Notice of Meeting - lga.sa.gov.au · Notice of Meeting Notice is hereby given that a meeting of the LGA Executive Committee will be held on Thursday 11 February 2016 at 12.00noon

ECM 635055 Local Government Association of South Australia

Notice of Meeting

Notice is hereby given that a meeting of the LGA Executive

Committee will be held on

Thursday 11 February 2016 at 12.00noon

Boardrooms at Local Government House

148 Frome Street, Adelaide

A light lunch will be provided.

Please advise Danielle Bailey (8224 2022) asap if you require teleconference arrangements.

Matt Pinnegar

Chief Executive Officer

5 February 2016

LGA Executive Committee Meeting Agenda

Thursday 11 February 2016

12.00 noon

Boardrooms

Local Government House

148 Frome Street, Adelaide

Minutes and agendas can be downloaded from www.lga.sa.gov.au under the

‘About the LGA’ menu.


Executive Committee Members

LGA President

President Mayor Dave Burgess

Immediate Past President

Mayor David O’Loughlin

Vice Presidents

Mayor Ann Ferguson OAM

Mayor Peter Hunt

Mayor Lorraine Rosenberg

Cr Jill Whittaker

Advisor

Chief Executive Officer

Matthew Pinnegar

(No voting rights)


Agenda

1. Welcome, Present & Apologies ...................................................................................... 5

1.1 Present ............................................................................................................................. 5

1.2 Apologies Received: ......................................................................................................... 5

2 Minutes of Previous Meeting .......................................................................................... 5

2.1 Minutes of the LGA Executive Committee meeting held on 17 December 2015 ................ 5

2.2 Resolutions and Actions from LGA Executive Committee Meeting - 17 December 2015

....................................................................................................................................... 11

2.3 Business Arising From the Minutes ................................................................................. 15

3 Invited Guest Speakers ................................................................................................. 15

4 Confidential Items .......................................................................................................... 16

Guideline for Management of Confidential Items for LGA Meetings ................................ 16

4.1 LGA CEO Key Performance Indicators - Grounds for entering into confidence ............... 17

4.2 Key Projects - Grounds for entering into confidence ....................................................... 18

5 Items for Discussion ...................................................................................................... 19

5.1 2016 Ordinary General Meeting (OGM) Agenda Items ................................................... 19

5.2 Proposal to hold Board and SAROC meetings in Coober Pedy ...................................... 22

6 Nominations to Outside Bodies .................................................................................... 24

6.1 Nominations to Outside Bodies - South Australian Meat Food Safety Advisory Committee

....................................................................................................................................... 24

7 Late Items ....................................................................................................................... 27

8 Any Other Business ....................................................................................................... 27

9 Next Meeting .................................................................................................................. 27

10 Close ............................................................................................................................... 27

LGA Executive Committee Meeting Agenda - 11 February 2016 - 4 of 28


1. Welcome, Present & Apologies

1.2 Apologies Received:

Mayor Rosenberg

2 Minutes of Previous Meeting

2.1 Minutes of the LGA Executive Committee meeting

held on 17 December 2015

Minutes of Previous Meeting

To: LGA Executive Committee

From: Chief Executive Officer

(Contact – Danielle Bailey, Executive Assistant)

Key Result Area: 4. Continuously improving the governance of the LGA and

related Local Government enterprises.

Strategy: 4.A. Effectively support and streamline the operations of LGA

Committees, and the conduct of Ordinary General Meetings and

Annual General Meetings.

Annual Priority: 4.1 Undertake a review of executive support, meeting schedules

and other administrative arrangements for the LGA Board,

SAROC, MLGG and other LGA Committees, making

improvements when appropriate.

ECM: 634866 Attachment: 634154

Recommendation

That the LGA Executive Committee confirmed as an accurate record the minutes of

the meeting held on 17 December 2015.

Discussion

The public minutes of the LGA Executive Committee meeting held on 17 December 2015

are attached and the confidential minutes are contained within the confidential agenda.

