NOTICE OF MEETING - Central Desert Regioncentraldesert.nt.gov.au/sites/centraldesert.nt.gov.au/files/... · under the influence of alcohol or drugs during Local Authority business

NOTICE OF MEETING LARAMBA LOCAL AUTHORITY MONDAY, 19 JUNE 2017 You are invited to attend the Laramba Local Authority Meeting of the Central Desert Regional Council to be held at Central Desert Service Delivery Office on Monday, 19 June 2017 at 2:00pm. Cathryn Hutton Chief Executive Officer

AGENDA LARAMBA LOCAL AUTHORITY

MONDAY, 19 JUNE 2017

The Laramba Local Authority Meeting of the Central Desert Regional Council will be held in the Central Desert Service Delivery Office on Monday, 19 June 2017 at 2:00pm.

LARAMBA LOCAL AUTHORITY 19 JUNE 2017

- 5 -

ORDER OF BUSINESS ITEM SUBJECT PAGE NO

1 OPEN

2 PRESENT

3 APOLOGIES/ABSENCES

4 CONFLICT OF INTEREST

5 ACCEPTANCE OF AGENDA 5.1 Acceptance of Agenda .................................................................................................... 6

6 CODE OF CONDUCT 6.1 Consideration of Code of Conduct ................................................................................... 7

7 QUESTIONS FROM THE PUBLIC

8 PETITIONS AND DEPUTATIONS

9 CONFIRMATION OF PREVIOUS MINUTES 9.1 Confirmation of Previous Minutes ..................................................................................... 9

10 ACTIONS REGISTER 10.1 Local Authority Action Items ........................................................................................... 14 10.2 Report from Regional Council ........................................................................................ 20

11 GENERAL BUSINESS

12 COMMUNITY REPORTS 12.1 Council Services Report ................................................................................................ 26 12.2 Finance Report .............................................................................................................. 41 12.3 Community Safety Patrol Reference Group .................................................................. 46

13 QUESTIONS FROM MEMBERS

14 NORTHERN TERRITORY GOVERNMENT 14.1 New NTG Standing Agenda Item ................................................................................... 47

15 CLOSE OF MEETING


- 6 -

LA - ACCEPTANCE OF AGENDA ITEM NUMBER 5.1 TITLE Acceptance of Agenda REFERENCE 409190 AUTHOR Irene Floyd, Chairperson, Laramba Local Authority

DATE DUE Every meeting LINKS TO STRATEGIC PLAN Goal 05: Management and Governance

RECOMMENDATION: That the Local Authority accept the agenda for the meeting.

SUMMARY: The agenda of this Local Authority meeting is being tabled. Local Authority members decide whether they wish to accept the agenda as it stands or whether they wish to make changes.

BACKGROUND The draft agenda sets out the order of the business at a Local Authority meeting. Members must write to the Chair at least ten (10) days before the meeting if they want an agenda item to be included in the draft agenda. A draft agenda is published on the Council website and notice boards at least one (1) week before the meeting. The draft agenda is then tabled at the Local Authority meeting. Local Authority members can change the order of business by passing a motion about this and decide at the start of the meeting whether they accept the draft agenda or whether they want to make changes. The Chair can also include urgent important business items suggested by Local Authority members on the day of the meeting.

ATTACHMENTS: Nil


- 7 -

CODE OF CONDUCT MATTERS ITEM NUMBER 6.1 TITLE Consideration of Code of Conduct REFERENCE 409212 AUTHOR Irene Floyd, Chair, Laramba Local Authority

DUE DATE Every meeting LINKS TO STRATEGIC PLAN Goal 05: Management and Governance

RECOMMENDATION: That the Local Authority re-confirm their commitment to the Code of Conduct.

SUMMARY: The Local Authority endorsed a revised Code of Conduct. To ensure that the Local Authority is familiar with the code of conduct it is presented at every meeting. The Local Authority can use this item as an opportunity to discuss any concerns.

BACKGROUND The Local Authority has endorsed the following Code of Conduct. Any potential breaches of the code need to be identified and dealt with appropriately. Code of Conduct HONESTY AND INTEGRITY Act honestly and with integrity. Do not be under the influence of alcohol or drugs during Local Authority business. CARE AND DILIGENCE Act with reasonable care and diligence. Council property can only be used for agreed Council business. COURTESY Act with courtesy towards other members, council staff, electors and members of the public. CONDUCT TOWARDS STAFF Members must not direct or reprimand staff; or interfere in the management of council staff. RESPECT FOR DIVERSITY Respect diversity and must not therefore discriminate against others, or the opinions of others. CONFLICT OF INTEREST Avoid conflict of interest between the member's private interests and official functions and responsibilities. RESPECT FOR CONFIDENCES Respect the confidentiality of information obtained in confidence in the member's official capacity.


