NOTICE OF MEETING GATEWAY TECHNICAL COLLEGE Regular ... · GATEWAY TECHNICAL COLLEGE DISTRICT BOARD . Regular Meeting – Thursday, March 17, 2016 – 8:00 a.m. Bioscience Center

March 10, 2016

NOTICE OF MEETING

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Regular Meeting

Thursday, March 17, 2016 – 8:00 a.m. Bioscience Center, Room 120

3520 30th Avenue, Kenosha, WI 53144

The Gateway Technical College District Board will hold its regular meeting on Thursday, March 17, 2016 at 8:00 a.m. at the Bioscience Center, Room 120, 3520 30th Avenue, Kenosha, WI. The agenda is included. Following the regular meeting, the Gateway Technical College District Board will meet in executive session pursuant to Wisconsin Statutes 19.85(1)(c) to discuss personnel issues. The Board reserves the right to reconvene in open session to take action on items discussed in executive session. After the executive session, the Board will meet for Gateway related training in Bioscience room 125. Bryan D. Albrecht, Ed.D. President and Chief Executive Officer

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Regular Meeting – Thursday, March 17, 2016 – 8:00 a.m.

Bioscience Center Room 120, 3520 30th Avenue, Kenosha, WI 53144

Info./

Disc

Action

Roll Call AGENDA

Page

I. Call to Order A. Open Meeting Compliance

3

X II. Roll Call 3

X III. Approval of Agenda 4

X

IV.

Approval of Minutes A. February 18, 2016 – Regular Meeting

4

X V. Citizen Comments 10

X X X X

VI.

Chairperson’s Report A. Policy Review Committee Updates B. Dashboard Report C. Board Evaluation Summary D. Nominating Committee for the District Boards Association

12 13 14 15

X X X

VII.

President’s Report A. Announcements B. WGTD C. On Campus Health Clinics

17 18 19

VIII. Operational Agenda 20

X

X

A. Action Agenda 1. Ad Hoc Policy Review Committee suggests the approval of the Updated Board/Staff

Relationship Policy B. Consent Agenda

1. Finance a) Financial Statement and Expenditures over $2,500 b) Cash and Investment Schedules

2. Personnel Report 3. Grant Awards 4. Contracts for Instructional Delivery 5. Advisory Committee Activity Report 6. Bids For Approval:

a) #1498 – Racine Campus Lake Building Lower Level Plumbing Repair b) #1499 – District Wide ADA Door Hardware Compliance c) #1500 – Kenosha Campus M.E.T. Building Site Improvements

7. RFP for Approval: a) #1516-53 Joint External Auditing Services

21

27 35 39 41 43 52

57 61 65

73

IX. Policy Governance Monitoring Reports

X

X

A. Ends Statement Monitoring 1. College Ends Policy - The tri-county community benefits from affordable higher

education that allows residents to develop knowledge and skills for family-supporting careers that contribute to the growth and sustainability of the local economy at a cost commensurate with the value of services provided. 4) Families are strengthened by the prosperity of their graduates, reduced unemployment or underemployment, and the availability of local jobs for family members. Student Work Study Program and New Employer Website

B. Executive Limitations 1. 3.4 FY2016-17 Budgeting/Forecasting

75 77

X X. Board Member Community Reports 79

X

X

XI. Next Meeting Date and Adjourn A. Regular Meeting - Thursday, April 14, 2016, 8:00 am, Racine Campus, R102 B. Adjourn - Following the regular meeting, the Gateway Technical College District Board will

meet in executive session pursuant to Wisconsin Statutes 19.85(1)(c) to discuss personnel issues. The Board reserves the right to reconvene in open session to take action on items discussed in executive session. After the executive session, the Board will meet for Gateway related training in Bioscience room 125.

80

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD

Regular Meeting Thursday, March 17, 2016 – 8:00 a.m.

Bioscience Center, Room 120 3520 30th Avenue, Kenosha, WI 53144

I. CALL TO ORDER A. Open Meeting Compliance

II. ROLL CALL

Ram Bhatia _____ William Duncan _____ Ronald J. Frederick _____

Susan Greenfield _____ Bethany Ormseth _____

Scott Pierce _____ Roger Zacharias _____ Pamela Zenner-Richards _____

Gary Olsen _____ Our Positive Core – Gateway Technical College District Board Our shared strengths as a Board that we draw upon to do our work: • Belief in the value of Gateway Technical College • Commitment to our community • Common sense of mission • Mutual respect • Sense of humor • Open-mindedness & willingness to question

March 17, 2016 3

III. APPROVAL OF AGENDA

Items on the Consent Agenda for discussion

IV. APPROVAL OF MINUTES A. February 18, 2016 – Regular Meeting

March 17, 2016 4

DRAFT

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Regular Meeting

February 18, 2016 The Gateway Technical College District Board met on Thursday, February 18, 2016 at the Elkhorn Campus, 400 County Road H, Room 112/114, Elkhorn, WI 53121. The meeting was called to order at 8:00 am by Gary Olsen, Chairperson.

I. Call to Order A. Open Meeting Compliance K. Bartlett confirmed the meeting was duly noticed in accordance with state statutes for open meeting

compliance.

II. Roll Call

Also in attendance were Bryan Albrecht, Kelly Bartlett, Mary Harpe, and 26 citizens/reporters.

III. Approval of Agenda A. It was moved by R. Zacharias, seconded by P. Zenner-Richards and carried to approve the agenda.

