NOTICE OF COMMISSION MEETING · NOTICE OF COMMISSION MEETING PLEASE TAKE NOTICE that there will be a regular meeting of the Commission of the Madison Metropolitan Sewerage District

NOTICE OF COMMISSION MEETING PLEASE TAKE NOTICE that there will be a regular meeting of the Commission of the Madison Metropolitan Sewerage District at 8 a.m. on Thursday, August 13, 2020.

This meeting will take place virtually via GoToMeeting. Please join the meeting from your computer, tablet or smartphone by visiting https://global.gotomeeting.com/join/376638981. You can also participate by phone by dialing 872-240-3412 and use access code: 376-638-981. If you are a guest attending the meeting, please fill out the following form: https://forms.gle/xbeDWVhmdBLqKack7

If you wish to participate and do not have telephone or internet access, please contact Janelle Werner at [email protected] or 608-222-1201 to see whether an accommodation can be made.

The Commission will consider and may take action on the matters set forth on the attached agenda. If any matter on the agenda is to be considered in closed session of the Commission, please be advised that following the closed session, the Commission will reconvene into open session for purposes of taking any action based on the closed session and concluding its agenda.

Date: August 11, 2020 D. Michael Mucha, P.E.

Chief Engineer and Director

Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the chief engineer and director at 608-222-1201, 1610 Moorland Road, Madison, Wis., at least 24 hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request.

1. OpeningA. Call to OrderB. Welcome GuestsC. Virtual Meeting Guidance – Janelle WernerD. Announcements

2. Appearances by the Public

3. Consent CalendarA. Approval Meeting Minutes from 7-30-2020B. Cash Statement – OperatingC. Cash Statement – Capital ProjectsD. Review and Approval of Sewer Extension Plans – Curt Sauser

Commission Agenda ReportAttachment 1: Sewer Extension Vicinity MapAttachment 2: Sewer Extension Financial SummaryAttachment 3: Verona Eastside Interceptor Replacement and MMSD Pump Station 17 Force

Main Relief, City of Verona & MMSD – Resolution (2020-08-13-R1) & Map Attachment 4: Sugar Creek Commons Public Improvements, City of Verona – Resolution

(2020-08-13-R2) & Map 1

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4. Expedited Boundary Annexation: North Side Annexation (Village of Cottage Grove) – Curt SauserCommission Agenda ReportAttachment 1: Cottage Grove North Side Resolution (2020-08-13-R3), Map and Legal DescriptionAttachment 2: Cottage Grove North Side Order of Annexation and all exhibits(https://www.madsewer.org/About-Us/Commission)

5. Review and Approval of 2019 Compliance Maintenance Annual Report – Drew SeusseCommission Agenda ReportAttachment 1: 2019 Compliance Maintenance Annual Report (CMAR)Attachment 2: Resolution (2020-08-13-R4)

6. Review Bids, Increase Total Project Cost and Award Contract: Operations Building 1st Floor Remodel –Lisa ColemanCommission Agenda ReportAttachment 1: Bid TabulationAttachment 2: Resolution (2020-08-13-R5)

7. Project Update: Nine Springs Valley Interceptor (NSVI) Improvements-McKee Road to Dunn’s Marsh— Rachel FeilCommission Agenda Report

8. Approve an Agreement for Legal Services with Stafford Rosenbaum, LLP — Michael MuchaCommission Agenda ReportAttachment 1: Legal Services SummaryAttachment 2: Resolution (2020-08-13-R6)Attachment 3: Service Agreement

9. Chief Engineer and Director’s ReportItems to be covered include but are not limited to:A. CED Update – Michael MuchaB. WPDES Permit Update – Martye Griffin

WPDES Memo to CommissionersC. Regulatory/Legal Review – Paul Kent

Regulatory Review ReportD. Future Meeting Schedule

Future Meeting Schedule as of 08-11-2020

10. Convene in Closed Session in Accordance with 19.85(1)c of the Wisconsin Statutes to Consider Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee Over Which the Governmental Body has Jurisdiction or Exercise Responsibility - CommissionCommission Agenda ReportAttachment 1: 2019 Performance Report Card

11. Reconvene in Open Session

12. Discussion or Actions, if any, Related to Items Discussed in Closed Session

13. Future Agenda Topics

14. Other Business allowed by Law

15. Adjournment 2

https://www.madsewer.org/About-Us/Commission


Meeting of the Commissioners of the Madison Metropolitan Sewerage District

Thursday, July 30, 2020 at 8:00 a.m. Virtual GoToMeeting Present: Commissioner Tom Hovel

Commissioner Beth Bookland Commissioner Ken Clark Commissioner Sara Eskrich Commissioner Grant Foster (excused absence) Commissioner Ezra Meyer Commissioner Brad Murphy Commissioner Mary Swanson Commissioner Tom Wilson

Commission Meeting1. Opening

A. Call to Order at 8:00 a.m.B. Welcome Guests: Michael DuPont, Stantec; Steven Weber, Stantec; Mark Moder,

City of MadisonC. Announcements

2. Appearances by the Public

3. Consent CalendarA. Approval Meeting Minutes from 7-16-2020B. Review and Approval of Sewer Extension Plans

New Construction Projects• Fahey Fields Phase 4 (Resolution 2020-07-30-R1)• Pumping Stations 13 & 14 Rehabilitation (Resolution 2020-07-30-R2)Discussion: The 7-16-2020 minutes and two sewer extension were reviewed andplaced on file.Action: Commissioner Wilson moved, seconded by Commissioner Meyer to approveitems A-B of the consent calendar. Motion carried.

4. Review and Adoption of Resolution Authorizing the Issuance and Sale of Up to$23,540,644 General Obligation Sewerage System Promissory Notes, Series 2020B, andProviding for Other Detail and Covenants With Respect Thereto for the Clean WaterFund loan for the Liquid Processing Improvements Phase I, Headworks Flow MeteringImprovements, and Pump Station Number 7 Improvements projectsPresenter: Dana Burmaster, Budget Manager/ComptrollerDescription: Requested action for the Commission to review and adopt a resolutionauthorizing the issuance and sale of a general obligation sewerage system promissorynotes.

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Discussion: Ms. Burmaster presented information on the routine request to the Commission. Action: Commissioner Eskrich moved, seconded by Commissioner Meyer to review and adopt the resolution which authorizes the issuance and sale of up to $23,540,644 in general obligation sewerage system promissory notes, Series 2020B, and providing for other detail and covenants with respect thereto for the Clean Water Fund loan for the Liquid Processing Improvements Phase I, Headworks Flow Metering Improvements, and Pump Station Number 7 Improvements projects. A roll call vote was taken. Commissioner Tom Hovel-aye. Commissioner Beth Bookland-aye. Commissioner Ken Clark-aye. Commissioner Sara Eskrich-aye. Commissioner Ezra Meyer-aye. Commissioner Brad Murphy-aye Commissioner Mary Swanson-aye. Commissioner Tom Wilson-aye. Motion carried.

5. Recording of Commission Meetings-Information-Gathering Session Presenter: Amanda Wegner, Communications and Public Affairs Manager Description: Presentation and information-gathering session. Discussion: Ms. Wegner presented background information and engaged the Commission in an information-gathering survey. Action: No action at this time.

6. Yahara WINS 2019 Annual Report Presenter: Martye Griffin, Director of Ecosystem Services Description: informational presentation. Discussion: Mr. Griffin gave an informational presentation on the status of the Yahara WINS adaptive management partnership being led by the District. Action: No action.

7. Chief Engineer and Director’s Report

A. CED Update: Assistant Chief Engineer and Director of Finance Jeff Brochtrup gave an update to the Commission on the following item: • The District recently hosted a successful virtual customer and community

meeting. B. Regulatory/Legal Review Report: Legal Counsel Paul Kent provided a brief update to

the Commission. C. Operations Report: Director of Wastewater Operations and Reliability Eric Dundee

gave an update on the June plant performance, June flow data and departmental

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happenings. D. Future Meeting Schedule

8. Future Agenda Topics

9. Other Business Allowed by Law

10. Adjournment

Action: Commissioner Wilson moved, seconded by Commissioner Clark to adjourn the meeting at 9:20 a.m. Motion carried.

Regular Meeting of the Commissioners July 30, 2020

________________________________ Mary Swanson, Secretary

Future Meetings: August 13, 2020 August 27, 2020 September 10, 2020

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6

7

Available Cash Balance Through Check No. 125689 134,507.30Plus/Less Adjustments -

$134,507.30

Add Receipts3,500,000.00

Local Government Investment Pool 3,000,000.00 WF Savings 500,000.00 Construction Checking -

7,199,321.25 4,250.00

30,575.64 10,734,146.89

Less Disbursements8,000,000.00

Local Government Investment Pool 5,500,000.00 WF Savings 2,500,000.00 Construction - Adaptive Management -

941,323.87 460,917.95 460,332.12 (9,862,573.94)

Available Cash Balance Through Check No. 125890 $1,006,080.25

Current Investments

7/14/20 Balance - Gov't Investment Pool 14,032,425.21 Transfer from Operating Fund 5,500,000.00 Transfer to Sinking Fund - Debt Services xfr.Transfer to Operating Fund (3,000,000.00) Interest - July 0.140% 1,549.10

8/10/20 Balance - Gov't Investment Pool 16,533,974.31

Begining balance 873,580.89 WFS 7/14/20 Balance - WFS 567,857.74

Transfer to Operating Checking (500,000.00) Transfer from Operating Checking 2,500,000.00 Deposit - Fleet Management fundInterest - July .0283%

8/10/20 Balance - WFS 2,567,857.74

FLEET M. 7/14/20 Balance - Fleet Management Fund 305,723.15

Activity- - 8/10/20 Balance - Fleet Management Fund 305,723.15

Ending balance 2,873,580.89

Total All Investments 19,407,555.20$

Chief Engineer & Director

Madison Metropolitan Sewerage District directs the Treasurer of said District to sign or cause to be signedby facsimile checks in accordance with the following list being paid by Operating Fund Checks Nos.

125690 through 125890 .

byPresident

Acknowledged: byCity Treasurer Secretary

LGIP

WELLS FARGO SAVINGS

Cash Statement Operating FundFor 08/13/20 Commission Meeting

Balance as of 08/10/20

Madison Metropolitan Sewerage District

Transfers & Interest

Other DisbursementsPayroll

Septage, Sewer Service & Station ChargesRent ReceiptsMisc. Receipts

Accounts Payable Vouchers

Transfers & Interest

8

Cash Receipts, Adjustments & Wire Transfers for Operating FundAugust Statement

Description Amount

Total - Adjustments -$

Description AmountTransfers & Interest

Local Government Investment Pool (LGIP) 3,000,000.00 Transfer from ConstructionWells Fargo Savings 500,000.00

Total - Transfers & Interest 3,500,000.00

Sewer Service & Station ChargesSeptage Disposal 101,937.87 Pumping StationsSewer Services 7,097,383.38 Pretreatment

Total - Sewer Service & Station Charges 7,199,321.25

Rent ReceiptsJeff Klawes 400.00 Thomas Mitchell 2,950.00 Roy Johnson 450.00 Debra Iglesias 450.00

Total - Rent Receipts 4,250.00

Misc. ReceiptsHealth Insurance Payments 24,241.07 Plan Review Fees 3,100.00 Struvite HarvestingOtherScrap MetalDirect ConnectionPermit & Annexation 1,150.00 Lab Fees 2,084.57

Total - Misc. Receipts 30,575.64

Total - Receipts 10,734,146.89$

Transfers & InterestTransfer to LGIP General 5,500,000.00 Transfer to WF Savings 2,500,000.00


Accounts Payable Vouchers & WF CC 943,209.70

Voided transactions (1,885.83)

Total -AP Vouchers 941,323.87

Other DisbursementsFederal & State Taxes Wire Transfers 232,690.54 ICMA Wire Transfers 34,781.00 Flex Plan 6,146.21 WRS Wire Transfer 97,522.73 ADP Fees 737.28 Bank Service Charges 758.53 RHSP - retirement contributions 88,281.66

Total - Other Disbursements 460,917.95

Payroll Checks06/29/20 to 07/12/20 229,607.28 07/13/20 to 07/26/20 230,724.84

Total-All Payrolls 460,332.12

Total - Disbursements 9,862,573.94$

RECEIPTS:

DISBURSEMENTS:

ADJUSTMENTS:

Refer to disbursement report for itemized detail

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125690 Andrew Newton 07.02.20 Payroll Check 1,021.42125691 LEE, LUCAS 07.02.20 Payroll Check 1,885.83125692 Madison, Allison 07.02.20 Payroll Check 1,219.91125693 5NINES DATA, LLC access point 267.64125694 AIRGAS USA LLC cylinder 746.68125695 ALLIANCE TRAILER SERVICE INC valve 375.76125696 AMAZON BUSINESS blackwire 298.23125697 AMERICAN BACKFLOW PRODUCTS CO Watts 320.65125698 ARAMARK uniforms 524.29125699 Alexander Chemical Corporation sod hydroxide 5,271.36125700 BRAUMARK FACILITIES SERVICES, LLC optimus annual maint 1,200.00125701 BUMPER TO BUMPER MADISON oil filter 180.55125702 CBT NUGGETS IT Training 1,198.00125703 CDW GOVERNMENT INC Parts 4,050.26125704 CITY TREASURER june charge 475.04125705 CPI INTERNATIONAL Zinc 48.00125706 DORNER CO valve 6,927.05125707 Environmental Consulting and Testing Inc chronic wet concentr 1,350.00125708 FASTENAL COMPANY supplies 42.58125709 FIRST SUPPLY CO Volt explosion proof 665.79125710 FISHER SCIENTIFIC LLC supplies 665.92125711 FLUKE ELECTRONICS Caibration 652.00125712 GRAINGER flute 1,783.76125713 GROOMS, ALAN USB headset 32.69125714 JAY'S BIG ROLLS INC. towel rolls 643.00125715 KRUCHTEN, LYNN staples 14.99125716 LAKESIDE INTERNATIONAL TRUCKS CP72NHWD 586.52125717 LINCOLN CONTRACTORS SUPPLY INC Fiberglass leveling 551.97125718 MIDDLETON POWER CENTER Ball Bearing 45.57125719 MOTION INDUSTRIES INC oil seal 639.61125720 NASSCO INC. acid clinging 440.93125721 OCCUPATIONAL HEALTH CENTERS OF THE SOUTHWEST, P.A.drug screen 223.50125722 OVIVO USA LLC Lipactor 6,573.75125723 PROFESSIONAL PEST CONTROL pest control 167.00125724 RUNDLE SPENCE MFG CO valve 90.12125725 STANDARD ELECTRIC SUPPLY CO supplies 513.42125726 SULZER TURBO SERVICES NEW ORLEANS thermocouple 307.14125727 SWEDA & SONS LIGHTNING PROTECTION Materials 166.21125728 TODD GEBERT DSPS licence renwl 69.36125729 UNITED PARCEL SERVICE freight 14.83125730 VERIZON WIRELESS SERVICES LLC monthly charge 49.52125731 WERNER ELECTRIC SUPPLY CO Input module 3,670.26125732 WIEDENBECK INC alum 1,670.17125733 AT&T MOBILITY monthly charges 4,873.90125734 BORELLI, BRUCE Licence renewal 69.36125735 CITY OF MADISON TREASURER well cleaning 4,488.60125736 MARK HARRING STANDING TRUSTEE Garnishment 394.00125737 MENARDS select board 10.47125738 MENARDS Supplies 16.86125739 MONONA WATER UTILITY 3rd Qtr billing 528.52125740 SP of Madison Inc (dba Servpro of Madison) covid19 cleaning 5,800.72125741 TASC admin testing 283.05125742 VERONA SEWER & WATER UTILITY 3rd qtr bill 41.18125743 WI SUPPORT COLLECTIONS TRUST Annul Receipt Disbur 65.00

DISBURSEMENTSBank 5

Date: 07/14/20 to 08/10/20

10

DISBURSEMENTSBank 5

Date: 07/14/20 to 08/10/20

125744 WI SUPPORT COLLECTIONS TRUST Child Support 1,043.14125745 LEE, LUCAS fees 68.00125746 LEE, LUCAS 07.02.20 Payroll Check 1,885.83125747 AIRGAS USA LLC cylinder 315.92125748 ALLIED ELECTRONICS INC parts 14.16125749 AMAZON BUSINESS Tip probes 545.55125750 AMERICAN BACKFLOW PRODUCTS CO Watts 486.92125751 ARAMARK uniforms 524.29125752 BADGER WELDING SUPPLIES INC nitrogen refill 51.86125753 BATTERIES PLUS LLC battery 470.27125754 BENTLEY SYSTEMS INC Microstation subscri 239.62125755 BUMPER TO BUMPER MADISON Brake hose 13.12125756 CDW GOVERNMENT INC Parts 436.64125757 CHAMPIONSHIP AWARDS Brass tags 35.00125758 CONNEY SAFETY PRODUCTS CO knee pad 117.74125759 CORE BTS INC Training 675.00125760 CPI INTERNATIONAL Tubes 1,499.49125761 CRANE ENGINEERING SALES INC seal cartidge 11,488.90125762 Custom Metals Inc stainless steel 285.00125763 FCX PERFORMANCE Ashcroft L series 988.18125764 FIRST SUPPLY CO pipe 1,573.28125765 FLUID HANDLING INC gasket 623.36125766 GRAINGER Parts 1,694.95125767 GRAYBAR ELECTRIC CO INC circuit breaker 10,530.48125768 Harrington Industrial Plastics, LLC freight on PO 2000981 287.76125769 INDUSTRIAL SCIENTIFIC gas monitoring subscr 3,153.18125770 L W ALLEN filter 756.29125771 LANDMARK SERVICES COOPERATIVE forklift fill 26.50125772 LESMAN INSTRUMENT COMPANY Repairs 3,409.46125773 MG Scientific, Inc. ammonium chloride 673.42125774 NAVIANT INC services 8,250.00125775 OIL EQUIPMENT CO INC service 500.00125776 OVIVO USA LLC assembly seal 1,581.70125777 PBBS EQUIPMENT CORPORATION fireside cleaning 2,486.00125778 PROFESSIONAL PEST CONTROL pest control 54.00125779 Rheinhuette Pumps LLC bareshaft pump 50,860.00125780 TOWN OF DUNN SD #3 salt grant reimb 4,595.55125781 US CELLULAR monthly charges 222.80125782 WAYNE CONSULTANTS & MFG. INC., circuit board 2,212.23125783 WEIMER BEARING & TRANSMISSION INC pump bearing 670.22125784 WERNER ELECTRIC SUPPLY CO Ethernet switch 4,923.81125785 ALERE TOXICOLOGY SERVICES, INC. drug tests 128.66125786 ALLIANT UTILITIES/WP&L july bill 3,645.79125787 AT&T monthly charges 28.76125788 AT&T MOBILITY monthly 4,735.38125789 BADGER FLUID SYSTEM TECH. parts 503.52125790 BOBCAT OF MADISON Tool cat 53,574.94125791 CITY OF MIDDLETON 3rd qtr bill 104.58125792 COLUMBIA PIPE & SUPPLY CO temp regulator 1,350.74125793 FRONTLINE SYSTEMS INC tech support 90.00125794 GARY L MATHER Wood chucks removed 380.00125795 HUBER TECHNOLOGY switch 254.09125796 LUDECA INC lase generator 9,500.00125797 RENOVATION FLOOR CARE LLC carpet cleaning 2,560.00125798 SHOE BOX, THE shoes 189.10

11

DISBURSEMENTSBank 5

Date: 07/14/20 to 08/10/20

125799 SOILS & ENGINEERING SERVICES INC labor 1,731.50125800 SPIROFLOW Sleeve 181.81125801 Bob Jacobs 07.31.20 Payroll check 1,981.78125802 Kody Wright 07.31.20 Payroll check 1,998.12125803 REHR, ERIK 07.31.20 Payroll check 2,894.99125804 SUESSE, DREW 07.31.20 Payroll check 2,220.82125805 AFLAC Acct #KU813, July 2020 1,837.76125806 AFSCME COUNCIL 32 August Coverage 911.11125807 AIRWAY SALES INC. Filter 266.16125808 AMAZON BUSINESS locator 3,044.89125809 ARAMARK uniforms 550.96125810 Alexander Chemical Corporation sod hydroxide 5,204.31125811 Board of Regents of UW System 2nd qtr pymt 32,511.00125812 CHAMPIONSHIP AWARDS name plate 23.40125813 CITY TREASURER june billing 15,092.44125814 CliftonLarsonAllen LLP auditing 8,500.00125815 DAMARC boiler inspection 1,470.00125816 DENLINE UNIFORMS INC lab jacket 301.60125817 FCX PERFORMANCE transmitter 367.51125818 FIRST SUPPLY CO repair 428.40125819 FISH WINDOW CLEANING window cleaning 1,310.00125820 FUREY FILTER & PUMP INC gasket 25.44125821 GRAINGER hose washer 1,126.17125822 GROOMS, ALAN License renwl 69.36125823 HACH COMPANY nitrite 214.61125824 IDEAL CRANE RENTAL INC 60 ton crane 392.00125825 KELLEY WILLIAMSON CO MOB Pegasus 6,719.67125826 KEMIRA WATER SOLUTIONS INC ferric chloride 5,002.62125827 LIBERTY PROCESS EQUIPMENT INC. gasket 1,319.12125828 LIQUID PROCESS EQUIPMENT CO. sleeve 452.62125829 MOTION INDUSTRIES INC perforated mat 2,764.64125830 NORTHERN LAKE SERVICE INC Sludge 131.00125831 OIL EQUIPMENT CO INC service 293.50125832 OVIVO USA LLC Maci Pump 2,057.34125833 PBBS EQUIPMENT CORPORATION Gasket 13.00125834 PERKINS OIL CO INC turbine oil 498.55125835 PRO-WEST & ASSOC., INC. appli developer 381.67125836 QUARTZ Aug 2020 Cove 158,903.65125837 ROGAN'S SHOES INC. shoes reimburse 300.00125838 Reese Auto and Restoration(Philip Reese) compressor relay 133.74125839 SAUSER, CURTIS registrer of deeds 30.00125840 SECURIAN FINANCIAL GROUP INC. Jul 2020 Life Insurance 8,666.90125841 UNITED REFRIGERATION INC Gasket 587.72125842 VAN BERGEN & MARKSON INC dosing pump 4,298.32125843 WEIMER BEARING & TRANSMISSION INC Duraflex 160.87125844 WERNER ELECTRIC SUPPLY CO led wrap 877.14125845 WIEDENBECK INC 66.16125846 YAHARA SOFTWARE LLC website hosting 135.00125847 BOBCAT OF MADISON bolt kit 1,141.80125848 CITY OF MADISON TREASURER sludge 638.83125849 DELTA DENTAL OF WISCONSIN Aug 2020 Coverage 7,465.68125850 KRIETE GROUP parts 501.80125851 M-I LLC other 289.69125852 PITNEY BOWES red ink/seal 403.69125853 SHOE BOX, THE shoes 100.00