Attachment


Draft Minutes of the LGA Executive Committee Meeting held on 17 December 2015

ECM 634154 Local Government Association of South Australia 1

Minutes of the LGA Executive Committee Meeting Held On Thursday 17 December 2015 in the Private Dining Room at the Seven Stars Hotel, 187 Angas Street, Adelaide

at 12.00noon

1 Welcome, Present & Apologies

1.1 Present

The President welcomed members to the meeting. Mayor Dave Burgess President Mayor Ann Ferguson OAM Vice President – country Mayor Peter Hunt Vice President – country Mayor Lorraine Rosenberg Vice President – metropolitan Cr Jill Whittaker Vice President – metropolitan LGA Secretariat: Matt Pinnegar Chief Executive Officer Kathy Jarrett Executive Director Corporate & Member

Services Lisa Teburea Director Planning & Development Danielle Bailey Executive Assistant (Minutes)

1.2 Apologies

Apologies were received/noted from: Mayor David O’Loughlin Immediate Past President

2 Minutes of Previous Meeting

2.1 Minutes of the LGA Executive Committee meeting held 15 October 2015

Moved Mayor Rosenberg Seconded Mayor Ferguson that the minutes, including the confidential resolutions, of the meeting held on 15 October 2015 be confirmed as an accurate record.

Carried

2.2 Resolutions and Actions from LGA Executive Committee Meeting - 15 October 2015

Moved Mayor Rosenberg Seconded Cr Whittaker that the LGA Executive Committee notes progress with resolutions resulting from previous meetings.

Carried




2.3 Business Arising from the Minutes

Nil.

3 Invited Guest Speakers

Nil.

4 Confidential Items

4.1 LGA CEO Key Performance Indicators

Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee: 1. resolves to consider Agenda Item 4.1 - LGA CEO Key Performance Indicators

in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.1 is information that could unreasonably disclose the personal affairs of a person, living or dead; and

2. orders all observers at the meeting, with the exception of LGA CEO Matt Pinnegar and Executive Assistant Danielle Bailey be excluded from attendance at the meeting for Agenda Item 4.1 - LGA CEO Key Performance Indicators.

Carried Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.1 - LGA CEO Key Performance Indicators in confidence resolves to retain the report and resolution in confidence indefinitely in relation to this matter because it contains information that could unreasonably disclose the personal affairs of a person, living or dead

Carried

4.2 Establishment of an LGA Audit Committee

Moved Mayor Rosenberg Seconded Mayor Ferguson that the LGA Executive Committee:

1. resolves to consider Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.2 is information that could unreasonably disclose the personal affairs of a person, living or dead; and

2. orders all observers at the meeting, with the exception of LGA CEO, Matt Pinnegar; Executive Director – Corporate & Member Services, Kathy Jarret; Director Planning & Development, Lisa Teburea; and Executive Assistant, Danielle Bailey, be excluded from attendance at the meeting for Agenda Item 4.2 – Establishment of an LGA Audit Committee.

Carried




Moved Cr Whittaker Seconded Mayor Ferguson that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence resolves to:

1. retain the report and resolution in confidence until the Audit Committee is announced because it contains information that could unreasonably disclose the personal affairs of a person, living or dead; and

2. retain the attachment indefinitely. Carried

4.3 LGA Schemes – Market Testing Project Plan

This item was withdrawn pending further work. Executive Director Corporate & Member Services, Kathy Jarrett, will circulate information to the Executive Committee out of session and present a report to the LGA Board in January 2016.

5 ITEMS for DISCUSSION

5.1 Strategic Plan Process

LGA CEO, Matt Pinnegar provided a verbal update. The LGA Executive Committee provided feedback that they approve of the direction of the Key Initiatives. Moved Mayor Rosenberg Seconded Mayor Hunt that the LGA Executive Committee:

1. notes the report; 2. receives a verbal update; and 3. provides feedback on the draft LGA Strategic Plan Key Initiatives and

Strategies. Carried

5.2 Local Government Research and Development Scheme

Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee:

1. notes the report; 2. approves the publication of the Local Government Research &

Development Scheme 2016 Annual Business Plan; 3. requests that the LGA Secretariat emails Board Members seeking

nominations for the Local Government Research & Development Scheme Advisory Committee;

4. approves funding for a three-year project, for annual revision of the Model Financial Statements of $26,300 in 2015-16 (subject to a 3% increase in each of the two following years); and

5. approves funding of $150,000 for Local Government awareness raising in 2015-16 and the allocation of unspent funds (approx. $25,000) from the 2014-15 awareness project in accordance with the long-term plan adopted by the Board in March 2014.

