Notice of Meeting jan2018.docx 146 1 TLB‐235551‐97‐226‐V1 Greenlea Air Quality Management Plan 147 2 TLB‐235551‐97‐226‐V1 Table of Contents 1.1 1.2 Emissions to 1.3

Notice of Meeting: I hereby give notice that an ordinary Meeting of the Council will be held on: Date: Thursday 22 February 2018 Time: 10.30am Meeting Room: Council Chamber Venue: Waikato Regional Council, 401 Grey Street, Hamilton East

VRJ Payne Chief Executive Officer

Council Agenda

Chairman Cr AD Livingston Deputy Chair Cr TS Mahuta Members Cr JMH Hayman Cr J Hennebry Cr K Hodge Cr ST Husband Cr ST Kneebone Cr FC Lichtwark Cr MD Minogue Cr BT Quayle Cr RM Rimmington Cr RM Simcock Cr GWH Vercoe Cr KA White Quorum Half of the members (including vacancies)

Jennie Cox

Democracy Advisor

15 February 2018

Telephone: 0800 800 401 [email protected]

Website: www.waikatoregion.govt.nz

1

Item Table of Contents Page

1 Apologies

2 Confirmation of Agenda

3 Disclosures of Interest

4 Leave of Absence

5 Resolutions to Exclude the Public

Recommended that the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of

each matter to be

considered

Reason for passing this

resolution in relation to each

matter

Ground(s) under section 48(1) for

the passing of this resolution

6.1 Minutes – CE

Employment and

Remuneration

Committee – 12

December 2017

Good reason to withhold exists

under Section 7.

That the public conduct of the

relevant part of the proceedings

of the meeting would be likely to

result in the disclosure of

information for which good

reason for withholding exists.

Section 48(1)(a)

6.2 Minutes – CE

Employment and

Remuneration

Committee – 13

February 2018


under Section 7.







Section 48(1)(a)

2

6.3 Process and

Timeline for the

appointment of a

Chief Executive (CE)

as required by

expiry of the

current CE’s term of

employment on 18

November 2018.


under Section 7.







Section 48(1)(a)

6.4 Appointment of

independent

human resource

consultant to

facilitate and lead

the review of the

Chief Executive’s

employment


under Section 7.







Section 48(1)(a)

This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information

and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act,

which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in

public are as follows:

Item No Interest

6.1, 6.2, 6.3, 6.4 Protect the privacy of natural persons, including that of deceased natural

persons (Section 7(2)(a))

THAT Paul Loof be permitted to remain at this meeting (by telephone), after the public has been

excluded, because of their knowledge of 6.1 CEERC Minutes of 12 December, 6.2 CEERC Minutes of

13 February and, 6.3 – “Process and Timeline for the appointment of a Chief Executive (CE) as

required by expiry of the current CE’s term of employment on 18 November 2018.” This knowledge,

which will be of assistance in relation to the matter to be discussed, is relevant to that matter

because he is the appointed independent human resource consultant.

6.1 Minutes – CE Employment and Remuneration Committee – 12

December 2017 Docs#NFP11563241

Separately circulated

6.2 Minutes – CE Employment and Remuneration Committee – 13 February 2018 Docs#NFP11818683


6.3 Process and Timeline for the appointment of a Chief Executive (CE) as required by expiry of the current CE’s term of employment on 18 November 2018. Docs#NFP11779729


3

6.4 Appointment of independent human resource consultant to facilitate and lead the review of the Chief Executive’s employment Docs#NFP11828530


Return to Open meeting

Confirmation of Minutes

7.1 Council Minutes – 14 December 2017 Open Section Docs# 11562225


Committees Reporting to Council

8.1 Finance Committee – 8 December 2017 Docs#11477316

8‐13

8.2 CE Employment and Remuneration Committee – 12 December 2017 Open Section Docs#11561193

14‐17

8.3 CE Employment and Remuneration Committee – 13 February 2018 Open Section Doc # 11820289

18‐20

8.4 Lake Taupo Protection Project Joint Committee – 15 December 2017 Open Section Docs# 11566523

21‐26

8.5 Strategy and Policy Committee – 13 February 2018 Docs#11847325


8.6 External Committee reports Verbal reports in respect of external Committees/Forums that have Waikato Regional Council elected member representation.

Hearing Committee Reports in terms of the Resource Management Act 1991.

9.1 Greenlea Premier Meats

Report in the matter of an application for resource consent made pursuant to section 88 of the Act:

to the Matamata‐Piako District Council referenced as 102.2015.10950

to the Waikato Regional Council referenced as AUTH135190.01.01

27‐200

4

Ordinary Business

10.1 Health and Safety Council Report – December 2017 and January 2018 Docs#11706008

Report on the monthly health and safety council dashboard and any other topics regarding health and safety of relevance to council.

201‐207

10.2 Appointment process for catchment committee and drainage advisory committee appointees Docs#11730613

Report to outline the process, including timelines, for the appointment of community appointees to the catchment committees and the land drainage advisory committees. In addition, this report proposes to introduce a quorum for the catchment committee meetings.

208‐216

10.3 Local Government Excellence Programme Assessment Improvement Plan Docs#11720796

Report to provide council with an update on the improvement plan in response to council’s assessment as a foundation member of the Local Government Excellence Programme.

217‐223

10.4 Information gathering and research charges Docs#11788746

Following the decision at the council meeting of 30th January – 2nd February 2018 with respect to the allocation of science and information costs that should be met by resource consent holders, this report presents the impact of these changes on the actual charges to be set for the 2018/19 financial year.


10.5 Waikato Regional Theatre proposal – update from territorial authorities Docs#11816733

Report to provide council with an update on the feedback received from territorial authorities on the Waikato Regional Theatre proposal.


10.6 Adoption of 2018–2028 Long Term Plan supporting documents and approval of Consultation Document for audit Docs#11819957,

Report in accordance with section 93G Local Government Act 2002 (LGA), the council is required to prepare and adopt the information that: • is relied on by the content of the consultation document • is necessary to enable the Auditor‐General appointed auditor Audit New Zealand to give its opinion on the consultation document • provides the basis for the preparation of the LTP.

224‐231

5

10.7 Presentation of the Water Science Prize

Presentation to this year’s recipients of the Water Science Prize.

10.8 Report of Routine Documents Executed Under Seal Recommended that the following routine document executed under the Common Seal for the period 7 December 2017 to 15 February 2018 to be reported for information:

Environmental Programme Agreement number 15390 dated 20 March 2015. Title Reference SA712/122 & SA29A/66 between Wairenga Holdings Limited (Registered Proprietor), and Waikato Regional Council (Encumbrancee) (WRC1926)

Drainage easement over subdivision at 16 Wells Place Cambridge. Owner is Marie Rechner. Document signed under seal is the Authority and Instruction form. (WRC1927)

Environmental Programme Agreement number 22617‐2 dated 31st August 2016 and 22617‐3 dated 14 September 2017. Title Reference(s) SA68B/858, SA68C/158, SA68C/157, SA68C/159 & SA208/160 between Registered Proprietor: Ingleby New Zealand LP and Waikato Regional Council (Encumbrancee). (WRC1928)

9. Resolutions to Exclude the Public

9.1 Recommended that the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of

each matter to be

considered



matter



11.1 Council Minutes 14

December 2017


under Section 7.







Section 48(1)(a)

11.2 Lake Taupo

Protection Project

Joint Committee 15

December 2017


under Section 7.







Section 48(1)(a)

6





Item No Interest

11.1 Maintenance of the law, including the prevention, investigation and detection

of offences, and the right to a fair trial (Section 6(a))

11.1, 11.2 Protect the privacy of natural persons, including that of deceased natural

persons (Section 7(2)(a))

11.1, 11.2 Protect information where the making available of the information

(ii) would be likely unreasonably to prejudice the commercial position of

the person who supplied or who is the subject of the information

(Section 7(2)(b))

11.1 Protect information which is subject to an obligation of confidence or which any

person has been or could be compelled to provide under the authority of any

enactment, where the making available of the information ‐

(i) would be likely to prejudice the supply of similar information, or

information from the same source, and it is in the public interest that such

information should continue to be supplied; or

(ii) would be likely otherwise to damage the public interest (Section

7(2)(c))

11.1 Avoid prejudice to measures that prevent or mitigate material loss to members

of the public (Section 7(2)(e))

11.1 Maintain legal professional privilege (Section 7(2)(g))

11.1 Enable any local authority holding the information to carry out, without

prejudice or disadvantage, commercial activities (Section 7(2)(h))

11.1, 11.2 Enable any local authority holding the information to carry on, without

prejudice or disadvantage, negotiations (including commercial and industrial

negotiations) (Section 7(2)(i))

Public Excluded Section

11.1 Minutes – Council Meeting – 14 December 2018 Docs#11564187


11.2 Minutes ‐ Lake Taupo Protection Project Joint Committee – 15 December 2017 Docs#11566826

232‐234

Doc # 11828635

7

Doc # 11477316

Finance Committee OPEN MINUTES

Minutes of a meeting of the Finance Committee held in Council Chamber, 401 Grey Street, Hamilton East on 8 December 2017 at 10.00am. Chairperson Cr J Hennebry Deputy Chairperson Cr H Vercoe Present Cr D Minogue Cr S Kneebone Cr B Quayle Ex‐officio Cr A Livingston In Attendance Cr F Lichtwark Staff C Crickett – Director Integrated Catchment Management J van Rossem – Project Manager Biodiversity D Thurlow – Democracy Advisor

8

Minutes of Finance Committee – 8 December 2017 2

Doc # 11477316 Page 2

Apologies (Agenda Item 1)

There were no apologies. Confirmation of Agenda

(Agenda Item 2)

Cr Minogue moved/Cr Vercoe seconded

FC17/85 RESOLVED

THAT the agenda of the Finance Committee of 8 December 2017 be confirmed as the business for the meeting.

The motion was put and carried (FC17/85)

Disclosures of Interest (Agenda Item 3)

There were no disclosures of interest.

SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL)

Maungatautari Ecological Island Trust – Briefing on Proposed Elements of a Natural Heritage Fund Application (Agenda Item 4) (Doc # 11463641)

Project Manager, Biodiversity and Funding (J van Rossem) and Team Leader Natural Heritage (A Saunders) outlined the Maungatautari Ecological Island Trust’s intentions for a Natural Heritage Fund application it is preparing and sought feedback from the Committee concerning its expectations. Melissa Sinton, Maungatautari Ecological Island Trust Acting General Manager spoke to the funding application that it intends to put forward noting that it will be on the same basis as previous years. The funding sought will support on going pest monitoring, maintenance of the fence and effective response to pest incursions within the fence. During questions, answers and related discussion Committee members raised or noted the following matters: ‐ It was proposed that there be a reduced level of reporting required by the

Maungatautari Ecological Island Trust from quarterly to annually. Further to that, it was suggested that reporting be rationalised to ensure it is fit for purpose with the respective funders to avoid duplication. A member was happy with a reduced amount of reporting, however felt that it was important to see quarterly reporting on the cash flow.

‐ The Committee thanked the Trust for its work and all of its voluntary efforts. ‐ Given the Council are fully aware of the work being undertaken by the Trust and

the Trust’s record of accomplishment, and to save any undue work for the Trust, a question was raised around what further detail the Trust needs to supply in order to give Council sufficient information to allow Council to make a considered decision. Staff advised that given that the Trust are seeking funding similar to what is existing ($300,000) and based on the fact that this request is

9


Doc # 11477316 Page 3

significantly higher than other requests, it was felt that it would be beneficial to seek feedback about what Council would like to see in the application from the Committee prior to submitting a formal application.

‐ It was noted that the funding criteria for the Natural Heritage Fund had been adjusted by Council to anticipate multi‐year funding applications such as Maungatautari Ecological Island Trust.

‐ An amount of approximately $750,000 is collected from the general rate annually for the Natural Heritage Fund; the funds that are not spent within the financial year are moved into the reserve account.

‐ The Committee requested that staff provide details on the levels of funding provided by other regional councils for projects like Maungatautari Ecological Island Trust for protection and preserving biodiversity.

‐ Staff advised that the Maungatautari Ecological Island Trust has been identified as the key site to receive kakapo.

Cr Kneebone moved/Cr Minogue seconded

FC17/86 RESOLVED

THAT the report ‘Maungatautari Ecological Island Trust – Briefing on proposed elements of a Natural Heritage Fund Application’ (Doc # 11463641 dated 27 November 2017) be received.

The motion was put and carried (FC17/86) Natural Heritage Fund Proposals – Mahakirau Forest Estate, Tongariro Natural History Society and Waikato Raupatu River Trust/Nikau Whanau Trust (Agenda Item 5) (Doc # 11289694)

Project Manager, Biodiversity and Funding (J van Rossem) presented three proposals for Natural Heritage Fund grants for consideration and decision by the Finance Committee. Cr Hennebry moved/Cr Kneebone seconded

FC17/87 RESOLVED

That the report “Natural Heritage Fund Proposals – Mahakirau Forest Estate, Tongariro Natural History Society and Waikato Raupatu River Trust/Nikau Whanau Trust” (Doc #11289694 dated 21 November 2017) be received.

The motion was put and carried (FC17/87) Waikato Raupatu River Trust/Nikau Whanau Trust Gerry Kessels (Kessels Ecology) and Tawera Nikau (Nikau Whanau Trust) spoke to the request from the Waikato Raupatu River Trust/Nikau Whanau Trust for a Natural Heritage Fund grant of $84,000 as a contribution to the purchase of 13.06ha of the Matahuru Wetland. Two valuation reports for the land at 105 Waikare Road, Waerenga have been supplied with the application ‐ for the large wetland block (11.7 hectares) and a smaller pasture block (1.36 hectares) respectively. The large wetland block is valued at $120,000 and the smaller block is valued at $48,000, totalling $168,000. Two primary funding schemes have been identified as options for the purchase of the land. These are the Waikato Regional Council Natural Heritage Fund

10


Doc # 11477316 Page 4

and the Department of Conservation Nature Heritage Fund. In an effort to promote the collaborative nature of the Matahuru Wetland restoration, the applicant is seeking funding from both organisations to encourage the project to be a joint venture between DOC, WRC, Waikato‐ Tainui and the Matahuru‐Papakainga Marae. Hence, this application is for $84,000, which is half of the total purchase price (excluding GST) for both blocks. During questions, answers and related discussion Committee members raised or noted the following matters: ‐ It was noted that there is the potential to create habitat which has been lost in

the past. ‐ In relation to the challenges that koi carp present with respect to sediment

around the riparian margins, Waikato Raupatu River Trust/Nikau Whanau Trust advised that they are applying for a harvesting licence to mitigate these pest fish and are looking at opportunities in the market for koi carp fertiliser. Notwithstanding this, staff advised that Council is in the process of developing a Pest Fish Management Plan. Further to that, the Waikato River Authority have acknowledged that the clean up of the Waikato River cannot be achieved without the issue of koi carp being addressed.

‐ In respect to the valuation of the land in question, the speakers advised that this valuation was carried out independently.

‐ The Committee thanked the speakers and commended the Waikato Raupatu River Trust/Nikau Whanau Trust for their great work.

‐ The Committee supported the request from the Waikato Raupatu River Trust/Nikau Whanau Trust for a Natural Heritage Fund grant of $84,000 as a contribution to the purchase of 13.06ha of the Matahuru Wetland.

Cr Kneebone moved/Cr Quayle seconded

FC17/88 RESOLVED

That the Finance Committee approve a Natural Heritage Fund grant of $84,000 to Waikato Raupatu River Trust/Nikau Whanau Trust as a contribution to the purchase of 13.06ha of the Matahuru Wetland, subject to preparation of a funding deed approved by Legal Services.

The motion was put and carried (FC17/88) Tongariro Natural History Society Nick Singers and Kiri Te Whano from the Tongariro Natural History Society spoke to their application for a Natural Heritage Fund grant of $126,750 over three years to Project Tongariro. This funding application is for 67.9% of the total cost of the project, to help fund contractor costs for weed control, fencing supplies, project management and plant propagation costs. The shortfall of $60,000 in funding is the subject of a pending funding application to the DOC Community Fund. The Department of Corrections and Rongomai Marae are also providing considerable in‐kind labour to the project. Upon completion, this project will result in indigenous vegetation dominating this area and improving the connectivity between the Kaimanawa Forest Park and the Te Matapuna wetland. The grant to be paid in four instalments (Year 1: $41,500; Year 2: $41,250; Year 3: $44,000). Each instalment will be conditional upon satisfactory evaluation of annual progress reports by staff. During questions, answers and related discussion Committee members raised or noted the following matters:

11


Doc # 11477316 Page 5

‐ The applicant advised that they have applied to the Department of Conservation for the shortfall of $60,000 for which they will hear if they were successful or not in December 2017.

‐ The Committee were in support of the work a Natural Heritage Fund grant of $126,750 over three years to Project Tongariro, the grant to be paid in four instalments (Year 1: $41,500; Year 2: $41,250; Year 3: $44,000).

Cr Kneebone moved/Cr Minogue seconded

FC17/89 RESOLVED

That the Finance Committee approve a Natural Heritage Fund grant of $126,750 over three years to Project Tongariro, subject to the following conditions:

a) the preparation of a funding deed approved by Legal Services; and b) the grant to be paid in four instalments (Year 1: $41,500; Year 2: $41,250;

Year 3: $44,000). Each instalment will be conditional upon satisfactory evaluation of annual progress reports by staff.

The motion was put and carried (FC17/89) Mahakirau Forest Estate Inc. Jude and Tim Hooson from the Mahakirau Forest Estate spoke to their application for a Natural Heritage Fund grant of $154,990 to Mahakirau Forest Estate Society Incorporated for a predator control programme within the 600 hectare Mahakirau Forest Estate. There are two parts to this project. The first part is a result of the collaboration between Mahakirau Forest Estate and the Department of Conservation around achieving sustained, near zero predator levels with the forest estate so that it becomes translocation‐ready by 2021. The second part is to build community understanding of how to amplify the effects of a community led conservation project to achieve an integrated catchment impact at landscape‐scale from the Mahakirau headwaters to Whitianga Harbour. This also includes the wider objective of using the Mahakirau project as a blueprint for other similar initiatives and to facilitate the linking of neighbouring Coromandel conservation groups.

This funding application relates to the predator control (first part) of the project. MFESI has been undertaking, and steadily upscaling predator control since 2001. The programme is well recognised for its high degree of professionalism and whilst substantially self‐funded by the community, multi‐agency partnerships have been formed with funding support from WRC (through the Small Scale Community Initiatives Fund), DOC (through the former Biodiversity Condition Fund), Kiwis for Kiwi and QEII. During 2017, MFESI has collaborated with DOC and WRC on the extended Papakai Ecological Area 1080 operational programme. Their intention is to build and upscale their existing trap and bait station infrastructure within the estate over the next four years to ensure strong defensive buffer zones against re‐infestation rates and a concentration of effort against predators where endangered species have been recorded. The grant to be paid in four instalments (Year 1: $49,550; Year 2: $34,090; Year 3: $35,150; Year 4: $36,200). Each instalment will be conditional upon satisfactory evaluation of annual progress reports by staff.

Councillor Livingston left the meeting at 11.54am.

12


Doc # 11477316 Page 6

During questions, answers and related discussion Committee members raised or noted the following matters: ‐ Council is very appreciative of the work carried out by the group. ‐ In regard to Predator Free 2050, a member questioned the role that the

Mahakirau Forest Estate Society sees itself playing. In response, the applicants advised that Predator Free 2050 is about uniting individual efforts in to a bigger collaborative effort. Predator Free 2050 has made the group think about other funding opportunities and other partners to support a predator free Hauraki Coromandel. This project has been a pilot for scaling up, growing and expanding projects in a collaborative manner.

‐ A number of questions were raised with the applicants on behalf of a Councillor who was unable to attend the meeting. Questions raised were around the pest control techniques and monitoring. The applicants indicated that they were happy to speak with the Councillor following the meeting.

‐ The Committee supported the Natural Heritage Fund grant of $154,990 to Mahakirau Forest Estate Society Incorporated for a predator control programme within the 600 hectare Mahakirau Forest Estate to be paid in four instalments (Year 1: $49,550; Year 2: $34,090; Year 3: $35,150; Year 4: $36,200).

Cr Minogue moved/Cr Kneebone seconded

FC17/90 RESOLVED

That the Finance Committee approve a Natural Heritage Fund grant of $154,990 to Mahakirau Forest Estate Society Incorporated for a predator control programme within the 600 hectare Mahakirau Forest Estate, subject to the following conditions:

a) the preparation of a funding deed approved by Legal Services; and b) the grant to be paid in four instalments (Year 1: $49,550; Year 2: $34,090;

Year 3: $35,150; Year 4: $36,200). Each instalment will be conditional upon satisfactory evaluation of annual progress reports by staff.

The motion was put and carried (FC17/90) Meeting closed at 12.06pm Doc# 11477316

13

Doc # 11561193

CE Employment and Remuneration Committee OPEN MINUTES

Minutes of a meeting of the CE Employment and Remuneration Committee held in Council Chamber, 401 Grey Street, Hamilton East on 12 December 2017 at 10.04am. Chairperson Cr A Livingston Present Cr J Hennebry Cr B Simcock Cr H Vercoe In Attendance P Loof – Loof Consulting Limited V Payne – Chief Executive Cr F Lichtwark Staff D Thurlow – Democracy Advisor

14

Minutes of CE Employment & Remuneration Committee meeting – 12 December 2017 2

Doc # 11561193 Page 2


The apology received from Councillor Mahuta was accepted.

Confirmation of Agenda (Agenda Item 2)

Cr Livingston moved/Cr Hennebry seconded

CEER17/39 RESOLVED THAT the agenda of the CE Employment & Remuneration Committee of 12 December 2017, with the additional item CE Development, be confirmed as the business for the meeting.

The motion was put and carried (CEER17/39) Disclosures of Interest (Agenda Item 3)

There were no disclosures of interest noted.

SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Resolution to Exclude the Public (Agenda Item 4)

Cr Livingston moved/Cr Vercoe seconded

CEER17/40 RESOLVED

That the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of

each matter to be

considered



matter



5 Realising Our

Potential

Presentation


under Section 7.







Section 48(1)(a)

15


Doc # 11561193 Page 3

6 People Strategy

Update


under Section 7.







Section 48(1)(a)

7 Non‐

Remuneration

Attraction,

Retention and

Motivation

Initiatives


under Section 7.







Section 48(1)(a)

8 Optimising Key

Change Projects


under Section 7.







Section 48(1)(a)

9 217/18 CE

Performance

Measures


under Section 7.







Section 48(1)(a)

10 CE’s Employment

Contract


under Section 7.







Section 48(1)(a)

11 CE Development Good reason to withhold exists

under Section 7.







Section 48(1)(a)

16


Doc # 11561193 Page 4

This resolution is made in reliance on sections 48(1)(a) of the Local Government Official

Information and Meetings Act 1987 and the particular interest or interests protected by section 7

of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of

the meeting in public are as follows:

Item No Interest

5, 6, 7, 8, 9,10 & 11 Protect the privacy of natural persons, including that of deceased natural

persons (Schedule 7(2)(a))

THAT Paul Loof of Loof Consultancy be permitted to remain at this meeting, after the public has been

excluded, because of his knowledge of the subjects. This knowledge, which will be of assistance in

relation to the matter to be discussed, is relevant to that matter because of his role as Council’s

Human Resource Consultant.

The motion was put and carried (CEER17/40)

Return to Open Meeting at 12.48pm. Meeting closed at 12.49pm Doc # 11561193

17

Doc # 11820289

CE Employment and Remuneration Committee OPEN MINUTES

Minutes of a meeting of the CE Employment and Remuneration Committee held in Council Chamber, 401 Grey Street, Hamilton East on Tuesday 13 February 2018 at 8.35am. Chairperson Cr A Livingston Deputy Chairperson Cr T Mahuta Present Cr J Hennebry Cr B Simcock Cr H Vercoe In Attendance Cr J Hayman Cr R Rimmington P Loof – Loof Consulting Limited V Payne – Chief Executive Staff N Ollington – People and Capability Manager D Thurlow – Democracy Advisor

18

Minutes of CE Employment & Remuneration Committee meeting – 13 February 2018 2

Doc # 11820289 Page 2


The apology from Councillor Vercoe for lateness was accepted.

Confirmation of Agenda (Agenda Item 2)

Cr Simcock moved/Cr Hennebry seconded

CEER18/1 RESOLVED THAT the agenda of the CE Employment & Remuneration Committee of 13 February 2018 as circulated be confirmed as the business for the meeting.

The motion was put and carried (CEER18/1) Disclosures of Interest (Agenda Item 3)

There were no disclosures of interest noted.

SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Resolution to Exclude the Public (Agenda Item 4)

Cr Livingston moved/Cr Hennebry seconded

CEER18/2 Resolutions to Exclude the Public Cr Livingston moved/Cr Hennebry seconded

RESOLVED That the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

19

Minutes of CE Employment & Remuneration Committee meeting – 13 February 2018 3

Doc # 11820289 Page 3

General subject of

each matter to be

considered



matter



5 Succession/Key

Role Continuity

Planning


under Section 7.







Section 48(1)(a)

6 CE Mid‐year

Review 2017/2018


under Section 7.







Section 48(1)(a)

This resolution is made in reliance on sections 48(1)(a) of the Local Government Official

Information and Meetings Act 1987 and the particular interest or interests protected by section 7

of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of

the meeting in public are as follows:

Item No Interest

5 & 6 Protect the privacy of natural persons, including that of deceased natural


THAT Paul Loof from Paul Loof Consultancy be permitted to remain at this meeting, after the public

has been excluded, because of their knowledge of Items 5 and 6. This knowledge, which will be of

assistance in relation to the matter to be discussed, is relevant to that matter because of his role as

Council’s Human Resource Consultant.

The motion was put and carried (CEER18/2)

Return to Open Meeting at 10.01am. Meeting closed at 10.01am. Doc # 11820289

20

Doc # 11566523

Lake Taupō Protection Project Joint Committee OPEN MINUTES

Minutes of a meeting of the Lake Taupō Protection Project Joint Committee held in Taupō District Council Interim Chambers on 15 December 2017 at 10.30am. Present: Waikato Regional Council Cr Kathy White Cr Kataraina Hodge Taupō District Council Cr Rosanne Jollands Cr John Williamson Crown Representatives Shaun Lewis Ministry for the Environment Laura‐Kate Petersen Ministry for Primary Industries Tūwharetoa Māori Trust Board Tangonui Kingi (Chair)

Maria Nepia In Attendance: Lake Taupō Protection Trust Marion Peck – Lake Taupō Protection Trust Manager Clayton Stent – Chairman Lake Taupō Protection Trust

Sue Yerex – Deputy Chair Lake Taupō Protection Trust Taupō District Council Nick Carol – Policy Manager Tūwharetoa Māori Trust Board Alice Barnett – Senior Consultant to Tūwharetoa Māori

Trust Board Ministry of Primary Industries Gwyn Morgan ‐ Senior Policy Analyst Ministry for the Environment Heather Penny – Senior Advisor Waikato Regional Council Staff Anne McLeod – Section Manager Upper Waikato/Taupō Neville Williams – Director Community and Services Karen Bennett – Manager Chief Executive Office Bill Vant – Senior Scientist Science and Strategy Wendy Valois – Communications Advisor Tau Bio – Democracy Advisor

21

Minutes of Lake Taupō Protection Project Joint Committee Meeting 15 December 2017

Doc # 11566523 Page 2

Apologies No apologies.

Accepted Confirmation of Agenda

Agenda Item 2

Cr Hodge moved/M Nepia seconded

LTJC17/25 THAT the agenda of the meeting of the Lake Taupō Protection Project Joint Committee of 15 December 2017, as circulated, be confirmed as the business for the meeting.

The motion was put and carried LTJC17/25 Disclosures of Interest Agenda Item 3

There were no disclosures of interest. Minutes of Previous Meeting Agenda Item 4 Doc 11106999 Taken as read. Cr White moved/L‐K Peterson seconded.

LTJC17/26 RESOLVED THAT the Minutes of the Lake Taupō Protection Project Joint Committee meeting of the 21 September 2017 be received and approved as a correct record.

The motion was put and carried LTJC17/26

Water quality of Lake Taupō – current state and recent trends Agenda Item 5 Doc 11254496

Bill Vant – Senior Scientist, Water, Science and Strategy provided a written report to the Committee which described the water quality of Lake Taupō and its inflows – both the current state, and recent “trends” or changes that have been observed in the records of water quality. A power point presentation assisted report and a summary of the December algal boom for the Committee meeting was distributed. During discussion on the summary of December algal boom document the following was noted:

Taupō District Council were acknowledged for their efforts thus far especially in response to managing the potential effects on drinking water.

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Members were concerned about the economy which was mostly generated from the Lake itself. Taupō District Council were interested in research to map and model the effects so that they are prepared for a recurrence of a similar weather pattern. Waikato Regional Council scientists would be happy to help with further research.

There was a PowerPoint presentation which assisted the report of the Water quality of Lake Taupō. During discussion, the following was noted:

A member asked for an explanation regarding the levels of ecoli around bathing beaches. The response was the Waikato Regional Council monitors nine beaches around the lake. Three beaches at northern end of lake have generated results which show that from time to time there are high ecoli levels. It was speculated that this could be due to urban storm water.

A member questioned how often should phosphorus levels be monitored. The response was that there was regular monitoring of phosphorus levels and that Waikato Regional Council were of the opinion that there would not be a major rise as levels were broadly stable. Furthermore the Waikato Regional Council had plans to replicate a 2001‐02 study done by NIWA in conjunction with the late Dr E White titled the “Nutrient bioassays on phytoplankton from Lake Taupō”.

