NOTICE OF PUBLIC MEETING€¦ · 2 minutes per person. By state law, comments by board members on any item not on the agenda shall be limited to: 1) Statements of specific factual

1

NOTICE OF PUBLIC MEETING

Wesley Pittman, Director

Corlis Calvin, Vice President Kim Story, Secretary-Treasurer

Arthur Busby, Director

Marty Cargile, Director James Wiley, Director

JoAnna Shivers, Executive Director

ECONOMIC DEVELOPMENT CORPORATION

BOARD MEETING

MEETING SESSION AT 5:00 P.M.

Tuesday, May 12, 2020

VIA ZOOM VIDEOCONFERENCE LINK

URL: https://us02web.zoom.us/j/85417187894

Meeting ID: 854 1718 7894

Password: 815988

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AGENDA

CALL TO ORDER

ROLL CALL

CITIZENS COMMENTS (for matters not on the agenda)

This provides an opportunity for citizens to comment on non-agenda items in advance of the

regular business of the Economic Development Corporation. Comments shall be limited to three

https://us02web.zoom.us/j/85417187894

2

minutes per person. By state law, comments by board members on any item not on the agenda

shall be limited to:

1) Statements of specific factual information given in response to any inquiry.

2) A recitation of existing policy in response to an inquiry.

3) A proposal to place the subject on the agenda for a future meeting.

Members of the public who wish to participate in Public Comment must utilize the “Chat” function

in the Zoom meeting application to request they be recognized for public comment when the period

provided for Public Comment is called for consideration by the presiding officer. Those

individuals who identify themselves to make public comment will be placed on a list and called in

that order during “Public Comments” section of the meeting.

1. MINUTES

A. Consider, and if deemed appropriate, approve the minutes of the Mexia Economic

Development Corporation (MEDC) Board Meeting held April 14, 2020.

B. Consider, and if deemed appropriate, approve the minutes of the MEDC Special Called

Meeting held April 30, 2020.

2. FINANCIALS

A. Consider, and if deemed appropriate, approve Financials for April 2020.

B. Consider, and if deemed appropriate, approve Bills for Payment.

3. ECONOMIC DEVELOPMENT INCENTIVE – Consider, and if deemed appropriate,

approve the payment of a sales tax reimbursement to Posey Auto Parts, DBA NAPA, in the

amount of $9,549.40 as part of the Executed Performance Agreement dated February 14,

2020.

4. MEDC BOARD OF DIRECTORS APPOINTMENTS – Discussion and possible action

regarding providing recommendations to City Council to fill a vacancy on the MEDC Board

of Directors for term ending September 30, 2020.

5. MEDC OFFICE CLOSING PROCEDURES – Discussion and possible action regarding

MEDC office closures in emergency situations. (JW)

6. EXECUTIVE SESSION – The MEDC Board may adjourn into Executive Session as

authorized by Chapter 551 of the Texas Government Code for the following purpose:

§Sec 551.072(1): Deliberation regarding the purchase, exchange, lease, or value of real

property – Purchase contract concerning 2+/- acres of MEDC owned property location on

Industrial Boulevard

§Sec 551.072(2): Deliberation regarding the purchase, exchange, lease, or value of real

property – Revised Letter of Intent concerning 2+/- acres of MEDC owned property

located on Progress Boulevard

Possible action following Executive Session.

3

7. CITY MANAGER REPORT

A. COVID-19 Update

B. Hughes City Park Sports Complex

C. Gibbs Memorial Library

D. Water Rate Increases

E. Highway 84 Widening-Preliminary Design

8. MEDC ACTIVITY REPORT

A. General activity update

B. Projects update

C. Board requests for future agenda items

9. ADJOURN

I, the undersigned authority, do hereby certify that this notice of meeting and its

meeting packet was posted on the Mexia EDC website where electronic meeting

notices are customarily posted and said notice was posted on the following date and

time: Friday, May 8, 2020 by 5:00 pm and remained so posted at least 72 hours before said meeting was convened.

______________________________________________________________ JoAnna Shivers, Executive Director

Notice also given to The Mexia News.

NOTICE OF ASSISTANCE

AT THE PUBLIC MEETING

The Mexia EDC Building and Board Room are not publicly accessible during this time of social

distancing. Persons with disabilities who need

assistance to attend this virtual meeting are requested to contact JoAnna Shivers at 254-562-7900 or by email

at [email protected], 48 hours prior to this

meeting if additional accommodation of disability is necessary.

1


Wesley Pittman, President





MEXIA, TEXAS


BOARD MEETING


Tuesday, April 14, 2020

VIA ZOOM VIDEOCONFERENCE

MINUTES

President Wesley Pittman called the meeting to order at 5:06 P.M.

Members Present: Wesley Pittman President

Corlis Calvin Vice President

Kim Story Secretary-Treasurer

Marty Cargile Director

James Wiley Director

Members Absent: Arthur Busby Director

Also Present: Chris Nichols MEDC Attorney

JoAnna Shivers Executive Director

CITIZENS COMMENTS

There were no citizens comments.

MINUTES

Motion made by Corlis Calvin to approve the minutes of the MEDC Board meeting held on

March 10, 2020. Seconded by Kim Story. Motion passed unanimously.

FINANCIALS

Motion made by Marty Cargile to approve the financials for March 2020. Seconded by

Kim Story. Motion passed unanimously.

Motion made by Marty Cargile to approve Bills for Payment. Seconded by Kim Story.

Motion passed unanimously.

Motion made by Marty Cargile to move Agenda Item #4 up next for discussion. Seconded

by Corlis Calvin. Motion passed unanimously.

