce Index. A root-cause analysis was conducted to identify why there were gaps in equitable access to excellent educators. It revealed that the gaps were attributed to the percentage of unqualified and out-of-field teachers, which are the two biggest areas of concern. Ironically, the gaps may exist in part due to individualized site-based programming rather than the one-size-fits-all approach to curriculum by the State. The Local Equitable Access Plan that was submitted to the State outlines strategies that the District will use to impact the root causes and lessen/eliminate the District’s gaps in equitable access. 2016-17 Non-HQT (Highly Qualified Teachers) Action Plan All teachers of core academic subjects must meet the HQT requirement. Due to the elimination of Ohio's licensure reciprocity practice, Ms. Harper reported that traditional methods of recruiting teachers that worked in the past are not effective because competition is for a very small pool of teachers. Her recruitment will have to increase efforts on “home-grown” talent. CPS and she will also be partnering with local universities to provide professional educator assistance in passing the Praxis. Praxis test is one of a series of American teacher certification exams written and administered by the Educational Testing Service. Her HQT Action Plan consists of: Recruitment and Hiring of HQT’s; Licensure Requirements; Assignment of HQT Staff; HQT Compliance; Collection of HQT Data for Teachers; Monitoring and Content-Focused Professional Development ACTION: The Committee advised Ms. Harper to keep a list of issues that affects the District being unable to hire or

classify staff as HQTs so that we might overcome or change those circumstances.

November 7 778 2016

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Schedule E Presentation Gabe Lofton, Assistant Superintendent Joshua Hardin, Athletic Director Brian Leshner, Executive Director, Activities Beyond The Classroom Mr. Hardin provided the Committee with a spreadsheet of sports that are offered at the schools. He reported that there are about 32 different sports and many teams. There were Schedule E cuts back in school year 2010-2011, but CPS continues to try and grow sports at various schools. Withrow High School started a boys volleyball team last school year and Walnut Hills started boys volleyball this school year. Lacrosse will be offered as a sport in some and will be an official Ohio High School Athletic Association (OHSAA) sanctioned sport starting this school year. Walnut Hills coaches will be running a Youth Lacrosse Clinic on Saturday, October 29, 2016 for all CPS students, at no cost. Mr. Hardin has partnered with Dick’s Sporting Goods. Dick’s has donated $1,500 to help grow the sport of Lacrosse at the District. US Lacrosse will be matching Dick’s donation. Walnut Hills and Clark are the only schools in the District that currently offer Lacrosse. Lacrosse will be offered at Withrow and introduced into the elementary schools as well as the other high schools. Hughes Stem High School helps the District oversee its Junior High School Wrestling program. Other schools are encouraged to attend Hughes' wrestling program to participate in the District-wide Junior High School wrestling program. Mr. Hardin provided the Committee with a spreadsheet of clubs for 2015-2016 that are offered at the elementary, junior high and high schools in the District. The document also contains the number of stipends that are being paid for those Schedule E programs. Mr. Hardin reported that some of the clubs listed on spreadsheet that are a part of My Tomorrow are not being paid out of Schedule E. They are paid out of the My Tomorrow fund. Schools that do offer athletic and club programs are sometimes led by volunteer coaches and teachers, who are not compensated due to a lack of Schedule E at the school. SAC Chairperson Bolton mentioned that Technology and Test Preparation should not be paid out of Schedule E, but paid out of the instructional budget. ACTION: Ms. Bolton advised Mr. Hardin to provide a spreadsheet that shows what clubs and athletics are offered by

school. Brian Leshner, Executive Director for Activities Beyond the Classroom (ABC), updated the Committee on activities that ABC is a part of at the schools. He focused on Martial Arts (3 schools), Soccer (30 elementary schools) and Tennis (41 elementary schools) from the report. The Community Connector Grant is to help students get excited about their future—to be encouraged to dream big and learn what it takes to put their dreams and goals into action. The grant targets students (grades 5-12) in low-performing/high-poverty schools. He also reported that the 21st Century Community Learning Centers Grant - Path B is supporting Pleasant Hill, Riverview East, Roberts, and Winton Hills schools. The grant provides out-of-school activities focused on K-4 literacy (Path B)

November 7 779 2016

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Mr. Leshner reported that ABC manages a few Community Learning Centers by way of Resource Coordinators. ACTION: The SAC advised the Administration to provide a report on what activities exist in every school, how the

programs are funded, do they have Schedule E, are boosters funding, and what schools have volunteers providing service. Mr. Hardin and ABC will work together on the report.

