NOTICE OF MEETING - VSB

NOTICE OF MEETING STUDENT LEARNING & WELL-BEING COMMITTEE

Secretary Treasurer’s Office February 10, 2021

Teams Live Broadcast

Trustees: Fraser Ballantyne Oliver Hanson

Lois Chan-Pedley Allan Wong

Estrellita Gonzalez

Student Trustee: Ricky Huang

Senior Management Carmen Batista David Nelson

Staff: Pedro da Silva Rob Schindel

Jody Langlois

Reps: Treena Goolieff, VSTA Alt. Alyssa Reid, VSTA (Alt.)

Joanne Sutherland, VESTA Danielle Durant, VESTA

Damian Wilmann, VASSA David Nicks, VASSA

Rose Mackenzie, VEPVPA Mark Cormack, VEPVPA (Alt. 1) Shannon Burton, VEPVPA (Alt. 2)

Audrey Van Alstyne, PASA

Krista Sigurdson, DPAC Sandra Bell, DPAC (Alt. 1) Karen Tsang, DPAC (Alt. 2)

Cynthia Schadt, CUPE 15 Marisa Dikeakos CUPE 15

Harjit Khangura, IUOE Tim DeVivo, IUOE

Neil Munro, Trades

Brent Boyd, CUPE 407

Catherine Diyakanov, VDSC

Other Staff: Chris Stanger

Richard Zerbe

Aaron Davis

Alison Ogden

Jennifer Reddy

Barb Parrott

Carmen Cho

Janet Fraser

(Alternate - Allan Wong)

Suzanne Hoffman, Superintendent of Schools

J. David Green, Secretary-Treasurer

Notice of Meeting

A Meeting of the Student Learning and Well-Being Committee will be held on Teams Live Broadcast of the VSB

Education Center, 1580 West Broadway, Vancouver BC on Wednesday, February 10, 2021, 5:00 pm.

1 of 2

STUDENT LEARNING AND WELL-BEING COMMITTEE MEETING AGENDA

Wednesday, February 10, 2021 at 5:00 pm

Teams Live Broadcast

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Nations. The meeting is being live-streamed and the audio and visual recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. Meeting Decorum: The Board has a strong commitment to ethical conduct. This includes the responsibility of committee members to conduct themselves with appropriate decorum and professionalism. As Chair of the Committee, it is my responsibility to see that decorum is maintained. To do that I ask that:

i. All members/delegates request to speak through the chair; ii. Civility towards others is maintained as stakeholder representatives and trustees share perspectives and

participate in debate; iii. Staff be able to submit objective reports without influence or pressure as their work is acknowledged and

appreciated; iv. Committee members refrain from personal inflammatory/accusatory language/action; v. Committee members, trustees, representatives and /staff present themselves in a professional and courteous

manner.

Please see reverse for the Purpose/Function and Power and Duties of this Committee.

1. Delegations Estimated Time 1.1 Lorie Srivastava 5:10 – 5:15 1.2 Melissa McKinnon 5:15 – 5:20 2. Information Items Presenters 2.1 Follow-up SLWB November 18th 2.1.1 VLN Enrollment/Completion Rates Jody Langlois, Associate Superintendent 2.1.2 Supports for Students of African Ancestry Jody Langlois, Associate Superintendent 2.2 COVID-19 Update: Option 4 – Learning from Home Transition Richard Zerbe, Director of Instruction 2.3

COVID-19 Update: 2021-22 Secondary School Model Aaron Davis, Director of Instruction

Alison Ogden, Director of Instruction 3. Discussion Items 3.1 Music Review Chris Stanger, Director of Instruction 4.

Items for Approval

4.1 Calendar 2022-2024 Alison Ogden, Director of Instruction 5. Information Item Requests Date and Time of Next Meeting Wednesday, April 14, 2021, 5:00 pm

Student Learning and Well-Being 3.1 Purpose/Function:

3.1.1 To review student learning and well-being indicators, and where warranted provide

recommendations to the Board.