Cr Hodge moved/Cr White seconded

LTJC17/27 RESOLVED THAT the report “Water quality of Lake Taupō – current state and recent trends” (doc 11254496 dated 14 November 2017) be received for information.


2017 Monitoring Deed Review – Key Findings Agenda Item 6 Doc 11532590 and 11523441

Heather Penny, Senior Advisor for Ministry of Environment, presented the key findings of the annual review of the Monitoring Deed signed by the Lake Taupō Protection Project funding partner and the Lake Taupō Protection Trust (LTPT) in 2015 to safeguard legacy of project in the future. During discussion the following was noted:

Members were supportive of the officials working group bringing back options of how suggestions made in the review would be implemented. In response to a question on how long the working group needed, Ms Penny stated that they would be aiming to be reporting to the March 2018 meeting of the Joint Committee.

In response to a question concerning the Crown’s long term commitment to the project it was noted that the Monitoring Deed was signed in perpetuity so regardless

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of its role in the future governance the Crown will always have an ongoing interest in protecting the publics investment in the lake.

The committee also agreed to merge recommendation 3 into recommendation 2. Cr Hodge moved/S Lewis seconded

LTJC17/28 RESOLVED 1. THAT that report “2017 Monitoring Deed Review – Key Findings” (doc 11532590

dated 4 December 2017) be received. 2. THAT the Lake Taupō Protection Project Joint Committee note that overall the

Monitoring Deed is achieving the agreed objectives, and that the Officials Working Group investigate and report back on the areas for improvement as identified through the review, including exploring the TMTB becoming a signatory to the Deed.


Lake Taupō Protection Project communications plan review Agenda Item 7 Doc 11415727

Wendy Valois – Communications Advisor, provided the Joint Committee with suggested changes to the communications plan tactics. The Committee took report as read.

During discussion the following was noted:

While supportive of education as a tactic, a member suggested that it would be better to approach other agencies who are funded to develop curriculum based programmes rather than attempting to develop this ourselves.

A member noted that farmers in the catchment have given up a lot to comply

with the nitrogen reductions and asked how are we communicating with them? Council had talked to landowners and farmers about issuing a regular newsletter but there was already one being distributed via the Taupō Lake Care group.

It was noted that the Crown would not be contributing any additional funds for communications .

Cr R Jollands moved/Cr J Williamson seconded.

LTJC17/29 RESOLVED THAT the report “Lake Taupō Protection Project communications plan review” (doc 11415727 dated 1 September 2017) be received. THAT the recommendations A‐H in ‘Table 1: Communications Plan recommendations” be adopted and that the communications plan be updated to reflect the decisions.

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The motion was put and carried LTJC17/29 LTJC17/30 Resolutions to Exclude the Public

Agenda item 8

M Nepia moved/Cr R Jollands seconded

Recommended that the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of

each matter to be

considered



matter



9 PEX – Potential

Future Governance

and Management

Options for the

Lake Taupō

Protection Project.


under Section 7.







Section 48(1)(a)

10 PEX – Update on

status of Lake

Taupō Protection

Trust contract

breaches.


under Section 7.







Section 48(1)(a)





Item No Interest

9 (ii) would be likely unreasonably to prejudice the commercial position of

the person who supplied or who is the subject of the information

(Schedule 7(2)(b))

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Item No Interest

10 Protect the privacy of natural persons, including that of deceased natural


10 Enable any local authority holding the information to carry on, without

prejudice or disadvantage, negotiations (including commercial and industrial

negotiations) (Schedule 7(2)(i))

Return to Open Meeting at 12.19pm

Meeting closed at 12.21pm with a karakia. Doc 11566523

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SCHEDULE 1: Matamata-Piako District Council AUTH 102.2015.10950 Consent type: Land use Activity authorised: Matamata-Piako District Plan Establish and operate an animal by-products rendering

and blood processing plant and gas fired boiler including the use/storage of hazardous substances within the Industrial Zone and subject to the Greenlea Premier Meats Ltd, Development Concept Plan.

Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011

Regulation 11: Disturb the soil on land where a HAIL activity has been undertaken, not meeting the Permitted, Controlled, or Restricted-Discretionary Activity standards

Location: Greenlea Premier Meats – Studholme Street, Morrinsville

Map Reference: NZTM – 5828832 E / 1823418 N

CONDITIONS Definitions: Hamilton abattoir means the consent holder’s meat processing plant located at Greenlea Lane, Hamilton. Morrinsville abattoir means the consent holder’s meat processing plant located at Studholme Street, Morrinsville. Council means the Matamata-Piako District Council including staff and contractors. Stabilised means either: treated with acid to ensure that the whole mass of material maintains a pH less than 4.5;

or: chilled or otherwise cooled to ensure that the whole mass of material reaches a

temperature of no greater than 4°C within 6 hours; or treated with any other preservative with the prior written agreement of the Waikato

Regional Council. BRAVS means Building Room Air Ventilation System. WSVS means Wet Source Ventilation System. MVS means Meal Ventilation System. Wet Processing Side means any part of the processes from raw material receipt bins and blood tank, downstream to (and including) the driers. Objectionable odour means non-compliance with Condition 3. General accordance

1 The activity authorised under this consent shall be undertaken in general accordance with:

(i) the application for this resource consent, and: (ii) all information provided in support of the application for this resource consent, in

particular: a) “Greenlea Premier Meats Ltd Resource Consent Applications and Assessment of

Effects on the Environment” by Industrial Compliance Solutions Ltd, dated March 2017, Ref: 15002, (“AEE”);

(b) “Greenlea Premier Meats Ltd, Proposed New PDS Rendering Plant, Site Layout, Drawing: Q862, Revision: H; Amended: 6 November 2017.

except where otherwise required in the resource consent conditions below.

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Odour

2 The consent holder shall maintain contingency contractual arrangements with third party operators where raw or partly processed material can be rendered off-site or disposed of to a landfill authorised to receive the material, when required to meet the conditions of this consent. The consent holder shall make copies of the contractual agreements available to the Council upon request.

3 The activity shall not result in odour that is objectionable to the extent that it causes an adverse effect at or beyond the boundary of the subject property.

4 Should an emission of odour result in a breach of Condition 3, the consent holder shall cease processing raw material immediately and immediately notify the Council. Subsequently the consent holder shall provide a written report to the Council and to the complainant (unless contact details are not available) within five days of the event. The report shall specify:

(i) the date and time the plant ceased processing raw material; (ii) the cause or likely cause of the event and any factors that influenced its severity; (iii) the nature and timing of any measures implemented by the consent holder to correct

the fault; (iv) the date and time the plant recommenced processing raw material; (v) any redress provided to those adversely affected; and (vi) the nature and timing of the steps to be taken in future to prevent recurrence of similar

events.

Advice Note: The condition above provides for self-management if odour is reported to the consent holder. The condition below provides a clear mechanism for the Council to direct the consent holder based on the Council’s determination.

5 If the Council determines, after taking into account the results of its own odour

assessments and/or the assessments of its agents and/or independent odour assessment required under the conditions of this resource consent, that the implementation of this resource consent has resulted in a breach of Condition 3; the Council may issue a written notice to the consent holder requiring: the receipt of any new raw material to cease immediately. Rendering and/or blood

processing of material already in the process line shall be permitted to be completed. or

processing to cease immediately. Rendering and/or blood processing of material already in the process line shall not be completed.

If a notice is issued, no new processing shall be undertaken and no raw materials shall be received until: (i) the consent holder has supplied to the Council a report from an independent

appropriately qualified professional approved by the Council as to qualifications and experience certifying that the cause of the odour has been identified, rectified and measures put in place to ensure it will not reoccur; and:

(ii) the Council advises the consent holder in writing that raw material may be received and processing may recommence.

Building, ventilation systems and biofilters

6 The entire processing plant building including raw materials receipt room shall be designed, sealed, constructed, operated, and maintained within a fully enclosed envelope,

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to minimise air leakage. The raw materials receipt room shall be sealed off from the rest of the building. All parts of the enclosed building, including the raw materials receipt room, and wet and dry process area shall be mechanically ventilated via the BRAVS. The BRAVS shall be designed, constructed, operated and maintained to ensure that negative air pressure is maintained within the building, at all times while material is being processed or raw material is otherwise present in the building. For the purposes of this condition “negative air pressure” shall mean an air pressure differential between the inside of the building and the outside air measuring not less than 7 Pascals during calm wind conditions. Air extracted via the BRAVS shall be directed to the humidifier and biofilters for treatment prior to discharge.

7 Air shall be extracted directly from the following process units via the WSVS at all times while the process unit is in use: (i) Driers (including blood drier); (ii) Drier feed conveyors; (iii) Press cake and drainer conveyors; (iv) Decanters (including blood decanter); (v) Separators; (vi) Presses; (vii) Pre-cookers; (viii) Evaporators; and: (ix) Tallow, blood, lye, concentrate, stick water (including blood stick water), separator

feed and decanter feed tanks;

The WSVS shall maintain negative pressure within each extracted vessel to prevent the fugitive release of air from the vessel. Air extracted via the WSVS shall be directed to the condenser and biofilter for treatment prior to discharge.

8 Air shall be extracted directly from the following process units via the MVS at all times while the process unit is in use: (i) Drier discharge conveyors; and: (ii) Meal bins (including blood meal bin). The MVS shall maintain negative pressure within each extracted vessel to prevent the fugitive release of air from the vessel.

9 The ventilation systems (BRAVS, MVS and WSVS) shall be designed, installed, maintained and operated to ensure that during plant breakdown the air extraction will continue to operate, directing extracted air to the biofilters.

10 A backup building and wet process extraction fan system (excluding meal bins), designed to allow the ventilation systems to operate at full capacity in the event of a malfunction of the primary extraction fan systems shall be maintained in operating condition at all times while the plant is in operation.

11 All doors into the building shall have airtight seals and be fitted with self-closing devices and alarms to indicate when doors are left open. All doors are to remain closed while not in use for entrance or egress.

12 The raw material receipt room shall feature a dual door interlock entry system to ensure that raw materials receipt bins are behind a sealed door and within the building envelope ventilated by the BRAVS at all times, including during truck entry and egress.

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13 The processing line shall be fitted with hatches at appropriate locations to enable partly

processed material to be retrieved in the event of process upset, plant breakdown, or equipment failure.

14 An automatically activated standby electricity generator with sufficient capacity to operate the ventilation and process control systems during power outages shall be installed at the site and maintained in operable condition at all times while the plant is in operation.

15 All wastewater and washwater from the processing plant shall be directed via sealed pipes to the site’s wastewater pre-treatment plant. All wastewater sumps and transfer points are to be sealed. Advice note: Manholes, inspection points and sumps shall be sealed and remain closed at all times other than during maintenance or repair.

16 The biofilters shall be lined to capture all leachate, with the leachate directed to the site’s

wastewater treatment plant via enclosed pipes.

17 The biofilters shall be sized and designed to effective treat the air so as to enable compliance with Condition 3.

Certification conditions 18 The consent holder shall prior to commissioning the processing plant engage an

independent appropriately qualified professional approved by the Council as to qualifications and experience to provide certification that the plant, ventilation systems and biofilters have been designed in accordance with the conditions of this consent. A copy of the certification required under Condition 21 of Waikato Regional Council resource consent AUTH 135190.01.01 shall be deemed compliance with this Condition.

19 The consent holder shall within six months of commissioning the processing plant supply to the Council a report from an independent appropriately qualified professional approved by the Council as to qualifications and experience to: (i) Certify the extent to which the design and operation of the plant, ventilation systems

and biofilters comply, and are capable of ensuring ongoing compliance with the conditions of this consent; and:

(ii) If applicable, to make recommendations how non-compliance with the conditions can be rectified.

A copy of the report required under Condition 22 of Waikato Regional Council resource consent AUTH 135190.01.01 shall be deemed compliance with this Condition.

20 Where applicable, the consent holder shall as soon as practicable implement the

recommendations in Condition 19 above.

Rendering and blood processing 21 The plant shall receive raw material only from animals slaughtered at the consent holder’s

Morrinsville or Hamilton abattoirs.

22 No paunch material, fallen stock (except casualty stock that has died in transit to either the Hamilton or Morrinsville abattoir), and material exhibiting any visible signs of putrefaction shall be processed at the plant.

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23 All raw material, except blood, received from Morrinsville or Hamilton abattoirs shall be processed within the following time frames:

(i) The material shall be received and contained within the building envelope within six hours of kill. Material that cannot meet this requirement shall be stabilised.

(ii) The material shall be processed to the extent that it has reached the pre-cooker within eight hours of kill. Material that cannot meet this requirement shall be stabilised.

(iii) The material shall have completed processing (into meal and tallow) within twelve hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within twelve hours of receipt at the site, for processing by a third party operator or disposal to a landfill authorised to receive the material.

24 All blood received from Morrinsville or Hamilton abattoirs shall be processed within the following time frames:

(i) Blood shall be received and contained within the building envelope within twelve hours of kill. Material that cannot meet this requirement shall be stabilised.

(ii) Blood shall have completed processing into meal within eighteen hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within eighteen hours of receipt at the site, for processing by a third party operator or disposal to a landfill authorised to receive the material.

Advice Note: The processing times in Conditions 23 and 24 above are the maximum time limits provided for, subject to compliance with all other consent conditions. The processing times shall be reduced if necessary to meet the other consent conditions particularly Condition 3.

25 All equipment, processing areas and processing lines associated with the Wet Processing Side shall be cleaned thoroughly on at least one occasion every day on which processing occurs and kept free of accumulated or deposited material.

26 Raw material received from the Hamilton abattoir or transferred from the Morrinsville abattoir shall be kept within enclosed bins or vessels at all times at the subject site except within ventilated areas of the building. Raw material receipt bins shall remain enclosed and DSVS ventilation shall be employed to maintain negative pressure conditions within the raw material bins at all times when doors to the raw materials receipt room are open.

27 No raw material or product shall be stored outside the ventilated building.

28 Trucks and storage containers shall be cleaned of all raw material before leaving the enclosed unloading area.

Plant breakdown/ process malfunction/ equipment failure

29 Preventative maintenance systems shall be in place to avoid process, ventilation system and biofilter; malfunction, plant breakdown, or equipment failure that may result in non-compliance with any conditions of this consent.

30 In the event of process malfunction, plant breakdown, or equipment failure that may result in non-compliance with any conditions of this consent the consent holder shall cease affected operations. Raw or partly processed material shall be retrieved and stabilised, and transported off site within twelve hours of receipt, for processing by a third party operator or

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disposal to a landfill authorised to receive the material. Operations affected shall not recommence until the process malfunction, plant breakdown, or equipment failure has been repaired or resolved.

31 In the event of malfunction, breakdown, or equipment failure within the ventilation systems and/or biofilters that may result in non-compliance with any conditions of this consent the consent holder shall cease all operations. All raw or partly processed material shall be retrieved and stabilised, and transported off site within twelve hours of receipt, for processing by a third party operator or disposal to a landfill authorised to receive the material. No processing shall be undertaken and no raw materials shall be received until the malfunction, breakdown, or equipment failure has been repaired or resolved.

Soil disturbance, earthworks and construction

32 The consent holder shall engage an independent appropriately qualified professional

approved by the Council as to qualifications and experience to sample and analyse potential soil contamination in the area where earthworks are proposed to be undertaken. The sampling and analysis shall be undertaken in accordance with the methodology as set out in the Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011. If the sampling and analysis show levels of contamination of concern to human health, then a Detailed Site Investigation (DSI) shall be prepared. The DSI shall outline: (i) How the land disturbance activity must be managed (which may include the requirement

for a site management plan), monitored and reported on, including the transport, disposal, and tracking of soil and other materials to be taken off-site;

(ii) If applicable, the remediation or management methods to address the risk posed by the contaminants to human health, and verification procedures; and:

(iii) The requirements for supervision by an appropriately qualified professional during the implementation of the soil disturbance activity.

33 Prior to commencement of earthworks, the consent holder shall supply to the Council a copy

of the above information and requirements. The soil disturbance activity shall be undertaken in compliance with the above requirements. Within three months of completion of the soil disturbance activity the consent holder shall supply the Council with certification by an independent appropriately qualified professional approved by the Council as to qualifications and experience, that the soil disturbance activity has been implemented in accordance with the above requirements.

34 The consent holder shall prepare a Construction Management Plan (CMP) which shall

include the following information: (i) Procedures to ensure compliance with the requirements relating to the soil disturbance

activity as set out in Conditions 32 – 33 above. (ii) Procedures relating to the management of construction traffic, noise, and dust; (iii) Working hours, and all-hours contact details for the construction/ site manager; (iv) Erosion and sediment control measures; (v) Methods to ensure that construction vehicles do not track soil onto adjacent public

roads, and that soil inadvertently deposited on public roads is cleaned; (vi) Time-table of works including site rehabilitation and re-vegetation; and: (vii) Written approval of easement holders for any works within easement areas (if

applicable). Prior to the commencement of works, the consent holder shall furnish the Council with a copy of the CMP for certification in a technical capacity that the matters listed in sub-clauses (i) – (vii) above have been addressed. The Consent Holder shall at all times comply with the provisions of the CMP.

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Advice Note: Earthworks must be implemented in general accordance with “Waikato Regional Council Technical Report No.2009/02 - Erosion and Sediment Control: Guidelines for Soil Disturbing Activities” and the subsequent fact sheets.

35 Earthworks and construction noise shall meet the limits recommended in Table 1 of

“NZS6803P:1984 - The Measurement and Assessment of Noise from Construction, Maintenance and Demolition Work” and shall be measured in accordance with “NZS6803P:1984”. Adjustments provided in Clause 6.1 of “NZS6803P:1984” shall apply, and references in the Tables of “NZS6803P:1984” to “NZS6802” shall read as references to Clause 4.2.2 of “NZS6802:1991”. The noise levels shall be measured and assessed in accordance with the requirements of “NZS6801:1991 - Measurement of Sound” and “NZS6802:1991 Assessment of Environmental Sound”.

36 Earthworks and construction shall be implemented in a manner to ensure that dust

generation is minimised so as to avoid any adverse effects associated with dust and particulate emissions beyond the boundary of the site.

Infrastructure

37 Prior to commissioning the plant, all services connections shall be installed in accordance

with the requirements of the Matamata-Piako District Council’s Development Manual. Advice Note: The consent holder may need to apply to Council for a variation of the site’s trade waste agreement.

Traffic, access, parking, loading and manoeuvring

38 Prior to commissioning the plant, vehicle entrance, parking, loading, and manoeuvring spaces adequate to ensure that access, parking, loading and manoeuvring requirements shall not spill over onto the adjacent road network, shall be constructed/ upgraded in accordance with the dimensions, tracking curves, and formation standards as set out in the Matamata-Piako District Council’s Development Manual. Once constructed, the vehicle entrance, parking, loading, and manoeuvring areas shall be maintained for the duration of this resource consent, in accordance with the standards in the Matamata-Piako District Council’s Development Manual.

39 That all trucks travelling to and from the site shall use only Studholme Street to access the site from State Highway 26 and Kuranui Road. Trucks shall not use residential streets in order to access State Highway 26 and Kuranui Road. The consent holder shall ensure that staff and contractors are made aware of and adhere to this requirement.

40 Should the number of trucks accessing the site on any given day for the activities listed in

clauses (i) – (x) below exceed a total of 60 and the Council deems the truck movements to result in adverse effects on the safety and efficiency of the road network, the Council may require the consent holder to prepare and implement a Traffic Management Plan (TMP). (i) Stock trucks; (ii) Containers; (iii) Chilled load-outs; (iv) Hides; (v) Paunch grass; (vi) Raw materials; (vii) Blood; (viii) MBM; (ix) Tallow; and:

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(x) Blood meal. The TMP, if required, shall set out the methods to be used to mitigate traffic safety and efficiency effects including: limiting delivery times, restricting the number of daily truck movements, and restricting the maximum number of truck movements within any one hour.

Visual mitigation

41 The external surfaces of the plant shall be clad or painted and thereafter maintained in the

same colour-scheme as the existing buildings, described in the AEE referenced in Condition 1(ii)(a) above as “peppermint” for outside walls and “permanent green” for roofing iron and colour-steel panels. Silos and stacks that are visible from off-site must be clad and thereafter maintained in a non-reflective surface.

Operational performance standards

42 Outdoor lighting on the site shall be selected, located, aimed, adjusted and screened to ensure compliance with the standards below: (i) At no time between 7.00am and 10.00pm shall any outdoor lighting be used in a manner

that causes an added illuminance in excess of 125 lux, measured horizontally or vertically at the boundary of any non-Industrial zoned site adjoining.

(ii) At no time between the hours of 10.00pm and 7.00am shall any outdoor lighting be used in a manner that causes: (a) An added illuminance in excess of 10 lux measured horizontally or vertically at any

window of an adjoining building within a non-Industrial zone. (b) An added illuminance in excess of 20 lux measured horizontally or vertically at

any point along any non-Industrial zone boundary. (iii) Where measurement of any added illuminance cannot be made because any person

refuses to turn off outdoor lighting, measurements may be made in locations of a similar nature which are not affected by such outdoor lighting.

(iv) The outdoor lighting on any site adjoining any non-Industrial zoned site shall be so selected, located, aimed, adjusted and screened as to ensure that glare resulting from the lighting does not cause a significant level of discomfort to any occupants of the non-industrial site.

43 As a result of implementing the activities authorised under this resource consent vibration shall not exceed the following average levels: (i) At or within the boundary of any site zoned Residential, or within 20m of any dwelling in

the Rural or Rural-Residential zones:

Time Average weighted vibration level (Wb or Wd)

Monday to Saturday: 7am to 6pm 45mm/s2 At all other times 15mm/s2

(ii) At or within the boundary of any adjacent site zoned Business or Industrial:

Time Average weighted vibration level (Wb or Wd)

At all times 60mm/s2

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The weighted vibration levels Wb and Wd shall be measured according to “BS6841:1987”. The average vibration shall be measured over a time period not less than 60 seconds and not longer than 30 minutes. The vibration shall be measured at any point where it is likely to affect the comfort or amenity of persons occupying an adjacent site.

44 Noise generated by all activities at the site shall comply with the following maximum noise

level limits at the boundary of the site:

Monday – Saturday: 7am – 10pm 50 dBA(L10) At all other times including Sundays and public holidays 40 dBA (L10) At all times 10pm – 7am 65 dBA (LMAX)

The noise levels shall be measured and assessed in accordance with the requirements of “NZS6801:1991 - Measurement of Sound” and “NZS6802:1991 Assessment of Environmental Sound”.

45 The consent holder shall prior to the issue of planning approval for the application for building

consent for the processing plant supply to the Council certification from an independent appropriately qualified acoustic engineer approved by the Council as to qualifications and experience that the plant, boiler house, ventilation systems, and equipment have been designed, located, constructed, and installed to enable compliance with the above noise limits and in general accordance with the recommendations of the “Acoustic Assessment Report” attached as Appendix F to the AEE referenced in Condition 1(ii)(a) above.

46 Within three months of the date of commissioning the plant, the consent holder shall supply to the Council a report from an independent appropriately qualified acoustic engineer approved by the Council as to qualifications and experience regarding compliance of all activities at the site with the noise limits above, and in the event of non-compliance, recommendations for additional mitigation measures. In the event of non-compliance, the consent holder shall implement the additional noise mitigation measures within 6 months of the date that the Council receives the acoustic engineer’s report. The Council shall have the right to require the consent holder to supply within 30 days of being requested, further reports by a qualified acoustic engineer regarding compliance of the site with the noise limits above, and in the event of further non-compliance, implementation of recommendations for further mitigation measures, until such time as compliance with the noise limits above is shown to be have been achieved.

47 Prior to commissioning the plant, the consent holder shall supply to the Council an Emergency Management Plan (EMP) prepared by an independent appropriately qualified professional approved by the Council as to qualifications and experience. The EMP shall be in general accordance with the “Hazardous Substances Assessment Report” attached as Appendix E to the AEE referenced in Condition 1(ii)(a) above. The EMP shall:

(i) Outline the requirements for the location and storage of hazardous substances;

(ii) Procedures to ensure compliance with the “minimum conditions for hazardous facilities” in Rule 5.7.4 of the Matamata-Piako District Plan; and:

(iii) A requirement to maintain a hazardous substance register, and spill and emergency response plan.

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The consent holder shall supply the Council with any revisions of the EMP and shall at all times comply with the requirements of the then current EMP.

Community consultation 48 The consent holder shall facilitate regular community liaison meetings with invitations sent

to all current occupiers of properties within 400 metres of the plant (as listed in Schedule 1 attached to these consent conditions), and monitoring staff from the Council and the Waikato Regional Council. Meetings shall be held at least every 6 months unless otherwise agreed by the community members and the Council. The purpose of the meetings shall be:

(i) for the community to raise any issues regarding nuisance effects resulting from the

exercise of this resource consent; (ii) for the consent holder to report to the community on compliance with the conditions of

this consent; and (iii) for the consent holder to report to the community on any past or proposed changes to

plant operations that may affect compliance with the conditions of this resource consent.

Visual screening 49 The consent holder shall engage an appropriately qualified ecologist approved by the

Council as to qualifications and experience to prepare a report on the preservation of the native trees along the margins of the Morrinsville and Waitakaruru Streams where located on the site. The report shall be forwarded to the Council prior to commissioning of the plant and shall as a minimum recommend measures to future-proof the visual screening provided by the native trees and/or additional screen planting to ensure adequate visual screening. The measures may include a weed and pest control programme, monitoring, record keeping, and riparian planting if beneficial to stabilising the stream banks.

50 The consent holder shall implement the recommendations of the ecological report within two years of the date of commissioning of the processing facility, and shall thereafter implement any ongoing maintenance, weed and pest control recommended in the ecologist’s report, for the duration of this resource consent.

51 The consent holder shall keep records of the ongoing monitoring undertaken and implementation of the maintenance, weed and pest control programme in accordance with the ecologist’s report’s recommendations and shall make the records available to the Council on request.

Monitoring 52 The consent holder shall maintain records in sufficient detail to verify compliance with

Conditions 21 – 24 including for each load, description of raw material quality and origin, and records of the date and time of: (i) Slaughter; (ii) Dispatch from the Hamilton abattoir or transfer from the Morrinsville abattoir; (iii) Receipt at the Plant; (iv) Commencement of processing cycle; (v) Processing to pre-cooking stage (meal plant only); and: (vi) Completion of processing to meal or tallow.

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The records shall be provided to the Council on request. A copy of the records required to be maintained under Condition 37 of Waikato Regional Council resource consent AUTH 135190.01.01 shall be deemed compliance with this Condition. Advice Note: The information required under clauses iv to vi above may be inferred from records of receipt of material at the plant, processing throughput and diversion of material directly to processing.

53 The consent holder shall undertake regular (at least weekly) ambient odour observations in

the vicinity of the site. Odour observations shall be undertaken by an independent individual who is competent and suitably trained in the application of the FIDOL principles. The results of the monitoring shall be made available to the Council on request. A copy of the records required to be maintained under Condition 42 of Waikato Regional Council resource consent AUTH 135190.01.01 shall be deemed compliance with this Condition.

54 If requested by Council the consent holder shall provide, within a reasonable timeframe, records of the total number of trucks relating to the activities listed in Condition 40, clauses (i) – (x) accessing the site on any given day. The number of trucks may be inferred from the consent holder’s electronic records of the movement of material, as opposed to an actual count of truck movements.

Complaints 55 The consent holder shall maintain a complaint register for all complaints received by the

consent holder. The register shall record: (i) the date, time and duration of the incident that has resulted in a complaint; (ii) the location of the complainant; (iii) the possible cause of the incident that resulted in the complaint; (iv) which part/s of the plant was/ were in operation at the time of the complaint; (v) which part/s of the plant did the complaint likely originate from;

(vi) the weather conditions and wind direction at the site when the incident that resulted in the complaint occurred (if relevant); and

(vii) any corrective action undertaken by the consent holder in response to the complaint. The register shall be made available to the Council at all reasonable times. Complaints received by the consent holder that may indicate non-compliance with the conditions of this resource consent shall be forwarded to the Council within 5 days of the complaint being received.

Reporting 56 Unless otherwise agreed to by the Council in writing, the consent holder shall prepare and

forward to the Council by 1 August of each year an annual report (covering the period from the first processing day following the annual plant shut-down and ending with the last processing day prior to next year’s annual plant shut-down) on the management and performance of the operations and facilities associated with the exercise of this consent, which shall include: (i) a review of all monitoring required by this consent over the previous year; (ii) an analysis of complaint records for the previous year and a determination of the need

for further action to reduce adverse effects from exercising this resource consent; (iii) a report on any community consultation meetings held over the last year and the

outcome of any issues raised; and: (iv) any significant maintenance works required to achieve compliance with the conditions

of this consent.

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Review

57 The Council may in the three months following the commissioning of the plant and annually thereafter in the months June – August and within three months of the date on which the consent holder applies for renewal of the plant’s associated air discharge consent (Waikato Regional Council ref: AUTH 135190.01.01), serve notice on the consent holder under section 128 (1) of the Resource Management Act 1991, of its intention to review the conditions of this resource consent for any of the following purposes: (i) to review the effectiveness of the conditions of this resource consent in avoiding or

mitigating any adverse effects on the environment from the exercise of this resource consent and if necessary to avoid, remedy or mitigate such effects by way of further or amended conditions;

(ii) if necessary and appropriate, to require the holder of this resource consent to adopt the best practicable option to remove or reduce adverse effects on the surrounding environment due to adverse effects that may result from the implementation of this resource consent.

(iii) to review the adequacy of and the necessity for monitoring undertaken by the consent holder;

(iv) to take into account any National Environmental Standard, or National Policy Statement which have become operative since the granting of this consent; and:

(v) to take into account any changes to the conditions imposed by the Waikato Regional Council upon the renewal of the air discharge consent for the processing plant.