Carried




5.3 Rate Capping Update

LGA CEO provided a verbal update. Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee:

1. notes the report; 2. reconfirms its rejection of the rate capping policy of the State Opposition;

and 3. requests the LGA President and CEO seek to meet with Mr Steven

Marshall MP regarding the Liberal Party rate capping policy. Carried

5.4 LGA Submission on the Local Government Elections Discussion Paper

Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee defers this matter to the January 2016 LGA Board meeting.

Carried

5.5 LGA Submission to Parliamentary Inquiry in to Waste Management

Moved Cr Whittaker Seconded Mayor Hunt that the LGA Executive Committee: 1. notes the report; and 2. endorses the attached submission to the parliamentary inquiry in to the

waste management industry in South Australia. Carried

5.6 Audit Management Letter

Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee notes the report.

Carried

6 NOMINATIONS TO OUTSIDE BODIES

6.1 Industrial Relations Consultative Council

Cr Whittaker declared an interest and left the room. Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee forward a panel consisting of:

Cr Jill Whittaker (Campbelltown);

Cr Graham Nitschke (West Torrens);

Mayor Kris Hanna (Marion); and

Mr Phil Harrison (Playford) to the Minister for Industrial Relations for the appointment of one representative to the Industrial Relations Consultative Council, for a three year term commencing in January 2016.

Carried Cr Whittaker returned to the room.

7 LATE ITEMS

Nil.




8 ANY OTHER BUSINESS

Nil.

9 NEXT MEETING

The next meeting of the LGA Executive Committee will be held on Thursday 11 February 2016 at 12noon in the Local Government Association Boardrooms, 148 Frome Street, Adelaide.

10 CLOSE

The President wished members a Merry Christmas and Happy New Year.

The meeting was declared closed at 1:39pm.



2.2 Resolutions and Actions from LGA Executive

Committee Meeting - 17 December 2015

Minutes of Previous Meeting



(Contact – Jacqui Kelleher, Manager Corporate Services)










ECM: 634202

Recommendation

That the LGA Executive Committee notes progress with resolutions resulting from

previous meetings.

Discussion

This report provides information about the progress of resolutions from previous meetings of

the LGA Executive Committee.

Resolutions from the Previous Meeting of the LGA Executive Committee – 17 December 2015

4.1 LGA CEO Key Performance Indicators

Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee:

1. resolves to consider Agenda Item 4.1 - LGA CEO Key Performance Indicators in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.1 is information that could unreasonably disclose the personal affairs of a person, living or dead; and

2. orders all observers at the meeting, with the exception of LGA CEO Matt Pinnegar and Executive Assistant Danielle Bailey be excluded from attendance at the meeting for Agenda Item 4.1 - LGA CEO Key Performance Indicators.

Refer to Confidential Agenda.



Carried

Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.1 - LGA CEO Key Performance Indicators in confidence resolves to retain the report and resolution in confidence indefinitely in relation to this matter because it contains information that could unreasonably disclose the personal affairs of a person, living or dead.

Carried

4.2 Establishment of an LGA Audit Committee


1. resolves to consider Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.2 is information that could unreasonably disclose the personal affairs of a person, living or dead; and

2. orders all observers at the meeting, with the exception of LGA CEO, Matt Pinnegar; Executive Director – Corporate & Member Services, Kathy Jarret; Director Planning & Development, Lisa Teburea; and Executive Assistant, Danielle Bailey, be excluded from attendance at the meeting for Agenda Item 4.2 – Establishment of an LGA Audit Committee.

Carried

Moved Cr Whittaker Seconded Mayor Ferguson that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence resolves to:

1. retain the report and resolution in confidence until the Audit Committee is announced because it contains information that could unreasonably disclose the personal affairs of a person, living or dead; and

2. retain the attachment indefinitely.

Carried

Completed.

The Audit Committee has been established, with Independent members and a Board representative appointed. Induction and work program now being developed.

5.1 Strategic Plan Process

Moved Mayor Rosenberg Seconded Mayor Hunt that the LGA Executive Committee:

1. notes the report; 2. receives a verbal update; and 3. provides feedback on the draft LGA Strategic Plan Key Initiatives

and Strategies.

Carried

Completed.