The information is needed to work towards equity and eliminate inequities. The LSDMCs and the principals determine what programs are offered at the schools. Mr. Leshner proposed that they are asked how they would spend additional dollars for Schedule E upon availability. Committee member Hoffman dialogued about training and making our partners who offer extra-curriculars to the District aware of the District’s policy on equity. ACTION: The Administration will update the Committee on how many students are participating in the Cincinnati Squash

program. http://www.squashacademy.org/ Deputy Superintendent Mitchell recommended that a spreadsheet with columns for Athletic, Non-Athletic, Schedule E, Volunteers, Booster, etc., be created to show opportunities that are available at the elementary level. She also recommended that Resource Coordinators conduct community conversations about after-school activities to learn what type of activities parents would like for their children. Mrs. Mitchell will contact all Principals to let them know that soccer is available for their students and to encourage them to participate. Mr. Leshner reported that Jobs and Family Services has provided $80,000 to offer foster children in grades 7-12 opportunities to participate in extracurricular programs. Mobility as an Impediment to Instructional Services and Social/Emotional Development The Committee will discuss and address the following questions at the November 14, 2016 SAC meeting.

1. What is being done successfully to address mobility at various CPS Schools? 2. What is the best way to disaggregate data to better inform staff and better track students' development?

The meeting adjourned at 1:07 PM. Student Achievement Committee Staff Liaisons Eve Bolton, Chair Mary A. Ronan, Superintendent Elisa Hoffman Laura Mitchell, Deputy Superintendent Daniel Minera, via conference call Cheryl Broadnax, Assistant Superintendent Gabriel Lofton, Assistant Superintendent Bill Myles, Assistant Superintendent, absent Ms. Bolton moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Copeland-Dansby declared the motion carried.

November 7 780 2016

PRESENTATIONS

1. “Learning REALLY is Cool! CPS students agree” – Barbara Dundee, Executive Director; Natalie Anderson, Director of Program, Marvin Lewis Community Fund.

2. Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting Award – Harlita Tomlinson, Forest Park Finance Director.

ANNOUNCEMENTS/HEARING OF THE PUBLIC Kudos to:

1. Board Member Melanie Bates for completing the New York City Marathon. What a great accomplishment.

A RESOLUTION TO APPOINT A REPRESENTATIVE TO THE OHIO SCHOOL BOARDS ASSOCIATION BOARD OF TRUSTEES

WHEREAS, the Constitution of the Ohio School Boards Association (OSBA) provides that the OSBA Board of Trustees shall include one representative from each of the six districts in Ohio with the largest pupil enrollment; and

WHEREAS, each representative must be a school board member appointed by action of the Board of Education for a term of one year; and

WHEREAS, serving as the District’s representative for the OSBA Board of Trustees automatically warrants an appointment to becoming a member of the OSBA regional committee for the Southwest region; and

NOW, THEREFORE BE IT RESOLVED, That the Cincinnati Board of Education appoints Melanie Bates as its representative to the 2017 OSBA Board of Trustees; and

BE IT FINALLY RESOLVED, That the Cincinnati Board of Education recognizes the appointment of Melanie Bates becoming a member of the OSBA regional committee for the Southwest region.

Ericka Copeland-Dansby, President Melanie Bates, Vice President

Eve Bolton Elisa Hoffman Carolyn Jones Daniel Minera A. Chris Nelms

Ms. Jones moved and Ms. Bolton seconded the motion A Resolution to Appoint a Respresentative to the Ohio School Boards Association Board of Trustees be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Noes: None President Copeland-Dansby declared the motion carried.