Advice Note: Costs associated with any review of the conditions of this resource consent will be recovered from the consent holder in accordance with the provisions of section 36 of the Resource Management Act 1991. Advice Note: Under Section 198 of the Local Government Act 2002, development contributions must be paid to Council. The contributions will be calculated at the time of application for building consent.

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Schedule 1: List of Properties referred to in Condition 48

Parcel Assessment Property Address 27907 6311 95 Morrinsville-Walton, RD 1 18787 6203 Eynon Road, Morrinsville 24606 12022 10 Eynon Road, Morrinsville 24153 11929 12 Eynon Road, Morrinsville 24308 11724 14 Eynon Road, Morrinsville 24605 12021 16 Eynon Road, Morrinsville 24663 12079 18 Eynon Road, Morrinsville 24514 11930 20 Eynon Road, Morrinsville 24515 11931 22 Eynon Road, Morrinsville 24516 11932 24 Eynon Road, Morrinsville 24453 11869 26 Eynon Road, Morrinsville 24599 12015 28 Eynon Road, Morrinsville 24625 12041 30 Eynon Road, Morrinsville 24521 11937 32 Eynon Road, Morrinsville 24523 11939 34 Eynon Road, Morrinsville 24642 12058 36 Eynon Road, Morrinsville 24662 12078 38 Eynon Road, Morrinsville 24682 12098 40 Eynon Road, Morrinsville 24600 12016 42 Eynon Road, Morrinsville 24556 11972 44 Eynon Road, Morrinsville 27908 6275 Kereone Road, Morrinsville 18859 6275 Kereone Road, Morrinsville 49703 36164 Unknown Address - Kiwirail 40328 40349 Piako Park Lane, Morrinsville 40329 40337 2 Piako Park Lane, Morrinsville 38755 35731 Allen Street, Morrinsville 33053 11024 38 Pickett Place, Morrinsville 27439 11024 12 Pickett Place, Morrinsville 23608 11024 12 Pickett Place, Morrinsville 23603 11019 2 Studholme Street, Morrinsville 23602 11018 4 Studholme Street, Morrinsville 23601 11017 6 Studholme Street, Morrinsville 23600 11016 2 Pickett Place, Morrinsville 23604 11020 4 Pickett Place, Morrinsville 23605 11021 6 Pickett Place, Morrinsville 23606 11022 8 Pickett Place, Morrinsville 23607 11023 10 Pickett Place, Morrinsville 23614 11030 22 Picket Place, Morrinsville 23615 11031 24 Pickett Place, Morrinsville 27446 11032 26 Pickett Place, Morrinsville 23616 34001 26 Pickett Place, Morrinsville 27445 34002 26 Pickett Place, Morrinsville 23574 10990 28 Studholme Street, Morrinsville

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23573 10989 26 Studholme Street, Morrinsville 23572 10988 24 Studholme Street, Morrinsville 23571 10987 22 Studholme Street, Morrinsville 23613 11029 2 Somerville Street, Morrinsville 23612 11028 17 Pickett Place, Morrinsville 23611 38929 15 Pickett Place, Morrinsville 27450 38930 13 Pickett Place, Morrinsville 23610 11026 11 Pickett Place, Morrinsville 23609 11025 9 Pickett Place, Morrinsville 23597 11013 7 Pickett Place, Morrinsville 23596 11012 5 Pickett Place, Morrinsville 23595 11011 3 Pickett Place, Morrinsville 23594 11010 1 Pickett Place, Morrinsville 23592 11008 8 Studholme Street, Morrinsville 23563 10979 1/10 Studholme Street, Morrinsville 23563 10980 2/10 Studholme Street, Morrinsville 38167 10975 12A Studholme Street, Morrinsville 38167 10976 12B Studholme Street, Morrinsville 38167 10977 12C Studholme Street, Morrinsville 23565 10981 14 Studholme Street, Morrinsville 23566 10982 16 Studholme Street, Morrinsville 27449 11028 17 Pickett Place, Morrinsville 39907 39911 2A Somerville Street, Morrinsville 23568 10984 18A Studholme Street, Morrinsville 23568 10985 18B Studholme Street, Morrinsville 39906 39910 20 Studholme Street, Morrinsville 32640 43481 Studholme Street, Morrinsville 22521 9937 27 Studholme Street, Morrinsville 22519 9935 25 Studholme Street, Morrinsville 26588 26587 2 Cureton Street, Morrinsville 22518 9934 1A Cureton Street, Morrinsville 22520 9936 21 Studholme Street, Morrinsville 22517 9933 19 Studholme Street, Morrinsville 22516 9932 17 Studholme Street, Morrinsville 25198 25197 15 Studholme Street, Morrinsville 22514 9930 11 Studholme Street, Morrinsville 22515 9931 13 Studholme Street, Morrinsville 22513 9929 9 Studholme Street, Morrinsville 22512 9928 7 Studholme Street, Morrinsville 22627 10043 6 Thorpe Street, Morrinsville 22629 10045 8 Thorpe Street, Morrinsville 22628 10044 5 Studholme Street, Morrinsville 22510 9926 3 Studholme Street, Morrinsville 22509 9925 1 Studholme Street, Morrinsville 27391 9924 Studholme Street, Morrinsville 22508 9924 Studholme Street, Morrinsville 18842 6258 Kuranui Road, Morrinsville 32641 43482 Studholme Street, Morrinsville

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23498 10914 6 Ron Ladd Place, Morrinsville 27453 10914 4 Ron Ladd Place, Morrinsville 23497 10913 8 Allen Street, Morrinsville 23516 10932 1 Ron Ladd Place, Morrinsville 23515 10931 3 Ron Ladd Place, Morrinsville 23514 10930 5 Ron Ladd Place, Morrinsville 47907 10928 9 Ron Ladd Place, Morrinsville 23512 10928 9 Ron Ladd Place, Morrinsville 23511 10927 11 Ron Ladd Place, Morrinsville 32642 43483 Canada Street, Morrinsville 34265 34293 Canada Street, Morrinsville 34264 10886 Canada Street, Morrinsville 23472 34066 5 Canada Street, Morrinsville 27454 10888 7 Canada Street, Morrinsville 27455 35906 9 Canada Street, Morrinsville 23474 10890 11 Canada Street, Morrinsville 25226 25225 16 Allen Street, Morrinsville 23475 10891 13 Canada Street, Morrinsville 23517 10933 36 Moorhouse Street, Morrinsville 23518 10934 38 Moorhouse Street, Morrinsville 23519 10935 40 Moorhouse Street, Morrinsville 23478 10894 19 Canada Street, Morrinsville 27531 10894 17 Canada Street, Morrinsville 23476 10892 3 Allen Street, Morrinsville 23477 10893 15 Canada Street, Morrinsville 27459 10904 24 Canada Street, Morrinsville 23488 10904 24 Canada Street, Morrinsville 27460 10904 24 Canada Street, Morrinsville 27458 10904 24 Canada Street, Morrinsville 23555 34637 9 Allen Street, Morrinsville 23536 34637 17 Allen Street, Morrinsville 23487 10903 12 Canada Street, Morrinsville 27456 10971 18 Allen Street, Morrinsville 32636 10971 Canada Street, Morrinsville 27457 34640 36 Allen Street, Morrinsville 23839 11255 28 Allen Street, Morrinsville 27594 11254 26 Allen Street, Morrinsville 23838 11254 26 Allen Street, Morrinsville 23551 10967 47 Allen Street, Morrinsville 23550 10966 45 Allen Street, Morrinsville 23549 10965 43 Allen Street, Morrinsville 23548 10964 41 Allen Street, Morrinsville 23546 10962 37 Allen Street, Morrinsville 23547 10963 39 Allen Street, Morrinsville 23545 10961 35A Allen Street, Morrinsville 23544 10960 35 Allen Street, Morrinsville 40413 40427 372G Thames Street, Morrinsville

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40415 40428 33A Allen Street, Morrinsville 23542 10958 33 Allen Street, Morrinsville 48703 42566 31A Allen Street, Morrinsville 48704 42564 31 Allen Street, Morrinsville 23540 10956 29 Allen Street, Morrinsville 41727 41737 25 Allen Street, Morrinsville 41726 41736 19 Allen Street, Morrinsville 23840 11256 30 Allen Street, Morrisnville 26564 26563 30A Allen Street, Morrinsville 35258 11257 30B Allen Street, Morrinsville 23536 10952 17 Allen Street, Morrinsville

LINZ ID: 4468465 Crown Land Survey Office Plan 58344 Note: For Parcel and Assessment Numbers see Matamata-Piako District Council GIS.

https://mitchelldaysh‐

my.sharepoint.com/personal/murray_kivell_mitchelldaysh_co_nz/documents/md223_commissioner_hearing_greenlea/mpdc_consent_fi

nal_jan2018(clean).docx

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SCHEDULE 2: Waikato Regional Council AUTH 135190.01.01 Consent type: Discharge Permit Consent subtype: Discharge to Air Activity authorised: Discharge contaminants to air from an animal by-

products rendering and blood processing plant and gas fired boiler


Map Reference: NZTM – 5828832 E / 1823418 N Consent duration: Granted for a period of 18 years to expire on 30

November 2035.

CONDITIONS Definitions: Hamilton abattoir means the consent holder’s meat processing plant located at Greenlea Lane, Hamilton. Morrinsville abattoir means the consent holder’s meat processing plant located at Studholme Street, Morrinsville. Council means the Waikato Regional Council including staff and contractors. Stabilised means either: treated with acid to ensure that the whole mass of material maintains a pH less than 4.5;


temperature of no greater than 4°C within 6 hours; or treated with any other preservative with the prior written agreement of the Council. BRAVS means Building Room Air Ventilation System. WSVS means Wet Source Ventilation System. MVS means Meal Ventilation System. Wet Processing Side means any part of the processes from raw materials receipt bins and blood tank downstream to (and including) the driers. General accordance

1 The activity authorised under this consent shall be undertaken in general accordance

with:



Effects on the Environment” by Industrial Compliance Solutions Ltd, dated November 2016, Ref: 15003, WRC Doc# 11323677 (“AEE”);

b) “Greenlea Draft Air Quality Management Plan 17 November 2017” WRC Doc# 11674428 (“AQMP”);

c) “Greenlea Rendering Plant Design Drawings prepared by Rendertech” WRC reference Doc 11687748, containing drawings titled and numbered as follows; Q862 H Site Layout, Q880 D Odour Control Schematic, Q861 G Plant Layout, Q860/1D Process Plant Schematic, Q860/4B Meal Plant Ventilation Process Schematic, Q860/2C Meal Plant Schematic, Q860/3D Blood Plant Schematic, (WRC reference “03c G Green revised drawings” Doc11442428)


2 For the duration of this resource consent, the consent holder shall maintain contingency contractual arrangements with third party operators where raw or partly processed material

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can be rendered off-site or disposed of to a landfill authorised to receive the material when the material cannot meet the conditions of this consent. The consent holder shall make copies of the contractual agreements available to the Council upon request.

3 All processes on site shall be operated, maintained, supervised, monitored and controlled to ensure that emissions authorised by this consent are maintained at the minimum practicable level.

Odour

4 The discharge shall not result in odour that is objectionable to the extent that it causes an adverse effect at or beyond the boundary of the subject property.



the fault; (iv) the date and time the plant recommenced processing raw material; (v) any redress provided to those adversely affected; and (vi) the nature and timing of the steps to be taken in future to prevent recurrence of

similar events.

Advice Note: Condition 5 provides for self-management if odour is reported to the consent holder. Condition 6 provides a clear mechanism for the Council to direct the consent holder based on the Council’s determination.


assessments and/or the assessments of its agents and/or independent odour assessment required under the conditions of this resource consent, that the implementation of this resource consent has resulted in a breach of Condition 4; the Council may issue a written notice to the consent holder requiring: the receipt of any new raw material to cease immediately. Rendering and/or blood



If a notice is issued, no new processing shall be undertaken and no raw materials shall be received until: (i) the Consent Holder has supplied to the Council a report from an independent



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Air Quality Management Plan 7 The consent holder shall, at least two months prior to commissioning the rendering and

blood processing facility, supply to the Council an updated version of the AQMP referenced in Condition 1(ii)(b) above. The AQMP shall accurately record all monitoring, management and operational procedures, methodologies and contingency plans required to comply with the conditions of this consent. The AQMP shall as a minimum include: (i) rendering and blood processing raw material control including a management

system to ensure compliance with the conditions of consent relating to the origin of raw material and timeframes for receipt and processing;

(ii) identification, maintenance, monitoring, control and a recording system of key process parameters and back-up equipment which influence odour and contaminant emissions from raw material delivery/ receipt, rendering, blood processing, meal and tallow storage and handling, the biofilters and the gas-fired boiler;

(iii) inspection, maintenance, monitoring and recording of emissions control equipment including all extraction rates from each source, ducting, pipework, fans and associated equipment;

(iv) process equipment inspection, maintenance, monitoring and recording; (v) maintenance and monitoring of building integrity; (vi) preventive maintenance system procedures in accordance with Condition 34. (vii) contingency procedures for each emergency, plant breakdown, equipment failure

and malfunction that could result in non-compliance with this resource consent and in particular Condition 4;

(viii) identification of critical spares and procedures to ensure availability of critical spares on site to ensure compliance at all times with this resource consent and in particular Condition 4;

(ix) procedures for plant closure and removal and stabilisation of raw and partially processed materials in the event of a process failure that would result in raw materials not being fully processed within the timeline set out in Conditions 28 and 29.

(x) procedures for assessment of each batch of raw material and for removal of out-of-specification material;

(xi) housekeeping and cleaning procedures; (xii) identification and control of miscellaneous emissions from the site which may

cause odour outside the boundaries of the site; (xiii) regular ambient odour monitoring in the vicinity of the site and training for the

odour monitor; (xiv) steps to be taken when odour is detected during ambient odour observations; (xv) complaints investigation, assessment and reporting; (xvi) notification protocols and procedures for community liaison group meetings; (xvii) procedures to protect ventilation ducting and access doors from vehicle impact

damage; (xviii) procedures for visual assessment of process units in accordance with Condition

40 and response actions in event of a breach of Condition 10; (xix) alarm thresholds and response actions for ventilation pressure monitoring

conducted in accordance with Condition 40; (xx) procedures to ensure that staff are appropriately trained in the day-to-day

operation of the equipment, and changes to the operation of the equipment over time; and:

(xxi) identification of staff and contractor responsibilities.

The consent holder shall at two yearly intervals review the above AQMP and supply to the Council an updated AQMP which details the procedures that will be implemented to operate

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in accordance with the conditions of this resource consent and the procedures that will be put into place to control the relevant activities. The consent holder shall at all times manage the relevant activities in accordance with the then current AQMP.

Building and ventilation system 8 The entire processing plant building including raw materials receipt room shall be

designed, sealed, constructed, operated, and maintained within a fully enclosed envelope, to minimise air leakage. The raw materials receipt room shall be sealed off from the rest of the building. All parts of the enclosed building, including the raw materials receipt room, and wet and dry process area shall be mechanically ventilated via the BRAVS. The BRAVS shall be designed, constructed, operated and maintained to ensure that negative air pressure is maintained within the building, at all times while material is being processed or raw material is otherwise present in the building. For the purposes of this condition “negative air pressure” shall mean an air pressure differential between the inside of the building and the outside air measuring not less than 7 Pascals during calm wind conditions. Air extracted via the BRAVS shall be directed to the humidifier and biofilter for treatment prior to discharge.


feed and decanter feed tanks.


10 There shall be no visible emissions (including but not limited to steam or water vapour) from process units extracted by the WSVS while the process unit is in operation.

11 Air shall be extracted directly from the following process units via the MVS at all times while the process unit is in use: (i) Drier discharge conveyors; and (ii) Meal bins (including blood meal bin)

The MVS shall maintain negative pressure within each extracted vessel to prevent the fugitive release of air from the vessel.

12 The ventilation systems (BRAVS, MVS and WSVS) shall be designed, installed, maintained and operated to ensure that during plant breakdowns the air extraction will continue to operate, directing extracted air to the biofilters.

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13 Backup fan units (“units”) shall be provided for the following as specified in the drawing titled “Greenlea Premier Meats Ltd, Proposed Rendering Plant, Odour Control Schematic”, Drawing Number Q880, Revision D WRC reference “03c G Green revised drawings” Doc11442428 i) Point Source Fan (unit # 8.03A); and ii) Building Ventilation Fan (unit # 8.06A). The units shall be designed to allow the ventilation systems (BRAVS, MVS and WSVS) to operate at full capacity in the event of a malfunction of the primary extraction fan systems and shall be maintained in operational condition at all times while the plant is in operation.


15 The raw material receipt room shall feature a dual door interlock entry system to ensure that raw materials receipt bins are behind a sealed door and within the building envelope ventilated by the BRAVS at all time, including during truck entry and egress.




18 All wastewater and washwater from the processing plant shall be directed via sealed

pipes to the site’s wastewater pre-treatment plant. All wastewater sumps and transfer points are to be sealed. Advice note: Manholes, inspection points and sumps shall be sealed and remain closed at all times other than during maintenance or repair.

Biofilters

19 The biofilters shall be designed, constructed, operated and maintained to ensure:

(i) An empty bed residence time of greater than 90 seconds; (ii) Inlet air temperature of less than 40oC; (iii) A pressure drop of generally less than 150mm water gauge; (iv) An even distribution of gas flow through filter bed; (v) There is no bypass of untreated air around the sides of or through fissures in the

filter bed; (vi) An operating pH in the range 4 – 8.5; (vii) A moisture level in the range 50 to 95% of dry weight; (viii) Relative humidity of more than 95%; and: (ix) Biofilter bed temperature of less than 40oC (at a depth of 300 – 500mm below

biofilter surface).

20 The biofilters shall be lined to capture all leachate, with the leachate directed to the site’s wastewater treatment plant via enclosed pipes

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Certification conditions 21 The consent holder shall, prior to commissioning the processing plant, engage an

independent and appropriately qualified professional, approved by the Council as to qualifications and experience, to provide certification that the plant, ventilation systems and biofilters have been designed, constructed, and installed in accordance with the conditions of this consent, including but not limited to the following: (i) The BRAVS and building have been designed and constructed to maintain negative

air pressure conditions in accordance with Condition 8; (ii) The WSVS has been designed and constructed to ventilate the sources specified in

Condition 9, and is capable, at a minimum, of ventilating each process unit concurrently at the extraction rates specified in the drawings referenced in Condition 1(ii)(c) above or such amended extraction rates as agreed to in writing by the Council;

(iii) The biofilters have been designed and constructed in accordance with Conditions 19 and 20;

(iv) Preventative maintenance systems are in place in accordance with Condition 34.

The certification shall include as-built drawings corresponding to the drawings referenced in Condition 1(ii)(c) signed by the independent professional to confirm the drawings accurately represent the development as constructed.




23 If requested by the Council in writing, the consent holder shall in the fifth year of every five year cycle after commissioning the processing plant, supply to the Council a report from an independent appropriately qualified professional approved by the Council as to qualifications and experience to: (i) Certify the extent to which the design and operation of the plant, ventilation systems

and biofilters continue to be robust and capable of ensuring ongoing compliance with the conditions of this consent;

(ii) Evaluate and report on new developments in technology relating to source minimisation, containment, ventilation and treatment of odour emitted from activities authorised by this consent and the avoidance and mitigation of odour effects beyond the boundary of the subject property; including: a) A comparison of the new developments in technology available in the preceding

five years; b) Any improvements that could be expected by adopting that technology; c) The feasibility of adopting that technology; and:

(iii) If applicable, to make recommendations on how the robustness and performance of the plant should be maintained and enhanced to achieve ongoing compliance with the conditions of this consent and the timescale within which technological or process/procedural enhancements should be implemented, taking into account the cost/ benefit.

24 Where applicable, the consent holder shall: i. as soon as practicable implement the recommendations in Condition 22 above;

and:

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ii. Implement the recommendations in Condition 23 in accordance with the timelines recommended in Condition 23(iii) above;

Unless otherwise agreed by Council in writing.

Peer review panel

25 If required by the Council in writing the consent holder shall establish and retain an independent peer review panel (“Panel”), suitably qualified and knowledgeable in odour assessment and control and rendering plant operation. The composition of the Panel shall be agreed jointly between the Council and the consent holder. The Panel will report to the Council and copy in the consent holder. The Panel will have no approval rights. The Panel shall be comprised of not less than two persons at any time. (i) The primary function of the Panel shall be to advise the Council and the consent

holder whether or not the matters listed below are sufficiently addressed to ensure that the conditions relating to the design, construction, operations and management of the plant are met; including: a) Process design of rendering plant/processes; b) Odour control; c) Odour management; d) Contingency plans; e) Overall site management; f) Plant and process maintenance; and: g) Best industry practice odour and process management.

(ii) The Panel shall be provided with all records, plans, designs and other information

that it requires to be able to undertake its functions.

(iii) The Panel shall undertake six monthly reviews of plant operations and odour control, pursuant to this resource consent. As part of this review, the Panel may also comment on, and provide possible solutions in the event that any measures implemented as part of this consent or AQMP do not resolve any odour issues.

(iv) The Panel may, with the written approval of the Council and following consultation with consent holder, seek specialist advice from others on matters panel members are not able to address because these matters are outside their areas of expertise.

(v) The consent holder shall ensure that records of any investigations and/or test results related to discharges into air are kept and copies made available to the Panel on request. The Panel shall report any findings and recommendations directly to the Council, with copies provided to consent holder.

(vi) The costs associated with the Panel and any external specialist advice used by it shall be met by the consent holder.

Advice note: Non-payment of these costs is non-compliance and may result in enforcement action.

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i. The material shall be received and contained within the building envelope within six hours of kill. Material that cannot meet this requirement shall be stabilised.

ii. The material shall be processed to the extent that it has reached the pre-cooker within eight hours of kill. Material that cannot meet this requirement shall be stabilised.

iii. The material shall have completed processing (into meal and tallow) within twelve hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within twelve hours of receipt at the site, for processing by a third party operator or disposal to a landfill authorised to receive the material.


i. Blood shall be received and contained within the building envelope within twelve hours of kill. Material that cannot meet this requirement shall be stabilised.

ii. Blood shall have completed processing into meal within eighteen hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within eighteen hours of receipt at the site, for processing by a third party operator or disposal to a landfill authorised to receive the material.






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34 Preventative maintenance systems shall be in place to avoid process, ventilation system and biofilter malfunction, plant breakdown, or equipment failure that may result in non-compliance with any conditions of this consent.

35 In the event of process malfunction, plant breakdown, or equipment failure that may result in non-compliance with any conditions of this consent the consent holder shall cease affected operations. Raw or partly processed material shall be retrieved and stabilised, and transported off site within twelve hours of receipt, for processing by a third party operator or disposal to a landfill authorised to receive the material. Operations affected shall not recommence until the process malfunction, plant breakdown, or equipment failure has been repaired or resolved.


Monitoring 37 The consent holder shall maintain records in sufficient detail as described in the AQMP to

verify compliance with Conditions 26 – 29 including for each load, description of raw material quality and origin, and records of the date and time of: (i) Slaughter; (ii) Dispatch from the Hamilton abattoir or transfer from the Morrinsville abattoir; (iii) Receipt at the Plant; (iv) Commencement of processing cycle; (v) Processing to pre-cooking stage (meal plant only); and: (vi) Completion of processing to meal or tallow.

Advice Note: The information required under clauses (iv) to (vi) may be inferred from records of receipt of material at the plant, processing throughput and diversion of material directly to processing.

38 The consent holder shall monitor and record the operation of the biofilters as follows:

(i) Continuous monitoring of temperature and pressure of inlet air to the biofilter (to be continuously displayed and recorded). The monitoring system shall be fitted with alarms indicating when the measured values are outside the parameters in Condition 19;

(ii) Monthly odour observations immediately downwind of the biofilter and visual check of biofilter condition (for clogging bed or channelling of flow);

(iii) Weekly measurements of: a) pressure drop across the biofilter beds; b) relative humidity of inlet and exhaust air from biofilters; c) Biofilter bed pH; d) Biofilter bed temperature; and:

(iv) Quarterly measurement of biofilter bed moisture content. A log shall be maintained of the information required under clauses (i) to (iv) of this condition. The log shall be made available to Council on request. The consent holder shall submit to the Council a monthly report recording all incidences when the biofilter

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operational parameters in Condition 19 were exceeded and the corrective actions taken to achieve compliance.

39 Differential air pressure (comparing internal room conditions and adjacent external

conditions) shall be continuously monitored in at least one location in each separate process room and the raw material receipt room. Pressure measurements shall be continuously displayed and recorded. The building pressure monitoring system shall be fitted with alarms indicating when the measured differential pressure is less than 7 Pascals and the differential pressure is positive. A log shall be maintained of the information required under this condition. The log shall be made available to Council on request. The consent holder shall submit to the Council a monthly report recording all incidences when the operational parameters above were exceeded and detailing the corrective actions taken to achieve compliance.

40 The ventilation systems shall meet the following flow or pressure monitoring requirements:

(i) Pressure within the WSVS extraction ducting immediately upstream of the condenser shall be continuously monitored, displayed and recorded;

(ii) Pressure within the BRAVS extraction ducting immediately upstream of the humidifier shall be continuously monitored, displayed and recorded;

(iii) Differential pressure across each bagfilter treating air extracted via the MVS shall be continuously monitored, displayed and recorded;

(iv) Alarms indicating changes in the pressure monitored in accordance with clauses (i) - (iii) shall be implemented in accordance with the requirements set out in the AQMP in accordance with Condition 7(xix);

(v) Emissions from the process units extracted by the WSVS shall be visually monitored in accordance with the requirements set out in the AQMP in accordance with Condition 7(xvii); and

(vi) Sample locations shall be provided within the WSVS and MVS to allow measurements of flow through ventilation ducting immediately downstream of the extraction point(s) for each extracted source to be undertaken. If requested by the Council, the Consent Holder shall undertake measurements of flow at any of the provided measurement locations.

41 A meteorological station that measures at least wind speed and direction, and records them as ten-minute or shorter time averages shall be installed, operated and maintained. The station shall be located to provide data that is representative of the wind patterns of the site. The wind speed and direction sensors shall have minimum stall and start speeds of 0.5 metres per second. The meteorological station shall be serviced and maintained at least annually and in accordance with the manufacturer's instructions. A log shall be maintained of the meteorological data recorded under this condition. The log shall be made available to Council on request.

42 The consent holder shall undertake regular (at least weekly) ambient odour observations in the vicinity of the site. The frequency of odour observations, methods, and reporting shall be set out in the AQMP. Odour observations shall be undertaken by an independent individual who is competent and suitably trained in the application of the FIDOL principles as set out in the AQMP. The results of the monitoring shall be made available to the Council on request.

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Natural gas-fired boiler 43 The maximum gross heat output of the gas-fired boiler shall be 12 MW. 44 The discharge shall be via a stack not less than 15 metres above ground level.

Documentation to demonstrate compliance shall be provided to the Council within three months of completion of construction of the stack.

45 Fuel used in the gas-fired boiler shall comply with New Zealand Standard Natural Gas Specification 5442 (1990), or subsequent amendments.

46 The gas fired boiler shall be serviced, and combustion conditions optimised annually by a suitably qualified service provider. The consent holder shall maintain a log of the annual service records, which shall be made available to Council on request.

47 Operation, maintenance and calibration of the boiler's automatic control system shall be in

accordance with the manufacturer's recommendations. Community consultation 48 The consent holder shall facilitate regular community liaison meetings with invitations sent

to all current occupiers of properties within 400 metres of the plant (as listed in Schedule 1 attached to these consent conditions), and monitoring staff from the Council and Matamata-Piako District Council. Meetings shall be held at least every 6 months unless otherwise agreed by the community members and the Council. The purpose of the meetings shall be: (i) for the community to raise any issues regarding odour emissions and air quality

nuisance effects; (ii) for the consent holder to report to the community on compliance with the conditions of

this consent and in particular odour complaint records and the results of independent ambient odour monitoring; and

(iii) for the consent holder to report to the community on any past or proposed changes to plant operations that may affect emissions to air including odour.

Complaints 49 If required by the Council in writing, after having regard to the site’s complaints history,

the consent holder must engage a suitably qualified and appropriately trained independent person who must be available: to assess odour complaints as far as practicable within 60 minutes of receiving

notification from either the consent holder or the Council; and: to provide a written report to the consent holder and to the Council as far as

practicable within 24 hours of receiving notification of the complaint; on whether the odour relating to the complaint originated from the site and if so, whether that odour was considered: (i) to have an offensive or objectionable effect beyond the boundary of the site; or: (ii) to be objectionable, if it became continuous or occurred on a regular or frequent

basis.

The consent holder must: (i) refer any odour complaints that in the opinion of the complainant is a breach of

Condition 4 directly to the independent investigator as soon as reasonably practical but no later than 30 minutes of receipt;

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(ii) task the independent person to assess the odour and report in accordance with the above requirements;

(iii) provide the independent person with access to the site for the purposes of carrying out inspections or measurements relevant to its investigation; and:

(iv) be responsible for paying all costs associated with the independent person’s investigation and report.

Advice Note: Non-payment of these costs is non-compliance and may result in enforcement action.

50 The consent holder shall maintain a complaint register for all objectionable odour complaints received by the consent holder. The register shall record: (i) the date, time and duration of the incident that has resulted in a complaint; (ii) the location of the complainant when the odour was detected; (iii) the possible cause of the odour incident; (iv) which part/s of the plant was/ were in operation at the time of the complaint; (v) which part/s of the plant did the odour likely originate from; (vi) the weather conditions and wind direction at the site when the odour event allegedly

occurred; and (vii) any corrective action undertaken by the consent holder in response to the complaint. The register shall be made available to the Council at all reasonable times. Complaints received by the consent holder that may indicate non-compliance with the conditions of this resource consent shall be forwarded to the Council within 5 days of the complaint being received.



for further action to reduce adverse effects from air emissions; (iii) a report on any community consultation meetings held over the last year and the


of this consent.