2

NEON CLOUD PRODUCTIONS

Brian Aiken and Natalie Wilson were present to discuss their proposal for creating an economic

development based video on Mexia, specifically the Mexia Industrial Park and community. Neon

Cloud works with economic development organizations all over the country, and are based out of

Dallas, TX. Their videos showcase communities and also feature demographics, data, and other

valuable bits of information in an attractive video to share on the MEDC website, social media,

and with site selectors. Neon Cloud is also offering a discounted rate due to the COVID-19

pandemic. Aiken mentioned how the video can be edited throughout the upcoming years to

adjust any data, which would have a minimal cost, but the video would be fully owned by the

MEDC per the contract, which is structured to be paid in two payments (one half after signing

the contract and one half after the video has been completed).

James Wiley entered the meeting at 5:13PM

The Board asked questions about the procedure of filming, and Aiken stated that Executive

Director JoAnna Shivers would be included in every step of the process, will have the ability to

pick filming locations, and participate in the editing process by reviewing drafts. Wilson also

mentioned the importance of video content and its engagement with the public and site selection

consultants. Wilson stated they structure their videos to share valuable information about each

community while presenting it in a professional, yet attractive format.

Calvin, Story, and Shivers got dropped from the Zoom Conference due to a power surge at

5:40PM. The meeting was put on hold. Shivers reconnected at 5:43PM. Calvin reconnected

at 5:49PM to re-establish a quorum and the meeting reconvened.

Director Wiley asked if the contract was an annual contract or a one time payment, and also

asked where the video would be used. The information was quickly recapped to answer his

questions.

Motion by Marty Cargile to approve the proposal from Neon Cloud Productions for $9,920

in order to film, create, and animate a video for business recruitment purposes. Seconded


Kim Story reconnected to the Zoom Conference at 5:56PM and re-entered the meeting.

COMMERCIAL REVITALIZATION GRANT (CRG)

Steve Hughes, owner of Jim’s Krispy Fried Chicken, submitted a CRG application for exterior

improvements of property located at 312 E Milam to repour and restripe the concrete parking lot.

Motion made by Marty Cargile to approve the CRG application from Jim’s Krispy Fried

Chicken regarding property at 312 E Milam in an amount not to exceed $10,000. Seconded


EXECUTIVE SESSION

At 6:00PM the MEDC Board adjourned into Executive Session as authorized by Chapter 551 of

the Government Code for the following purpose:

§ 551.071(1) & (2): Consultation with EDC Attorney – Receive legal advice regarding

Wild Child Art default of performance agreement.

3

§ 551.072: Deliberation regarding the purchase, exchange, lease, or value of real property

– MEDC owned property at the Mexia Industrial Park.

At 6:20PM the Mexia EDC Board reconvened in Regular Session.

Motion made by Corlis Calvin to approve a settlement agreement with Wild Child Art to

repay the Economic Development Funds plus attorney fees over a 12-month period

beginning on August 1, 2020, with payments due by the 15th of each month. Seconded by

Marty Cargile. Motion passed unanimously.

CITY MANAGER REPORT

City Manager Eric Garretty was not present to conduct his City Manager Report, but the Board

was given a copy of his report for review prior to the meeting. In it, Garretty discussed the

current COVID-19 updates for the City of Mexia and protocols, an updated on Hughes City Park

improvements, and the upcoming May Municipal Elections.

MEDC ACTIVITY REPORT

Executive Director JoAnna Shivers started off her update with making note of the extraordinary

measures that the City Manager has done to prepare the City for worst-cast scenarios during the

COVID-19 pandemic. The City has been conducting City Emergency Operations Command

(EOC) meetings multiple days a week with core staff and City leadership.

Shivers updated the Board in a Business Retention and Expansion (BRE) initiative that she has

been conducting by providing meals to local top employers by various local restaurants in order

to show appreciation, as well as providing a little cash flow to the restaurants. Shivers has also

been participating in multiple webinars every week to keep up with the constant changes to

policies, SBA funding, and other miscellaneous resources that have risen during the COVID-19

crisis.

Board President Dr. Wesley Pittman asked if the Board had any future agenda items. Director

James Wiley mentioned that if the EDC is to shut down again in the future, the Board should

have a quick meeting to voice their opinion and to do it as a whole Board. Dr. Pittman explained

that the Board has to abide by Open Meetings Act rules and meetings require a 72 hour notice.

Wiley stated that he was just learning these things. Dr. Pittman then asked if he wanted it on the

agenda for next month’s meeting since Future Agenda Items was what they were currently

discussing. Wiley stated yes.

ADJOURN

Motion to adjourn the meeting was made by Marty Cargile at 6:28 PM. Seconded by Corlis

Calvin. Motion carried unanimously.

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ATTEST:

____________________________________

JoAnna Shivers

MEDC Executive Director

____________________________________

Wesley Pittman

MEDC President

____________________________________

Date approved

1


Wesley Pittman, President





MEXIA, TEXAS


SPECIAL CALLED MEETING


Thursday, April 30, 2020

VIA ZOOM VIDEOCONFERENCE

MINUTES

President Wesley Pittman called the meeting to order at 5:11 P.M.

Members Present: Wesley Pittman President

Corlis Calvin Vice President

Kim Story Secretary-Treasurer

James Wiley Director

Members Absent: Arthur Busby Director

Marty Cargile Director

Also Present: Chris Nichols MEDC Attorney

JoAnna Shivers Executive Director

CITIZENS COMMENTS

There were no citizens comments.