12

DISBURSEMENTSBank 5

Date: 07/14/20 to 08/10/20

125854 TDS TELECOM july invoice 38.90125855 WI SUPPORT COLLECTIONS TRUST Child Support 1,025.96125856 WesTech Lip seal 529.30125857 West Side Tractor Sales Paint 124.36125858 XYLEM WATER SOLUTIONS USA INC. alarm unit 441.00125859 YOKOGAWA CORPORATION OF AMERICA transmitter 1,602.74125860 WELLS FARGO Jenni's CC 6,983.42125861 ALLIANCE TRAILER SERVICE INC nipple 20.60125862 Badgerland Supply drywall 296.78125863 CATE MACHINE AND WELDING, INC. stainless steel 897.25125864 DORNER CO resilient seat 3,804.14125865 EMS INDUSTRIAL INC sensor 2,050.60125866 ESRI retainer package 6,300.00125867 FASTENAL COMPANY face mask 470.40125868 FIRST SUPPLY CO gasket 645.38125869 GRAINGER Step Drill 494.18125870 INTERSTATE BATTERY SYSTEMS battery 131.94125871 J&K SECURITY SOLUTIONS INC padlock 137.34125872 KEMIRA WATER SOLUTIONS INC soda ash 5,296.24125873 KLONDIKE EXPRESS LLC hauling 750.00125874 M G & E August Bill 348,578.92125875 MADISON COLLEGE Technic assistance 1,100.00125876 MCMASTER-CARR SUPPLY CO Replacement bowl 326.62125877 MOTION INDUSTRIES INC Assemblies 3,159.81125878 OCCUPATIONAL HEALTH CENTERS OF THE SOUTHWEST, P.A.drug screen 1,210.50125879 PROFESSIONAL PEST CONTROL pest control 54.00125880 RELIABLE MECHANICAL SEAL REPAIR seal 1,050.00125881 STUART TANK SALES CORP actuator vane 1,351.21125882 WERNER ELECTRIC SUPPLY CO conduit outlet 298.65125883 WORK TRUCK STUFF INC aluminium rack 521.05125884 ZIEGLER INC ring, sleeve 263.42125885 FEDEX FREIGHT freight 140.68125886 HERESITE PROTECTIVE COATINGS phenolic coating 182.25125887 HUBER TECHNOLOGY pressur cntrl valve 1,404.00125888 MENARDS supplies 398.32125889 SAFETY KLEEN CORP oil filter 600.76125890 USEMCO, INC. freight on 2000611 10.00

943,209.70

125691 LEE, LUCAS (1,885.83) (1,885.83)

941,323.87

Voided transactions

13

DATE VENDOR NAME DESCRIPTION AMOUNT6/26/2010 Metrofax metrofax $9.95

6/2/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $81.606/3/2020 Elementor HTTPSELEMENTO elementor $159.206/3/2020 Flywheel web hosting flywheel hosting $150.006/3/2020 Generatepress WP theme victoria generatepress website $49.956/4/2020 OSIBatteries Battery $196.266/4/2020 PayPal ER Diagram tool for WAM migration. $1,263.006/5/2020 Cranberry ceek café boxed lunches $638.256/5/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $81.606/7/2020 DNH Godaddy email renewal $71.886/8/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $81.606/9/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $142.806/10/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $102.006/11/2020 Champinship awards name tags $51.976/12/2020 EIG*Constantcontact constantcontact $20.006/16/2020 PayPal power cable $69.586/16/2020 S.L Robbins & Assoc Diversity Training $600.006/16/2020 WPY*Fortin Consulting Salt symposium registration $160.006/17/2020 Brother's main load washer $949.456/17/2020 Charge.prezi,com prezi presentation software $159.006/17/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $102.006/17/2020 S.L Robbins & Assoc Diversity Training $208.746/18/2020 Dane CO Humane Society Retirement stipend $150.006/18/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $40.806/18/2020 Microsoft microsoft azzure $113.566/19/2020 Teledyne Instruments Suction line coupler $251.006/22/2020 Zoom.us zoom subscription $126.526/23/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $20.406/23/2020 Ebay 6-pin connector kit $20.776/24/2020 Atlassian atlasian monthly $10.006/24/2020 DKC*DIGI key corp Switch snap $81.776/24/2020 DSPS EPAY Registration fee payment to State of Wisconsin, Dept. of Comm $40.806/26/2020 Efax efax $16.956/26/2020 SQ*Milwaukee elecric Clamp Meter $135.956/27/2020 Amazon.com office supplies $22.406/29/2020 Applicantpro.com Applicantpro $175.006/30/2020 EB 2020 Dane county 2020 plat book $83.986/30/2020 Facebk facebook campaign $29.007/1/2020 Amazon MKTP Blackwire headset $81.187/1/2020 Credit on account Credit on account ($180.82)7/1/2020 Paypal connector kit $12.457/2/2020 farm and fleet of Madison Magnetic Torpedo $31.627/2/2020 S.L Robbins & Assoc Diversity Training $100.007/2/2020 UWEX Registration online course $255.00

$6,967.16

WELLS FARGO CREDIT CARD BILLING DATE : 07/03/20

14

Madison Metropolitan Sewerage DistrictCash Statement Capital Projects Fund

Available Cash Balance Through Check No. 10500 2,497,935.78$ Plus/Less Adjustments

Net Available Cash Balance 2,497,935.78

Add ReceiptsTransfers & Interest - Interceptor Connection Charges 842,204.19 Misc. - Other Receipts 4,525.00

846,729.19

Less DisbursementsTransfers & Interest 1,751,375.87 Accounts Payable Vouchers 275,650.93 Other Disbursements - (2,027,026.80)

Available Cash Balance Through Check No. 10508 1,317,638.17$

Current InvestmentsLGIP 7/14/20 Balance - Local Gov't Investment Pool 4,631,550.04

Withdrawals to construction checkingInterest - July 0.014% 557.43

8/10/20 Balance - Gov't Investment Pool 4,632,107.47

Dana 7/14/20 Balance - Dana Investments 68,085.78 Transfer to LGIP Construction - Transfer Fee - Interest - July 1.40% 79.29

8/10/20 Balance - Dana Investments 68,165.07

WF 7/14/20 Balance - Wells Fargo Savings 60,544.84 Transfer to WF Construction CheckingCWF-Loan Closing Reimbursement Interest - July .014% 8.22

8/10/20 Balance - Wells Fargo Savings 60,553.06

Total All Investments 4,760,825.60$

Chief Engineer & Director

Madison Metropolitan Sewerage District directs the Treasurer of said District to sign or cause to be signedby facsimile checks in accordance with the following list being paid by Capital Projects Fund Checks Nos.

10501 through 10508 inclusive.

byPresident

Acknowledged: byCity Treasurer Secretary

For 08/13/20 Commission MeetingBalances as of 08/10/20

15

Amount

Total - Adjustments -$

AmountTransfers & Interest

Transfer from WF Savings Fund Transfer from LGIPTransfer from General

Total - Transfers & Interest -$

Interceptor Connection ChargesCity of Verona NSVI/Pump Station 17 Service Area, IN-16290 78,007.20 City of Madison LBMCI, IN-15860 79,644.52 City of Madison EI, IN-14762 5,030.40 City of Madison NSVI/Mendota Ext, IN-16329 1,937.77 City of Madison Southwest Interceptor, IN-16330 1,703.89 City of Middleton NSVI/Mendota Ext, IN-16197 16,933.23 City of Madison NEI/Waunakee-DeForest Ext, IN-16084 14,561.01 Village of DeForest NEI/Hwy 19 Ext, IN-16297 644,386.17

Total - Interceptor Connection Charges 842,204.19$

Misc. - Other Receipts 4,525.00$

Total - Misc. Other receipts 4,525.00$

Total - All Receipts 846,729.19$

AmountTransfers & Interest

Transfer to WF Savings Fund Transfer to GeneralTransfer to CWF 1,751,375.87


Accounts Payable VouchersBank 6 275,650.93 Refer to disbursement report for itemized detail

Voided transactions -

Total -AP Vouchers 275,650.93 Other Disbursements

Total -Other Disbursements -

Total - All disbursements 2,027,026.80$

1,559,981.51$

109,305.59 CD Smith Construction - NSLPI 963,685.75

486,990.17

1,559,981.51$

CD Smith Construction - PS7

Speedway Sand & Gravel - NEI Truax Extension Relief

The Commission authorizes the Chief Engineer & Director to approve wire payments for construction related work, as detailed below.

Description

Cash Receipts, Adjustments & Wire Transfers for Capital Projects FundAugust Statement

Description

RECEIPTS:

DISBURSEMENTS:

ADJUSTMENTS:

Description

16

10501 BROWN AND CALDWELL infiltration inflow 13,098.5110502 Carollo Engineers services 23,552.3610503 Engberg Anderson Architects services 10,150.0010504 MSA PROFESSIONAL SERVICES profess services 64,647.2210505 SOILS & ENGINEERING SERVICES INC technician hours 1,378.2510506 STAAB CONSTRUCTION CORP headworks flow 118,750.0010507 STRAND ASSOCIATES INC shorewood relief 42,925.2910508 WERNER ELECTRIC SUPPLY CO mounting kit 1,149.30

275,650.93

DISBURSEMENTSBank 6

Date: 07/14/20 to 08/10/20

17

COMMISSION AGENDA REPORT

Meeting of August 13, 2020 Review and Approval of Sanitary Sewer Extensions

Lead Staff: Curt Sauser, Engineering Technician Requested Action: Adopt resolutions 2020-08-13-R1 and 2020-08-13-R2 approving the sanitary sewer extension plans. Attachments: Attachment 1: 2020-08-13 Sewer Extension Vicinity Map Attachment 2: 2020-08-13 Sewer Extension Financial Summary Attachment 3: Verona Eastside Interceptor Replacement and MMSD Pump Station 17 Force

Main Relief – Resolution 2020-08-13-R1 & Map Attachment 4: Sugar Creek Commons Public Improvements – Resolution 2020-08-13-R2 & Map Financial Impact: A plan review fee of $1,550 will be due for the new construction projects for external customers which propose to install new publicly owned sewers. Conveyance facility and treatment plant connection charges will also be due for the lands that can be served from the sewers being installed, as identified above. A plan review fee is not charged for reconstruction projects. Background: The District is directed under Section 200.11(b) of the Wisconsin Statutes and NR108.04(4) of the Wisconsin Administrative Code to review and approve any proposed sanitary sewerage system construction or installation projects within the Madison Metropolitan area for which Wisconsin Department of Natural Resources approval is required. It is requested that the Commission adopt resolutions approving sanitary sewer extension plans that were reviewed by staff and placed on file with the District. Reconstruction Projects:

• Verona Eastside Interceptor Replacement/MMSD Pump Station 17 Force Main Relief (Phase 1), City of Verona & MMSD (Joint Project)

• Sugar Creek Commons Public Improvements, City of Verona

18

Analysis and Options: Recommendation: Adopt resolutions approving the sewer extension plans. Key considerations:

• Plans have been reviewed by the planning department and are acceptable. Option 1: Approve sewer extensions, with modifications determined by the Commission. Key considerations:

• The Commission may choose to place conditions on the approval, as necessary. Option 2: Other options brought forward by the Commission. Next Steps: Upon Commission approval, plans will be forwarded to the Wisconsin DNR for final approval, prior to construction.

19

W Beltline Hwy

Vero

naRd

S M

ain

St

N M

ain

St

USH

12

USH 18 & 151

SJu

nctio

nR

d

Allen

Bl vd

SFi

shH

atch

ery

Rd

CTH M

CTHPD

CenturyAve

FishHa

tcher

y Rd

Mineral Point Rd

W Verona Ave

McKee Rd

University Ave

SPl

e asa

ntV

iew

Rd

W Mineral Point Rd

E Verona Ave

CTH

PB

STH

69

USH 14

UniversityAve

Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS usercommunity

Vicinity Map - Sewer ExtensionsCommission Meeting Date: August 13, 2020

±

Verona EastsideInterceptor Replacement/MMSD Pump Station 17Force Main Relief Phase 1

Sugar CreekCommonsCity of Verona

Attachment 1

20

Meeting Apvl Date

Sewer Plan

Agenda Item Sewer Extension Community Proposed Use

Length and Size

Plan Review Fee

CFCC (Conveyance

Facility Charges)

TPCC (Treatment

Plant Charges)

Sewer Plan Total

Sewer Extension - Resolution Approvals - Year 2020

8/13/2020 a. Eastside Interceptor Replacement / Pump Station 17 Force Main Relief (Phase 1)

City of Verona & MMSD (Joint Project)

Interceptor Replacement & Force Main Relief

349'-8", 784'-10" 527'-12"

367'-15" 13,035' - 24"

0.00 0.00 0.00 0.00

8/13/2020 b. Sugar Creek Commons Public Improvements

City of Verona Sewer Reconstruction for redevelopment

1,146' - 8" 0.00 0.00 19,325.60 19,325.60

2020 Charges Approved: Current Meeting $0.00 $0.00 $19,325.60 $19,325.60Previous Total Approved (by Resolution) $41,850.00 $1,509,849.02 $748,980.51 $2,300,679.53Current Total Approved (by Resolution) $41,850.00 $1,509,849.02 $768,306.11 $2,320,005.13

Plan Review2020 Income: Actual Collected $52,350.002020 Income: Budgeted $70,000.00Percent of Budget 75%ICCAS_apvls.xlsxDay of the year 226% Yr passed by 62%

45%

Actual vs. Budget comparison CFCC & TPCC$1,227,145.78$2,750,000.00

Attachment 2

21

VERONA EASTSIDE INTERCEPTOR REPLACEMENT & MMSD PUMP STATION 17 FORCE MAIN RELIEF PHASE 1

2020-08-13-R1

WHEREAS, the Madison Metropolitan Sewerage District (MMSD) or (the “District”) and the City of Verona have coordinated efforts for the design of sanitary sewers in a common corridor which will be constructed as a joint project, and; WHEREAS, plans and specifications for the Verona Eastside Interceptor Replacement & MMSD Pumping Station 17 Force Main Relief Phase 1 have been prepared for the City of Verona and the district, respectively, by Alan Bush of SEH, Inc., and; WHEREAS, the joint project will install 6,781 feet of 24-inch diameter force main within easements for the district, and will install 8,281 feet of 8-inch, 10-inch, 12-inch, 15-inch and 24-inch diameter gravity sewers within easements for the City of Verona, and; WHEREAS, the City of Verona’s existing Eastside Interceptor was constructed in 1962 using 15-inch to 18-inch reinforced concrete pipe. Replacement of this interceptor is required due to excessive inflow during storm events, inability to properly maintain the pipeline, and the need for additional capacity, and; WHEREAS, a capacity upgrade at the district’s Pumping Station 17 is tentatively planned for 2023 and construction of a relief force main is planned prior to the anticipated final completion of the Lower Badger Mill Creek Interceptor in 2024. The purpose of the Pumping Station 17 and Force Main Relief projects is to provide required capacity to serve existing and proposed development in the Lower Badger Mill Creek drainage basin, and; WHEREAS, the projects are being constructed jointly as it is anticipated that constructing the pipes concurrently and parallel to one another will achieve economic benefits while reducing environmental and community impacts. WHEREAS, the District has received a sewer extension review letter #23-20-4 from the Capital Area Regional Planning Commission (CARPC) dated August 7, 2020 stating the CARPC staff has reviewed the proposed extension and determined that it is generally consistent with the urban service area provisions of the “Dane County Water Quality Plan”, and;

Attachment 3

22

WHEREAS, Section 200.11(b), Wisconsin Statutes states "The Commission shall prepare and by resolution adopt plans and standards of planning, design and operation for all projects and facilities which will be operated by the district, or which affect the services to be provided by the District”, and; WHEREAS, the Chief Engineer and Director of the Madison Metropolitan Sewerage District has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for Verona Eastside Interceptor Replacement & MMSD Pumpinging Station 17 Force Main Relief Phase 1, prepared by Alan Bush of SEH, Inc., be approved subject to the following conditions: 1. That the District and City of Verona shall require the presence of an engineer or an

inspector on the construction of their respective sewer extensions who shall make a record showing in detail the construction as built and shall furnish the district with as-built plans in the case of any significant deviations from the original design.

2. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the district and with the applicable State of Wisconsin plumbing and sewerage codes.

3. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require Department of Natural Resources approval.

The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held on August 13, 2020.

MADISON METROPOLITAN SEWERAGE DISTRICT Attested by: ________________________________ ________________________________ Thomas Hovel, President Mary Swanson, Secretary

Attachment 3

23

^̀

US

H 18 &

151

CTH M

S M

ain

St

CTH

PB

E Verona Ave

N M

ain

St

W Verona Ave

NA

User Name: curtsDate: 8/7/2020

±

LegendProposed MMSD Force Main

Proposed Verona Gravity Main

^̀ MMSD Pump Station 17

City of Verona

Existing MMSD Sewers

Existing City Sewers0 1,500 3,000750

FeetVerona Eastside Interceptor Replacement /

MMSD Pump Station 17 Force Main Relief (Phase 1)City of Verona and MMSDMMSD Plan No. 2020-087 Sheet 1 of 2

24

Linco

ln St

Forest View Dr

Melody Ln

S Hillcrest

Dr

E Hillcrest Dr

East V

iew R

d

Elm St

Douglas St

Arbor Vitae Pl

Harvest Ln

Park View Ln

Holiday Ct

S Jeffe

rson St Valley View

St

Parkland Dr

East View Ct

Melody Ln

NA

^̀

S Main St

Locu

st Dr

Bruce St

Melody Ln

S Hillcrest Dr

East V

iew R

d

Meadow

side Dr

Park View Ln

USH 18 & 151

Investment Ct

Melody

Cir

NA


Verona Eastside Interceptor Replacement /MMSD Pump Station 17 Force Main Relief (Phase 1)

City of Verona and MMSDMMSD Plan No. 2020-087

±0 500 1,000250

Feet

LegendProposed MMSD Force Main

Proposed Verona Gravity Main

^̀ MMSD Pump Station 17

City of Verona

Existing MMSD Sewers

Existing City Sewers

Southwest Detail

Northeast Detail

MatchPoint

Sheet 2 of 225

SUGAR CREEK COMMONS PUBLIC IMPROVEMENTS 2020-08-13-R2

WHEREAS, plans for extension of the City of Verona’s public sanitary sewer system were submitted to the Madison Metropolitan Sewerage District (the “District”) for Sugar Creek Commons Public Improvements, on August 3, 2020, by Matt Haase of JSD Professional Services, and;

WHEREAS, the project consists of installing 1,146 feet of 8-inch diameter sanitary sewer on West Verona Avenue, Legion Street and Topp Avenue. The proposed sewers will provide immediate service to the lands being redeveloped which are Lots 1-3 of Certified Survey Map Number 15323, and;

WHEREAS, the proposed sanitary sewer extension will connect to the City of Verona’s sanitary sewer facilities is within the District’s Nine Springs Valley Interceptor/Pumping Station 17 basin, and;

WHEREAS, plan review fees are waived for reconstruction projects, and;

WHEREAS, conveyance facility connection charges for the lands to be served were paid with sewer plan number 1996-107. Treatment plant connection charges on a per lot basis for the lands to be served were also paid with sewer plan number 1996-107. Treatment plant connection charges on an area basis are now due with the redevelopment due to a significant increase in usage of the public sanitary sewer system, in accordance with District regulations. Payments for treatment plant connection charges made on a per lot basis in 1996 have been credited toward the amount currently due, and;

WHEREAS, the district has received a sewer extension review letter #23-20-5 from the CARPC dated August 7, 2020 stating the CARPC staff has reviewed the proposed extension and has determined that it is consistent with the urban service area provisions of the “Dane County Water Quality Plan”, and;

WHEREAS, the chief engineer and director of the district has recommended the approval of said plans,

THEREFORE, BE IT RESOLVED, that sanitary sewer extension plans for Sugar Creek Commons Public Improvements, in the City of Verona, submitted on Aug. 3, 2020, by Matt Haase of JSD Professional Services, be approved subject to the following conditions:

Attachment 4

26

1. That prior to installation of the proposed sanitary sewers, the City of Verona shall have paid to the District $19,325.60 in treatment plant connection charges for the lands to be served; said lands being Lots 1-3 of Certified Survey Map Number 15323.

2. That payment of the aforementioned conveyance facility and treatment plant connection charges shall be made to the district within six months of the date of approval of this resolution. If payment in full is not received by the District within six months of the date of this resolution, the approval shall become void and new plans shall be submitted.

3. That conveyance facility and treatment plant connection charges are adjusted from time to time and said connection charges will be due based on the rate in place at the time at which the payment is made.

4. That if said connection charges remain unpaid after construction of said sewer extensions, a late fee of 0.5% of the amount due shall be charged to the City of Verona for each month or partial month thereafter following connection. A one-time $500 administrative fee shall also be charged.

5. That the City of Verona shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the District with as-built plans in the case of any significant deviations from the original design.

6. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the District and with the applicable State of Wisconsin plumbing and sewerage codes.

7. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval.