Environmental enhancement 52 The consent holder shall engage an appropriately qualified ecologist approved by the

Council as to qualifications and experience to prepare a report on the preservation of the native trees along the margins of the Morrinsville and Waitakaruru Streams where located on the site. The report shall be forwarded to the Council prior to commissioning of the plant and as a minimum shall recommend measures to future-proof the visual screening provided by the native trees, and/or additional screen planting to ensure adequate visual screening. The measures may include a weed and pest control programme, monitoring, record keeping, and riparian planting if beneficial to stabilising the stream banks.

53 The consent holder shall implement the recommendations of the ecological report within two years of the date of commissioning of the processing facility, and shall thereafter

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implement any ongoing maintenance, weed and pest control recommended in the ecologist’s report, for the duration of this resource consent.


Review

55 The Council may in the three months following the commissioning of the plant and annually

thereafter in the months June – August, serve notice on the consent holder under section 128 (1) of the Resource Management Act 1991, of its intention to review the conditions of this resource consent for any of the following purposes: (i) to review the effectiveness of the conditions of this resource consent in avoiding or


(ii) if necessary and appropriate, to require the holder of this resource consent to adopt the best practicable option to remove or reduce adverse effects on the surrounding environment due to objectionable odour effects that may result from the activity that the resource consent authorises;

(iii) to review the adequacy of and the necessity for monitoring undertaken by the consent holder.

(iv) to take into account any National Environmental Standard, National Policy Statement, or Waikato Regional Plan which have become operative since the granting of this consent.

Note: Costs associated with any review of the conditions of this resource consent will be recovered from the consent holder in accordance with the provisions of section 36 of the Resource Management Act 1991.

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Parcel Assessment Property Address 27907 6311 95 Morrinsville-Walton , RD 1 18787 6203 Eynon Road, Morrinsville 24606 12022 10 Eynon Road, Morrinsville 24153 11929 12 Eynon Road, Morrinsville 24308 11724 14 Eynon Road, Morrinsville 24605 12021 16 Eynon Road, Morrinsville 24663 12079 18 Eynon Road, Morrinsville 24514 11930 20 Eynon Road, Morrinsville 24515 11931 22 Eynon Road, Morrinsville 24516 11932 24 Eynon Road, Morrinsville 24453 11869 26 Eynon Road, Morrinsville 24599 12015 28 Eynon Road, Morrinsville 24625 12041 30 Eynon Road, Morrinsville 24521 11937 32 Eynon Road, Morrinsville 24523 11939 34 Eynon Road, Morrinsville 24642 12058 36 Eynon Road, Morrinsville 24662 12078 38 Eynon Road, Morrinsville 24682 12098 40 Eynon Road, Morrinsville 24600 12016 42 Eynon Road, Morrinsville 24556 11972 44 Eynon Road, Morrinsville 27908 6275 Kereone Road, Morrinsville 18859 6275 Kereone Road, Morrinsville 49703 36164 Unknown Address - Kiwirail 40328 40349 Piako Park Lane, Morrinsville 40329 40337 2 Piako Park Lane, Morrinsville 38755 35731 Allen Street, Morrinsville 33053 11024 38 Pickett Place, Morrinsville 27439 11024 12 Pickett Place, Morrinsville 23608 11024 12 Pickett Place, Morrinsville 23603 11019 2 Studholme Street, Morrinsville 23602 11018 4 Studholme Street, Morrinsville 23601 11017 6 Studholme Street, Morrinsville 23600 11016 2 Pickett Place, Morrinsville 23604 11020 4 Pickett Place, Morrinsville 23605 11021 6 Pickett Place, Morrinsville 23606 11022 8 Pickett Place, Morrinsville 23607 11023 10 Pickett Place, Morrinsville 23614 11030 22 Picket Place, Morrinsville 23615 11031 24 Pickett Place, Morrinsville 27446 11032 26 Pickett Place, Morrinsville 23616 34001 26 Pickett Place, Morrinsville 27445 34002 26 Pickett Place, Morrinsville 23574 10990 28 Studholme Street, Morrinsville 23573 10989 26 Studholme Street, Morrinsville 23572 10988 24 Studholme Street, Morrinsville

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23571 10987 22 Studholme Street, Morrinsville 23613 11029 2 Somerville Street, Morrinsville 23612 11028 17 Pickett Place, Morrinsville 23611 38929 15 Pickett Place, Morrinsville 27450 38930 13 Pickett Place, Morrinsville 23610 11026 11 Pickett Place, Morrinsville 23609 11025 9 Pickett Place, Morrinsville 23597 11013 7 Pickett Place, Morrinsville 23596 11012 5 Pickett Place, Morrinsville 23595 11011 3 Pickett Place, Morrinsville 23594 11010 1 Pickett Place, Morrinsville 23592 11008 8 Studholme Street, Morrinsville 23563 10979 1/10 Studholme Street, Morrinsville 23563 10980 2/10 Studholme Street, Morrinsville 38167 10975 12A Studholme Street, Morrinsville 38167 10976 12B Studholme Street, Morrinsville 38167 10977 12C Studholme Street, Morrinsville 23565 10981 14 Studholme Street, Morrinsville 23566 10982 16 Studholme Street, Morrinsville 27449 11028 17 Pickett Place, Morrinsville 39907 39911 2A Somerville Street, Morrinsville 23568 10984 18A Studholme Street, Morrinsville 23568 10985 18B Studholme Street, Morrinsville 39906 39910 20 Studholme Street, Morrinsville 32640 43481 Studholme Street, Morrinsville 22521 9937 27 Studholme Street, Morrinsville 22519 9935 25 Studholme Street, Morrinsville 26588 26587 2 Cureton Street, Morrinsville 22518 9934 1A Cureton Street, Morrinsville 22520 9936 21 Studholme Street, Morrinsville 22517 9933 19 Studholme Street, Morrinsville 22516 9932 17 Studholme Street, Morrinsville 25198 25197 15 Studholme Street, Morrinsville 22514 9930 11 Studholme Street, Morrinsville 22515 9931 13 Studholme Street, Morrinsville 22513 9929 9 Studholme Street, Morrinsville 22512 9928 7 Studholme Street, Morrinsville 22627 10043 6 Thorpe Street, Morrinsville 22629 10045 8 Thorpe Street, Morrinsville 22628 10044 5 Studholme Street, Morrinsville 22510 9926 3 Studholme Street, Morrinsville 22509 9925 1 Studholme Street, Morrinsville 27391 9924 Studholme Street, Morrinsville 22508 9924 Studholme Street, Morrinsville 18842 6258 Kuranui Road, Morrinsville 32641 43482 Studholme Street, Morrinsville 23498 10914 6 Ron Ladd Place, Morrinsville 27453 10914 4 Ron Ladd Place, Morrinsville

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23497 10913 8 Allen Street, Morrinsville 23516 10932 1 Ron Ladd Place, Morrinsville 23515 10931 3 Ron Ladd Place, Morrinsville 23514 10930 5 Ron Ladd Place, Morrinsville 47907 10928 9 Ron Ladd Place, Morrinsville 23512 10928 9 Ron Ladd Place, Morrinsville 23511 10927 11 Ron Ladd Place, Morrinsville 32642 43483 Canada Street, Morrinsville 34265 34293 Canada Street, Morrinsville 34264 10886 Canada Street, Morrinsville 23472 34066 5 Canada Street, Morrinsville 27454 10888 7 Canada Street, Morrinsville 27455 35906 9 Canada Street, Morrinsville 23474 10890 11 Canada Street, Morrinsville 25226 25225 16 Allen Street, Morrinsville 23475 10891 13 Canada Street, Morrinsville 23517 10933 36 Moorhouse Street, Morrinsville 23518 10934 38 Moorhouse Street, Morrinsville 23519 10935 40 Moorhouse Street, Morrinsville 23478 10894 19 Canada Street, Morrinsville 27531 10894 17 Canada Street, Morrinsville 23476 10892 3 Allen Street, Morrinsville 23477 10893 15 Canada Street, Morrinsville 27459 10904 24 Canada Street, Morrinsville 23488 10904 24 Canada Street, Morrinsville 27460 10904 24 Canada Street, Morrinsville 27458 10904 24 Canada Street, Morrinsville 23555 34637 9 Allen Street, Morrinsville 23536 34637 17 Allen Street, Morrinsville 23487 10903 12 Canada Street, Morrinsville 27456 10971 18 Allen Street, Morrinsville 32636 10971 Canada Street, Morrinsville 27457 34640 36 Allen Street, Morrinsville 23839 11255 28 Allen Street, Morrinsville 27594 11254 26 Allen Street, Morrinsville 23838 11254 26 Allen Street, Morrinsville 23551 10967 47 Allen Street, Morrinsville 23550 10966 45 Allen Street, Morrinsville 23549 10965 43 Allen Street, Morrinsville 23548 10964 41 Allen Street, Morrinsville 23546 10962 37 Allen Street, Morrinsville 23547 10963 39 Allen Street, Morrinsville 23545 10961 35A Allen Street, Morrinsville 23544 10960 35 Allen Street, Morrinsville 40413 40427 372G Thames Street, Morrinsville 40415 40428 33A Allen Street, Morrinsville 23542 10958 33 Allen Street, Morrinsville

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48703 42566 31A Allen Street, Morrinsville 48704 42564 31 Allen Street, Morrinsville 23540 10956 29 Allen Street, Morrinsville 41727 41737 25 Allen Street, Morrinsville 41726 41736 19 Allen Street, Morrinsville 23840 11256 30 Allen Street, Morrisnville 26564 26563 30A Allen Street, Morrinsville 35258 11257 30B Allen Street, Morrinsville 23536 10952 17 Allen Street, Morrinsville

LINZ ID: 4468465 Crown Land Survey Office Plan 58344 Note: For Parcel and Assessment Numbers – see Matamata-Piako District Council GIS.

https://mitchelldaysh‐

my.sharepoint.com/personal/murray_kivell_mitchelldaysh_co_nz/documents/md223_commissioner_hearing_greenlea/wrc final consent

conditions‐jan2018.docx

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Greenlea Air Quality Management Plan

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Table of Contents

1 Introduction .......................................................................................................................................... 4

1.1 Background ................................................................................................................................... 4

1.2 Emissions to Air ............................................................................................................................. 4

1.3 Air Quality Management Plan ....................................................................................................... 4

2 Purpose and Objectives of the Plan ...................................................................................................... 5

3 Resource Consent Requirements .......................................................................................................... 5

3.1 Requirements to prepare an Air Quality Management Plan ........................................................ 5

3.2 Consent conditions ....................................................................................................................... 6

3.3 Expiry of air discharge permit ....................................................................................................... 6

4 Relevant Documents ............................................................................................................................. 6

5 Roles and Responsibilities ..................................................................................................................... 7

5.1 Greenlea ........................................................................................................................................ 7

5.2 Waikato Regional Council ............................................................................................................. 7

5.3 Technical Experts .......................................................................................................................... 7

6 Protein Plant Processing ....................................................................................................................... 8

6.1 Overview ....................................................................................................................................... 8

6.2 Receiving of raw materials ............................................................................................................ 8

6.3 Processing of raw materials .......................................................................................................... 9

6.4 Out of specification raw material ............................................................................................... 10

7 Odour control system ......................................................................................................................... 10

7.1 air extraction system ................................................................................................................... 10

7.1.1 Description .......................................................................................................................... 10

7.1.2 Ducting ................................................................................................................................ 10

7.1.3 Monitoring .......................................................................................................................... 11

7.2 BIO FILTERS ................................................................................................................................. 11

7.2.1 Description .......................................................................................................................... 11

7.2.2 Monitoring, operation and maintenance ........................................................................... 11

8 Operation Procedures ......................................................................................................................... 14

8.1 Plant operation ........................................................................................................................... 14

8.2 Visual checks & Indicators........................................................................................................... 15

8.3 Cleaning and housekeeping ........................................................................................................ 15

8.4 Staff Training ............................................................................................................................... 15

9 Plant failure and contingency plan for air quality exceedances ......................................................... 16

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9.1 Introduction ................................................................................................................................ 16

10 Maintenance Program .................................................................................................................... 17

11 Odour Complaints ........................................................................................................................... 18

12 Boiler Air Emissions ......................................................................................................................... 19

12.1 Overview ..................................................................................................................................... 19

12.2 Relevant Consent Conditions ...................................................................................................... 19

12.3 Operation and Maintenance ....................................................................................................... 20

13 Data Management and Reporting .................................................................................................. 21

14 Audit and Review of Air Quality Management Plan ....................................................................... 21

Appendices .................................................................................................................................................. 23

Appendix A: Resource Consent # XXXXXX ........................................................................................... 23

Appendix B: Site Location Plan ............................................................................................................... 42

Appendix C: Sustainability Policy ............................................................................................................ 43

Appendix D: Complaint Record ............................................................................................................... 44

Appendix E: Process failure assessment ................................................................................................. 45

Definitions:

Hamilton abattoir means the consent holder’s meat processing plant located at Greenlea Lane,

Hamilton.

Morrinsville abattoir means the consent holder’s meat processing plant located at Studholme Street,

Morrinsville.

Council means the Waikato Regional Council including staff and contractors.

Stabilised means either:

• treated with acid to ensure that the whole mass of material maintains a pH less than 4.5; or:

• chilled or otherwise cooled to ensure that the whole mass of material reaches a temperature

of no greater than 4°C within 6 hours; or

• treated with any other preservative with the prior written agreement of the Council.

BRAVS means Building Room Air Ventilation System.

WSVS means Wet Source Ventilation System.

MVS means Meal Ventilation System.

Wet Processing Side means any part of the processes from raw materials receipt bins and blood tank

downstream to (and including) the driers.

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1 INTRODUCTION

1.1 BACKGROUND Greenlea is a family‐owned boutique beef processor operating two modern processing facilities, one

in Hamilton and one in Morrinsville. The company processes 220,000 cattle and 120,000 calves per

year between the two sites, and focuses on supplying high‐end cuts for the local and international

markets.

The Greenlea protein plant has set a new standard for rendering odour control in NZ. The current

industry standard is to treat the high and medium intensity odours with biofilters. The Greenlea

protein plant odour control system will not only treat the high and medium intensity odours, but also

treat the low intensity odours from within the entire building enclosure with the biofilter prior to

discharge.

The protein plant is located within a mechanically ventilated building that will be kept at negative

pressure to prevent fugitive emissions escaping to atmosphere. All air extracted from the building

passes through one of two bio‐filters to control any potential odour discharges. A 12 MW gas fired

boiler will be used to provide process heat to the protein plant.

1.2 EMISSIONS TO AIR The main sources of gaseous emission to air are biofilter emissions and combustion processes.

Emissions of gases have the potential to affect the air quality in the surrounding region. Effective

control and monitoring are essential to ensure that perceptible odour events are minimised, and that

no substances are present at levels that could be of concern to human or environmental health

1.3 AIR QUALITY MANAGEMENT PLAN An Air Quality Management Plan (AQMP)for Greenlea Premier Meats Limited (Greenlea) Protein is

required by condition 7 of the Air Discharge Permit AUTH 135190.01.01, granted 26 January 2018

(Appendix A).

Air Discharge Permit AUTH 135190.01.01 authorises the discharge of contaminants to air from a

protein plant at the Greenlea, Meat Processing Plant, Morrinsville, provided that beyond the

boundary of the site there shall be no odour, fume or dust which is noxious, offensive or

objectionable.

This AQMP records all management, monitoring and operational procedures necessary to comply

with the conditions of the Greenlea Air Discharge Permit

The location plan (Appendix B) show the general layout of the Greenlea operational area.

The Plan has been developed by Greenlea and its expert consultants, with input from stakeholder

consultation and specific comments from Waikato Regional Council (WRC). Feedback from these

groups and reviews has been incorporated into this Plan where appropriate.

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2 PURPOSE AND OBJECTIVES OF THE PLAN

The purpose of this Air Quality Management Plan is to provide the framework for an effective

programme of control and monitoring of emissions to air to ensure that air quality criteria are met to

the satisfaction of all stakeholders.

The Air‐Quality Management Plan will accurately record all management monitoring and operational

procedures initially necessary to ensure compliance with air discharge permit AUTH 135190.01.01.

These procedures are in support of the company’s sustainability policy as outlined in the policy

manual.

The objective of the Air Quality Management Plan is to avoid remedy or mitigate adverse nuisance

effects of odour from Greenlea’s operations at or beyond the boundaries of the site.

A copy of this management plan is to be retained on‐site and to be available for use by staff at all

times.

3 RESOURCE CONSENT REQUIREMENTS

3.1 REQUIREMENTS TO PREPARE AN AIR QUALITY MANAGEMENT PLAN Condition 7 of the Air Discharge Consent requires the following:

1 The consent holder shall, at least two months prior to commissioning the rendering and blood processing facility, supply to the Council an updated version of the AQMP referenced in Condition 1(ii)(b) above. The AQMP shall accurately record all monitoring, management and operational procedures, methodologies and contingency plans required to comply with the conditions of this consent. The AQMP shall as a minimum include: (i) rendering and blood processing raw material control including a management


(ii) identification, maintenance, monitoring, control and a recording system of key process parameters and back-up equipment which influence odour and contaminant emissions from raw material delivery/ receipt, rendering, blood processing, meal and tallow storage and handling, the biofilters and the gas-fired boiler;

(iii) inspection, maintenance, monitoring and recording of emissions control equipment including all extraction rates from each source, ducting, pipework, fans and associated equipment;

(iv) process equipment inspection, maintenance, monitoring and recording; (v) maintenance and monitoring of building integrity; (vi) preventive maintenance system procedures in accordance with Condition 35. (vii) contingency procedures for each emergency, plant breakdown, equipment failure


(viii) identification of critical spares and procedures to ensure availability of critical spares on site to ensure compliance at all times with this resource consent and in particular Condition 4;

(ix) procedures for plant closure and removal and stabilisation of raw and partially processed materials in the event of a process failure that would result in raw

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materials not being fully processed within the timeline set out in Conditions 28 and 29.

(x) procedures for assessment of each batch of raw material and for removal of out-of-specification material;

(xi) housekeeping and cleaning procedures; (xii) identification and control of miscellaneous emissions from the site which may

cause odour outside the boundaries of the site; (xiii) regular ambient odour monitoring in the vicinity of the site and training for the

odour monitor; (xiv) steps to be taken when odour is detected during ambient odour observations; (xv) complaints investigation, assessment and reporting; (xvi) notification protocols and procedures for community liaison group meetings; (xvii) procedures to protect ventilation ducting and access doors from vehicle impact

damage; (xviii) procedures for visual assessment of process units in accordance with Condition

40 and response actions in event of a breach of Condition 11; (xix) alarm thresholds and response actions for ventilation pressure monitoring

conducted in accordance with Condition 40; (xx) procedures to ensure that staff are appropriately trained in the day-to-day


(xxi) identification of staff and contractor responsibilities.

The consent holder shall at two yearly intervals review the above AQMP and supply to the Council an updated AQMP which details the procedures that will be implemented to operate in accordance with the conditions of this resource consent and the procedures that will be put into place to control the relevant activities. The consent holder shall at all times manage the relevant activities in accordance with the then current AQMP.

3.2 CONSENT CONDITIONS The discharge consent states the monitoring conditions which the Greenlea operations are required

to meet. These conditions are listed in Appendix A

3.3 EXPIRY OF AIR DISCHARGE PERMIT The air discharge consent (Air Discharge Consent AUTH 135190.01.01) will expire on 30 November

2035.

4 RELEVANT DOCUMENTS

Reference technical information to support this Air Quality Management Plan can be found in the

following documents:

a) “Greenlea Premier Meats Ltd Resource Consent Applications and Assessment of Effects on

the Environment” by Industrial Compliance Solutions Ltd, dated November 2016, Ref: 15003,

(“AEE”);

b) Updated drawings by Rendertech attached to the evidence of Brent Kennedy dated 20

October 2017 as amended by the drawings titled “Greenlea Premier Meats Ltd, Proposed

Rendering Plant, Odour Control Schematic”, Drawing Number Q880, Revision D, Amended 1

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November 2017 (WRC Doc# 11316899); “Greenlea Meats Ltd, Proposed PDS Rendering Plant,

Process Plant – Process Schematic”, Drawing Number Q860/1, Revision D, Amended 1

November 2017 (WRC Doc# 11322436) and Greenlea Premier Meats Ltd, Proposed New PDS

Rendering Plant, Site Lay‐Out, Drawing Number Q862, Revision H, Amended 6 November

2017. [See Schedule 1]

Additional details of the plant operation and maintenance requirements can be found in:

a) Repairs and Maintenance – Morrinsville Quality System (Ref GPM – 13 Version 3)

b) Protein Plant Operations Manual – Morrinsville Quality System (Ref …..)

5 ROLES AND RESPONSIBILITIES

5.1 GREENLEA The Greenlea Engineering Manager is responsible for all site environmental operations. Greenlea as

the consent holder, has a general responsibility to implement all consent conditions, to abide by this

management plan and all other Management Plans relevant to the site operations.

The Engineering Manager contact details are:

Neville Thompson

Greenlea Premier Meats Ltd

Hamilton.

Mobile: 029 271 6142

Email: [email protected]

5.2 WAIKATO REGIONAL COUNCIL The Waikato regional Council is required to review this air‐quality Management plan.

The Waikato regional Council also has an enforcement officer duties and assesses the operation in

terms of compliance with the air discharge consent.

5.3 TECHNICAL EXPERTS Technical experts are required to provide timely advice and technical expertise in a professional and

competent manner. An understanding of consent conditions and this management plan is generally

required.

The Technical Experts contact details are:

Brent Kennedy

Industrial Compliance Solutions Ltd

Mobile: 027 702 7654

Email: [email protected]

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6 PROTEIN PLANT PROCESSING

6.1 OVERVIEW A process flow diagram of the rendering and blood processing operations at Greenlea Morrinsville

site is presented in Appendix C.

Odour emissions from heated raw materials are the predominant source of fugitive odour from the

rendering and blood processing. Unprocessed raw materials (when fresh), and the finished products

(tallow, bone meal, and dried blood) generate relatively low levels of odour.

Greenlea control the odours from the protein plant as follows:

raw materials are processed fresh to minimise odour emissions during transportation to site

and processing;

When the raw materials cannot be processed within the time frames specified within the

resource consent, the raw materialist averted to a third party operation for processing;

the gaseous emissions from all the main odour sources and the air from within the process

building are captured, cooled and directed to the bio filters for odour removal.

6.2 RECEIVING OF RAW MATERIALS Raw materials will be received by direct transfer from the Morrinsville Plant and by enclosed trucks

for the Hamilton Plant.

The truck unloading area will be a walled off enclosure. The enclosure will be ventilated by the

odour management system to maintain negative pressure. The raw material receipt room shall

feature a dual door interlock entry system to ensure that raw materials receipt bins are behind a

sealed door and within the building envelope ventilated by the Building Room Air Ventilation System

(BRAVS) at all time.

Raw material will be transported fresh from the Hamilton facility by truck and processed in the

required timeframes (Table 6‐1), significantly reducing any odour potential from this material. There

will be no rendering of third party fallen stock at the plant.

Blood from the Morrinsville and Hamilton sites is collected in a bulk tank before being transferred

directly into the blood process. The blood drying process consists of a heat coagulation, mechanical

dewatering in a decanter centrifuge followed by drying in a contact drier, which is an indirect steam

heated, continuous drier for drying a variety of granular and fluid products (Appendix B – Blood

process).

Factory doors remain closed and are only opened to receive goods or for vehicle entry & exit.

Table 6‐1: Timeframe requirement for raw material processing

All raw material, except blood, received from Morrinsville or Hamilton abattoirs shall be processed within the following time frames

i. The material shall be received and contained within the building envelope within six hours of kill. Material that cannot meet this requirement shall be stabilised

ii. The material shall be processed to the extent that it has reached the pre‐cooker within eight hours of kill. Material that cannot meet this requirement

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shall be stabilised iii. The material shall have completed processing (into

meal and tallow) within twelve hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within twelve hours of receipt at the site, for processing by a third‐party operator or disposal to a landfill authorised to receive the material.

All blood received from Morrinsville or Hamilton abattoirs shall be processed within the following time frames:


ii. Blood shall have completed processing into meal within eighteen hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within eighteen hours of receipt at the site, for processing by a third‐party operator or disposal to a landfill authorised to receive the material.

Additional relevant consent conditions for the receiving of raw material to the Morrinsville Protein

Plant are detailed below:

No paunch material, fallen stock (except casualty stock that has died in transit to either the

Hamilton or Morrinsville abattoir), and material exhibiting any visible signs of putrefaction

shall be processed at the plant.

All equipment, processing areas and processing lines associated with the Wet Processing

Side shall be cleaned thoroughly on at least one occasion every day on which processing

occurs and kept free of accumulated or deposited material.

Raw material received from the Hamilton abattoir or transferred from the Morrinsville

abattoir shall be kept within enclosed bins or vessels at all times at the subject site except

within ventilated areas of the building. Raw material receipt bins shall remain enclosed and

DSVS ventilation shall be employed to maintain negative pressure conditions within the raw

material bins at all times when doors to the raw materials receipt room are open.

No raw material or product shall be stored outside the ventilated building.

Trucks and storage containers shall be cleaned of all raw material before leaving the

enclosed unloading area.

The following records shall be maintained to verify compliance with Conditions 26 – 29 including for

each load, description of raw material quality and origin, and records of the date and time of:

Slaughter;

Dispatch from the Hamilton abattoir or transfer from the Morrinsville abattoir;

Receipt at the Plant;

Commencement of processing cycle;

Processing to pre‐cooking stage (meal plant only); and:

Completion of processing to meal or tallow.

6.3 PROCESSING OF RAW MATERIALS Raw Material from the Morrinsville and Hamilton sites is reduced in size in a pre‐breaker. The pre‐

broken material is conveyed to the pre‐cooker.

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The precooked material, containing, water, fat and protein solids, is continuously discharged from

the pre‐cooker and enters the drainer conveyor. In the drainer conveyor the free liquid fat is drained

off. The solids are conveyed to the twin screw press where the remaining free liquid is pressed out.

The solids are dried in an indirect steam heated disc drier, and the dried meal is ready for milling and

screening (Appendix B). The liquid from the drainer conveyor and press is pumped to the decanter

where the fine solids are separated. These fine solids are mixed with the press cake before drying.

The remaining water and fat mixture is pumped to the separator where it is split into the water and

fat phases. The water phase, containing some fat and dissolved protein, is pumped to the

evaporator where it is concentrated and mixed with the press cake before drying. The fat phase,

tallow, is pumped to storage.

6.4 OUT OF SPECIFICATION RAW MATERIAL On the receipt of raw material which is deemed to be out of specification the following process will

be followed:

1. The raw material will be isolated and identified as out of specification raw material;

2. If the material has arrived at the Morrinsville site, the out of specification raw material will

be held in an enclosed area, stabilised on site, while arrangements are made to remove the

raw material from site;

3. Out of specification raw material which is still in transit to the Morrinsville site will be

diverted to the site’s contracted third‐party supplier for processing out of specification raw

material.

4. An investigation into the cause of the raw material becoming out of specification will be

undertaken.

5. The result of the investigation will be reported to the WRC in the Annual Report to Council.

7 ODOUR CONTROL SYSTEM

7.1 AIR EXTRACTION SYSTEM

7.1.1 Description

All stages of the rendering process, with the exception of the finished product tanks and evaporator,

will be contained within the protein plant building that is kept at negative pressure to prevent the

escape of fugitive odour emissions to atmosphere. The tallow tanks and evaporator plant located

outside the building will be fully sealed and connected to the point source extract system to ensure

no release of fugitive odour emissions.

7.1.2 Ducting

The integrity of the extraction system ducting is critical to the successful operation of the odour

control system. All ducting, where possible has been elevated above ground level to reduce the risk

of damage by mobile plant. Ducting which is located at ground level has been fenced off to prevent

potential damage. Where roadways and surface ducting are in close vicinity, additional barriers have

been installed to prevent impact damage.

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7.1.3 Monitoring

The ventilation systems shall undertake the following flow or pressure monitoring requirements:

(i) Pressure within the WSVS extraction ducting immediately upstream of the condenser shall

be continuously monitored, displayed and recorded;

(ii) Pressure within the BRAVS extraction ducting immediately upstream of the humidifier shall

be continuously monitored, displayed and recorded;

(iii) Differential pressure across each bagfilter treating air extracted via the MVS shall be

continuously monitored, displayed and recorded;

(iv) Alarms indicating changes in the pressure monitored in accordance with clauses (i) ‐ (iii) shall

be implemented in accordance with the requirements set out in the AQMP in accordance

with Condition 7(xix);

(v) Emissions from the process units extracted by the WSVS shall be visually monitored in

accordance with the requirements set out in the AQMP in accordance with Condition

7(xvii)(xviii); and

(vi) Sample locations shall be provided within the WSVS and MVS to allow measurements of flow

through ventilation ducting immediately downstream of the extraction point(s) for each

extracted source to be undertaken. If requested by the Council, the Consent Holder shall

undertake measurements of flow at any of the provided measurement locations.

All continuously monitored pressure and flow point are displayed and record on the plant SCADA

system.

7.2 BIO FILTERS

7.2.1 Description

There are two biofilters installed with a total active media volume of 3,600m3 and an empty bed

residence time (EBRT) of greater than 90 seconds. The system has been designed to accommodate

the air extraction rate of 130,000 m3/hour. The biofilters design criteria are based on an AgResearch

design, originally developed by the MIRINZ (Meat Industry Research Association) specifically for

control of odours from meat processing facilities. This design uses pine bark as the active media.