EXECUTIVE SESSION

At 5:12PM the MEDC Board adjourned into Executive Session as authorized by Chapter 551 of

the Government Code for the following purpose:

1.1. Sec. 551.072: Deliberation regarding the purchase, exchange, lease, or value of real

property – Letter of Intention concerning 2+/- acres of MEDC owned property

location on Industrial Boulevard

1.2. Sec. 551.072: Deliberation regarding the purchase, exchange, lease, or value of real

property – Letter of Intent concerning 2+/- acres of MEDC owned property located

on Progress Boulevard

At 5:41PM the Mexia EDC Board reconvened in Regular Session.

2

Motion made by Corlis Calvin to authorize the MEDC President to execute an LOI,

approved by the MEDC Attorney, with TSTR Enterprises, LLC for the purchase at fair

market value of approximately 2 acres located on Progress Boulevard. Seconded by Kim

Story. Motion passed unanimously.

Motion made by Corlis Calvin to authorize the MEDC President to execute an LOI,

approved by the MEDC Attorney, with B&D Holdings for the purchase at fair market

value of approximately 2 acres located on Industrial Boulevard. Seconded by Kim Story.

Motion passed unanimously.

ADJOURN

Motion to adjourn the meeting was made by Kim Story at 5:47 PM. Seconded by Corlis

Calvin. Motion carried unanimously.

ATTEST:

____________________________________

JoAnna Shivers

MEDC Executive Director

____________________________________

Wesley Pittman

MEDC President

____________________________________

Date approved

50% Budget Benchmark

Budget Apr 2020 YTDTotal YTDBudget BdgtRem %Actual

Revenue

40100 Sales Tax Revenue $ 664,479.00 49,594.95 $ 412,307.38 332,239.50$ 252,171.62$ 62.0%

40200 Rental Income $ 19,100.00 550.00 $ 3,850.00 9,550.00$ 15,250.00$ 20.2%

40300 Interest Income $ 5,025.00 362.17 $ 6,551.29 2,512.50$ (1,526.29)$ 130.4%

40400 Property Sale Income 0.00 0.00 0.00 0.00 0.00

40500 EDA Reimbursements 0.00 127,344.18 0.00 $ (127,344.18) 0.00

40600 Proceeds from Debt 0.00 3,348.68 0.00 $ (3,348.68) 0.00

40999 Miscellaneous Income 0.00 $ 0.00 0.00 -$ 0.00

Total Revenue $ 688,604.00 $ 50,507.12 $ 553,401.53 344,302.00$ 135,202.47$ 80.4%

Expenditures

61000 Economic Development

61010 Grants & Incentives $ 200,000.00 $ 97,000.00 100,000.00$ 103,000.00$ 48.5%

61020 Commercial Revitalization Grant $ 100,000.00 $ 17,361.00 50,000.00$ 82,639.00$ 17.4%

61030 Property Acquisition/Disposition $ 20,000.00 $ 0.00 10,000.00$ 20,000.00$ 0.0%

61040 Infrastructure Projects

61041 Roads 0.00 130,474.63 $ 250,222.55 -$ (250,222.55)$

Total 61040 Infrastructure Projects $ 0.00 130,474.63 $ 250,222.55 -$ (250,222.55)$

61050 Business Retention & Expansion $ 5,000.00 760.00 $ 1,672.00 2,500.00$ 3,328.00$ 33.4%

61060 Workforce Development $ 5,000.00 $ 500.00 2,500.00$ 4,500.00$ 10.0%

61070 Tourism $ 5,000.00 $ 841.76 -$ 4,158.24$ 16.8%

61100 Debt Service $ 140,000.00 $ 10,961.59 70,000.00$ 129,038.41$ 7.8%

Total 61000 Economic Development $ 470,000.00 $ 131,234.63 $ 378,558.90 235,000.00$ 91,441.10$ 80.5%

62000 Community Development

62010 Parks

62012 Hughes City Park Grant Match $ 465,000.00 $ 0.00 232,500.00$ 465,000.00$ 0.0%

62013 Community Goodwill Grant $ 10,000.00 $ 0.00

Total 62010 Parks $ 475,000.00 0.00 $ 0.00 237,500.00$ 475,000.00$ 0.0%

62030 Downtown Redevelopment

62031 Beautification Projects $ 8,000.00 $ 0.00 4,000.00$ 8,000.00$ 0.0%

62032 Mexia Downtown $ 3,030.00 65.74 $ 686.35 1,515.00$ 2,343.65$ 22.7%

Total 62030 Downtown Redevelopment $ 11,030.00 65.74 $ 686.35 5,515.00$ 10,343.65$ 6.2%

62040 City Entryway Enhancement $ 5,000.00 $ 0.00 2,500.00$ 5,000.00$ 0.0%

62050 US & Texas Flag Grant Program $ 2,000.00 $ 0.00 -$ 2,000.00$ 0.0%

62999 Unallocated Community Development $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

Total 62000 Community Development $ 494,030.00 $ 65.74 $ 686.35 247,015.00$ 493,343.65$ 0.1%