The above resolution was adopted by the Commissioners of the Madison Metropolitan

Sewerage District at their meeting held on August 13, 2020.

MADISON METROPOLITAN SEWERAGE DISTRICT Attested by:

________________________________ ________________________________ Thomas Hovel, President Mary Swanson, Secretary

Attachment 4

27

S Nine Mound Rd

Todd St

Mark Dr

W Verona Ave

Bar

bara

St

Scheele Ct

Rita

Ave

Topp Ave

Legion St

LOT 2 CSM15323

LOT 3 CSM15323

LOT 1 CSM15323

NA


±

0 200 400100

Feet

LegendSugar Creek Commons

Proposed Sewers

Existing Sewers

Sugar Creek Commons Public ImprovementsCity of Verona

MMSD Plan No. 2020-09328

COMMISSION AGENDA REPORT Meeting of August 13, 2020

Expedited Boundary Annexation 2020-07 North Side Annexation (Village of Cottage Grove)

Lead Staff: Curt Sauser, Engineering Technician Requested Action: Approve resolution 2020-08-13-R3 authorizing the Commission President and District Chief Engineer and Director to execute an order to annex the specified parcel to the district. Impose an annexation fee of $2,850, consisting of the standard review fee of $1,425 and a penalty of $1,425 for submitting the annexation request after sewers were installed in the proposed service area. Attachments: Attachment 1: Cottage Grove North Side Resolution 2020-08-13-R3, Map and Legal Description Attachment 2: Cottage Grove North Side Order of Annexation and all exhibits (https://www.madsewer.org/About-Us/Commission) Financial Impact If the annexation proceeds as recommended, Cottage Grove will pay the District the 2020 expedited annexation fee of $1,425, plus an additional $1,425 penalty for submitting the annexation request after sewers were installed in the proposed service area, as explained below. Appropriate conveyance facility and treatment plant connection charges, including late fees for prior sewer extensions to this area, will be determined for the lands to be served with sanitary sewer extension approval at a subsequent meeting. Background The District received a request for annexation by the Village of Cottage Grove on July 29, 2020, and an amended request on August 6, 2020. The proposed annexation consists of approximately 184.88 acres of land which is generally located north of Interstate 94 and west of County Trunk Highway ‘N’ in the Village of Cottage Grove. The subject lands were annexed to the Village of Cottage Grove with Ordinance 03-2010, adopted on March 1, 2010 and Ordinance 06-2019 adopted on May 20, 2019. The lands described in the District annexation petition are part of the Cottage Grove Urban Service Area (USA). This area was recommended for addition to the service area by CARPC Resolution No. 2011-6 on April 14, 2011 and CARPC Water Quality Management Letter #2003 on June 11, 2020. The Wisconsin Department of Natural Resources subsequently approved the

29



amendments to the Dane County Water Quality Management Plan in their letters DC-0144 on June 13, 2011 and DC-0207 on July 9, 2020. Under state law, this annexation does not require a public hearing. If the commission does not deny the request within 30 days, it will be approved with no further action. The Commission may also explicitly approve the request, cutting short the 30-day period. If such an expedited annexation request were to be denied by the commission, the petitioner may request a public hearing. (Wis. Stats. §200.15(1)(b).) Normally, such expeditated annexations are presented on the Commission’s consent calendar for explicit approval. This request has an irregularity that staff wishes to bring to the Commission’s attention for potential Commission discussion, in that the Village of Cottage Grove has already installed public sanitary sewers which lie north of Interstate Highway 94 and can serve lands which are not yet within the District’s sewer service area boundary. The sewers installed are within a DNR approved sewer service area, however construction plans for the sewers in question were not submitted for approval to the District, the Capital Area Regional Planning Commission (CARPC) or the Wisconsin Department of Natural Resources (as required by Wis. Stats. §281.41). Under past Commission practice, the District has imposed a penalty equal to the annexation fee, for annexations requested after sewer is already installed. Analysis and Options The requested annexation is generally consistent with the District’s criteria for annexations, as follows:

Annexation Name: Cottage Grove - North Side Annexation No.: 2020-07 YES GENERALLY NO Comments Contiguous to MMSD Boundaries X Prevents gaps (islands) in MMSD Boundaries X

Includes nearby lands within USA X

Regular boundaries (follows section lines) X

Generally: follows USA boundary, municipal boundary, section lines and parcel lines

Adjacent parklands included (if possible) X N/A Recommendation:

Approve Resolution 2020-08-13-R3 authorizing the commission president and District Chief Engineer and Director to execute an order to annex the specified parcel to the district. Impose an annexation fee of $2,850, consisting of the standard review fee of $1,425 and a penalty of

30

$1,425 for submitting the annexation request after sewers were installed in the proposed service area. Key considerations:

• The proposed annexation is generally consistent with Commission criteria. Addition of the parcel to the District’s service area will promote efficiency and economy in sewerage management.

• The penalty is consistent with past Commission practice and provides an incentive to customer communities to follow orderly planning practices.

Option 1: Provide written objection to the expedited annexation request and schedule a public hearing for consideration of the request. Key considerations:

• Denial of the request at the current meeting would foreclose the expedited annexation and would require a public hearing before annexation could occur.

• With class 2 notice as required by statute, a public hearing could be scheduled for the Commission meeting planned for Sept. 10, 2020 or later.

Next Steps: If approved by the Commission, the lands in the North Side annexation in the Village of Cottage Grove will be added to the District’s service area and they will be eligible to receive public sanitary sewer service. A sewer extension request to serve these lands is anticipated at a future Commission meeting in August or September. Appropriate connection charges, including late fees for prior sewer extensions to this area, will be determined with sanitary sewer extension approval.

31

EXPEDITED BOUNDARY ANNEXATION 2020-07 NORTH SIDE PARCEL

2020-08-13-R3

WHEREAS, an annexation request referred to as the North Side parcel was submitted to the Madison Metropolitan Sewerage District (the “District”), by Kevin Lord, Engineer for the Village of Cottage Grove, on July 29, 2020, with an amendment to the request submitted on August 6, 2020, and;

WHEREAS, the Village of Cottage Grove is requesting that approximately 184.88 acres of land, generally located north of Interstate Highway ‘94’ and west of County Trunk Highway ‘N’ in the Village of Cottage Grove, be added to the boundaries of the Madison Metropolitan Sewerage District, and;

WHEREAS, the Village of Cottage Grove annexed the subject lands from the Town of Sun Prairie through two actions: (1). Cottage Grove Ordinance 03-2010, adopted on March 1, 2020, added lands to the Village referred to as “Viken Family Investments LLP Annexation”, and; (2). Cottage Grove Ordinance 06-2019, adopted on May 23, 2019, added lands to the Village referred to as “Cottage Grove Business Development LLC Annexation”, and;

WHEREAS, the Village of Cottage Grove has installed publicly owned sanitary sewers in the lands to be annexed without prior approval, and;

WHEREAS, the subject annexation request is consistent with section §200.15(1)(a)(3) of the Wisconsin statutes, and;

WHEREAS, the proposed annexation parcel is adjacent to territory presently served by the District, and;

WHEREAS, the District has sufficient design capacity to serve the lands proposed for annexation, and;

WHEREAS, the subject lands are part of the Cottage Grove Urban Service Area. This area was recommended for addition to the service area by Resolution CARPC No. 2011-6 on April 14, 2011 and CARPC Water Quality Management Letter #2003 on June 11, 2020. The Wisconsin Department of Natural Resources subsequently approved the amendments to the Dane County Water Quality Management Plan in their letters DC-0144 on June 13, 2011 and DC-0207 on July 9, 2020, and;

Attachment 1

32

WHEREAS, the subject annexation will promote sewerage management policies and operations; will promote public health and welfare; will effect efficiency and economy in sewerage management based upon currently accepted engineering standards regarding prevention and abatement of environmental pollution, and; federal and state rules and policies in furtherance thereof; and will be consistent with adopted plans of municipal, regional, and; state agencies, and;

WHEREAS, upon the lands being added to the bounds of the District, an expedited annexation fee will be due. An additional fee equal to the standard expedited annexation fee will be due for extending sewer service to an unapproved service area of the District, and;

WHEREAS, the Chief Engineer and Director of the District has recommended the approval of said annexation request,

NOW, THEREFORE, and; following consideration of the above recitals which are incorporated by reference, it is hereby resolved by the Madison Metropolitan Sewerage District Commission as follows:

1. The request for annexation of the North Side parcel, made by Kevin Lord, engineer for the Village of Cottage Grove, submitted on July 29, 2020 and amended on Aug. 6, 2020, is approved.

2. The Commission president and District chief engineer and director shall execute the order for MMSD Annexation No. 2020-07.

3. The Village of Cottage Grove shall pay the expedited annexation fee of $1,425, and; a penalty of $1,425 to the District within 30 days of receiving an invoice for the fees.

The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held on Aug. 13, 2020.



Attachment 1

33

I 94

CTH

NCTH TT

Gaston Rd

King Dr

Landmark Dr

Car

dina

l Ln

CTH N SB I 94 WB 244

Simpson Dr

I 94 EB CTH N SB 244

CTH N NB I 94 EB 244

I 94 WB CTH N NB 244

Sylver Ridge Ln

Gas

ton

Cir

Hel

gela

nd D

r

Commerce Pkwy

Kenneth Ct

I 94

Gaston Rd

NA


±

North Side AnnexationVillage of Cottage Grove

MMSD Annexation No. 2020-07

North SideAnnexation

184.88 Acres

0 700 1,400350

Feet

LegendNorth Side MMSD Annexation

Village of Cottage Grove

Urban Service Area

MMSD Service Area

Existing Sewers

*2017 AerialPhotography

Attachment 1

34

35

curts

Typewritten Text

curts

Typewritten Text

curts

Typewritten Text

curts

Typewritten Text

36


Review and Approval of 2019 Compliance Maintenance Annual Report

Lead Staff: Drew Suesse, Regulatory Performance and Process Engineer Requested Action: The Commission is requested to adopt resolution 2020-08-13-R4, approving the required Compliance Maintenance Annual Report (CMAR) response actions therein. Attachments: Attachment 1: 2019 Compliance Maintenance Annual Report (CMAR) Attachment 2: Resolution (2020-08-13-R4) Financial Impact: The financial impacts of this report are handled through separate budgeting for O&M and capital projects. Background: Annual submission of the CMAR is required by District’s WPDES permit. The report serves as a communications facilitation tool that helps permitted operators keep their governing boards and DNR informed of system maintenance needs. Both qualitative and quantitative questions are posed for a series of sections covering topics such as treatment capacity, effluent quality, collection system, biosolids, and financial management. Grades are assigned for each section, and an overall weighted grade point average (GPA) is generated for the facility. Sections receiving a grade lower than “B” are identified as areas in need of attention, and DNR requests a statement explaining what is being done to address the issues. Facilities receiving an overall GPA below 3.0 may be requested to conduct an operations, maintenance, and needs review. The CMAR electronic forms are released to permitted facilities by April 30 and are ordinarily completed and submitted by June 30. This year, however, the deadline for the report was moved to August 31 due to the ongoing pandemic.

37

Analysis and Options:

CMAR Scorecard

Grade CMAR Section A Influent Flow & Loadings A Effluent Quality: BOD A Effluent Quality: TSS A Effluent Quality: Ammonia A Effluent Quality: Phosphorus A Biosolids Quality & Management A Staffing A Operator Certification A Financial Management A Collection Systems 4.00 Overall GPA

The District received the highest overall weighted GPA of 4.0 by scoring an “A” in each of the ten sections of the report. Treatment operations at Nine Springs WWTP produced a high-quality effluent meeting all CMAR target criteria. Scores of “A” in Staffing, Certification, Financial Management, and Collection System demonstrate that the District has adequate plans in place to maintain and improve collection and treatment processes. The Biosolids Quality & Management section of the CMAR received an “A” after two years of unsatisfactory grades. Previous low scores were due overapplication of nitrogen. Any instance of overapplication automatically scores a “D” in the biosolids section regardless of quantity applied. So, while 99% of permitted acreage received the targeted amount, this section received a “D” and an “F” in 2017 and 2018, respectively. The District has made continual efforts to minimize the risk of overapplication. District staff works closely with the contractors applying biosolids to ensure they are aware of the maximum volume permitted. A new Terragator purchased in 2019 also provides more control over how much nitrogen is being applied than the older Terragator models. The District will continue to phase in new application equipment over the course of the next few years. These efforts to eliminate nitrogen overapplication by the District resulted in zero reportable incidents in 2019.

38

Grades of “C” or lower on the CMAR are an indication that more focus should be placed in that particular area, and utilities are required to outline the actions needed to improve that section’s score. Because the District received a 4.0 GPA, a specific response is not required in any section. While none of the 10 sections require a response from the District, the CMAR also allows the opportunity to comment on any instance of WPDES permit noncompliance and communicate to the Commission the actions taken to prevent reoccurrence. In 2019, the District experienced six overflow events; this is down from 12 in 2018. Of the six overflows, only one occurred outside of treatment plant grounds and had any potential for public exposure. Additionally, the overflow consisted of 20 gallons of treated effluent, so any public health impact would be minimal. The root cause of the event was an error in the effluent pump programming, which caused a hydraulic surge in the line. Pressure was relieved through an effluent forcemain standpipe. Since the overflow, programming has been corrected and the standpipe has been replaced with a pressure relief valve. Since 2017, there has been an increase in the number of overflows documented in the CMAR. This is not necessarily because more overflows are occurring, but because the District is reporting spills that may not have been reported in the past. Many treatment facility overflows consist of less than 100 gallons of material and may not have been believed to be reportable in years past. In an effort of transparency and in accordance with recent DNR guidance, the District intends to continue to report all spills. Recommendation: Adopt Resolution 2020-08-13-R4 approving the CMAR and the response actions therein. Key considerations: The CMAR contains accurate information and the highest overall grade possible. The District has taken actions to prevent the reoccurrence of the overflows mentioned in the CMAR. The resolution documents these actions.

Option 1: Propose alternate response actions to manage overflows for the District to adopt in 2021. Key considerations: Corrective actions to address overflows are currently underway or have been completed. However, the Commission may request alternate response actions should responses be deemed inadequate. Next Steps: Filing of the CMAR by District staff and certification of the form by the Chief Engineer & Director will occur by Aug. 31, 2020.

39

Compliance Maintenance Annual ReportMadison Metropolitan Sewerage District Wwtf Last Updated: Reporting For:

8/5/2020 2019

Influent Flow and Loading

1. Monthly Average Flows and BOD Loadings1.1 Verify the following monthly flows and BOD loadings to your facility.

Influent No.701

Influent MonthlyAverage Flow, MGD

x Influent MonthlyAverage BOD

Concentration mg/L

x 8.34 = Influent MonthlyAverage BOD

Loading, lbs/dayJanuary 42.6819 x 245 x 8.34 = 87,261February 43.7700 x 252 x 8.34 = 92,121

March 48.0345 x 232 x 8.34 = 93,057April 44.3157 x 253 x 8.34 = 93,560May 47.0465 x 244 x 8.34 = 95,846June 44.2203 x 242 x 8.34 = 89,237July 47.8239 x 228 x 8.34 = 90,938

August 44.4974 x 250 x 8.34 = 92,678September 47.1370 x 222 x 8.34 = 87,334

October 53.1258 x 212 x 8.34 = 93,977November 46.4913 x 242 x 8.34 = 93,886December 43.1858 x 238 x 8.34 = 85,770

2. Maximum Monthly Design Flow and Design BOD Loading2.1 Verify the design flow and loading for your facility.

Design Design Factor x % = % of DesignMax Month Design Flow, MGD 56 x 90 = 50.4

x 100 = 56Design BOD, lbs/day 112590 x 90 = 101331

x 100 = 112590

2.2 Verify the number of times the flow and BOD exceeded 90% or 100% of design, points earned,and score:

Monthsof

Influent

Number of timesflow was greater

than 90% of

Number of timesflow was greater

than 100% of

Number of timesBOD was greater

than 90% of design

Number of timesBOD was greater

than 100% of designJanuary 1 0 0 0 0February 1 0 0 0 0

March 1 0 0 0 0April 1 0 0 0 0May 1 0 0 0 0June 1 0 0 0 0July 1 0 0 0 0

August 1 0 0 0 0September 1 0 0 0 0

October 1 1 0 0 0November 1 0 0 0 0December 1 0 0 0 0

Points per each 2 1 3 2 Exceedances 1 0 0 0 Points 2 0 0 0

Total Number of Points 2

2

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3. Flow Meter3.1 Was the influent flow meter calibrated in the last year?

Yes Enter last calibration date (MM/DD/YYYY)2019-12-18

NoIf No, please explain:

4. Sewer Use Ordinance4.1 Did your community have a sewer use ordinance that limited or prohibited the discharge ofexcessive conventional pollutants ((C)BOD, SS, or pH) or toxic substances to the sewer fromindustries, commercial users, hauled waste, or residences?

YesNo

If No, please explain:

4.2 Was it necessary to enforce the ordinance?YesNo

If Yes, please explain:

No special enforcement necessary.

5. Septage Receiving5.1 Did you have requests to receive septage at your facility?Septic Tanks Holding Tanks Grease Traps

Yes Yes Yes

No No No

5.2 Did you receive septage at your faclity? If yes, indicate volume in gallons.Septic Tanks

Yes 12988148 gallons

NoHolding Tanks

Yes 18639808 gallons

NoGrease Traps

Yes 956223 gallons

No5.2.1 If yes to any of the above, please explain if plant performance is affected when receivingany of these wastes.

There were no adverse effects on the treatment plant due to these wastes.

6. Pretreatment6.1 Did your facility experience operational problems, permit violations, biosolids quality concerns,or hazardous situations in the sewer system or treatment plant that were attributable tocommercial or industrial discharges in the last year?

YesNo

If yes, describe the situation and your community's response.

6.2 Did your facility accept hauled industrial wastes, landfill leachate, etc.?

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YesNo

If yes, describe the types of wastes received and any procedures or other restrictions that werein place to protect the facility from the discharge of hauled industrial wastes.

Source Volume (gal)

Village of Belleville Biosolids 600,000Refuse Hideaway Landfill Leachate 57,277Verona Landfill Leachate 557,700Middleton Landfill Leachate 13,527Slaughterhouse Wastewater 871,500Grocery Store Food Waste 49,700Other Gray Water 288,251Diary Expo Milk 45,000Other Industrial Wastewater 1,308,564Remediation Projects Groundwater 37,223WVDL Tissue Digester Residue 58,100

Total Points Generated 2Score (100 - Total Points Generated) 98

Section Grade A

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Effluent Quality and Plant Performance (BOD/CBOD)

1. Effluent (C)BOD Results1.1 Verify the following monthly average effluent values, exceedances, and points for BOD orCBOD

Outfall No.001

MonthlyAverage

Limit (mg/L)

90% ofPermit Limit> 10 (mg/L)

Effluent MonthlyAverage (mg/L)

Months ofDischarge

with a Limit

Permit LimitExceedance

90% PermitLimit

ExceedanceJanuary 19 17.1 8 1 0 0February 19 17.1 9 1 0 0

March 19 17.1 9 1 0 0April 19 17.1 6 1 0 0May 19 17.1 5 1 0 0June 19 17.1 4 1 0 0July 19 17.1 5 1 0 0

August 19 17.1 4 1 0 0September 19 17.1 4 1 0 0

October 19 17.1 5 1 0 0November 19 17.1 5 1 0 0December 19 17.1 6 1 0 0Outfall No.

008MonthlyAverage

Limit (mg/L)

90% ofPermit Limit> 10 (mg/L)


Months ofDischarge

with a Limit


90% PermitLimit

ExceedanceJanuary 16 14.4February 16 14.4

March 16 14.4April 16 14.4May 16 14.4June 16 14.4July 16 14.4

August 16 14.4September 16 14.4

October 16 14.4November 16 14.4December 16 14.4

* Equals limit if limit is <= 10

Months of discharge/yr 12Points per each exceedance with 12 months of discharge 7 3Exceedances 0 0Points 0 0

Total number of points 0NOTE: For systems that discharge intermittently to state waters, the points per monthlyexceedance for this section shall be based upon a multiplication factor of 12 months divided bythe number of months of discharge. Example: For a wastewater facility discharging only 6 monthsof the year, the multiplication factor is 12/6 = 2.0

1.2 If any violations occurred, what action was taken to regain compliance?

0

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2. Flow Meter Calibration2.1 Was the effluent flow meter calibrated in the last year?

Yes Enter last calibration date (MM/DD/YYYY)2019-10-15

No If No, please explain:

3. Treatment Problems3.1 What problems, if any, were experienced over the last year that threatened treatment?

Influent Screenings Issues:

Rags and other debris have continued to cause issues in the plant. Headworks screens are only80% efficient removing material, and are occasionally bypassed during high flows. To improvecapture of screenings, MMSD is currently undertaking a project that will modify the influentchannels to allow screens to operate more effectively.

Aeration Issues:

Existing activated sludge facilities have been successful in meeting treatment requirementsdespite nearing the end of their service life. Upgrades and/or replacement of these componentsare planned to take place during the Liquid Processing Improvements project prior to equipmentbecoming unreliable and obsolete. Aeration projects to begin in 2020.

The East & West aeration blowers are aged units that are obsolete for parts acquisition. Theelectrical service equipment for East and West plant aeration blowers is 50 and 30 years old andin need of replacement. Replacement of West blowers and investigation of low DO treatmentoptions are being considered.

UV Disinfection Issues:

The UV system is still functional and providing adequate treatment. However, due to the age ofthe equipment replacement parts have become more difficult to obtain. Replacement of the UVsystem will likely take place in 2021.

Hydraulic Issues:

With the addition of Pumping Station 18 and upgrades to Pumping Station 11, future high flowevents have the potential to exceed the plant’s hydraulic capacity. Capacity issues will beaddressed by plant modifications that would allow activated sludge processes to operate in abiological contact mode during high flow events, as well as raising effluent channel walls andrehabbing the effluent diversion structure. Construction is currently underway as part of theLiquid Processing Improvements project.

