Notice of Meeting and Agenda - Glamorgan-Spring Bay Council · Notice of Meeting and Agenda For the Ordinary Meeting of Council to be held at the Triabunna Council Offices 23 July,

1 Agenda ndash Glamorgan Spring Bay Council ndash 23072019

Notice of Meeting and Agenda

For the Ordinary Meeting of Council to be held at the Triabunna Council Offices

23 July 2019

NOTICE OF ORDINARY MEETING

Notice is hereby given that the next ordinary meeting of the Glamorgan Spring Bay Council will be held at the Triabunna Council Offices on Tuesday 23 July 2019 commencing at 200pm

Dated this Thursday 18 July 2019 Harry Galea ACTING GENERAL MANAGER

ldquoI certify that with respect to all advice information and recommendations provided to Council with this agenda

1 The advice information or recommendation is given by a

person who has the qualifications or experience necessary to give such advice information or recommendation and

2 Where any advice is given directly to the Council by a person who does not have the required qualifications or experience that person has obtained and taken into account in that personrsquos general advice the advice from any appropriately qualified or experienced person ldquo

Note Section 65 of The Local Government Act 1993 states ndash (1) A general manager must ensure that any advice

information or recommendation given to the council or a council committee is given by a person who has the qualifications or experience necessary to give such advice information or recommendation

(2) A council or council committee is not to decide on any matter which requires the advice of a qualified person without considering such advice unless ndash

(a) the general manager certifies in writing ndash (i) that such advice was obtained and (ii) that the general manager took the

advice into account in providing general advice to the council or council committee and

(b) a copy of that advice or if the advice was given orally a written transcript or summary of that advice is provided to the council or council committee with the general managers certificate

Harry Galea ACTING GENERAL MANAGER

Table of Contents

AUDIOVIDEO RECORDING OF ORDINARY MEETINGS OF COUNCIL 5

1 OPENING 5

11 ACKNOWLEDGEMENT OF COUNTRY 5 12 PRESENT AND APOLOGIES 5 13 IN ATTENDANCE 5 14 DECLARATION OF INTEREST OR CONFLICT 5

2 CONFIRMATION OF MINUTES 6

21 ORDINARY MEETING OF COUNCIL ndash JUNE 25 2019 6 22 WORKSHOP HELD ndash JUNE 25 2019 6 23 WORKSHOP HELD ndash JULY 9 2019 6

3 PLANNING AUTHORITY SECTION 9

4 PUBLIC QUESTION TIME 10

5 INFORMATION REPORTS 12

51 ACTING GENERAL MANAGER HARRY GALEA 12 52 MANAGER WORKS MR TONY POLLARD 25 53 MANAGER DEVELOPMENT amp COMPLIANCE ndash MR SHANE WELLS 33 54 MANAGER COMMUNITY DEVELOPMENT ndash MRS LONA TURVEY 37 55 MANAGER BUILDINGS amp MARINE INFRASTRUCTURE MR ADRIAN OrsquoLEARY 40 56 MANAGER NATURAL RESOURCE MANAGEMENT MS MELANIE KELLY 43

6 SECTION 24 COMMITTEES 46

61 TRIABUNNA RECREATION GROUND ADVISORY COMMITTEE MINUTES (DRAFT) 47 62 CRANBROOK HALL COMMITTEE MEETING MINUTES (DRAFT) 50 63 YOUTH COUNCIL MEETING MINUTES (DRAFT) 52

7 OFFICERSrsquo REPORTS REQUIRING A DECISION 54

71 CODE OF CONDUCT PANEL DETERMINATION REPORT 54 72 CODE OF CONDUCT PANEL DETERMINATION REPORT 64 73 RURAL ALIVE AND WELL INC ndash ACCREDITED MENTAL HEALTH FIRST AID COURSE 74 74 SPRING BAY MARITIME amp DISCOVERY CENTRE INC ndash SPRING BAY COMMUNITY SHED 75

8 MISCELLANEOUS CORRESPONDENCE 76

81 LETTER FROM SPRING BAY CLAY TARGET CLUB RE COMMUNITY SMALL GRANT 76

9 MOTION TRACKING DOCUMENT 78

10 QUESTIONS WITHOUT NOTICE 81

11 CONFIDENTIAL ITEMS (CLOSED SESSION) 81

12 CLOSE 81

AudioVideo Recording of Ordinary Meetings of Council As determined by Glamorgan Spring Bay Council in April 2017 all Ordinary and Special Meetings of Council are to be audiovisually recorded and streamed live A link is available on the Glamorgan Spring Bay Council website to the YouTube platform where the public can view the meeting live and watch recordings of previous Council meetings

In accordance with the Local Government Act 1993 and Regulation 33 these videoaudio files will be retained by Council for at least 6 months and made available for viewing live as well as online within 5 days of the scheduled meeting The written minutes of a meeting once confirmed prevail over the videoaudio recording of the meeting

1 Opening The Mayor to welcome Councillors staff and members of the public and declare the meeting open at [time]

11 Acknowledgement of Country

The Glamorgan Spring Bay Council acknowledges the Traditional Owners of our region and recognises their continuing connection to land waters and culture We pay our respects to their Elders past present and emerging

12 Present and Apologies

13 In Attendance

14 Declaration of Interest or Conflict

The Mayor requests Elected Members to indicate whether they have

1 any interest (personally or via a close associate) as defined in s49 of the Local Government Act 1993 or

2 any conflict as described in Councilrsquos Code of Conduct for Councillors in any item included in the Agenda

2 Confirmation of Minutes

21 Ordinary Meeting of Council ndash June 25 2019

Recommendation That the Minutes of the Ordinary Meeting of Council held Tuesday 25 June 2019 be confirmed as a true and correct record

22 Workshop Held ndash June 25 2019

In accordance with the requirements of the Local Government (Meeting Procedures)

Regulations 2015 it is reported that a Council workshop was held from 1130am to 130pm

on Tuesday 25 June at the Triabunna Council Offices (please see attached workshop

agenda)

Present Mayor Debbie Wisby Deputy Mayor Jenny Woods Clr Cheryl Arnol Clr Keith Breheny Clr Annie Browning Clr Rob Churchill Clr Keith Pyke Clr Michael Symons Apologies Nil In Attendance Mr Ian Pearce (Acting General Manager)

23 Workshop Held ndash July 9 2019

Tuesday 9 July 2019 at the Triabunna Council Offices (please see attached agenda for items

covered) A Community Connect Session commenced at 330pm in Orford

Present Mayor Debbie Wisby Deputy Mayor Jenny Woods Clr Cheryl Arnol (arrived 1030am) Clr Keith Breheny Clr Annie Browning Clr Rob Churchill Clr Keith Pyke Clr Michael Symons (joined workshop at 11am) Apologies In Attendance Mr Harry Galea (Acting General Manager) and please see attached workshop agenda for other attendees throughout the day Please note In attendance at the Orford Community Connect were Mayor Debbie Wisby Deputy Mayor Jenny Woods Clr Keith Breheny and Clr Keith Pyke

Recommendation That Council notes this information

Attachment Workshop Agenda ndash 25 June 2019

Notice is hereby given that a Council Workshop will be held at the Triabunna Council Offices on the Tuesday 25th June 2019 commencing at 1130am to 130pm Description

1 1130am-1145am Budget 201920 ndash Ian Pearce

2 1145am-1215pm Update on PPRWSpipeline ndash Ian Pearce

3 1215pm-100pm Recruitment of GM and GMrsquos Contract ndash Ian Pearce

Working Lunch 1pm-130pm

4 100pm ndash 130pm Other businessopen discussion (and planning update from Shane Wells if available) ndash Mayor Debbie Wisby

Councillor Debbie Wisby

Mayor Glamorgan Spring Bay Council

Workshop Notice Agenda Tuesday

25th June 2019

Attachment Workshop Agenda ndash 9 July 2019

Notice is hereby given that a Council Workshop will be held at the Triabunna Council Offices on the Tuesday 9th July 2019 commencing at 945am to 300pm Description

1 945am ndash 1015am Offset strategy for PPRWS ndash Phil Barker North Barker

2 1015am ndash 1100am ndash Katrina Graham Environment and Climate Change HCCRCCI

a Regional Coastal Hazards Strategy Project (30 mins) ndashChris Rees Impact Solutions International

b Regional Community Energy Use and Greenhouse Gas Emissions Project (15 mins) ndash Katrina GrahamMel Kelly Manager NRM

Morning Tea Break 11am-1110am

3 1110am-1210pm $61M Federal Grant Funding

a Shane Wells Manager Development amp Compliance (30 mins) b Tony Pollard Manager Works (30 mins)

4 1210pm-1230pm Review of Motion Tracking Document from Council Agenda

Lunch 1230pm ndash 1250pm

5 1250 ndash 115pm Affordable Housing ndash Shane Wells Manager Development amp Compliance

6 115pm ndash 200pm Affordable Housing ndash Ben Wilson Director of Housing Services CatholicCare Tasmania

7 200pm ndash 245pm Briefing from Spring Bay (Tas) ndash Daniel Petroni Development Manager Bayport

8 245pm ndash 310pm General UpdateQuestions

9 330pm ndash 430pm Community Connect Orford Hall

9th July 2019

3 PLANNING AUTHORITY SECTION

Please note

There are no planning reports for the July 2019 Council Meeting Agenda

4 Public Question Time Public question time gives any member of the public the opportunity to freely ask a question on any Council related matter Answers to questions will be given immediately if possible or taken ldquoon noticerdquo if an lsquoon the spotrsquo answer is not available In accordance with the Local Government Act questions on notice must be provided at least 7 days prior to the Ordinary Meeting of Council at which you a member of the public would like a question answered Asking a question is easy and members of the public are encouraged to ask any question they have (limit of two (2) questions per person per meeting) Prior to the commencement of an Ordinary Meeting of Council the Mayor approaches the public gallery and requests that those who would like to ask a question during public question time indicate at that point they would like to do so and give the Mayor their name A short instruction sheet outlining the Glamorgan Spring Bay Council procedure for asking a question during Public Question Time will be provided at the Ordinary Meeting of Council to assist members of the public on how to do this If required at least 15 minutes of the meeting will be made available for questions from members of the public