- 8 -

Councillors, Local Authority members and Council Committee members must not make improper use of confidential information obtained in an official capacity to gain a private benefit or to cause harm to another. RESPECT FOR LAW Obey all relevant Australian and NT laws and Council policies and by-laws. GIFTS Members must not solicit or encourage gifts or private benefits from any person who might have an interest in obtaining a benefit from the council. ACCOUNTABILITY Be prepared at all times to account for the member's performance as Local Authority members, and the member's use of council resources. ACT IN THE BEST INTEREST OF THE WHOLE REGION Act in what the member genuinely believes to be the best interests of the region, not just your family, skin group etc., community or ward. In particular, Councillors, Local Authority members and Council Committee members must seek to ensure that the member's decisions and actions are based on an honest, reasonable, and properly informed judgment about what will best advance the best interests of the region. BREACHES OF THE CODE OF CONDUCT Breaching the Code of Conduct is seen as serious misconduct. If Councillors, Local Authority Members or Committee members breach the Code of Conduct they will be dealt with under the Council disciplinary procedures and sections 79 – 83 of the Local Government Act. Councillors, Local Authority members and Council Committee members have a duty to report breaches of this Code of Conduct to the President, Deputy President or CEO. ISSUES, CONSEQUENCES AND OPTIONS Nil

ATTACHMENTS: Nil


- 9 -

LA - CONFIRMATION OF PREVIOUS MINUTES ITEM NUMBER 9.1 TITLE Confirmation of Previous Minutes REFERENCE 409191 AUTHOR Irene Floyd, Chairperson, Laramba Local Authority

DATE DUE Every meeting LINKS TO STRATEGIC PLAN Goal 05: Management and Governance

RECOMMENDATION: That the Local Authority note and confirm the minutes of the previous meetings.

SUMMARY: The Local Authority is to consider the unconfirmed minutes of the previous Local Authority meetings.

BACKGROUND Local Authority members need to consider the unconfirmed minutes carefully before they decide whether they are a true record of their last meeting.

ATTACHMENTS: 1 Unconfirmed Minutes - 26/04/17

Attachment 1 Unconfirmed Minutes - 26/04/17

Attachment 1 Page 10








- 14 -

LA - ACTIONS FROM PREVIOUS MINUTES ITEM NUMBER 10.1 TITLE Local Authority Action Items REFERENCE 409192 AUTHOR Sonja Dare, Council Services Manager


RECOMMENDATION: That the Local Authority note the progress reports on actions from the minutes of previous meetings as received.

SUMMARY: Attached is the running list of Local Authority action items as reported in previous meetings.

BACKGROUND The attached report gives the Local Authority an opportunity to check that actions from previous meetings are being implemented. The Council has a running list of action items for each Local Authority Area which are then decided on the key items to be worked on with the Regional Council. CONSULTATION Local Authority members and community members.

ATTACHMENTS: 1 Action Items Report

Attachment 1 Action Items Report


Children's Services Policies and Procedures Manual and Parent Handbook 30 August 2016

Lar037/2016 13/09/2016 Lar037/2016 RESOLVED (Deb Williams/Caroline Stafford) That the Local Authority:

1. Note the draft Children’s Services Policies and Procedures Manual and Parent Handbook.

2. Set up a consultation group at Laramba consisting of community members, parents and staff to consult with Management regarding the contents of and any future changes to the Children’s Services Policies and Procedures Manual and Parent Handbook.

John Gaynor

08 May 2017 - 10:56 PM - John Gaynor no further action on this matter 11 Apr 2017 - 2:17 PM - John Gaynor The Laramba Children's Services Reference Group will provide advice to teh Manager Children's Services on these policies and procedures. 13 Mar 2017 - 4:32 PM - John Gaynor No further progress on this item 16 Dec 2016 - 12:01 AM - John Gaynor No further progress made 24 Nov 2016 - 5:24 PM - John Gaynor The Manager of Children's Services has made no further progress on these consultations.