3.2 Powers and Duties: 3.2.1 Strategic Planning and Reporting: Annually review the Strategic Planning Accountability Report

acknowledging accomplishments and if deemed appropriate recommend revisions to the plan. 3.2.2 Annually review the Student Learning Accountability Report, identify and acknowledge

accomplishments, identify opportunities for improving student learning and report observations to the Board.

3.2.3 Annually review the Student Well-being Accountability Report, identify and acknowledge


3.2.4 Annually review the Indigenous Education Enhancement Agreement, identify and acknowledge


3.2.5 Review and make recommendations to the Board regarding proposed Board Authority Authorized

Courses. 3.2.6 Student Learning or Student Well-Being Matters Referred to the Committee by the Board:

3.2.6.1 Review matters referred and make recommendations as requested. 3.2.7 Review and make recommendations regarding the implementation and cessation of District

programs and approve changes in fees for those programs that charge fees. 3.2.8 Review and make recommendations to the Board in regard to:

3.2.8.1 the District calendar and 3.2.8.2 Local school calendar proposals.

Page 1 of 1

Interoffice memorandum

February 10, 2021

TO: Student learning and Well-Being Committee

FROM: Jody Langlois, Associate Superintendent, Learning Services

RE: Vancouver Learning Network (VLN) Enrollment and Completion Rates Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.

Objective 1: Enhance support for students with specific needs. Objective 5: Provide inceasedopportunities to connect students to their learning.

OUTLINE OF THE PRESENTATION

As a follow up to the November 18, 2020 Student Learning and Well-Being Committee meeting, a verbal report with accompanying PowerPoint will provide information regarding past and current VLN enrollment and completion rates.

This report is provided for information.

ITEM 2.1.1

Page 1 of 1


February 10, 2021


FROM: Jody Langlois, Associate Superintendent, Learning Services

RE: Supports for Students of African Ancestry Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.

Objective 5: Provide inceasedopportunities to connect students to their learning. Goal 3: Create a culture of care and shared social responsibility.

Objective 3: Encourage and enhance practices that support cultural, emotional, physical and mental well-being. Objective 5: Respect and celebrate all forms of diversity. Objective 6: Support collaborative relationships with community partners that enhance student learning and well-being.

OUTLINE OF PRESENTATION

As a follow up to the November 18, 2020 Student Learning and Well-Being Committee meeting a verbal report with accompanying PowerPoint will provide information regarding supports available to students of African ancestry. This report is provided for information

ITEM 2.1.2

Page 1 of 1


February 10, 2021


FROM: Rob Schindel, Associate Superintendent-Education Services

Richard Zerbe, Director of Instruction-Education Services

RE: COVID-19 Update: Option 4 – Learning from Home Transition Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.

Objective 1: Enhance support for students with specific needs.

Goal 3: Create a culture of care and shared social responsibility. Objective 3: Encourage and enhance practices that support cultural, emotional, physical and mental well-being. Objective 4: Support effective, thoughtful transitions for all students at each stage of their development.


A verbal report and accompanying PowerPoint presentation will provide an update on the following highlights on Option 4 (Learning from Home Transition):

• Option 4 following Spring Break

• Upcoming Planning Considerations • Parent communication • Next steps

This report is provided for information

ITEM 2.2

Page 1 of 1


February 10, 2021


FROM: Rob Schindel, Associate Superintendent-Education Services

Aaron Davis, Director of Instruction-Education Services

Alison Ogden, Director of Instruction-Education Services

RE: COVID-19 Update: 2021-22 Secondary School Model Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices.

Objective 1: Enhance support for students with specific needs.

Goal 3: Create a culture of care and shared social responsibility. Objective 3: Encourage and enhance practices that support cultural, emotional, physical and mental well-being. Objective 4: Support effective, thoughtful transitions for all students at each stage of their development.


A verbal report and accompanying PowerPoint presentation will provide an update on the process for determining the 2021-22 secondary school model. This report is provided for information.