5.2 Local Government Research and Development Scheme

Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee:

1. notes the report;

2. approves the publication of the Local Government Research & Development Scheme 2016 Annual Business Plan;

3. requests that the LGA Secretariat emails Board Members seeking nominations for the Local Government Research & Development Scheme Advisory Committee;

The Annual Business Plan has been published.

Board members were asked on 22 December to consider nominating for the R&D Advisory Committee. Nominations were to be provided to the Board meeting on 28 January.



4. approves funding for a three-year project, for annual revision of the Model Financial Statements of $26,300 in 2015-16 (subject to a 3% increase in each of the two following years); and

5. approves funding of $150,000 for Local Government awareness raising in 2015-16 and the allocation of unspent funds (approx. $25,000) from the 2014-15 awareness project in accordance with the long-term plan adopted by the Board in March 2014.

Carried

The two projects approved have been set up and commenced operation.

Completed. No further action required.

5.3 Rate Capping Update

Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee:

1. notes the report;

2. reconfirms its rejection of the rate capping policy of the State Opposition; and

3. requests the LGA President and CEO seek to meet with Mr Steven Marshall MP regarding the Liberal Party rate capping policy.

Carried

Completed. Meeting was held with Mr Steven Griffiths on 23 December. Meeting has now been sought with Mr Steven Marshall.

5.4 LGA Submission on the Local Government Elections Discussion Paper

Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee defers this matter to the January 2016 LGA Board meeting.

Carried

Completed.

A report was provided to the January 2016 LGA Board meeting.

5.5 LGA Submission to Parliamentary Inquiry in to Waste Management

Moved Cr Whittaker Seconded Mayor Hunt that the LGA Executive Committee:

1. notes the report; and 2. endorses the attached submission to the parliamentary inquiry in to

the waste management industry in South Australia.

Carried

Complete.

5.6 Audit Management Letter

Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee notes the report.

Carried

No further action required.

6.1 Industrial Relations Consultative Council

Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee forward a panel consisting of:

Cr Jill Whittaker (Campbelltown);

Cr Graham Nitschke (West Torrens);

Mayor Kris Hanna (Marion); and

Mr Phil Harrison (Playford)

to the Minister for Industrial Relations for the appointment of one representative to the Industrial Relations Consultative Council, for a three year term commencing in January 2016.

Carried

Letters have been sent to all councils that submitted nominees advising of the outcome of the LGA Executive Committee.

A letter has also been sent to the Minister for Industrial Relations with information about the panel of nominees. An appointment is yet to be made by the Minister.



Resolutions from the Previous Meeting of the LGA Executive Committee – 15 October 2015

5.3 LGA Member Subscriptions Formula Review


1. notes the report; and 2. endorses the LGA membership subscriptions formula review plan.

Carried

An updated report was provided at the 28 January LGA Board Meeting.

7.1 LGA Procurement Update

Moved Mayor Rosenberg Seconded Cr Whittaker that the LGA Executive Committee:

1. notes that Mayor of Prospect and Immediate Past President David O’Loughlin is the sole director of LGA Procurement; and

2. notes that the LGA Secretariat is providing administrative support to LGA Procurement while an ongoing internal review of LGAP’s charter, direction and operations is conducted.

Carried

No further action required.

8.1 LGA CEO Annual Performance Appraisal Process

Moved Mayor Rosenberg Seconded Cr Whittaker that the LGA Executive Committee advises the LGA Board that the LGA CEO will be assessed against his proposed 90 day plan. Further, that the LGA Executive Committee will give consideration to ongoing KPIs.

Carried

KPIs have been drafted.

Feedback is now being sought.

Resolutions from the Previous Meeting of the LGA Executive Committee – 18 June 2015

5.9 LGA Marketing Review Update

Moved Mayor Rosenberg Seconded Mayor Hunt that the LGA Executive Committee endorses the LGA Secretariat working with the consultant to develop a strategy to respond to the survey results from the LGA Marketing Review and present a report to the LGA Board for consideration.

Carried

The LGA Executive Team is meeting with leaders in marketing & communications in Councils during the first week of February. The information gained will be included the LGA Communications Strategy that will be developed and presented in a report to be provided to the March LGA Board.



2.3 Business Arising From the Minutes

3 Invited Guest Speakers

Nil.