Process Control Issues:

10 legacy Bristol Babcock distributed process controllers will remain in-place until future plantimprovements.

4. Other Monitoring and Limits4.1 At any time in the past year was there an exceedance of a permit limit for any other pollutantssuch as chlorides, pH, residual chlorine, fecal coliform, or metals?

Yes No


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No permit exceedances occurred.

4.2 At any time in the past year was there a failure of an effluent acute or chronic whole effluenttoxicity (WET) test?

Yes No


No testing during 2019 as a result of permit WET testing requirements lapsing.

4.3 If the biomonitoring (WET) test did not pass, were steps taken to identify and/or reducesource(s) of toxicity?

Yes No N/A

Please explain unless not applicable:


Section Grade A

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Effluent Quality and Plant Performance (Total Suspended Solids)

1. Effluent Total Suspended Solids Results1.1 Verify the following monthly average effluent values, exceedances, and points for TSS:

Outfall No.001

MonthlyAverage

Limit (mg/L)

90% ofPermit Limit>10 (mg/L)


Months ofDischarge

with a Limit


90% PermitLimit

ExceedanceJanuary 20 18 6 1 0 0February 20 18 5 1 0 0

March 20 18 5 1 0 0April 20 18 4 1 0 0May 20 18 5 1 0 0June 20 18 4 1 0 0July 20 18 6 1 0 0

August 20 18 5 1 0 0September 20 18 5 1 0 0

October 20 18 5 1 0 0November 20 18 5 1 0 0December 20 18 4 1 0 0Outfall No.

005MonthlyAverage

Limit (mg/L)

90% ofPermit Limit>10 (mg/L)


Months ofDischarge

with a Limit


90% PermitLimit

ExceedanceJanuary 16 14.4 6 1 0 0February 16 14.4 5 1 0 0

March 16 14.4 5 1 0 0April 16 14.4 4 1 0 0May 10 10 5 1 0 0June 10 10 4 1 0 0July 10 10 6 1 0 0

August 10 10 5 1 0 0September 10 10 5 1 0 0

October 10 10 5 1 0 0November 16 14.4 5 1 0 0December 16 14.4 4 1 0 0

* Equals limit if limit is <= 10

Months of Discharge/yr 12Points per each exceedance with 12 months of discharge: 7 3Exceedances 0 0Points 0 0

Total Number of Points 0NOTE: For systems that discharge intermittently to state waters, the points per monthlyexceedance for this section shall be based upon a multiplication factor of 12 months divided bythe number of months of discharge. Example: For a wastewater facility discharging only 6 months of the year, the multiplicationfactor is 12/6 = 2.0


N/A

0

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Section Grade A

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Effluent Quality and Plant Performance (Ammonia - NH3)

1. Effluent Ammonia Results1.1 Verify the following monthly and weekly average effluent values, exceedances and points forammonia

Outfall No.001

MonthlyAverage

NH3Limit

(mg/L)

WeeklyAverage

NH3Limit

(mg/L)

EffluentMonthlyAverage

NH3(mg/L)

MonthlyPermitLimit

Exceedance

EffluentWeeklyAveragefor Week

1


2


3


4

WeeklyPermitLimit

Exceedance

January 4.1 .484516129 0February 4.1 .658214286 0

March 4.1 .713225806 0April 4.1 .386666667 0May 1.8 .199677419 0June 1.8 .221333333 0July 1.8 .150322581 0

August 1.8 .162258065 0September 1.8 .178 0

October 4.1 .219354839 0November 4.1 .226 0December 4.1 .168064516 0Outfall No.

005MonthlyAverage

NH3Limit

(mg/L)

WeeklyAverage

NH3Limit

(mg/L)

EffluentMonthlyAverage

NH3(mg/L)

MonthlyPermitLimit

Exceedance


1


2


3


4

WeeklyPermitLimit

Exceedance

January 3.8 .484516129 0February 3.8 .658214286 0

March 3.8 .713225806 0April 3.8 .386666667 0May 1.1 .199677419 0June 1.1 .221333333 0July 1.1 .150322581 0

August 1.1 .162258065 0September 1.1 .178 0

October 3.8 .219354839 0November 3.8 .226 0December 3.8 .168064516 0

Points per each exceedance of Monthly average: 10Exceedances, Monthly: 0Points: 0Points per each exceedance of weekly average (when there is no monthly average): 2.5Exceedances, Weekly: 0Points: 0

Total Number of Points 0

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NOTE: Limit exceedances are considered for monthly OR weekly averages but not both. When amonthly average limit exists it will be used to determine exceedances and generate points. Thiswill be true even if a weekly limit also exists. When a weekly average limit exists and a monthlylimit does not exist, the weekly limit will be used to determine exceedances and generate points.


N/A

0


Section Grade A

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Effluent Quality and Plant Performance (Phosphorus)

1. Effluent Phosphorus Results1.1 Verify the following monthly average effluent values, exceedances, and points for Phosphorus

Outfall No. 001 Monthly Averagephosphorus Limit

(mg/L)

Effluent MonthlyAverage phosphorus

(mg/L)

Months ofDischarge with a

Limit


January 1.5 0.276 1 0February 1.5 0.251 1 0

March 1.5 0.200 1 0April 1.5 0.218 1 0May 1.5 0.289 1 0June 1.5 0.261 1 0July 1.5 0.344 1 0

August 1.5 0.330 1 0September 1.5 0.335 1 0

October 1.5 0.300 1 0November 1.5 0.234 1 0December 1.5 0.262 1 0

Outfall No. 005 Monthly Averagephosphorus Limit

(mg/L)

Effluent MonthlyAverage phosphorus

(mg/L)

Months ofDischarge with a

Limit


January 1.5 0.276 1 0February 1.5 0.251 1 0

March 1.5 0.200 1 0April 1.5 0.218 1 0May 1.5 0.289 1 0June 1.5 0.261 1 0July 1.5 0.344 1 0

August 1.5 0.330 1 0September 1.5 0.335 1 0

October 1.5 0.300 1 0November 1.5 0.234 1 0December 1.5 0.262 1 0

Months of Discharge/yr 12 Points per each exceedance with 12 months of discharge: 10 Exceedances 0

Total Number of Points 0NOTE: For systems that discharge intermittently to waters of the state, the points per monthlyexceedance for this section shall be based upon a multiplication factor of 12 months divided bythe number of months of discharge.Example: For a wastewater facility discharging only 6 months of the year, the multiplication factoris 12/6 = 2.0


N/A

0

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Section Grade A

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Biosolids Quality and Management

1. Biosolids Use/Disposal1.1 How did you use or dispose of your biosolids? (Check all that apply)

Land applied under your permitPublicly Distributed Exceptional Quality BiosolidsHauled to another permitted facilityLandfilledIncineratedOther

NOTE: If you did not remove biosolids from your system, please describe your system type suchas lagoons, reed beds, recirculating sand filters, etc.1.1.1 If you checked Other, please describe:

2. Land Application Site2.1 Last Year's Approved and Active Land Application Sites2.1.1 How many acres did you have?69626.70 acres

2.1.2 How many acres did you use?3543.7 acres

2.2 If you did not have enough acres for your land application needs, what action was taken?

2.3 Did you overapply nitrogen on any of your approved land application sites you used last year?Yes (30 points)No

2.4 Have all the sites you used last year for land application been soil tested in the previous 4years?

YesNo (10 points)

N/A

0

3. Biosolids MetalsNumber of biosolids outfalls in your WPDES permit:

3.1 For each outfall tested, verify the biosolids metal quality values for your facility during the lastcalendar year.

Outfall No. 002 - Anaerobically digestedParameter 80%

ofLimit

H.Q.Limit

CeilingLimit

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 80%Value

HighQuality

Ceiling

Arsenic 41 75 5.52 4.61 4.55 5.21 5.69 4.8 0 0Cadmium 39 85 1.01 .91 1.05 .99 1.06 1.1 0 0Copper 1500 4300 527 483 537 547 583 650 0 0Lead 300 840 24.4 20.9 24.5 23.4 24.4 28.4 0 0

Mercury 17 57 .48 .48 .53 .53 .81 .64 0 0Molybdenum 60 75 15.8 15.4 17 16.6 21.5 29.4 0 0

Nickel 336 420 25.2 31.6 25.1 27.9 28.8 28 0 0Selenium 80 100 7.19 7.78 7.47 6.22 5.87 6.34 0 0

Zinc 2800 7500 740 666 733 746 906 942 0 0

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Outfall No. 010 - Anaerobic centrifuged cakeParameter 80%

ofLimit

H.Q.Limit

CeilingLimit


HighQuality

Ceiling

Arsenic 41 75 6.9 0 0Cadmium 39 85 1.5 0 0Copper 1500 4300 766.5 0 0Lead 300 840 35.8 0 0

Mercury 17 57 .7 0 0Molybdenum 60 75 32.7 0 0

Nickel 336 420 29.6 0 0Selenium 80 100 9 0 0

Zinc 2800 7500 1180.6 0 0Outfall No. 009 - Batch anaerobic liquid sludge

Parameter 80%of

Limit

H.Q.Limit

CeilingLimit


HighQuality

Ceiling

Arsenic 41 75 4.54 6 4.49 4.98 6.63 5.31 0 0Cadmium 39 85 .95 1.14 1 .97 1.13 .87 0 0Copper 1500 4300 502 554 537 556 631 493 0 0Lead 300 840 23 27.9 23.6 23.5 26.2 19.2 0 0

Mercury 17 57 .39 .53 .52 .4 .6 .43 0 0Molybdenum 60 75 15.1 17.5 16.6 17.6 25.4 14.9 0 0

Nickel 336 420 25 28.5 26.8 29.2 28.2 24.5 0 0Selenium 80 100 6.08 10 6.35 5.19 7.04 6.42 0 0

Zinc 2800 7500 670 871 727 794 935 615 0 0

3.1.1 Number of times any of the metals exceeded the high quality limits OR 80% of the limit formolybdenum, nickel, or selenium = 0Exceedence Points

0 (0 Points)1-2 (10 Points)> 2 (15 Points)

3.1.2 If you exceeded the high quality limits, did you cumulatively track the metals loading ateach land application site? (check applicable box)

YesNo (10 points)

N/A - Did not exceed limits or no HQ limit applies (0 points)N/A - Did not land apply biosolids until limit was met (0 points)

3.1.3 Number of times any of the metals exceeded the ceiling limits = 0Exceedence Points

0 (0 Points)1 (10 Points)> 1 (15 Points)

3.1.4 Were biosolids land applied which exceeded the ceiling limit?Yes (20 Points)No (0 Points)

3.1.5 If any metal limit (high quality or ceiling) was exceeded at any time, what action was taken?Has the source of the metals been identified?

N/A

0

4. Pathogen Control (per outfall):4.1 Verify the following information. If any information is incorrect, use the Report Issue buttonunder the Options header in the left-side menu.

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Outfall Number: 002Biosolids Class: BBacteria Type and Limit: Fecal ColiformSample Dates: 01/01/2019 - 02/28/2019Density: 0Sample Concentration Amount: MPN/G TSRequirement Met: YesLand Applied: NoProcess:Process Description:

Outfall Number: 002Biosolids Class: BBacteria Type and Limit: Fecal ColiformSample Dates: 03/01/2019 - 04/30/2019Density: 307Sample Concentration Amount: MPN/G TSRequirement Met: YesLand Applied: YesProcess:Process Description:



Attachment 1

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Outfall Number: 002Biosolids Class: BBacteria Type and Limit: Fecal ColiformSample Dates: 11/01/2019 - 12/31/2019Density: 56Sample Concentration Amount: CFU/G TSRequirement Met: YesLand Applied: YesProcess:Process Description:

Outfall Number: 010Biosolids Class: ABacteria Type and Limit: Fecal ColiformSample Dates: 01/01/2019 - 12/31/2019Density: 342Sample Concentration Amount: MPN/G TSRequirement Met: YesLand Applied: YesProcess: Thermophilic Aerobic DigestionProcess Description: average of 10 samples taken on 9/30/19 to

ensure clearance for distribution

4.2 If exceeded Class B limit or did not meet the process criteria at the time of land application.4.2.1 Was the limit exceeded or the process criteria not met at the time of land application?

Yes (40 Points)No

If yes, what action was taken?

0

5. Vector Attraction Reduction (per outfall):5.1 Verify the following information. If any of the information is incorrect, use the Report Issuebutton under the Options header in the left-side menu.

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Outfall Number: 002Method Date: 02/28/2019Option Used To Satisfy Requirement: Injection when land applyRequirement Met: YesLand Applied: NoLimit (if applicable):Results (if applicable):

Outfall Number: 002Method Date: 04/30/2019Option Used To Satisfy Requirement: Injection when land applyRequirement Met: YesLand Applied: YesLimit (if applicable):Results (if applicable):




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5.2 Was the limit exceeded or the process criteria not met at the time of land application?Yes (40 Points)No

If yes, what action was taken?

N/A

0

6. Biosolids Storage6.1 How many days of actual, current biosolids storage capacity did your wastewater treatmentfacility have either on-site or off-site?

>= 180 days (0 Points)150 - 179 days (10 Points)120 - 149 days (20 Points)90 - 119 days (30 Points)< 90 days (40 Points)N/A (0 Points)

6.2 If you checked N/A above, explain why.

0

7. Issues7.1 Describe any outstanding biosolids issues with treatment, use or overall management:

2019 was the wettest year on record for the state of Wisconsin, with most of Madison's rainfalloccurring in the fall. This significantly limited the ability to land apply biosolids during theDistrict's usual fall hauling season. Without the ability to land apply, availability of on-site storagedecreased, prompting the need to landfill material for the first time in the biosolids program'shistory in early 2020. MMSD is currently working with a consultant to develop a biosolidsmanagement master plan that will address climate change and land application concerns.


Section Grade A

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Staffing and Preventative Maintenance (All Treatment Plants)

1. Plant Staffing1.1 Was your wastewater treatment plant adequately staffed last year?

YesNo


Could use more help/staff for:

1.2 Did your wastewater staff have adequate time to properly operate and maintain the plant andfulfill all wastewater management tasks including recordkeeping?

YesNo


2. Preventative Maintenance2.1 Did your plant have a documented AND implemented plan for preventative maintenance onmajor equipment items?

Yes (Continue with question 2) No (40 points)

If No, please explain, then go to question 3:

2.2 Did this preventative maintenance program depict frequency of intervals, types of lubrication,and other tasks necessary for each piece of equipment?

YesNo (10 points)

2.3 Were these preventative maintenance tasks, as well as major equipment repairs, recorded andfiled so future maintenance problems can be assessed properly?

Yes

Paper file systemComputer systemBoth paper and computer system

No (10 points)

0

3. O&M Manual3.1 Does your plant have a detailed O&M and Manufacturer Equipment Manuals that can be usedas a reference when needed?

YesNo

4. Overall Maintenance /Repairs4.1 Rate the overall maintenance of your wastewater plant.

ExcellentVery goodGoodFairPoor

Describe your rating:

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Continued use and improvement of CMMS and asset management program help staff managePMs, repairs, and replacements needed throughout the plant and collection system. MMSD hasalso implemented a reliability centered maintenance program in an effort to reduce the amountof emergency break-in work and move towards more preventative maintenance.


Section Grade A

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Operator Certification and Education

1. Operator-In-Charge1.1 Did you have a designated operator-in-charge during the report year?

Yes (0 points) No (20 points)

Name:ALAN L GROOMS

Certification No:34883

0

2. Certification Requirements2.1 In accordance with Chapter NR 114.56 and 114.57, Wisconsin Administrative Code, what leveland subclass(es) were required for the operator-in-charge (OIC) to operate the wastewatertreatment plant and what level and subclass(es) were held by the operator-in-charge?

SubClass

SubClass Description WWTP OICAdvanced OIT Basic Advanced

A1 Suspended Growth Processes X XA2 Attached Growth ProcessesA3 Recirculating Media FiltersA4 Ponds, Lagoons and NaturalA5 Anaerobic Treatment Of LiquidB Solids Separation X XC Biological Solids/Sludges X XP Total Phosphorus X XN Total Nitrogen XD Disinfection X XL Laboratory XU Unique Treatment SystemsSS Sanitary Sewage Collection X X NA NA

2.2 Was the operator-in-charge certified at the appropriate level and subclass(es) to operate thisplant? (Note: Certification in subclass SS, N and A5 not required in 2019; subclass SS is basic levelonly.)


0

3. Succession Planning3.1 In the event of the loss of your designated operator-in-charge, did you have a contingency planto ensure the continued proper operation and maintenance of the plant that includes one or moreof the following options (check all that apply)?

One or more additional certified operators on staff An arrangement with another certified operator An arrangement with another community with a certified operator An operator on staff who has an operator-in-training certificate for your plant and is expected tobe certified within one yearA consultant to serve as your certified operator None of the above (20 points)

If "None of the above" is selected, please explain:

0

4. Continuing Education Credits

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4.1 If you had a designated operator-in-charge, was the operator-in-charge earning ContinuingEducation Credits at the following rates?OIT and Basic Certification:

Averaging 6 or more CECs per year. Averaging less than 6 CECs per year.

Advanced Certification:Averaging 8 or more CECs per year. Averaging less than 8 CECs per year.


Section Grade A

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Financial Management

1. Provider of Financial InformationName:

Drew Suesse

Telephone:(608) 222-1201 (XXX) XXX-XXXX

E-Mail Address(optional):

[email protected]

2. Treatment Works Operating Revenues2.1 Are User Charges or other revenues sufficient to cover O&M expenses for your wastewatertreatment plant AND/OR collection system ?



2.2 When was the User Charge System or other revenue source(s) last reviewed and/or revised?Year:

20190-2 years ago (0 points)3 or more years ago (20 points)N/A (private facility)

2.3 Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) orfinancial resources available for repairing or replacing equipment for your wastewater treatmentplant and/or collection system?

Yes (0 points)

No (40 points)

0

REPLACEMENT FUNDS [PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 3]3. Equipment Replacement Funds3.1 When was the Equipment Replacement Fund last reviewed and/or revised?Year:

20191-2 years ago (0 points)3 or more years ago (20 points)N/A

If N/A, please explain:

3.2 Equipment Replacement Fund Activity

3.2.1 Ending Balance Reported on Last Year's CMAR $ 3,300,000.00

3.2.2 Adjustments - if necessary (e.g. earned interest,audit correction, withdrawal of excess funds, increasemaking up previous shortfall, etc.)

+ $ 450,000.00

3.2.3 Adjusted January 1st Beginning Balance $ 3,750,000.00

3.2.4 Additions to Fund (e.g. portion of User Fee,earned interest, etc.) + $ 0.00

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3.2.5 Subtractions from Fund (e.g., equipmentreplacement, major repairs - use description box3.2.6.1 below*) - $ 0.00

3.2.6 Ending Balance as of December 31st for CMARReporting Year $ 3,750,000.00

All Sources: This ending balance should include allEquipment Replacement Funds whether held in abank account(s), certificate(s) of deposit, etc.

3.2.6.1 Indicate adjustments, equipment purchases, and/or major repairs from 3.2.5 above.

N/A

3.3 What amount should be in your Replacement Fund? $ 3,348,283.00Please note: If you had a CWFP loan, this amount was originally based on the FinancialAssistance Agreement (FAA) and should be regularly updated as needed. Further calculationinstructions and an example can be found by clicking the SectionInstructions link under Infoheader in the left-side menu.

3.3.1 Is the December 31 Ending Balance in your Replacement Fund above, (#3.2.6) equal to, orgreater than the amount that should be in it (#3.3)?

YesNo

If No, please explain.

0

4. Future Planning4.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating,or new construction of your treatment facility or collection system?

Yes - If Yes, please provide major project information, if not already listed below.No

Project#

Project Description EstimatedCost

ApproximateConstruction

Year1 Activated Sludge Projects 11151000 2023

2 Nitrite Shunt/Low DO Pilot 2791000 20243 Septage Receiving Modifications 3502000 20234 Headworks Screening 4109000 20235 East & West Blower Switchgear 2624000 20256 Final Clarifier 4, 5, and 6 Launder Trough Replacement 239000 20217 Plant Energy Projects 17529000 20258 Annual Process Tank Coating & Repair 1076000 20209 Annual Pavement Improvement 408000 202010 Metrogro Applicators & Equipment 4148000 202011 Ops Building First Floor Remodel 2397000 202112 15 kV Electrical Service Replacement 3093000 202513 Lagoon Dikes Improvements 2109000 202214 Plant HVAC Improvements 838000 202115 Plant Unit Substation Improvements 333200 202016 UV Disinfection System Replacement 4197000 202117 West Int. - Spring Street Relief Lining 1743000 202018 NSVI Improvements - McKee to Dunn's Marsh 4754000 202119 West Int. - Shorewood Relief (Phase 1-3) 14646000 202120 NEI - Truax Ext. lining 5991000 2022

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21 NEI - Waunakee Ext. Relief 7133000 202322 NEI - FEI to SEI Lining 2070000 202323 Lower BMC Interceptor - Phase 5 4289000 202424 PS 6 to PS 10 Connector 7097000 202425 Grass Lake Dike Stabilization 864000 202126 PS 17 Force Main Relief - Phase 1 & 2 7622000 202127 PS 13 & 14 Rehab 11937000 202128 PS 4 Rehab 5328000 202229 PS 17 Rehab 5232000 202330 PS 16 Force Main Rehab 1652000 202331 Liquid Processing Improvements - Phase 1 16818000 202032 Headworks Flow Metering 2291000 202033 NEI - Truax Extension Relief 9644000 2020

5. Financial Management General Comments

ENERGY EFFICIENCY AND USE6. Collection System6.1 Energy Usage6.1.1 Enter the monthly energy usage from the different energy sources:

COLLECTION SYSTEM PUMPAGE: Total Power ConsumedNumber of Municipally Owned Pump/Lift Stations: 18

Electricity Consumed(kWh)

Natural Gas Consumed(therms)

January 744,612 4,219

February 707,031 6,784

March 685,119 6,894

April 737,024 4,596

May 735,956 1,890

June 744,820 979

July 745,988 125

August 760,351 4

September 741,553 29

October 786,697 106

November 731,429 1,644

December 622,780 3,161

Total 8,743,360 30,431Average 728,613 2,536

6.1.2 Comments:

6.2 Energy Related Processes and Equipment6.2.1 Indicate equipment and practices utilized at your pump/lift stations (Check all that apply):

Comminution or ScreeningExtended Shaft Pumps

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Flow Metering and RecordingPneumatic PumpingSCADA SystemSelf-Priming PumpsSubmersible PumpsVariable Speed DrivesOther:

6.2.2 Comments:

Of the 18 MMSD pumping stations, not all have each of the features highlighted above. Asstations are rehabilitated, improvements to energy efficiency are considered.