PLEASE NOTE All members of the public wishing to ask a question during Public Question Time are asked to utilise the wireless microphone provided to ensure quality of sound both in the Council meeting room and for audio recording and live streaming purposes

41 Mr Bruce Press (Question Taken on Notice)

i Irsquove been in this room a fair bit when it has been full of public and of course you

Councillors I just wondered if we need an emergency exit because it is a long way

from the front door in the event of a fire I had a fire at my place at my home in Swansea

a year ago and I couldnrsquot find the emergency exit quick enough Itrsquos a long way from

the front door so is there a possibility of thinking about an emergency exit for this

particular room

Response from Mayor

Mr Press wersquoll have a look at that and see how it fits in the rules of buildings and exits and so forth but we will have a look at that Response from Manager Buildings The building was built to Australian Standards as a call centre in 2003 The Council Chambers meeting room was originally built as a training room for call centre staff The Council bought the building in 2014 and re-furbished the building The building surveyor did the ldquoSCHEDULE OF MAINTENANCE ndash PRESCRIBED ESSENTIAL BUILDING SERVICESrdquo for Council which included fire safety The smoke alarms and emergency lighting are checked every 6 months by Wormald fire protection specialists When the alarms go off people under the direction of staff are to make their way to the front doors to exit the building If at night and the power is off there are emergency exits lights

ii I noticed yoursquove received some recent media attention along with TasWater providing

water at Coles Bay for the residents there Irsquove been providing water at Swansea for

Dolphin Sands Lake Leake and surrounding area residents for quite some time Can

we have a similar outlet in Swansea as Irsquove just received an $8800 bill of TasWater for

providing free water to those people I canrsquot afford to pay that so we need TasWater to

provide a similar service for Swansea for those people who donrsquot have access to town

Response from Mayor

Irsquoll get your details off you Mr Press and we can have a conversation about exactly whatrsquos needed up there and we can follow through with TasWater Thank you

5 Information Reports

51 Acting General Manager Harry Galea

Council Governance Corporate Services Medical Services Economic Development Safety amp Risk Management Visitor Centres

Council Governance Council meetings will be conducted monthly with special meetings being called by the Mayor or Councillors when required In 2019 Council meetings will usually be held on the fourth Tuesday of the month and commence at 500pm during the warmer months and at 2pm during the colder months (April-August) Generally workshops are scheduled for the second Tuesday of each month and on the day of a Council meeting unless otherwise required The July 2019 Ordinary Meeting of Council will be held on Tuesday 23rd July 2019 Live Streaming of meetings is progressing well since commencing in November 2017 From June 2018 to June 2019 an average of 15 people per month have viewed the Council meetings live online via the YouTube platform as the meeting took place The total number of views for each meeting video on YouTube as of 11th July 2019 is

26 June 2018 90 views 24 July 2018 227 views 28 August 2018 145 views 25 September 2018 158 views 23 October 2018 208 views 27 November 2018 671 views 11 December 2018 108 views 22 January 2019 145 views 18 February 2018 270 views 26 February 2019 182 views 26 March 2019 152 views 30 April 2019 177 views 28 May 2019 170 views 25 June 2019 79 views

Medical Services Council operates administration services under the banner of East Coast Health for the Bicheno General Practice and Dr Winston Johnson in Triabunna Corporate Services Several long-term reports need updating Financial Reports The financial reports presented to 30 June 2019 are interim reports only and are not the final end of year position This will presented after the 201819 Financial Statement is prepared and audited There will be a number of changes that occur during this process for example current depreciation recorded in the attached report is only an estimate based on budget once all invoices are received and costs accrued New assets will be capitalised from work in progress and final depreciation figures can be calculated Rates received in advance have not yet been recognised Other end of year adjustments also need to be made which will alter the final position the attached reports only reflect what has been recorded to date and should be used as a guide only

Property Settlement Certificates132-2015 337-2015 132-2016 337-2016 132-2017 337-2017 132-2018 337-2018

July 42 17 42 18 47 18 64 25

August 30 14 50 26 58 28 60 37

September 34 18 43 20 51 27 46 19

October 40 18 37 18 57 37 48 22

November 43 24 53 30 60 32 47 18

December 48 21 35 17 38 18 40 19

January 62 28 46 23 59 29 61 24

February 45 26 72 33 51 20 49 30

March 46 21 87 41 53 23 45 16

April 39 24 48 21 61 31 50 27

May 58 31 50 27 56 31 40 17

June 26 10 31 16 38 21 27 17

Total 513 252 594 290 629 315 577 271

TOTAL 765 884 944 848

Human Resources No updates for JuneJuly 2019 Health Safety Other There have been five (5) lost time injuries YTD Lost time hours YTD amount to 701 There have been 9 motor vehicle claims this year There have been 14 workplace reported incidents YTD no community incidents reported YTD and there were no staff resignations in June

Incident Accident Reporting Numbers 2013 until June 2019

Analysis Incident Accident reports for 2019 are trending as per last few years

Incident Accident Reporting by type 2013 until June 2019

Analysis The incident accident reporting for 2019 mirror the report types from previous years The

only identifiable trend in the reporting for 2019 is that MVA remain the main incident accident area

East Coast Tourism Update 27 June 2019

Visitor Centres

Glamorgan Spring Bay Council operates three visitor centres throughout the municipal area They are all Yellow ldquoIrdquo centres Visitor numbers through the centres are up by 19 overall on last year meaning an extra 27942 visitors in total have used the network in 201819 compared to the previous financial year Triabunna has seen the largest increase of visitor numbers since last year

Visitor NumbersMONTH BICHENO BICHENO BICHENO SWANSEA SWANSEA SWANSEA TRIABUNNA TRIABUNNA TRIABUNNA TOTAL TOTAL TOTAL

2016-2017 2017-2018 2018-2019 2016-2017 2017-2018 2018-2019 2016-2017 2017-2018 2018-2019 2016-2017 2017-2018 2018-2019

JULY 819 886 898 749 809 956 1095 1459 1715 2663 3154 3569

AUGUST 659 736 529 634 765 899 924 1234 1536 2217 2735 2964

SEPTEMBER 1405 1285 1309 1143 973 1179 1317 2566 3173 3865 4824 5661

OCTOBER 2112 2395 2782 1635 1965 1916 2192 3990 5132 5939 8350 9830

NOVEMBER 2493 2829 2839 2208 2473 2239 2414 5431 6929 7115 10733 12007

DECEMBER 2877 3368 3624 2633 2424 2351 3338 7057 11016 8848 12849 16991

JANUARY 4886 6111 6360 4670 4689 4035 6567 10252 17482 16123 21052 27877

FEBRUARY 4704 4733 4732 4778 3774 3333 7734 9213 14589 17216 17720 22654

MARCH 3629 4387 4450 4505 3079 3025 6167 9744 12335 14301 17210 19810

APRIL 2331 2829 2938 2420 2266 2159 6050 6526 11530 10801 11621 16627

MAY 1086 1158 1067 1241 1341 1071 1985 2652 3313 4312 5151 5451

JUNE 706 863 653 685 878 711 1174 1789 2048 2565 3530 3412

TOTAL 27707 31580 32181 27301 25436 23874 40957 61913 90798 95965 118929 146853

As at 30 June 2019

Department Description Budget Est YTD On-Site Progress Comments

Roads Footpaths Kerbs

Coles Bay - Freycinet Drive Kerbing Esplanade to Reserve Road 47000 DEFER (Freycinet Master Plan)

Bicheno - Foster Street Kerb Murray St to Barrett Ave - North Side 95m 28500 23404 COMPLETE

Bicheno - Foster Street Kerb Barrett Ave to Lovett St - North Side 95m 28500 23404 COMPLETE

Bicheno - Foster Street Kerb Barrett Ave to Lovett St - South Side 95m 28500

Bicheno - Foster Street Footpath Barrett Ave to end (medical centre) 130m 25000 21767 COMPLETE

Bicheno - Foster Street Footpath Murray St to Barrett Ave - North Side 130m 25000 21767 COMPLETE

Bicheno - Burgess Street Footpath Weily Ave to Douglas Street - east side 40000 Carry forward

Triabunna - Vicary St Stage 1 RSL Carpark base work 0 21590 COMPLETE NOTE RSL Grant $10000 for parking in Esplanade

SUB TOTAL 222500 111932

PGWalking Tracks Cemeteries

Bicheno Triangle Upgrade Development construction (stage one) 615515 516571 COMPLETE BCDA $4875 CIF Grant $206373 Council $404267

Bicheno Footpaths - Pedestrian Village Plan Construct Waubs Bay Walk 109240 91080 COMPLETE DAP grant $36413k Council $72827

Buckland Walk Construct River Walk 32000 Carry forward - Govt support $10k Council $22k

Triabunna RecGround Playground Install new net climber 10000 12420 COMPLETE Residual from 1718 for installation

Triabunna - Cemetery Concrete burial beams in new lawn section 3500 DEFER - not required at this stage

SUB TOTAL 770255 620071

Stormwater Drainage

Coles Bay - Harold St Stormwater network extension 19000 19502 COMPLETE Continual flooding issues

Stormwater Catchment Plans Orford and Swansea 30000 5730 Carry forward

SUB TOTAL 49000 25232

Bridges and Culverts

Swansea - Old Spring Bay Road Road Culvert Crossing 78500 Carry forward - culvert sizing dependant on catchment plans

SUB TOTAL 78500 0

Council Buildings

Bicheno Medical Centre Monitored Security Installation 10000 10500 COMPLETE

Bicheno Medical Centre Installation of reverse cycle air-conditioning 5400 5082 COMPLETE

Orford Hall Toilet Extension 145000 129121 COMPLETE TCF Grant received - $62125

Swansea Loo with a View New constructed toilets disability access 240000 54715 In Progress Carry forward

SUB TOTAL 400400 199418

Triabunna Marina

Triabunna - New Tourist Berth Facility New Berth 50000 37619 In Progress

Triabunna - Stage 1 Marina Access Road and Parking 35000

Spring Bay Harbour Straightening Port entrance 250000 Carry forward

SUB TOTAL 335000 37619

Plant amp Equipment

Water Cart 13000 litre capacity 125000 DEFER - utilising existing smaller unit in interim