November 7 781 2016

A RESOLUTION APPROVING STUDENTS ELIGIBLE FOR SUBSIDY (REIMBURSEMENT IN LIEU OF TRANSPORTATION)

FOR THE 2016-17 SCHOOL YEAR

WHEREAS, the Cincinnati City School District has identified one hundred and fifty (150) pupils bringing our total to one thousand, eight hundred and eight (1,808) to be residents of this school district and eligible for transportation services; and

WHEREAS, after a careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these students to their selected schools; and

WHEREAS, the following factors as identified in Ohio Revised Code 3327.2 have been considered on a student by student basis:

1. The time and distance required to provide the transportation

2. The number of pupils to be transported

3. The cost of providing transportation in terms of equipment, maintenance, personnel, and administration

4. Whether similar or equivalent service is provided to other pupils eligible for transportation

5. Whether and to what extent the additional service unavoidably disrupts current transportation schedules

6. Whether other reimbursable types of transportation are available; and

WHEREAS, the option of offering payment in lieu of transportation is provided in Ohio Revised Code:

NOW THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education, in accordance with ORC 3327.2

and Board Policy 8600.02, declares an additional one hundred and fifty (150) pupils impractical for transportation; bringing our current total to one thousand, eight hundred and eight (1,808) pupils impractical for transportation; and

BE IT FINALLY RESOLVED, that the Cincinnati Board of Education approves the declaration of impractical to transport for the identified students for the 2016-2017 school year.

Daniel Minera Mr. Minera moved and Ms. Jones seconded the motion A Resolution approving Students Eligible for subsidy (Reimbursement in Lieu of Transportation) for the 2016-17 School Year be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Noes: None President Copeland-Dansby declared the motion carried.

November 7 782 2016

A RESOLUTION APPOINTING AN OFFICIAL DELEGATE TO THE OHIO SCHOOL BOARDS ASSOCIATION’S 2016 CAPITAL CONFERENCE

WHEREAS, the Constitution of the Ohio School Boards Association (OSBA) provides that membership in the OSBA shall be open to all public school boards in Ohio; and

WHEREAS, each member board of education shall be entitled to appoint one of its members as a delegate to the annual meeting, with power to vote as an official delegate;

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education appoints Eve Bolton as its official delegate to the OSBA 2016 Capital Conference.

Ericka Copeland Dansby, President Melanie Bates, Vice President

Eve Bolton Elisa Hoffman Carolyn Jones Daniel Minera A. Chris Nelms

Mrs. Bates moved and Ms. Jones seconded the motion A Resolution Appointing an Official Delegate to the Ohio School Boards Association’s 2016 Capital Conference be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Noes: None President Copeland-Dansby declared the motion carried.

RECOMMENDATIONS SUPERINTENDENT OF SCHOOLS CINCINNATI PUBLIC SCHOOLS

RECOMMENDATION 1 – CERTIFICATED PERSONNEL

A. RESIGNATION B. CHANGE IN STATUS C. APPOINTMENT D. ADJUSTMENT OF SALARY E. ADDITIONAL ASSIGNMENT

RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL

A. DEATH B. RETIREMENT C. RESIGNATION D. APPOINTMENT E. CHANGE IN STATUS F. ADDITIONAL ASSIGNMENT G. PROMOTION

November 7 783 2016

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Margaret J. Nelson Teacher – Bond Hill Personal Reasons October 24 B. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Teacher - Class IV – (Master’s Degree) Kaitlin Elizabeth Dauner $47,710.18 October 16 Class III Sub $122.98 daily C. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2016-17 school year, subject to the possession of A. teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Occupational Therapist - Class IV – (Master’s Degree) Eleanor S. Hausfeld $56,940.95 October 30 Substitute Teacher - Class III – $122.98 per day Rhansyl D. Harris October 31 Krystal V. Muldrow October 25 Shirley M. Harris November 8 Margaret J. Nelson October 24 Genard Hassell November 8 Diane Smith November 8 Christopher J. Kline November 8 Substitute Teacher - Retiree – $121.24 per day Diana M. Williams-Harris October 24 Substitute Teacher - Class I – $108.77 per day Sharon L. Allen November 8 Stephanie A. Rousseau November 8