Biofilters work by bringing microorganisms into contact with the odorous compound in the air

stream. The microorganisms live in a thin layer of moisture, the "biofilm", which surrounds the

particles that make up the filter media. During the biofiltration process, the contaminated air stream

is slowly pumped through the biofilter and the contaminants are adsorbed onto the biofilm. This

gives microorganisms the opportunity to degrade the pollutants and to produce energy and

metabolic by‐products in the form of CO2 and H2O.

7.2.2 Monitoring, operation and maintenance

Relevant consent conditions

The biofilters shall be designed, constructed, operated and maintained to ensure (condition 19):

(i) An empty bed residence time of greater than 90 seconds;

(ii) Inlet air temperature of less than 40oC;

(iii) A pressure drop of generally less than 150mm water gauge;

(iv) An even distribution of gas flow through filter bed;

(v) There is no bypass of untreated air around the sides of or through fissures in the filter bed;

(vi) An operating pH in the range 4 – 8.5;

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(vii) A moisture level in the range 50 to 95% of dry weight;

(viii) Relative humidity of more than 95%; and:

(ix) Biofilter bed temperature of less than 40oC (at a depth of 300 – 500mm below biofilter

surface).

The biofilters shall be lined to capture all leachate, with the leachate directed to the site’s

wastewater treatment plant via enclosed pipes (condition 20).

Monitoring program for the operation of the biofilter is summarised in the table below.

Table 7‐1: Biofilter monitoring programme

Frequency Parameter Acceptable valueContinuous Record biofilter influent temperature Measured with a temperature

probe and logged. Alarms shall be fitted to notify of values outside the above parameters

No higher than 40 ˚C

Record biofilter inlet pressure Measured with a pressure sensor and logged. Alarms shall be fitted to notify of values outside the above parameters

Compare trends and identify sudden changes in pressure.

Daily Check for strong odours and localised vapour emissions from biofilter

Visual and sniffing No odour. Emissions evenly distributed ‐ the visible. No leaks and ducting

Weekly Pressure drop across biofilter bed – Permanently installed sample locations

Pressure drop across the biofilter will be measured using a calibrated manometer. The positive tube of the manometer will be connected to a permanently installed sample point on the lateral distribution pipe on the biofilter. The negative tube will remain open to the atmosphere. Record the pressure reading from the manometer.

< 150mm W.G

Check operation of biofilter drainage water pump

Visual pump must be operational

Relative humidity – Air stream leaving the biofilter (6 random measurements)

Relative humidity will be measured using a portable RH meter

No lower than 95%

Test biofilter sample for pH – random sample at a depth of 300 – 500mm

pH will be determined by extracting a sample and measuring with a pH meter

4 – 8.5

Bed temperature at a depth of 300 – 500mm below biofilter surface

Bed temperature will be measured using a temperature probe pushed into the bed to a depth of 300 – 500mm

No higher than 40 ˚C

Monthly Odour observations immediately down wind of the biofilter.

Visual and sniffing No odour

Check of biofilter condition (for clogging bed and channelling of flow)

Visual No evidence of clogging of bed or channelling of flow

3 ‐ monthly Test biofilter sample for moisture content – random sample at a depth of 300 – 500mm

Moisture content will be determined by oven drying overnight at 105 ˚C

50% ‐ 75% (wet basis)

Relative humidity – Inlet to biofilter (2 measurements)

Relative humidity will be measured using a portable RH meter

No lower than 95%

Annually Test biofilter performance by testing influent and effluent gases by olfactomery

Collect gas sample and send to laboratory for olfactometry analysis

> 95% odour reduction

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W.G = water gauge

The main factors that could affect the boifilters odour removal efficiency and the proposed controls

are outlined as follows:

Moisture content

The biofilter should remained moist without the need of watering. This is because the influent air is

normally above ambient temperature and saturated with water vapour which results in

condensation of water vapour within the biofilter. During the summer the surface of the biofilter

may dry out and the depth of thislayer should not exceed 100 mm. If the moisture content in the

bed becomes too low (i.e. the bed dried out), the microorganisms would die off. As a result

additional irrigation of bed may be required. The moisture content of the bed will also be regularly

checked.

Excess moisture can restrict airflow through the biofilter and normally only as a potential problem

with final degraded biofilter media that has poor drainage characteristics. Sample and testing of the

moisture content of the bark is required by resource consent condition 7. A bark sample shall be

taken from approximately 300 ‐ 500 mm below the surface of the biofilter and sent to a laboratory

for moisture testing and pH.

pH

The pH of the biofilter should be maintained between 4.0 and 8.5. Monthly pH measurements are

taken at the same time as the moisture testing.

The pH of bark is naturally low (4.0 to 6.0). As required, raise the pH of the biofilter with agricultural

lime. Spread approximately 500 Kg of lime over the surface and allow rainfal to wash the lime into

the biofilter before retesting the pH. Apply more lime as required.

Channelling of the airflow in the bed

If the extracted air is not well distributed across the bed, this can result in short‐circuiting of the air

flow, which reduces the contact time between the airflow and the biofilm and reduces the efficiency

of odour removal. This can particularly be an issue on the side Walls of the biofilter. Channelling can

generally be detected by a walkover of the biofilter to identify odours, which would suggest release

of untreated, or partially treated, air.

Loosening biofilter material

The filter media requires loosening when the pressure drop becomes excessive, or if significant

short‐circuiting or poor odour removal performance becomes evident.

The most thorough method of loosening filter media is to remove it completely from the biofilter

and store ??. Once the fine bark layer has been removed inspect the state of the course bark layer

and replace or loosen the course bark if necessary.

Physical breakdown of the media over time

Over time, the bed media can break down and compact. This reduces the void space in the media

and the overall contact between the airflow and biofilm. The pressure drop across the media bed

provides a good indication of whether any compaction is occurring, If the pressure drop exceeds

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100mm water gauge then compaction of the media may have occurred, and digging over or

replacement of the media would be required.

Replacing and topping up bark material

The biofilter bark should last at least 10 years before needing total replacement. Over this period

the biofilter may need to be loosened several times, and topped up with fresh bark. Total

replacement is required when the filter material has degraded (particle size reduced) to an extent

that frequent loosening is required.

8 SITE MONITORING

8.1 METEOROLOGICAL MONITORING The site has established a meteorological monitoring station on site at the following coordinates –

TO BE DETERMINED.

The station location meets the requirements of AS/NZS 35801.1‐2007 Methods for sampling and

analysis of ambient air. Part 1.1: Guide to siting air monitoring equipment. Parameters collected are

as required by condition 41 of the resource consent.

Condition 41 ‐ A meteorological station that measures at least wind speed and direction, and records

them as ten‐minute or shorter time averages shall be installed, operated and maintained. The station

shall be located to provide data that is representative of the wind patterns of the site. The wind

speed and direction sensors shall have minimum stall and start speeds of 0.5 metres per second. The

meteorological station shall be serviced and maintained at least annually and in accordance with the

manufacturer's instructions. A log shall be maintained of the meteorological data recorded under this

condition. The log shall be made available to Council on request.

This is likely to be managed by a third‐party contractor – still to be finalised.

8.2 ODOUR MONITORING Weekly odour observations will be undertaken at three locations around the Greenlea site. The

location are: STILL TO BE DETERMINED

FIDOL principles will be used for the odour observations. Procedures for the odour observations are

detailed below.

Developing procedures based on MfE Good Practice Guide for Assessing and Managing Odour

9 OPERATION PROCEDURES

9.1 PLANT OPERATION

Details and references to operational procedure to be added on plant is built and commissioned.

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9.2 VISUAL CHECKS & INDICATORS The protein plant and biofilter emission control systems will be regularly serviced and maintained

according to the manufacturers recommendations.

Greenlea will regularly monitor the operating parameters of the biofilters, including:

Continuous monitoring and recording of gas inlet temperature (plant SCADA system);

Continuous monitoring and recording of the operation of the inlet gas fan (plant SCADA system);

At least weekly monitoring and recording of pressure drop across the bed;

At least 3 monthly monitoring and recording of bed pH;

At least 3 monthly monitoring and recording of bed moisture content; and

Daily visual observations of the state of the biofilter bed, particularly for short circuiting and clogging of the bed.

9.3 CLEANING AND HOUSEKEEPING Good cleaning and housekeeping practices are important for odour control in the protein plant. The

cleaning and sanitation of the rendering plant as detailed in the protein plant operational manual.

9.4 STAFF TRAINING Training will be provided to site personnel during site inductions and site operation meeting on

current site practices relating to minimising the potential for odour emissions along with procedures

for the reporting and managing odour emission in the unlikely event that they arise.

Job descriptions and annual training reviews will identify which personnel need training in aspects of

the odour control system. The site manager will oversee training and ensure that appropriate

training is provided. A detailed training record will be maintained for each staff member.

Appropriately trained and experienced staff will be available to ensure that the AQMP is followed

and all obligations are meet.

Specialist training will be provided as required to personnel involved in the following areas:

Operation of biofilter;

Testing of biofilter parameters;

Data recording;

Odour assessment – FIDOL principles

Data storage; and

Reporting requirements.

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10 PLANT FAILURE AND CONTINGENCY PLAN FOR AIR QUALITY EXCEEDANCES

10.1 INTRODUCTION During a period of plant breakdown or maintenance, the air extraction will continue to operate

directing extracted odours to the biofilters. It is expected that most routine maintenance and repairs

can be completed in a timely manner that will not result in odours being release from the plant. The

site has identified critical spares required for the Protein Plant and biofilter and these are to be held

on site.

To ensure that a potential odour release does not occur during upset plant operations, Greenlea

have assessed the potential failure modes for the odour control system and protein plant as a part of

the application process. Details of the assessment are presented in Appendix E.

From this assessment, improvements to the proposed design plant and operating procedures have

been made. These include:

The addition of a backup extraction fan for the odour control system to prevent odour release in the event of a fan failure;

The inclusion of barriers to protect ducting and air tight doors from vehicle impact;

Ensuring all doors have self‐closing devices or are monitored by the control room;

Robust shut down procedures in the event of plant failure; and

Detailed monitoring and control of the biofilters performance

Maintenance and repairs to the odour control system will be scheduled to be completed when the

rest of the site is not operating. If this cannot be managed, Greenlea will dispose of renderable

material at a third‐party site.

The process controls instrumentation and interlocks have been designed to prevent process upsets

or odour emissions.

In the event of malfunctions in the plant, raw materials will be stabilised to reduce odour or

redirected third‐party provider. If the problem at the plant can’t be rectified promptly, raw and

partly processed materials will be removed from escape hatches which have been provided for in a

number of conveyors.

Removable hatches will be provided in the following conveyors to facilitate removal of partially or

unprocessed material.

Conveyor 4.05 ‐removal of partially or undried material in the event of a drier malfunction.

Conveyor 3.01 – removal of solids product from the decanters and presses if it is unfit for

drying or the driers cannot are not operational.

Conveyors 1.11, 1.05, 1.03 – removal of raw materials from the raw material area.

Details and references to operational procedure to be added on when plant is built and

commissioned.

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In the event of a major plant breakdown that has the potential to cause an odour nuisance, the plant

engineer will inform the Waikato Regional Council, ph: 0800 800 401.

Any product not able to be rendered elsewhere will be stabilised on site and processed as soon as

possible. If necessary, material will be sent to an approved landfill for disposal.

11 MAINTENANCE PROGRAM

Greenlea currently operate a preventive maintenance programme for all plant and equipment in

operation on the Morrinsville site. This has resulted in extremely low levels of plant down time (less

than 0.3%).

The biofilter and extraction system has been included in the maintenance programme (Reference to

maintenance programme)

The odour control system serviced and checked at least monthly to ensure uninterrupted operation

of the system. Critical spares will be identified and held in stock either on site or by equipment

supplier. A list of these spares is detailed in Appendix E.

Table 11‐1: Odour control system maintenance checks

Frequency Parameter Acceptable valueDaily Check for strong odours and localised

vapour emissions from biofilter Visual and sniffing No odour. Emissions evenly

distributed ‐ the visible.

Check of all external ducting Visual No visual damage or leaks

Weekly

Monthly

3 ‐ monthly

Annually

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12 ODOUR COMPLAINTS

The Engineering Manager is responsible for the documentation and response to complaints

regarding air emissions. All complaints are to be recorded in a “Complaints Form” (Appendix D), this

shall include a report of:

1. Time and type of complaint including details of incident e.g. duration, location and any

effects noted:

2. Name address and contact phone number of the complaint (if provide);

3. Where practicable the weather conditions including wind direction at the time of the

incident;

4. If the complaint is the current odour event, the investigator opposite the location of the

reported odour to verify the odour and likely source;

5. The likely cause of the complaint and the response made by the consent holder including any

corrective action taken;

6. Further action proposed as a result of the complaint; and

7. The response from the consent holder to the complaint

Greenlea have committed to the following resource consent conditions:

Condition 4 ‐ The discharge shall not result in odour that is objectionable to the extent that it causes

an adverse effect at or beyond the boundary of the subject property.

Condition 5 ‐ Should an emission of odour result in a breach of Condition 4, the consent holder shall

cease processing raw material immediately and immediately notify the Council. Subsequently the

consent holder shall provide a written report to the Council and to the complainant (unless contact

details are not available) within five days of the event. The report shall specify:

(i) the date and time the plant ceased processing raw material;

(ii) the cause or likely cause of the event and any factors that influenced its severity; (iii) the nature and timing of any measures implemented by the consent holder to correct the

fault;

(iv) the date and time the plant recommenced processing raw material;

(v) any redress provided to those adversely affected; and (vi) the nature and timing of the steps to be taken in future to prevent recurrence of similar

events.

Condition 6 ‐ If the Council determines, after taking into account the results of its own odour

assessments and/or the assessments of its agents and/or independent odour assessment required

under the conditions of this resource consent, that the implementation of this resource consent has

resulted in a breach of Condition 4; the Council may issue a written notice to the consent holder

requiring:

the receipt of any new raw material to cease immediately. Rendering and/or blood


processing to cease immediately. Rendering and/or blood processing of material already in

the process line shall not be completed.

If a notice is issued, no new processing shall be undertaken, and no raw materials shall be received

until:

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(i) the Consent Holder has supplied to the Council a report from an independent appropriately

qualified professional approved by the Council as to qualifications and experience certifying

that the cause of the odour has been identified, rectified and measures put in place to

ensure it will not reoccur; and:

(ii) the Council advises the consent holder in writing that raw material may be received, and

processing may recommence.

The complaint log shall be made available to the Waikato regional Council at all reasonable times and

a copy shall be forwarded to the Council annually as required by the resource consent.

The following criteria are used to assess whether an odour complaint is classed as offensive or

objectionable.

Frequency

Intensity

Duration

Offensiveness

Location of odour

Condition 5 provides for Greenlea to self‐management if odour is reported to the consent holder.

Condition 6 provides a clear mechanism for the Council to direct the consent holder based on the

Council’s determination.

13 BOILER AIR EMISSIONS

13.1 OVERVIEW The protein plant operates a single 12 MW gas fired boiler to provide process heat to the rendering

process.

13.2 RELEVANT CONSENT CONDITIONS

The discharge shall be via a stack not less than 15 metres above ground level.

Documentation to demonstrate compliance shall be provided to the Council within three

months of completion of construction of the stack;

Fuel used in the gas‐fired boiler shall comply with New Zealand Standard Natural Gas

Specification 5442 (1990), or subsequent amendments.;

4546 The gas fired boiler shall be serviced, and combustion conditions optimised annually

by a suitably qualified service provider. The consent holder shall maintain a log of the annual

service records, which shall be made available to Council on request;

Operation and maintenance and calibration of the boiler this automatic control system shall

be in accordance with the manufacturer’s recommendations

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13.3 OPERATION AND MAINTENANCE The boiler has a rated energy output of 12 MW and a Stack height of 15 m. It is fired by reticulated

natural gas. The boiler will be operated in accordance with the operation manual provided by the

boiler supplier (add reference)

The boiler will be inspected and maintained by a suitably qualified boiler technician once a year to

ensure the boiler is operating at optimum conditions.

Routine checks and servicing will be managed by Greenlea’s preventive maintenance programme for

all plant and equipment in operation on the Morrinsville site. Critical spares will be identified and

held in stock either on site or by equipment supplier. A list of these spares is detailed in Appendix E.

14 COMMUNITY CONSULTATION

14.1 CONSULTATION Greenlea facilitates regular community liaison meetings with all current occupiers of properties

within 400 metres of the plant (as listed in Schedule 2 ‐ Appendix A), and monitoring staff from the

Council and Matamata‐Piako District Council.

Meetings are currently held every 6 months. However, this frequency may change if agreed by the

community members and the Council. The location and time of the meeting is STILL TO BE

DETERMINED

The purpose of the meetings shall be:

(i) for the community to raise any issues regarding odour emissions and air quality nuisance

effects;

(ii) for the consent holder to report to the community on compliance with the conditions of this

consent and in particular odour complaint records and the results of independent ambient

odour monitoring; and

(iii) for the consent holder to report to the community on any past or proposed changes to plant

operations that may affect emissions to air including odour.

Greenlea provide written minutes of the meeting to all meeting attendees.

14.2 ENVIRONMENTAL ENHANCEMENT Greenlea have committed to the environmental enhancement and preservation of the native trees

along the margins of the Morrinsville and Waitakaruru Streams to future‐proof the visual screening

provided by the native trees to ensure adequate visual screening is maintained. This includes

additional riparian planting on the Greenlea.

An appropriately qualified ecologist will be commissioned to prepare a report on the enhancement

and preservation of the native trees along the margins of the Morrinsville and Waitakaruru Streams.

This will be completed by DATE STILL TO BE DETERMINED. The recommendations of the ecological

report will be implemented within two years of the date of commissioning of the processing facility.

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15 DATA MANAGEMENT AND REPORTING

An annual air quality report will be prepared and submitted to WRC by 1 August of each year.

Condition 51 requires that:

Unless otherwise agreed to by the Council in writing, the consent holder shall prepare and forward to

the Council by 1 August of each year an annual report (covering the period from the first processing

day following the annual plant shut‐down and ending with the last processing day prior to next year’s

annual plant shut‐down) on the management and performance of the operations and facilities

associated with the exercise of this consent, which shall include:

(i) a review of all monitoring required by this consent over the previous year;

(ii) an analysis of complaint records for the previous year and a determination of the need for

further action to reduce adverse effects from air emissions;

(iii) a report on any community consultation meetings held over the last year and the outcome of

any issues raised; and:

(iv) any significant maintenance works required to achieve compliance with the conditions of this

consent.

16 AUDIT AND REVIEW OF AIR QUALITY MANAGEMENT PLAN

Greenlea carries out periodical internal environmental reviews and audits. These are undertaken by

senior Greenlea personnel.

Greenlea site staff will undertake regular meetings to review and evaluate environmental issues

taking into account:

Any internal and external audit reports;

Reports of Council offices;

Environmental incident reports;

Complaints received; and

Results of emission testing.

A two‐yearly review of the AQMP will be undertake by Greenlea. The updated AQMP will be

submitted to the WRC for approval.

Condition 55 of the resource consent allows for the Council to undertake annual reviews of the

Greenlea consent. The condition states that;

The Council may in the three months following the commissioning of the plant and annually

thereafter in the months June – August, serve notice on the consent holder under section 128 (1) of

the Resource Management Act 1991, of its intention to review the conditions of this resource consent

for any of the following purposes:

(i) to review the effectiveness of the conditions of this resource consent in avoiding or mitigating

any adverse effects on the environment from the exercise of this resource consent and if

necessary to avoid, remedy or mitigate such effects by way of further or amended conditions;

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(ii) if necessary and appropriate, to require the holder of this resource consent to adopt the best

practicable option to remove or reduce adverse effects on the surrounding environment due to

objectionable odour effects that may result from the activity that the resource consent

authorises;


(iv) to take into account any National Environmental Standard, National Policy Statement, or

Waikato Regional Plan which have become operative since the granting of this consent.

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APPENDICES

APPENDIX A:

RESOURCE CONSENT AUTH 135190.01.01

Waikato Regional Council

AUTH 135190.01.01 Consent type: Discharge Permit Consent subtype: Discharge to Air Activity authorised: Discharge contaminants to air from an animal by-

products rendering and blood processing plant and gas fired boiler


Map Reference: NZTM – 5828832 E / 1823418 N Consent duration: Granted for a period of 18 years to expire on 30

November 2035.

CONDITIONS Definitions: Hamilton abattoir means the consent holder’s meat processing plant located at Greenlea Lane, Hamilton. Morrinsville abattoir means the consent holder’s meat processing plant located at Studholme Street, Morrinsville. Council means the Waikato Regional Council including staff and contractors. Stabilised means either: treated with acid to ensure that the whole mass of material maintains a pH less than 4.5;


temperature of no greater than 4°C within 6 hours; or treated with any other preservative with the prior written agreement of the Council. BRAVS means Building Room Air Ventilation System. WSVS means Wet Source Ventilation System. MVS means Meal Ventilation System. Wet Processing Side means any part of the processes from raw materials receipt bins and blood tank downstream to (and including) the driers. General accordance

2 The activity authorised under this consent shall be undertaken in general accordance

with:



Effects on the Environment” by Industrial Compliance Solutions Ltd, dated November 2016, Ref: 15003, WRC Doc# 11323677 (“AEE”);

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b) “Greenlea Air Quality Management Plan – Draft”, received 21 March 2016, WRC Doc# 4106007 (“AQMP”);

c) Updated drawings by Rendertech attached to the evidence of Brent Kennedy dated 20 October 2017 as amended by the drawings titled “Greenlea Premier Meats Ltd, Proposed Rendering Plant, Odour Control Schematic”, Drawing Number Q880, Revision D, Amended 1 November 2017 (WRC Doc# 11316899); “Greenlea Meats Ltd, Proposed PDS Rendering Plant, Process Plant – Process Schematic”, Drawing Number Q860/1, Revision D, Amended 1 November 2017 (WRC Doc# 11322436) and Greenlea Premier Meats Ltd, Proposed New PDS Rendering Plant, Site Lay-Out, Drawing Number Q862, Revision H, Amended 6 November 2017. [See Schedule 1]


3 For the duration of this resource consent, the consent holder shall maintain contingency contractual arrangements with third party operators where raw or partly processed material can be rendered off-site or disposed of to a landfill authorised to receive the material when the material cannot meet the conditions of this consent. The consent holder shall make copies of the contractual agreements available to the Council upon request.

4 All processes on site shall be operated, maintained, supervised, monitored and controlled to ensure that emissions authorised by this consent are maintained at the minimum practicable level.

Odour

5 The discharge shall not result in odour that is objectionable to the extent that it causes an adverse effect at or beyond the boundary of the subject property.



the fault; (iv) the date and time the plant recommenced processing raw material; (v) any redress provided to those adversely affected; and (vi) the nature and timing of the steps to be taken in future to prevent recurrence of

similar events.

Advice Note: Condition 5 provides for self-management if odour is reported to the consent holder. Condition 6 provides a clear mechanism for the Council to direct the consent holder based on the Council’s determination.


assessments and/or the assessments of its agents and/or independent odour assessment required under the conditions of this resource consent, that the implementation of this resource consent has resulted in a breach of Condition 4; the Council may issue a written notice to the consent holder requiring:

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the receipt of any new raw material to cease immediately. Rendering and/or blood processing of material already in the process line shall be permitted to be completed. or


If a notice is issued, no new processing shall be undertaken and no raw materials shall be received until: (i) the Consent Holder has supplied to the Council a report from an independent



Air Quality Management Plan 8 The consent holder shall, at least two months prior to commissioning the rendering and

blood processing facility, supply to the Council an updated version of the AQMP referenced in Condition 1(ii)(b) above. The AQMP shall accurately record all monitoring, management and operational procedures, methodologies and contingency plans required to comply with the conditions of this consent. The AQMP shall as a minimum include: (xxii) rendering and blood processing raw material control including a management


(xxiii) identification, maintenance, monitoring, control and a recording system of key process parameters and back-up equipment which influence odour and contaminant emissions from raw material delivery/ receipt, rendering, blood processing, meal and tallow storage and handling, the biofilters and the gas-fired boiler;

(xxiv) inspection, maintenance, monitoring and recording of emissions control equipment including all extraction rates from each source, ducting, pipework, fans and associated equipment;

(xxv) process equipment inspection, maintenance, monitoring and recording; (xxvi) maintenance and monitoring of building integrity; (xxvii) preventive maintenance system procedures in accordance with Condition 35. (xxviii) contingency procedures for each emergency, plant breakdown, equipment failure


(xxix) identification of critical spares and procedures to ensure availability of critical spares on site to ensure compliance at all times with this resource consent and in particular Condition 4;

(xxx) procedures for plant closure and removal and stabilisation of raw and partially processed materials in the event of a process failure that would result in raw materials not being fully processed within the timeline set out in Conditions 28 and 29.

(xxxi) procedures for assessment of each batch of raw material and for removal of out-of-specification material;

(xxxii) housekeeping and cleaning procedures; (xxxiii) identification and control of miscellaneous emissions from the site which may

cause odour outside the boundaries of the site; (xxxiv) regular ambient odour monitoring in the vicinity of the site and training for the

odour monitor; (xxxv) steps to be taken when odour is detected during ambient odour observations ;

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(xxxvi) complaints investigation, assessment and reporting; (xxxvii) notification protocols and procedures for community liaison group meetings; (xxxviii) procedures to protect ventilation ducting and access doors from vehicle impact

damage; (xxxix) procedures for visual assessment of process units in accordance with Condition

40 and response actions in event of a breach of Condition 11; (xl) alarm thresholds and response actions for ventilation pressure monitoring

conducted in accordance with Condition 40; (xli) procedures to ensure that staff are appropriately trained in the day-to-day


(xlii) identification of staff and contractor responsibilities.

The consent holder shall at two yearly intervals review the above AQMP and supply to the Council an updated AQMP which details the procedures that will be implemented to operate in accordance with the conditions of this resource consent and the procedures that will be put into place to control the relevant activities. The consent holder shall at all times manage the relevant activities in accordance with the then current AQMP.

Building and ventilation system 9 The entire processing plant building including raw materials receipt room shall be

designed, sealed, constructed, operated, and maintained within a fully enclosed envelope, to minimise air leakage. The raw materials receipt room shall be sealed off from the rest of the building. All parts of the enclosed building, including the raw materials receipt room, and wet and dry process area shall be mechanically ventilated via the BRAVS. The BRAVS shall be designed, constructed, operated and maintained to ensure that negative air pressure is maintained within the building, at all times while material is being processed or raw material is otherwise present in the building. For the purposes of this condition “negative air pressure” shall mean an air pressure differential between the inside of the building and the outside air measuring not less than 7 Pascals during calm wind conditions. Air extracted via the BRAVS shall be directed to the humidifier and biofilter for treatment prior to discharge.


feed and decanter feed tanks.


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11 There shall be no visible emissions (including but not limited to steam or water vapour) from process units extracted by the WSVS while the process unit is in operation.

12 Air shall be extracted directly from the following process units via the MVS at all times while the process unit is in use: (i) Drier discharge conveyors; and (ii) Meal bins (including blood meal bin)

The MVS shall maintain negative pressure within each extracted vessel to prevent the fugitive release of air from the vessel.

13 The ventilation systems (BRAVS, MVS and WSVS) shall be designed, installed, maintained and operated to ensure that during plant breakdowns the air extraction will continue to operate, directing extracted air to the biofilters.

14 A backup building and wet process extraction fan system (excluding meal bins), designed to allow the ventilation systems to operate at full capacity in the event of a malfunction of the primary extraction fan systems shall be maintained in operating condition at all times while the plant is in operation.


16 The raw material receipt room shall feature a dual door interlock entry system to ensure that raw materials receipt bins are behind a sealed door and within the building envelope ventilated by the BRAVS at all time, including during truck entry and egress.




19 All wastewater and washwater from the processing plant shall be directed via sealed pipes to the site’s wastewater pre-treatment plant. All wastewater sumps and transfer points are to be sealed. Advice note: Manholes, inspection points and sumps shall be sealed and remain closed at all times other than during maintenance or repair.

Biofilters

20 The biofilters shall be designed, constructed, operated and maintained to ensure:

(i) An empty bed residence time of greater than 90 seconds; (ii) Inlet air temperature of less than 40oC; (iii) A pressure drop of generally less than 150mm water gauge; (iv) An even distribution of gas flow through filter bed; (v) There is no bypass of untreated air around the sides of or through fissures in the

filter bed; (vi) An operating pH in the range 4 – 8.5; (vii) A moisture level in the range 50 to 95% of dry weight; (viii) Relative humidity of more than 95%; and:

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(ix) Biofilter bed temperature of less than 40oC (at a depth of 300 – 500mm below biofilter surface).

21 The biofilters shall be lined to capture all leachate, with the leachate directed to the site’s

wastewater treatment plant via enclosed pipes Certification conditions 22 The consent holder shall prior to commissioning the processing plant engage an

independent appropriately qualified professional approved by the Council as to qualifications and experience to provide certification that the plant, ventilation systems and biofilters have been designed, constructed, and installed in accordance with the conditions of this consent, including but not limited to the following: (i) The BRAVS and building have been designed and constructed to maintain negative

air pressure conditions in accordance with Condition 8; (ii) The WSVS has been designed and constructed to ventilate the sources specified in

Condition 9, and is capable, at a minimum, of ventilating each process unit concurrently at the extraction rates specified in the drawings referenced in Condition 1(ii)(c) above or such amended extraction rates as agreed to in writing by the Council;

(iii) The biofilters have been designed and constructed in accordance with Conditions 19 and 20;

(iv) Preventative maintenance systems are in place in accordance with Condition 34.

The certification shall include as-built drawings corresponding to the drawings referenced in Condition 1(ii)(c) signed by the independent professional to confirm the drawings accurately represent the development as constructed.




