Notice of Committee Meeting - City of West Torrens...165 Sir Donald Bradman Drive, Hilton on TUESDAY, 27 MAY 2014 at 6.00 PM Terry Buss Chief Executive Officer City of West Torrens

Notice of Committee Meeting

NOTICE IS HEREBY GIVEN in accordance with Sections 87 and 88 of the Local Government Act 1999, that a meeting of the

CIVIC COMMITTEE

Members: Councillor G Vlahos (Presiding Member), Mayor Trainer, Councillors: R Haese, H Scotcher, M Coxon, A Mangos, S Sarris, K McKay.

of the

CITY OF WEST TORRENS

will be held in the Mayor's Reception Room, Civic Centre 165 Sir Donald Bradman Drive, Hilton

on

TUESDAY, 27 MAY 2014 at 6.00 PM

Terry Buss Chief Executive Officer City of West Torrens Disclaimer Please note that the contents of this Committee Agenda have yet to be considered by Council and Committee recommendations may be altered or changed by the Council in the process of making the formal Council decision.

CIVIC COMMITTEE 27 May 2014

I N D E X

1. MEETING OPENED ............................................................................................. 1

1.1 Evacuation Procedure ............................................................................. 1

2. PRESENT ............................................................................................................ 1

3. APOLOGIES ........................................................................................................ 1

4. DISCLOSURE STATEMENTS ............................................................................. 1

5. CONFIRMATION OF MINUTES .......................................................................... 1

6. COMMUNICATIONS BY THE CHAIRPERSON................................................... 1

7. REPORTS OF THE DEPUTY CHIEF EXECUTIVE OFFICER ............................. 2

7.1 Disbursement of Grants 2013 - 2014 ...................................................... 2 7.2 Community Group Equipment Grants .................................................... 7 7.3 Ramp Events - Request for Sponsorship ............................................. 11 7.4 Letter of Thanks - Junior Development Grant ...................................... 21

8. OUTSTANDING REPORTS/ACTIONS .............................................................. 23

8.1 Web Page for Australia Day Award Recipients .................................... 23

9. OTHER BUSINESS ........................................................................................... 23

9.1 Talking Points Ballot.............................................................................. 23

10. NEXT MEETING ................................................................................................ 23

11. MEETING CLOSE ............................................................................................. 23

CIVIC COMMITTEE Page 1 27 May 2014 1. MEETING OPENED

1.1 Evacuation Procedure 2. PRESENT

3. APOLOGIES

4. DISCLOSURE STATEMENTS

The following information should be considered by Committee Members prior to a meeting: 1. Consider Section 73 of the Local Government Act and determine whether they have a conflict

of interest in any matter to be considered in this Agenda; and

2. Disclose these interests in accordance with the requirements of Sections 74 and 75 of the Local Government Act 1999.

The following disclosures of interest have been made in relation to:

Item Elected Member 5. CONFIRMATION OF MINUTES

RECOMMENDATION That the Minutes of the meeting of the Civic Committee held on 25 March 2014 be confirmed as a true and correct record. 6. COMMUNICATIONS BY THE CHAIRPERSON

CIVIC COMMITTEE Page 2 27 May 2014 7. REPORTS OF THE DEPUTY CHIEF EXECUTIVE OFFICER

7.1 Disbursement of Grants 2013 - 2014 Brief This report presents a summary of grants, sponsorships and donations approved to date during the 2013/2014 financial year. RECOMMENDATION That the Civic General Committee recommends to Council that this report be received. Introduction This report presents a summary to date of the grants, sponsorships and donations approved during the 2013 - 2014 financial year. Junior Development Grants since the last update (March 2014) follow: Junior Development Grants

CIVIC COMMITTEE Page 3 27 May 2014 Programs

Sponsorship - Budget $30,000

$550 Christmas Party for Special Children

$1,000 Passport to Safety

$1,980 The Coop Church of West Adelaide

$3,000 RSL of Aust (SA)

$4,000 Camden Athletic

$12,000 Partnership Mighty Good Productions

$450 Koori Kids Naidoc Week School Initiatives

$3,000 Japan Australia Friendship Assoc.

$25,980 Expenditure to date

$1,000*

New Requests RAMP Events: Nourish and Move Sustainable Living in the Suburbs Workshop ( note additional request for waiver of fee for Thebarton Community Centre) * Not recommended - and not included in the disbursements