2016/17 Local Authority Project Funding 01 November 2016

Lar056/2016 25/02/2017 11.3 LOCAL AUTHORITY PROJECT FUNDING 2016/17

SUMMARY: The Local Authority discuss and identify ideas to utilise their Local Authority project funds for the community. Funding for Local Authority projects is part of a grant received from Department of Local Government and Community Services. Lar056/2016 RESOLVED (Ron Hagan/James

Sonja Dare 16 Mar 2017 - 8:17 AM - Sonja Dare At the LA Meeting 28th Feb 2017 the following projects were approved. 2016/2017 Local Authority Fund Disbursements Laramba 16/17 NTG LA Project Funding $38,267



Glenn) The Local Authority approve the following projects and allocated funds:

1. $22,000 towards: Lay concrete slab for the

dance area of the recreational hall.

Build a ramp off the recreational hall side door.

Add external lighting to recreational hall (spotlights).

Concrete slab for the shipping container.

2. $2,000 towards: Repair the community

washing machine pipes. Repair the coin box Replace tokens

3. $2,100 towards:

Bracket shelving in equipment shed.

Padlock and keys for equipment shed.

4. Mobile Barbeque – Price to be investigated by Council Service Manager and reported back at the next meeting.

5. All remaining funds to be spent on

Community Laundry - $2,000.00 Rec Hall Upgrade - $22,000.00 Bracket shelving/security locks for shipping container - $2,100.00 Mobile BBQ (trailer modified bbq) - $5,000.00 Seating around sports facilities - $7,167.00 Total - $38,267.00 23 Feb 2017 - 12:26 PM - Sascha McKell Action reassigned to Sonya Dare by: Sascha McKell 14 Jan 2017 - 2:13 PM - Glenn Marshall Actions being progressed by CSM.



seating around sporting facilities (softball oval/football oval/basketball court).

Community Safety Patrol Reference Group 01 November 2016

Lar059/2016 25/02/2017 Lar059/2016 RESOLVED (Adrian Dixon/Ron Hagan) The Local Authority:

1. Note the verbal update on Community Safety Patrol.

2. Request for the Council Service Manager to contact the Ti Tree NT Police area manager to attend the next meeting to discuss issues within Laramba community.

Anthony Murphy

08 May 2017 - 10:56 PM - John Gaynor raised again at RITCG 09 Mar 2017 - 3:03 PM - John Gaynor Police were invited to this meeting and had accepted. New OIC Ti Tree subsequnelty advised inability to attended. Would be chairing next CSAP meeting in Laramba. This matter to be raised again at RTCG. 16 Dec 2016 - 12:02 AM - John Gaynor No prgress - next LA meetings in February 2017 24 Nov 2016 - 5:26 PM - John Gaynor Southern Remote Superintendent of NT Police has been invited to next LA meetings in Laramba, Ti Tree and Yuelamu.

Laramba Water Supply and Pressure 28 February 2017

Lar005/2017 14/03/2017 Lar005/2017 RESOLVED (Ron Hagan/Billy Briscoe) That the Local Authority note:

The update from Power and Water in this

Glenn Marshall

19 Apr 2017 - 5:04 PM - Glenn Marshall The NT Government informed Council in March 2017 that it is



report. The letter written from CEO, Cathryn

Hutton, to Minister McCarthy regarding the Laramba water supply, which was sent in support of the Laramba Local Authority letter, as attached.

The letter written to Minister McCarthy from Council requesting a review of the Laramba water supply upgrade.

CEO, Cahtyrn Hutton, advised to follow up on the community receiving daily water readings.

going to commission a consultant to investigate the best options for improving Laramba's water supply from the borefield to the community, using available funds. A specific timeline for this was not given.

Finance Report 26 April 2017 Lar019/2017 10/05/2017 Lar019/2017 RESOLVED (Billy Briscoe/Huckitta

Lynch) That the Local Authority:

1. Note the attached Finance Report. 2. Request all Managers to provide comments

to their respective line items when the budgets are over/underspent, in all future meetings.

Cathryn Hutton

Community Safety Patrol Reference Group 26 April 2017 Lar020/2017 10/05/2017 Lar020/2017 RESOLVED (Billy Briscoe/Caroline

Stafford) That the Local Authority request the Community Safety Patrol Manager to discuss with the CDP Manager regarding sharing the use of the Learning Room so the CSP officers have a phone available until the CSP office construction is complete.