IV. Approval of Minutes A. It was moved by S. Pierce, seconded by W. Duncan and carried to approve the minutes of the January

21, 2016 Regular Meeting.

Ram Bhatia arrived at 8: 20 am due to Elkhorn construction

V. Citizen Comments A. There were no citizen comments.

VI. Committee of the Whole

A. Tour Elkhorn Campus Manufacturing • Bryan Albrecht welcomed everyone to the Elkhorn Campus. Bryan recognized Mike Reader, Precision

Plus for the donation and towards the manufacturing center on the Elkhorn Campus. Bryan presented Mike Reader with a plaque thanking him for the continued support. The manufacturing center in Elkhorn has been named after Precision Plus as the RPM Center, short for Reader Precision Machining and Manufacturing Center.

• Mike Reader stated that he was amazed by how much progress has been made to the manufacturing center and recognized the support for the community. He said it is exciting to see investments made and even more exciting to participate in the solution. Mike Reader is hoping to have his team in the new RPM Center as much as possible to work with students and staff.

Ram Bhatia Excused William Duncan Present Ronald J. Frederick Present Susan Greenfield Excused Bethany Ormseth Present Scott Pierce Present Roger Zacharias Present Pamela Zenner-Richards Present Gary Olsen Present

March 17, 2016 5

DRAFT

• Trustees and guests in attendance toured the RPM Center on the Elkhorn Campus. R. Zacharias motioned to move the Operational Agenda before the Chairperson’s Report. W. Duncan seconded the motion. This change took place to accommodate Mike Reader’s schedule.

VII. Chairperson’s Report

A. Policy Review Committee Updates • Pamela Zenner-Richards reported that the Ad Hoc Policy Review Committee is continuing to meet

and reminded Trustees to view the draft documents online and give their feedback. Section 2 was sent to the Trustees for the first reading prior to the Board meeting. If no changes are suggested section 2 will go for approval at the March 17, 2016 Board meeting.

B. Dashboard Report • The Gateway Promise program has generated great interest and will serve as a future enrollment

driver. • We have raised $1,500,000 to seed the Gateway Promise endowment. • The benefits committee completed an RFP for health benefits. Results are under review.

C. Board Evaluation Summary • Gary Olsen encouraged Trustees to complete the Board Meeting Evaluation on a monthly basis to

provide feedback that will help plan future meetings. • Gary acknowledged Zina Haywood for her leadership with the January Board meeting. • Gary thanked Gateway staff for their continued hard work on multiple Gateway events this past month. • Gary also thanked Pam Zenner-Richards and Ram Bhatia for attending the Gateway Promise

announcement. • Ram Bhatia announced that ABB has agreed to give a donation to the Gateway Promise.

VIII. President’s Report A. Announcements –

• B. Albrecht introduced the following employees that were attending the Board meeting as part of their Gateway Journey: Crystal Vrtacnik and Brandon Aswege.

• B. Albrecht announced that Gateway has many positive things to talk about currently. February is CTE Month, Bryan tweets out events about Gateway almost daily, follow him @albrechtbryan to stay connected with Gateway.

• Stephanie Sklba received the Rookie of the Year Award from the Boys and Girls Club • B. Albrecht thanked Jennifer Charpentier, Stephanie Sklba and their team for their hard work on the

Foundation Scholarship Event. • S. Sklba spoke on the event in Madison that Gateway staff and students attended. They toured the

senate and the house and heard about what is going on in the state and with the college affordability act.

• B. Albrecht recognized Mike O’Donnell on his leading effort and responsibility with helping colleges advance their accreditations. Mike is an assessor of quality programs and has visited nine colleges so far and is also appointed to a national board.

• J. Frost spoke on HR on campus which is allowing staff to meet with him face to face. This has been very beneficial to staff.

• B. Albrecht thanked Jayne Herring and her team for their leadership. Lidia Hernandez Guizar led the effort for Bright Spots in Education. Lidia is Gateway’s Hispanic outreach specialist using grass roots efforts. Lidia also translates Gateway information to Spanish.

B. The State of the Chapter Address

March 17, 2016 6

DRAFT

• Anthony First reported on student veterans. The following Gateway veteran students attended NATCON2016 in Orlando, Florida along with Anthony First: Eric Kent, Leland Ellis, Mary Kent, and Stephanie Thomas.

• Topics Discussed: Survivor and Caregiver support on Campus, Outreach Innovation in the Age of Digital Media, Supporting Student Veteran Success, Leading Practices in Student Veteran Focused Programming, Research Spotlight: Measuring University Success in Serving the Military Population, Opening Ace’s Toolkit for Veteran Friendly Institutions, Transitioning to the Workforce, Student Veteran Development in Prestigious Scholarships, Fellowships, and Internships, Success in the Workforce, How to be a GI Bill Ninja, My VA Communities Model, Veteran Reintegration Through Community Service, Women Veterans: Engaging Their Leadership and Influencing Change, Community/Technical College Best Practices for Veterans, Serving our LGBT Student Veterans, Admission Accomplished! Transitioning to Highly Selective Universities, Veteran Suicide: Creating Dialogue on Mental and Emotional Health

• The General Session included: U.S. Secretary of Veteran Affairs, Jared Lyons SVA CEO, and U.S. Assistant Secretary of Labor.