ITEM 2.3

Page 1 of 2


February 10, 2021

TO: Student Learning and Well-Being Committee (SLWB)

FROM: Chris Stanger, Director of Instruction

RE: Music review Feedback Sharing and Request for Input to Guide Next Steps

Reference to Strategic Plan:

Goal 1: Engage our learners through innovative teaching and learning practices

Objective 5: Provide Increased opportunities to connect students to their learning

Goal 4: Provide effective leadership, governance, and stewardship

Objective 3: Effectively utilize school district resources and facilities

INTRODUCTION

As follow up to the Music Review summary provided at the January 20, 2021 Student Learning and Well-

Being Committee (SLWB), this report provides a brief summary of feedback submitted by committee

members and brings forward a request for further committee input that can guide next steps regarding

the Music Review’s first recommendation.

BACKGROUND

In June 2020 a summary of the recently completed Music review prepared by consultant John White

was presented to the Student Learning and Well-Being Committee and committee feedback was sought.

In January 2021 the Music Review’s four recommendations and proposed implementation timeline was

reviewed with the Student Learning and Well-Being Committee. Feedback to guide next steps was

requested at the January meeting.

SUMMARY OF FEEDBACK

Various Student Learning and Well-Being Committee members provided feedback on the Music Review’s recommendations and proposed implementation timeline Following the January meeting. CUPE 15 asked for clarification on the involvement of students with diverse learning and social-emotional needs in the proposed model. The Vancouver Elementary School Teachers’ Association (VESTA) shared a motion from their Committee for Working and Learning Conditions meeting for the District’s consideration in implementing the recommendations.

The District Parent Advisory Council (DPAC) stressed the importance of engaging parent stakeholders and encouraged the District to hear parent perspectives on music programming and practices as part of this engagement. DPAC also suggested consideration of a review of current practices and development of a plan as part of phase one. Feedback was also received from two parents who expressed the importance of music and the arts in

elementary and secondary school

ITEM 3.1

Page 2 of 2

CONCLUSION

The Music Review outlines a ten-year phased implementation plan and advocates pursuing a measured approach to development and implementation of four recommendations. The feedback provided above is presented for information and informs a recommendation for the committee to consider. Staff are seeking feedback from the Student Learning and Well-Being Committee on how to move forward with the first recommendation of the Music Review - that the District establish a shared mission, vision and strategic direction for the Visual and Performing Arts.

Page 1 of 3


February 10, 2021

TO: Student Learning and Well-Being Committee

FROM: Alison Ogden, Director of Instruction

RE: Calendar Submission for 2021-22, 2022-23, 2023-24

Reference to the Strategic Plan:

Goal: Create a culture of care and shared social responsibility

Objective: Support collaborative relationships with community partners that enhance student

learning and well-being

INTRODUCTION:

This report will provide an overview of the proposed calendar dates for the 2021-22, 2022-23, and 2023-24 school years. This report contains a recommendation.

BACKGROUND:

School Act Requirements • Under the School Act, boards are required to submit their calendars to the Ministry of Education for

review and may submit calendars for up to 3 consecutive years at one time. Each school calendar should cover at least 12 consecutive months and begin on the day following the end of the current school calendar.

• The minimum number of hours of instruction are as follows: • 853 hours of instruction for students in Kindergarten (allows for gradual entry) • 878 hours of instruction for students in Grades 1 to 7 • 952 hours of instruction for students in Grades 8 to 12

• Section 87.01 (7) of the School Act requires consultation on school calendars, and the School Calendar Regulation sets out the parameters for that consultation. A board must make public a proposed school calendar one month before submitting it to the Ministry. For the 2021/22 calendar submission cycle, proposed calendars must be made public on or before February 28, 2021. During the consultation period, a board must provide parents and board employees with the opportunity to comment on the proposed calendar.

• Boards are required to submit their 2021-22 school calendars by March 31, 2021.