6.3 Has an Energy Study been performed for your pump/lift stations?NoYes

Year:2013

By Whom:Brown & Caldwell / Strand Associates

Describe and Comment:

Detailed alternatives for pumping stations were not investigated. Stations were viewed as eitheran energy source (wind, solar, thermal) or sinks (consumption).

6.4 Future Energy Related Equipment

6.4.1 What energy efficient equipment or practices do you have planned for the future for yourpump/lift stations?

Previous pump station rehab projects have received ISI Envision certification for installation ofmore energy efficient equipment. The District will continue to implement energy reducingmeasures when possible in future pumping station projects.

7. Treatment Facility7.1 Energy Usage7.1.1 Enter the monthly energy usage from the different energy sources:

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TREATMENT PLANT: Total Power Consumed/MonthElectricityConsumed

(kWh)

Total InfluentFlow (MG)

ElectricityConsumed/

Flow(kWh/MG)

Total InfluentBOD (1000 lbs)

ElectricityConsumed/

Total InfluentBOD

(kWh/1000lbs)

Natural GasConsumed(therms)

January 2,413,148 1,323.14 1,824 2,705.09 892 26,876

February 2,130,049 1,225.56 1,738 2,579.39 826 43,272

March 1,977,786 1,489.07 1,328 2,884.77 686 38,378

April 1,763,880 1,329.47 1,327 2,806.80 628 22,578

May 2,099,256 1,458.44 1,439 2,971.23 707 16,802

June 1,938,470 1,326.61 1,461 2,677.11 724 4,402

July 2,135,151 1,482.54 1,440 2,819.08 757 4,516

August 1,965,042 1,379.42 1,425 2,873.02 684 7,862

September 1,955,918 1,414.11 1,383 2,620.02 747 4,954

October 2,149,670 1,646.90 1,305 2,913.29 738 17,124

November 1,749,149 1,394.74 1,254 2,816.58 621 27,286

December 1,873,585 1,338.76 1,399 2,658.87 705 39,120

Total 24,151,104 16,808.76 33,325.25 253,170

Average 2,012,592 1,400.73 1,444 2,777.10 726 21,098

7.1.2 Comments:

7.2 Energy Related Processes and Equipment7.2.1 Indicate equipment and practices utilized at your treatment facility (Check all that apply):

Aerobic DigestionAnaerobic DigestionBiological Phosphorus RemovalCoarse Bubble DiffusersDissolved O2 Monitoring and Aeration ControlEffluent PumpingFine Bubble DiffusersInfluent PumpingMechanical Sludge ProcessingNitrificationSCADA SystemUV DisinfectionVariable Speed DrivesOther:

Acid digestion, phosphorus recovery, biogas treatment and use, headworks screening, and gritremoval.

7.2.2 Comments:

7.3 Future Energy Related Equipment

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7.3.1 What energy efficient equipment or practices do you have planned for the future for yourtreatment facility?

Replacement of blowers with more energy efficient units, investigation of low DO treatmentprocesses, replacement of old UV system, RAS and WAS pumping modifications, aerationequipment upgrades, energy master plan development.

8. Biogas Generation

8.1 Do you generate/produce biogas at your facility?NoYes

If Yes, how is the biogas used (Check all that apply):Flared OffBuilding HeatProcess HeatGenerate ElectricityOther:

Engine-driven blower; building cooling (adsorption chiller); flared only when other uses areunavailable and excess biogas remains.

9. Energy Efficiency Study

9.1 Has an Energy Study been performed for your treatment facility?NoYes

Entire facilityYear:

2013By Whom:

Brown & Caldwell / Strand AssociatesDescribe and Comment:

High strength waste acceptance was identified as a means to reach MMSD's long term goal ofenergy independence. A follow-up to this study began in 2019. Carollo was selected as theconsultant on the project, and will begin development of an energy master plan in 2020 to helpidentify a path forward when aging energy infrastructure reaches the end of its useful life.

Part of the facilityYear:

By Whom:

Describe and Comment:


Section Grade A

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Sanitary Sewer Collection Systems

1. Capacity, Management, Operation, and Maintenance (CMOM) Program1.1 Do you have a CMOM program that is being implemented?

YesNo

If No, explain:

1.2 Do you have a CMOM program that contains all the applicable components and itemsaccording to Wisc. Adm Code NR 210.23 (4)?

YesNo (30 points)N/A

If No or N/A, explain:

1.3 Does your CMOM program contain the following components and items? (check thecomponents and items that apply)

Goals [NR 210.23 (4)(a)]Describe the major goals you had for your collection system last year:

1. Manage risk and maximize wise investments in the expansion, replacement andrefurbishment of physical assets through the Sustainable Infrastructure Management (SIM)program2. Comply with WPDES permit3. Comply with regulatory requirements including U.S. EPA, WPDES, and DNR rules includingthe 2013 Wisconsin “SSO Rule”4. Take all feasible steps to cease sanitary sewer overflows5. Improve or maintain system reliability6. Maintain assets cost-effectively through a rehabilitation and replacement program based oncondition assessment7. Provide level of service as defined by MMSD staff8. Reduce the potential threat to human health from sewer overflows9. Provide adequate capacity to convey peak flows10. Take all feasible steps to eliminate excessive infiltration and inflow (I/I)11. Protect collection system worker health and safety12. Operate a continuous CMOM Program13. Assist satellite communities

Did you accomplish them?YesNo

If No, explain:

Organization [NR 210.23 (4) (b)]Does this chapter of your CMOM include:

Organizational structure and positions (eg. organizational chart and position descriptions)Internal and external lines of communication responsibilitiesPerson(s) responsible for reporting overflow events to the department and the public

Legal Authority [NR 210.23 (4) (c)]What is the legally binding document that regulates the use of your sewer system?Sewer Use OrdinanceIf you have a Sewer Use Ordinance or other similar document, when was it last reviewed andrevised? (MM/DD/YYYY) 2017-07-27

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Does your sewer use ordinance or other legally binding document address the following:Private property inflow and infiltrationNew sewer and building sewer design, construction, installation, testing and inspectionRehabilitated sewer and lift station installation, testing and inspectionSewage flows satellite system and large private users are monitored and controlled, asnecessaryFat, oil and grease controlEnforcement procedures for sewer use non-compliance

Operation and Maintenance [NR 210.23 (4) (d)]Does your operation and maintenance program and equipment include the following:

Equipment and replacement part inventoriesUp-to-date sewer system mapA management system (computer database and/or file system) for collection systeminformation for O&M activities, investigation and rehabilitationA description of routine operation and maintenance activities (see question 2 below)Capacity assessment programBasement back assessment and correctionRegular O&M training

Design and Performance Provisions [NR 210.23 (4) (e)]What standards and procedures are established for the design, construction, and inspection ofthe sewer collection system, including building sewers and interceptor sewers on privateproperty?

State Plumbing Code, DNR NR 110 Standards and/or local Municipal Code RequirementsConstruction, Inspection, and TestingOthers:

NASSCO's Pipeline Assessment Certification Program

Overflow Emergency Response Plan [NR 210.23 (4) (f)]Does your emergency response capability include:

Responsible personnel communication proceduresResponse order, timing and clean-upPublic notification protocolsTrainingEmergency operation protocols and implementation procedures

Annual Self-Auditing of your CMOM Program [NR 210.23 (5)]Special Studies Last Year (check only those that apply):

Infiltration/Inflow (I/I) AnalysisSewer System Evaluation Survey (SSES)Sewer Evaluation and Capacity Managment Plan (SECAP)Lift Station Evaluation ReportOthers:

MMSD has retained Brown and Caldwell to develop an I/I program framework. Details inquestions 5.4.

0

2. Operation and Maintenance2.1 Did your sanitary sewer collection system maintenance program include the followingmaintenance activities? Complete all that apply and indicate the amount maintained.Cleaning 6.4 % of system/year

Root removal 0 % of system/year

Flow monitoring 12 % of system/year

Smoke testing 0 % of system/year

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Sewer linetelevising 9.3 % of system/year

Manholeinspections 18.5 % of system/year

Lift station O&M 50 # per L.S./year

Manholerehabilitation 0.8 % of manholes rehabbed

Mainlinerehabilitation 2 % of sewer lines rehabbed

Private sewerinspections 0 % of system/year

Private sewer I/Iremoval 0 % of private services

River or watercrossings 12.5 % of pipe crossings evaluated or maintained

Please include additional comments about your sanitary sewer collection system below:

3. Performance Indicators3.1 Provide the following collection system and flow information for the past year.

46.4 Total actual amount of precipitation last year in inches

34.48 Annual average precipitation (for your location)

144.8 Miles of sanitary sewer

18 Number of lift stations

0 Number of lift station failures

0 Number of sewer pipe failures

1 Number of basement backup occurrences

2 Number of complaints

46.05 Average daily flow in MGD (if available)

53.13 Peak monthly flow in MGD (if available)

106.22 Peak hourly flow in MGD (if available)

3.2 Performance ratios for the past year:0.00 Lift station failures (failures/year)

0.00 Sewer pipe failures (pipe failures/sewer mile/yr)

0.04 Sanitary sewer overflows (number/sewer mile/yr)

0.01 Basement backups (number/sewer mile)

0.01 Complaints (number/sewer mile)

1.2 Peaking factor ratio (Peak Monthly:Annual Daily Avg)

2.3 Peaking factor ratio (Peak Hourly:Annual Daily Avg)

4. Overflows

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LIST OF SANITARY SEWER (SSO) AND TREATMENT FACILITY (TFO) OVERFLOWS REPORTED **Date Location Cause Estimated

Volume (MG)0 2/8/2019 6:30:00 AM -

2/8/2019 6:45:00 AMAbout 20 gallons from pressure sewer pipe 2399White Oak Trail, Fitchburg, WI

0 - 0

1 3/22/2019 1:00:00 PM -3/22/2019 1:30:00 PM

Approximately 80 gallons from Digester No. 5 at1610 Moorland Road, Madison WI

0.0001 - 0.0001

2 3/24/2019 12:30:00 PM -3/24/2019 2:00:00 PM

Digester No. 5 at 1610 Moorland Road, Madison WI 0.0004 - 0.0004

3 4/19/2019 10:00:00 PM -4/22/2019 2:00:00 PM

15 gallons at 1610 Moorland Road, Madison, WI..Phosphorus treatment pilot study

Equipment Failure 0 - 0

4 7/2/2019 9:00:00 AM -7/2/2019 11:00:00 AM

1610 Moorland Road, Madison, WI. Actual amountof wastewater discharge is 60 gallons, not enoughdecimal places provided above (0.00006 MG).

0.0001 - 0.0001

5 7/14/2019 4:00:00 PM -7/15/2019 12:30:00 PM

1610 Moorland Road, Madison, WI. 0.0005 - 0.0005

** If there were any SSOs or TFOs that are not listed above, please contact the DNR and stop work on this section untilcorrected.What actions were taken, or are underway, to reduce or eliminate SSO or TFO occurences in the future?

Of the six overflows in 2019, only one occurred in the collection system with a potential for public exposure. The rootcause of the SSO was an error in the effluent pump programming, which caused a surge in the pipe. Pressure in the linewas relieved at a standpipe. Approximately 20 gallons of clear, treated effluent exited the top of the standpipe. Since theSSO, the standpipe has been replaced with a pressure relief valve and corrections to effluent pumping have been made.

The other five overflows happened within the treatment plant grounds with minimal potential for public exposure. Themajority of these TFOs were due to digester foaming. The District has historically struggled with digester foaming, leadingto years of research, implementation of acid-phase digestion, and replacement of digester mixers as part of the 11thaddition. While these actions have reduced digester foaming, the District still experiences seasonal foaming, albeit to alesser degree. Seasonal foaming may be inevitable, but operational management of the digesters such as attentivemonitoring of digester sludge levels and proactive dosing of chemical defoamant may reduce the likelihood of a TFO duringmonths in which there is a higher propensity of foaming.

5. Infiltration / Inflow (I/I)5.1 Was infiltration/inflow (I/I) significant in your community last year?

YesNo

If Yes, please describe:

5.2 Has infiltration/inflow and resultant high flows affected performance or created problems inyour collection system, lift stations, or treatment plant at any time in the past year?

YesNo

If Yes, please describe:

5.3 Explain any infiltration/inflow (I/I) changes this year from previous years:

No significant changes in I/I from previous years.

5.4 What is being done to address infiltration/inflow in your collection system?

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(1). MMSD completed three major sewer rehabilitation projects in 2019. These projects wereinvolved installation of a new cured-in-place liner (WI-PS5 to Gammon Ext), a tite-fit HDPE pipe(PS10 FM), and joint grouting (SEI upstream of PS9) to address I/I and condition issues. Thetotal cost of these projects was $1.9 million;

(2). MMSD replaced approximately 1,450 feet of cast iron interceptor sewer (SWI-Haywood) in2019 in downtown Madison in an area of high groundwater. Total project cost was $1.6 million;

(3). In April 2019, MMSD completed an emergency replacements of 95 ft of asbestos cementpipe that was damaged by large rocks in a drainage way near Waite Circle in the City of Madison.Later in 2019, MMSD sewers (SWI) were relocated out of the main drainage channel as part of a

storm water culvert replacement project. These changes reduced the risk of inflow;

(4). MMSD is pressure testing approximately 600 joints in an interceptor sewer (NEI) in 2020 ina high groundwater area and anticipates grouting approximately 200 of those joints. The totalbudget for the project is $300,000;

(5). MMSD hosted three meetings with its customer communities in 2019 to discuss issuesrelating to I/I mitigation. An advisory committee consisting of 6 members from customercommunities was formed in December 2019 to provide guidance and feedback on development ofan I/I reduction program framework that also addresses private property I/I;

(6) In September 2019, MMSD awarded professional services for the I/I Reduction Program Planto Brown and Caldwell. The purpose of the I/I Reduction Program Plan is to evaluate options andrecommend next steps for developing an infiltration and inflow program for the District. The planwill also outline sewer use ordinance changes, data needs, and preliminary cost estimates forthe program. In March 2020, the contract was amended to include additional services for workwith the I/I Advisory Committee;

(7). MMSD’s six-year 2021 Capital Improvements Plan includes a number of projects that willeither replace aging interceptor sewers or rehabilitate existing interceptor sewers and manholeswith a cured-in-place liner to reduce I/I and to address structural issues. The plan calls for a totalof five projects to be completed over the planning period at a total cost of approximately $17.1million;

(8). The Capital Area Regional Planning Commission completed a capacity assessment of MMSD’scollection system in 2018. This report evaluated both existing and future flowrates in all parts ofthe system and estimated I/I contributions from each basin;

(9). MMSD is updating its Collection System Facilities Plan in 2019 and 2020. Work on thisdocument will include a thorough evaluation of hydraulic capacity throughout MMSD’s collectionsystem, including estimates of contributions from clear water sources. Part of this work includesBrown and Caldwell’s work under the I/I Reduction Program Plan to develop a framework for aprivate property inflow and infiltration program;

(10). MMSD added additional language regarding infiltration and inflow in the latest revision of itsSewer Use Ordinance (adopted July 30, 2015 and last revised July 27, 2017). The languageprovides a quantitative definition of I/I and requires that customers develop a corrective actionplan for exceeding the defined limits. The sewer use ordinance is being reviewed as part ofBrown and Caldwell’s scope of work under the I/I Reduction Program Plan project. The plan willprovide recommended changes to the sewer use ordinance that are needed to support the I/IProgram;

(11). MMSD interceptors are cleaned and televised on a routine basis to identify any defects thatmay contribute to I/I. Each interceptor is typically televised at least once every ten years. Anydefects found are documented and prioritized for possible repair or replacement depending onthe severity of the defect;

(12). MMSD manholes are inspected at least once every five years. MMSD worked with anengineering consultant to develop a new manhole condition assessment database in 2016. Thedatabase includes several features to document I/I sources and to identify mitigation strategies;

(13). Flows are monitored during wet weather events at MMSD’s pumping stations and forseveral pumping stations owned by MMSD’s customers. Peak flows at these stations arecompared to average daily flows and stations with high peaking factors are studied further for

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Section Grade A

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Grading SummaryWPDES No: 0024597

SECTIONS LETTER GRADE GRADE POINTS WEIGHTINGFACTORS

SECTIONPOINTS

Influent A 4 3 12 BOD/CBOD A 4 10 40 TSS A 4 5 20 Ammonia A 4 5 20 Phosphorus A 4 3 12 Biosolids A 4 5 20 Staffing/PM A 4 1 4 OpCert A 4 1 4 Financial A 4 1 4 Collection A 4 3 12

TOTALS 37 148 GRADE POINT AVERAGE (GPA) = 4.00

Notes:A = Voluntary Range (Response Optional)B = Voluntary Range (Response Optional)C = Recommendation Range (Response Required)D = Action Range (Response Required)F = Action Range (Response Required)

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ADOPTION OF COMPLIANCE MAINTENANCE ANNUAL REPORT 2019 2020-08-13-R4

WHEREAS, it is a requirement under the District's Wisconsin Pollutant Discharge Elimination System (WPDES) permit issued by the Wisconsin Department of Natural Resources (DNR) to file a Compliance Maintenance Annual Report (CMAR) for its wastewater treatment and collection system in accordance with Wisconsin Administrative Code NR 208, and;

WHEREAS, the purpose of the CMAR is to provide governing bodies and the DNR with a scorecard summarizing plant performance and preparedness, as well as identify areas in which more attention is required, and;

WHEREAS, the Commissioners of the Madison Metropolitan Sewerage District have reviewed the CMAR (included by reference) for the Nine Springs Wastewater Treatment Plant for calendar year 2019, and;

WHEREAS, this report gives an overall grade point average of 4.0, and;

WHEREAS, all CMAR sections received a grade above “C”, and therefore do not require response actions, and;

WHEREAS, the District recorded six overflows in 2019, and;

WHEREAS, the sole sanitary sewer overflow has been corrected through changes to effluent pump programming and replacement of the effluent forcemain standpipe, and;

WHEREAS, reoccurrence of treatment facility overflows related to digester foaming will be mitigated through proactive chemical defoamant dosing and attentive monitoring of digester sludge levels, and;

NOW, THEREFORE, BE IT RESOLVED, by the Madison Metropolitan Sewerage District Commission, and; following considerations of the above recitals which are incorporated by reference, as follows:

1. The Commission approves the actions taken, or to be taken, as identified by the Compliance Maintenance Annual Report to maintain compliance with permit conditions for the Nine Springs Wastewater Treatment Plant, and;

Attachment 2

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2. The commission authorizes the submission of the CMAR to the Department of Natural Resources informing them of the District's wastewater management activities and the physical condition and performance of the conveyance treatment works for calendar year 2019, and the District's future plans to address identified needs.




Attachment 2

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Review Bids, Increase Total Project Cost and Award Contract: Operations Building 1st Floor Remodel

Lead Staff: Lisa Coleman, PE, Project Engineer Requested Action: The Commission is requested to approve Resolution 2020-08-13-R5 which increases the total project cost for the Operations Building 1st Floor Remodel project from $1,729,000 to $2,050,000 and awards the contract to the low bidder, Kenneth F. Sullivan Co., at their low bid price of $1,566,525. Attachments: Attachment 1: Bid Tabulation Attachment 2: Resolution 2020-08-13-R5 Financial Impact: Budgeted and current (which reflects the actual low construction bid amount) cost estimates for the Operations Building 1st Floor Remodel project are listed in the table below.

2020 Budget Current Estimate Construction Cost plus Contingency plus

Other Costs (permits, etc.) $1,444,000 $1,655,000

Professional Services & MMSD Staff Time $285,000 $395,000

Total Project Cost $1,729,000 $2,050,000 When the low bid amount is accounted for, a total project cost of approximately $2,050,000 is anticipated. This includes all staff time, professional services, miscellaneous costs, etc. This exceeds the $1,729,000 estimate of total project costs that are included in the 2020 Capital Budget by $321,000. The reason for the increase is explained in the Background section that follows. The 2021 draft Capital Improvements Plan was accepted by the Commission in July with a total cost of $2,397,000 for this project. The 2021 Capital Budget will incorporate the bid results and the current estimate of total project costs ($2,050,000). It is anticipated that this project will be funded by a Clean Water Fund loan.

77

Background: The Operations Building 1st Floor Remodel project includes improvements to approximately 5,000 square feet of existing space in the middle of the building. Major goals of the project include:

• Better security • More efficient use of space • A more inclusive workplace • Improved working conditions and a healthier workplace • Improved public access

Engberg Anderson Architects were retained to assist with the space needs, planning, and design of the improvements. This work started in September 2019 and has been ongoing since that time. At the Feb. 13, 2020 Commission meeting, staff presented an update on the progress of the Operations Building 1st Floor Remodel. At that time, staff also requested an increase in design consulting fees due to several scope changes. These included a new pedestrian bridge to access the building, landscaping and entrance modifications, and several other small scope changes. Staff indicated that the scope changes would likely increase the total project cost to approximately $2.20M, but a formal increase to the total project cost would not be requested until construction bids were received. We are now at that time, with the increase being lower ($2.05M vs. $2.20M) than what was anticipated in February. The project was advertised in late June 2020, and bids were opened on July 30, 2020. Results of the bid opening are included in Attachment 1: Bid Tabulation. Key takeaways from the bidding process include the following:

• There was significant interest in the project, with nine contractors pre-qualifying for the project and submitting bids. This indicates a favorable bidding climate for the District and ensures the District received very competitive bids.