November 7 784 2016

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher - Class V – (Master’s Degree plus 30 semester hours) Alix Pitra To: $47,878.79 From: $45,547.74 October 30 Teacher - Class IV – (Master’s Degree) Jasmine D. Johnson-Hayes To: $45,547.74 From: $41,648.98 October 16 E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. The following are recommended for a stipend in the amounts indicated for the 2016-17 school year. Secondary Principal Coach - $7,500.00

Shauna Murphy Stipends based upon criteria in the agreement between the Board of Education and Cincinnati Association for Administrators and Supervisors. Quarterly payments listed below. Carlos L. Blair $300.00 Isidore L. Rudnick $300.00 Patsy H. Cleveland $300.00 Kevin Jamison $300.00 Ruthenia A. Jackson $300.00 The following are recommended for a stipend to for the 2016-17 school year. Quarterly payments totaling stipends listed below M.O.R.E. Advisor – (Title I) - $4,500.00

Douglas Toler II* Raymond Black* Thomas W. Blair* Michael L. Workman* Ronnie X. Black* Michael V. Brown*

November 7 785 2016

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. ADDITIONAL ASSIGNMENT (cont.) M.O.R.E. Advisor – (Title I) - $3,000.00

Joseph A. Ciani* Bryan K. Hatcher Jr. * Jarelle J. Redden* Theodore P. Cummings* Rodger Donta D Horton* Javin R. Tucker* Lorenzo C. Engleman* Jeffrey K. Johnson*

Career Tech Team Leader – (Perkins) - $3,000.00

Sharon M. Bachman* West Davis Jr.* Susan M. Grasso* Celietta Beamon* Linda Flohr* Glen G. Schulte* Shirley W. Brame*

Teacher - $36.18 per hour (extended employment rate)

Home Instruction Coordinator – Student Services – (IDEA-B) – 80 hours Cynthia Y. Lockett-Nelson*

Schoology Site-Based Support – ITM – 24 hours

Christine A. Betz Samantha Gerwe-Perkins John W. Thomas III Laurie M. B. Cotton William J. Gordon

Coordinate 2016-17 Spark Program – Early Childhood – (Spark Grant) – 12 hours

Michael Benton* Poonam R. Dhamija*

Develop Career Tech PD – Career Tech- (Perkins) – 10 hours West Davis Jr.* Aaron B. Stewart* Sarah M. Woodward*

Step Up to Quality Binder Review Team – Early Childhood – (Head Start) – 50 hours

Laura Coyne* Amy Renee Gunnels* Beatrice Mays* Kimberley A. Dawson* Michelle K. Horning* Alisa D. Tucker*

2015-16 Library Set Up – Aiken – (SWP) – 249 hours

Deborah J. Glynn* Teacher - $31.70 per hour (in-service rate)

Preschool Books in Action – Early Childhood – (ECE-BIA) – 4 hours Rachel G. Alexis* Laura Coyne* Amy L. Graff* Susan M. Breitenstein* Kimberley A. Dawson* Kathleen Renee Greiner* R. Glenn Calhoun* Traci A. Dickenson* Amy Renee Gunnels* Jeffrey S. Campbell* Pamela C. Edwards* Deborah L. Harrison* Ryan P. Casey* LaJuan Y. Ester* Brenda L. Hensley*

November 7 786 2016

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. ADDITIONAL ASSIGNMENT (cont.) Teacher - $31.70 per hour (in-service rate)

Preschool Books in Action – Early Childhood – (ECE-BIA) – 4 hours Shari M. Herold* Anne M. Miceli* Karyn Russell* Alison S. Heyob* Caroline N. Ndulue* Cynthia D. Saulsbury* Sharon D. Hisle* Dorletta Nicole Neal-Smith* Heather D. Sharp* Michelle K. Horning* Marielaine Osborne* Jocelyn M. Sizemore* Lori A. Krieg* Sarita M. Poole* Tanya Staggs* Lori M. Kroner* Allyssa N. Recher* Ebonne R. Torain* Beatrice Mays* Cheryl L. Reis* Alisa D. Tucker* Pamela F. McCudden*