4 Confidential Items

Guideline for Management of Confidential Items for LGA Meetings

The factors that could give rise to a need for confidence are where an item contains:

1. Information that could unreasonably disclose the personal affairs of a person, living or dead; 2. Information that could reasonably be expected to confer a commercial advantage on a person

with whom the LGA is conducting (or proposing to conduct) business, or to prejudice the position of the LGA (and would, on balance, be contrary to the public interest);

3. Information that would disclose a trade secret; 4. Confidential commercial information which could reasonably be expected to prejudice the

commercial position of the person who provided the information or confer a commercial advantage on a third party and which would, on balance, be contrary to the public interest;

5. Matters affecting the security of the LGA employees, Members, Council employees, or Council property, or the safety of any person;

6. Information that could reasonably be expected to prejudice the maintenance of law, including by affecting (or potentially affecting) the prevention, detection or investigation of a criminal offence, or the right to a fair trial;

7. Matters that must be considered in confidence in order to ensure that the LGA does not breach any law order or direction of a court or tribunal constituted by law, any duty of confidence, or any other legal obligation or duty;

8. Legal advice; 9. Information relating to actual litigation, or litigation that the LGA believes on reasonable

grounds will take place, involving the LGA or a Member or employee of the LGA or a Council; 10. Information that would divulge information provided on a confidential basis by or to a Minister

of the Crown, or another public authority or official and which would, on balance, be contrary to the public interest;

11. Tenders for the supply of goods, the provision of services or the carrying out of works; 12. Information relating to proposed new legislation or amendments to existing legislation before

the proposals are released publicly; and 13. Information, the release of which could prejudice the LGA’s strategic or negotiation position.

* as adopted by the LGA Board at its meeting on 30 January 2014.



4.1 CEO Key Performance Indicators (Grounds for

entering into confidence)

Confidential Item



(Contact – Matt Pinnegar, Chief Executive Officer)

ECM: 635002

Recommendation

Resolution to move into confidence:

That the LGA Executive Committee:

1. resolves to consider Agenda Item 4.1 - CEO Key Performance Indicators in

confidence being satisfied that the information received, discussed or

considered in relation to Agenda Item 4.1 is information that it is information

that could unreasonably disclose the personal affairs of a person, living or

dead; and

2. orders all observers at the meeting, with the exception of CEO Matt Pinnegar

and Executive Assistant Danielle Bailey (minutes) be excluded from

attendance at the meeting for Agenda Item 4.1 - CEO Key Performance

Indicators.

Resolution to deal with the information discussed in confidence:

That the LGA Executive Committee moves out of confidence and having considered

Agenda Item 4.1 - CEO Key Performance Indicators in confidence resolves to retain

the report and resolution in confidence indefinitely in relation to this matter because it

is information that could unreasonably disclose the personal affairs of a person,

living or dead.

Discussion

Refer to confidential agenda. Note: the report will be distributed as a late item.



4.2 Key Projects (Grounds for Entering Into Confidence)

Confidential Item



(Contact – Kathy Jarrett, Executive Director, Corporate and

Member Services)



Strategy: 4.B. Continuously improve LGA governance mechanisms to

achieve best practice.

Annual Priority: Nil.

ECM: 635048

Recommendation

Resolution to move into confidence:


1. resolves to consider Agenda Item 4.2 - Key Projects in confidence being

satisfied that the information received, discussed or considered in relation to

Agenda Item 4.2 is information the release of which could prejudice the

LGA’s strategic or negotiation position; and

2. orders all observers at the meeting, with the exception of CEO Matt Pinnegar,

Executive Director Corporate & Member Services Kathy Jarrett, Executive

Director Public Affairs Lisa Teburea and Executive Assistant Danielle Bailey

(Minutes), be excluded from attendance at the meeting for Agenda Item 4.2 -

Key Projects.

Resolution to deal with the information discussed in confidence:

That the LGA Executive Committee moves out of confidence and having considered

Agenda Item 4.2 - Key Projects in confidence resolves to release the report and

resolution.

Discussion

Refer to confidential agenda.



5 Items for Discussion

5.1 2016 Ordinary General Meeting (OGM) Agenda Items

Report for Discussion



(Contact – Jacqui Kelleher, Manager Corporate Services)










ECM: 633449

Recommendation


1. notes the report; and

2. approves the list of agenda items and associated recommendations being

submitted for consideration at the 2016 LGA Ordinary General Meeting.

