NOTICE INVITING PROPOSAL - IPE Global · NOTICE INVITING PROPOSAL DATE: ... incorporation document of the ... (ii) MoA and AoA; (iii) PAN Card, and (iv) Goods and Services Tax

RFPTITLE: DEVELOPMENTOFVRIDDHIKNOWLEDGEPRODUCTSANDADVOCACYMATERIALSRPFNO.: IPE-USAID_VRIDDHI-2017(RFP)–004

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NOTICEINVITINGPROPOSAL

DATE:September11,2017

REQUESTFORPROPOSALTITLE: DEVELOPMENT OF VRIDDHI KNOWLEDGE PRODUCTS AND ADVOCACYMATERIALS

REQUESTFORPROPOSALNO.: IPE-USAID_VRIDDHI-2017(RFP)–004

DearSir/Madam,

1. IPEGlobalLimitedIndia(IPEGlobal)onbehalfoftheUnitedStatesAgencyforInternationalDevelopment(USAID) forproject“ScalingUp Interventions inReproductive,Maternal,Neonatal,ChildandAdolescentHealth(RMNCH+A)”ispleasedtoinviteyoutosubmitaproposalfortheabove-mentionedassignmentinaccordancewiththisRequestforProposal(RFP)package.

2. All information contained in this package should be treated as commercially confidential and you arerequiredtolimitdisseminationonaneed-to-knowbasis.

3. ThisRFPpackageconsistsofthefollowingdocuments:

i. NoticeinvitingProposal;

ii. RequestforProposalInstructions;

iii. StatementofWorkfortheassignment;

iv. RFP Instructions including Annexure 1-8, Proforma 1: Pre-Qualification Criteria and Proforma 2:CommercialProposal;

v. DraftContract.

4. If you intend to submit a proposal you must send an acknowledgement, by e-mail([email protected])quotingtheproposaltitleandnumber.

5. IPE Global will endeavour to make available all relevant information in the RFP. Should you need anyfurtherinformationorclarificationduringtheproposalperiodyoumustcontactonlytheundersigned.

6. OnnoaccountshouldthebidderscommunicatedirectlywithanyotherpersonnelorofficialsofIPEGlobalorUSAID.Failuretocomplywiththisrequirementmayresult inthedisqualificationofyourorganisationfromthiscompetition.

7. No queries will be accepted by the undersigned after September 18, 2017, 1300 Hrs. Therefore anyrequestsshouldbesubmittedattheearliestopportunitybyemail.Toensureequity,whereappropriate,IPEGlobal’sresponsewillbenotifiedtoallBidderswithoutdisclosureoftheinitiator.

8. The Commercial Proposal should specify the total amount in Indian Rupees (INR), giving details ofexpenses(asperRFPInstructions).Thefinancialproposalshouldbevalidforacceptanceforat least180days(OneHundredandEightyDays)fromthedateofsubmissionoftheProposal.


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9. Proposalmustbereceivedby18:00hours,September29,2017addressingtheVicePresident–CorporateRiskandCompliance,[email protected].

Proposalreceivedinanyformaftertheexpiryofthedateandtimeprescribedshallnotbeconsidered.

10. Proposals for this assignment will be assessed in accordance withQuality Cost Based Selection (QCBS)methodandwillinvolvePre-Qualification,TechnicalEvaluationandCommercialEvaluation.

11. The Technical Proposal of only those firms fulfilling the criteria prescribed in the Pre-QualificationEvaluationwillbeopened.

12. ThebidderswhomeetthePre-QualificationCriteriaasmentionedbelowwouldbeconsideredforthenextstageofevaluations.ThebiddermustsubmittheRegistrationCertificate,extractsfromtheauditedBalanceSheetandProfit&LossAccount,CertificatefromtheCharteredAccountantandotherrelevantsupportingdocumentsasanevidenceforthePre-QualificationCriteria.

SL.NO. PRE-QUALIFICATIONCRITERIA DOCUMENTSREQUIRED

1.

The bidder (all bidders in case of Consortium/JointVenture) should be a registered Organization /Company / Firm and should have been relevantbusinessforthepast5yearsasonAugust31,2017.

Bidder(allbiddersincaseofConsortium/JointVenture) is requested to provide (i) Legalincorporation document of theOrganization/Company/Firm;(ii)MoAandAoA;(iii)PANCard,and (iv)GoodsandServicesTax(GST)RegistrationNumber

2.

TheBidder(LeadBidderincaseofaConsortium/JointVenture)musthaveanaverageannualturnoverofnotlessthanINR3Croreinlastthreefinancialyears(ason31-03-2017) as evidencedby the audited accounts oftheorganization.

Statement evidencing the same validated,verified and signed and from the CharteredAccountant. The Bidder shall provide theincome tax return of last three assessmentyears.

3.

TheBidder(LeadBidderincaseofaConsortium/JointVenture) must have prior experience of design,developmentanddocumentationofminimumtwo(2)similar content development for healthcommunication in the last three years. Each projectmustbeworthatleastRs.50(fifty)Lakhs.

Work Order from the Client (confirming year,contract value, bidder’s scope of work alongwith reference details of the Client) [FormatattachedinAnnexure7]

AndCompletionCertificatefromClientand/orSelf-Declaration of Completion1 of theProject/Assignment.