Teacher - $31.70 per hour (summer rate)

Extended School Year Services – Student Services – (IDEA-B) – 25 hours Lisa A. Froehlich*

Teacher - Tutor - $29.50 per hour (extended employment rate)

After School Tutor – Walnut Hills – (Rotary Fund) – hours as indicated Samantha L. Bramlage* 20 hours Nicholas A. Vose* 62 hours

Home Instructor - $29.50 per hour (extended employment rate)

Delano Allen 17 hours Erica M. Montgomery 200 hours Jenifer L. Ambrosius 55 hours Charles. L. Newton 130 hours Gail Campbell 12 hours Esteler Nju 119 hours Djuana A. Duncan 205 hours Tamiko Palmer 95 hours Julia M. Hess 60 hours Angela L. Steagall 212 hours Burt L. Hill Jr. 100 hours Lora M. Ward 77 hours Marjorie C. Hunter 54 hours Comecko R. Webber 146 hours Cynthia Y. Lockett-Nelson 95 hours Gwendolyn Raleigh Womack 55 hours

Home Instructor - $29.50 per hour (extended employment rate) – (IDEA-B)

Jante E. Albright-Willis* 100 hours H. Coleman Henderson* 60 hours Ellen S. Buell* 70 hours Esteler Nju* 51 hours Djuana A. Duncan* 60 hours Comecko R. Webber* 100 hours Lorenzo C. Engleman* 80 hours

In Board proceedings of October 10, 2016, an additional assignment was approved for David M. Lewis to serve as Senior High Assistant Varsity Basketball Coach. This action should be corrected to read High School Test Coordinator.

November 7 787 2016

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. DEATH The Superintendent regrets to report the death of the following. Naomi Brown Paraprofessional November 1 B. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Eleanor Butler Paraprofessional January 1, 2017 Rebecca Caldwell Paraprofessional August 1, 2016 Muriel Chenault Paraprofessional November 1, 2016 Barry Harkness Level 1 Building Engineer June 1, 2017 C. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Ciara Burden Sub Food Service Helper Personal Reasons October 10 Amelia Disser MS Head Track Coach Other Employment October 25 Marcus Pierce Paraprofessional Personal Reasons October 7 Priscilla Richardson Sub Food Service Helper Personal Reasons October 26 Michael Walker Paraprofessional Personal Reasons September 12 Michelle West Paraprofessional Personal Reasons November 4 D. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*).

November 7 788 2016

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) D. APPOINTMENT (cont.) Sub Administrator Carol Landwehr $398.84 daily Various November 8 Paraprofessional (Unclassified) Mercedes Craig $14.83 hr. Roll Hill November 9 Mamie Estes $15.24 hr. Roberts November 9 Jessica Moon $15.24 hr. Mt. Airy November 9 Amoy Spence $15.24 hr. Rees E. Price November 9 Student Services Assistant (Unclassified) Jocelyn McNeil $12.69 hr. Rising Stars Academy November 9 Substitute Security Assistant 1 Gregory Foster Jr. $12.69 hr. Various November 9 Nathan Ware $12.69 hr. Various November 9 Substitute Food Service Helper Steven Messer* $10.74 hr. Various November 9 E. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Electrician (Classified) From Derek Epure $30.96 hr. Iowa Avenue Sub Electrician $30.96 hr. January 1 Carpenter (Classified) From Joshua Young $30.10 hr. Iowa Avenue Sub Carpenter $30.10 hr. November 8 Paraprofessional (Unclassified) From Brooke Clardy $15.24 hr. Juvenile Court Sub Teacher $122.98 daily November 9 Ronald McFarland $15.24 hr. Evanston Sub Teacher $122.98 daily November 9 Food Service Helper (Classified) From LaSharee Campbell* $13.58 hr. Mt. Airy Sub Food Serv Helper $10.74 hr. November 9 Barbara Holthaus* $14.01 hr. Midway Sub Paraprofessional $15.24 hr. November 9