Truck 10 m3 load capacity 185000 179000 COMPLETE Delivered

SUB TOTAL 310000 179000

Waste Transfer Stations

WTS Tip Shop Tip Shop Construction 55000 DEFER - Costing related to Orford site only as per report

SUB TOTAL 55000 0

Grant Matching

General 200000 Ongoing

SUB TOTAL 200000 0

CAPITAL NEW B-BICHENO S-SWANSEA C-COLES BAY T-TRIABUNNA BU-BUCKLAND O-ORFORD A-ALL AREAS

INTERIM amp ESTIMATE ONLY

As at 30 June 2019

Department Description Budget Est YTD On-Site progress Comments

Sealed Road Reseals

B - Foster Street Lovett St to Barrett St 5500 10830 COMPLETE Sealing Tender T002-2018

B - Foster Street Barrett St to Murray St 5570 10830 COMPLETE Sealing Tender T002-2018

C - Hazards View Drive Coles Bay Rd to Seal Change 35000 26273 COMPLETE Sealing Tender T002-2018

C - Muirs Place Hazards View Rd to End 15200 7446 COMPLETE Sealing Tender T002-2018

C - Oyster Bay Court Hazards View Rd to End 30520 42631 COMPLETE Sealing Tender T002-2018

O - Rudd Avenue Walpole to Seal Change 1460

O - Rudd Avenue Seal Change to End 13180

S - Cathcart Street Hwy to Seal Change 52020 18000 COMPLETE Sealing Tender T002-2018

S - Cathcart Street Seal Change to Seal Change 21060 9428 COMPLETE Sealing Tender T002-2018

S - Cathcart Street Seal Change to Wedge St 1620 COMPLETE Sealing Tender T002-2018

S - Wedge Street Cathcart to Seal Change 31320 18395 COMPLETE Sealing Tender T002-2018

S - Wedge Street Seal Change to Groom St 6070 4500 COMPLETE Sealing Tender T002-2018

S - Old Coach Road Tasman Hwy to End Seal 8600 DEFER until stage 1 of the road is sealed

Bicheno Jetpatcher Costs 20000 10739 COMPLETE

Buckland Jetpatcher Costs 20000 9800 COMPLETE

Coles Bay Jetpatcher Costs 20000 COMPLETE

Orford Jetpatcher Costs 20000 COMPLETE

Swansea Jetpatcher Costs 20000 COMPLETE

Triabunna Jetpatcher Costs 20000 2590 COMPLETE

SUB TOTAL 347120 171462

Sealed Road Pavements

Swansea Road Repairs General Road Repairs Swansea 35000 160 includes Dolphin Sands

Swansea - Cooks Court Asphalt overlay and drainage 65000 Carry forward

Swansea - Old Spring Bay Road R2R Asphalt sealing for kerb and gutter 31000 32066 COMPLETE RTR residual from 17-18 capex project

Bicheno Road Repairs General Road Repairs Bicheno 30000

Coles Bay Road Repairs General Road Repairs Coles Bay 30000 31726 COMPLETE

Orford Road Repairs General Road Repairs Orford 35000 21308 COMPLETE includes Spring Beach

Orford Road Recon - Louisville Road R2R Louisville Road recon - Tasman Hwy to Benarchie Drive 622405 508433 In Progress RTR Fully Funding - Tender T001-2019

Orford Bowls Club Carpark Extend and asphalt existing front carpark area 51000 60662 COMPLETE OBC grant $12000 - Council contribution $39000

Buckland Road Repairs General Road Repairs Buckland 15000 4900 COMPLETE

Triabunna Road Repairs General Road Repairs Triabunna 30000

SUB TOTAL 944405 659255

Unsealed Road Pavements

B - Rosedale Road 500m 45000 3220 DEFER due to boundary issues

Bu - Buckland Woodsdale Road 1000m - final section 107000 122272 COMPLETE Resheet bitumen seal

O - Paradise Court 300m 35000 13804 COMPLETE

O - Wielangta Road 5000m 195000 161610 COMPLETE $115000 income from DPIPWE

S - Old Coach Road 2000m 100000 65261 COMPLETE

S - Saltworks Road 770m 72000 44103 COMPLETE Resheet Seal

T - Seaford Road 1500m 75000 21043 DEFER due to width issues

Gravel Roads - General Resheeting - general 50000 16475 COMPLETE

SUB TOTAL 679000 447788

Kerb amp Gutter

S - Wellington Street replace section adj MayShaw onstreet carpark 32000 62002 COMPLETE Surface req asphalt and not spray seal due to poor subgrade

SUB TOTAL 32000 62002

FootpathsS - St Margarets Court 32000 22870 COMPLETES - Wellington Street replace section adj MayShaw onstreet carpark 34500 16054 COMPLETE Work includes Kerb Wellington St (above)

SUB TOTAL 66500 38924

CAPITAL RENEWAL B-BICHENO S-SWANSEA C-COLES BAY T-TRIABUNNA BU-BUCKLAND O-ORFORD A-ALL AREAS

Parks amp ReservesPark Furniture replacement Replacement of sub-standard seating and picnic tables $8000 3107 COMPLETEBicheno Lions Park Perimeter Fence Replacement of corroded fence and posts $100m $45000 Carry forward - Concrete path to be installed firstBicheno Walking Track Foster St section (Murray St to Sealife Centre) to asphalt $12000 Carry forwardSwansea - Playground Equipment Duck Park - replace substandard equipment $26000 Carry forwardSwansea - Tennis Court Resurfacing contribution $6000 6000 COMPLETETriabunna Seafarers Memorial Replace Flag Pole Mast $10000 Carry forwardPark Street bins - General Replace old larger bins where required $8000Foreshore Management Foreshore reserves BichenoColes Bay Swansea Orford $20000 OngoingCoastal Hazards Report Identify and Prioritise Coastal Hazards in GSBC area $20000 OngoingPlayground Repairs - General Infrastructure Upgrade programme $15000 3727 Ongoing

SUB TOTAL 170000 12834

Stormwater amp DrainageBicheno - Burgess Street SW pipe Replace stormwater pipe - 140m (Tasman Hwy to Foster St) $122500 DEFER until more information is acquiredBicheno - Stormwater Foreshore Extend sw pipes across foreshore (Lovett to Jetty Rd) Stage 1 $15000 25504 COMPLETE Issues with servicesColes Bay - Freycinet Drive Stormwater upgrade $65000 Carry forward - Freycinet Master Plan will have impactOrford - Rheban Road Address flooding -West Shelly- location design approvals $6500 1658 COMPLETE Carry forward to progress const plan stageTriabunna - Lord St Ada St Replace undersize sw pipes to prevent property flooding $37000 Carry forwardAll Towns - Annual Programme Replace sub-standard stormwater pits grates $45000 5100 Ongoing programme

SUB TOTAL 291000 32262

Council BuildingsBicheno - Gulch Toilet Upgrade sewer pumpstation and power $25000 25946 COMPLETEColes Bay Hall Septic Trenches $8000 10285 COMPLETEColes Bay Hall Engineering Drawings for Extension $10000 Carry forwardSwansea Depot Truck Shed Bird proof existing truck sheds $9500 13030 COMPLETESwansea Depot Sheds Storage bays - 2 Museum 3 Depot 2 Building Dept 2 NRM $75000 66101 COMPLETESwansea SES Install backup generator $18000 COMPLETE $8000 GrantTriabunna RecGround Clubrooms New toilets and extension demolish puiblic amenities $168922 272704 In ProgressAsbestos Assessment and Register For all Council Buldings as per Building regulations $20000 Carry forward - legislative requirement

SUB TOTAL 334422 388066

Marine InfrastructureBicheno Coastal Erosion Control Erosion control at Waubs Beach adj Lifesaving Facility $25000 15000 COMPLETESwan River Road Boatramp Replace Jetty $68000 68950 COMPLETESwanwick Coastal Erosion Control Erosion control Sandpiper Beach $85000 945 COMPLETE Carry forward

SUB TOTAL 178000 84895

Bridges and CulvertsGeneral Structures $25000 COMPLETE

SUB TOTAL 25000 0

Plant amp EquipmentSmall plant replacement All Depots $25000 COMPLETEWorks Replacement Vehicles Account 165 Dep -REGONUMBER $55000 COMPLETESwansea Const - Tipper Truck 16T GVM Replacement Vehicle $135000 Carry forwardTriabunna Maint - Small Tipper 8T GVM Replacement of extg TM Utility $78000 93485 COMPLETE Delivered - to have trade $$ deductedWorks Supervisors Utility Replacement 150000 kms $46000 Carry forwardReplacement VehiclesPolicy As per new policy - Lease 133639 COMPLETE delivered - to have trades $$ deducted

SUB TOTAL 339000 227124

NEW amp RENEWAL - CAPITAL TOTAL $5827102 $3297884 5660 COMPLETED DOLLAR VALUE

52 Manager Works Mr Tony Pollard

Roads Footpaths Kerbs- Waste Transfer Stations- Garbage Recycling Services- Town Maintenance - Parks Reserves Walking Tracks Cemeteries - Stormwater Drainage - Bridges Culverts - Emergency Management SES

ROADS FOOTPATHS KERBS NORTH

Maintenance works undertaken when required during the month

Unsealed road network being systematically addressed from north to south

Road network being inspected with surface signage and culverts being maintained as required

WASTE TRANSFER STATIONS - WTS

All waste transfer stations are operating within prescribed EPA guidelines

Council conducted the following recent greenwaste burns - Orford - waste transfer station on Thursday 6 June 2019 - Bicheno and Swansea - waste transfer stations on Wednesday 12 June