• The nine bids were very close overall, which indicates that the project scope was clear and the contract documents were high quality.

Staff has contacted Kenneth Sullivan Co.; they are very comfortable with their bid and are looking forward to working with the District on this project. Analysis and Options: Recommendation: Approve Resolution 2020-08-13-R5, which awards the contract for the Operations First Floor Remodel to the low bidder, Kenneth F. Sullivan Co., at their low bid price of $1,566,525 and increases the total project cost from $1,729,000 to $2,050,000.

78

Key considerations:

• Kenneth F. Sullivan Co. was the low bidder in the competitive bidding process. • The low bid was above the estimate included in the 2020 Capital Budget due to the

scope changes discussed earlier. The $321,000 increase in the total project cost will be accounted for in future capital budgeting.

• Kenneth F. Sullivan Co. is qualified to perform the work, is financially stable, and included the necessary documentation with their bid (bid bond, DBE solicitation, addenda acknowledgement, etc.).

• The District has limited experience working with Kenneth F. Sullivan Co. This is the first time they will be performing a project for MMSD in recent memory. However, they have extensive prior experience with this type of work, as they typically complete five to 10 projects of this scope (i.e., in the $1M to $10M range) annually.

Option 1: Delay the project and do not award the contract. Key considerations:

• Delaying the project will result in continued inefficient use of space, a less inclusive and healthy workplace, and continued limited barrier-free access to the building.

• Delaying and/or re-bidding the project will result in additional administrative and engineering costs.

• Delaying the project would jeopardize the current competitive bidding climate and result in higher bids.

Next Steps: Staff recommends awarding the contract to the low bidder, Kenneth F. Sullivan Co., and increasing the total project cost per Commission policy. Following completion of bonding and insurance requirements, the contract will be finalized by the District and the contractor. Construction is scheduled to begin in October, with substantial completion in late 2021.

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Bid Tabulation

Operations Building 1st Floor Remodel

Bid Opening: Thursday, July 30, 2020

Bidder Total Amount

Kenneth F. Sullivan Co. $ 1,566,525.00

C.D. Smith Construction $ 1,685,000.00

Joe Daniels Construction Co., Inc. $ 1,685,000.00

JP Cullen & Sons, Inc. $ 1,695,078.00

Tri-North Builders, Inc. $ 1,704,800.00

Vogel Bros Building Co. $ 1,704,900.00

J.H. Findorff and Son, Inc. $ 1,749,924.00

Miron Construction Co., Inc. $ 1,841,617.00

US Vet General Contracting, LLC $ 1,859.488.00

Attachment 1

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AWARD OF CONTRACT AND INCREASE TOTAL PROJECT COST: OPERATIONS BUILDING 1ST FLOOR REMODEL

2020-08-13-R5

WHEREAS, Madison Metropolitan Sewerage District (the District) has determined the need to remodel a portion of the 1st floor of the Operations Building located on the Nine Springs Wastewater Treatment Plant campus; and,

WHEREAS, the Operations Building 1st Floor Remodel project was included in the District’s 2020 Capital Improvements Plan and Budget; and,

WHEREAS, Engberg Anderson Architects prepared plans and specifications for the project; and,

WHEREAS, the project will provide better building security, more efficient use of space, a more inclusive workplace, improved working conditions, and improved public access; and,

WHEREAS, the scope of work includes improvements to approximately 5,000 square feet of existing space in the middle of the building; and,

WHEREAS, District staff advertised and bid the project as required by Wisconsin Statutes and the District’s procurement policies; and,

WHEREAS, District staff reviewed bidders’ proof of responsibility, including but not limited to standard information regarding financial ability, equipment, experience in the work prescribed in the public contract, and other matters that the District requires for the protection and welfare of the public in the performance of the project, all as permitted by Wis. Stats. s. 66.0901(2) and District policy, and thereby pre-qualified the bidders; and,

WHEREAS, the District received nine competitive bids from pre-qualified bidders and noted no bid abnormalities among the bids received; and,

WHEREAS, the lowest responsible bid contains all documentation required by law and District policy, including, but not limited to, bid security; and,

WHEREAS, the Commission on February 13, 2020, in Resolution 2020-02-13-R6, increased the scope of the project and anticipated an increase in the total project cost once construction bids were received; and

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WHEREAS, bids received were higher than budgeted due to scope increases during design, which resulted in the project exceeding the total project cost budgeted; and,

WHEREAS, per policy, Commission approval is required to increase the total project cost above what was originally approved in the 2020 Capital Budget, and,

WHEREAS, the project will be financed by a Clean Water Fund loan. NOW, THEREFORE, BE IT RESOLVED by the Madison Metropolitan Sewerage District Commission, and following consideration of the above recitals which are incorporated by reference, as follows:

1. The Commission awards the contract for the Operations Building 1st Floor Remodel project to Kenneth F. Sullivan, at its low bid price of $1,566,525.00.

2. The Commission increases the total authorized project cost from $1,729,000 to $2,050,000.

3. Following completion of all required conditions, the Commission authorizes the Chief Engineer and Director to execute the contract on behalf of the District.




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Project Update: Nine Springs Valley Interceptor (NSVI) Improvements – McKee Road to Dunn’s Marsh

Lead Staff: Rachel Feil, Project Engineer Requested Action: No action is required. This report is to update the Commission on the current status of the Nine Springs Valley Interceptor Improvements – McKee Road to Dunn’s Marsh project in preparation for bidding and awarding a construction contract for the project. Attachments: None Financial Impact: The total budgeted amount for this project in the 2020 Capital Budget is $4,621,000, which has been increased to $4,754,000 in the 2021 Capital Improvements Plan to reflect the most current construction cost estimate of $4,005,000. It is anticipated that this project will be funded by a Clean Water Fund loan. Background: The District is replacing the existing sanitary interceptor along the Military Ridge Trail and Cannonball Path between McKee Road and Seminole Highway. This project, known as Nine Springs Valley Interceptor Improvements - McKee Road to Dunn's Marsh, will increase capacity to serve growing communities and protect public health by replacing deteriorated infrastructure. This interceptor, which was installed in 1965, currently provides service to the west side of the City of Madison, the City of Fitchburg, the City of Verona, and portions of the City of Middleton. Approximately 4,200 lineal feet of the existing concrete interceptor is corroded and needs additional capacity. The project has been included in the District’s Capital Improvements Plan and is currently listed in the 2020 Capital Budget under business case “B01”. The project will include installation of 4,200 linear feet of sanitary sewer interceptor sewer varying in size from 48” to 36” in diameter; installation of 12 concrete manholes with corrosion-resistant coatings; abandonment of existing sanitary sewer; removal and replacement of the existing Cannonball and Military Ridge multi-use trails; and miscellaneous site and restoration items. Analysis and Options:

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The project update is being provided for informational purposes only. There are no options to consider, and no formal action is requested at this time. Next Steps:

• Sewer extension approval at the August 27, 2020 Commission meeting • Advertise the project in September • Open bids October 1, 2020 • Commission approval and award of a construction contract at the October

15, 2020 meeting • Begin construction in November 2020 • Complete construction December 2021

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COMMISSION AGENDA REPORT August 13, 2020

Approve an Agreement for Legal Services with Stafford Rosenbaum, LLP

Lead Staff: Michael Mucha, Chief Engineer and Director Requested Action: The Commission is requested to approve resolution 2020-08-13-R6 approving a legal services agreement with Stafford Rosenbaum, LLP for general and special legal services. Attachments: Attachment 1: Legal Services Summary Attachment 2: Resolution 2020-08-13-R6 Attachment 3: Service Agreement Financial Impact: The cost of general legal services would be $102,000 for the annual retainer and up to $50,000 for special legal services. The District budgets $180,000 a year for general and special legal services. Background: The District has contracted with Stafford Rosenbaum, LLP for general legal services since 2013. General legal services include general counsel and legal advice to the District when requested by the Commission, Chief Engineer or directors on District matters. Typical general counsel responsibilities include advising the District with respect to: District compliance with state and federal regulatory and permit requirements; advising the District on pending and future regulatory compliance issues; District policies and ordinances; Community Customer practices and ordinances; District annexations, user charges, connection fees and taxes; statutory budget and finance requirements; Wisconsin's open meetings and public record's laws; contract preparation and administration; construction and procurement law, public bidding requirements, construction liens and releases; labor and employment law; and local government law.

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Stafford Rosenbaum was selected in 2013 through a competitive selection process that included Commission members and staff. The agreement had a three-year term and was renewed for another three years by the Commission in 2016. Stafford Rosenbaum continues to provide services under the agreement, which expired in December 2019. The agreement itself is structured to provide Stafford with a $8,000 monthly retainer based on an average of 30 hours at $275 per hour to perform the general services listed above. The amount is rounded down from the exact calculation. This retainer amount is fixed for the term of the agreement. Additional compensation is provided for special legal services on a pre-authorized basis. Special legal services include legal services for specific projects that would result in substantially more than 30 hours of legal services per month. Examples would include litigation, lobbying, labor and employment disputes, ordinance or policy development and major regulatory disputes. Analysis and Options: Attachment 1 is a summary of legal services under the current retainer agreement from 2016 showing the amount actually spent vs. the retainer amount received. Most of the time actuals were close to the retainer amount. But overall for the 3.5-year period, Stafford performed $23,063 more in legal services than was covered by the retainer. In 2020 so far, most were closer to 40 hours and therefore exceeded the retainer amount. For most months, general items are five to 10 hours; HR is less than five hours, and annexation and sewer charges minimal. The areas subject to the most variation and additional expenses were contract issues and regulatory issues. During this last contract term, approximately $25,000 was spent on special legal services. Most of the expenditures were in 2017 and 2018 on WPDES issues, Terravessa and connection charges. Stafford’s hourly rate is locked for the entire contract term, even though the past three years, Stafford’s municipal services hourly rate has gone from $275 to $295, approximately a 6.8% increase (2.2% per year). A 6.8% increase if applied to the retainer would increase the retainer to $8,500 a month. Staff has renegotiated the terms of the agreement and there are two substantive changes.

• Increase the monthly retainer from $8,000 to $8,500 per month to account for a new hourly rate of $295.

• Move from a three-year contract format to an annual review that can be renegotiated or terminated with or without cause by either party with 90 days’ notice.

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Recommendation: The Commission is requested to approve resolution 2020-08-13-R6 approving a legal agreement Stafford Rosenbaum, LLP for general and special legal services. Key considerations:

• Stafford Rosenbaum has provided reliable and knowledgeable legal services for over six years.

• The firm has developed detailed knowledge of the District’s history, legal issues, and staff. Unlike one-time contracted services, this knowledge is particularly useful for legal counsel.

• The agreement is effective Jan. 1, 2020, but new monthly retainer and fees will go into effect September 1, 2020.

• The hourly rate and retainer are locked in and can only be changed by Commission resolution.

• Special services are authorized at the discretion of the Chief Engineer and Director up to $50,000 per year.

• Stafford Rosenbaum is recognized as an industry leader for water law and wastewater regulation and represents other municipalities on wastewater issues as well as a statewide association (MEG Wastewater) that monitors and advocates for municipal wastewater entities with the legislature and DNR.

• The agreement allows for an annual review by the Chief Engineer and Director. Option 1: Direct the Chief Engineer and Director to prepare an agreement to retain Stafford Rosenbaum under similar terms as the last agreement and return for Commission approval. Key considerations:

• Would establish another fixed three-year term for legal services with Stafford Rosenbaum.

• Compensation terms would be negotiated. Option 2: Go through an open and competitive process to select an attorney. Key considerations:

• May assure the Commission that the District is receiving the best legal services that it can afford.

• The District has not solicited legal service for six years. There may be better options available.

• Allows the District to reassess its needs.

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• Hiring a new attorney would require a significant transition process that would take significant staff and legal counsel time. The last transition from Axley to Stafford took over 12 months and required Stafford to commit to far more hours than was covered by the retainer for the first several years to get up to speed with District policies and regulatory issues

Next Steps: Sign the agreement and continue services.

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Attachment 1

MMSD Legal Services Performed Under Current Contract 2017 to Date 2017*

Invoice # Actual Performed

Retainer Special Services +

January 1190533 4642.00 7000.00 3725.00 February 1192171 8635.00 8000.00 7067.50

March 1192779 11412.50 8000.00 April 1194417 12690.00 8000.00 May 1198140 12762.60 8000.00 June 1196423 13292.50 8000.00 July 1198203 16490.00 8000.00

August 1198916 12945.00 8000.00 September 1200489 11907.50 8000.00

October 1200693 8675.00 8000.00 November 1202724 9507.50 8000.00 4015.00 December 1203591 8782.50 8000.00 8442.50

Total 131742.10 95000.00 23,250.00 *Connie received some of the retainer each month + Special services included:

10,792.50 Connection fee issues 5417.50 WPDES issues 7040.00 Terravessa issues

2018

Actual Performed

Retainer Special Services+

January 1205193 11895.00 8000.00 522.50 February 1206215 8665.00 8000.00 770.00

March 1207462 8797.50 8000.00 55.00 April 1208567 8900.00 8000.00 275.00 May 1209951 7940.00 8000.00 495.00 June 1210931 2255.00 8000.00 July 1211998 3137.50 8000.00


October 1215292 4742.50 8000.00 November 1216587 7132.50 8000.00 December 1217111 10742.50 8000.00

Total 83015.00 96000.00 2117.50 +Special services included: 2007.50 WPDES Issues 110.00 Terravessa

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Attachment 1

MMSD Legal Services Performed Under Current Contract 2017 to Date 2019

Actual Performed Paid January 1218688 1202.50 8000.00

*February 1219935 8080.00 8000.00 *March 1221410 6732.85 8000.00

April 1222663 8682.50 8000.00 May 1223856 11822.50 8000.00 June 1224967 7335.00 8000.00 July 1226208 7360.00 8000.00


October 1229744 4497.50 8000.00 November 1230735 4862.50 8000.00 December 1231543 4992.50 8000.00

78317.85 96000.00 2020*

Actual Performed Paid January 1233141 3310.00 8000.00

February 1233620 10595.00 8000.00 March 1235138 8155.00 8000.00 April 1236372 11347.50 8000.00 May 1237685 10510.34 8000.00 June 1238838 7260.00 8000.00 July 10980.00 8000.00

August 0 0 September 0 0

October 0 0 November 0 0 December 0 0

62157.84 56000.00 *Connie had $6,000 bill in January and February. That amount was subtracted ($3,000 from our retainer for February and $2,225 from retainer in March) but chart shows those amounts added as work in February and March.

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APPROVE A SERVICES AGEREEMENT WITH STAFFORD ROSENBAUM, LLP 2020-08-13-R6

WHEREAS, the District requires legal services for advising on District policies and ordinances; Community Customer practices and ordinances; District annexations, user charges, connection fees and taxes; statutory budget and finance requirements; Wisconsin's open meetings and public record's laws; contract preparation and administration; construction and procurement law, public bidding requirements, construction liens and releases; labor and employment law; and local government law every year the commission establishes policy priorities, and;

WHEREAS, District staff do not have the expertise or capacity to perform these services in-house; and

WHEREAS, the District has determined that the most cost-effective method for acquiring services is through a legal firm with specialized expertise in general government, water law and labor and employment law, and;

WHEREAS, Stafford Rosenbaum LLP was selected to serve as District legal counsel in 2013 after an open and competitive process, and;

WHEREAS, Stafford Rosenbaum, LLP has served the District effectively and efficiently for over six years, and;

WHEREAS, the agreement has expired and must be renewed to continue services, and;

WHEREAS, the District desires to continue to engage Stafford Rosenbaum LLP for legal services through an annual contract covering 2020 and continue until terminated; and

WHEREAS the District and Stafford Rosenbaum have negotiated a proposed “Agreement for Legal Services with Stafford Rosenbaum LLP”

THEREFORE, BE IT RESOLVED, that the Commission of the Madison Metropolitan Sewerage District approves a service agreement with Stafford Rosenbaum, LLP that is attached by reference and authorizes the Chief Engineer and Director to execute it.

FURTHER, BE IT RESOLVED, that under this agreement,

• The Commission authorizes $ 102,000 per year for general legal services based on a $8,500 monthly retainer.

Attachment 2

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• The retainer amount will be prorated in 2020 starting September 1. • The Commission authorizes the Chief Engineer & Director to expend up to $50,000 per

year for special legal services. • The Chief Engineer & Director will perform annual reviews of Stafford Rosenbaum, LLP’s

performance under this service agreement and will bring to the Commission for approval any adjustments and modifications to the agreement and for amounts that exceed contract authority in conformance with the District’s financial policies.

The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held on Aug. 13, 2020.



Attachment 2

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Z:\Resource Team\COMMISSION WORK-IN-PROGRESS\2020\August\August 13\8. Extend Contract with Stafford\3 Final Legal Agreement with Stafford Rosenbaum 2020 - mm final.docx 0811201110

AGREEMENT FOR LEGAL SERVICES WITH STAFFORD ROSENBAUM LLP

It is hereby agreed by and between the Madison Metropolitan Sewerage District, hereinafter referred to as the "District," and the law firm of Stafford Rosenbaum LLP, hereinafter referred to as "District Counsel," as follows: 1. Term of Agreement. The term of this Agreement shall commence on January2020

and shall continue, subject to the termination and renewal provisions of paragraph 7.

2. Review. This Agreement shall be subject to annual review by the District subject to the provisions in paragraph 6.

3. Scope of Representation. The District hereby retains the District Counsel to serve as general legal counsel and to provide such legal services as shall, from time to time, be requested by the District as set forth herein. Paul G. Kent will serve as lead counsel. The District Counsel may assume that requests for legal services that are made by the Chief Engineer or District Directors are authorized.

4. Compensation. The District shall pay for legal services as follows:

A. General Legal Services

The District shall pay a monthly fixed fee of $8,500 per month to District Counsel, beginning the month after this Agreement is approved by the District, which fee is intended to provide compensation for the following services:

(1) Attend regular Commission meetings and a reasonable number of other meetings on District issues. As intended by this Agreement, District Counsel's attendance at District meetings includes: assistance with agendas, presentations and Commission Action Reports (CARs), as and when requested by the Chief Engineer or Directors; review of agenda and meeting materials in order to provide informed support during meetings; preparation and presentation of a monthly regulatory report for inclusion in Commission packets (based on consistent monitoring of relevant legislation, administrative regulations and initiatives); follow-up on general issues raised during meetings; and, travel time and mileage expenses for meetings held in Dane County. District Counsel will advise the Commission on procedural issues and serve as

Attachment 3

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parliamentarian during Commission meetings as needed.

(2) Provide general counsel and legal advice to the District as and when requested by the Commission, Chief Engineer or Directors on District matters. In addition to the general counsel responsibilities described in section (1) above, advise the District with respect to: District policies and ordinances; Community Customer practices and ordinances; District annexations, user charges, connection fees and taxes; statutory budget and finance requirements; Wisconsin's open meetings and public record's laws; contract preparation and administration; construction and procurement law, public bidding requirements, construction liens and releases; labor and employment law; and local government law.

(3) Advise the District with respect to water, air and environmental law;

discharge permit issuance and compliance matters; state and federal regulations; and, legal developments affecting wastewater and watershed management and other regulatory affairs at the local, state and federal level.

(4) Review and assist with real estate issues including property acquisition; purchases and sales; management; leasing; title review and legal opinions; access and other easements; transfer and use agreements; condemnation; encroachments and release of interests.

(5) Evaluate and assist with strategy development, negotiations and

dispute resolution.

B. Special Legal Services

(1) Scope of Special Legal Services.

Special legal services include legal services for specific projects which would result in substantially more than 30 hours of legal services per month. Examples would include litigation, lobbying, labor and employment disputes, ordinance or policy development and major regulatory disputes. (2) Authorization.

Any special legal services would require District approval in advance. Special legal services may be requested by the District, or if the District

Attachment 3

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Counsel believes that particular services are beyond the scope of the general services set forth above, may seek District approval to have particular services designated as special legal services. District Counsel will work with staff to determine if litigation services will be performed by the District Counsel or by outside special counsel.

(3) Hourly Services. Special services shall be billed on an hourly basis,

as follows:

a. SR Partners $295 b. SR Associates $225 c. SR Paralegals $125

B. Costs

Costs shall be billed to the District for expenses such as postage, photocopying, computer-aided research, travel expenses, document filing and certification, and express delivery. We do not anticipate computer aided research, travel expenses or document filing will normally be required.

C. Billing and Payment

The District Counsel shall provide to the Chief Engineer an itemized statement each month that shows the total time worked and the nature of the work performed. Time and costs for special projects will be itemized separately from general legal services billing.

The District shall pay any amounts due within 30 days of receipt of such an itemized statement.

5. Conflict of Interest. The District Counsel, Stafford Rosenbaum LLP will notify the District should either determine there is any real or potential conflict of interest regarding the District Counsel’s representation of the District on a particular matter, provide information about the conflict and work towards a resolution of such conflict in accordance with the applicable codes of professional responsibility. District Counsel may decline or withdraw from representation of the District in a matter as a result of any real or potential conflict of interest as required by the applicable codes of professional responsibility. In such a case, Stafford Rosenbaum

Attachment 3

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LLP will assist to obtain special counsel, and will work with the District to provide an appropriate credit on its monthly retainer.

6. Agreement Review. This agreement will be reviewed by the District on an annual basis by the Chief Engineer and Director. Factors that will be considered by the District include performance, loss of lead counsel, fees and available services. Based on this review, the District may make modifications to this Agreement in accordance with paragraph 10, or may elect to terminate this Agreement in accordance with paragraph 7. These actions will require commission approval.

7. Termination.

A. Notice. The District, upon written notice to the District Counsel, may terminate this Agreement with or without cause upon the expiration of 90 days from the delivery of such written notice. District Counsel has the right to terminate this Agreement subject to sufficient written notice to the District of not less than 90 days to permit the District to obtain alternative representation or services and subject to any applicable codes of professional responsibility.