John Gaynor




- 20 -

LA - ACTIONS FROM PREVIOUS MINUTES ITEM NUMBER 10.2 TITLE Report from Regional Council REFERENCE 409193 AUTHOR Adrian Dixon, President


RECOMMENDATION: That the Local Authority accept the report from Council on decisions made in the last Regional Council meetings in May 2017.

SUMMARY: Council decisions made in the last Regional Council meetings are available in the tabled Summary of Major Items.

BACKGROUND Local Authorities need to consider the Summary of Major Items carefully and ensure that any Local Authority actions raised in the previous report to Council are addressed in this document.

ATTACHMENTS: 1 Summary of Major Items (including Special Meeting)

Attachment 1 Summary of Major Items (including Special Meeting)











- 26 -

LA - COMMUNITY REPORTS ITEM NUMBER 12.1 TITLE Council Services Report REFERENCE 409197 AUTHOR Sonja Dare, Council Services Manager


RECOMMENDATION: That the Local Authority note the Council Services Report.

SUMMARY: The Council Services Report is provided by the Council Services Manager at every Local Authority meeting to provide information to members.

BACKGROUND 1. Key Service Measurables This section of the report provides a summary on key performance of Council services since the last meeting of the LA. See Attachment 1 – Service Scorecard. Below are the key achievement and issues as identified by the Council Services Manager. Achievements:

• Verbal report will be delivered at meeting

Issues: • Verbal report will be delivered at meeting

2. Governance Performance Governance ladder 2016/17 as at 30 May 2017

Local Authority

Planned Meetings YTD

Meetings YTD %

Annual Target

Laramba 4 4 100% 5 Anmatjere 4 4 100% 5 Lajamanu 4 3 75% 5 Willowra 4 2 50% 5 Engawala 4 3 75% 5 Nyirripi 5 3 60% 5 Yuendumu 5 3 60% 5


- 27 -

Atitjere 5 3 60% 5 Yuelamu 4 4 100% 5 39 29 74% 45

3. Projects Reporting This section of the report provides a summary of the capital projects that have recently been completed and those which are currently underway (including Council, community services, GMAAAC, SPG, Outstations, etc). For a detailed list of all Works Projects see Attachment 2.1 –Projects Completed and Attachment 2.2 Projects in Progress. Projects being undertaken with Local Authority Project Funding are listed in the tables below. Local Authority Project Funding Status: Verbal report will be given at meeting. 15/16 Funding ($38,267)

PROJECTS Est. Cost PROJECTS COMPLETED

COMMENTS PROJECTS ALLOCATED

Two softball players' boxes $8,000 In Progress -

$38,267

Electrical boxes relocation $4,500

Complete -

Football oval goal posts $5,000 Complete -

Oval Park upgrades $8,000 Complete -

Bobcat auger $5,000 Complete -

Upgrade of Centre Park $7,767 Incomplete -

16/17 Funding ($38,267)

PROJECTS Est. Cost PROJECTS COMPLETED

COMMENTS PROJECTS ALLOCATED

Build a ramp of the rec hall side door $4,000

In Progress

Money still to be spent

Add external lighting to the rec hall $2,000

In Progress

Concrete slab for shipping container $5,000

In Progress


- 28 -

Repair community washing machine, coin box & replace tokens $2,000

In Progress

Bracket shelving & security locks for equipment shed $2,100

In Progress

Mobile Barbeque (trailer modified bbq) $5,000

In Progress

To be advised of

official quote

Remaining funds to be spent on seating around sporting facilities $8,167

In Progress

Concrete slab for the dance area of the recreational hall $10,000

In Progress

4. Community Services Reports The Community Service Report by Program area is shared for Local Authority members’ information as they were presented at the last Regional Council meeting. Children Services – School Nutrition Program Month Days

operational Average daily Meals provided

Comment

April Mon- Fri from 9am – 2pm

105 Based on Laramba SNP fortnightly report. (meals provided for SNP- morning & afternoon tea and lunch )

May Mon- Fri from 9am – 2pm

113 Based on Laramba SNP fortnightly report. (meals provided for SNP- morning & afternoon tea and lunch )


- 29 -

Youth, Sport and Recreation Community Month Days

Opened Officers Youth participation

Laramba April DNR DNR DNR

May DNR DNR DNR

Community Safety Patrol Community Month Recorded Days

Operation Officers Incidents/referrals

Laramba April 15 2 112

May DNR DNR DNR

Aged Care No. Of Clients

Program Month Meals Personal Care Laundry

Clients 9

CHSP

April 394 36 62

May 332 31 56 Client 1

DIHS

April 56 4 4 May 28 4 8

Clients 6

HCP

April 168 16 40 May 336 16 48

TOTALS 1258 107 208 *Commonwealth Home Support Program *Disability in Home Support *Home Care Package Community Development Program Reporting for February & March 2017