The activities were in accordance with EPA guidelines

GARBAGE RECYCLING SERVICES

JJ Richards current waste management contract expires in September 2022

MONTH BICHENO BICHENO COLES BAY SWANSEA ORF-TRIA-CB- ORFORD TOTAL

Collection WTS only WTS only WTS only SW Collection WTS only (tonnes)

amp WTS amp ORF WTS

JULY lsquo18 3050 463 1640 2566 9618 1001 16874

AUG 3392 975 1586 1894 9302 1029 16174

SEPT 4914 1692 2192 2370 12197 1259 21673

OCT 3628 734 1358 3516 12582 2476 21084

NOV 4328 1255 1214 1776 11821 1566 19139

DEC 5938 2139 2528 4950 14622 1332 28038

JAN lsquo19 6438 2735 4318 5950 13956 1136 30662

FEB 5316 2080 2622 5469 12526 1154 25933

MARCH 5428 1589 1848 6557 13538 640 27371

APRIL 4532 1458 1400 1776 11503 929 19211

MAY 5422 2669 1422 5899 13457 2575 26200

JUNE 3388 086 622 3432 13616 2402 21058

TOTALS 55774 17873 22750 46155 148738 17498 273417

Garbage deposited at transfer stations and transported to Copping landfill site (tonnes) (includes kerbside collected waste)

Kerbside garbage collected and transported to waste transfer stations (tonnes)

MONTH BICHENO COLES BAY SWANSEA TRIABUNNA ORFORD TOTAL TOTAL

BINS (tonnes)

JULY lsquo18 2156 1281 2163 2045 1692 9337 11204

AUG 2014 1155 2061 2077 1601 8908 10690

SEPT 2685 1625 2734 2566 2190 11800 14160

OCT 2412 1585 2450 2205 2182 10834 13001

NOV 2561 1635 2498 2325 2088 11107 13328

DEC 3166 1990 3160 2943 2982 14241 17089

JAN lsquo19 3086 2333 2920 2394 3036 10414 12497

FEB 2697 1959 2658 2383 2477 12174 14609

MARCH 3199 2105 3119 2882 2642 13947 16736

APRIL 2562 1734 2608 2270 2200 11374 13649

MAY 2294 1421 2430 2225 1899 10272 12326

JUNE 2752 1548 2839 2707 2251 12097 14516

TOTALS 31584 20371 31640 29022 27240 136505 163806

Kerbside Garbage Collected Bin numbers

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Waste Management - Garbagemonth by month

201819

201718

201617

Kerbside recyclables collected and transported directly to Sorting Facility (tonnes)

BINS (tonnes)

JULY lsquo18 988 643 1017 889 371 3908 4690

AUG 916 570 954 878 726 4043 4852

SEPT 1034 678 983 903 788 4387 5264

OCT 1085 856 1178 945 990 5054 6065

NOV 1183 870 1166 986 958 5163 6196

DEC 1155 875 1153 962 980 5124 6149

JAN lsquo19 1294 1029 1269 1042 1526 6567 7880

FEB 1343 1012 1337 991 1173 5857 7028

MARCH 1238 962 1205 970 1027 5402 6482

APRIL 1143 863 1168 951 922 5047 6056

MAY 1155 895 1155 937 1141 5283 6340

JUNE 1550 960 1573 1305 789 6536 7843

TOTALS 14084 10213 14158 11759 11391 62371 74845

Kerbside recyclables collected Bin numbers

Waste Management - Recyclingmonth by month

201819

201718

201617

Waste Management statistics from previous financial years 2013 ndash 2019 (for comparison) TOWN MAINTENANCE

Ongoing general maintenance is being carried out in all our town areas to ensure an acceptable level of overall presentation is maintained

PARKS RESERVES WALKING TRACKS CEMETERY

Continuation of general maintenance within our townships and along foreshore areas

Maintenance of gravel walking tracks in the Orford and Bicheno areas due to general wear and washouts

STORMWATER DRAINAGE

A number of rural roadrsquos culverts and side drains have been reshaped and cleaned in the Orford area

Stormwater pipe camera inspections are currently being undertaken in the Spring Beach area to identify and locate localised blockages evident from recent rain events

BRIDGES CULVERTS

The twice-yearly bridge assessment report undertaken by Councilrsquos bridge consultant TasSpan has recently been received The scope of the inspection report is to identify issues relating to the structural integrity of our structures and general operational related infrastructure deficiencies ie kerbs guard railing and road approaches This report is utilised as a basis for managing maintenance issues in the short term Council manages 61 concrete timber structures throughout our municipal area 12 of which were inherited when Council took ownership of Wielangta Road last financial year

2018ndash2019 CAPITAL WORKS UPDATE

The concrete paths which form part of the Development Action Plan DAP proposal for the lsquoBicheno Pedestrian Villagersquo Strategy named ldquoWaubs Bay Walk 1rdquo is complete Directional signage has been installed along the route

Road reconstruction works along Louisville Road Orford is continuing The successful tenderer was Batchelor Construction Group

201314 201415 201516 201617 201718 201819

Financial Year

Waste Management STATISTICS

Waste collected at kerbside Waste collected at WTS Kerbside Recycling collected

The project is part-funded by the lsquoRoads to Recoveryrsquo Programme and is expected to be complete by late July 2019 There has been delays in bitumen sealing due to rain

Reconstruction and bitumen sealing of the 770m unsealed section of Saltworks Road is complete

EMERGENCY MANAGEMENT

Three motor vehicle accidents for the month two were back to back - crews were returning and came across second accident No major injuries crews conducted traffic management and assisted police at scene Many drivers are still not obeying or recognising traffic warning signs or Emergency Services vehicles

Concentrating on road rescue training with unit team member assessments and upcoming road rescue comps in NSW

Attended Swansea Primary School for a very successful information session with students and staff We are currently planning to attend our other municipal schools in the near future

GSB SES Annual Unit Report 20182019

This yearrsquos Fire and Emergency services was themed ldquoNot the Normrdquo how true that was 2018 kicked off with a bang with strong winds impacting our area in August the evening saw crews attending roof damage incidents in Triabunna Little Swanport and Swansea with varying degrees of damage from loose roofing iron roof tiles blown off and out-buildings destroyed The trip to Triabunna for one callout took nearly 15 hours due to extreme winds with debris and a number of limbs needed to be removed for us to get through Luckily no injuries were reported and all incidents were dealt with in a timely manner As usual motor vehicle accidents accounted for the majority of callouts a total of 14 were attended by our volunteers Most only resulting in vehicular damage and minor occupant injury although a few did baffle crews as to how no one was seriously injured The theme still tends to be driver inattention driver error with most being only single vehicle incidents Fires around the state over Christmas saw our volunteers head to Bothwell to assist as staging area managers assisting TFS crews with the Miena fires helping with logistics communications and catering Fortunately the coast fared well over the summer period and it was not until the start of April that we had our turn at a major fire On the 10 of April an escaped burn off threatened property and house at the end of the Dolphin Sands peninsular over the course of the fire approx 160 hectares of vegetation was burnt and some 20 fire brigades and emergency services assisted in the efforts to control and extinguish the blaze Our local volunteers assisted with traffic management logistics communications evacuations and welfare of residents catering and generally helping where needed Special mention must go to our fantastic community who rallied to support crews on the ground on the first day by providing sandwiches and snacks as well as hot pot dishes the following day to keep crews going Thankyou also to council for assisting by providing water carts to the firefighting effort Unfortunately our volunteers attended a fatal shed fire in May again providing support to our other emergency services Members conducted traffic crowd management lighting catering scene safety our newly purchased SES marquee was also used for shelter

Our volunteers are always ready to assist with support with crews assisting Ambulance Tasmania with night helicopter landings Tasmania Police with lighting and general duties Crews were also called to provide support to a technical rescue of a man trapped in an overturned boat a fantastic all service turnout saw the man extricated from the upturned vessel and safely transported to hospital for observation With a total of 41 incidents attended for the year 20182019 and some 243 person hours expended for our small team Great jobs when you think we have only 8 active members in the unit To compliment these incidents was always training keeping our skills current and learning new skills As expected road crash rescue training is a big part of our skills set this year we were lucky enough to be able to organise a joint training exercise at Bicheno in conjunction with the Bicheno fire brigade and St Maryrsquos SES The night was a great opportunity to meet other volunteers share experiences and demonstrate road rescue techniques utilising a cross section of equipment Locally we continue to train on our donated cars stored at the Swansea Waste Transfer Station these cars are vital for us to maintain our skills and learn new techniques on and we appreciate Councilrsquos ongoing support of us using this site We are also focusing on communications with the emphasis on what we may need to set up and provide during a major incident or for our own emergency operations centre Since purchasing a marquee earlier this year we have concentrated on utilising this as a base of operations and setup Our community engagement has continued with volunteers assisting with traffic management for the Swansea Community Christmas parade ANZAC Day commemorations Coles Bay 100 Triathlon attendance Volunteers also attended the Swansea Country Fair and Great Eastern Clean-up National Volunteers Week was celebrated in May with a presentation on Critical Incident Stress Management accompanied by a BBQ meal provided and cooked by Council staff This was extremely well received with 40 volunteers from throughout the municipal area attending Thanks again to our Councillors for their attendance and the cooking of the BBQ Our volunteers have spent many hours at the base completing work upgrading our storm trailer a purpose built racking system for our traffic management signs numerous upgrades and alterations to our vehicles layouts general tidy ups and maintenance Upgrades to IT throughout the building has seen wireless connectivity available in all areas Our new Ford Ranger first intervention vehicle has now been completed with the final fitout to the pod only just being completed (we are still awaiting final costings on the completed pod) This vehicle has already allowed us a more flexible response capability allowing for better crew access in the rear and more stowage space in the pod We are able to carry a larger range of Road Rescue equipment as well as lighting and on-board power supply Because of the open plan layout we are easily able to remove equipment and swap to a more user friendly storm response vehicle if needed I would like to thank Council for their support in purchasing this vehicle as it will see our unit in good stead for years to come All these things would not be possible without the continued dedication of our small group of professional enthusiastic volunteers who give freely of their own time to respond incidents religiously turn up to training attend community events prepare test and maintain all of our equipment keeping it running and operation ready for response These volunteers are supported by their families often leaving them at the most impromptu time to help our community in its time of need In summary we are so grateful for where we live the arearsquos natural beauty the community and its support shown to its volunteers

To the unwavering support shown to us by our local Council its staff and Councillors and the support from our regional and state staff from SES On a personal note the southern region SES is this year attending the Australasian Road Rescue competitions in Dubbo in July Unit Manager Kelvin Jones will be attending as part of the team of 6 representing Tasmania SES