B. Transition. In the event of termination, the District Counsel will be compensated for services rendered and expenses incurred prior to such termination in accordance with the terms set forth above. District Counsel will also provide reasonable assistance in effecting a transfer of responsibilities to another firm.

8. Return of District Records. The District shall maintain a complete set of District Records at the District office during the course of representation. Documents at Stafford Rosenbaum will be duplicate copies or attorney client documents available to the District upon termination, otherwise they will be retained for 7 years and then destroyed in accordance with Stafford Rosenbaum’s document retention policy.

9. Non-Assignment. The District Counsel's rights and obligations under this Agreement are not assignable without the District's prior written consent.

10. Modification of Agreement. No modification of this Agreement will be valid unless it is in writing and is duly executed by both parties. The parties further agree that

Attachment 3

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the provisions of this paragraph may not be waived, except as specifically herein set forth.

MADISON METROPOLITAN SEWERAGE DISTICT

By Date D. Michael Mucha, P.E. Chief Engineer and Director

STAFFORD ROSENBAUM LLP By Date Paul G. Kent, Partner

Attachment 3

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Memorandum To: The District Commissionioners From: Martin Griffin, Director of Ecosystem Services Date: 8/13/2020 Subject: Summary of recently reissued WPDES discharge permit On November 15, 2018, the Commission was presented with an overview of the District draft WPDES permit and the reissuance process. The last permit that was issued to the District was in 2010. WPDES permit terms are for five years, which means every five years, the District goes through the permit reissuance process. For this permit term, it has taken around five years to complete the reissuance process. When a permit is reissued, at the time of reissuance, any changes in the law regarding statewide water quality-based effluent limits that occurred since the last permit term must be reflected into the new permit to ensure that discharges meet standards necessary to achieve water quality standards. The District received the final reissued permit from the Wisconsin DNR on April 30, 2020. The new reissued permit differs from the previous permit in that it has generic changes that are due to general statewide water quality standards that are newly reflected in the permit and unique changes that are specific to the District. Generic Changes:

• Phosphorus: The discharge limit is lower than the previous permit and now matches the state water quality standard for phosphorus, resulting in a new phosphorus compliance schedule for Badger Mill Creek outfall. The Badfish Creek outfall compliance will be met with Adaptive Management. (See section on unique changes below.)

• Nitrogen: Effluent monitoring for Total Nitrogen parameters is required for municipal majors discharging to the Mississippi River Basin. This means these parameters will now be required to be reported in our Discharge Monitoring Report.

• Total suspended solids (TSS): New requirements related to TSS limits for Badfish Creek outfall. These new requirements are in accordance with the Rock River Total Maximum Daily Load (TMDL) that went into effect in 2011 and compliance will be met with Adaptive Management. (See section on unique changes below.)

• Controlled diversions, etc.: New monitoring and reporting requirements for sanitary sewer overflow, controlled diversions and bypasses, due changes in NR 210, Wis. Admin. Code.

• Industrial pretreatment: New requirements for pretreatment programs due to changes in NR 211, Wis. Admin. Code

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• CBOD: The new permit eliminated the testing and monitoring requirements for BOD and have switched those requirements to apply to CBOD. This is a new parameter we will be monitoring and reporting on.

• Testing monitoring and reporting requirements: New and additional testing, monitoring and reporting requirements for:

o Class A biosolids cake material and associated products made with that material o Chronic Whole Effluent Testing (WET) frequency o Effluent temperature reporting (15-minute daily vs. hourly) o Mercury sampling (grab samples vs 24-hour flow proportional)

Unique changes

• Adaptive Management Plan in permit: Puts the watershed adaptive management approach to achieve phosphorus and TSS permit compliance in our permit for Badfish Creek outfall.

• Chloride variance: The previous permit had a chloride variance. The new permit continues that variance for water quality based effluent limits for chloride. Discharge variance limit is different in winter than summer, recognizing the additional chloride inputs to surface water and the sanitary sewer system in the winter. This is the first permit variance in the state to our knowledge that is being granted on treatment impact to the environment versus the cost of treatment to ratepayers.

• Chloride interim limit and target values: New interim limit and target value for chloride. The District requested a variance to this new limit (see above). Although chloride limits were in the last permit, those limits are being lowered in the new permit. In addition, the District will have separate winter and summer chloride target values.

• Mercury variance: The previous permit had a mercury variance. The new permit continues that variance with a stricter variance limit. This is a result of the District’s success in past permit terms reducing mercury discharges, in addition to requirements related to Updated Pollution Minimization Plan, Annual Reporting, etc.

• Alternate effluent limit for temperature: The District successfully showed that an alternate temperature limit than the water quality-based effluent limit will protect fish and habitat. Limit is higher. This saved the District from employing costly equipment to lower the effluent temperature.

• Disinfection: The standard provision for disinfection under NR 210.06(1) requires disinfection “From May 1 to September 30 annually…”. The District’s current (2010) WDPES permit has a slightly extended disinfection season of April 15 to October 15. The draft issued for public comment on April 2019 retained those requirements. The final permit issued by DNR on April 30, 2020 extends the disinfection period from the previous permit by three months from March 1 to November 30. *Note that on June 25, 2020, the Commission authorized the Chief Engineer and Director to work with legal services to file a petition for a contested case hearing requesting to modify the permit to condition disinfection duration requirements from April 15 to October 15.

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Madison Metropolitan Sewerage Commission Regulatory Review August 2020

Paul G. Kent and Vanessa D. Wishart Legislative Update Two bills, relating to PFAS, Assembly Amendment 2 to SB 559 and SB 717/AB 792, passed the Assembly but were not acted on by the Senate. The Senate had a regular floor period scheduled but it was cancelled due to COVID19. The Senate may still hold an extraordinary session to address bills that passed the Assembly. The longer the Senate takes the less likely it is they will address these bills. [No change] Proposed Rules Biocriteria, Phosphorus Response Criteria, and Site Specific Limits. During legislative hearings on these rules, substantial comments were made by industry groups. These rules are now going back to the DNR to review the comments and possibly make revisions. DNR may reconvene its advisory committee. [No change] NR 700 Series. DNR recently accepted public comment on the Economic Impact Analysis (EIA) for revisions to the NR 700 series rules, which regulate investigation and remediation of contamination. As initially drafted, these revisions contained a provision making a DHS recommended groundwater quality enforcement standard the default clean up standard. DNR has since removed this sentence from the proposed rule. This proposed rule will again be made available for public comment following completion of the EIA. Rules in Scoping Stage PFAS. DNR held a public stakeholder meeting on these rules on March 23, 2020. During this meeting, DNR stated it is pursuing water quality criteria as low as 2 ng/L for PFOS and 35-45 for PFOA, which would be extremely stringent standards. DNR will be reconvening the advisory group on August 27th for a meeting on surface water quality standards for PFAS. The WisPAC Action Council Local Government subgroup reconvened on July 30th to provide feedback on final draft proposals for issue papers. These issue papers will be available for comment towards the end of August and then again prior to October. WisPAC will meet again on August 13th and then on October 15th to approve the final Action Plan. At the federal level, EPA continues to move forward on a rule designating PFOA and PFOS as CERCLA hazardous substances. However, this rule would require reporting of releases of PFOA and PFOS that meet or exceed the reportable quantity assigned to these substances. We understand this reportable quantity to be well above the amounts that may be discharged to a treatment plant from industrial sources in most cases. NR 216. DNR is moving forward on revisions to NR 216 pertaining to stormwater discharge permits. These revisions are part of DNR’s response to the EPA’s 75 issues letter sent to DNR in July 2011. [No change] Guidance Documents PFAS Lab Certification Guidance. DNR has finalized this guidance and made certification for labs available as of October 29, 2019. However, DNR continues to push back the date for certification of labs. We are now hearing labs will not be certified until later summer or fall. Other COVID-19. DNR is extending the deadline to renew certifications to November 1, 2020 and postponing operator certification exams to late summer or early fall. DNR has also released an Environmental Compliance Roadmap to help guide the notification and enforcement process during the pandemic. [No change]

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Location: Meetings currently held virtually via GoToMeeting Note: All dates are tentative and subject to change

Meeting Date

Agenda Topics

08/27/2020 8 a.m.

Consent Approval of Minutes Review and Approval of Sewer Extension Plans – Curt Sauser

Topics Review of Bids & Award of Contract: Pumping Stations 13/14

Rehabilitation – Dave Lundey Review and Approval of Construction Phase Engineering Services:

Pumping Stations 13 & 14 Rehabilitation-Lundey 2021 District Goals — Michael Mucha Discussion on Monitoring Reports — Michael Mucha Meeting Recording Follow-Up – Amanda Wegner Emergency Management Team Update — Jenni Peters Project Update: City of Verona Eastside Interceptor and MMSD

Pumping Station 17 Force Main Relief-Phase1 — Eric Hjellen CED Update Chief Engineer and Director’s Report – Michael Mucha PFAS Update on Industrial and Commercial User Assessment –

Martye Griffin Regulatory/Legal Review – Paul Kent Operations Report – Alan Grooms

09/10/2020 8 a.m.

Consent Approval of Minutes Cash Statements: Operating and Capital Projects Review and Approval of Sewer Extension Plans – Curt Sauser

Topics Presentation of Proposed 2021 Operating, Capital Projects and the

Debt Service Budgets – Michael Mucha Commission In-Person Meeting Phase-In Discussion – Michael

Mucha & Jenni Peters Study Session on Defining District Owners — Michael Mucha

CED Update Chief Engineer and Director’s Report – Michael Mucha Regulatory/Legal Review – Paul Kent

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09/24/2020 8 a.m.


Topics Public Hearing and Discussion on the Proposed 2021 Operating,

Capital Projects, and Debt Service Budgets – Michael Mucha Approval of Pumping Station 17 Force Main Relief-Phase 1 — Eric

Hjellen Strategic Communications — Amanda Wegner Policy on Closed Sessions — Michael Mucha & Paul Kent Study Session on District Pretreatment Approach to Engaging

Commercial and Industrial Users around PFAS — Martye Griffin CED Update Chief Engineer and Director’s Report – Michael Mucha Regulatory/Legal Review – Paul Kent Operations Report – Alan Grooms

10/15/2020 8 a.m.


Topics Review of Bids and Award of Contract: NSVI Improvements-McKee

Road to Dunn’s Marsh – Rachel Feil Approval of 3rd Quarter Sewer Service Charges – Todd Gebert Deliberation and Direction on 2021 Operating, Capital Projects and

Debt Service Budgets – Michael Mucha CED Update Chief Engineer and Director’s Report – Michael Mucha Regulatory/Legal Review – Paul Kent

10/29/2020 8 a.m.


Topics Review and Adoption of 2021 Sewer Service Charge Rates and

Septage Disposal Rates – Jeff Brochtrup Review and Adoption of 2021 Connection Charge Rates and Fees -

Todd Gebert/Curt Sauser Review and Adoption of 2021 Operating, Capital Projects and Debt

Service Budgets – Michael Mucha Presentation of PFAS Testing Results & Next Steps — Martye Griffin

CED Update Chief Engineer and Director’s Report – Michael Mucha Regulatory/Legal Review – Paul Kent Operations Report – Alan Grooms

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11/12/2020 8 a.m.

Consent Approval of Minutes Cash Statements: Operating, Capital Projects and Debt Service Review and Approval of Sewer Extension Plans – Curt Sauser

Topics Strategic Financial Planning Update – Bill Walker Commission Officer Elections – Michael Mucha/Commission


11/25/2020 8 a.m.


Topics TBD


12/17/2020 8 a.m.


Topics Energy Management Master Plan Update – Matt Seib Annual Chemical Purchase – TBD UW Partnership Work – TBD

CED Update Chief Engineer and Director’s Report – Michael Mucha Regulatory/Legal Review – Paul Kent End of Year Review—Michael Mucha

01/14/2021 8 a.m.


Topics TBD


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01/28/2021 8 a.m.


Topics TBD


02/11/2021 8 a.m.


Topics TBD


02/25/2021 8 a.m.


Topics TBD


03/11/2021 8 a.m.


Topics TBD


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03/25/2021 8 a.m.


Topics TBD


04/15/2021 8 a.m.


Topics Approval of 1st Quarter Sewer Service Charges– Todd Gebert


04/29/2021 8 a.m.


Topics TBD


05/13/2021 8 a.m.


Topics Auditor’s Presentation of 2020 Financial Statements and Audit

Findings (tentative) – Dana Burmaster


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05/27/2021 8 a.m.


Topics 2022 Budget Preview (tentative) – Dana Burmaster


06/10/2021 8 a.m.


Topics TBD


06/24/2021 8 a.m.


Topics Presentation of 2022-2027 CIP (tentative) – Todd Gebert Capital Finance Metrics and Anticipated 2022 Capital Budget

(tentative) – Bill Walker

CED Update Chief Engineer and Director’s Report – Michael Mucha Regulatory/Legal Review – Paul Kent Operations Report – Alan Grooms Budget Update – Dana Burmaster

07/15/2021 8 a.m.


Topics Approval of 2nd Quarter Sewer Service Charges – Todd Gebert Discussion and Acceptance of the 2022 CIP (tentative) – Todd Gebert


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07/29/2021 8 a.m.


Topics Adoption of Resolution Authorizing the Issuance of Bond Notes for

Clean Water Fund Loan, Series 2020B (tentative) – Dana Burmaster


08/12/2021 8 a.m.


Topics TBD


08/26/2021 8 a.m.


Topics TBD


09/16/2021 8 a.m.


Topics Presentation of Proposed 2022 Operating, Capital Projects and the

Debt Service Budgets – Michael Mucha


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09/30/2021 8 a.m.


Topics Public Hearing and Discussion on the Proposed 2022 Operating,

Capital Projects, and Debt Service Budgets – Michael Mucha


10/14/2021 8 a.m.


Topics Approval of 3rd Quarter Sewer Service Charges – Todd Gebert Deliberation and Direction on 2022 Operating, Capital Projects and

Debt Service Budgets – Michael Mucha


10/28/2021 8 a.m.


Topics Review and Adoption of 2022 Sewer Service Charge Rates and

Septage Disposal Rates – Jeff Brochtrup Review and Adoption of 2022 Connection Charge Rates and Fees -

Todd Gebert / Curt Sauser Review and Adoption of 2022 Operating, Capital Projects and Debt

Service Budgets – Michael Mucha


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11/11/2021 8 a.m.


Topics Strategic Financial Planning Update (tentative) – Bill Walker


11/24/2021 8 a.m.


Topics TBD


12/16/2021 8 a.m.


Topics TBD

CED Update Chief Engineer and Director’s Report – Michael Mucha Regulatory/Legal Review – Paul Kent End of Year Review—Michael Mucha

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2019 Chief Engineer and Director Performance Review

Topic Leads: Commissioners Sara Eskrich, Ezra Meyer and Grant Foster Requested Action: The Commission is requested to review performance evaluation data and District goals from the Chief Engineer and Director and take action as appropriate. Attachments Attachment 1: Chief Engineer and Directors 2019 Performance Report Financial Impact: None at this time. Background: The Commission conducts an annual evaluation of the Chief Engineer and Director’s performance using a process outlined in commission policy CER-2C. A Commission workgroup was formed to lead this effort, review materials, solicit 360-degree feedback, meet with the Chief Engineer and Director as necessary, and make recommendations to the Commission. The Commission also receives an annual performance report from the Chief Engineer and Director (Attachment 1) for the period Jan. 1, 2019 to Dec. 31, 2019. The document is organized into three parts: achievement of District goals, achievement of District outcomes, and compliance with executive limitations Analysis and Options: The Commission will review further performance data in closed session and will take action as appropriate in open session.

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2019 District Performance Report

By: D. Michael Mucha Date: April 9, 2020

Below is the monitoring report required by Commission policy CER-2C covering the period January 1, 2019 to December 31, 2019. The document is organized into three parts: achievement of District goals, achievement of District outcomes, and compliance with executive limitations. I certify that the information contained in this report is accurate.

_____________________________ REPORT CARD For 2019, I have included a visual report card. There are three performance levels:

Achieved the outcome or goal in that year and complied with executive limitations.

Did not achieve but either took corrective action or made appropriate progress toward achievement.

Did not achieve and did not make appropriate progress.

The District has established a high standard of performance as articulated by the goals and outcomes as well as the CED’s interpretation of those outcomes. The District is not perfect at everything, all the time, even though we strive to do so. For some difficult or new areas, it may take many years to reach our own standards. In other areas, we made mistakes and have taken corrective action.

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2019 PERFORMANCE REPORT CARD

Conduct strategic and organizational planning PROGRESS NOTES

Develop a long-term financial strategyEvaluate phosphorus compliance options for Badger Mill CreekIdentify tools for affordability and financial sustainabilityScope and begin comprehensive energy management studyImprove cultural competency of the organizationIncrease customer community engagementContinue to improve communication throughout the organizationEncourage ELC engagementClosely monitor mission-critical initiatives

District customers are confident (Global outcome) PROGRESS NOTES

Conducts regular meetings with customer communitiesCustomer community interests are taken into consideration

Wastewater collection and treatmentWPDES permit complianceOverflows Storage tank overflowConducts after action reviewsCompliance with CMOM Develop I & I and FOG programsCompliance with CMAR Improve Metrogro reportingTimely processing of annexations and sewer extensionsAsset management plans are current

Use of sustainability frameworks Establish a sustainable infrastructure standard

Performs reliability centered maintenance Establish and fulfill key performance indicators

Timely studies and policiesEffectively manages wildlife observation areaEvaluates major projects for environmental risks

and opportunitiesStrengthen environmental risk evaluation

Updated strategic planApplies innovation and utilizes partnershipsConducts timely research

ACHIEVEMENT STATUS KEYAchievedMaking Progress

Not Achieved

continued on next page

GOALS

OUTCOMES

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EXECUTIVE LIMITATIONS

Resource conservation and recovery PROGRESS NOTES

Implements projects and practices that conserve natural resources

Better asset management decision tools are being explored

Seeks operational efficiencies RCM will identify work process opportunities

Reports resource recovery metrics

Identifies opportunities for further resource recovery Energy management and biosolids studies

Evaluates projects to avoid unwanted environmental impacts Envision and SAM used more broadly

Financial sustainability

Prepares business case evaluations Seek better ways to incorporate risk

Identifies critical needsRecovers sufficient revenues from charges and feesRecovers charges based on impact to the system

Uses affordability programs when feasible Learning and seeking opportunities

Anticipates major expenditures

Notifies customers early Improve ability to communicate impacts earlier

Violation of laws, regulations, ordinancesTreatment of customer communities and ratepayersTreatment of staffFinancial planning/budgeting

Financial condition and activities Overall achieved, but working on procurement policies

Emergency CED succession

Asset protection Attaining industry standards is several years away

InfrastructureCommunication and support to Commission

OUTCOMES (continued)

PROGRESS NOTES

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STRATEGIC OVERVIEW Commission governance of the District is achieved through defined outcomes, which the District is expected to achieve. The outcomes specify the benefits that the District is to provide to its customers. The Commission establishes and adjusts the outcomes in its role as representatives of District customers. Responsibility for these outcomes is delegated to the chief engineer and director (CED). As part of that delegation, the Commission also sets specific limitations on the CED’s actions.

To meet the outcomes, the District must continue providing specific required services, such as compliance with its discharge permit, and also explore new initiatives to adapt to changing circumstances or take advantage of new opportunities. These initiatives come in many forms and sizes. Some are represented in the 2019 goals reported in this document. Others are part of the District’s strategic plan.

In addition to the defined outcomes for customers, the Commission has also established ideals that reflect the collective interests of the Commission. Those ideals are encapsulated in the words “equitable,” “reliable” and “cooperative.” While these ideals do not set policy and do not supersede the outcomes, they do signal to our customer communities and staff a need to explore new concepts as we look ahead. The ideals are general to encourage this exploration.

At a staff level, the ideals help us shape policy options and implement policies already established. They also help us in exploring new initiatives and leading change. I have highlighted some examples below.

For instance, in 2019, we started to explore equity and are plugging into national organizations that are having more robust conversations about what clean water utilities are doing. For reliability, challenges with extreme weather are impacting our peak flows, and our biosolids management program is pursuing new studies. And with cooperation, we are actively working with the Village of Oregon on a possible consolidation of their system into ours.

While these efforts have not been formed into formal goals or policies, they are in the process of being explored and framed.

ACHIEVEMENT OF DISTRICT GOALS

1. Conduct strategic and organizational planningGoal: Existing funds are in place to develop a policy-level strategic plan that sets long-term goals and establishes operational procedures, such as performance monitoring,agenda planning and goal setting. Also, to inform policy-level decision making,Commissioners are encouraged to engage with policy-making colleagues throughparticipation in national associations.

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Status: Achieved In June, the Commission completed a strategic planning process that resulted in the establishment of three overarching ideals: Equitable, reliable and cooperative. The CED also updated the operational strategic plan (pillars document) that aligns strategic projects with mission and vision.

2. Long-term financial strategyGoal: This effort involves development of a long-term financial strategy to fulfill Districtobligations and objectives, minimize risk and guide the Commission during annualbudgeting. Budget capacity exists to achieve the work in 2019.

Status: Achieved In March, the Commission established an annual planning cycle that includes regular updates to the strategic financial plan and for the plan to be considered before capital planning and budget decisions are made. In November, the Commission provided direction to staff based on strategic financial forecasts.

3. Phosphorous management for Badger Mill CreekGoal: Budget funds exist to begin pilot testing treatment technologies to evaluate theperformance of different compliance options. During 2019, the District will work withDNR to approve potential methods for compliance, evaluate the current state of thesite-specific criterion for phosphorus, and evaluate the effect of incremental volumereductions in water diverted to Badger Mill Creek.

Status: Achieved In August, the Commission received an update on the progress and timeline of District compliance for Badger Mill Creek phosphorus discharge limits. Staff is on track to achieve timeline obligations established in 2018.

4. Affordability and financial sustainabilityGoal: During 2019, the department will identify tools and information needed tomonitor and analyze affordability and financial sustainability. Additionally, thedepartment will plan steps to obtain those tools and information as well as obtainCommission guidance on goals for affordability programs. This work will be managedwith existing budget capacity.