ITEM 4.1

Page 2 of 3

PROCESS The Calendar Committee included the following staff and stakeholder representatives:

• Alison Ogden, Director of Instruction

• Charmaine Ho, Education Coordinator

• VSB Communications

• Tim Chester, International Union of Operating Engineers

• Alex Dou, District Parent Advisory Council

• Allison Jambor, Vancouver Elementary School Teachers’ Association

• Tim Krug, Vancouver Elementary Principals’ and Vice Principals’ Association

• David Murphy, Vancouver Elementary Principals’ and Vice Principals’ Association

• Terry Stanway, Vancouver Secondary Teachers’ Association

• Michelle Wood, Vancouver Association of Secondary School Administrators The Committee met on December 2, 2020 and January 22, 2021. Following the December meeting, committee members provided feedback on the draft calendar at the January meeting. In identifying dates for the proposed calendars, the committee consulted a multifaith calendar. All stakeholders expressed an interest in having a 20-minute recess for elementary students moving forward for the next three years. Due to the addition of a non-instructional day for the 2021-2022 school year only, three minutes were added to each day in the 2021-22 school year in both elementary and secondary schools to meet the minimum number of instructional hours as required by the School Act. Placement of Non-Instructional Days • The consensus of the Calendar Committee was to continue with the VSB model of having three

professional development days set district wide (October, February, and April) and two professional development days which are flexible and are determined at the school level (September and January). The sixth non-instructional day (November) is organized by District and school administration. The School Act states that “In each of the 2021/2022 and 2022/2023 school years, a board must schedule at least one non-instructional day for the purpose of providing teachers with an opportunity to participate in discussions and activities that focus on both of the following:

a) enhancing Indigenous student achievement b) integrating Indigenous world views and perspectives into learning environments

• The committee worked to ensure that days were evenly spread out throughout the school year, and that there was an even distribution of 4- and 5-day weeks for students, so as to maximize teaching and learning opportunities. The committee ensured that the placement of non-instructional days never resulted in a 3-day week for students.

Page 3 of 3

PROPOSED KEY DATES FOR 2021/2022; 2022/2023; 2023/2024 SCHOOL YEARS

2021-22 School Year 2022-23 School Year 2023-24 School Year

Board mandated Anti-Racism In-Service Day

Tuesday, September 7, 2021

First day of school Wednesday, September 8, 2021



First full day of school for all Kindergarten students

Thursday, September 16, 2021

Wednesday, September 14, 2022

Wednesday, September 13, 2023

Winter Break Monday, December 20 to Friday, December 31, 2021

Monday, December 19 to Monday, January 2, 2023

Monday, December 18, 2023 to Monday, January 1, 2024

Spring Break Monday, March 14, 2022 to Friday, March 25, 2022

Monday, March 13, 2023 to Friday, March 24, 2023

Monday, March 18, 2024 to Monday, April 1, 2024

Last day of instruction for students

Wednesday, June 29, 2022

Thursday, June 29, 2023 Thursday, June 27, 2024

Last day of school for staff

Thursday, June 30, 2022 Friday, June 30, 2023 Friday, June 28, 2024

Professional Development Days

Friday, September 24, 2021 (flexible) Friday, October 22, 2021 Monday, January 17, 2022 (flexible) Friday, February 11, 2022 Monday, April 25, 2022



Non-Instructional Day

Friday, November 26, 2021 (Indigenous Focus)

Friday, November 25, 2022 (Indigenous Focus)

Friday, November 24, 2023

RECOMMENDATION: It is recommended that the Board approve the dates outlined in this report for the 2021-22; 2022-23; and 2023-24 school years.

VANCOUVER SCHOOL DISTRICTSTUDENT LEARNING AND WELL-BEING COMMITTEE

February 10, 2021

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Nations.

Live-streamedThe meeting is being live-streamed and the audio and visual recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada.

Meeting DecorumThe Board has a strong commitment to ethical conduct. This includes the responsibility of committee members to conduct themselves with appropriate decorum and professionalism. As Chair of the Committee, it is my responsibility to see that decorum is maintained. To do that I ask that:

i. All members/delegates request to speak through the chair; ii. Civility towards others is maintained as stakeholder representatives and Trustees share perspectives and participate in debate; iii. Staff be able to submit objective reports without influence or pressure as their work is acknowledged and appreciated; iv. Committee members refrain from personal inflammatory/accusatory language/action; v. Committee Members, Trustees, representatives and /staff present themselves in a professional and courteous manner.