As usual we extend the offer to come and visit us any time Thank you to all for your ongoing support

Visit our website at wwwswansea-sesweeblycom

Kelvin Jones ESM Unit Manager Glamorgan Spring Bay SES

SES - TRAINING AND INCIDENTS

YEARLY COMPARISONS

RCR Storm GeneralRescue

Comms RegionalTraining

Other CommunityEvents

Meetings

GSB SES Training 20182019

20182019 20172018 20162017

MVA Fire PoliceSAR Community AmbulanceTas

TechnicalRescue

Flood Storm

GSB SES Incidents 2018-2019

2018-2019 2017-2018 2016-2017

53 Manager Development amp Compliance ndash Mr Shane Wells

Animal Control - Engineering amp Technical Services - Environmental Health - Statutory Building - Statutory Planning

Animal Control Renewal notices were issued along with the rate notices A number of complaints were received this month This department is operating with a full-time Compliance Coordinator Engineering amp Technical Services This department provides general engineering and technical advice regarding development applications This department currently consists of 04 FTE Contract Engineer with assistance from the Regulatory Services Officer Environmental Health This department consists of a 04 FTE Contract Environmental Health Officer with a small component of administration assistance from the Regulatory Services Officer Statutory Building The building department currently consists of a Permanent full time Building Administration Officer and 2 contractors namely a building surveyor and a plumbing inspector Applications are being processed within the required timeframes As of 1 January 2019 Permit Authority functions must be performed by a licenced practitioner Three staff have been licenced for Permit Authority functions for building and plumbing applications The annual fee for each is close to $40000 Recent media coverage regarding escalating insurance costs for Building Surveyors will shortly affect the local construction industry Protek building surveyors are in the process of ceasing to operate and have 36 current jobs within the municipal area The owners will need to engage a new firm to complete their jobs Statutory Planning The planning department consists of 1 permanent part-time Planning Administration Officer 1 095 FTE Graduate Planner and consultant planner as required Other resources are contracted as required Bendigo Bank The Bendigo Bank Agency opened on 21st August 2013 and operates from the Regulatory

Services Department Three staff members are trained to perform the Agency requirements of

the Bank

JUNE 2019

ANIMAL CONTROL Month YTD

Dogs Registered 343 1361

Kennel Licences IssuedRenewed 0 5

Dogs Impounded 1 15

Dogs Seized 0 6

Dogs Surrendered 0 10

Dogs Euthanized 0 0

Dogs at Large 4 61

Warnings Issued 0 11

Complaints 5 49

Infringements 0 16

Lost Dog calls 2 16

Other 0 22

Fire Abatement EnquiresComplaints 0 2

Cat EnquiresComplaints 0 2

Livestock EnquiresComplaints 1 2 ENVIRONMENTAL HEALTH

Immunisations 0 29

Food Business Registrations 0 125

Temporary Food Business RegistrationsAssessments 0 14

Food Business Inspections 7 119

Place of Assembly Licences 0 1

Environmental Nuisances 5 27

Littering 0 2

Abatement Notices 0 0

Notifiable Diseases 0 1

Recreational Water Sampling 0 16

Suppliers of Private Water 0 34

Water Carriers 4 10

Regulated System Registration 1 3

Major Incidents notified to DPIPWE 0 1

Complaints (NoiseOn-Site Waste WaterOther) 3 23

Inspections (Water CarrierOther) 0 8

On-site Wastewater AssessmentsPermits 10 91

Form 49 amp 50 AssessmentsInspections 1 17

Food Business Enquiries (New Businesses) 4 31

Food SamplingSurveys 0 8

Development Application Assessments 5 29 BENDIGO BANK

Deposits 132 1318

Withdrawals 22 387

Transfers 3 96

New Accounts 0 2

Requests for Change 21 149

Other 1 124

No of days whereby no transactionsenquiries carried out 0 10

Planning and Building Approvals Financial Year Statistics (Building Approvals amp Planning Lodgements Circulated to Councillors Monthly) Planning Approvals June 2019 2018 ndash 2019 2017 - 2018

Type of Work Current Month Current Year to Date Previous YTD

Discretionary Permitted or No Permit Required D P NPR D P NPR Total YTD

New Dwelling (or dwelling amp outbuilding) 2 0 2 33 3 37 73 63

Additions to Dwelling 0 0 1 13 5 14 32 33

Outbuilding only 1 3 3 3 6 34 43 66

Multiple Dwellings 0 0 0 2 0 0 2 4

Commercial 0 0 0 8 5 1 14 16

Tourism (excluding change of use) 0 0 0 11 1 0 12 4

Industrial and utilities 0 0 0 3 0 4 7 11

Other 0 0 0 6 1 2 9 7 192 204

Visitor Accommodation

CoU to Visitor Accommodation - Planning Directive 0 2 0 0 25 0 25 25

CoU to Visitor Accommodation - Planning Scheme 0 0 0 2 0 0 2 1

New Visitor Accommodations Units 0 36 17

Subdivision

Urban Lots Approved 13 49 57

Non-Urban Lots Approved 35 (light industrial) 35 0

New Lots Sealed 1 37 NA

Part 5 Agreements Entered Into 0 0 0

Processing

Applications Refused 0

Applications Withdrawn 0

Applications requiring additional information 5 1 0 27 7 0 23 NA

Appeals Lodged 2 6 NA

Planning Permit Value of Work $115870000 $3517555800

Building Approvals June 2019 2018-2019 2017-2018

Work Category Month Year To Date Previous YTD

Permit Required 7 88 99

Notifiable Building 7 74 80

Low Risk 1 1 29 22

Low Risk 2 0 1 9

Building Certificate 0 2 0

Permit of Substantial Compliance 1 2 5

196 215

Value of Work $253842800 $31810448800 $3438933800

Compliance

Building Notices Issued 0 2 0

Building Orders Issued 1 2 0

Planning - Notice of Suspected Contravention 0 1 1

Planning - General 2 37 NA

54 Manager Community Development ndash Mrs Lona Turvey

Community Development Reclink Youth AFL Football League Glamorgan Spring Bay Council works collaboratively with Reclink Australia and Southern Midlands Council to provide students at Oatlands Campania Bothwell Tasman and Triabunna District Schools with an opportunity to play some competitive football and to mix socially with their opponents at a barbecue following the games Approximately 120 players participate and the teams consist of a mix of both girls and boys The third game for this season was held at Campania on Tuesday 2nd July 2019 Two members of the Spring Bay Lions Club again helped out by cooking the barbecue for the participants in the Lions van This was greatly appreciated especially as building works were being undertaken in the club rooms which meant that the kitchen was unavailable The next game will be held on Thursday 8th August 2019 at Campania with East Coast Roos playing Tasman Crows commencing at 1035 am followed by CampaniaBothwell Cats and Southern Midlands Hawks at approximately 1145 am Supporters of the schools are welcome to attend The Reclink Gala Day will be held at the Hutchins School Oval Sandy Bay on Wednesday 28th August 2019 Festival of Voices Coastal ndash Tasmanian Bushland Garden More than 400 people from the east coast and other parts of Tasmania attended the opening night for the 2019 Festival of Voices Coastal which was held at the Tasmanian Bushland Garden on Friday 28th June This is the sixth year that Glamorgan Spring Bay Council has partnered with the Festival of Voices for this event ABC radio personality Ryk Goddard was Master of Ceremonies for the event and headlining the entertainment was ARIA award winning five-piece band Bustamento led by Nicky Bomba and supported by local Hobart band Boil Up There was a real party atmosphere with many people dancing along to the music while others enjoyed food and wine whilst standing around the bonfire The volunteer local fire brigades from Runnymede Buckland and Triabunna did an amazing job with traffic control and parking as did our local police who were also in attendance Their ongoing support is really appreciated The mild weather also helped to make it a great evening and there has been much positive feedback from the community about the event Festival of Voices ndash Tasmania Sings School choirs from across Tasmania came together under the direction of guest conductor Christie Anderson The choirs performed a varied program of choral music over two nights Twenty (20) students from the Swansea Primary School took part in the Combined Choir at the City Hall in Hobart on Wednesday 3rd July They also attended workshops on Monday 1st July and in the morning of 3rd July prior to the performance at 700 pm that eventing A total of 500 singers performed in the City Hall in Hobart over the two nights with 250 singers on each night This is the fourth year that Swansea Primary School has participated in the event Swansea Primary School students were a credit to the school and Grade 6 student Matilda Wilson was chosen along with a secondary student from Friends School to MC the event

They did an amazing job and the whole community can feel very proud that one of our local students was chosen to undertake this role Well done to all the students involved and also credit must go to Kate Pearce who is the music teacher at Swansea Primary School who worked with the students from the beginning of the year to prepare them for this event Photography Competition Entries for the 2019 Glamorgan Spring Bay Photography Competition are now closed and judging by independent judges Terry Pinfold and Jan Perkins will take place over the coming weeks Medical Students Council will again support eighteen (18) second year medical students when they come to Triabunna in September for Rural Week The students will be living in Triabunna during the week beginning 16th September and community members will be invited to attend a morning tea hosted by Council at the Triabunna Hall on Monday 16th September to welcome the students to our area The aim of the program is for the students to gain an understanding of the network of care available to members of rural communities and how that impacts upon the lives of people with a range of acute and chronic conditions in those communities The students will be involved in a comprehensive program including a familiarisation tour visits to the local pharmacies May Shaw Health Centre Prosser House Day Respite Centre Spring Bay Child Care Centre Spring Bay Community and Health Centre Spanner in the Works program Clinical Skills Sessions with local general practitioners Triabunna District School and a group forum with emergency services At the end of the week the community is invited to come back for an afternoon tea when the students will present a report on their activities and findings Keep Australia Beautiful ndash Tidy Towns Awards Tasmanian Tidy Towns judge Lesley Gardner will be visiting the area on Tuesday 23rd July 2019 and this year the focus will be on Triabunna Orford and Buckland In 2018 there was a focus on the northern towns of Bicheno Coles Bay and Swansea The award categories for Tidy Towns are-

