ONE-OFF SCHOOL DEVELOPMENT GRANT FOR KINDERGARTENS

UNDER THE PRE-PRIMARY EDUCATION VOUCHER

SCHEME IN THE 2013/14 SCHOOL

YEAR

November 2013Kindergarten Administration

Section

BACKGROUND

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2013 Policy Address

EDB CM no.101/2013

AMOUNT OF GRANT TO BE DISBURSED FOR EACH KG

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Pupils enrolled in the KG X ＄＄ 750750 == Additional Grant

(as at 16 September 2013 )

Pupils enrolled in the KG X ＄＄ 750750 == Additional Grant

(as at 16 September 2013 )

Basic Grant – $150,000 per school

Registered KG(regardless of the number of registered

2 locations under the same school registration)

Additional Grant –$750 per $750 per eligible eligible pupilpupil

Elegible student =Elegible student = Pupils enrolled in local stream of half-day and whole-day KG classes of all registered locations of the eligible KG

Total Total amount amount of the of the One-off One-off Grant is Grant is capped capped at at $250,00$250,000 per 0 per KGKG

USAGE OF THE ONE-OFF GRANT

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1. Improvement of school premises/facilities Expenses for maintenance, repair or facilities Procurement of furniture and learning resources Develop teaching resources, e-learning materials

and school website

2. Enhancement on teaching resources Procure services Hiring of additional personnel and/or services on a temporary

and project basis

Time Limit: 3 years (up to the end of the 2015/16 sy)

DISBURSEMENT ARRANGEMENT

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ACCOUNTING AND AUDIT ARRANGEMENTS

KGs should ：Keep a separate ledger accountWith breakdowns of the purchasesKeep the receipts/invoices for inspection when requiredFor school fees revision ：Expenditure items charged under the One-off Grant shall not be taken for the calculation of school fees revisionKGs are required to report all income and expenditure of the One-off Grant separately in the fee revision applications of the relevant school years

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ACCOUNTING AND AUDIT ARRANGEMENTS(CON’T)

After 2015/16 school year ：Unspent amount as at 31 August 2016 should be returned to the Government

Submit to EDB an income and expenditure statement self-certified by the school head and school supervisor by 30 September 2016

Require to return the lump sum of the One-off Grant they received if they are unable to submit the income and expenditure statement or to present related records and receipts/invoices for inspection when required

* KG cease operation or withdraw/be excluded from the PEVS before end of 2015/16 school year, the income and expenditure statement should reach EDB within one month from the date of closure or withdrawal/exclusion

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ACCOUNTING AND AUDIT ARRANGEMENTS(CON’T)

Cessation of KGs ：Items purchased out of the One-off Grant should be:

Transfer the items to other PEVS KGs in need

Donate them to charitable organizations

Request a formal receipt from the KGs/charitable organizations concerned for record purpose 8

GUIDING PRINCIPLES OF PROCUREMENT OF GOODS AND

SERVICES

Goods/services are procured out of public funds

KGs are publicly accountable for the conduct of its affairs and related expenditure

Ensure that the procedures are conducted in a fair, open and well-documented manner

Make reference: EDB home page > Education System and Policy > Kindergarten Education > Pre-primary Education Voucher Scheme 9

Meet the principle of maintaining open and fair competition

provided with sufficient and equal knowledge of the requirements

The lowest offer which meets specifications should be accepted as a general rule

A clear segregation of staff function should be established

Proper records of the purchases/quotations must be maintained

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PROCUREMENT OF GOODS AND SERVICES

A quotation with no offer from a supplier is not a valid quotation

An explanatory note should be made on the Quotation Record Form when it is impracticable to invite the minimum number of quotations

Do not evade the financial limits by dividing

procurement requirements into installments

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Value (HK$) Procurement Procedures

Not exceeding $1,000 Not compulsory to obtain quotations

Exceeding $1,000 to $30,000

Oral quotation from a minimum of two suppliers

Exceeding $30,000 to $50,000

Written quotation from a minimum of two suppliers

Exceeding $50,000 Written quotation from a minimum of five suppliers

PROCUREMENT OF GOODS AND SERVICES(CON’T)

Avoid Corruption

Should never receive advantages from suppliers Inform all suppliers that the offering advantages to school staff in connection with their official duties is illegal

Incorporating a statement in the order form or the terms of quotation

Declaration of Conflict of Interest Declare any current or future connection they or their families have with

Signing an undertaking and declaring their interest when conflict of interest arises

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Make reference to ICAC’s “Guide to Reporting

Corruption”

PROCUREMENT OF GOODS AND SERVICES(CON’T)

GUIDING PRINCIPLES OF APPOINTMENT OF STAFF

Set up a proper selection under the principles of fairness and transparency, make reference to website of equal opportunities commission

Information in the advertisement should be gender-neutral and discrimination-freeSelection procedures for appointment should be clearly understood by applicantsMade known to parties concernedA selection panel should be appointedApplicants should be assessed according to predetermined criteria and specified proceduresAssessment must be free from bias and discrimination

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