24 If requested by the Council in writing, the consent holder shall in the fifth year of every five year cycle after commissioning the processing plant, supply to the Council a report from an independent appropriately qualified professional approved by the Council as to qualifications and experience to: (i) Certify the extent to which the design and operation of the plant, ventilation systems

and biofilters continue to be robust and capable of ensuring ongoing compliance with the conditions of this consent;

(ii) Evaluate and report on new developments in technology relating to source minimisation, containment, ventilation and treatment of odour emitted from activities authorised by this consent and the avoidance and mitigation of odour effects beyond the boundary of the subject property; including: a) A comparison of the new developments in technology available in the preceding

five years; b) Any improvements that could be expected by adopting that technology; c) The feasibility of adopting that technology; and:

(iii) If applicable, to make recommendations on how the robustness and performance of the plant should be maintained and enhanced to achieve ongoing compliance with the conditions of this consent and the timescale within which technological or

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process/procedural enhancements should be implemented, taking into account the cost/ benefit.

25 Where applicable, the consent holder shall: i. as soon as practicable implement the recommendations in Condition 22 above;

and: ii. Implement the recommendations in Condition 23 in accordance with the timelines

recommended in Condition 23(iii) above

Unless otherwise agreed by Council in writing.

Peer review panel

26 If required by the Council in writing the consent holder shall establish and retain an independent peer review panel (“Panel”), suitably qualified and knowledgeable in odour assessment and control and rendering plant operation. The composition of the Panel shall be agreed jointly between the Council and the consent holder. The Panel will report to the Council and copy in the consent holder. The Panel will have no approval rights. The Panel shall be comprised of not less than two persons at any time. (i) The primary function of the Panel shall be to advise the Council and the consent

holder whether or not the matters listed below are sufficiently addressed to ensure that the conditions relating to the design, construction, operations and management of the plant are met; including: a) Process design of rendering plant/processes; b) Odour control; c) Odour management; d) Contingency plans; e) Overall site management; f) Plant and process maintenance; and: g) Best industry practice odour and process management.

(ii) The Panel shall be provided with all records, plans, designs and other information

that it requires to be able to undertake its functions.

(iii) The Panel shall undertake six monthly reviews of plant operations and odour control, pursuant to this resource consent. As part of this review, the Panel may also comment on, and provide possible solutions in the event that any measures implemented as part of this consent or AQMP do not resolve any odour issues.

(iv) The Panel may, with the written approval of the Council and following consultation with consent holder, seek specialist advice from others on matters panel members are not able to address because these matters are outside their areas of expertise.

(v) The consent holder shall ensure that records of any investigations and/or test results related to discharges into air are kept and copies made available to the Panel on request. The Panel shall report any findings and recommendations directly to the Council, with copies provided to consent holder.

(vi) The costs associated with the Panel and any external specialist advice used by it shall be met by the consent holder.

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Advice note: Non-payment of these costs is non-compliance and may result in enforcement action.





i. The material shall be received and contained within the building envelope within six hours of kill. Material that cannot meet this requirement shall be stabilised.

ii. The material shall be processed to the extent that it has reached the pre-cooker within eight hours of kill. Material that cannot meet this requirement shall be stabilised.

iii. The material shall have completed processing (into meal and tallow) within twelve hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within twelve hours of receipt at the site, for processing by a third party operator or disposal to a landfill authorised to receive the material.



ii. Blood shall have completed processing into meal within eighteen hours of receipt on site. Material that cannot meet this requirement shall be transported from the site, within eighteen hours of receipt at the site, for processing by a third party operator or disposal to a landfill authorised to receive the material.





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35 Preventative maintenance systems shall be in place to avoid process, ventilation system and biofilter malfunction, plant breakdown, or equipment failure that may result in non-compliance with any conditions of this consent.

36 In the event of process malfunction, plant breakdown, or equipment failure that may result in non-compliance with any conditions of this consent the consent holder shall cease affected operations. Raw or partly processed material shall be retrieved and stabilised, and transported off site within twelve hours of receipt, for processing by a third party operator or disposal to a landfill authorised to receive the material. Operations affected shall not recommence until the process malfunction, plant breakdown, or equipment failure has been repaired or resolved.


Monitoring 38 The consent holder shall maintain records in sufficient detail as described in the AQMP to

verify compliance with Conditions 26 – 29 including for each load, description of raw material quality and origin, and records of the date and time of: (i) Slaughter; (ii) Dispatch from the Hamilton abattoir or transfer from the Morrinsville abattoir; (iii) Receipt at the Plant; (iv) Commencement of processing cycle; (v) Processing to pre-cooking stage (meal plant only); and: (vi) Completion of processing to meal or tallow.

Advice Note: The information required under clauses (iv) to (vi) may be inferred from records of receipt of material at the plant, processing throughput and diversion of material directly to processing.

39 The consent holder shall monitor and record the operation of the biofilters as follows:

(i) Continuous monitoring of temperature and pressure of inlet air to the biofilter (to be continuously displayed and recorded). The monitoring system shall be fitted with alarms indicating when the measured values are outside the parameters in Condition 19;

(ii) Monthly odour observations immediately downwind of the biofilter and visual check of biofilter condition (for clogging bed or channelling of flow);

(iii) Weekly measurements of: a) pressure drop across the biofilter beds; b) relative humidity of inlet and exhaust air from biofilters; c) Biofilter bed pH; d) Biofilter bed temperature; and:

(iv) Quarterly measurement of biofilter bed moisture content.

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A log shall be maintained of the information required under clauses (i) to (iv) of this condition. The log shall be made available to Council on request. The consent holder shall submit to the Council a monthly report recording all incidences when the biofilter operational parameters in Condition 19 were exceeded and the corrective actions taken to achieve compliance.

40 Differential air pressure (comparing internal room conditions and adjacent external

conditions) shall be continuously monitored in at least one location in each separate process room and the raw material receipt room. Pressure measurements shall be continuously displayed and recorded. The building pressure monitoring system shall be fitted with alarms indicating when the measured differential pressure is less than 7 Pascals and the differential pressure is positive. A log shall be maintained of the information required under this condition. The log shall be made available to Council on request. The consent holder shall submit to the Council a monthly report recording all incidences when the operational parameters above were exceeded and detailing the corrective actions taken to achieve compliance.

41 The ventilation systems shall meet the following flow or pressure monitoring requirements:

(i) Pressure within the WSVS extraction ducting immediately upstream of the condenser shall be continuously monitored, displayed and recorded;

(ii) Pressure within the BRAVS extraction ducting immediately upstream of the humidifier shall be continuously monitored, displayed and recorded;

(iii) Differential pressure across each bagfilter treating air extracted via the MVS shall be continuously monitored, displayed and recorded;

(iv) Alarms indicating changes in the pressure monitored in accordance with clauses (i) - (iii) shall be implemented in accordance with the requirements set out in the AQMP in accordance with Condition 1(xix);

(v) Emissions from the process units extracted by the WSVS shall be visually monitored in accordance with the requirements set out in the AQMP in accordance with Condition 1(xvii); and

(vi) Sample locations shall be provided within the WSVS and MVS to allow measurements of flow through ventilation ducting immediately downstream of the extraction point(s) for each extracted source to be undertaken. If requested by the Council, the Consent Holder shall undertake measurements of flow at any of the provided measurement locations.

42 A meteorological station that measures at least wind speed and direction, and records them as ten-minute or shorter time averages shall be installed, operated and maintained. The station shall be located to provide data that is representative of the wind patterns of the site. The wind speed and direction sensors shall have minimum stall and start speeds of 0.5 metres per second. The meteorological station shall be serviced and maintained at least annually and in accordance with the manufacturer's instructions. A log shall be maintained of the meteorological data recorded under this condition. The log shall be made available to Council on request.

43 The consent holder shall undertake regular (at least weekly) ambient odour observations in the vicinity of the site. The frequency of odour observations, methods, and reporting shall be set out in the AQMP. Odour observations shall be undertaken by an independent individual who is competent and suitably trained in the application of the FIDOL principles as set out in the AQMP. The results of the monitoring shall be made available to the Council on request.

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Natural gas-fired boiler 44 The maximum gross heat output of the gas-fired boiler shall be 12 MW. 45 The discharge shall be via a stack not less than 15 metres above ground level.

Documentation to demonstrate compliance shall be provided to the Council within three months of completion of construction of the stack.

46 Fuel used in the gas-fired boiler shall comply with New Zealand Standard Natural Gas Specification 5442 (1990), or subsequent amendments.

47 The gas fired boiler shall be serviced, and combustion conditions optimised annually by a suitably qualified service provider. The consent holder shall maintain a log of the annual service records, which shall be made available to Council on request.

48 Operation, maintenance and calibration of the boiler's automatic control system shall be in

accordance with the manufacturer's recommendations. Community consultation 49 The consent holder shall facilitate regular community liaison meetings with all current

owners and occupiers of properties within 400 metres of the plant (as listed in Schedule 2 attached to these consent conditions), and monitoring staff from the Council and Matamata-Piako District Council. Meetings shall be held at least every 6 months unless otherwise agreed by the community members and the Council. The purpose of the meetings shall be: (i) for the community to raise any issues regarding odour emissions and air quality

nuisance effects; (ii) for the consent holder to report to the community on compliance with the conditions of

this consent and in particular odour complaint records and the results of independent ambient odour monitoring; and

(iii) for the consent holder to report to the community on any past or proposed changes to plant operations that may affect emissions to air including odour.

Complaints 50 If required by the Council in writing, after having regard to the site’s complaints history,

the consent holder must engage a suitably qualified and appropriately trained independent person who must be available: to assess odour complaints as far as practicable within 60 minutes of receiving

notification from either the consent holder or the Council; and: to provide a written report to the consent holder and to the Council as far as

practicable within 24 hours of receiving notification of the complaint; on whether the odour relating to the complaint originated from the site and if so, whether that odour was considered: (i) to have an offensive or objectionable effect beyond the boundary of the site; or: (ii) to be objectionable, if it became continuous or occurred on a regular or frequent

basis.

The consent holder must:

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(i) refer any odour complaints that in the opinion of the complainant is a breach of Condition 4 directly to the independent investigator as soon as reasonably practical but no later than 30 minutes of receipt;

(ii) task the independent person to assess the odour and report in accordance with the above requirements;

(iii) provide the independent person with access to the site for the purposes of carrying out inspections or measurements relevant to its investigation; and:

(iv) be responsible for paying all costs associated with the independent person’s investigation and report.

Advice Note: Non-payment of these costs is non-compliance and may result in enforcement action.

51 The consent holder shall maintain a complaint register for all objectionable odour complaints received by the consent holder. The register shall record: (i) the date, time and duration of the incident that has resulted in a complaint; (ii) the location of the complainant when the odour was detected; (iii) the possible cause of the odour incident; (iv) which part/s of the plant was/ were in operation at the time of the complaint; (v) which part/s of the plant did the odour likely originate from; (vi) the weather conditions and wind direction at the site when the odour event allegedly

occurred; and (vii) any corrective action undertaken by the consent holder in response to the complaint. The register shall be made available to the Council at all reasonable times. Complaints received by the consent holder that may indicate non-compliance with the conditions of this resource consent shall be forwarded to the Council within 5 days of the complaint being received.



for further action to reduce adverse effects from air emissions; (iii) a report on any community consultation meetings held over the last year and the


of this consent.

Environmental enhancement 53 The consent holder shall engage an appropriately qualified ecologist approved by the

Council as to qualifications and experience to prepare a report on the preservation of the native trees along the margins of the Morrinsville and Waitakaruru Streams where located on the site. The report shall be forwarded to the Council prior to commissioning of the plant and as a minimum shall recommend measures to future-proof the visual screening provided by the native trees, and/or additional screen planting to ensure adequate visual screening. The measures may include a weed and pest control programme, monitoring, record keeping, and riparian planting if beneficial to stabilising the stream banks.

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54 The consent holder shall implement the recommendations of the ecological report within

two years of the date of commissioning of the processing facility, and shall thereafter implement any ongoing maintenance, weed and pest control recommended in the ecologist’s report, for the duration of this resource consent.


Review

56 The Council may in the three months following the commissioning of the plant and annually

thereafter in the months June – August, serve notice on the consent holder under section 128 (1) of the Resource Management Act 1991, of its intention to review the conditions of this resource consent for any of the following purposes: (i) to review the effectiveness of the conditions of this resource consent in avoiding or


(ii) if necessary and appropriate, to require the holder of this resource consent to adopt the best practicable option to remove or reduce adverse effects on the surrounding environment due to objectionable odour effects that may result from the activity that the resource consent authorises;


(iv) to take into account any National Environmental Standard, National Policy Statement, or Waikato Regional Plan which have become operative since the granting of this consent.

Note: Costs associated with any review of the conditions of this resource consent will be recovered from the consent holder in accordance with the provisions of section 36 of the Resource Management Act 1991.

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Schedule 1: List of Drawings Referenced in Condition 1(c)

# Drawing Reference WRC Doc#

1 Process Plant – Process Schematic Drawing: Q860/1; Revision: D Amended: 01/11/2017

Attached to the email from Neville Thompson of Greenlea Premier Meats Ltd, dated 1 November 2017.

11322436

2 Meal Plant – Process Schematic Drawing: Q860/2; Revision: C Amended: 12/10/2017

Attached to the Evidence of Brent Kennedy, dated 20 October 2017.

3 Blood Plant – Process Schematic Drawing: Q860/3; Revision: D Amended: 12/10/2017


4 Meal Plant Ventilation – Process Schematic Drawing: 860/4; Revision: B Amended: 12/10/2017


5 Odour Control Schematic Drawing: Q880; Revision: D Amended: 01/11/2017

Attached to the email from Neville Thompson of Greenlea Premier Meats Ltd, dated 1 November 2017

11316899

6 Plant Layout Drawing: Q861; Revision: G Amended: 16/10/201


7 Site Layout Drawing: Q862; Revision: H Amended: 06/11/2017

Attached to the email from Neville Thompson of Greenlea Premier Meats Ltd, dated 7 November 2017.

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Parcel Assessment Property Address 27907 6311 95 Morrinsville-Walton RD 1 27907 6311 95 Morrinsville-Walton RD 1 18787 6203 Eynon Road, Morrinsville 24606 12022 10 Eynon Road, Morrinsville 24153 11929 12 Eynon Road, Morrinsville 24153 11929 12 Eynon Road, Morrinsville 24308 11724 14 Eynon Road, Morrinsville 24308 11724 14 Eynon Road, Morrinsville 24605 12021 16 Eynon Road, Morrinsville 24663 12079 18 Eynon Road, Morrinsville 24514 11930 20 Eynon Road, Morrinsville 24514 11930 20 Eynon Road, Morrinsville 24515 11931 22 Eynon Road, Morrinsville 24515 11931 22 Eynon Road, Morrinsville 24516 11932 24 Eynon Road, Morrinsville 24453 11869 26 Eynon Road, Morrinsville 24599 12015 28 Eynon Road, Morrinsville 24625 12041 30 Eynon Road, Morrinsville 24521 11937 32 Eynon Road, Morrinsville 24523 11939 34 Eynon Road, Morrinsville 24642 12058 36 Eynon Road, Morrinsville 24662 12078 38 Eynon Road, Morrinsville 24682 12098 40 Eynon Road, Morrinsville 24600 12016 42 Eynon Road, Morrinsville 24556 11972 44 Eynon Road, Morrinsville 27908 6275 Kereone Road, Morrinsville 18859 6275 Kereone Road, Morrinsville 49703 36164 Unknown Address - Kiwirail 40328 40349 Piako Park Lane, Morrinsville 40329 40337 2 Piako Park Lane, Morrinsville 38755 35731 Allen Street, Morrinsville 33053 11024 38 Pickett Place, Morrinsville 27439 11024 12 Pickett Place, Morrinsville 23608 11024 12 Pickett Place, Morrinsville

23603 11019 2 Studholme Street, Morrinsville 23602 11018 4 Studholme Street, Morrinsville 23601 11017 6 Studholme Street, Morrinsville 23600 11016 2 Pickett Place, Morrinsville 23604 11020 4 Pickett Place, Morrinsville 23605 11021 6 Pickett Place, Morrinsville 23606 11022 8 Pickett Place, Morrinsville

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23606 11022 8 Pickett Place, Morrinsville 23607 11023 10 Pickett Place, Morrinsville 23614 11030 22 Picket Place, Morrinsville 23614 11030 22 Picket Place, Morrinsville 23615 11031 24 Pickett Place, Morrinsville 23615 11031 24 Pickett Place, Morrinsville 27446 11032 26 Pickett Place, Morrinsvile 23616 34001 26 Pickett Place, Morrinsvile 27445 34002 26 Pickett Place, Morrinsvile 23574 10990 28 Studholme Street, Morrinsville 23574 10990 28 Studholme Street, Morrinsville 23573 10989 26 Studholme Street, Morrinsville 23572 10988 24 Studholme Street, Morrinsville 23571 10987 22 Studholme Street, Morrinsville 23571 10987 22 Studholme Street, Morrinsville 23613 11029 2 Somerville Street, Morrinsville 23612 11028 17 Pickett Place, Morrinsville 23612 11028 17 Pickett Place, Morrinsville 23611 38929 15 Pickett Place, Morrinsville 27450 38930 13 Pickett Place, Morrinsville 23610 11026 11 Pickett Place, Morrinsville 23609 11025 9 Pickett Place, Morrinsville 23597 11013 7 Pickett Place, Morrinsville 23596 11012 5 Pickett Place, Morrinsville 23596 11012 5 Pickett Place, Morrinsville 23595 11011 3 Pickett Place, Morrinsville 23594 11010 1 Pickett Place, Morrinsville 23594 11010 1 Pickett Place, Morrinsville 23592 11008 8 Studholme Street, Morrinsville 23563 10979 1/10 Studholme Street, Morrinsville 23563 10979 1/10 Studholme Street, Morrinsville 23563 10980 2/10 Studholme Street, Morrinsville 23563 10980 2/10 Studholme Street, Morrinsville 38167 10975 12A Studholme Street, Morrinsville 38167 10976 12B Studholme Street, Morrinsville 38167 10977 12C Studholme Street, Morrinsville 23565 10981 14 Studholme Street, Morrinsville 23565 10981 14 Studholme Street, Morrinsville 23566 10982 16 Studholme Street, Morrinsville 27449 11028 17 Pickett Place, Morrinsville 39907 39911 2A Somerville Street, Morrinsville 23568 10984 18A Studholme Street, Morrinsville 23568 10985 18B Studholme Street, Morrinsville 23568 10985 18B Studholme Street, Morrinsville 39906 39910 20 Studholme Street, Morrinsville

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39906 39910 20 Studholme Street, Morrinsville 32640 43481 Studholme Street, Morrinsville 22521 9937 27 Studholme Street, Morrinsville 22521 9937 27 Studholme Street, Morrinsville 22519 9935 25 Studholme Street, Morrinsville 22519 9935 25 Studholme Street, Morrinsville 26588 26587 2 Cureton Street, Morrinsville 26588 26587 2 Cureton Street, Morrinsville 22518 9934 1A Cureton Street, Morrinsville 22520 9936 21 Studholme Street, Morrinsville 22517 9933 19 Studholme Street, Morrinsville 22516 9932 17 Studholme Street, Morrinsville 22516 9932 17 Studholme Street, Morrinsville 25198 25197 15 Studholme Street, Morrinsville 25198 25197 15 Studholme Street, Morrinsville 22514 9930 11 Studholme Street, Morrinsville 22515 9931 13 Studholme Street, Morrinsville 22513 9929 9 Studholme Street, Morrinsville 22513 9929 9 Studholme Street, Morrinsville 22512 9928 7 Studholme Street, Morrinsville 22627 10043 6 Thorpe Street, Morrinsville 22627 10043 6 Thorpe Street, Morrinsville 22629 10045 8 Thorpe Street, Morrinsville 22629 10045 8 Thorpe Street, Morrinsville 22628 10044 5 Studholme Street, Morrinsville 22628 10044 5 Studholme Street, Morrinsville 22510 9926 3 Studholme Street, Morrinsville 22510 9926 3 Studholme Street, Morrinsville 22509 9925 1 Studholme Street, Morrinsville 27391 9924 Studholme Street, Morrinsville 22508 9924 Studholme Street, Morrinsville 18842 6258 Kuranui Road, Morrinsville 32641 43482 Studholme Street, Morrinsville 23498 10914 6 Ron Ladd Place, Morrinsville 27453 10914 4 Ron Ladd Place, Morrinsville 23497 10913 8 Allen Street, Morrinsville 23497 10913 8 Allen Street, Morrinsville

23516 10932 1 Ron Ladd Place, Morrinsville 23516 10932 1 Ron Ladd Place, Morrinsville 23515 10931 3 Ron Ladd Place, Morrinsville 23515 10931 3 Ron Ladd Place, Morrinsville 23514 10930 5 Ron Ladd Place, Morrinsville 23514 10930 5 Ron Ladd Place, Morrinsville 47907 10928 9 Ron Ladd Place, Morrinsville 47909 10928 9 Ron Ladd Place, Morrinsville

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23512 10928 9 Ron Ladd Place, Morrinsville 23512 10928 9 Ron Ladd Place, Morrinsville 23511 10927 11 Ron Ladd Place, Morrinsville 32642 43483 Canada Street, Morrinsville 34265 34293 Canada Street, Morrinsville 34264 10886 Canada Street, Morrinsville 34264 10886 Canada Street, Morrinsville 23472 34066 5 Canada Street, Morrinsville 23472 34066 5 Canada Street, Morrinsville 27454 10888 7 Canada Street, Morrinsville 27454 10888 7 Canada Street, Morrinsville 27455 35906 9 Canada Street, Morrinsville 27455 35906 9 Canada Street, Morrinsville 23474 10890 11 Canada Street, Morrinsville 23474 10890 11 Canada Street, Morrinsville 25226 25225 16 Allen Street, Morrinsville 25226 25225 16 Allen Street, Morrinsville 23475 10891 13 Canada Street, Morrinsville 23475 10891 13 Canada Street, Morrinsville 23517 10933 36 Moorhouse Street, Morrinsville 23518 10934 38 Moorhouse Street, Morrinsville 23518 10934 38 Moorhouse Street, Morrinsville 23519 10935 40 Moorhouse Street, Morrinsville 23478 10894 19 Canada Street, Morrinsville 27531 10894 17 Canada Street, Morrinsville 23476 10892 3 Allen Street, Morrinsville 23477 10893 15 Canada Street, Morrinsville 23477 10893 15 Canada Street, Morrinsville 27459 10904 24 Canada Street, Morrinsville 23488 10904 24 Canada Street, Morrinsville 23488 10904 24 Canada Street, Morrinsville 27460 10904 24 Canada Street, Morrinsville 27458 10904 24 Canada Street, Morrinsville 23555 34637 9 Allen Street, Morrinsville 23555 34637 9 Allen Street, Morrinsville 23536 34637 17 Allen Street, Morrinsville 23487 10903 12 Canada Street, Morrinsville

23487 10903 12 Canada Street, Morrinsville 27456 10971 18 Allen Street, Morrinsville 32636 10971 Canada Street, Morrinsville 27457 34640 36 Allen Street, Morrinsville 23839 11255 28 Allen Street, Morrinsville 23839 11255 28 Allen Street, Morrinsville 27594 11254 26 Allen Street, Morrinsville

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23838 11254 26 Allen Street, Morrinsville 23551 10967 47 Allen Street, Morrinsville 23550 10966 45 Allen Street, Morrinsville 23549 10965 43 Allen Street, Morrinsville 23548 10964 41 Allen Street, Morrinsville 23546 10962 37 Allen Street, Morrinsville 23547 10963 39 Allen Street, Morrinsville 23545 10961 35A Allen Street, Morrinsville 23544 10960 35 Allen Street, Morrinsville 40413 40427 372G Thames Street, Morrinsville 40415 40428 33A Allen Street, Morrinsville 23542 10958 33 Allen Street, Morrinsville 23542 10958 33 Allen Street, Morrinsville 48703 42566 31A Allen Street, Morrinsville 48703 42566 31A Allen Street, Morrinsville 48704 42564 31 Allen Street, Morrinsville 48704 42564 31 Allen Street, Morrinsville 23540 10956 29 Allen Street, Morrinsville 23540 10956 29 Allen Street, Morrinsville 41727 41737 25 Allen Street, Morrinsville 41727 41737 25 Allen Street, Morrinsville 41726 41736 19 Allen Street, Morrinsville 41726 41736 19 Allen Street, Morrinsville 23840 11256 30 Allen Street, Morrisnville 26564 26563 30A Allen Street, Morrinsville 26564 26563 30A Allen Street, Morrinsville 35258 11257 30B Allen Street, Morrinsville 23536 10952 17 Allen Street, Morrinsville

LINZ ID: 4468465 Crown Land Survey Office Plan 58344

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APPENDIX B: SITE LOCATION PLAN

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APPENDIX C: SUSTAINABILITY POLICY

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APPENDIX D: COMPLAINT RECORD

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APPENDIX E: PROCESS FAILURE ASSESSMENT

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Failure mode assessment – Proposed protein plant

Plant Equipment Failure Mode Environmental Effect Likelihood of Failure Action Plan

Low Medium High

Extraction Fan Mechanical fail – bearings etc

Loss of extraction from protein plant building. Potential loss of odorous emission to atmosphere.

Low Fan failure is unlikely with the proposed comprehensive maintenance plan. However, as the fan is a critical part of the odour control system, a standby fan well be included in the proposed design. During a fan failure, the standby fan would be brought online and the rendering process would be shut down until the fault is repaired. Material to be processed would be stabilised or sent to a third party for rendering.

Electrical failure to fan Loss of extraction from protein plant building. Potential loss of odorous emission to atmosphere.

Low Electrical failure to an extraction is unlikely. If it was to occur, the standby fan would be brought online and the rendering process would be shut down until the fault is repaired. Material to be processed would be stabilised or sent to a third party for rendering.

Loss of power to site Loss of extraction from protein plant building. Potential loss of odorous emission to atmosphere.

Low A power outage to the site would affect the whole rendering process. The frequency of unscheduled powers outage in the Waikato is low. As a result, backup on site generation is not considered necessary. During a major power outage, the protein plant would be sealed (all balance vents closed) to prevent any odour release.

Plant ducting

Impact or physical damage by plant equipment or vehicles

Release of odorous gases to the environment.

Low The potential over damage or failure of the odour control system’s ducting is low. Physical damage resulting from an impact will be minimised by locating plant ducting away from any site roads; this has been considered in the site design. Where ground level ducting is near site roads, additional barriers will be installed to prevent potential impact

Building – Air tightness Failure or damage to Release of odorous gases to the low Under normal operating conditions doors are

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https://mitchelldaysh‐my.sharepoint.com/personal/murray_kivell_mitchelldaysh_co_nz/documents/md223_commissioner_hearing_greenlea/greenlea draft air quality management plan

_jan2018.docx

protein plant doors

environment unlikely to fail. Physical damage or impact from a vehicle or other large mobile equipment could result in doors not closing or sealing. To prevent physical damage to doors additional barriers will be installed at doors used for vehicle or equipment access.

Doors left open Release of odorous gases to the environment

Medium Where possible all doors will be fitted with a self‐closing mechanism. For vehicle access doors, where a self‐closing mechanism is an option, door status and building pressure alarms will be fitted.

Failure of balance vents

Release of odorous gases to the environment

Low Balance vents will be open when the extraction system in operation and closed when the extraction system has failed or in not in operation. These vents are manually operated and failure of the mechanism is unlikely. If the vent mechanism fails, the rendering process will shut down until they are repaired.

Biofilter

Low moisture content

Inadequate moisture can allow the media to dry out, deactivating the microbes, and creating cracks and channelling of air which results in a reduction of filter efficiency. This will result in the release of odorous gases to the environment.

Medium Routine maintenance of the humidifying system will ensure moisture levels are maintained in the biofilter. Regular measurements of moisture content has been proposed in the monitoring program (Air Quality Management Plan). A watering system will be installed to allow the media to be watered if required.

Boiler Loss of gas supply or other failure

This will result in a loss of process heat to the rendering process. Partly rendered material may need to be removed from the process. No release of odorous air to the environment

Low A major boiler failure will result in the plant being shut down and any partly rendered material and fresh material will be stabilised (if required) and sent to a third party for processing.

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Doc # 11706008

Report to Council

Date: 1 February 2018

Author: Nick Ollington, Manager People and Capability

Authoriser: Neville Williams, Director Community and Services

Vaughan Payne, Chief Executive Officer

Subject: Health and Safety Council Report – December 2017 and January 2018

Purpose

1. To report on the monthly health and safety council dashboard and any other topics regarding health

and safety of relevance to council.

Executive Summary

2. There were a total of 12 incidents reported in December 2017; 9 were events and 3 were near

misses. In January 2018 there were a total of 18 incidents reported. Of this number, 11 were

events and 7 were near misses.

3. There were no lost time injuries or notifications to WorkSafe in December 2017 or January 2018.

4. There were 3 incidents reported against the ‘vehicle use’ critical risk in December 2017. All 3

incidents resulted in minor to moderate property damage to vehicles, and no injury to people.

5. Events held in the pending file for greater than one week decreased significantly from 33.3% in

November 2017 to 12.6% in December 2017, and then increased slightly to 14.1% in January 2018.

Staff Recommendation:

1. That the report Health and Safety Council Report – December 2017 and January 2018

(Doc# 11706008 dated 1 February 2018) be received for information.

Background

6. The health and safety dashboard is reported to council each month. It is designed to enable council

to exercise due diligence with regard to health and safety governance and provides a general

summary of health and safety risk and activities within council. Additionally, from time to time

other topics regarding health and safety of relevance for council will also be included.

7. Note that the dashboard will continue to be under development until the safety management

system has been fully implemented.