November 7 789 2016

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%. Name School Position Amount William Donaldson AWL Elem Club Advisor – Basketball $622.80 Luz Gutmann Fuentes AWL Elem Club Advisor – Quilting $622.80 Mary McCormick AWL Elem Club Advisor – Quilting $622.80 Tiffany Tinker AWL MS Afterschool Coordinator $934.20 Tracey Wilson Oyler Sr. Hi Res Cheerleader Coach $1167.77 G. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Asst. School Community Coordinator (Unclassified) From Shana Darden $16.32 hr. Early Childhood Paraprofessional $15.76 hr. November 9 Rhonda Wright $16.32 hr. Bond Hill Paraprofessional $14.83 hr. November 9

Mary A. Ronan

Superintendent of Schools Mrs. Bates moved and Mr. Minera seconded the motion that The Report of the Superintendent be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Members Nelms (1) Noes: None President Copeland-Dansby declared the motion carried.

November 7 790 2016

REPORT OF THE TREASURER

TABLE OF CONTENTS

I. SCHOOLWIDE POOLING TRANSFER II. DONATIONS III. AGREEMENTS IV. AMENDMENT TO AGREEMENTS V. PAYMENTS VI. AWARD OF PURCHASE(S) VII. THEN AND NOW CERTIFICATES VIII. FOR BOARD INFORMATION

November 7 791 2016

REPORT OF THE TREASURER

I. SCHOOWIDE POOL TRANSFER

FROM TO FUND DESCRIPTION FUND DESCRIPTION AMOUNT

TRANSFERS 0001 General Fund 0598 School-Wide Program $178,121,688.36

0572 Title I – Improving Academic Achievement Of Disadvantaged

Students

0598 School-Wide Program $9,160,877.21

0590 Title II-A – Improving Teacher Quality Fund

0598 School-Wide Program $1,185,810.00

TOTAL TRANSFERS $188,468,375.57

II. DONATIONS That record is made of a donation from the following Donors:

Donor/Grant Name Amount Location Funding Source & Description

(A.) The Greater Cincinnati Foundation $718.00 Evanston Academy Fund 019 – Other

Grants Purpose: To purchase Second Step Grade 2 and Second Step Grade 3 classroom kits. (B.) The Greater Cincinnati Foundation $956.00 Evanston Academy Fund 019 – Other

Grants Purpose: To purchase Second Step Grade 2 and Second Step Grade 3 classroom kits. (C.) Cincinnati Children’s Hospital $500.00 Family & Community

Engagement Department Fund 019 – Other

Grants Purpose: To support the activities of the Backpack Buddies Program at Taft Elementary. (D.) The Greater Cincinnati Foundation $1,000.00 Hyde Park School Fund 019 – Other

Grants Purpose: To support the program “Character Strengths in ELA” at Hyde Park School. (E.) The Greater Cincinnati Foundation $539.00 North Avondale Montessori Fund 019 – Other

Grants Purpose: To support the program “Ceramics and Literature” at North Avondale Montessori.

November 7 792 2016

REPORT OF THE TREASURER (cont.)

II. DONATIONS (cont.)

Donor/Grant Name Amount Location Funding Source & Description

(F.) Harvest Home Fair Association $250.00 Rising Stars Academy at Westwood

Fund 019 – Other Grants

Purpose: To provide transportation or purchase classroom supplies for the preschool program at Rising Stars – Westwood.

(G.) Big Joe Duskin Music Education Foundation

$1,000.00 South Avondale School Fund 019 – Other Grants

Purpose: To be used for Music Education enhancements at South Avondale School. (H.) Harvest Home Fair Association $250.00 Westwood School Fund 019 – Other

Grants

Purpose: To provide transportation or purchase classroom supplies for the preschool program at Westwood School. (I.) Harvest Home Fair Association $350.00 Dater Montessori School Fund 018 – Public

School Support

Purpose: To be used at the principal’s discretion. (J.) Citicard $7,000.00 Withrow University High

School Fund 018 – Public

School Support

Purpose: To be used at the principal’s discretion, specifically for Student Incentive Awards Program, Two Book Scholarships of $500.00 each, staff supplies for special projects and food purchases for student events in support of Withrow University High School. (K.) Sands Montessori Parent Organization $322.00 Sands Montessori School Fund 300 – Student

Activities

Purpose: To cover the cost of a field trip bus at Sands Montessori for Rooms 2003 & 2006 to be used by June 1, 2017. (L.) Sands Montessori Parent Organization $161.00 Sands Montessori School Fund 300 – Student

Activities Purpose: To cover the cost of an in-school guest speaker at Sands Montessori for Room 2010 to be used by June 1, 2017.