Status: Achieved Commission strategic planning established an ideal of “equity” which focuses on delivering clean, safe water in an affordable and equitable manner that benefits everyone. This ideal guides staff to pursue equity at the micro and macro levels relative to ability to pay and cost of service. Furthermore, a focus is on efficiency through attention to asset management, spending and land use patterns.

5. Comprehensive energy management study

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Goal: Budget funds exist for operations and maintenance staff members to scope a comprehensive study of energy management options. In 2019, the department will solicit proposals for a consultant team to provide the District with assistance in investigating possible solutions and opportunities with regards to energy.

Status: Achieved In March, the Commission supported six objectives and a process pathway for the completion of an energy infrastructure study. Proposals were solicited and a consultant was selected in November.

6. Improve cultural competency of the organizationGoal: Existing budget funds will be used to implement the second year of inclusion anddiversity work with the YWCA.

Status: Achieved Implemented priorities in the 2019 Inclusion and Diversity Strategic Plan, including completion of the racial justice series, analysis of hiring practices and MMSD-specific training for hiring supervisors. Also presented the following 2019 metrics.

Goal Metric 2019 Outcome Create a culture of inclusion

where difference is valued and respected.

Districtwide results on the Intercultural Development

Inventory (IDI)

District IDI score increased 13 points from 88 to 101

Attract and retain the best and brightest from all walks of life

and backgrounds.

Representation of applicant pool from standard application

reports

Increased female applicants by 10% and People of Color (POC)

applicants by 2%. POC hires increased by 16%.

Develop and leverage a diverse and inclusive workplace by

building cultural competency, leadership capability and organizational capacity.

Total annual number of inclusion and diversity training hours taken by executive team,

supervisors and staff

710 Training Hours in 2019 on topics such as:

Racial Justice Series, Deep Diversity Institute, Racial Justice Conference, MMSD Supervisory

Series

7. Increase customer community engagementGoal: For 2019, District staff will develop a coordinated strategy for customercommunity engagement that includes a minimum of one annual meeting for customercommunity leaders and topical quarterly meetings targeted toward customercommunity staff members.

Status: Achieved The District hosted three customer and community meetings. The meetings identified areas of interest, allowed for deeper discussions on top issues, and

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identified next steps to make progress. Two priority areas identified included inflow and infiltration and District finances. Those two priorities continue into 2020 and beyond.

8. Continue to improve communication throughout the organizationGoal: Implement the commitments in the executive team’s memo to the EmployeeLeadership Council (ELC). The CED will also provide more direct communication to staffacross all levels of the organization to set the tone and communicate the priorities ofthe District. Through more visible support for and personal acknowledgement of staffmembers’ work, interests and concerns, the CED will model effective, engaged andcompassionate leadership among all directors and supervisors.

Status: Achieved Increased efforts to share priorities of the organization with staff, engage more with daily work and communicate ongoing District activities. Details were shared with the Commission in September. A joint meeting between the ELC and E-Team identified a desire to develop a communication plan on how the ELC and E-Team communicate with one another and with the rest of the organization. This plan will be developed in 2020.

9. Encourage ELC engagement in District decision making within the scope of the ELC’scharge and explore opportunities for engagement.Goal: The CED has committed to regular engagements with the ELC to check in on ELCpriorities and opportunities for engagement. The ELC will meet monthly and continue towork collaboratively with the Executive Team to address employee concerns andsuggestions in regard to working conditions, pay/benefits and overall employee well-being.

Status: Achieved The Employee Leadership Council and Executive Team held a consensus workshop meeting in September. Shared interests and actions were developed. A priority action item was to develop improved processes for collaborative decision making. A team was formed that will develop a plan in 2020. The CED met with the ELC in November to present the results of his performance review and take-aways from the ELC’s 360 feedback.

10. Closely monitor mission-critical District initiatives, including the selection andimplementation of a replacement for the computerized maintenance managementsystem (CMMS); implementation of capital projects related to the liquid processingfacilities plan; collection system resiliency/capacity upgrades; and advancing assetmanagement.Goal: Budget funds are proposed to begin the first phase of CMMS selection,implementation of capital projects related to the liquid processing facilities plan, and

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development of a proactive collection system program that complies with Capacity Management Operations and Maintenance (CMOM) requirements. Budget funds exist to develop the plant asset management plan.

Status: Achieved a. Implementation of capital projects proceeded as planned in the 2019 Capital

Improvements Plan & Budget. A total of four large capital projects werecompleted and accepted by the Commission in 2019. The final total cost for theseprojects was $3.9 million, which was $0.4 million under the $4.3 million budgetedamount.

b. CMMS. In 2019, the District did preparatory work for the project, notably hiring anew staff person with primary responsibility for the CMMS and establishing anasset management team under the asset investment program manager. Securinga new CMMS is intertwined with software and workflow changes affectingmaintenance and finance. It also requires significant software integrations fromIT. In late 2019, the District established a cross-unit team with directorsponsorship to manage these pieces.

c. Liquid Processing Facilities Plan implementation. In November, the Commissionawarded a contract for construction of the first phase of liquid processingimprovements.

d. Collection system resiliency and capacity upgrades.• In January, the Commission awarded a construction contract for

improvements to Pumping Station 7.• In January, the Commission awarded a construction contact for the

Southwest Interceptor Haywood Drive Replacement. This project wasaccepted in November and significantly increased the resiliency of thecollection system by allowing flow diversion between two large pumpingstations.

• In April, the Commission approved design phase services for PumpingStations 13 and 14 rehabilitation.

• In April, the Commission awarded a construction contract for the NortheastInterceptor Truax Extension Relief sewer.

• In June, the Commission awarded design phase services for the WestInterceptor Shorewood Relief sewer.

e. Asset Management. In December, the Commission received the Nine SpringsWastewater Treatment Plant Asset Management Plan.

ACHIEVEMENT OF DISTRICT OUTCOMES

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1. Policy No. 0-1: Global OutcomesDistrict customers are confident that the regional sewerage system delivers appropriatebenefits for public health, the environment and the economy at an acceptable cost.

CED Interpretation:A. Confident means customer communities believe a policy decision was arrived at

in a fair and open process and is the best option for the District at this time.(Annual with performance review)

Compliance will be demonstrated when the District:• Conducts regular meetings with customer communities to gain input on

emerging policy issues that may affect them.AchievedThree customer community meetings occurred. The first identified top areasof interest; the second meeting included more detailed discussion of topinterest areas; and the third meeting identified a pathway forward toaddress the needs.

• Obtains customer communities’ mutual understanding of the challenges andopportunities facing the District and recognition that public interests aretaken into consideration during policy making.Achieved.Presented the District’s challenges, needs and strategies to the City ofMadison mayor’s office; Waunakee Utilities Commission; Dane County Cityand Villages Association; and customer community meeting. Also, acommunity values survey was completed and a customer community surveyon rates and needs was completed.

B. Delivers benefits at an acceptable cost is further defined by the Commission inpolicy O-2C.AchievedSee O-2C below.

2. Policy No. 0-2A: Wastewater Collection and TreatmentCustomers’ wastewater is collected and treated in a manner that is consistently safe,reliable, efficient, environmentally responsible and forward thinking.

CED Interpretation:A. Consistently safe means District operations minimize sanitary sewer

overflows or basement backups. It also means the District returns treatedwater to the environment that meets or exceeds applicable regulatoryrequirements.

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Compliance will be demonstrated when the District: • Complies with its Wisconsin Pollutant Discharge Elimination System

permit. When not in compliance, there shall be a compliance plan inplace. Monthly.Achieved

• Does not experience overflows due to human error, lack of planningor a slow response. Report immediately.Making progressMetrogro storage tank 20,000-gallon overflow. Other smalloverflows are summarized in Attachment 1. Most are the result ofequipment failures or digestion problems.

• Conducts after-action reviews for overflow events, prepares asummary report and completes high-priority actions. Annually.Achieved

• Adheres to Capacity Management Operations and Maintenance(CMOM) manual. Annual report.Making progressWorking on strengthening our inflow and infiltration (I&I) and fats,oils and grease (FOG) programs. Last audited and revised on August2018. Audits required every 3 to 5 years.

• Prepares a Compliance Management Annual Report (CMAR) andcompletes identified action items. Annual report.Making progressCommission received annual report in June. Overall grade of “B”with a weighted GPA of 3.46 from a possible score of 4.0

B. Reliable and efficient means customer communities have convenientaccess to dependable wastewater services now and in the future whileminimizing total lifecycle costs. The District works to increase systemresiliency and avoids infrastructure configurations that increasevulnerability to extreme weather events, natural disasters and economicconditions.

Compliance will be demonstrated when the District:• Acts upon annexations, sewer service area adjustments and sanitary

sewer extension requests within four weeks of receiving a completeapplication. Annual.AchievedApproved 59 sewer extensions. Approved seven annexations

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covering approximately 510 acres.

• A collection system facility plan and a plant asset management planare compiled at least every 10 years to anticipate future service andcapacity needs.AchievedPlant asset management plan presented to the Commission inDecember. District still completing work specified in the 2011collection system facilities plan. Work on updating that plan beganin 2019.

• The District uses formalized sustainability frameworks such as LEED,Envision and SAM to evaluate major projects for system resiliency.Annual.Making progressThe Envision process was used on large District projects that offeredsustainable opportunities, including the Pump Station 7Rehabilitation and Liquid Processing Improvement projects. Stillworking to prepare a sustainable infrastructure standard.

• The District performs reliability centered maintenance (RCM).Annual.Making progressIn 2019, to further RCM, the maintenance teams had the goal oftaking the recommendations from the asset management planpertaining to planning and scheduling of work and changing ourworkflows and processes. By the end of 2019, staff aligned on newworkflows for work order prioritization, planning and scheduling,with the ultimate goal of increasing work efficiency and decreasingbacklog. This will be a multiyear change effort before we can statethis item is “in compliance.” No KPIs tracked. It was found that theKPIs we choose may not be appropriate for the District at this point.

• The District performs timely studies and establishes necessarypolicies.AchievedSignificant issues have emerged regarding the Oracle WAM system,which the District has relied on for many years for maintenancemanagement and financial processes. The issues are currently beingaddressed through a variety of measures, including a capital projectto replace the system, additional staffing and organizationalchanges, most of which were initiated in 2019. The importance oftimely studies and policy changes is illustrated by the experiencewith WAM.

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For other issues, the Commission awarded a contract with a consultant to engage our customer communities on solutions to address inflow and infiltration; awarded a contract to diversify and provide resilient biosolids management; awarded a contract for a comprehensive energy management study; and awarded a contract to gain information on the fate and transport of PFAS within the plant processes along with a conceptual site model. The CED also established an operational continuity administrative guideline.

C. Environmentally responsible means the District preserves and enhancessurface water, groundwater, land, air and habitat quality while collectingand treating wastewater.

Compliance will be demonstrated when the District:• Effectively manages a wildlife observation area.

AchievedWater levels in the lagoon area were effectively managed topromote bird migration. Wildlife management was performed asneeded to reduce the risk of dike problems.

• Evaluates major projects and initiatives to identify multiple benefitsand avoids unwanted impacts on the environment.Making progressThe District incorporates evaluation tools such CIP business caseevaluations, the Sustainable Action Map (SAM) and EnvisionSustainable Infrastructure program. The District must continue tostrengthen risk evaluation in business cases.

D. Forward thinking means that future generations will experience the sameor greater public health and environmental benefits. The District seeksinnovative technologies and solutions while weighing benefits, costs andrisks. The District engages with others through watershed-basedapproaches, innovative partnerships and flexible techniques. The Districtanticipates regulatory requirements and plans for them.

Compliance will be demonstrated when the District:• Has a strategic plan with a vision, goals and strategies that is

updated every year. The plan will identify contaminants of emergingconcern and potential future regulatory requirements.AchievedIncluded in 2020 budget

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• Considers innovative options, methods, technologies, collaborationsor processes (whether implemented or not) to achieve major policygoals and projects or overcome significant problems, barriers orlimitations.AchievedFormed and facilitated the Salt Wise Partnership to assist theDistrict with chloride load reductions.

• Conducts timely research, pilot studies and implements incrementalactions to address potential future regulatory requirements.AchievedIn January, the Commission approved a research contract with theUniversity of Wisconsin-Madison for two low dissolved oxygenactivated sludge pilot research studies.

3. Policy No. 0-2B: Resource Conservation and RecoveryNatural resources are conserved, recovered and used in an environmentally responsiblemanner.

CED Interpretation:A. Conservation means to limit consumption of natural resources and where

possible, replace use of nonrenewable with renewable resources forDistrict operations, projects and purchases.

Compliance will be demonstrated when the District:• Identifies and implements projects, products and operational

practices that conserve natural resources. Annual.Making progressTools such as Envision and sustainable best management practicesare used to conserve natural resources during projects.

• Seeks efficiencies in existing operations to minimize consumptionof resources. Annual.Making progressSee response to Policy O-2A.B.

B. Recovery means to separate, extract, reuse and convert valuable water,energy, nutrients and commodities from wastewater to reduce costs,increase revenues and strengthen the local economy.

Compliance will be demonstrated when the District:• Prepares an annual report on water reuse, energy consumption

and production and nutrient production and reuse.Achieved

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The Commission received monthly and year-end reports on resources recovered from wastewater operations.

• Identifies opportunities for further resource recovery.Making progressCommission approved contracts to study energy and biosolidsmanagement.

C. Environmentally responsible means use minimizes detriment to surfacewater, groundwater, land, air and habitat quality.

Compliance will be demonstrated when the District:• Evaluates uses to identify multiple benefits and avoids unwanted

impacts to the environment.Making progressEvaluation tools such as the Sustainable Action Map and Envisionare used to evaluate options and optimize solutions.

4. Policy No. 0-2C: Financial SustainabilityCharges for service are justified, adequate, equitable and predictable.

CED Interpretation:A. Justified means clear benefits are received that fulfill outcomes 0-2A and

0-2B.

Compliance will be demonstrated when the District: • Prepares a business case evaluation that determines there is a

large enough net benefit.Making progressBusiness case evaluations are performed for all capital projects,which describe the project and its costs. Projects derived fromfacilities plans generally include net benefit justifications. TheDistrict is working to improve the quality and completeness of allcapital project business cases and to also use them for someoperating expenses through the asset management program.

B. Adequate means charges are sufficient to recover present costs and investfor future needs. Charges reflect the full cost of service.

Compliance will be demonstrated when the District:• Identifies critical needs in the annual budget, six-year Capital

Improvements Plan and facilities plans.Achieved

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A comprehensive six-year CIP and 2020 budget were reviewed and approved by the Commission in 2019.

• Recovers sufficient service charges, connection charges and fees tofund critical needs.AchievedCritical needs were proposed in the 2020 budget by staff andapproved by the Commission in 2019.

C. Equitable means costs are distributed fairly and reasonably and thatfuture customers will receive the same economic, environmental andsocial benefits as current customers.

Compliance will be demonstrated when the District:• Recovers service charges based on impact to the system.

AchievedThe District’s service charge system is based on actual flows andloadings received from customer communities.

• Uses affordability programs when feasible to assist low-incomehouseholds or as incentives for gaining compliance.Making progress.No feasible programs have been identified to date. The Districtcontinues to explore the issue through its equity efforts.

D. Predictable means the District’s sound fiscal practices smooth revenuesand expenditures and avoid the need for unexpected rate increases.

Compliance will be demonstrated when the District:• Anticipates major expenditures and phases them in where

practical.AchievedDeveloped a three-year projection of critical needs (2020 Budget,Figure 1) and has implemented the first year.

• Provides notice to customers so that they have adequate time toadjust their budgets and charges.Making progressStaff is seeking ways to provide even more predictability and earliernotice of rate impacts through customer meetings in 2020, whichwill be focused on rates.

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COMPLIANCE WITH EXECUTIVE LIMITATIONS

1. Policy No. EL-1: Global Executive Limitations Policy“…shall not knowingly cause or allow any practice, activity, decision or organizationalcircumstance that violates any applicable and relevant requirements of:”

• U.S. or Wisconsin constitutions, laws, court decisions, administrative regulationsand requirements, District ordinances and policies or binding documents.Achieved

• The District’s conflict of interest policy. Achieved• Commonly accepted standards of business and professional ethics. Achieved

2. Policy No. EL-2A: Treatment of Customer Communities and Ratepayers“…shall not cause or allow conditions, procedures or decisions that are unsafe, untimely,undignified or that fail to provide appropriate confidentiality or privacy.”

Achieved

3. Policy EL-2B: Treatment of Staff“…shall not cause or allow conditions, procedures or decisions that are unsafe,undignified, disrespectful or unprofessional that:”

Accordingly, the CED shall not cause or allow conditions, procedures or decisions that:• Violate the District’s employee handbook. Achieved

• Fail to maintain written department specific work rules that clarify personnelguidelines for staff and provide an employee notification and comment processbefore promulgation of any changes to department-specific work rules. Achieved

• Fail to acquaint staff with their rights under this policy. Achieved

• Prevent staff members from communicating with the Commission with regard toCommission policies that have been violated or that Commission policies do notadequately protect their human rights. Achieved

• Diminish the ability of the Employee Leadership Council to strengthencommunication, encourage meaningful participation and develop leadershipwithin the District. Achieved

• Discourage employees from participating in voluntary associations. Achieved

• Fail to provide regular updates on the Employee Leadership Council to theCommission and involve the Commission in a manner that encourages andfosters an inclusive, open and positive work environment through reliance onthe council. Achieved

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4. Policy No. EL-2C: Financial Planning/Budgeting“…shall not cause or allow financial planning to deviate materially from theCommission’s outcomes priorities, risk financial jeopardy or fail to be derived from amultiyear plan.”

Accordingly, the CED shall not cause or allow conditions, procedures or decisions that:• Fail to provide the Commission with a budget document that contains, at a

minimum, credible projection of revenue and expenses, separation of capital andoperating items, cash flow and disclosure of planning assumptions. Achieved

• Fail to comply with Commission policy statements on capital projects budget anddebt service budget development and approval, debt financing, financialreporting, fund reserves, fund structure, operating budget development andapproval and strategic financial planning, all included as an attachment (ATT-2,Commission Policy Book). Achieved

• Allow budgeting that would risk incurring those situations or conditionsdescribed as unacceptable in the financial condition and activities polity (EL-2D).Achieved

5. Policy No. EL-2D: Financial Condition and Activities“…shall not cause or allow the development of fiscal jeopardy or a material deviation ofactual expenditures from Commission priorities established in outcomes policies.”

Accordingly, the CED shall not cause or allow conditions, procedures or decisions that:• Exceed total appropriations for the fiscal year. Achieved

• Use reserves for purposes other than those for which they are designated, unlessdirected to do so by the Commission. Achieved

• Fail to comply with the District’s procurement policy.Making progressGenerally, in compliance. The District’s procurement policy is ambiguous andinconsistently applied. Opportunities have been identified to improve clarity,consistency and efficiency of the procurement code. The District is developing anew code in 2020.

• Fail to comply with the District’s transaction approval authority, included as anattachment (ATT-3, Commission Policy Book). Achieved

• Fail to preserve the District’s funds in a prudent manner to insure the availabilityof adequate annual operating funds, preserve the capital of the District; and

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provide the necessary liquidity to meet cash requirements for operations and construction while obtaining the highest possible current income through investing in the types of investments authorized by Section 66.0603 of the Wisconsin Statutes. Achieved

6. Policy No. EL-2E: Emergency Chief Engineer and Director Succession“…shall not fail to ensure that the assistant chief engineer and director is sufficientlyfamiliar with Commission and chief engineer and director issues and processes…”

Achieved

7. Policy No. EL-2F: Asset Protection“…shall not fail to comply with industry standards regarding protection of the District’sassets.”

Making progress The District has asset management plans for the plant and collection system. Attaining industry standards is several years away, and the District has plans in place to improve performance in coming years.

8. Policy No. EL-2G: Infrastructure“…shall not cause or allow conditions…that prevent the District from meeting itsobligations to serve present and future customer communities…”

Accordingly, the CED shall not cause or allow conditions, procedures or decisions that:• Fail to assure that required rates fund all expenditures for timely and prudent

capital improvements to existing District systems, and that those capitalimprovements are driven by reliability, operational or regulatory requirements,replacement of aging infrastructure, District relocations for public works androad projects, or extension of the life of existing systems. Achieved

• Fail to identify and plan for resource and infrastructure needs for the provisionof service to customers within the District’s service areas consistent with areasonable planning period for that service. Achieved

9. Policy No. EL-2H: Communications and Support to the Commission“…shall not cause or allow the Commission to be without such information as may berequired periodically for fully informed Commission deliberations and choices…”

Accordingly, the CED shall not cause or allow conditions, procedures or decisions that:

• Allow the Commission to be unaware of any actual or anticipated noncompliancewith any outcomes or executive limitations policy of the Commission regardlessof the Commission’s monitoring schedule. Achieved

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• Fail to advise the Commission if, in the chief engineer and director’s opinion, theCommission is not in compliance with its own policies on Commission processand Commission-executive delegation, particularly in the case of Commissionbehavior that is detrimental to the work relationship between the Commissionand the chief engineer and director. Achieved

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ATTACHMENT 1

Summary of Overflow Events

• February 8, 2019 – Effluent standpipe overflow – 20 gallons of treated effluent• March 22, 2019 – Digester No. 5 foaming overflow – 80 gallons of anaerobic sludge• March 24, 2019 – Digester No. 5 foaming overflow – 400 gallons of anaerobic sludge• April 22, 2019 – Badger Mill Creek pilot study overflow – 15 gallons of final clarifier

effluent• July 2, 2019 – Diffused Air Flotation Thickener (DAF) overflow – 60 gallons of activated

sludge• July 15, 2019 – Digester No. 4 foaming overflow – 500 gallons of anaerobic sludge• November 28, 2019 – Metrogro storage tank overflow – 20,000 gallons of class B

biosolids• December 10, 2019 – Drainage well overflow – 5 gallons of clear water• December 17, 2019 –Drainage well overflow – 25 gallons of clear water

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