Written Report – Dashboard for December 2017 and January 2018

8. Critical Risks – Review of WRC critical risks continues to progress. Two critical risks were reviewed

in December; vehicle use and contractor activities. These two risks, along with boat use, and

threats, aggression and violence were reviewed by the Health and Safety Governance Group in

January. The dashboard provides an organisational critical risk table showing the critical risks, the

raw (pre control), and residual (post control) risk scoring.

201

Doc # 11706008

9. Although scored as a high risk rather than a critical risk, working alone or in isolation will remain

on the dashboard until the new check-in system (call-in procedure) is fully in place. A total of 40

inReach devices are now being used by field staff. A post-implementation review will be carried

out in March 2018.

10. There were 3 events reported against the vehicle use critical risk in December 2017 and no events

reported for January 2018. All incidents reported in December 2017 resulted in moderate or minor

vehicle damage. No staff, contractors or members of the public were injured.

11. The critical risk effectiveness levels have been amended to align to the five categories contained

in council’s risk management framework - excellent, good (strong), fair (some strength), poor

(weak), very poor (very weak).

12. Lost Time Injuries (LTI) – There were no LTIs reported for December 2017 and January 2018.

13. Lost time Injuries (YTD) – There is one lost time injury (12 hours lost) YTD.

14. Health and Safety Summary Chart (pyramid) – In December 2017 there were 2 reported incidents

that did not require treatment; 1 involved a doorframe and 1 allergic reaction. There was 1 first

aid treatment to the hand following a burn.

15. In January 2018 there were 7 reported incidents that did not require treatment. There was 1 first

aid treatment to the arm following a bite by an eel, and 1 medical treatment following a cut to the

leg on a metal object.

16. Near Miss Events versus All Other Events – Near-miss reporting has remained reasonably constant.

Near-miss reporting provides an opportunity for improvement prior to an event occurring.

17. Sick Leave Taken – In December 2017 sick leave dropped to 2.4 and increased slightly in January

2018 to 2.7; below the target benchmark of 3.0 to 5.0. The rolling average for the year is 4.5, which

is within the target benchmark range.

18. Pending Events – There were no pending events in December 2017 and 1 event in the pending

register when the report was run for January 2018. The events held in the pending event register

for greater than one week decreased from 33.3% in November 2017 to 12.6% in December 2017

and then increased to 14.1% in January 2018.

19. Event Corrective Actions (excl. Near Miss Corrective Actions) – In December 2017 there were a

total of 9 events reported, and 3 of the 9 corrective action have been completed.

20. In January 2018 there were a total of 11 events reported, 6 of the 11 have had corrective actions

assigned. Five of the corrective actions have been completed and 3 are underway. No corrective

actions are overdue for completion

21. Near Miss Corrective Actions – In December 2017, there were 3 near miss reports; 2 corrective

actions are completed.

22. In January 2018 there were 7 near miss reports; 4 of these have had corrective actions assigned. 4

of the corrective actions are completed and 1 is underway. No corrective actions are overdue.

202

Doc # 11706008

23. Health and Safety Training FYTD – A range of organisational health and safety training is available

and advertised on the workforce development calendar. Some course dates for 2018 are yet to

be confirmed.

24. Audits FYTD - See internal/external audits table for details of completed audit recommendations.

Attachments-

Council dashboard for December 2017 (Doc #11665356)

Council dashboard for January 2018 (Doc #11773109)

203

Doc # 11665356

Council Health and Safety Indicators – Monthly Dashboard Reporting Month: December 2017 Lost Time Injuries There were no lost time injuries for December 2017.

Organisational Critical Risks – Critical risks with a residual score of ‘High’ Risk Effective Levels – Effectiveness of existing systems and processes, expressed in the following 5 categories; Excellent, Good (strong), Fair (some strength), Poor (weak), Very Poor (very weak) – Reference information obtained from: Risk Management Framework – Corporate Risk Policy (DM # 2151810).

Critical and High Risks (those with a risk score of 10 or higher)

Raw Risk Score

Residual Risk Score

Risk Effectiveness Levels

Insights Reported incidents

Trailer use Risk: Multiple injuries/fatality to self and others. Impact: Physical harm, property damage, public liability.

25 ‐ Critical 15 ‐ High

Good (strong)

Fulfils requirements. Controls adequate and in place.

Vehicle use Risk: Personal injury – multiple injuries (self and others), fatality, property damage. Impact: Physical harm, property damage.


Good

(strong)

Fulfils requirements. Controls are adequate. Risk review completed.

3

Contractor activities: Risk: Harm to workers, others, damage to plant and property due to poor contractor management. Impact: Financial, legal, reputation, environmental.

20 – Critical 12 – High

Good (strong)

Fulfils requirements. Further improvement opportunities identified following audit and training. Contract manager training in place (NZQA Unit Standard 17595). Risk review completed.

Working in or over water Risk: Drowning, physical harm. Impact: Legal, physical harm, reputation.


Good (strong)

Controls adequate. Water Working Policy now includes competency assessment.

Working in geothermal areas Risk: Injury or fatality from drowning, boiling mud/water. Burns from acid pools. Suffocation (H2S). Impact: Death /medical treatment.


Good

(strong)

Controls adequate and preventative measures in place.

Aggressive people/public Risk: Assault, verbal and physical. Impact: Physical and psychological harm, property damage 20 ‐ Critical 15 ‐ High

Good (strong)

Controls adequate. Staff training in situational safety and tactical communications from February 2018. Will be improved with the implementation of the new security procedures in January 2018.

Struck by moving vehicles / equipment Risk: Harm to workers, others, damage to plant and property due to poor management controls. Impact: Financial, legal, physical harm, reputation, property damage.

20 ‐ Critical 10 – High

Good (strong)

Controls adequate. Reviewed by Governance Group in November 2016.

Working alone or in isolation while conducting high risk work Risk: Lack of access to immediate support (two way communication) in the event of an emergency. Impact: Legal, reputation.

15 ‐ High 12 ‐ High

Good (strong)

Controls adequate. Stage two of InReach devices has been rolled out (25 on 26 September 2017). Close project March 2018.

Two risks have been reviewed; vehicle use and contractor activities. They will be submitted to Governance Group for sign‐off in January 2018. Risks are reviewed at least annually by the Governance Group in conjunction with the H&S BPs, subject matter experts, and Health and Safety Committee. Risks are also reviewed after a system / process change, or after a critical event.

Pending Events – events not captured in the November event report There were 0 pending events for December 2017

Health and Safety Summary Injuries/Illnesses

Category Body Location Event Status

First aid Burn Hand – hot object / microwave Underway

No treatment Other Shoe caught on doorframe Not started

No treatment Allergic reaction Arm / Leg – contact with plants Not started

Health and Safety Summary

Near miss summary

Category Subject Event Status

Activity/Task Personal safety – drove close to washout in road

Completed

Vehicle Stock on road – evasive action Underway

Human factors Pedestrian crossing – public, drove through red light

Completed

18

5

21

27

11 1215

10

6

20

1310 98 9

3

10

3

9

13

74

6 5 53

0

5

10

15

20

25

30

Near Miss Events versus All Other Events

Events Near Miss

204

Doc # 11665356 Page 2

Sick Leave

In December leave dropped to 2.4, below the benchmark range of 3.0 to 5.0. The rolling average for the YTD is 4.7, within the target benchmark range.

Pending Events for > 1 week (%)

Events pending >1 week has decreased from 33.3% in November 2017 to 12.6% in December 2017

In December 2017, a total of 9 events (excluding near misses) were reported (refer

to red line in previous graph).

3 of the 9 events reported have had corrective actions assigned, of which 3 are completed.

In December 2017, a total of 3 near misses were reported (refer to green line

in above graph).

2 of the 3 near misses reported have had corrective actions assigned. 2 corrective actions are completed.

Health & Safety Training

Course Duration Dates

Contractor Management (NZQA 17595) 1 day 2018 Training to be scheduled

Risk Management ½ day 2018 Training to be scheduled

Tactical Communication 1 day 28 February 2018

First Aid Training 1 day 2018 Training – ongoing as required

Vault training for Managers, Team Leaders and Supervisors 3 hrs 21 March 2018 and 20 June 2018

Vault training for Business Support staff 3 hrs 21 February 2018 and 23 May 2018

Internal / External Audit

Scope Section/

Auditor Audit

Classification Date of audit Total

Actions Completion

date Completed Actions

Comments

Internal Audits

Finance P&F Contractor management/risk management December 2016 21 December 2017

21 Actions completed

ICM ICM Training and supervision April 2017 17 January 2018 15

Resource Use RUD Risk management/contractor management November 2017 Pending audit

2018

External audits

Science and Strategy KPMG Health and safety systems and field work compliance (SaS)

7 February 17 18 7 February 2018

17

People and Capability KPMG Health and safety systems and field work compliance (PaC)



4.9

3.5 3.83.3

4.7

3.3

5.46.2

8.1

6.0

4.43.9 3.8

2.4

4.7

‐1.0

0.0

1.0

2.0

3.0

4.0

5.0

6.0

7.0

8.0

9.0

Monthly Absent Hours Lost Compared to Target

Abs_hrs_lost per FTE TargetZone 3 to 5

0

5

10

15

20

25

30

35

40

0

5

10

15

20

25

30

19

6

27 27

1714 14

9 10

19

13

63

1

1 1

Event Corrective Actions(excl. Near Miss Corrective Actions)

Underway/Not StartedCorrective Actions

Completed CorrectiveActions

Overdue Corrective Actions

0

2

4

6

8

10

12

14

16

18

1012

3

10

2

10

18

74 4 3 2 2

1

1

11

Near Miss Corrective Actions



Overdue CorrectiveActions

205

Doc # 11773109

Council Health and Safety Indicators – Monthly Dashboard Reporting Month: January 2018 Lost Time Injuries There were no lost time injuries for January 2018.

Organisational Critical Risks – Critical risks with a residual score of ‘High’ Risk Effective Levels – Effectiveness of existing systems and processes, expressed in the following 5 categories; Excellent, Good (strong), Fair (some strength), Poor (weak), Very Poor (very weak) – Reference information obtained from: Risk Management Framework – Corporate Risk Policy (DM # 2151810).

Critical and High Risks (those with a risk score of 10 or higher)

Raw Risk Score

Residual Risk Score

Risk Effectiveness Levels

Insights Reported incidents

Trailer use Risk: Multiple injuries/fatality to self and others. Impact: Physical harm, property damage, public liability.


Good (strong)

Fulfils requirements. Controls adequate and in place.

Vehicle use Risk: Personal injury – multiple injuries (self and others), fatality, property damage. Impact: Physical harm, property damage.


Good

(strong)

Fulfils requirements. Controls are adequate. Risk review completed January 2018.

Contractor activities: Risk: Harm to workers, others, damage to plant and property due to poor contractor management. Impact: Financial, legal, reputation, environmental.


Good

(strong)

Fulfils requirements. Contract manager training in place (NZQA Unit Standard 17595). Risk review completed January 2018.

Working in or over water Risk: Drowning, physical harm. Impact: Legal, physical harm, reputation.


Good (strong)

Controls adequate. Water Working Policy now includes competency assessment.

Working in geothermal areas Risk: Injury or fatality from drowning, boiling mud/water. Burns from acid pools. Suffocation (H2S). Impact: Death /medical treatment.


Good

(strong)

Controls adequate and preventative measures in place.

Aggressive people/public Risk: Assault, verbal and physical. Impact: Physical and psychological harm, property damage


Good (strong)

Controls adequate. Implemented improved systems for security January 2018. Risk Review completed January 2018

Struck by moving vehicles / equipment Risk: Harm to workers, others, damage to plant and property due to poor management controls. Impact: Financial, legal, physical harm, reputation, property damage.

20 ‐ Critical 10 – High

Good (strong)

Controls adequate. Risk Review by Governance Group in November 2016.

Working alone or in isolation while conducting high risk work Risk: Lack of access to immediate support (two way communication) in the event of an emergency. Impact: Legal, reputation.

15 ‐ High 12 ‐ High

Good (strong)

Controls adequate. InReach devices has been implements. Close project March 2018.

Four risks have been reviewed; vehicle use, contractor activities, boat use, and threats / aggression and violence. They were submitted to Governance Group for sign‐off in January 2018. Risks are reviewed at least annually by the Governance Group in conjunction with the H&S BPs, subject matter experts, and Health and Safety Committee. Risks are also reviewed after a system / process change, or after a critical event.

Pending Events – events not captured in the January event report There was 1 pending event for January 2018

Health and Safety Summary Injuries/Illnesses

Category Body Location Event

Status

First aid Bite Arm – eel bite Underway

Medical Cut Leg – on metal object Underway

No treatment Sprain Lower back – gradual onset pain Underway

No treatment Gradual process Lower back – gradual onset pain Completed

No treatment Cut Leg – on vegetation Completed

No treatment Cut Leg – on vegetation Not started

No treatment Laceration Wrist/hand – hit on object Not started

No treatment Bruising Leg – slipped and hit leg Underway

No treatment Gradual process Lower back – gradual onset pain Not started

Health and Safety Summary

Near miss summary

Category Subject Event Status

Property damage Personal safety – broken glass Underway

Plant/equipment failure Mechanical – standing desk Underway

Plant/equipment failure Electrical – appliance left on Underway

Vehicle Traffic – car ran red light (Grey St) Not started

Plant Broken glass (café window) Completed

Vehicle Traffic – car ran red light (Grey St) Completed

People/human factors Found spilt fluid on floor Completed

5

21

27

11 1215

106

20

1310 9

119

3

10

3

913

74

6 5 53

7

0

5

10

15

20

25

30

Near Miss Events versus All Other Events

Events Near Miss

206

Doc # 11773109 Page 2

Sick Leave

In January leave dropped to 2.7, below the benchmark range of 3.0 to 5.0. The rolling average for the YTD is 4.5, within the target benchmark range.

Pending Events for > 1 week (%)

Events pending >1 week has increased from 12.6% in December 2017 to 14.1% in January 2018

In January 2018, a total of 11 events (excluding near misses) were reported (refer

to red line in previous graph).

6 of the 11 events reported have had corrective actions assigned, of which 5 are completed and 3 underway.

In January 2018, a total of 7 near misses were reported (refer to green line in

above graph).

4 of the 7 near misses reported have had corrective actions assigned. 4 corrective actions are completed and 1 is underway.

Health & Safety Training

Course Duration Dates

Contractor Management (NZQA 17595) 1 day 2018 Training to be scheduled

Risk Management ½ day 2018 Training to be scheduled

Tactical Communication 1 day 28 February 2018

First Aid Training 1 day 2018 Training – ongoing as required

Vault training for Managers, Team Leaders and Supervisors 3 hrs 21 March 2018 and 20 June 2018

Vault training for Business Support staff 3 hrs 8 March 2018 and 23 May 2018

Internal / External Audit

Scope Section/

Auditor Audit

Classification Date of audit Total

Actions Completion

date Completed Actions

Comments

Internal Audits

Finance P&F Contractor management/risk management December 2016 21 December 2017


ICM ICM Training and supervision April 2017 17 January 2018 1

Resource Use RUD Risk management/contractor management January 2018 Underway 2018

External audits

Science and Strategy KPMG Health and safety systems and field work compliance (SaS)


17

4.9

3.5 3.83.3

4.7

3.3

5.46.2

8.1

6.0

4.43.9 3.8

2.4 2.7

4.5

‐1.0

1.0

3.0

5.0

7.0

9.0

Monthly Absent Hours Lost Compared to Target

Abs_hrs_lost per FTE TargetZone 3 to 50

5

10

15

20

25

30

35

40

Events pending for > 1 week (%)

0

5

10

15

20

25

30

6

27 27

1714 14

9 10

20

1411

85

1

1 1

3

Event Corrective Actions(excl. Near Miss Corrective Actions)



Overdue Corrective Actions0

2

4

6

8

10

12

14

16

18

12

3

10

2

10

18

74 4 3 2 2

4

1

1

11

1

Near Miss Corrective Actions



Overdue CorrectiveActions

207

Doc # 11730613

Report to Council


Author: Clare Crickett, Director Integrated Catchment Management

Authoriser: Vaughan Payne, Chief Executive

Subject: Appointment process for catchment committee and drainage advisory committee appointees

Purpose 1. To outline the process, including timelines, for the appointment of community appointees to the

catchment committees and the land drainage advisory committees. In addition, this report proposes to introduce a quorum for the catchment committee meetings.

Executive Summary 2. The process for the community appointments to the catchment committees and the drainage advisory

committees is about to commence. Membership to the committees needs to be in place by 1 July 2018. Due to the extension of the term for the existing membership, the term of the new appointees will be for two years, to bring alignment back to the council triennium.


1. That the report “Appointment process for catchment committee and drainage advisory committee appointees” (Doc #11730613 dated 9 February 2018) be received.

2. That the community appointee panel be confirmed as the Chair or Deputy Chair of council, Co‐Chairs of the Integrated Catchment Management Committee and director of Integrated Catchment Management.

3. That the terms of reference for the Appointment Panel be amended ‘to recommend the selected candidates to council for appointment to the respective catchment committee/s’.

4. That the term of the community appointees will be from 1 July 2018 to 30 June 2020.

5. That the terms of reference for the catchment committees be amended to include a quorum of Chair or Deputy Chair of the committee, one Waikato Regional Council appointed councillor and two members of the committee.

Background 3. The term of the community appointees is for a three year period from 1 July through to 30 June. During

the last three year period a committee effectiveness review was undertaken and the timeframe for the appointees was extended through from 30 June 2017 to 30 June 2018 to enable the review to be completed.

208

Doc # 11730613 Page 2

4. The appointment of community appointees to the catchment advisory committees is undertaken through an application process. The process of calling for applications will commence in March 2018, for confirmation by council in May 2018.

5. The appointment to the drainage advisory committees is through a different process, as outlined in the Land Drainage Act 1908, which requires a formal election process to be undertaken. The process for this will commence in March 2018, for confirmation by council in June 2018.

6. The appointment process will require applicants to submit information to inform the panel of their skills and experience against the scope of the catchment committee.

Issue 7. The process for the catchment committee appointments is outlined below and will include the provision

of an online application process which will create some efficiencies in the administration of the appointment process. A paper application will also be available for those with limited internet.

Process Timing Confirmation by council of the appointment panel structure and terms of reference

February 2018

First zone catchment committee meetings for 2018 – advise members of process

Feb/Mar 2018

Call for community appointee applications/public notification

Feb/March 2018

Applications close

April 2018

Evaluation panel considers applications May 2018

Recommendations to council

May 2018 & June (Drainage) 2018

Notification to appointees

June 2018

Induction of appointees

August 2018

8. The current terms of reference for the catchment committees community appointee’s appointment panel

notes it has the power to recommend the selected candidates to the Integrated Catchment Management Committee (ICMC) for appointment to the respective catchment committee/s. It is considered that a more appropriate process would be for the recommendations of the panel to be made directly to council, providing a level of independence from ICMC membership.

9. Membership of the nomination panel is: chair (or deputy chair) of council, co‐chairs of ICMC and the director of ICM.

10. With the extended term of the current members, the term of the new appointees will be for two years, to align it back with the council triennium period.

11. The current terms of reference for the catchment committees does not provide for a quorum

requirement, it is proposed that a quorum of the committee chair or deputy chair, one councillor and two members be included in the terms of reference.

209

Doc # 11730613 Page 3

Conclusion 12. The community appointee process to both the catchment committees and the drainage advisory

committees is about to commence with applications opening in March 2018.

13. The terms of reference for the nomination panel are to be amended to allow the recommendations from the panel to be approved by council.

14. The terms of reference for the catchment committee is amended to include a quorum requirement.

Attachments

Catchment committees membership

Terms of reference for:

Catchment committees community appointees appointment process nomination panel

Drainage advisory subcommittees; and

Catchment committees

210

Doc # 11730613 Page 4

Catchment Committees Membership

Councillors Community appointees

Agency appointees

Territorial authority appointees

Iwi appointees

Drainage chair

Total on committee

Lake Taupo 3 7 4 1 2 17

Upper Waikato

3 7 5 3 4 22

Central Waikato

3 4 2 4 3 16

Lower Waikato

3 8 3 2 4 1 21

West Coast 3 7 2 3 4 19

Waipa 3 8 4 4 4 23

Waihou‐Piako

3 8 4 4 4 1 24

Coromandel 3 7 2 1 3 16

211

Doc # 11730613 Page 5

Catchment Committees Community Appointees Appointment Process Nomination Panel REPORTING TO:

Council.

CONSTITUTION:

Chair of Council, Joint‐Chairs of Integrated Catchment Management Committee, Director, Integrated Catchment Management.

MEETING FREQUENCY:

As required to complete the community appointees selection process.

OBJECTIVE:

To select appropriate persons as community appointees on Catchment Committees.

SCOPE OF ACTIVITY: 1. To receive nominations for community appointees on Catchment Committees and to evaluate and select

appointees, in accordance with the assessment criteria for appointment. All members of the panel will evaluate and vote on all nominations received.

POWER TO ACT: 1. To meet and short list candidates in accordance with the evaluation/assessment criteria and where

necessary to seek/request further information about candidates. POWER TO RECOMMEND: 1. To recommend the selected candidates to Council for appointment to the respective Catchment

Committee/s.

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Doc # 11730613 Page 6

Drainage Advisory Subcommittees REPORTING TO:

Integrated Catchment Management Committee

CONSTITUTION:

Constituent Councillors appointed by Council, One of the two Joint‐Chairs, Integrated Catchment Management Committee being either the Joint‐Chair from the north or the Joint‐Chair from the south depending on the geographic location of the respective drainage area, Appointments made by the Council of landowner representatives from the relevant drainage area. The Chair and Deputy Chair from the membership of each Catchment Committee to be appointed by the Integrated Catchment Management Committee. Refer to membership schedule for each Drainage Advisory Subcommittee.

MEETING FREQUENCY:

Aka Aka Otaua Monthly Thames Valley Quarterly Franklin Waikato Two meetings per year Waikato Central Quarterly

OBJECTIVE:

To provide advice to the Integrated Catchment Committee and support drainage management activities.

SCOPE OF ACTIVITY: 1. The Drainage Advisory Subcommittees each have an assigned geographical area of interest, representing

drainage interests in one of Aka Aka Otaua, Thames Valley, Franklin Waikato or Waikato Central drainage area.

2. Each Subcommittee has the opportunity to provide advice to the Integrated Catchment Committee and

support Council’s drainage activities related to: (a) Asset management (b) Land drainage programmes

POWER TO ACT: 1. To monitor progress of drainage activities including asset management plans against current year

budgets. POWER TO RECOMMEND: 1. To develop annual work programmes for drainage management activities within the relevant drainage

area.

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Doc # 11730613 Page 7

CHIEF EXECUTIVE – POWER TO ACT Refer to Section 2.3.3 of the Procedural Delegations Manual DRAINAGE ADVISORY SUBCOMMITTEES: North Aka Aka Otaua Franklin Waikato Thames Valley South Waikato Central

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Doc # 11730613 Page 8

Catchment Committees REPORTING TO:

Integrated Catchment Management Committee.

CONSTITUTION:

Constituent Councillors appointed by Council, One of the two Joint‐Chairs, Integrated Catchment Management Committee being either the Joint‐Chair from the north or the Joint‐Chair from the south depending on the geographic location of the respective catchment, The Council Chair or Deputy Chair (ex‐officio with full voting rights). Appointments made by Council from nominations from territorial and iwi authorities and relevant sector groups/the public within the scheme/management area – such as key agencies, landowners, community groups as identified by Council The Chair and Deputy Chair from the membership of each Catchment Committee to be appointed by the Integrated Catchment Management Committee. Refer to membership schedule for each Catchment Committee.

MEETING FREQUENCY:

Three to four meetings per annum (including field inspections).

OBJECTIVE:

To provide advice to the Integrated Catchment Committee and support catchment management activities.

QUORUM: Chair or Deputy Chair of the Committee, one Waikato Regional Council appointed Councillor and 2 Members of the Committee

SCOPE OF ACTIVITY: 1. The Catchment Committees each have an assigned geographical area of interest, representing catchment

interests in one of Coromandel, Waihou‐Piako, Taupō, Upper Waikato, Central, Waipa, West Coast and Lower Waikato catchments.

2. Each Committee has the opportunity to provide advice to the Integrated Catchment Committee and

support Council’s catchment management activities related to: (a) Asset management (b) Flood control programmes (c) Biodiversity and natural heritage operations (d) Biosecurity operations (e) Harbour and catchment management (f) Hazard management and community safety activities (g) River systems management (h) Soil conservation and land management programmes

POWER TO ACT: 1. To consider and approve annual work programmes for catchment management activities within the

relevant catchment area, consistent with Council policy, zone plan priorities and approved annual budgets.

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Doc # 11730613 Page 9

2. To monitor progress of catchment management activities, zone plans including asset management plans against current year budgets.

POWER TO RECOMMEND: 1. To develop zone plans, including asset management plans. 2. Input to locally relevant Council plans to advance the catchment zone plan priorities. 3. Assessment of feasibility and development of (flood protection) capital works proposals in response to

community need. CHIEF EXECUTIVE – POWER TO ACT 1. Refer to Section 2.3.3 of the Procedural Delegations Manual CATCHMENT COMMITTEES: North Waihou Piako Catchment Committee Coromandel Catchment Committee Lower Waikato Catchment Committee South Central Waikato Catchment Committee Lake Taupō Catchment Committee Upper Waikato Catchment Committee Waipa Catchment Committee West Coast Catchments Committee

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Doc # 11720796

Report to Council

Date: 22 January 2018

Author: Tracey Powrie, Manager Business Excellence and PMO

Authoriser: Neville Williams, Director Community and Services

Vaughan Payne, Chief Executive Officer

Subject: Local Government Excellence Programme Assessment Improvement Plan

Purpose

1. To provide council with an update on the improvement plan in response to council’s assessment

as a foundation member of the Local Government Excellence Programme.

Executive Summary

2. Council joined the Local Government Excellence Programme as a foundation member in 2016,

undertaking a self-assessment and participating in an onsite performance assessment in March

2017. Councillors, ELT, staff, partners and key stakeholders participated in the assessment

process. LGNZ and the Programme Independent Board published council’s assessment report in

October 2017, with an overall CouncilMARK rating of an ‘A’.

3. The independent assessment report provided a summary of findings, strengths and potential

opportunities for improvement overall, across the four priority areas of governance, leadership

and strategy; financial decision-making and transparency; service delivery and asset management;

and communicating and engaging. The areas for improvement identified have been reviewed by

staff, and although in almost all cases work was already underway or planned, a consolidated

improvement plan has been developed in order to monitor and report improvement progress.

Staff Recommendations:

1. That the report Local Government Excellence Programme Assessment Improvement Plan

(Doc #11720796 dated 22 January 2018) be received.

Background

4. Benchmarking is critical to understand how an organisation is performing relative to its peers.

Since 2013, council has commissioned its own benchmarking surveys.

5. Council joined the Local Government Excellence Programme as a foundation member in 2016. The

programme was established in response to the 2015 Local Government Survey which found that

residents and businesses had low awareness of the full services councils provide and the value

they bring. There was low opinion of councils in the areas that matter most to people:

• Governance, leadership and strategy – how councils set the direction for their community,

and make and oversee decisions;

• Financial decision-making and transparency – how council finances are decided and allocated;

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Doc # 11720796 Page 2

• Service delivery and asset management – what assets are infrastructure councils own and

operate, how efficiently and effectively these assets are used, and what service they provide;

and

• Communicating and engaging – how councils involve their residents, businesses and

communities.

6. The programme incorporates an independent assessment system to assess how councils are

performing and the value they are delivering. It employs expert independent assessors across the

four priority areas above, who report to an independent assessment board responsible for the

programme’s assessment system and preparation of a final assessment report and CouncilMARK

rating.

Issue

7. Council’s onsite assessment was held on 6 and 7 March following the completion of a self-

assessment by staff. The onsite assessment comprised sessions with some council members, the

executive leadership team, directors and key managers from each directorate, a cross functional

group of managers and team leaders, and two key stakeholder sessions. The following partners

and key stakeholders participated in the assessment process: Maniapoto Māori Trust Board,

Waikato-Tainui, Hauraki Māori Trust Board, Tῡwharetoa Hapu Forum, Raukawa Charitable Trust,

Te Arawa River Iwi Trust, Waikato Means Business, Mighty River Power, NZTA, South Waikato

District Council and Matamata Piako District Council.

8. Post the onsite assessment the two independent assessors developed a draft assessment report

which was reviewed by council. The assessors and the independent board reviewed council’s

feedback, finalised the assessment report and assigned council an overall CouncilMARK result and

a result for each of the four priority areas. This was published on 11 October 2017.

9. Council received an overall CouncilMARK rating of A, with each of the four priority areas council

receiving the following grades:

Governance,

leadership and

strategy

Financial decision-

making and

transparency

Service delivery and

asset management

Communicating and

engaging with the

public and business

Better than competent

Standout

Performing well

Better than competent

10. While commentary, strengths and areas for improvement are noted in the assessment report for

each of the priority areas, the independent board and assessors summarised for consideration the

following areas for improvement for council. Note that the timing of the assessment on 6 and 7

March 2017 has influenced a number of the improvements identified by the assessors, and that

many of the improvements identified are areas where effort is already planned or in progress.

• The council should recognise the need to consult on its Strategic Direction and integrate it with

its Long Term Plan.

• The strategic outcomes sought must be tied closely to the key performance indicators for the

chief executive and management.

• The council needs to mature relationships with some iwi.

• The council would benefit from an independent stakeholder audit.

• The council must work with the other councils in the region so they are “on board,” and can

afford to implement its initiatives (e.g. Healthy Rivers, “clean fires and clean air”).

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Doc # 11720796 Page 3

• To increase efficiency and effectiveness, the council’s information technology (IT) systems and

capability require rationalisation and improvements, including to improve asset management.