• Corporate Networking: Veterans of American University, Columbia Southern Education Group, Thomas Edison State College, Financial Industry Regulatory Authority, Texas A&M University, Veteran’s Resource Group, University of New Mexico, University of Nebraska, Arapahoe Community College, Milwaukee Area Technical College, University of South Carolina, Raytheon, General Dynamics, Chevron, Northrop Grumman, Google, Walgreens, Ricoh, BP, Merck, Aramark, Bank of America, USAA, Eli Lilly, Accenture, Citi, Home Depot, NASA, Walmart, The American Legion, NBC Universal, Disney’s Hollywood Studios, JP Morgan Chase, 100 other Colleges and Universities

• Meet and Greets Included: Maj Gen USAF (Ret) Carl G. Schneider – Veterans Resource Group, Lt. Commander Brian Duffy – National Veterans of Foreign Wars, Congressman Jeff Miller – Florida Congressman

• The 444th Chapter Student Veterans of America would like to thank you for your continued support to our veterans at Gateway Technical College.

C. National Signing Day

• Stephanie Sklba spoke on National Signing Day. The college will host students to sign their letter of intent to attend Gateway Technical College. 150 students signed their letter of intent at this event.

IX. Operational Agenda A. Action Agenda

1. Approve the name Reader Precision Machining and Manufacturing Center (RPM Manufacturing Center)

Summary of Item – Mike Reader with Precision Plus, inc. will be naming the manufacturing center on the Elkhorn Campus, Reader Precision Machining and Manufacturing Center also referred to as RPM Manufacturing Center. Following discussion it was moved by W. Duncan, seconded by R. Zacharias and carried to approve the name Reader Precision Machining and Manufacturing Center.

2. Approve the Updated Executive Limitations from the Ad Hoc Policy Review Committee Following discussion it was moved by R. Bhatia, seconded by R. Zacharias and carried to approve the updated Executive Limitations from the Ad Hoc Policy Review Committee.

B. Consent Agenda

March 17, 2016 7

DRAFT

It was moved by R. Zacharias, seconded P. Zenner-Richards and carried that the following items in the consent agenda be approved:

1. Finance a) Financial Statement and Expenditures over $2,500: Approved the financial statement and

expenditures as of January 31, 2016. b) Cash and Investment Schedules: Approved the monthly cash reconciliation, investment

schedule and investment report. 2. Personnel Report: Approved the personnel report of three (3) new hires; one (1) new hire limited

term; two (2) promotion; one (1) termination; no employment approvals-casual, non-instructional; and no employment approvals-adjunct faculty.

3. Grants Awards: Approved the Grant Awards for February 2016 4. Contracts for Instructional Delivery: Approved the contracts for instructional delivery report for

January 2016 5. Advisory Committee Activity Report: Approved the advisory committee 2015-2016 meeting

schedule and new members as of February 1, 2016 6. Approval of Bid: Approved Bid Number 1481

X. Policy Governance Monitoring Reports A. Ends Policy Monitoring

College Ends Policy – The tri-county community benefits from affordable higher education that allows residents to develop knowledge and skills for family-supporting careers that contribute to the growth and sustainability of the local economy at a cost commensurate with the value of services provided. #3) Taxpayers receive a positive return on investment from Gateway’s impact on the local tax base, property values, and overall economic development as well as the contributions of graduates to the tri-county community. Gateway Promise

Zina Haywood, Stephanie Sklba, and Stacy Riley presented on Ends Policy 3. Interpretation: The Gateway Promise provides free tuition and fees for eligible students as well as

academic and career success,that allows residents to develop knowledge and skills for family-supporting careers that contribute to the growth and sustainability of the local economy.

The Gateway Promise represents: A vision for eligible southeast Wisconsin high school students that assures preparation for college and career success through the alignment of Gateway’s programs and services. A vision for southeast Wisconsin employers that assures access to an increased pipeline of highly qualified employees with college and career experience. A vision for families that guarantees all eligible high school graduates access to an affordable college education.

The Need for a Gateway Promise: 48% of high school students enrolling directly in Gateway are underprepared, 50% of the high school student population in urban communities within the Gateway district are economically disadvantaged, 56% of degree seeking program students receive financial aid, Currently 11% of high school students enroll directly into Gateway, The Gateway Promise Goal is to increase direct high school enrollment

Marketing: Develop fundraising materials including a brochure and a video portfolio, Add video to the Promise website, Extend the push through social media, Develop information directed to parents of high school students

Kick-Off Event: Reserve rooms, food, speakers, supplies & materials Promise Scholars Bridge Program: Develop Curriculum for Remedial Course Work, Transportation,

Reserve rooms, food, speakers, supplies & materials, Complete program agenda Promise Scholars Bridge Program – Mission: Participation in the Summer Bridge Scholars

Program develops skills and insights central to academic success at Gateway Technical College.

March 17, 2016 8

DRAFT

The Promise Scholars Program is an immersion experience that allows students to familiarize themselves with the campus community and identify offices which will provide valuable information and support.

Logistics and other details: Create information and process for PILOT, Schedule academic support and other workshops, Develop financial aid workshop offerings and financial literacy integration, Develop process to get information from high schools, Finalize student and parent communication, Create Response letters for Intent Form, Create Letters for Admission (Yes & No), Develop tracking and monitoring systems, Develop enrollment, persistence, and completion metrics, Develop internal reporting needs

Following discussion, it was moved by R. Bhatia, seconded by R. Zacharias and carried that this report is evidence that the college is making progress on Ends Policy #3

B. Executive Limitations

1. 3.4 Budget/Forecasting– J. Nygard • The FY 2017 budget parameters were approved by the Board at the November 19, 2015 meeting.