LARAMBA

April May Attended 31.60% 32.41%

Did not attend –Valid reason

27.03% 18.04%

Did not attend- 41.39% 49.48%


- 30 -

Invalid reason DNA-Discretionary 0.00% 0.06%

No results entered 0.00% 0.00%

Customer Service Log The customer service log (CSL) capture all requests for service from community members who visit the Council Service Delivery Office. CSLs are completed monthly to help ensure follow up and action of all requests in Central Desert communities. Council encourages community members to raise issues in writing or in person at the Council Service Delivery Office to ensure key issues for services we currently provide are documented. CSLs since the last local authority meeting are attached for the LA’s information (Attachment 3). ISSUES, CONSEQUENCES AND OPTIONS The Council Services Report was reviewed in May 2016. The report can be changed as required to suit member and staff requirements as well as to ensure Council meets its requirements as per the Local Government Act and associated guidelines. FINANCIAL IMPLICATIONS A finance report will be tabled separately.

ATTACHMENTS: 1 Service Scorecard - April 2017 2 Project Tracker - Projects in Progress 3 Project Tracker - Projects Completed 4 Customer Service Log - April 2017

Attachment 1 Service Scorecard - April 2017






Attachment 2 Project Tracker - Projects in Progress






Attachment 3 Project Tracker - Projects Completed


Attachment 3 Project Tracker - Projects Completed


Attachment 4 Customer Service Log - April 2017


Attachment 4 Customer Service Log - April 2017



- 41 -

LA - COMMUNITY REPORTS ITEM NUMBER 12.2 TITLE Finance Report REFERENCE 409203 AUTHOR Sonja Dare, Council Services Manager


RECOMMENDATION: That the Local Authority note the attached Finance Report.

SUMMARY: The Finance Report outlines the budget for the community and details works expenditure as required in the community.

BACKGROUND Local Authorities need to consider the attached Finance Report carefully as it details the budget, variance, and actual expenditure on Council services in the community. FINANCIAL IMPLICATIONS Nil

ATTACHMENTS: 1 Finance Report - April 2017

Attachment 1 Finance Report - April 2017









- 46 -

LA - COMMUNITY REPORTS ITEM NUMBER 12.3 TITLE Community Safety Patrol Reference Group REFERENCE 409204 AUTHOR Irene Floyd, Chair, Laramba Local Authority

DUE DATE Every meeting LINKS TO STRATEGIC PLAN Goal 01: Social and Cultural Goal 02: Physical Assets Goal 03: Economy Goal 04: Environment Goal 05: Management and Governance

RECOMMENDATION: That the Local Authority discuss the current status of the Community Safety Patrol and provide feedback.

SUMMARY: The Council Services Manager provides an update and profile on the operations of Community Safety Patrol to the Local Authority for their input and feedback.

BACKGROUND The Local Authority is the Reference Group for Community Safety Patrol and provides feedback to the Regional Council.

ATTACHMENTS: Nil


- 47 -

LA - NORTHERN TERRITORY GOVERNMENT ITEM NUMBER 14.1 TITLE New NTG Standing Agenda Item REFERENCE 409205 AUTHOR Irene Floyd, Chair, Laramba Local Authority


RECOMMENDATION: That the Local Authority:

1. Note the update from the Northern Territory Government representative on issues raised at the previous meeting.

2. Request action on any new issues.

SUMMARY: A NTG representative from the Department of Housing and Community Development will attend each Local Authority meeting to provide information and take questions on NTG services including health, education, police, housing etc.

BACKGROUND At the April meeting the Local Authority resolved the following: That the Local Authority:

1. Note the update regarding the new cemeteries legislation 2. Note the update regarding the grading of Napperby road

timeline still being sourced and will be advised at the June meeting.

ISSUES, CONSEQUENCES AND OPTIONS Nil FINANCIAL IMPLICATIONS Nil

ATTACHMENTS: Nil

Documents

NOTICE OF MEETING - Central Desert Regioncentraldesert.nt.gov.au/sites/centraldesert.nt.gov.au/files/... · under the influence of alcohol or drugs during Local Authority business