Litter Prevention

Waste Management and Resource Recovery

Natural Environment Conservation

Environmental Sustainability

Heritage and Culture

Community Action and Partnerships

Health and Wellbeing

Youth Leadership and Activities A community may choose to cover all of the above categories or enter particular projects in one of these areas Special efforts and a whole range of community development projects undertaken by groups and individuals are also considered for certificate awards

There are also five population categories to allow communities of varying sizes to compete on a fair and equitable basis

Townsuburb 500 population or less

Townsuburb 501 ndash 2000 population

Townsuburb Over 15000 population Award presentations will be held on Friday 18th October 2019 at Oatlands Youth Council Meeting A Youth Council Meeting was held at the Swansea Town Hall on Monday 24th June 2019 The meeting was attended by students from Orford Triabunna and Swansea schools Unfortunately Bicheno Primary School was unable to attend at the last minute Guest speak on the day was Georgie Marshall who is a Youth Mental Health Worker with the Royal Flying Doctor Service (RFDS) The recently established program is providing support to young people on the east coast in the age group 8 ndash 16 years who are experiencing mild to moderate mental health issues Georgie ran a little workshop for the youth councillors to try to gain an understanding of what their thoughts are on mental health This included a brain storming exercise as to what they believed are issues impacting on their health in Glamorgan Spring Bay and also what activities young people may be interested to participate in to share learn and raise awareness around mental health Community Small Grants Programme

NAME DONATED COUNCIL MINUTE

Bicheno Primary School Association $1000 8918

Lions Club of Spring Bay Inc ndash ldquoCars on the Coastrdquo $1000 9018

Spring Bay Neighbourhood Watch $1000 9118

Swansea Community Christmas Group $1000 9218

Eastcoast Regional Development Organisation Inc $1000 10218

Swansea Primary School 600 10318

Earth Ocean Network Inc $1000 11618

Swansea Chamber of Commerce amp Tourism $1000 11718

Swansea Primary School $1000 14118

Spring Bay Youth Hub $1000 14218

Lions Club of Spring Bay 800 15018

Orford Community Group 330 1319

Spring Bay Clay Target Club $1000 1419

The Spring Bay Studio amp Gallery $1000 1519

Pop Up Book Stall 294 4019

East Coast Community Arts Initiative $1000 6919

Friends of Bicheno Penguins 945 7019

GSBC on behalf of Bicheno Swansea and Triabunna Schools

Spring Bay RSL Sub-Branch Inc 500

Freycinet Volunteer Marine Rescue (VMR) Assoc 400

Spring Bay Suicide Prevention Network $1000

Total $17469

55 Manager Buildings amp Marine Infrastructure Mr Adrian OrsquoLeary Boat Ramps amp Jetties Triabunna Marina Council Buildings Planning Building amp Technical Compliance when required

Public Amenities and Buildings

General building maintenance to all buildings is carried out when required

Swansea Loo with a View Construction is continuing on the Loos with a View toilet facilities at Jubilee beach Swansea The disabled toilet steel frame has been delivered to site and craned into place The hardwood frame and cladding are currently being constructed The turpentine piles and timber bearers for the main Loo with a View are positioned ready and the steel fabrication is being finalised for installation This will also be craned into place with most of the framing and cladding already installed When finished both toilets will overlook the Great Oyster Bay

Image Disabled Loo with a view under construction

Image Turpentine piles for the Loo with the gangway

Construction is nearing completion on the extension to the Triabunna football clubrooms The extension included a large glazed viewing area in front of the existing clubrooms The new extension also included new male and female toilets and disabled access facilities The floor coverings are down and the new toilet facilities are being fitted out Completion should be by the end of July

Image Triabunna Clubrooms

Drought Communities Programme Council have been successful in securing $1000000 in grant funding from the Federal Government for the Drought Communities Programme ndash Extension One of the main criteria for the grant is to improve levels of economic activity in regions and support local communities Over the next six months a variety of projects will be implemented throughout the whole municipality Work has already commenced on organising contractors and laborers for these projects Planning and building permits are being secured for some of the project milestones

MARINE INFRACTRUCTURE Boat Ramps and Jetties

General maintenance is carried out on Council owned boat ramps and jetties

Triabunna Wharf and Marina

Ongoing general maintenance and inspections are carried out as required

The 2019 2020 financial year marina berth invoices have been posted

Council Marine Infrastructure

Public Boat Ramps throughout Municipality

Fishing Boats paying yearly fee at the Triabunna Wharf

Marina Berths occupied by Commercial Fishing Boats (Triabunna)

Marina Berths occupied by Recreational Boats (Triabunna)

Marina Berths occupied by Ferries or Tour Boat operators

Waiting list for Large Commercial Fishing Boat Berths (Triabunna)

Waiting list for Recreational Boat Berths (Triabunna)

56 Manager Natural Resource Management Ms Melanie Kelly Natural Resource Management Sustainability Catchments To Coast

Programs and Projects Continue to support integrated catchment management through the Catchments to Coast (C2C) program and the implementation of catchment management plans Catchment plans The review of the draft Prosser Catchment Plan is on hold pending budget Bushwatch Illegal firewood harvesting A report detailing the extent of the illegal firewood harvesting on Sustainable Timbers Tasmania land in Buckland is complete It will be tabled for discussion at the next Illegal Firewood Harvesting working group meeting The working group is likely to be reconvened in the new financial year by NRM South There are regular reports that a constant stream of vehicles loaded with firewood are leaving the Buckland Road area The relevant land managers have been informed Site visits are underway and photographs are being taken Catchments to Coast NRM South are still in negotiations with the Federal and State Government regarding funding arrangements moving forward The tender for the Australian Governmentrsquos National Landcare Program Regional Land Partnerships Program for Southern Tasmania closed on 8th April The final Ramsar project submitted by NRM South was entitled lsquoImproved Ecological Character of Moulting Lagoon and Apsley Marshes Ramsar sitesrsquo Council is listed as a project delivery partner and steering committee member in the proposal NRM South are still waiting for the outcomes of the tender to be announced The project is designed to impact measurably on the Regional Land Partnerships Program Outcome 1 By 2023 there is a restoration of and reduction in threats to the ecological character of Ramsar sites through the implementation of priority actions Further information about the Regional Land Partnerships Program and Outcome 1 (Ramsar) is available here httpwwwnrmgovauregional-land-partnerships Continue to implement the GSB Weed Management Plan Response to requests for advice and support around weed issues is ongoing The Tasmanian Government has announced the commencement of the Weed Action Fund (WAF) which is a 5 million dollar commitment to strategic management across the state The first round of funding has been opened for small grants from $1-5000 We anticipate working with local community groups and landholders in applying for this funding to address priorities in the GSB Weed Management Plan as they align with the WAF The weed control works for State Growth for 1819 is complete including additional works to control introduced mainland native along the Coles Bay Road Review of paperwork has commenced in anticipation of commencing negotiations for next years program All contractors involved in undertaking state growth weed control work have been informed that the budget will be reduced in 1920 Targeted areas with Declared weeds are being visited to determine where weed notifications are required to be sent Continue to be involved in and seek fundingresources from regional state and national NRM programs Ongoing Australian Government Grant Department of Agriculture and Water Resources Communities Combating Pests and Weed Impacts During Drought Program ndash Biosecurity Management of Pests and Weeds

The funding for this project Serrated tussock management in drought affected South Eastern Tasmania has been received This is a partnership project with Tasman Council Correspondence including project agreements is being sent to property ownersmanagers Officers are working with Tasman Council to complete paperwork including an lsquoActivity Work Planrsquo as required by the Australian Government Tasman Council has already released a media release about the project in the Tasman Gazette Ensure that Council continues to meet relevant NRM legislative obligations and communicate this to the community via newsletters and other forums Ongoing including participation in the statewide planning scheme as it relates to the management of natural resources Continue to support the GSB NRM Committee as a key link between Council and the community on NRM issues as well as supporting other community groups with NRM objectives Ongoing The next GSB NRM Committee meeting will be held on Wednesday 14th August from 10am in Bicheno in the Memorial Hall Annexe The GSB NRM team continues to provide support to other community groups including the Bicheno Earth and Ocean Network the Friends of the Bicheno Penguins the Friends of Rocky Hills the Dolphin Sands Ratepayers Association (DSRA) the Swanwick Association Friends of Triabunna Reserves the Bushland Gardens Committee and the Orford Community Group (OCG) as well as individual volunteers Continue to work and develop partnerships with Parks and Wildlife Service Crown Land Services TasWater DPIPWE Department of State Growth service providers contractors and other agencies with regards to NRM values on public land Ongoing follow up with a number of agencies regarding weed issues and management for special values Discussions regarding on ground works are ongoing with Crown Land Services TasWater and TasNetworks Discussions ongoing with Crown Land Services regarding a more cooperative and strategic way forward with regards to managing Crown Land across the municipality Fire and weed management continue to be priority issues of concern on unmanaged Crown Land Requests to undertake weed control work on a number of Crown Reserves have been submitted via Crown Land enquiries Discussions are underway with Kingborough Council to engage the services of Conservation Detection Dog Fonz) and a handler from the NRM team to assist them in strategic searching for Serrated Tussock on Bruny Island where a single plant was found earlier this month Continue to participate in a range of climate change mitigation and adaptation initiatives including the implementation of the Climate Change Corporate Adaptation Plan (CCCAP) Ongoing Coastal Hazards Project Manager Natural Resources is a member of the technical working group overseeing the delivery of this important project A presentation on this project by the consultants engaged to roll it out was given at a recent Council workshop Continue support for annual community events such as National Tree Day Clean Up Australia Day Tidy Towns as well as other markets festivals and school activities Ongoing Judging for the Tidy Towns-Sustainable Communities program run by Keep Australia Beautiful Tas will take place on Tuesday 23rd July In 2018 the focus was on Bicheno Swansea and Coles Bay