For the administration to be in compliance with Executive Limitations, Policy 3.4, an update on development of the FY 2017 budget will be provided.

Following discussion, it was moved by W. Duncan, seconded by R. Bhatia and carried to approve 3.4 Budget /Forecasting.

XI. Board Member Community Reports Ram Bhatia shared that Gateway’s Promise Event and Foundation Scholarship Events were both great

and he is proud to be a part of the Gateway Foundation and Board of Trustees W. Duncan shared that he attended the Legislative Summit in February in Washington D.C. He enjoyed

the speakers, tours, and sessions. Overall it was a great event.

XII. Next Meeting Date and Adjourn A. Regular Meeting – Thursday, March 17, 2016, 8:00 am, Kenosha Campus, Bioscience Center, Room

120 B. At approximately 10:26 am it was moved by S. Pierce, seconded by P. Zenner-Richards and carried that

the meeting was adjourned. Submitted by, Susan Greenfield Secretary

March 17, 2016 9

V. CITIZEN COMMENTS A. The Gateway Technical College District Board has established a

limit of thirty minutes for citizen comments. Individuals will be limited to three to five minutes for their comments depending on the number of individuals who wish to address the Board. Citizens wishing to address the Board are to sign up prior to the meeting on the forms provided at the entrance to the meeting room.

March 17, 2016 10

VI. CHAIRPERSON’S REPORT A. Policy Review Committee Updates B. Dashboard Report C. Board Evaluation Summary D. Nominating Committee for the District Boards Association

March 17, 2016 11


Roll Call _____

Action Information __X__ Discussion _____

CHAIRPERSON’S REPORT Policy Review Committee Updates

Governance Process: Policy 1.2 – Governing Philosophy Board Liaison: Gary Olsen

March 17, 2016 12


Roll Call _____


CHAIRPERSON’S REPORT Dashboard Report


March 17, 2016 13


Roll Call _____


CHAIRPERSON’S REPORT Board Evaluation Summary


March 17, 2016 14


Roll Call _____


CHAIRPERSON’S REPORT Nominating Committee for the District Boards Association


March 17, 2016 15

VII. PRESIDENT’S REPORT A. Announcements B. WGTD C. On Campus Health Clinics

March 17, 2016 16


Roll Call _____


PRESIDENT’S REPORT Announcements

Policy/Ends Statement: Policy 2.1

March 17, 2016 17


Roll Call _____


PRESIDENT’S REPORT WGTD 91.1


March 17, 2016 18


Roll Call _____


PRESIDENT’S REPORT On Campus Health Clinics


March 17, 2016 19

VIII. OPERATIONAL AGENDA A. Action Agenda

1. Ad Hoc Policy Review Committee suggests the approval of the updated Board/Staff Relationship Policy

March 17, 2016 20


Roll Call _____ Action X Information _____ Discussion _____

Ad Hoc Policy Review Committee Approve the Updated Board/Staff Relationship

Staff Liaison: John Thibodeau Board Liaison: Pamela Zenner-Richards

March 17, 2016 21

SECTION 2 - BOARD/STAFF RELATIONSHIP POLICY 2.1

UNITY OF CONTROL

The President is accountable to the Board acting as a collective body; therefore, only officially passed motions of the Board are binding on the President. Accordingly:

1. Decisions or instructions of individual Board members are not binding on the President except when the Board has specifically authorized such exercise of authority.

2. The President shall seek direction from the Board Chairperson on requests from individual Board members that in the President's judgment may require a material amount of staff time, funds, or that are potentially disruptive.

Adopted: August 17, 2000 Reviewed: March 17, 2016

March 17, 2016 22


PRESIDENTIAL ACCOUNTABILITY

The President is the Chief Executive Officer of the college and the Board's single official link with the operations of the College. All authority and accountability of staff, as far as the Board is concerned, is considered the authority and accountability of the President. The President is accountable to the Board for

1. Accomplishment of the Board's policies on Ends. 2. College operation within the boundaries established in Board policies on Executive Limitations. 3. Accomplishment of the responsibilities set forth in the President's position description. 4. Accomplishment of annual goals and objectives established by the Board in consultation with the

President. The Board as a collective body will assess presidential performance annually. The President's performance will include the organizational performance of the college as a whole as well as the President’s individual accomplishments. Adopted: August 17, 2000 Reviewed: May 22, 2002, September 25, 2008, June 24, 2010, June 21, 2011, June 21, 2012, March 17, 2016

March 17, 2016 23


DELEGATION TO THE PRESIDENT

The Board appoints the President as chief executive officer of the College and directs the President through written policies to achieve certain results and to avoid unacceptable situations and actions, allowing the President to use any reasonable interpretation of Board policies. Accordingly:

1. The Board will develop Ends policies instructing the President to achieve certain results for certain recipients at a specified cost.

2. The Board will limit the latitude the President may exercise in practices, methods, conduct, and other means through establishment of Executive Limitations policies.

3. The President may establish all further college policies, make all decisions, take all actions, establish all practices, and develop all activities based on any reasonable interpretation of the Board's Ends and Executive Limitations policies.

4. The Board may change its Ends and Executive Limitations policies at any time, thereby changing the latitude given to the President. However, as long as any particular policy is in effect, the Board will respect and support the President's decisions.