63000 Marketing & Promotion

63010 Website Maintenance $ 11,100.00 4,977.99 $ 7,456.72 5,550.00$ 3,643.28$ 67.2%

63020 Tradeshows

63021 Tradeshow Fees $ 3,000.00 $ 2,500.00 1,500.00$ 500.00$ 83.3%

63022 Tradeshow Travel $ 2,500.00 94.58 $ 1,106.49 1,250.00$ 1,393.51$ 44.3%

Total 63020 Tradeshows $ 5,500.00 94.58 $ 3,606.49 2,750.00$ 1,893.51$ 65.6%

63030 Promotional Materials $ 3,500.00 46.80 $ 126.80 1,750.00$ 3,373.20$ 3.6%

63040 Advertising

63041 State/National Advertising $ 5,000.00 $ 0.00 2,500.00$ 5,000.00$ 0.0%

63042 Local Advertising/Sponsorship $ 5,000.00 $ 750.00 2,500.00$ 4,250.00$ 15.0%

63043 Graphics & Photography $ 2,000.00 $ 26.47 1,000.00$ 1,973.53$ 1.3%

Total 63040 Advertising $ 12,000.00 0.00 $ 776.47 6,000.00$ 11,223.53$ 6.5%

63060 Recruiting Partnerships

63061 Industrial Recruitment $ 23,900.00 $ 19,663.56 11,950.00$ 4,236.44$ 82.3%

Total 63060 Recruiting Partnerships $ 23,900.00 0.00 $ 19,663.56 11,950.00$ 4,236.44$ 82.3%

63999 Miscellaneous Marketing $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

Total 63000 Marketing & Promotion $ 57,000.00 $ 5,119.37 $ 31,630.04 28,500.00$ 25,369.96$ 55.5%

64000 Professional Development

64010 Professional Organization Dues $ 3,575.00 $ 3,295.00 1,787.50$ 280.00$ 92.2%

64020 Conference, Convention, Meeting

64021 Registration Fees $ 3,870.00 1,449.00 $ 3,113.00 1,935.00$ 757.00$ 80.4%

64022 Training Travel $ 6,250.00 760.47 $ 5,292.90 3,125.00$ 957.10$ 84.7%

Total 64020 Conference, Convention, Meeting $ 10,120.00 2,209.47 $ 8,405.90 5,060.00$ 1,714.10$ 83.1%

64030 Webinars & Online Training $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

Total 64000 Professional Development $ 14,695.00 $ 2,209.47 $ 11,700.90 7,347.50$ 2,994.10$ 79.6%

65000 Operations

65010 Utilities

65011 Electricity $ 5,000.00 339.44 $ 2,349.36 2,500.00$ 2,650.64$ 47.0%

MEXIA ECONOMIC DEVELOPMENT CORPORATION

Budget vs. Actuals: Fiscal Year 2020 Operating BudgetOctober 2019 - September 2020





65012 Water/Sewer/Trash $ 2,000.00 81.32 $ 689.66 1,000.00$ 1,310.34$ 34.5%

65013 Telephone $ 1,700.00 110.71 $ 780.06 850.00$ 919.94$ 45.9%

65014 Internet $ 1,500.00 103.98 $ 722.77 750.00$ 777.23$ 48.2%

Total 65010 Utilities $ 10,200.00 635.45 $ 4,541.85 5,100.00$ 5,658.15$ 44.5%

65020 Classified Ads & Postings $ 1,000.00 $ 217.50 500.00$ 782.50$ 21.8%

65030 Property Maintenance

65031 Mowing $ 2,000.00 $ 0.00 1,000.00$ 2,000.00$ 0.0%

65032 Janitorial $ 2,600.00 200.00 $ 1,400.00 1,300.00$ 1,200.00$ 53.8%

65033 Building Maintenance $ 2,000.00 -389.00 -$ 319.00 1,000.00$ 2,319.00$ -16.0%

65034 Demolition $ 1,500.00 $ 0.00 750.00$ 1,500.00$ 0.0%

65039 Unallocated Prop Maintenance $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

Total 65030 Property Maintenance $ 9,100.00 -189.00 $ 1,081.00 4,550.00$ 8,019.00$ 11.9%

65040 Professional Services

65041 Attorney Fees-General $ 20,000.00 517.50 $ 5,753.83 10,000.00$ 14,246.17$ 28.8%

65042 Accountant Fees-General $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

65043 Engineer Fees-General $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

65044 Payroll Services $ 10,000.00 2,500.00 $ 5,000.00 5,000.00$ 5,000.00$ 50.0%

65049 Unallocated Professional Svcs $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

Total 65040 Professional Services $ 33,000.00 3,017.50 $ 10,753.83 16,500.00$ 22,246.17$ 32.6%

65050 Postage & Delivery Fees $ 350.00 $ 35.45 175.00$ 314.55$ 10.1%

65060 Ofc Supplies Equip. & Furnishing -$

65061 Office Supplies $ 2,500.00 186.87 $ 603.95 1,250.00$ 1,896.05$ 24.2%

65062 Ofc Equipment and Furnishings $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

Total 65060 Ofc Supplies Equip. & Furnishing $ 3,500.00 186.87 $ 603.95 1,750.00$ 2,896.05$ 17.3%

65070 Information Technology -$

65071 IT Support $ 3,000.00 170.00 $ 1,020.00 1,500.00$ 1,980.00$ 34.0%

65072 Hardware & Equipment $ 2,500.00 27.50 $ 177.06 1,250.00$ 2,322.94$ 7.1%

65073 Software & Applications $ 3,500.00 115.90 $ 2,653.90 1,750.00$ 846.10$ 75.8%

Total 65070 Information Technology $ 9,000.00 313.40 $ 3,850.96 4,500.00$ 5,149.04$ 42.8%