Discussion

The 2016 LGA Ordinary General Meeting (OGM) will be held on Friday 15 April at the Ridley

Centre, Adelaide Showgrounds, beginning at 10.00 am with an introduction by the President.

Rule 27.2.1 of the LGA Constitution provides that business (other than Council Notices of

Motion received) cannot be brought before the OGM unless previously considered by the

LGA Board and the Board has made a recommendation on the business. At its meeting on

28 January 2016, the Board delegated this function to the Executive Committee.

Attached is a list of the items and associated recommendations as included in the OGM

agenda (other than Council Notices of Motion received) to be distributed by 10 March 2015.

Many (if not all) of these matters have been considered previously.

In order to satisfy rule 27.2.1, it is recommended that the Executive Committee (as delegate

of the LGA Board) discussed and approves the list of agenda items and the associated

recommendations being submitted for consideration at the OGM. Further information



regarding items for inclusion on the Agenda will be presented and discussed during the

Executive Committee meeting.

SUMMARY OF OGM AGENDA REPORTS

Items for Discussion

Local Government Reform

That the Ordinary General Meeting:


2. notes the work underway in the development of key policy positions to inform

negotiations with the State Government or changes to the Local Government Act

1999.

Rate Capping



2. reaffirms the view that decisions concerning council rates are better informed, and

the impacts better understood, when made by the respective councils in consultation

with their communities;

3. rejects the State Opposition’s policy on rate capping

4. endorses the LGA President and CEO to continue to work with all Members of

Parliament to ensure rate capping is not imposed on South Australian councils.

Community Housing



2. supports the continued lobbying of the State Government to ensure councils do not

incur any loss of rateable income in rebates to Community Housing Providers

including the transfer of public housing stock.

Governance Review



2. refers the identified proposals for governance reform to the LGA Board for further

consideration

Information Reports

Progress of Resolutions from 30 October 2016 Annual General Meeting

That the report be noted.

Progress Reporting on LGA Strategic Plan 2011-2015 Key Performance Indicators




Progress Reporting on LGA Annual Priorities


NRM Update


LGA Workers Compensation Scheme


LGA Mutual Liability Scheme




5.2 Proposal to hold Board and SAROC meetings in

Coober Pedy

Report for Discussion



(Contact – Danielle Bailey, Executive Assistant)










ECM: 635004

Recommendation


1. receives a verbal update;

2. approves the LGA Secretariat continuing to make arrangements with the

District Council of Coober Pedy to hold the May 2016 SAROC and LGA Board

meetings as per the suggested schedule contained in this report;

3. provides direction as to preferred travel options; and

4. notes the proposed location for the November 2016 SAROC and LGA Board

meetings.

Discussion

At its meeting on 28 January 2016, the LGA Board resolved that it wished to continue the

practice of meeting in two regional locations and requested the LGA Secretariat to explore

appropriate locations based on last time a meeting was held in the region and interest and

capacity from councils to host such a meeting.

Since that meeting, the Acting Mayor and CEO of the District Council of Coober Pedy have

contacted the Secretariat to invite the LGA Board to meet in their council area in May.

A meeting has not been held in the outback areas.



Should the LGA Board and SAROC have their May meetings in Coober Pedy, the following

schedule is suggested:

Wednesday 18 May 2016

o Flight departs Adelaide at 9:20am, arrives Coober Pedy at 11:20am;

o Council hosted tour of various locations, including an opal mine;

o Council hosted dinner.

Thursday 19 May 2016

o 8:00am SAROC meeting (to conclude between 9:30-10am)

Option for Board members wishing to travel to Coober Pedy: flight

departs Adelaide at 9:20am and arrives in Coober Pedy at 11:20am

Option for SAROC members wishing to travel back to Adelaide: flight

departs Coober Pedy at 11:40am and arrives in Adelaide at 1:35pm

o 12:30pm LGA Board meeting (with lunch included)

o LGA hosted informal dinner

Friday 20 May 2016

o 11:40am flight departs Coober Pedy and arrives in Adelaide at 1:35pm.

Given that Coober Pedy is approximately nine hours drive from Adelaide and Port Lincoln or

a two hour flight from Adelaide and there is only one flight each way per day, the Secretariat

believes that a two night trip as set out above would be most appropriate.

A verbal report on travel and accommodation options will be provided at the meeting.