5. The Board will develop the President’s job description and approve the President’s annual goals and objectives.

6. The President shall request a waiver of a Board policy if the President believes a waiver is in the best interest of the College.

Adopted: August 17, 2000 Reviewed: May 22, 2002, September 25, 2008, June 24, 2010, September 22, 2011, March 17, 2016

March 17, 2016 24


MONITORING COLLEGE EFFECTIVENESS

The Board shall monitor College effectiveness in meeting Board policies based on current priorities. Monitoring will be done in a way to permit the Board to use most of its time to create the future rather than review the past. Accordingly,

1. Monitoring shall compare the current performance of the college to the expectations of the Board as stated in policy. In every case, the standard for compliance shall be any reasonable interpretation of the board policy being monitored. The Board will take action to approve or disapprove monitoring reports.

2. Monitoring data may be acquired in one or more of three ways: internal reports to the Board from the President, external reports from an external auditor or other persons or entities external to the institution selected by the Board, or direct inspection of documents, activities, or circumstances by an ad hoc committee or the Board as a whole.

3. The Board will receive monitoring reports on the Ends policy and each Executive Limitation at least once each year prior to the President’s performance evaluation.

4. As a result of the Board's monitoring, the Board may make any adjustments to policy necessary to improve college effectiveness.

Adopted: August 17, 2000 Reviewed: May 22, 2002, September 25, 2008, May 19, 2010, September 22, 2011, March 17, 2016

March 17, 2016 25

VIII. OPERATIONAL AGENDA B. Consent Agenda

1. Finance a) Financial Statement and Expenditures over $2,500 b) Cash and Investment Schedules

2. Personnel Report 3. Grant Awards 4. Contracts for Instructional Delivery 5. Advisory Committee Activity Report 6. Bids for Approval:

a) #1498 – Racine Campus Lake Building Lower Level Plumbing Repair b) #1499 – District Wide ADA Door Hardware Compliance c) #1500 – Kenosha Campus M.E.T. Building Site Improvements

7. RFP for Approval: a) #1516-53 Joint External Auditing Services

March 17, 2016 26


Roll Call Action X

Information Discussion

FINANCIAL STATEMENT AND EXPENDITURES OVER $2,500

Summary of Item: Summary of revenue and expenditures as of 2/29/16

Ends Statements and/or Executive Limitations Section 3 - Executive Limitations

Policy 3.5 Financial Condition

Staff Liaison: Bane Thomey

March 17, 2016 27

03/04/16GATEWAY TECHNICAL COLLEGE

2015-16 SUMMARY OF REVENUE & EXPENDITURES AS OF 2/29/16

COMBINED FUNDS 2015-16 2015-16 2015-16APPROVED WORKING ACTUAL PERCENT

BUDGET BUDGET TO DATE INCURRED

REVENUE:

LOCAL GOVERNMENT 30,010,218$ 30,323,961$ 30,267,143$ 99.81%

STATE AIDS 42,541,604 43,127,861 40,978,257 95.02%

STATUTORY PROGRAM FEES 15,922,142 15,922,142 15,112,913 94.92%

MATERIAL FEES 755,680 755,680 742,354 98.24%

OTHER STUDENT FEES 3,190,172 3,190,172 2,710,091 84.95%

INSTITUTIONAL 9,844,417 9,844,417 4,842,820 49.19%

FEDERAL 34,745,902 34,745,902 23,783,811 68.45%

OTHER RESOURCES 12,255,000 14,055,000 12,599,419 89.64%

TOTAL REVENUE & OTHER RESOURCES 149,265,135$ 151,965,135$ 131,036,808$ 86.23%

EXPENDITURES BY FUNCTION:

INSTRUCTIONAL 60,021,182$ 60,726,182$ 35,734,634$ 58.85%

INSTRUCTIONAL RESOURCES 1,245,851 1,261,151 807,549 64.03%

STUDENT SERVICES 51,605,234 51,831,234 35,795,120 69.06%

GENERAL INSTITUTIONAL 11,721,655 11,908,955 7,268,050 61.03%

PHYSICAL PLANT 23,447,113 25,213,513 10,790,484 42.80%

AUXILIARY SERVICES 707,000 707,000 350,124 49.52%

PUBLIC SERVICES 356,100 356,100 204,176 57.34%

TOTAL EXPENDITURES 149,104,135$ 152,004,135$ 90,950,136$ 59.83%

EXPENDITURES BY FUNDS: GENERAL 77,858,865$ 78,958,865$ 47,315,456$ 59.92% SPECIAL REVENUE - OPERATIONAL 7,956,270 7,956,270 4,734,836 59.51% SPECIAL REVENUE - NON AIDABLE 39,934,000 39,934,000 28,179,429 70.57% CAPITAL PROJECTS 12,240,000 14,040,000 9,423,131 67.12% DEBT SERVICE 10,415,000 10,415,000 947,161 9.09% ENTERPRISE 700,000 700,000 350,124 50.02%


March 17, 2016 28



GENERAL FUND 2015-16 2015-16 2015-16

APPROVED WORKING ACTUAL PERCENT


REVENUE:


STATE AIDS 37,989,039 38,575,296 37,969,639 98.43%

STATUTORY PROGRAM FEES 15,922,142 15,922,142 15,112,913 94.92%

MATERIAL FEES 755,680 755,680 742,354 98.24%

OTHER STUDENT FEES 1,983,172 1,983,172 1,769,457 89.22%

FEDERAL REVENUE 29,902 29,902 135 0.45%

INSTITUTIONAL 3,678,847 3,678,847 1,305,615 35.49%

OTHER RESOURCES - - -



INSTRUCTIONAL 50,687,445$ 51,272,445$ 30,459,122$ 59.41%

INSTRUCTIONAL RESOURCES 1,240,851 1,256,151 803,953 64.00%


GENERAL INSTITUTIONAL 7,517,398 7,704,698 4,767,157 61.87%

PHYSICAL PLANT 7,511,363 7,597,763 4,383,854 57.70%


March 17, 2016 29



SPECIAL REVENUE -OPERATIONAL FUND 2015-16 2015-16 2015-16



REVENUE:


STATE AIDS 2,329,565 2,329,565 852,983 36.62%

FEDERAL 3,086,000 3,086,000 1,505,232 48.78%

INSTITUTIONAL 391,570 391,570 51,078 13.04%



INSTRUCTIONAL 5,125,407$ 5,125,407$ 2,933,245$ 57.23%


GENERAL INSTITUTIONAL 890,257 890,257 398,677 44.78%

PHYSICAL PLANT 20,750 20,750 24,441 117.79% PUBLIC SERVICES 356,100 356,100 204,176 57.34%


March 17, 2016 30



SPECIAL REVENUE-NON AIDABLE FUND 2015-16 2015-16 2015-16



REVENUE:

STATE AIDS 2,153,000$ 2,153,000$ 1,925,327$ 89.43%

OTHER STUDENT FEES 907,000 907,000 795,809 87.74%

INSTITUTIONAL 5,314,000 5,314,000 3,159,864 59.46%

FEDERAL 31,560,000 31,560,000 22,265,387 70.55%



STUDENT SERVICES 39,103,000$ 39,103,000$ 27,698,240$ 70.83%

GENERAL INSTITUTIONAL 831,000 831,000 481,189 57.90%


March 17, 2016 31

03/04/16

GATEWAY TECHNICAL COLLEGE2015-16 SUMMARY OF REVENUE & EXPENDITURES AS OF 2/29/16

CAPITAL PROJECTS FUND 2015-16 2015-16 2015-16APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT -$ -$ -$ STATE AIDS 70,000 70,000 230,308 329.01% FEDERAL 70,000 70,000 13,057 18.65% INSTITUTIONAL 100,000 100,000 62,313 62.31% OTHER RESOURCES 12,000,000 13,800,000 12,000,000 86.96%


EXPENDITURES BY FUNCTION: INSTRUCTIONAL 4,208,330$ 4,328,330$ 2,342,267$ 54.11% INSTRUCTIONAL - RESOURCES 5,000 5,000 3,596 71.92% STUDENT SERVICES 36,670 36,670 21,213 57.85% GENERAL INSTITUTIONAL 2,483,000 2,483,000 1,621,027 65.29% PHYSICAL PLANT 5,500,000 7,180,000 5,435,028 75.70%AUXILIARY SERVICES 7,000 7,000 - 0.00%


March 17, 2016 32

03/04/16

DEBT SERVICE FUND 2015-16 2015-16 2015-16APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT 10,316,000$ 10,316,000$ 10,316,000$ 100.00% INSTITUTIONAL 5,000 5,000 - 0.00% OTHER RESOURCES 255,000 255,000 599,419 235.07%


EXPENDITURES BY FUNCTION: PHYSICAL PLANT 10,415,000$ 10,415,000$ 947,161$ 9.09%

TOTAL EXPENDITURES 10,415,000$ 10,415,000$ 947,161$ 9.09%


March 17, 2016 33

03/04/16


ENTERPRISE FUND 2015-16 2015-16 2015-16APPROVED WORKING ACTUAL PERCENT


REVENUE: LOCAL GOVERNMENT 45,000$ 45,000$ 45,000$ 100.00% OTHER STUDENT FEES 300,000 300,000 144,825 48.28% INSTITUTIONAL 355,000 355,000 263,950 74.35% FEDERAL - - -

TOTAL REVENUE & OTHER RESOURCES 700,000$ 700,000$ 453,775$ 64.83%

EXPENDITURES BY FUNCTION: AUXILIARY SERVICES 700,000$ 700,000$ 350,124$ 50.02%

TOTAL EXPENDITURES 700,000$ 700,000$ 350,124$ 50.02%

March 17, 2016 34

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call Action X Information Discussion

CASH AND INVESTMENT SCHEDULES Summary of Item: Monthly cash and investment schedules Ends Statements and/or Executive Limitations:

Section 3 - Executive Limitations Policy 3.5 Financial Condition

Staff Liaison: Bane Thomey

March 17, 2016 35

Cash Balance December 31, 2015 20,576,311.24$

PLUS:

Cash Receipts 14,215,889.04

34,792,200.28$ LESS:

Disbursement:Payroll 3,521,623.91 Accounts Payable 3,672,046.23 7,193,670.14

Cash Balance Janauary 31, 2016 27,598,530.14$

DISPOSITION OF FUNDS

Cash in Bank 2,149,786.92

Cash In Transit 36,137.54

Investments 25,407,980.68

Cash-on-hand 4,625.00

TOTAL: January 31, 2016 27,598,530.14$

GATEWAY TECHNICAL COLLEGE

MONTHLY CASH RECONCILIATION

FOR THE MONTH ENDING January 31, 2016

March 17, 2016 36

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March 17, 2016 37

INVSCH

03/03/16

INVESTMENT SCHEDULE

January 31, 2016

NAME DATE DATE OF INTEREST PRESENT

OF BANK/INST INVESTED MATURITY AMOUNT RATE STATUS

LOCAL GOV'T POOL Various Open 8,159,213$ 0.33 OPEN

WELLS FARGO Various Open 17,248,767$ 0.15 OPEN

TOTAL 25,407,981$

March 17, 2016 38



PERSONNEL REPORT

Summary of Item: Monthly Personnel Activity Report Employment Approvals: New Hires Retirement(s) Resignation(s) Termination(s) Ends Statements and/or Executive Limitations: Section 3: Executive Limitations Policy 3.3 - Compensation & Benefits Staff Liaison: William Whyte 03/17/16

March 17, 2016 39

PERSONNEL REPORT MARCH 2016

EMPLOYMENT APPROVALS: NEW HIRE(S)

Jennifer A. King, Scheduling Specialist, Academic & Campus Affairs; Kenosha; Annual Salary: $46,009.60; effective February 15, 2016

Emily T. Raclaw, TRIO SSS Program Lead Specialist, Learning Success; Elkhorn; Annual Salary: $58,000.00; effective February 29, 2016

RETIREMENT(S)

Anke Halbach, Instructor Academic Support, Learning Success; Kenosha, effective April 29, 2016

Marilyn F. Holden, Instructor Office Technology, Business & Information Technology (BIT); Racine; effective April 29, 2016

Theodore B. Mizak, Instructor Traffic Safety, General Studies; Kenosha; effective May 2, 2016

Scott W. Stieg, Instructor Natural Science, General Studies; Kenosha; effective April 29, 2016

RESIGNATION(S)

Angela Becerra-Chvilicek, Director of College Access, Student Success; Elkhorn; effective March 31, 2016

TERMINATION(S)

Gail Gauger-Geyer, Cleaner, Building Services; Kenosha; effective February 3, 2016

March 17, 2016 40


Roll Call ___ Action X Information ___ Discussion ___

GRANT AWARDS Summary of Item: The college has been informed of three new grant

awards: 1) the Assistance to Firefighters grant from the WTCS will reimburse the college for equipment purchased for fire training; 2) the STEMobile Education/Training grant will provide funding for the purchase a vehicle and equipment that can be used for off-campus training and recruitment, and 3) Gateway was one of 20 community colleges selected to participate in AACC’s Right Signals Initiative, which is focused on creating a model for integrating industry certifications and other credentials.

Attachments: Grant Awards – March 2016 College Strategic Directions and/or Executive Limitations: Wisconsin Statutes 38.14(4)

Section 3 - Executive Limitations Policy 3.5 - Financial Condition

College Strategic Direction #5 Staff Liaison: Anne Whynott

March 17, 2016 41

MAR

CH 201

6 GRA

NT AW

ARDS

Project

Num

ber

Title

Pu

rpose

Grant

Perio

d Num

ber

Served

Fund

ing Source

Total B

udget

Grant

Award

Matching

Fund

s 010

Assistance to

Firefighters

This grant w

ill be used

to

purchase se

lf‐containe

d breathing apparatus for use

in Gatew

ay’s fire training

programs.

Decembe

r 2015

‐April

2016

N/A

Fede

ral Emergency

Managem

ent

Agen

cy th

rough the

Wisc

onsin

Techn

ical

College System

$27,000

$23,478

$3,522

011

STEM

obile

Education/Training

Lab

Gatew

ay will purchase and

equip a mob

ile lab for the

prom

otion of

manufacturin

g/technical

careers a

s well as techn

ical

training

at o

ff‐campu

s locatio

ns.

February –

June

30,

2016

N/A

State of W

iscon

sin

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eral Purpo

se

Revenu

e fund

s through the

Wisc

onsin

Techn

ical

College System

$150,000

$150,000

$0

015

Right S

ignals Initiative

The Am

erican

Associatio

n of Com

mun

ity Colleges

(AAC

C) will work ov

er 18

mon

ths with

app

roximately

20 com

mun

ity colleges that

are lead

ers in in

tegrating

cred

entia

ls in

to th

eir

prog

rams. The

institu

tions

invo

lved

will design an

d be

gin im

plem

entatio

n of

integrated

multip

le

cred

entia

ls across prog

rams

durin

g the gran

t period.

They

will also de

velop clea

r commun

ications with

stud

ents (p

oten

tial and

curren

t) and

employ

ers to

make the expa

nded

array of

cred

entia

ling choices clea

r.

April 2016‐

Septem

ber

30, 2017

N/A

Lumina Foun

datio

n through the

American

Association of

Commun

ity

Colleges

$60,000

$60,000

$0

March 17, 2016 42

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call _____ Action X Information _____ Discussion _____

CONTRACTS FOR INSTRUCTIONAL DELIVERY Summary of Items: 1. 38.14 Contract reports for March 2016

lists all contracts for service completed or in progress for 2015/2016 fiscal year.