65080 Board Expenses

65081 Board Meals $ 500.00 $ 102.00 250.00$ 398.00$ 20.4%

65082 Board Training $ 1,500.00 $ 1,150.12 750.00$ 349.88$ 76.7%

65083 Board Travel $ 1,000.00 $ 0.00 500.00$ 1,000.00$ 0.0%

65085 Unallocated Board Expense $ 500.00 24.75 $ 62.64 250.00$ 437.36$ 12.5%

Total 65080 Board Expenses $ 3,500.00 24.75 $ 1,314.76 1,750.00$ 2,185.24$ 37.6%

65090 Local Entertainment $ 500.00 $ 110.00 250.00$ 390.00$ 22.0%

65100 Subscriptions & Memberships $ 1,000.00 $ 346.72 500.00$ 653.28$ 34.7%

65999 Unallocated Operations $ 1,000.00 $ 382.50 500.00$ 617.50$ 38.3%

Total 65000 Operations $ 72,150.00 $ 3,988.97 $ 23,238.52 36,075.00$ 48,911.48$ 32.2%

66000 Personnel

66100 Executive Director

66101 Executive Director Salary $ 65,000.00 5,000.00 $ 37,500.00 32,500.00$ 27,500.00$ 57.7%

66102 Executive Director Retirement $ 8,029.00 616.00 $ 4,641.00 4,014.50$ 3,388.00$ 57.8%

66103 Executive Director Insurance $ 8,040.00 314.61 $ 4,089.93 4,020.00$ 3,950.07$ 50.9%

66104 Executive Director FICA $ 4,030.00 310.00 $ 2,325.00 2,015.00$ 1,705.00$ 57.7%

66105 Executive Director Medicare $ 945.00 72.50 $ 543.75 472.50$ 401.25$ 57.5%

66106 Executive Director Worker's Compensation $ 750.90 200.68 $ 571.93 375.45$ 178.97$ 76.2%

66107 Executive Director Unemployment $ 114.00 160.41 $ 160.41 57.00$ (46.41)$ 140.7%

Total 66100 Executive Director $ 86,908.90 6,674.20 $ 49,832.02 43,454.45$ 37,076.88$ 57.3%

66200 Administrative Assistant

66201 Admin Asst Salary $ 27,000.00 $ 12,269.09 13,500.00$ 14,730.91$ 45.4%

66202 Admin Asst Retirement $ 3,335.14 $ 1,520.24 1,667.57$ 1,814.90$ 45.6%

66203 Admin Asst Insurance $ 8,040.00 $ 3,460.71 4,020.00$ 4,579.29$ 43.0%

66204 Admin Asst FICA $ 1,674.00 $ 760.67 837.00$ 913.33$ 45.4%

66205 Admin Asst Medicare $ 391.50 $ 177.94 195.75$ 213.56$ 45.5%

66206 Admin Asst Worker's Compensation $ 375.45 100.33 $ 285.96 187.73$ 89.49$ 76.2%

66207 Admin Asst Unemployment $ 57.00 80.21 $ 80.21 28.50$ (23.21)$ 140.7%

66210 Admin Asst Overtime $ 500.00 $ 0.00 250.00$ 500.00$ 0.0%

Total 66200 Administrative Assistant $ 41,373.09 180.54 $ 18,554.82 20,686.55$ 22,818.27$ 44.8%

66300 Temporary Staffing $ 1,500.00 165.00 $ 320.00 750.00$ 1,180.00$ 21.3%

Total 66000 Personnel $ 129,781.99 $ 7,019.74 $ 68,706.84 64,891.00$ 61,075.15$ 52.9%

Total Expenditures $ 1,237,656.99 $ 149,637.92 $ 514,521.55 618,828.50$ 723,135.44$ 41.6%





Gross Revenue $ 688,604.00 $ 50,507.12 $ 553,401.53 344,302.00$ 209,099.53$ 80.4%

Net Operating Revenue -$ 549,052.99 -$ 99,130.80 $ 38,879.98 (274,526.50)$ 313,406.48$