November 7 793 2016

REPORT OF THE TREASURER (cont.)

III. AGREEMENTS That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants:

Vendor/Consultant Name Amount Not to Exceed

Agreement Dates Funding Source

Assistant Superintendent (A.) Time Out Ministries $50,000.00 11/8/2016-6/30/2017 Other Grants Purpose: to provide a KISR! Program manager. (B.) Xavier University $88,370.00 11/8/2016- 6/5/2017 General Fund Purpose: to provide use of Cintas for the 2017 high school graduations. Test Administration (C.) Hamilton County Educational Service Center

$25,000.00 11/8/2016- 6/30/2017 General Fund

Purpose: to provide interpreting and translation services for English Language Learners. School Wide Programs (D.) Activities Beyond the Classroom $27,170.00 11/8/2016- 6/30/2017 School Wide Pooling -

SCPA Purpose: to provide assistance to the SCPA’s artistic staff by providing master class instruction for career tech students.

IV. AMENDMENT TO AGREEMENTS That the Treasurer to be authorized to amend the agreements with the following Vendors/Consultants:

Vendor/Consultant Name Amount Not to Exceed

New Total Amount

Agreement Dates Funding Source

ITM (A.) Follett School Solutions, Inc.

($1,450.00) $23,097.00 9/13/2016-6/30/2017 General Fund

Reason: credit issued due to products being removed from agreement.

November 7 794 2016

REPORT OF THE TREASURER (cont.)

V. PAYMENTS That the Treasurer be authorized to approve payment to the following Vendor(s)/Consultant(s):

Vendor/Consultant Name Amount Not to Exceed

Funding Source

ITM (A.) Prosource $33,439.59 Internal Sevices Rotary Purpose: to remit payment for overages of color prints and copy clicks for FY 16.

VI. AWARD OF PURCHASE ORDER(S) The Treasurer recommends approval be given for the following purchase orders, charged to the appropriate fund:

AUXILIARY 401 A. License

Edgenuity Purcell Marian $ 75,000.00 Explanation – Software licensing for electronic textbooks, an online learning system for English, Math and Social Students

B. Servers

CDW Government McAuley $ 39,710.00 Explanation – Student servers to access purchased site licenses, online textbooks and storage of files

C. Network

Forward Edge McNicholas $ 33,713.00 Explanation – Installation and configure new HP infrastructure Switches and components

SCHOOL WIDE 598 D. License

Imagine Learning Software Rees E Price $ 36,000.00 Explanation – Software licensing for researched based program to raise literacy achievement

E. License

Imagine Learning Software Pleasant Hill $ 36,000.00 Explanation – Software licensing for researched based program to raise literacy achievement

November 7 795 2016

REPORT OF THE TREASURER (cont.)

VI. AWARD OF PURCHASE ORDER(S) (cont.)

OTHER GRANT 019 F. Uniforms

PNC P-Card Various Schools $ 30,000.00 Explanation – FY17 Blanket to provide uniforms, coats, gloves and miscellaneous items for student involved in Neediest Kids of All program

FOOD SERVICES - 006 G. Supplies

PNC P-Card –Memo Vendor Food Service $ 44,500.00 Explanation – FY17 Blanket for December 2016-March 2017 to purchase fuel and refrigeration supplies & materials

VII. THEN AND NOW CERTIFICATES That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor Confirm Amount Funding Source CPS Location Purpose of Purchase

(A.) Apple Computer $46,216.00 General Fund ITM Computer Equipment for Hays

(B.) Prographics $3,599.00 General Fund Deputy Superintendent High School Course

Guides

(C.) PNC Financials $618,522.93 General Fund ITM Payment for Network refresh

(D.) HCG Construction $6,594.30 Classroom Facilities Facilities Vine St. Windo

replacement

(E.) Jewish Family Service $15,000.00 Adult Basic Education ABLE Program Adult Basic and Literacy

Education

(F.) PNC Financials $30,803.26 General Fund ITM Payment for CBTS Schedule 002 Lease

November 7 796 2016

REPORT OF THE TREASURER (cont.)