$25,980 Total

$4,020 Remaining budget

Community Grants - Budget $44,000

$460 Probus Club of Brooklyn Park

$1,500 Maltese Chaplaincy Festivities Group

$600 Plympton Halifax Calisthenics

$2,000 CareWorks Church

$1,235 Reedbeds Community Centre

$2,000 Adelaide Cobras

$2,000 Brooklyn Park Church

$2,000 Messinian Association

$1,900 Hare Street Uniting Church

$500 Plympton South Playgroup

CIVIC COMMITTEE Page 4 27 May 2014

$909 Marquee - Mellor Park Carols

$2,000 Castellorizian Brotherhood

$190 Combined Probus Clubs of West Adelaide

$2,000 Greek Senior Citizens

$500 SA Centrals Soccer Club

$1,530 Reedbeds Community Centre

$2,000 Australian Refugee Association

$500 Combined Probus Club of Lockleys

$1,200 Camden Community Centre

$1,500 Iraqi Families United of SA

$2,000 Panrhodian Society Colussuss SA Inc

$2,000 Lockleys Football Club


$9,094 Reallocation to new line of "one off" Community Equipment Grants


Donations - Budget $3,000

$500 The Rotary Club of Adelaide West

$500 Genesis Pregnancy Centre

$500 The Rotary Club

$250 Underdale High School

$500 National Serviceman’s Assoc Commemoration Day


$750 Remaining budget


Junior Development Grants - Budget $20,000

$17,600 To February 2014

$ 2,900 March to May 2014


-$500 Remaining budget( overspend)

Ex Gratia - Budget $3,000

$500 Underprivileged Kids Zoo Day

$500 Mrs Val Bettens

$600 Christmas Party for Special Children 2014



2012/13 Carry over $15,596

$15,596 Reallocation to new line of "one off" Community Equipment Grant

$0 Remaining budget

Community Equipment Grant - Budget $25,000

$1,000 Henley & Grange Swimming Club

$1,000 Church of the Good Shepherd

$1,000 Messinian Association Hawkes Football Club

$ 800 Adelaide Titans Football Club

$1,000 Glendi Greek Festival

$1,000 Angels Baseball Club

$5,800 Expenditure to Date

$19,200 Remaining Budget

CIVIC COMMITTEE Page 6 27 May 2014 Subject to further disbursements at this meeting of the Committee, a sum in the order of $29,202 (grants and carry over) remains unallocated; including the $500 overspend in Junior Grants. The Junior Development Grants Program is expected to receive further requests estimated to be $1,000 before the end of the financial year The following options are open to the Committee in terms of allocating unspent funds: • Transferring additional funds to the Junior Development Program to cover anticipated

shortfall in budget (estimated $1,000) • Charitable Donations (5x $2,000) as in past years ($10,000) • Carryover any unallocated funds at 30 June to the 2014/15 budget Conclusion The Committee to discuss options for further disbursements.

CIVIC COMMITTEE Page 7 27 May 2014 7.2 Community Group Equipment Grants Brief This report summarises the applications received for the Community Group Equipment Grants and makes recommendations based on the Administration's assessment of those applications against the Council's Equipment Grant Program Guidelines. RECOMMENDATION The Civic Committee recommends to Council that the distribution of the 2013 - 2014 Community Group Equipment Grants, as detailed in the report and attachments, be endorsed. Introduction Council has provided community groups and organisations with an opportunity to apply for funds to purchase minor equipment through the Community Group Equipment Grant. The aim of the grant program is to assist any group, or organisation, to purchase minor equipment. Discussion Eight applications for equipment grants were received, 6 have been recommended as meeting the eligibility criteria for a total allocation of $5,800 from the nominal $25,000 budgeted (Attachment 1). To be a successful grant recipient, applicants and their projects must demonstrate that they meet the eligibility selection criteria as outlined in the Grant Program guidelines (Attachment 2). Community Services will auspice grants for approved applications that do not have ABNs. Conclusion Should Council accept the recommended expenditure of $5,800 from the 2013 - 2014 Community Group Equipment Grant fund, this will leave $19,200 for other purposes or for carry over.


ATTACHMENT 1

COMMUNITY GROUP EQUIPMENT GRANT APPLICATIONS

Applicants Purpose Ward Amount Requested

Amount Suggested

Henley & Grange Swimming Club (at Thebarton Pool)

Data projector & large screen for training purposes

Thebarton $1,000 $1,000

Church of the Good Shepherd

Replace PA equipment due to change in Wi Fi frequency

Plympton $1,000 $1,000

Messinian Association Hawkes Football Club

Sporting equipment & first aid kit

Thebarton $1,000 $1,000

West Torrens Historical Society

Copying & printing for 2015 exhibition in Hamra Centre

Plympton $1,000 Nil. Does not meet criteria 3.1 "seek to purchase other than minor equipment"

Adelaide Titans Football Club

Sporting equipment

Hilton $800 $800

Glendi Greek Festival

IT equipment & office furniture

Keswick $1,000 $1000

Angels Baseball Club

Sporting equipment

Plympton $1,000 $1000

Kidman Park & Mile End Anglican Church

Minor building works Toilet block renovations

Keswick $1,000 Nil. Does not meet criteria 3.1 "seek to purchase other than minor equipment"