MEXIA ECONOMIC DEVELOPMENT CORPORATIONSTATEMENT OF ACTIVITY

April 2020

Cash Basis Wednesday, May 6, 2020 10:54 AM GMT-05:00 1/2

TOTAL

Revenue

40100 Sales Tax Revenue 49,594.95

40200 Rental Income 550.00

40300 Interest Income 362.17

Total Revenue $50,507.12

GROSS PROFIT $50,507.12

Expenditures

61000 Economic Development

61040 Infrastructure Projects

61041 Roads 130,474.63

Total 61040 Infrastructure Projects 130,474.63

61050 Business Retention & Expansion 760.00

Total 61000 Economic Development 131,234.63

62000 Community Development

62030 Downtown Redevelopment

62032 Mexia Downtown 65.74

Total 62030 Downtown Redevelopment 65.74

Total 62000 Community Development 65.74

63000 Marketing & Promotion

63010 Website Maintenance 4,977.99

63020 Tradeshows

63022 Tradeshow Travel 94.58

Total 63020 Tradeshows 94.58

63030 Promotional Materials 46.80

Total 63000 Marketing & Promotion 5,119.37

64000 Professional Development

64020 Conference, Convention, Meeting

64021 Registration Fees 1,449.00

64022 Training Travel 760.47

Total 64020 Conference, Convention, Meeting 2,209.47

Total 64000 Professional Development 2,209.47

65000 Operations

65010 Utilities

65011 Electricity 339.44

65012 Water/Sewer/Trash 81.32

65013 Telephone 110.71

65014 Internet 103.98

Total 65010 Utilities 635.45

MEXIA ECONOMIC DEVELOPMENT CORPORATIONSTATEMENT OF ACTIVITY

April 2020


TOTAL

65030 Property Maintenance

65032 Janitorial 200.00

65033 Building Maintenance -389.00

Total 65030 Property Maintenance -189.00

65040 Professional Services

65041 Attorney Fees-General 517.50

65044 Payroll Services 2,500.00

Total 65040 Professional Services 3,017.50

65060 Ofc Supplies Equip. & Furnishing

65061 Office Supplies 186.87

Total 65060 Ofc Supplies Equip. & Furnishing 186.87

65070 Information Technology

65071 IT Support 170.00

65072 Hardware & Equipment 27.50

65073 Software & Applications 115.90

Total 65070 Information Technology 313.40

65080 Board Expenses

65085 Unallocated Board Expense 24.75

Total 65080 Board Expenses 24.75

Total 65000 Operations 3,988.97

66000 Personnel

66100 Executive Director

66101 Executive Director Salary 5,000.00

66102 Executive Director Retirement 616.00

66103 Executive Director Insurance 314.61

66104 Executive Director FICA 310.00

66105 Executive Director Medicare 72.50

66106 Executive Director Worker's Compensation 200.68

66107 Executive Director Unemployment 160.41

Total 66100 Executive Director 6,674.20

66200 Administrative Assistant

66206 Admin Asst Worker's Compensation 100.33

66207 Admin Asst Unemployment 80.21

Total 66200 Administrative Assistant 180.54

66300 Temporary Staffing 165.00

Total 66000 Personnel 7,019.74

Total Expenditures $149,637.92

NET OPERATING REVENUE $ -99,130.80

NET REVENUE $ -99,130.80

MEXIA ECONOMIC DEVELOPMENT CORPORATIONSTATEMENT OF FINANCIAL POSITION

As of April 30, 2020


TOTAL

ASSETS

Current Assets

Bank Accounts

01000 Checking (XXXX *938) 0.00

01010 Admin Fund 758,176.25

01020 EcoDev Fund 21,051.65

01030 CommDev Fund 18,343.65

01040 Marketing Fund 32,878.50

01050 Grant Fund -615,119.65

Total 01000 Checking (XXXX *938) 215,330.40

02000 TexPool 961,659.99

Total Bank Accounts $1,176,990.39

Total Current Assets $1,176,990.39

Fixed Assets

18000 Property

18001 R17057 16,070.00

18002 R15454 0.00

18003 R16929 899,480.00

18005 R16534 17,730.00

18006 R16535 4,560.00

18007 R165536 4,800.00

18008 R165537 4,800.00

18009 R14741 21,600.00

18010 R14735 5,820.00

18011 R14461 22,240.00

18012 R20674 0.00




TOTAL

18013 R15579 3,710.00

18014 R15580 295,960.00

18015 R21073 2,700.00

18017 R116018 10,850.00

18018 R116019 7,200.00

18019 R116020 7,200.00

18020 R116021 16,320.00

18021 R132546 28,030.00

18022 R118635 7,680.00

18023 R114908 12,600.00

18024 R45189 58,430.00

18025 R15397 41,320.00

18026 R15402 27,200.00

18027 R15403 33,000.00

18028 R17504 28,960.00

18029 R14705 12,680.00

18030 R14787 78,370.00

18031 R14789 17,510.00

18032 R14790 30,000.00

18033 R14794 4,960.00

18034 R14795 4,960.00

18035 R14799 4,960.00

18036 R14800 5,080.00

18037 R14801 10,080.00

Total 18000 Property 1,746,860.00

Total Fixed Assets $1,746,860.00

TOTAL ASSETS $2,923,850.39




TOTAL

LIABILITIES AND EQUITY

Liabilities

Long-Term Liabilities

22000 Incentive Liabilities

22001 Montes Mexican Restaurant 5,000.00

22010 Best Western Limestone Inn & Suites 0.00

22013 Condon Propteries, LLC 0.00

22018 Jones Funeral Services, LLC 10,000.00

22029 Posey Auto Parts CRG 0.00

22030 Posey Auto Parts Flag Grant 500.00

22031 Sterling Properties CRG - 210 E Commerce 0.00

22032 Sterling Properties CRG - 313 E Commerce 0.00

22033 Shaggy Chic Pet Grooming 0.00

22036 Jim's Krispy Fried Chicken - CRG 10,000.00

Total 22000 Incentive Liabilities 25,500.00

Total Long-Term Liabilities $25,500.00

Total Liabilities $25,500.00

Equity

30000 Opening Balance Equity 2,592,940.01

31000 Retained Earnings 266,702.86

Net Revenue 38,707.52

Total Equity $2,898,350.39

TOTAL LIABILITIES AND EQUITY $2,923,850.39

FY 2019 FY 2020

Change

From Prior

Year

% Change

From Prior

Year

October 53,762.05$ 60,575.93$ 6,813.88$ 12.67%

November 57,196.92$ 66,380.31$ 9,183.39$ 16.06%

December 52,097.60$ 57,199.78$ 5,102.18$ 9.79%

January 49,476.23$ 56,463.13$ 6,986.90$ 14.12%

February 68,196.05$ 75,640.05$ 7,444.00$ 10.92%

March 49,154.19$ 46,453.23$ (2,700.96)$ -5.49%

April 51,431.72$ 49,594.95$ (1,836.77)$ -3.57%

May 65,873.09$ 0.00%

June 55,338.31$ 0.00%

July 58,773.50$ 0.00%

August 64,537.12$ 0.00%September 65,453.49$ 0.00%

FY Total 691,290.27$ 412,307.38$ (278,982.89)$ -40.36%

Comparative

Totals Through

April 381,314.76$ 412,307.38$ 30,992.62$ 8.13%

Budget

YTD Budget

Month 7 YTD Received

% of Budget

Received

% of Budget

Year Complete

664,479.00$ 332,239.50$ 412,307.38$ 62.0% 58%

Mexia Economic Development Corporation

Sales Tax Revenue

Revenue to Budget Analysis

MEXIA ECONOMIC DEVELOPMENT CORPORATIONCHECK DETAIL

April 2020

Wednesday, May 6, 2020 10:59 AM GMT-05:00 1/3

DATE NAME MEMO/DESCRIPTION AMOUNT

01000 Checking (XXXX *938)

01010 Admin Fund

04/03/2020 LeAnn Gonzalez part-time work for LeAnn Gonzalez:total of 16.5 hours at $10/hour