VII. THEN AND NOW CERTIFICATES (cont.)

Vendor Confirm Amount Funding Source CPS Location Purpose of Purchase

(G.) Battelle for Kids $8,739.13 Improving Teacher Quality Human Resources Professional Services

(H.) Hamilton County Educational Service Center $52,576.33 General Fund Assistant

Superintendent Student Court Placement

with Hillcrest

VIII. FOR BOARD INFORMATION That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants:

Vendor/Consultant Name Amount Not to Exceed

Agreement Dates Funding Source

General Counsel (A.) Bonezzi, Switzer, Polito, & Hupp $20,000.00 11/8/2016- 6/30/2017 General Fund Purpose: to provide professional legal services. (B.) Ennis Britton Co., L.P.A. $20,000.00 11/8/2016- 6/30/2017 General Fund Purpose: to provide professional legal services. Facilities (C.) Upscale Lawncare & Property Maintenance, Inc.

$20,000.00 11/8/2016- 6/30/2017 Classroom Facilities Maintenance

Purpose: to provide snow removal as needed at Carson, Cheviot, Westwood, Midway, and Gamble. (D.) Lawns by Design $15,000.00 11/8/2016- 6/30/2017 Classroom Facilities

Maintenance Purpose: to provide snow removal as needed at Pleasant Ridge, Silverton, and Woodford. (E.) Triple Tree Service $15,000.00 11/8/2016- 6/30/2017 Classroom Facilities

Maintenance Purpose: to provide snow removal as needed at Parker Woods, Chase, Dater, Rothenberg, and Taft Elementary.

November 7 797 2016

REPORT OF THE TREASURER (cont.)

VIII. FOR BOARD INFORMATION (cont.)

Vendor/Consultant Name Amount Not to Exceed

Agreement Dates Funding Source

(F.) Slone Family Enterprises LLC $20,000.00 11/8/2016- 6/30/2017 Classroom Facilities Maintenance

Purpose: to provide snow removal as needed at John P. Parker, Hyde Park, Mt. Washington, Riverview East, Sands, Shroder, and Kilgour. (G.) James Nearor $20,000.00 11/8/2016- 6/30/2017 Classroom Facilities

Maintenance Purpose: to provide snow removal as needed at Douglass, Spencer, Rockdale, Evanston, AWL, South Avondale, and Hartwell. (H.) Groundtakers Inc. $15,000.00 11/8/2016- 6/30/2017 Classroom Facilities

Maintenance Purpose: to provide snow removal as needed at AMIS, Bond Hill, Fairview, North Avondale, and Roselawn Condon. (I.) Bartling Pondscapes, LLC $20,000.00 11/8/2016- 6/30/2017 Classroom Facilities

Maintenance Purpose: to provide snow removal as needed at Roll Hill, Western Hills, Covedale, Ethel Taylor, Roberts, and Rees E. Price. (J.) Kauffman Landscaping Services LLC

$10,000.00 11/8/2016- 6/30/2017 Classroom Facilities Maintenance

Purpose: to provide snow removal as needed at Sayler Park. ITM (K.) Onx Enterprise Solutions $11,136.00 11/1/2016-10/31/2017 General Fund Purpose: to provide hardware maintenance support for services in the CPS data center.

Jennifer M. Wagner Treasurer/CFO Mrs. Bates moved and Mr. Minera seconded the motion that The Report of the Treasurer be approved. Ayes: Members Bates, Bolton, Hoffman, Jones, Minera, President Copeland-Dansby (6) Absent: Member Nelms (1) Noes: None President Copeland-Dansby declared the motion carried.

November 7 798 2016

ADJOURNMENT

The Board adjourned at 7:48 p.m.

Jennifer M. Wagner Treasurer/CFO