The Secretariat proposes that the November 2016 SAROC and LGA Board meetings be

hosted by Mid Murray Council.



6 Nominations to Outside Bodies

6.1 South Australian Meat Food Advisory Committee

Nominations to Outside Bodies



(Contact – Bethany Loates, Policy Officer, Infrastructure)

Key Result Area: 2. Achieving greater influence for Local Government in matters

affecting local communities.

Strategy: 2.A. Develop a partnering culture and build strong relationships

with State and Federal governments, Members of both

Parliaments, media, industry groups, and other relevant

individuals and organisations which deliver better outcomes for

communities.

Annual Priority: Nil.

ECM: 635079 Attachments: 635074

Recommendation

That the LGA Executive Committee forward a panel (at least one man and one woman)

of at least two nominees to Biosecurity SA for the appointment of one Member and

one Deputy member to the South Australian meat Food Safety Advisory Committee.

Discussion

The South Australian Meat Food Safety Advisory Committee is established pursuant to the

Primary Produce (Food Safety Schemes) (Meat Food Safety Advisory Committee)

Regulations 2005. The role of the Advisory Committee is to provide advice to the Minister

on the focus and direction for meat safety and related issues.

Appointments to the Advisory Committee are for a period of 3 years, commencing 1 April

2016 to 31 March 2019. The LGA has participation in the committee and LGA nominees

must be authorised officers appointed to a Council under the Food Act 2001.

The Advisory Committee normally meets from 9.30am – 12.30pm, 3 times per year at a

metropolitan venue. Sitting fees of $206 per four hour session are payable. Members living

outside the metropolitan planning area of Adelaide (ie rural and country areas) may also

claim for accommodation, meals and mileage at public sector rates to attend meetings.

The LGA nominee is currently Ms Susan Bourne, of the City of West Torrens. Ms Bourne’s

term expires on 31 March 2016.



Nominations to the committee were sought via LGA circular 47.10. Nominations closed on

Friday 15 January 2016 however none were received.

The LGA secretariat has subsequently made direct enquires with the SA branch of

Environmental Health Australia (EHA) to inquire if any local government members are

interested in nominating. EHA is the environmental health professional organisation which

advocates environmental health issues and represents the professional interests of all

environmental health practitioners.

It is understood there is some interest from members in submitting nominations to the LGA

and nominations close 5pm 5 February 2016.

Due to the agenda closure time frames details of nominations received will not be available

to be included in this report. Relevant details will subsequently be provided under separate

cover and prior to the 11 February 2016 LGA Executive Committee meeting.

Attachment:



Nominations to Outside Bodies

PART A

Name of Body South Australian Food Safety Advisory Committee

Legal Status of Body Committee

Summary Statement

The SA Meat Food Advisory Committee advises the Minister on

the focus and direction for meat safety and related issues.

SELECTION CRITERIA FOR MEMBERSHIP ON OUTSIDE BODIES

The following selection criteria must be addressed when completing Part B

Qualifications

Required

(formal qualifications

relevant to the

appointment)

Nominees must be an authorised officer appointed to Council

under the Food Act 2001

Industry Experience Experience in meat inspection and/or the meat industry would be

advantageous.

Board / Committee

Experience

Experience in the operation of boards or committees would be

advantageous.

Key Expertise

(other relevant experience

i.e. those requirements

established for a

Board/Committee under an

Act)

Tertiary qualifications relevant to public health or food safety would be advantageous

Sound knowledge of issues pertaining to food safety and meat hygiene

Understanding of meat hygiene legislative frameworks

LIABILITY AND INDEMNITY COVER

The LGA requires that representatives on outside bodies be appropriately insured

throughout the period of their appointment and seeks to collect details

of the insurances provided by that organisation (on an annual basis)

Insurance information (Certificates of Currencies or equivalent)

supplied by the Outside Body

Yes

Insurance Policies are Valid & Current Yes



7 Late Items

8 Any Other Business

9 Next Meeting

Next regular meeting is scheduled for Thursday 21 April 2016 at 12noon to be held at Local

Government House, 148 Frome Street, Adelaide.

10 Close




Documents

Notice of Meeting - lga.sa.gov.au · Notice of Meeting Notice is hereby given that a meeting of the LGA Executive Committee will be held on Thursday 11 February 2016 at 12.00noon