• The council should improve its workplace conditions and culture.

• Internal and external communications should be targeted to specific audiences, and should

clearly demonstrate how the council’s work benefits the region and its communities.

Conclusion

11. The specific areas for improvement identified in each of the priority areas have been reviewed by

staff, and although in almost all cases work is already underway or planned, a consolidated

improvement plan (attached) has been developed in order to monitor and report overall on

improvement progress.

12. Participating in the Local Government Excellence Programme demonstrates council’s commitment

to continuous improvement, transparency and demonstrating the value Waikato Regional Council

provides to the community. As council is committed to ongoing performance improvement, and

the programme provides an opportunity for assessment across our sector, it is intended that

council undertakes a further assessment during the 19/20 financial year as input into the next LTP.

Attachment

LG Excellence Assessment Improvement Plan (Doc # 11522499)

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Draft - Local Government Excellence Programme – Improvement Plan – as at January 2018

Doc # 11522499

Summary areas of strength and improvement identified

1. AT THE START OF ITS NEW TERM, THE COUNCIL HAS A STRONG AND

CLEAR STRATEGIC DIRECTION WITH SPECIFIC AIMS. THE COMMUNITY

HAS NOT BEEN CONSULTED ON THESE AIMS, BUT THE COUNCIL WILL BE

MAKING THEM PART OF ITS CONSULTATION ON THE 2018-28 LONG

TERM PLAN. THE AIMS WILL BE INCLUDED IN THE PERFORMANCE

AGREEMENTS FOR THE CHIEF EXECUTIVE AND MANAGEMENT

2. THE COUNCIL IS LED BY A CHAIR AND A CHIEF EXECUTIVE WHO

EMBODY THE COLLABORATIVE APPROACH TO COUNCIL PRACTICE.

THIS HAS RESULTED IN IMPROVED AND GENERALLY POSITIVE

RELATIONSHIPS WITH STAKEHOLDERS, AND IN SUCCESSFUL POLICY

INITIATIVES. STRONGER COLLABORATION BETWEEN MANAGEMENT

AND STAFF IS REQUIRED, HOWEVER, THERE IS AN OPPORTUNITY TO

FURTHER IMPROVE CULTURE WHICH THE COUNCIL IS SUFFICIENTLY

RESOURCED AND SELF-AWARE TO ADDRESS

3. THE NEW COMMUNICATIONS STRATEGY ADDRESSES THE NEED TO

EXPLAIN TO DIVERSE SEGMENTS OF THE COMMUNITY, IN A

MEANINGFUL AND RELEVANT WAY, WHAT THE COUNCIL DOES. THE

SAME APPROACH IS REQUIRED FOR INTERNAL COMMUNICATIONS, SO

THAT THE STAFF CAN BE THE COUNCIL’S CHAMPIONS

While commentary, strengths and areas for improvement are noted for each of the priority areas, the independent board and assessors summarised for consideration the following areas for improvement for council. Note that the

timing of the assessment on 6 and 7 March 2017 has influenced a number of the improvements identified by the assessors, and that many of the improvements identified are areas where effort is already planned or in progress.

• The council should recognise the need to consult on its Strategic Direction and integrate it with its Long Term Plan.

• The strategic outcomes sought must be tied closely to the key performance indicators for the Chief Executive and management.

• The council needs to mature relationships with some Iwi.

• The council would benefit from an independent stakeholder audit.

• The council must work with the other councils in the region so they are “on board,” and can afford to implement its initiatives (e.g. Healthy Rivers, “clean fires and clean air”).

• To increase efficiency and effectiveness, the council’s information technology (IT) systems and capability require rationalisation and improvements, including to improve asset management.

• The council should improve its workplace conditions and culture.

• Internal and external communications should be targeted to specific audiences, and should clearly demonstrate how the council’s work benefits the region and its communities.

Improvement action plans by priority area

Leading locally - Governance, leadership and strategy Better than competent

The Council is performing competently particularly in areas of leadership and innovation. The Council is a leader on issues and services for the Waikato region. While it previously had a more antagonistic relationship with regional

stakeholders, the Council now works with them to meet integrated economic, environmental and social goals. Greater regional coherence reflects the Council’s adoption of collaborative governance, leadership and strategy with

stakeholders, if not (yet) with the broader public. There is room for improvement in the Council’s internal systems and its culture to support its improved external position

Opportunity for improvement identified Council commentary Actions in progress/proposed Owner

1. The Council’s decisions and what it does are not

understood by most of its community. The

Council should combine its different plans into a

coherent Long Term Plan, with firm linkages

between its work programmes and the region’s

needs.

The assessment board noted as a strength that “The new Communications

Strategy addresses the need to explain to diverse segments of the community, in

a meaningful and relevant way, what the Council does”. The Long Term Plan is

the vehicle by which Council’s work programme for the next 10 years is

presented to the community, identifying for consultation what council intends to

do (our work programmes) in order to deliver Council’s strategic direction in

support of our region’s needs. A communication plan for the Long Term Plan

process has been developed which also included a strong focus on pre-

engagement. This approach was received very positively by the public,

communities and stakeholders.

In progress:

• Development of the Long Term Plan aligning our proposed

work programmes with the Strategic Direction, and

supporting consultation and communications plan.

• Ongoing implementation of the Communications Strategy

to support understanding the community’s needs, telling

our story and demonstrating value to the community.

Mike Garrett / Nicole

Hubbard

Nicola Chrisp

2. The number of Council sub-committees should

be reduced, and council work programmes

should be aligned with the Council’s strategic

direction.

A review of the sub-committees and committees has been undertaken. The

current committee structure is considered by the Chair and CE to be appropriate

with the structure aligned with areas of organisational delivery.

The issue raised with alignment of work programmes with the Strategic Direction

is due to the timing of the onsite assessment and will be addressed through the

development of, and consultation on, the Long Term Plan.

No further action required at this point.

In progress:

• Development of the Long Term Plan aligning our proposed

work programmes with the Strategic Direction.


Hubbard

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Doc # 11522499 Page 2


3. The Council would benefit from using an

informal session of Council to discuss context for

decisions, a common governance practice to

improve decision-making.

The CE and Council meet informally regularly to discuss key matters. This

provides both an opportunity for more regular sharing of information between

the CE and Council, and the setting of organisational context for formal Council

decision making.

No further action required at this point. N/A

4. Councillors need to undertake self-assessment

and training, especially in relation to governance

and identifying training needs.

At the start of the triennium all Councillors, new and returning, undertake a self-

assessment of their training needs against a training plan prepared by Democracy

Services based on LGNZ advice and best practice. Regular checks on the

effectiveness of the induction and training programme are undertaken by

Democracy Services and where needed, improvements are applied.

In progress:

• Continue to review the effectiveness of councillor induction

and training programme with councillors, and adjust as

required.

Mali Ahipene

5. Councillors must, in all instances, follow the

Code of Conduct’s separation of governance

from operations.

The Councillor induction process includes the code of conduct to ensure that all

Councillors are aware of expectations of their conduct as governors of Council to

assure separation of governance from operations. Processes are in place for

Councillors to engage with the organisation through the CE or Directors, and for

staff to raise any concerns if required with their Director or the CE.


6. The Council’s earthquake-prone car park

building must be added to the risk register.

The concerns and requirements of Council’s car park building are being

monitored as an active issue. As such it is not considered necessary for this to be

recorded on the corporate risk register. This approach has been endorsed by the

Risk and Audit Committee.


7. The Chief Executive’s performance agreement

needs to be closely aligned to the Council’s aims,

and contain key performance indicators that are

measurable.

Identification of this area for improvement was a timing issue as at the time of

the onsite assessment the CE KPIs for 17/18 were in development and therefore

did not match the recently published Strategic Direction. As part of our focus on

continuous improvement however a review of the process for setting the CE KPIs

is underway.

In progress:

• Review process for setting CE KPIs.

Karen Bennett/Ihsana

Ageel

8. Workplace culture needs further improvement. The Realising our Potential project has commenced, focused on the

improvement of organisational culture and a supporting leadership development

programme.

In progress:

• Delivery of the organisational ‘Realising our Potential’

culture and leadership development project.

Vaughan Payne

9. The use of jargon and acronyms in council

reports needs to be considerably reduced, if not

eliminated, and issues being addressed need to

be more clearly defined.

With support from the Communications team staff actively seek to ensure

reports and publications are in plain English and reduce jargon and acronyms,

and information is presented clearly and in appropriate formats. In addition

information and reports are published for the public in both a summary and

detailed form.

In progress:

• Ongoing implementation of the Communications Strategy

to support understanding the community’s needs, telling

our story (eg. Waikato Story) and demonstrating value to

the community.

Nicola Chrisp

Investing money well - Financial decision-making and transparency Stand out Council finances and oversight of risk are in hand. The Council has no external debt and its investment fund is prudently managed and governed.


10. Uncompleted capital projects need to be fully

reported in the Council’s annual reports.

Currently uncompleted capital projects are not specifically reported in the

Annual Report.

Proposed:

• Include reporting on uncompleted capital projects from the

2017/18 Annual Report.


Hubbard

11. The Finance Committee would benefit from

having an independent member who could

contribute external expertise and enhance the

Committee’s transparency.

This suggestion has been considered by the Chair, CE and CFO who consider that

the current representation and associated expertise on the Finance committee is

appropriate and enables transparency. Council see greater value from

independent members on the Audit & Risk committee.

No further action required N/A

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Doc # 11522499 Page 3

Delivering what’s important - Service delivery and asset management Performing well The Council’s overall quality of service delivery generally responds to and in some cases anticipates needs. Given the range of councils in the region, and its size and the complexity of the broad issues addressed by the Council, the

quality of planning and service delivery is generally of a high standard. The Council is active in leading regional initiatives, shared services and collaborations that have widespread benefits, providing they are affordable and achievable

across the region.


12. The Council’s internal systems require

integration, and some manual procedures could

be rationalised.

Work is underway in this area to improve the effectiveness and efficiency of our

processes and systems through applying continuous improvement and Lean

thinking and implementation of new transformational projects identified through

the LTP to improve our information systems and digital service delivery e.g.

corporate system replacement (financials, hr/payroll and asset management),

online services, information and data provision and mobility; and building a focus

on innovation through the recently launched i-Lab programme.

Proposed:

• Present business cases for the following key technology

enabled transformational projects as part of the Long Term

Plan:

o Corporate System Replacement - replacing our

Financials, HR/Payroll and Asset Management

solutions,

o Online Services Roadmap implementation, and

o Business Intelligence implementation.

In progress:

• Continue to implement LEAN across the organisation

maximise customer value and enhance staff morale through

continuous improvement of our business processes and the

way we work.

• Continue to implement and refine the i-Lab innovation

programme.

• Review the Strategic Information Systems Plan by 30th June

2018.

John Crane

Nicola Chrisp

John Crane

Tracey Powrie

Nicola Chrisp/Tracey

Powrie

John Crane

Listening and responding - Communicating and engaging with the public and businesses Better than competent The Council adopts a strategic and audience-centric approach to engagement and communications. The new communications strategy is comprehensive and include issues management as well as customer services and brand

promotion. While the Council is effectively engaging and communicating, there remains widespread public misunderstanding about what the Council does.


13. The Council’s relationships with Iwi need to

mature, particularly at councillor level.

Council has many processes in place for consulting and engaging and partnering

with Māori, supported by the Māori Partnership Approach plan. It is the sum of

all these support mechanisms that gives substance to Māori participation and

supports our Council to develop and maintain successful relationships. The Tai

ranga whenua section provides cross-council advice, guidance and support on iwi

related matters and continues to build, maintain and strengthen working

relationships with tangata whenua in the region at operational, technical and

governance levels.

In progress:

• Ongoing implementation of the Māori Partnership

Approach, and provision of support by the Tai ranga

whenua section to continue to build our Māori engagement

capability, and as a result successful relationships with Iwi.

Neville Williams

14. The Council through implementation of its

communications strategy needs to promote its

value to specific parts of the community

(including the general public), both through

targeted campaigns and through its staff as

Council champions.

This is a focus of the implementation of the Communications Strategy - to

support understanding the community’s needs, telling our story and

demonstrating value to the community.

In progress:

• Ongoing implementation of the Communications Strategy.

Nicola Chrisp

15. Internal and external communications need to

carry a consistent message about the Council’s

value.

This is a focus of the implementation of the Communications Strategy - telling

our story and demonstrating value both externally to the community and

internally with our staff so that they in term can confidentially communicate with

their customers and stakeholders.

In progress:


Nicola Chrisp

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Doc # 11522499 Page 4


16. Council documentation should consistently be

made simpler and clearer.

With support from the Communications team staff actively seek to ensure

reports and publications are in plain English and information is presented clearly

and in appropriate formats. In addition information and reports are published

for the public in both a summary and detailed form.

In progress:


Nicola Chrisp

17. The communications strategy needs to include

key performance indicators.

Communication related KPIs are in place in the CE KPIs and in other documents

designed to measure the effectiveness of communications, both externally (in

the Long Term Plan) and internally (in the Corporate Plan). The communications

strategy gives effect to such KPIs.

In progress:

• Through the planned refresh of the Corporate Plan all

associated strategies, and related KPIs, will be refreshed.

Nicola Chrisp / Ihsana

Ageel

18. Communications should be represented on the

internal Risk Forum.

The risk forum is convened by a communications professional who also handles

issues management for the organisation. Communications issues are discussed

at the forum and members are mindful of internal and external communications

and reputational risk. A communications team staff member has portfolio

responsibility for risk and while previously had a standing invitation to attend the

forum has not been appointed to the forum


19. The Council should undertake an independent

stakeholder audit.

The CE agrees that in future it would be beneficial for the stakeholder audit to be

undertaken independently, as opposed to by the CE’s Office. Research options

and costs to delivery an independent survey. Note: budget does not currently

exist specifically for use of an independent provider.

Proposed:

• Identify options and costs associated with the use of an

independent provider for the CE’s stakeholder audit.

Nicola Chrisp / Karen

Bennett

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Report to Council February 2018


Author: Anthea Sayer, Senior Corporate Planner

Authoriser: Mike Garrett, Chief Financial Officer

Subject: Adoption of 2018–2028 Long Term Plan supporting documents and approval of Consultation Document for audit

Purpose 1. In accordance with section 93G Local Government Act 2002 (LGA), the council is required to prepare

and adopt the information that:

is relied on by the content of the consultation document

is necessary to enable the Auditor-General appointed auditor Audit New Zealand to give its opinion on the consultation document

provides the basis for the preparation of the LTP. This report presents the information that staff have deemed necessary to meet this requirement for council adoption. In addition, an updated word version of the consultation document is presented for the approval of the council prior to being audited by Audit NZ.

Executive summary 2. Council is required under the LGA to prepare a consultation document and supporting information;

these must be audited prior to council adopting both documents for consultation with the community on 13 March 2018.

3. At the January council meeting council resolutions approved the majority of supporting documents. Only those amended or updated for council decisions are required to be adopted. Anything not required to be adopted is included for your information.

4. The documents to approve include a statement of proposal to join the Local Government Funding Agency (LFGA) as recommended by PWC to fund Council’s proposed external borrowing programme.


1. That the report Adoption of 2018–2028 Long Term Plan supporting documents and approval of Consultation Document for audit (Doc # 11819957 dated 12 February 2018) be received, and

2. That council adopt the following supporting documents for auditing: a) Financial Strategy (doc #10091274) prepared in accordance with section 101A Local

Government Act 2002 b) That the council adopt the 2018 - 2028 consolidated financial statements (doc #11842331)

and notes to the accounts (doc #11830994) prepared in accordance with clause 12 schedule 10 Local Government Act 2002 and Generally Accepted Accounting Principles (GAAP)

c) 2018 – 2028 Funding Impact Statements for the whole of council and each group of activities (doc #11847762) prepared in accordance with clause 5 schedule 10 Local Government Act 2002 and the Local Government (Financial Reporting and Prudence) Regulations 2014

d) 2018/19 schedule of fees and charges (doc #11673577)

224

e) Draft rates remission and postponement policies (doc #10264888) f) 2018/19 rating impacts for sample properties as included in the consultation document

prepared in accordance with clause 20 schedule 10 Local Government Act 2002 g) 2018 – 2067 Infrastructure strategy (doc #11829390) prepared in accordance with section

101B Local Government Act 2002 h) The disclosure statement on compliance with the Financial Prudence Regulations (doc

#11838663) prepared in accordance with Local Government (Financial Reporting and Prudence) Regulations 2014

i) The background information for the long term plan including: a. Our region and about Waikato Regional Council (doc# 11818720) b. Fostering the development of Maori capacity to contribute to decision making (doc #

11837133) j) The group of activities information (doc# 11788985) and significant negative effects (doc#

11823670) prepared in accordance with clause 2, schedule 10 Local Government Act 2002 k) The Local Government Financial Agency participation statement of proposal (doc #11831222)

for consultation 3. That the council note the following documents which have been previously adopted by Council, supplied to Audit NZ for auditing and will be included as a supporting document during consultation:

a) Key financial and non-financial assumptions (doc #11823671) b) 2018 – 2028 Revenue and Financing Policy (doc# 10069633) c) Performance measures for the 2018-2028 Long Term Plan (doc#11838790) d) Significance and engagement policy (doc# 10188687) e) Community facilities framework (doc# 10374937) f) Waikato Regional Council’s 2016-2019 strategic direction (doc# 11837330)

4.That pursuant to s100 Local Government Act 2002, for those activities where estimated expenses are not met by estimated revenues on a yearly basis, the council resolves that this is financially prudent 5.That the council approve the draft consultation document (doc #11680618) for release to Audit New Zealand for the purposes of their review and giving of their audit opinion.

Background 1. The council has been working through the development of the 2018 – 2028 Long Term Plan including

the review of key policies and strategies through a series of workshops and meetings since mid-2017. The council meeting in January 2018 consolidated all the previous information and decisions to present a proposed 10 year budget and updated policies for the council to approve.

Issue 2. The LGA requires councils to have consultation documents and underlying information audited. Staff

have compiled these documents and the next step in the process is for council to adopt the consultation document and supporting information prior to audit undertaking their review.

Draft consultation document 3. Following the January 2018 council meeting, staff have been working on the LTP consultation

document. The consultation document is the only publication that the council produces to inform discussion and submissions on LTP proposals.

4. Councillors have been provided with the proposed content of the consultation document for feedback.

An updated word version of the document will be circulated to councillors separately on 19 February

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https://discover.wairc.govt.nz/otcs/llisapi.dll?func=ll&objaction=overview&objid=10374937

2018, ahead of the council meeting. Following this meeting, the approved consultation document will be provided to Audit New Zealand for them to commence their audit review.

5. The council will formally adopt the consultation document for community consultation at its meeting

on 13 March 2018. This will include an opinion from Audit New Zealand on:

Whether the consultation document gives effect to its purpose (a fair representation of the matters proposed for inclusion in the LTP)

The quality of the information and assumptions underlying the information provided in the consultation document.

6. Consultation will occur from 16 March to 16 April 2018 with hearings scheduled for 7-11 May 2018 and

deliberations scheduled 28 May to 1 June 2018 (exact dates may vary). Final adoption of the LTP is set down for 26 June 2018.

Supporting documents for adoption

7. At the council meeting in January 2018, council resolutions have approved the majority of the supporting documents presented here. The purpose of this report is to bring all of this information together to demonstrate compliance with the requirements of the section 93 of the LGA as set out above.

8. Only documents that council has not already adopted will be included in the appendix to this report.

Documents council has previously adopted will be included in a separate file in SharePoint should you wish to reference them. The table below shows all supporting documents and whether they have been adopted.

Supporting documents Adopted by council

a) Financial strategy. Based on the January 2018 council meeting, the limit on increases in rates revenue was revised down from 10 per cent from existing ratepayers to 9 per cent from existing ratepayers

To be adopted by council on 22 February Included in appendix

b) Consolidated financial statements, including notes to the accounts

c) Funding impact statement for the whole of council and each group of activities

d) Schedule of fees and charges

e) Draft rates remission and postponement policies

f) Rating impacts for sample properties

g) Infrastructure strategy (a draft was presented to Strategy and Policy Committee on 31 October 2017 and Integrated Catchment Management Committee on 7 December 2017)

h) Report on compliance with financial prudence regulations

i) Background information for the long term plan including: a) About the Waikato Region b) Fostering the development of Maori capacity to contribute

to decision making

j) Groups of activities information (what we do, why we do it) and significant negative effects of our activities

k) Local Government Financial Agency participation proposal

Draft Consultation Document To be approved by council on 22 February

Key forecasting assumptions (financial and non-financial) Adopted 13 Feb 2018

Performance measures Adopted 13 Feb 2018

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Supporting documents Adopted by council

Revenue and financing policy Adopted January LTP budget meeting

Significance and engagement policy Adopted May 2017

Community facilities framework Adopted September 2017

Council report on the regional theatre proposal

This report will provide the community with additional information on the proposal.

Waikato Regional Council’s 2016-2019 strategic direction Adopted 2016

9. The background information for the LTP will provide the basis of the final LTP document. Please note

that there may be minor changes to the text following the council meeting on 22 February 2018.

Participation in the Local Government Funding Agency (LGFA)

10. A key change to the Financial Strategy is to borrow externally to meet the needs of projected infrastructure costs in the draft LTP.

11. The council decision was supported by a comprehensive report from PWC as part of the January 31 Budget meeting papers (refer agenda item 6).

12. The advice included the recommendation that council undertake externally borrowing via the LGFA

due to the interest cost savings that can be achieved. The LGFA scheme was set up by central and local government and is a company that borrows funds and on lends them to local authorities at lower interest rate margins than would be payable to other lenders. Central government has a 20% shareholding.

13. The LGFA requires any local authority who is borrowing more than $20m to become a guaranteeing

local authority which is the position of Waikato Regional Council and is the recommendation of PWC. Accordingly council is required to consult on this matter.

14. PWC has prepared a statement of proposal that sets out the reasons for the proposal to join the LGFA

which is attached in Attachment K. 15. Sections 40 to 48 of the statement of proposal sets out the terms of the guarantee and risks. Section

43 notes “the LGA Guarantee will only ever be called if the LGFA defaults. Consequently a call on the LGFA Guarantee will only occur if the numerous safeguards put in place to prevent an LGFA default fail. This is highly unlikely to happen.”

16. To date 45 councils have joined as guaranteeing councils of which 30 are shareholders. 17. There are a number of steps required to join the LGFA scheme including setting up a debenture trust

deed. Staff are proposing to progress with the set up process noting that any final decision will not be made until the LTP deliberation meetings. Staff will keep the Audit and Risk committee appraised of the process to join LGFA.

Hamilton to Auckland transport solutions – interim solution

18. At the Council budget meeting following the request from Hamilton City Council it was approved to consult on an interim rail solution funded by extending the existing passenger transport targeted rate by an average $25 per Hamilton property (based on the median capital value).The modelling of costs and revenue to fund the net OPEX assumed a rates revenue of $1.79m based on a number of assumptions on costs, government funding share and fare revenue. Subsequent re modelling taking into account the current PT rate remission policy relating to properties above $2.5m indicates a rates revenue of $1.6m. However given that the modelling is very provisional and there are a number of

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financial assumptions to be confirmed (for example the demand survey research has indicated the patronage figures in the financial model are very conservative) staff recommend a rates revenue of $1.62m be assumed.

19. It is proposed that the rail funding required is collected via the indirect component of the passenger transport (PT) rate which is a charge on all properties in Hamilton. Currently the PT rate has a 20% indirect component charged to all Hamilton properties with the 80% direct rate only charged to those properties within 800m of a bus stop. Property location relative to bus stops is not considered an appropriate basis for recovering the rail funding and it is recommended that this charge should be over all Hamilton properties. Rail provides an indirect benefit to HCC residents by reducing congestion, decreasing CO2 emissions, having a new mode of transport to Auckland and obtaining productivity gains through faster travel times

20. The rate incidence of the proposed funding model through extending the current passenger transport rate across properties is as per the graph below.

Graph 1 – Capital Value base rating

21. Following feedback at the workshop, an extra rating option has been included for funding the interim

solution for Hamilton to Auckland rail proposal. Option 3 proposes a minimum uniform charge amount per property with the balance of rates revenue based on capital value. There are two options for the uniform charge - $15 or $20 per property.

0 -100k

100k -200k

200k -250k

250k-300k

300k -350k

350k -400k

400k -450k

450k-500k

500k-600k

600k -750k

750k -1 Mill.

1 Mill.- 2

Mill.

2 Mill.- 2.5Mill.

2.5Mill.+

Option One (Full CV) $3.15 $11.01 $15.02 $18.06 $21.15 $24.36 $27.45 $30.74 $35.54 $43.00 $54.94 $85.50 $142.37$161.42

$27.45

$0.00

$50.00

$100.00

$150.00

$200.00

Ave

rage

rat

e im

pac

t $

HCC Council CV range

Rating impacts per CV basis for rating

Average rate increase per Capital Value range

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Graph 2 & 3 – Rating per CV basis with two uniform rates tested of $15 and $20 respectively across HCC rateable properties

22. Below is a graph showing the rating revenue impact of the 3 rating options for properties in $0-$400k

(lower value properties), $400-450k (medium value properties) and $450K (higher value properties) bands. As the graph shows, a uniform charge increases the overall rating incidence on lower value properties and reduces it on higher valued properties.

0 -100k

100k -200k

200k -250k

250k-300k

300k -350k

350k -400k

400k -450k

450k-500k

500k-600k

600k -750k

750k -1 Mill.

1 Mill.- 2

Mill.

2 Mill.- 2.5Mill.

2.5Mill.+

Option Two (CV+$15 UR) $16.61 $20.61 $22.66 $24.21 $25.78 $27.42 $28.99 $30.67 $33.12 $36.92 $43.00 $58.58 $87.57 $97.28

$28.99

$0.00

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

Ave

rage

rat

e im

pac

t $


Rating impacts per CV basis for rating with a $15 uniform rate


0 -100k

100k -200k

200k -250k

250k-300k

300k -350k

350k -400k

400k -450k

450k-500k

500k-600k

600k -750k

750k -1 Mill.

1 Mill.- 2

Mill.

2 Mill.- 2.5Mill.

2.5Mill.+

Option Three (CV+$20 UR) $21.09 $23.81 $25.20 $26.25 $27.32 $28.44 $29.51 $30.65 $32.31 $34.89 $39.03 $49.61 $69.31 $75.90

$29.51

$0.00$10.00$20.00$30.00$40.00$50.00$60.00$70.00$80.00

Ave

rage

rat

e im

pac

t $


Rating impacts per CV basis for rating with a $20 uniform rate


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Graph 4 – Passenger Transport revenue gathered across properties with different Capital Value under the three proposed rating options

23. Staff also recommend a minor change is made to the Public Transport rates remission policy as a result of this proposal. The policy currently provides for the remission of the indirect benefit rate for properties with a capital value greater than $2.5 million, where only the indirect benefit rate is assessed (i.e. they are more than 800 metres from a bus route). Given that the rail funding will be collected on all Hamilton properties, the rail remission component should be on all properties, not just those beyond 800metres of a bus stop.

24. The revised policy objective would read: I. A remission of a portion of the Public Transport Indirect Benefit rate will be granted to those

properties with a capital value greater than $2.5 million, and which are only paying the indirect rate

(that is they are located further than 800 metres of a bus route). The remission will be applied to the

portion of the rate where the value exceeds $2.5 million. Remission will be applied by staff prior to the

annual rates invoices being issued.

II.A remission of the Public Transport Indirect Benefit (rail) rate will be granted to those properties

with a capital value greater than $2.5 million irrespective of their location. The remission will be

applied to the portion of the rate where the value exceeds $2.5 million. Remission will be applied by

staff prior to the annual rates invoices being issued.

Infrastructure strategy

25. Audit NZ has reviewed and provided feedback on the Infrastructure Strategy. The only significant issue raised was in relation to demand for additional infrastructure due to “coastal inundation resulting in sea level rise”. Staff have updated the document in response to this feedback and await further feedback from Audit NZ.

26. Prior to auditing staff will ensure that any financial information included in the infrastructure strategy

is reflective of council’s budget position.

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Assessment of significance 27. Having regard to the decision making provisions in the Local Government Act 2002 and council’s

Significance and Engagement Policy, a decision in accordance with the recommendations is considered to have a high degree of significance.

Policy considerations 28. To the best of the writer’s knowledge, these decisions are not significantly inconsistent with nor is

anticipated to have consequences that will be significantly inconsistent with any policy adopted by this local authority or any plan required by the Local Government Act 2002 or any other enactment.

Conclusion 29. Council must adopt the consultation document and supporting information prior to Audit NZ

undertaking their review. This report outlines the supporting information and seeks council’s adoption of it as well as the consultation document.

Attachments a) Financial Strategy (doc #10091274) b) 2018 - 2028 consolidated financial statements (doc #11842331) and notes to the accounts (doc

#11830994) c) 2018 – 2028 Funding Impact Statements for the whole of council and each group of activities (doc

#(doc #11847762) - to be circulated separately d) 2018/19 schedule of fees and charges (doc #11673577) – to be circulated separately e) Draft rates remission and postponement policies (doc #10264888) f) 2018/19 rating impacts for sample properties as included in the consultation document g) 2018 – 2067 Infrastructure strategy (doc #11829390) h) The disclosure statement on compliance with the Financial Prudence Regulations (doc #11838663) i) Background information for the long term plan including:

a. Our region and about Waikato Regional Council (doc# 11818720) b. Fostering the development of Maori capacity to contribute to decision making (doc #

11837133) j) Group of activities information (doc# 11788985) and significant negative effects of our activities (doc#

11823670) k) Local Government Financial Agency participation statement of proposal (doc #11831222) l) Draft Consultation Document (doc# 11680618) - to be circulated separately

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