Ends Statements and/or Executive Limitations: Policy 4.4 College Strategic Directions/Ends Statements #1 and #3 Staff Liaison: Debbie Davidson

March 17, 2016 43

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March 17, 2016 48

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11/4/15

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March 17, 2016 49

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March 17, 2016 51

GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call ____ Action _x__ Information ____ Discussion ____

ADVISORY COMMITTEE ACTIVITY REPORT

Summary of Item: Approval of: New Members as of March 1, 2016 2015-16 Meeting Schedule as of March 1, 2016

Staff Liaison: John Thibodeau

March 17, 2016 52

GA

TEW

AY

TEC

HN

ICA

L C

OLL

EGE

AD

VIS

OR

Y C

OM

MIT

TEES

--

NEW

MEM

BER

S

as o

f M

arch

1,

20

16

PR

OG

RA

M

N

ame

Job

Tit

le

Em

plo

yer

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un

ty R

epre

sen

ted

Busine

ss M

anagem

ent, Sm

all B

usiness E

ntrepren

eurship, & Sup

ervisory M

anagem

ent

Re

usser

Rand

al

Instructor

Gatew

ay Techn

ical College

Ke

nosha

Graph

ic Com

mun

ications

Mackay

Jessica

Artflo Spe

cialist

Nosco, Inc.

Keno

sha

Profession

al Com

mun

ications

Castor

Theresa

Associate Professor &

Chair

UW‐Parkside

Keno

sha

March 17, 2016 53

A

DV

ISO

RY

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ITTE

E 2

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March 17, 2016 54

AD

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12/1

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March 17, 2016 72


Roll Call Action X Information Discussion

WISCONSIN TECHNICAL COLLEGE SYSTEM REQUEST FOR PROPOSAL (RFP) #1516-53

FOR JOINT EXTERNAL AUDITING SERVICES

Summary of Item: Gateway Technical College participated in RFP 1516-

13 – Joint External Audit RFP services with 17 other WTCS colleges, foundations or consortium soliciting requests for proposals for auditing services. Proposals were received from four (4) firms.

Based on a review of proposals submitted, firm qualifications, and cost, administration recommends that Schenck SC, located in Green Bay, WI, provide audit services for a four-year period (fiscal years ending June 30, 2017, 2018, 2019, and 2020) at annual costs of $34,000, $34,500, $35,000, $35,500, respectively. Schenck SC will provide a 3% - 4% discount on annual audit fees dependent on whether three or four districts contract with Schenck SC. Currently three districts have indicated their intent to award their external audit services contract to Schenck SC. Several districts are still in the evaluation process and their intent to award notice will be forthcoming.

Attachment: Tabulation of Proposals for Auditing Services Ends Statement and/or Executive Limitations: Executive Limitations Policy 3.4, ¶2 - Budgeting/

Forecasting

Staff Liaison: Bane Thomey Top810.docx 03/04/16

March 17, 2016 73

AU

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101

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000

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103

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March 17, 2016 74

IX.

POLICY GOVERNANCE MONITORING REPORTS A. End Statement Monitoring

College Ends Policy - The tri-county community benefits from affordable higher education that allows residents to develop knowledge and skills for family-supporting careers that contribute to the growth and sustainability of the local economy at a cost commensurate with the value of services provided. 4) Families are strengthened by the prosperity of their graduates, reduced unemployment or underemployment, and the availability of local jobs for family members. Student Work Study Program and New Employer Website

March 17, 2016 75



POLICY GOVERNANCE MONITORING REPORTS Ends Statement Monitoring

College Ends Policy - The tri-county community benefits from affordable higher education that allows residents to develop knowledge and skills for family-supporting careers that contribute to the growth and sustainability of the local economy at a cost commensurate with the value of services provided.

4) Families are strengthened by the prosperity of their graduates, reduced

unemployment or underemployment, and the availability of local jobs for family members.

Staff Liaison: Justin Kehring and Jayne Herring

March 17, 2016 76

IX.

POLICY GOVERNANCE MONITORING REPORTS B. Executive Limitations

1. 3.4 FY2016-17 Budgeting/Forecasting

March 17, 2016 77


Roll Call _____ Action __X__ Information _____

Discussion _____

MONITORING REPORT Executive Limitation 3.4 – FY 2016-2017 Budget/Forecasting

Summary of Item: The report will present information that will demonstrate progress in meeting executive limitation 3.4 below:

“Budgeting for any fiscal year or the remaining part of any

fiscal year shall follow Board Ends priorities, control College financial risk and accurately reflect projection of income and expenses.”

Ends Statements and/or Executive Limitations: Section 3 - Executive Limitations

Policy 3.4 – Budgeting/Forecasting Staff Liaison: Jason Nygard

Top809.docx 03/03/16

March 17, 2016 78

X. BOARD MEMBER COMMUNITY REPORTS

March 17, 2016 79

XI.

NEXT MEETING DATE AND ADJOURN A. Regular Meeting - Thursday, April 14, 2016, 8:00 am, Racine Campus,

Room R102 B. Adjourn – Following the regular meeting, the Gateway Technical College

District Board will meet in executive session pursuant to Wisconsin Statutes 19.85(1)(c) to discuss personnel issues. The Board reserves the right to reconvene in open session to take action on items discussed in executive session. After the executive session, the Board will meet for Gateway related training in Bioscience room 125.

March 17, 2016 80

Documents

NOTICE OF MEETING GATEWAY TECHNICAL COLLEGE Regular ... · GATEWAY TECHNICAL COLLEGE DISTRICT BOARD . Regular Meeting – Thursday, March 17, 2016 – 8:00 a.m. Bioscience Center