3/16/20 - 2.5 hours (2:30-5)3/19/20 - 6 hours (8-2)3/20/20 - 8 hours (8-5, 1 hr lunch)

-165.00

part-time admin help 165.00

04/14/2020 City of Mexia MEDC payroll for 03/30/20-04/12/20 period -3,313.86

Executive Director salary 2,500.00

Executive Director retirement 308.00

Executive Director insurance 314.61

Executive Director FICA 155.00

Executive Director medicare 36.25

04/14/2020 City of Mexia utilities for 2/14/20-3/16/20 -81.32

utilities for 2/14/20-3/16/20 81.32

04/14/2020 The Nichols Firm basic MEDC work - suspended open meetings act requirements and other emergency measures for COVID-19, EDC annual report, Kennedy property maintenance contractTacos Jalisco - performance agreement amendment

-517.50

EDC annual report, virtual meetings prep, basic EDC work 372.50

Tacos Jalisco amendment and work 145.00

04/14/2020 Entrust Energy electricity from 1/30/20-2/28/20 -339.44

electricity from 02/28/20-03/30/20 339.44

04/14/2020 Northland Cable Business phone and internet services from 04/14/20-05/13/20 -214.69

Business telephone 110.71

Business internet 103.98

04/14/2020 Flatt Stationers, Inc.

plaque for R Sanders for service to the Board of Directors, MEDC name tag for J Shivers -37.73

plaque for R Sanders for service to the Board of Directors 24.75

name tag for J Shivers 12.98

04/14/2020 Talley Chemical & Supply

toilet paper and paper towels for EDC restrooms -167.74

toilet paper and paper towels for restrooms 167.74

04/14/2020 Rose Services March 2020 office cleaning -200.00

March 2020 office cleaning 200.00


April 2020



04/14/2020 On Support April 2020 IT Support - Invoice #9825 -170.00

April 2020 IT Support - Invoice #9825 170.00

04/14/2020 City of Mexia quarterly payroll services payment -2,500.00

quarterly payroll services payment 2,500.00

04/14/2020 Texas Workforce Commission

MEDC 1st quarter unemployment payment -240.62

Admin Unemployment 80.21

Exec Dir Unemployment 160.41

04/14/2020 TML Intergovernmental Risk Pool

MEDC 1st quarter worker's compensation -301.01

Admin Worker's Comp 100.33

Exec Dir Worker's Comp 200.68

04/14/2020 Card Service Center

March 2020 credit card statement - Admin Fund -1,942.52

business card sleeves - Office Depot 6.15

IEDC annual conference registration 849.00

Calendly annual subscription 96.00

NetDrive annual subscription 19.90

CDI Year 3 for J Shivers 600.00

hotel for CDI Year 3 760.47

refund for security cameras from Wal-Mart (last billing cycle credit) -389.00

04/14/2020 CTWP monthly copier maintenance - April 2020 -27.50

monthly copier maintenance - April 2020 27.50

04/15/2020 Neon Cloud Productions

first half payment for Neon Cloud Productions video for website -4,960.00

first half payment for Neon Cloud Productions video for website 4,960.00

04/29/2020 City of Mexia MEDC payroll for 04/13/20-04/26/20 period -2,999.25

Executive Director salary 2,500.00

Executive Director retirement 308.00

Executive Director FICA 155.00

Executive Director medicare 36.25

01020 EcoDev Fund

04/03/2020 Joe Friday's Diner lunch for Carry-On Trailer 4-2-2020 - revised invoice was sent after original check was cut due to individually packaged meals being needed.