In 2019 the focus will be Triabunna Orford and Buckland Local schools have been informed about the Sustainable Schools program also run by Keep Australia Beautiful Tas Great Eastern Clean Up has been entered in the Clean Beaches Competition which has previously seen local sites Raspins Beach in Orford and Richardson Beach in Coles Bay winning the state title A National Tree Day event will be held in Bicheno from 1030am on Thursday 25th July at an area of the foreshore reserve adjacent to Allen St between Redbill Point and Cod Rock A variety of native grasses groundcovers and low growing shrubs will be planted to revegetate the area and rehabilitate the little penguin habitat National Tree Day was founded in 1996 Each year hundreds of thousands of people around Australia plant over a million native seedlings on National Tree Day For more information about National Tree Day visit httptreedayplanetarkorg National Tree Day events are also being organised for Swansea Primary School students on Thursday 25th July by the NRM team on the Swansea Coastal Reserve in front of Morrisrsquos Store The Friends Of Triabunna Reserves will undertake a National Tree Day event on the Triabunna foreshore along the Esplanade on Saturday 27th July Continue to work with Councilrsquos Regulatory Services Department to ensure that development assessments strive to meet Triple Bottom Line Principles Ongoing input into planning applications with regard to biodiversity issues as required Continue participation and development of sustainability initiatives in particular energy use sustainable waste management community gardens both for Council and the community Ongoing as opportunities arise The dates for the 2019 Garage Sale Trail have been announced This event will take place on October 19 amp 20 with registrations to open on August 10 The Garage Sale Trail encourages people to reuse items and reduce waste GSB participates in the program as a member council of Waste Strategy South Develop systems and capacity to protect and enhance Aboriginal Heritage values whilst building relationships with the community Ongoing Continue to work with Councilrsquos Works Department community and other relevant agencies in the strategic management of Council owned leased and licensed public reserves with a particular focus on the protection of natural assets through the implementation of native flora and fauna management plans for reserves in each town Ongoing Development and implementation of action plans strategies and policies in consultation with relevant sections of Council and other key stakeholders In particular the Native Flora and Fauna Management Plans Weed Management Plan and Catchment Management Plans Ongoing Research into the establishment of the Pulchella Community Nursery is ongoing with more recent developments currently being explored Continue to initiate encourage and participate in skills development and training opportunities and make these available to community whenever possible Council Parks and Reserves and NRM staff are now well into their Certificate IV and II in Conservation Land Management and Horticulture and getting recognition for their work

Recommendation That the Management Reports be received and noted

6 Section 24 Committees COMMENTS Minutes of any Section 24 Committee Meetings which have been submitted will be discussed at this time

61 Triabunna Recreation Ground Advisory Committee Minutes (Draft) 62 Cranbrook Hall Committee Meeting Minutes (Draft) 63 Youth Council Meeting Minutes (Draft) Harry Galea Acting General Manager

Recommendation That Council receives and notes the minutes of any Section 24 Committees presented

61 Triabunna Recreation Ground Advisory Committee Minutes (Draft)

GLAMORGAN SPRING BAY COUNCIL Section 24 Advisory Committee Meeting

Triabunna Recreation Ground

MINUTES MEETING HELD ndash Wednesday 29th May 2019 - Council Meeting Room MEETING OPENED 535 pm

PRESENT Phil Giffard Steve Davies Neil Edwards Councillor Jenny Woods Councillor Keith Pyke Jim Walter Nerissa Alomes Jan Sweet IN ATTENDANCE Mayor Debbie Wisby

APOLOGIES Nil ABSENT It was noted Councillor Keith Pyke was incorrectly stated as apology not absent from 27th February Minutes CONFIRMATION OF LAST MINUTES (27th February 2019 ) Moved Councillor Woods Seconded Steve Davies Carried unanimously CORRESPONDENCE IN

Resignation email from Tony Pollard ndash Manager Worksrsquo CORRESPONDENCE OUT

Thank you emails from some S24 committee members to Tony Pollard ndash Managers Worksrsquo

MATTERS ARISING FROM PREVIOUS MINUTES

Phil Giffard to follow up with Spring Bay Mill re offer of 4 light tower for possible use at Recreation Ground

Bain Marie purchased for canteenkitchen

Broken and missing wheelie bin lids have been replaced

Neil Edwards advised Spring Bay Mill will supply previously used mesh for practice nets for cricket club

TREASURERS REPORT Upgrades Financial

Opening Balance $ 7348252 Income $ 000 Expenditure $ 287109 Closing Balance $ 7061143 Working Financial Opening Balance $ 1576865 Income $ 000 Expenditure $ 142862 Closing Balance $ 1434003 Total Closing Balance $ 8495146

Moved Steve Davies Seconded Phil Giffard Carried unanimously Note Alteration to be marked on Treasurerrsquos report

NEW BUSINESS

Extensions to clubrooms progressing well resulting in positive community feedback

It was suggested that signs to indicate new entrance to building and canteen be displayed

New drinks fridge can be moved accordingly around canteen to suit individual clubs

Concern raised as to amount of dogs taken to recreation grounds

Phil Giffard gave progress report on grant for kitchen upgrade

Mayor Debbie Wisby advised renovations project currently over budget

Phil Giffard to contact Adrian OrsquoLeary - Marine Infrastructure amp Building Manager for invoice to date for renovations

Payment of $25000 owing to UTas for purchase of tables and chairs

Steve Davies advised he has turned watering system off on ground Will organise a security tap to be fitted near interchange box

Discussion held regarding netball courts to remain locked and key to be made accessible for collection for public use Councillor Jenny Woods to liaise with Council to clarify possible opening hours

No further feedback from Tennis Club

Mayor Debbie Wisby advised negotiations are continuing with new owner of old council chambers regarding the Tennis Club PUBS and the cenotaph

Phil Giffard reported on request from East Coast Cruises regarding customised sponsorship Discussion was held Relevant planning application regarding East Coast Cruises signage be lodged with Shane Wells Moved Phil Giffard Seconded Steve Davies Carried unanimously

NEXT MEETING

Wednesday 17th July 2019 at 530 pm Recreation Ground

There being no further business the meeting was declared closed at 655pm

Confirmed helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Date helliphelliphelliphelliphelliphelliphellip

Chairperson

62 Cranbrook Hall Committee Meeting Minutes (Draft)

63 Youth Council Meeting Minutes (Draft)

MINUTES OF A MEETING OF THE GLAMORGAN SPRING

BAY YOUTH COUNCIL HELD IN THE HEALTH amp WELLBEING

CENTRE SWANSEA ON MONDAY 24TH JUNE 2019

COMMENCING

AT 1100 AM

WELCOME

Deputy Mayor Cr Cheryl Arnol welcomed the Youth Councillors to their first meeting and also welcomed Ms Melissa Quinn and guest speaker Georgie Marshall

PRESENT

Kate Edwards Lillian Scott Lily Baker Matylda Pyke (Orford Primary School) Desmond Pickett Damian Bowerman Amie Cameron Amelia Rimon (Triabunna District School) Stephanie Read Matilda Wilson Henty Baxter Ms Melissa Quinn (Swansea Primary School) and Ms Georgie Marshall (Royal Flying Doctor Service)

APOLOGIES

Cr R Churchill and Bicheno Primary School

IN ATTENDANCE

Deputy Mayor Cr Cheryl Arnol Lona Turvey (Community Development Manager) Angela Higgs (Community Support Officer) Lona Turvey (Community Development Manager)

WHAT IS THE YOUTH COUNCIL AND THE ROLE OF YOUTH COUNCILLORS

Cr Arnol spoke about the role of the youth council and asked the group if they could all think about a guest speaker for future meetings even if it was a family member with an interesting story to tell

GUEST SPEAKER ndash GEORGIE MARSHALL

Cr Arnol introduced and welcomed guest speaker Georgie Marshall Youth Mental Health Worker with the Royal Flyer Doctor Service The service supports young people aged 8 to 16 years and is a free service funded by the Australian Government Georgie explained the program and asked the youth councillors for their thoughts on what activities and programmes young people would be interested in to share learn and raise awareness around mental health

Georgie spoke about how they can manage the stresses of everyday life and normalising some of those feelings and having a strategy when things are not going so well A work sheet was used to brainstorm the sort of things that are impacting on their health and the community in Glamorgan Spring Bay and the youth councillors were asked to place dots on the most important issues to them Ideas of interest from the youth councillors were discos local fair bike rides high jumping challenge sports gathering basketball football origami and a safe place for performing sports to practice Cr Arnol thanked Georgie for her very interesting talk and information

GENERAL BUSINESS

71 Ideas and suggestions for future guest speakers and youth activities

72 Ideas and suggestions for projects andor infrastructure that

youth councillors would like the Glamorgan Spring Bay Council to consider for the future

Matilda Wilson from Swansea School did some research with students and some of their suggestions were a permanent skate park at Swansea drinking fountains around the towns and access to a coastal walking track from Kelvedon to Spiky Bridge Cr Arnol advised that the coastal walking track would come under the state government Activities identified were excursions to the city to the football movies Air Time 360 (Airtime 360 is Tasmaniarsquos only indoor trampoline centre) camping opportunities a bushwalking club to learn survival skills and a playground in Cranbrook The estimated number of children living in Cranbrook is 20 Suggestions from other youth councillors included a Twisty Pole lifeguards on more popular beaches a playground on the eastern side of the bridge in Triabunna various sporting clinics Tai Kwondo and dancing Cr Arnol thanked the Youth Councillors for their input and suggestions

ANY OTHER BUSINESS

There being no further business the meeting closed at 1220 pm Confirmed helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Chairperson

7 Officersrsquo Reports Requiring a Decision

71 Code of Conduct Panel Determination Report

Responsible Officer ndash Acting General Manager Harry Galea Background In accordance with section 28ZK of the Local Government Act 1993 (the Act) the Code of Conduct Panel has made a determination in relation to a complaint lodged by Mr Yon Kikkert against Councillors Breheny and Churchill In accordance with section 28ZK (4) of the Act Council must ensure that the determination report is tabled at the first meeting of Council at which it is practicable to do so and which is open to the public Statutory Implications As outlined above Budget Implications Nil Recommendation 1 That Council receives and notes the Determination Report made 3 June 2019 in relation to the

complaint by Mr Yon Kikkert against Clr Keith Breheny and Clr Rob Churchill

2 That Council notes the Integrity Commission training into conflict of interest proposed for all Glamorgan Spring Bay Council elected members to be held on the 27th August 2019