Committee Roll Call• Please all unmute• Once your name is called please confirm your presence and mute yourself

ITEM 1.1 Delegation

Lorie Srivastava

QUESTIONS?

ITEM 1.1 Delegation – Lori Srivastava

ITEM 1.2Delegation

Melissa McKinnon

QUESTIONS?

ITEM 1.2Delegation – Melissa McKinnon

ITEM 2.1.1 VLN Enrollment/ Completion Rates

Jody Langlois, Associate Superintendent

VLN Enrollment and Completion

• Upward trend in enrollment at both elementary and secondary

• Active secondary courses September 1, 2019 – January 27, 2020 – 2391• Active secondary courses September 1, 2020 – January 27, 2021 – 4384• 83 % increase over one year for same time period • Elementary enrollment in 2020 was 16 students and is currently at 160

students

VLN Secondary Courses• 57% of students who started courses in 2019/2020 school year

have completed their courses

• Many of those courses were started in the latter half of the year

• Past practice indicates that there will be many more course completions of those courses in the 2020/2021 school year

QUESTIONS?

ITEM 2.1.1 VLN Enrollment/ Completion Rates

ITEM 2.1.2 Supports for Students of Africa AncestryJody Langlois, Associate Superintendent

Supports for Students of African Decent• Are currently not collecting disaggregated, race-based data• Province will begin collecting race-based data as per Ministry of

Education announcement on January 15th

• Work with students based on them self-identifying to respect their autonomy

• Engaged in learning initiatives to support students who identify as part of the Black/African diaspora in order to build a sense of identity and pride

https://news.gov.bc.ca/releases/2021AG0002-000051

QUESTIONS?

ITEM 2.1.2 Supports for Students of Africa Ancestry

ITEM 2.2 COVID-19 Update: Option 4 –Learning from Home TransitionRichard Zerbe, Director of Instruction

Extension to Option 4• Option 4 extended to the end of the 2020-21 school year (June 29, 2021)• Maintaining check-ins and school connections• Increased opportunities for in-person activities will be offered• Approximately 2,600 students continue in Option 4 (9% of total elementary

enrolment, originally 21% of elementary students were in Option 4)• Student safety continues to be a top priority of the Vancouver School District• Resources for families can be found on the Continuity of Learning hub on the

VSB website.

https://www.vsb.bc.ca/Student_Learning/Continuity_of_Learning/Pages/resources.aspx

Extension to Option 4• Space in the class/school will be held until the end of June

2021• Survey regarding intent to return March 1 will be sent to

families• More information on the Learn from Home Transition

Option and on protocols in schools can be found on the COVID-19 Updates page of the District website

https://www.vsb.bc.ca/News/Pages/COVID-19-Updates.aspx

Communication to Option 4 families• Feb 10: District letter being sent to Option 4 families• Feb 11: Translated letters available for families as required

• In April, information will be sent to all families about enrolling for September 2021.

• Option 4 will not continue into the 2021-22 school year• Distance learning for K-12 students will be offered through Vancouver Learning

Network

Supplemental supports

Additional staffing retained as appropriate

"Promising Practices“ around learning opportunities and home-school connections, and outreach that support Option 4 learners and continue to invite in-person return

Resources for families on the Continuity of Learning hub of the Vancouver School District website.

Summer school opportunities (tba)To assist with transition to in-person instruction

Remediate potential learning gaps

https://www.vsb.bc.ca/Student_Learning/Continuity_of_Learning/Pages/resources.aspx

Transitioning Grade 7 Students to Secondary Schools

• Extra focus on supporting grade 7 students involved in Option 4

• Opportunities for schools to share strategies (videos, virtual tours, websites) to support successful transitions from grade 7 to 8

QUESTIONS?