-60.00


April 2020



lunch for Carry-On Trailer 4-2-2020 (revised invoice) 60.00

04/14/2020 Frankie's Pasta & Pizza

BRE lunch for Parkview Regional Hospital -700.00

BRE lunch for Parkview Regional Hospital 700.00

01030 CommDev Fund


March 2020 credit card statement - Comm Dev Fund -65.74

mexiadowntown.org/mexiadowntown.com domain registration 65.74

01040 Marketing Fund


March 2020 credit card statement - Marketing Fund -159.37

brochures from office depot 46.80

Uber trip from hotel to LAX for AME 2020 94.58

BlueHost registration - mexiaedc.org 17.99

01050 Grant Fund

04/14/2020 Crockett Construction

Pay Application #13 for EDA Industrial Park Improvements Project -130,474.63

Pay Application #13 for EDA Industrial Park Improvements Project 130,474.63

Acct # Account Name Check Payee Amount Description

65011 Utilities - Electricity Entrust Energy $326.00 electricity from 3/30/20-4/29/20

65012 Water/Sewer/Trash City of Mexia $68.21 utilities from 03/16/20-04/15/20

65020 Classified Ads & Postings Limestone County Publishing $200.00 COVID-19 ad (office hours, business support)

65032 Property Maintenance - Janitorial Rose Services $200.00 March office cleaning

65041 Attorney Fees-General The Nichols Firm $2,681.27 Zoom meetings, special called meeting, WCA

65071 IT Support OnSupport $170.00 monthly IT support

65072 Hardware & Equipment CTWP $27.50 copier insurance and maintenance

65100 Subscriptions & Memberships The Mexia News $60.50 annual subscription to newspaper

66100 Payroll City of Mexia $3,313.86 Executive Director payroll

TOTAL $137,521.97

64030 Webinars & Online Training TEDC $79.00 Local ED's response to COVID-19 crisis

65050 Postage & Delivery Fees USPS $55.00 roll of stamps

65061 Office Supplies WalMart $15.09 file box, desk organizer

65061 Office Supplies WalMart $15.09 trash bags for office

65073 Software & Applications Biteable $276.00 Biteable annual subscription

TOTAL FOR ADMIN FUND $440.18

63030 Promotional Materials Lands' End $115.56 Team Texas branded shirts

TOTAL FOR MARKETING FUND $115.56

61050 Business Retention & Expansion Wright's Original BBQ $676.18 BRE Meals - Walmart/Wright's Original BBQ

61050 Business Retention & Expansion Coffee Cabaret $198.91 BRE Meals - Swarco Reflex/Coffee Cabaret

61050 Business Retention & Expansion Jim's Krispy Fried Chicken $261.01 BRE Meals - Rogers Manufacturing/Jim's

61050 Business Retention & Expansion Countryside Café $125.00 BRE Meals - Kioti Tractor/Countryside Cafe

TOTAL FOR ECON DEV FUND $1,261.10

GRAND TOTAL OF CHECKS $139,338.81

CHECKS TO BE SIGNED - May 2020 meeting

CREDIT CARD TRANSACTIONS

Month Total Sales Reported 2% to City of Mexia

April 2019 $50,844 $627.44

May 2019 $61,140 $802.46

June 2019 $73,909 $1,025.94

July 2019 $89,592 $1,216.38

August 2019 $88,735 $1,187.10

September 2019 $65,643 $714.26

October 2019 $80,549 $918.02

November 2019 $48,533 $600.90

December 2019 $57,009 $577.18

January 2020 $65,371 $622.70

February 2020 $64,031 $581.18

March 2020 $58,312 $675.84

TOTAL $803,668 $9,549.40

Posey Auto Parts sales for period 04/01/2019 to 03/31/2020

City Manager Report May 7, 2020 1. COVID-19 Update: COVID-19 cases are definitely on the decline and businesses are beginning to resume operations. The City will likely see some decrease in revenue from the COVID-19 measures but thus far it looks like we will be able to adjust the budget without major impacts. 2. Hughes City Park Sports Complex: The City completed acquisition of about 11 acres for the new Sports Complex. Thank you to the EDC for funding this acquisition. Topographical survey has been completed. We are awaiting a report from the Design Engineer on initial costs estimates for the complex 3. Gibbs Memorial Library: The Library reconstruction is well underway. Roof construction is almost finished and the Contractor has begun some interior framing, plumbing, and electrical work. We seem to be on track to keep all the structural costs within the limits of the insurance coverage. We are still working with our insurer to determine if 100% of contents will be replaced as part of the insurance coverage. 4. Water Rate Increases: City Council will consider passage of water rate increases at its May 19th meeting. If the increases are approved, they will go into effect on October 1, 2020. 5. Highway 84 Widening-Preliminary Design: TxDOT is attempting to move forward (again) with the widening of Highway 84 from Bailey Street to Wal-Mart. City staff have had multiple meetings with TxDOT regarding the possible relocation of utilities. TxDOT's current plan calls for four full travel lanes and a center turn-lane along the entire segment. The City has been through this phase before and the project was not finally funded. There is currently no guarantee that the project will move to full funding in this iteration.

TO: MEDC Board of Directors

FROM: JoAnna Shivers, MEDC Executive Director

DATE: May 8, 2020

RE: MEDC Activity Report

General Activity Updates

• The MEDC has continued to provide lunch meals to many local top employers as a small

token of gratitude, as well as a way to support some of our local restaurants. We have added

Mexia ISD, Incommons Bank, Verabank, Centex Citizens Credit Union, Mexia LTC, HEB, and

Skilled Care of Mexia to the list. Meals were provided from Montes Burrito, Tacos Jalisco,

Coffee Cabaret, Countryside Café, Taqueria, Farm House, and Mi Familia. The Mexia News

wants to write up an article about the meals next week, so I will be talking with Roxanne

Thompson to provide more information about the program.

• I met with Mark Darce from SLP via Zoom to discuss our options regarding trade shows and

meetings that we are guaranteed per our contract with them this year. Since some

upcoming shows have been rescheduled and meeting face-to-face with site selectors is more

challenging now, Zoom calls will be scheduled in the near future to market our Industrial

Park.

• I have spoken with Jan Miller with the Limestone County Master Gardeners and we are

working on a community-based project to revamp and maintain the downtown flower pots.

In the past, we have had difficulty keeping them maintained and watered on a regular basis,

causing the potted plants to dry out and die.

Project Updates

• I am working on the final EDA reimbursement request to send to Dorthy Jackson at HOTCOG.

I am double checking everything to make sure we have not missed a payment request since

this will be the final reimbursement for the EDA road project. We are at the finish line!

• Neon Cloud Productions and I have been meeting online to discuss the filming and

production of the video the Board approved during last month’s meeting. They utilize a

program called Zoho that allows us to correspond virtually with task lists, deadlines on

information needed, and provides a simple conversation tool for all of us to communicate.

As of right now, we have a filming date of June 16. I will be working on a list of filming

locations over the next couple of weeks for them to use. If the Board has any suggestions,

please email me so I can include them in the shot list.

Documents

NOTICE OF PUBLIC MEETING€¦ · 2 minutes per person. By state law, comments by board members on any item not on the agenda shall be limited to: 1) Statements of specific factual