Attachment Determination Report 3 June 2019

Attachment Item 71 Code of Conduct Panel Report Glamorgan Spring Bay Councillor Code of Conduct 3 June 2019

Responsible Officer ndash Acting General Manager Harry Galea Background In accordance with section 28ZK of the Local Government Act 1993 (the Act) the Code of Conduct Panel has made a determination in relation to a complaint lodged by Ms Winny Enniss against Councillors Breheny and Churchill In accordance with section 28ZK (4) of the Act Council must ensure that the determination report is tabled at the first meeting of Council at which it is practicable to do so and which is open to the public Statutory Implications As outlined above Budget Implications Nil Recommendation

1 That Council receives and notes the Determination Report made 3 June 2019 in relation to the complaint by Ms Winny Enniss against Clr Keith Breheny and Clr Rob Churchill

73 Rural Alive and Well Inc ndash Accredited Mental Health First Aid Course

Responsible Officer ndashManager Community Development Background An application has been received from Rural Alive and Well Inc seeking financial assistance of $100000 under the Community Small Grants Program towards the cost of a Mental Health First Aid course in Glamorgan Spring Bay Rural Alive and Well is proposing as part of the partnership to train twenty-five (25) individuals in the Glamorgan Spring Bay municipal area in Mental Health First Aid This 12-hour course over two days teaches adults (18 years and over) key skills to give initial help to someone developing a mental health problem or experiencing a crisis These individuals will gain the ability to identify understand and respond to signs of depressions anxiety trauma psychosis substance abuse problems suicidal thoughts as well as behaviours panic attacks and self-injury The course will give an understanding of their own views and feelings about mental health issues and disorders create confidence in providing support to others and advising individuals to seek professional help Suicide awareness is not enough to assist with suicide prevention To assist with prevention it takes education and a community to increase their resilience and capacity to assist in abolishing the stigma around mental health and to be aware of the signs of suicide Training will provide the participants with the tools and information to assist the broader community regarding mental health and suicide prevention Participants who undertake the course and pass an on-line assessment will attain accreditation for three (3) years and may be used as mental health first-aid officers in their place of employment It is anticipated that the course will take place in early August 2019 and will be held at the Trade Training Centre in Triabunna The total cost of the course is $239700 of which Rural Alive and Well will provide $90200 and they are pursuing contributions from other sources for the balance of $49500 The course is free to participants

Budget Implications A total of $25000 was allocated in the budget for the Community Small Grants Program

Recommendation That Council approves a grant of $1000 to Rural Alive amp Well to cover the cost of conducting an Accredited Mental Health First Aid Course in Glamorgan Spring Bay

74 Spring Bay Maritime amp Discovery Centre Inc ndash Spring Bay Community Shed

Responsible Officer ndashManager Community Development Background An application has been received from the Spring Bay Maritime amp Discovery Centre Inc ndash Spring Bay Community Shed seeking financial assistance of $1000 under the Community Small Grants Program towards the purchase of additional tools for use by members The community shed was set up to provide a place for residents to attend to use their skills learn new skills socialise and for positive mental health outcomes The shed has been operating for almost ten years with seventeen (17) of its members attending on a weekly basis The shed is open on Mondays and the public is able to visit to see the works on display The Shedrsquos work areas are being expanded due to the level of demand for participation and therefore additional tools are required The group at the shed have contributed to the community through voluntary work by making an outdoor kitchen and animal cut-outs (large marine ply) for the children to paint at the local school The Shed is also mending chairs for the Triabunna Recreation Ground free of charge Fees for members are kept very low with most paying $10 - $15 per annum Morning tea is provided on Mondays free of charge Statutory Implications Not applicable Budget Implications A total of $25000 has been allocated in the budget for the Community Small Grants Program Recommendation That Council approves a grant of $1000 to the Spring Bay Maritime amp Discovery Centre ndash Spring Bay Community Shed to purchase additional tools for use by members

8 Miscellaneous Correspondence

81 Letter from Spring Bay Clay Target Club RE Community Small Grant

9 Motion Tracking Document Last updated 17072019

Meeting Date Item No

Decision Number

Title Action Officer

Progress Completed

25th November 2014

82 15014 Solis GM The General Manager to affirm commitment to the project with all interested parties and progress negotiations with potential developers as relevant

In Progress

23rd February 2016

93 3016 Sale of Council Properties GM Process to commence according to Section 177178 with amendment to advertising as per motion Council Workshop held on 17th January 2017 prior to report for January 2017 OMC

Complete

27th September 2016

85 13016 Communities and Coastal Hazards Local Area Report ndash Triabunna and Orford

MNRM Regional Coastal Hazard Strategy project will provide guidance on how to progress in this space as per presentation at Council Workshop held Tuesday 9th July 2019

Complete

27th September 2016

86 13116 Review of the draft Prosser River Catchment Management Plan

MNRM Quotation being sought RE consultant to finalise draft Plan ready for public consultation

Complete

24th January 2017

81 1317 Tea Tree Rivulet Dam Approval and Construction (including approval of borrowingbudget amendments)

GM Council approval for GM to progress the project In Progress

Action Officer codes MW = Manager Works MDC = Manager Development amp Compliance MCD = Manager Community Development MBMI = Manager Buildings and Marine Infrastructure MNRM = Manager NRM

Decision Number

Progress Completed

27th February 2018

71 2018 Approval of borrowing budget amendments pipeline approvals and construction

GM GM authorised to proceed with Stage 1 Prosser Plains Raw Water Scheme (PPRWS) and Council to enter into an agreement with Tassal for delivery of raw water to Okehampton Bay on full cost recovery basis

In Progress

24th April 2018

73 5018 Kerbside Vendors Policy MDC Council to workshop new policy based on community consultation in August 2019

In Progress

24th April 2018

74 5118 By-Law ReviewRenewal MDC Council has commenced review of the draft By-Law (Workshop June 11 2019) and will bring back to a workshop after further review by the Mayor

In Progress

25th September 2018

92 10518 City of Hobart Compulsory Voting LG Elections

GM Compulsory voting at LG level to be discussed at Council Workshop 23 July 2019 in order to respond to HCC letter 13918

In Progress

23rd October 2018

61 11418 NRM Committee Minutes MNRM Motion for a review of public toilet facilities where there is an absence on sites such as Saltworks Reserve Next steps TBC

In Progress

27th November 2018

79 14018 Dolphin Sands Ratepayersrsquo Association Grant Submission

MCD Deferred to a workshop In Progress

11th December 2018

73 15218 STCA Committee Representatives ndash Waste Strategy South and Regional Climate Change Initiative

GM Need to advise Hobart City Council of reps Item deferred to a Council Workshop

In Progress

26th February 2019

76 3919 Staff Resourcing Land Use Planning Benchmark Report

MDC Issue to be workshopped by Council In Progress

26th February 2019

81 4119 Notice of Motion Increase Time for Agenda to Councillors from 4 days to 7 days (Clr Churchill)

GM Item deferred to a workshop in light of report on staff resourcing in Planning

In Progress

26th March 2019 73 6619 Renaming of Esplanades MDC Council to consult with affected residents In Progress

26th March 2019 75 6819 Fast Charging for Electric Vehicles in GSB

MNRM In principle agreement to fast charging station in Swansea and calls for EOI for a partner to install a fast charger at a Council site

In Progress

Decision Number

Progress Completed

30th April 2019 61 8219 Policy for Users of Hall Facilities GM Council to formulate and implement a Policy of Acceptable Practices and Requirements for users of Council Hall facilities

In Progress

30th April 2019 62 8519 EPIRB and Expired Flare Collection Points

MWMBMI Contact has been made with MAST EPA and Workplace Safety Waiting on responses from each As out of date flares are classed as explosive it is not recommended that Council get involved in their storage at a public place and the transportation of such items

In Progress

28th May 2019 72 10519 Prosser River Mouth Master Plan Advisory Group

Acting GM Group to be established as a Section 24 Committee

Complete

25th June 2019 71 11319 Budget Estimates 2019-20 Financial Year

Acting GM Budget endorsed by Council Complete

25th June 2019 72 11419 Adoption of 201920 Rates Resolution and Fees amp Charges

Acting GM Adopted by Council with some minor amendments Changes made and uploaded onto GSBC website

Complete

25th June 2019 73 11619 Review of Councilrsquos Advertising Policy Acting GM Amendments endorsed by Council Amended version with Manager Compliance and Development for proofing

Complete

25th June 2019 74 11819 Dolphin Sands Ratepayers Association ndash Small Grant Submission

MCD Grant not approved Motion moved that DSRA are invited to meet with Council to discuss concept of walkingcycling bridge over the Meredith River Mouth

In Progress

25th June 2019 75 11919 Freycinet Volunteer Marine Rescue (VMR) Association

MCD Grant approved and disbursed Complete

25th June 2019 76 12019 Spring Bay Suicide Prevention Network MCD Grant approved and disbursed Complete

25th June 2019 77 12119 Spring Bay Studio and Gallery MCD Grant approved and disbursed Complete

Recommendation

That Council receives and notes the information contained within the Motion Tracking Document

10 Questions Without Notice

11 Confidential Items (Closed Session) The Mayor to declare the meeting closed to the public in order to endorse

Item 1 Minutes from the ldquoClosed Sessionrdquo of the Ordinary Meeting of Council held on June 25 2019

Under regulation 34 of the Local Government (Meeting Procedures) Regulations 2015 Statutory Rules 2015 No38 regulation 34 (6) at the next closed meeting the minutes of a closed meeting after any necessary correction are to be confirmed as the true record by the council or council committee and signed by the chairperson of the closed meeting

Recommendation That Council moves into a closed session (Time)

The live streaming and recording of meeting will now be switched off Mayor to check that the streaming has been terminated

12 Close The Mayor to declare the meeting closed at (Time)

CONFIRMED as a true and correct record Date Mayor Debbie Wisby

AudioVideo Recording of Ordinary Meetings of Council

1 Opening



13 In Attendance







4 Public Question Time






55 Manager Buildings amp Marine Infrastructure Mr Adrian OrsquoLeary

56 Manager Natural Resource Management Ms Melanie Kelly

6 Section 24 Committees











9 Motion Tracking Document


11 Confidential Items (Closed Session)

12 Close