ITEM 2.2 COVID-19 Update: Option 4 –Learning from Home Transition

ITEM 2.3 COVID-19 Update: 2021-22 Secondary School ModelAaron Davis, Director of InstructionAlison Ogden, Director of Instruction

Agenda

• Guiding Principles • Process • Engagement • Timeline

Guiding Principles

• Student learning is central• Conversations must include equity/inclusion/diversity• Structure supports connection and student well-being

• Planning for full-time, in-person learning

Process

• Working group planning and gathering additional information during February and March

• District management team members collaborating with Coast Metro (Lower Mainland school districts) group examining possible scheduling models for Sept 2021

Process

• Reviewing data including:• December 2020 student and parent surveys• Parent/student correspondence received on current

model • 2019 District Forum on Student Learning (Voice Our Ideas

and Change Education)• Quarter 1 and 2 academic achievement data • Superintendent conversations with students

Teaching and Learning Emerging Themes (so far)

• Full-time, in-person learning• Number of courses• Flexibility• Student course choice • Connection with educators

Engagement

• Listening• Learning• Collaborating• Building connections• Adapting what we’ve learned this year and what we know

about student learning

Guiding Questions in the Engagement Process

• What is sacred?• What is learning?• Why do we ______ (do the things we’ve done)? • What is equity? • Who is unheard? • Are we connected? To each other? To the broader community?

Timeline

• District staff will continue to meet weekly with working group as well as Metro group

• February and March – information collection and planning • April – update to SLWB committee

QUESTIONS?

ITEM 2.3 COVID-19 Update: 2021-22 Secondary School Model

ITEM 3.1 Music Review

Chris Stanger, Director of Instruction

Happenings in Music 2020/21

• Thank you to: Celia Jong – Coordinator• Initiated first steps of music inventory/music

library• Multimedia audio/video Recording Packages• Sponsoring VSO Virtual Concert Hall and Music

Room Series: 75 sites• District YouTube Channel

https://m.youtube.com/watch?v=Lynf2i03Ug4• Fall Virtual Music Festival: November 19, 2020• Choral Festival: January 28th – 500 views• Band Festival: February 2nd – 1300 views• Strings Festival: February 5 – 800 views

https://m.youtube.com/watch?v=Lynf2i03Ug4

Happenings in Music 2020/21

• Up-coming events:• February 12th Pro D:

• Audio Engineer Miles Hill: Basic recording, mixing for voice, band, choir, strings and video

• Teacher Networking: promising practices in audio/video virtual production; performance planning

• Quarter 4 Music Festivals for:• Choir – April 22 • Band/Jazz Band - April 27• Strings – April 29 • Elementary music (TBA)

Recommendation #1:

Establishing a Shared Mission, Vision and Strategic Directions

“It is recommended that the District develop a clear,

comprehensive mission, vision and strategic directions for the Visual and Performing Arts in School District 39 Vancouver.”

Develop•Collaboratively develop

comprehensive Vision, mission and strategic direction for Visual and Performing Arts

Engage•Engage stakeholders (students,

parents, teachers, administrators, Indigenous educators, senior staff and Trustees) to give voice, develop trust, respect and support

Develop•Develop statement of support and

commitment

Identify•Identify teachers who can teach

music and explore options to accelerate music teacher training opportunities

Determine•Determine which elements of the

plan will require targeted funding and include those in budget development processes

Begin•Begin to identify suitable spaces for

music instruction within each school

Discussion:

Staff are seeking feedback from the Student Learning and Well-Being Committee on how to move forward with the first recommendation of the Music Review:

“That the District establish a shared mission, vision and strategic direction for the Visual and Performing Arts.”

QUESTIONS?

ITEM 3.1 Music Review

ITEM 4.1 Calendar 2022-2024

Alison Ogden, Director of Instruction

QUESTIONS?

ITEM 4.1 Calendar 2022-2024

Information Item Request

Date and Time of Next Meeting

Wednesday, April 14, 2021 at 5:00 pm

Thank you for your time,

The End

Documents

NOTICE OF MEETING - VSB