ATTACHMENT 2


CIVIC COMMITTEE Page 11 27 May 2014 7.3 Ramp Events - Request for Sponsorship Brief Correspondence has been received from Ms Maureen Watts, Director RAMP Events, requesting that Council support the holding of a Nourish and Move Sustainable Living in the Suburbs workshop on Sunday 21 September 2014. RECOMMENDATION It is recommended to Council that the request for Sponsorship be declined. Introduction Ms Maureen Watts has written requesting that Council support RAMP Events to hold a Nourish and Move Sustainable Living in the Suburbs workshop on Sunday 21 September 2014. Ramp Events has requested $1,000 to assist with the staging of the event and has further requested a waiver of the fee for venue hire of the Thebarton Community Centre. Discussion RAMP Events is a commercial enterprise which is conducting a series of Nourish and Move Sustainable Living in the Suburbs workshops around Adelaide in 2014. These workshops in addition to providing information sessions to attendees also provide a venue for vendors of "healthy lifestyle" products and equipment. An examination of the event's proposed budget would indicate that Council's contribution would be used to cover the bulk of the costs listed for the event. This leaves RAMP Events with the full revenue derived from the proposed workshop (including ticket sales to participants and vendor fees). RAMP Events' application appears to underestimate the cost of the proposed fee waiver for Thebarton Community Centre. Council has previously determined that commercial fees for venue hire of Thebarton Community Centre will apply for all weekend bookings. Commercial bookings, should they require the total Centre for a full day on weekends, would amount to a fee of $2,000. For a combined Hall A and B hire, fees may be between $1200-$1500 depending on whether kitchen facilities are required (based on a 12 hour hiring time consisting of set up time - event - bump out time). Conclusion It is recommended that the sponsorship request be declined.


ATTACHMENT 1









CIVIC COMMITTEE Page 21 27 May 2014 7.4 Letter of Thanks - Junior Development Grant Brief This report advises the Civic Committee of 'thank you' letters received from recent recipients of Council sponsorships, grants and donations. RECOMMENDATION That the Civic General Committee recommends to Council that this report be received. Introduction A letter of thanks has been received from a recipient of a Council Junior Development Grant. Discussion Attachment 1 comprises the acknowledgement received from Jessica Dodd for her Junior Development Grant.


ATTACHMENT 1 From: Jessica Dodd Sent: Thursday, 8 May 2014 5:22 PM To: Thomas Campbell Subject: Thank you Dear Mr Campbell Thank you very much for awarding me a Junior Development Grant. Your financial support was able to get me to Malta to tour in the under 17’s Combined Australian Netball Association Touring Team. It was such an unforgettable and amazing experience. Without your kind and generous support I would not have been able to learn the new things I did over there and have the privilege to represent Australia in the sport I am so passionate about. It was a fantastic opportunity to develop my skills as well as to compete against and make friends with other netball players who share my passion for the game. It was a great experience, and one I will never forget. Participating in training clinics and playing against teams from across the world has really helped me develop some of my skills and learn new ways and styles of play which I have been able to take back to my club (PHOS Camden), and use to improve my game. Attached are two photos of me playing in Malta. Kind Regards, Jessica Dodd

CIVIC COMMITTEE Page 23 27 May 2014 8. OUTSTANDING REPORTS/ACTIONS

8.1 Web Page for Australia Day Award Recipients 9. OTHER BUSINESS

9.1 Talking Points Ballot 10. NEXT MEETING

22 July 2014, 6.00pm in the Mayor's Reception Room. 11. MEETING CLOSE

Late Agenda Item

Civic Committee

27 May 2014

Item 7.5 - John Nikias - Individual Request for Sponsorship

7.5 JOHN NIKIAS - INDIVIDUAL REQUEST FOR SPONSORSHIP Brief Correspondence has been received from Mr John Nikias requesting financial support from Council to participate in the Lord's Taverners Indoor Cricket Team trip to Werribee (Victoria) to compete in the Lord's Taverners Shield. RECOMMENDATION It is recommended to Council that the request to sponsor Mr John Nikias be declined. Introduction Mr John Nikias has written (Attachment 1) requesting that Council support him financially to represent South Australia in the Lord's Taverners Shield (in Werribee Victoria), a national indoor cricket competition for cricketers who have an intellectual disability. Discussion This request does not meet the Guidelines of the Grant Programs in that Mr Nikias at 25 years of age is too old for the Junior Development Grant (Attachment 2) and "Sponsorship that supports a specific team or individual will not be considered, is a key guideline of the Sponsorship Program. However if Council feels that this request merits some measure of support, an ex gratia payment direct to the Lord's Taverners Australia (SA Branch), could be made with the proviso that the contribution be used to support any team members from West Torrens. Conclusion That the sponsorship request be declined

ATTACHMENT 1

ATTACHMENT 2

Documents

Notice of Committee Meeting - City of West Torrens...165 Sir Donald Bradman Drive, Hilton on TUESDAY, 27 MAY 2014 at 6.00 PM Terry Buss Chief Executive Officer City of West Torrens