4. TheAgencyshouldnotbeblacklistedbyCentral/StateGovernment departments / Undertakings of Govt. ofIndiaoranyProcuringAgency

Bidders are required to sign and return a self-declaration (asAnnexure 5) for this disclosurewhich is also mentioned in Point 18 of thesection titled “REQUEST FOR PROPOSALINSTRUCTIONS”

1TheBiddersherebycertifythattheinformationasgivenintheSelfDeclarationistrueandaccurate. Iftheinformationcontained in the Self-Declaration is found false, then IPE Global has the option of blacklisting the Bidder(s). They alsoacknowledge that IPEGlobal reserves the right to request supportingdocuments at any time toprove the informationprovidedabove.


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13. Decision as to any qualification to the above Pre-Qualification Criteria, arithmetical error, manifest orotherwise in the response to the RFP shall be decided at the sole discretion of IPEGlobal and shall bebindingontheBidder.AnydecisionofIPEGlobalinthisregardshallbefinal,conclusiveandbindingontheBidder.

14. The bidders who meet the Pre-Qualification Criteria as mentioned above, would be considered forTechnicalEvaluations.ProposalsforthisassignmentwillbeassessedinaccordancewithQCBSmethodandwillinvolvebothTechnicalandCommercialevaluationwiththefollowingweightage:

TechnicalEvaluation(B) 80%CommercialEvaluation(C) 20%

SL.NO EVALUATIONCRITERIA MARKS

TechnicalEvaluation 80

1.

Organisation/individualprofile:atleast5yearsofexperienceindoingsimilarwork.Additionalexperience indevelopingcontent forhealthcommunicationwillbeanadded advantage. Pastwork reference: proof of similar assignments taken up inthe past, range of content development experience, quality of portfolio andrelevancefortheassignment

25

2 Quality of the Proposed Approach and innovative response to the Terms ofreference/scopeofwork. 25

3 Innovativealternativesproposedfortheknowledgeproducts. 104 Keypersonnel:relevantexperienceandskillsetofproposedteam. 20

CommercialEvaluation 20

15. The bidder should furnish adequate information as evidence for assessment on the Pre-QualificationCriteria and Technical Evaluation as mentioned above. Wherever applicable, the bidder should attachcertifiedcopyoftherelatedcertificatesanddocuments.

16. Commercialproposalofonlythosefirmsreceivingminimumof50marks inTechnicalEvaluationwillbeopened.

17. ModificationtothisRFP,ifany,willbemadeavailableandshallbeemailedtotheprospectivebidders.

18. Notwithstandinganythingstatedabove,IPEGlobalreservestherighttoreviewthebidder'scapabilityandcapacitytoperformthework,beforeawardingthepossiblefutureContract.

19. Short-listedfirmsmayberequestedtomakeapresentation,ifrequired.

20. Theorganisations intending to submit a proposal shall adhere to theGeneral Conditions of Contract,whichareenclosedinthisRFPPackage.

Yoursfaithfully,VicePresidentCorporateRiskandComplianceIPEGlobalLimitedEmailId:[email protected]


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LETTEROFACKNOWLEDGMENT(OnCompany/organization’sLetterhead)

To,

VicePresidentCorporateRiskandComplianceIPEGlobalLimitedEmail:[email protected]

Date:

DearSir,

REQUESTFORPROPOSALTITLE: DEVELOPMENT OF VRIDDHI KNOWLEDGE PRODUCTS AND ADVOCACYMATERIALS

REQUESTFORPROPOSALNO.: IPE-USAID_VRIDDHI-2017(RFP)–004

WeacknowledgereceiptofthedocumentslistedinyourRFPpackagefortheaboveproject.

A. Weconfirmthatwewillsubmitaproposalfortheaboveassignmentby[Proposalduedate;seeCoveringLetter]inaccordancewiththe"FormofProposal"andthespecifiedrequirements.

Yoursfaithfully,

Name:

Position:


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REQUESTFORPROPOSALINSTRUCTIONS

INTRODUCTION

1. GENERAL:

1.1. ThisRequestforProposal(RfP)isdesignedtohelpyouproduceaproposalthatisacceptabletoIPEGlobal, in accordance with the requirements of contracting and procurement. It is essential,therefore,thatyouprovidetheinformationrequestedinthespecificformat.

1.2. Theinstructionsshouldbereadinconjunctionwithinformationspecifictotheprojectcontainedinthecoveringletterandintheaccompanyingdocuments.

1.3. IPEGlobalisnotboundtoacceptthelowestbidder,orany,proposal.Wealsoreservetherighttorequestany,orall,ofthebidderstomeetwithusand/oremailustoclarifytheirproposal.

1.4. EachbidderhavingrespondedtothisRFPacknowledgestohaveread,understoodandacceptstheselectionandevaluationprocessmentioned in thisRFPdocument.Thebidderceases tohaveanyoption to object against any of these processes at any stage subsequent to submission of itsresponsestothisRFP.

INSTRUCTIONSFORSUBMITTINGYOURPROPOSAL

2. FORMATOFYOURPROPOSAL:

2.1 YourproposalshouldbesubmittedinEnglishandbesetoutinthreemainparts:

• PartA–Pre-Qualification

• PartB–TechnicalProposal

• PartC–CommercialProposal

2.2 PartA(Pre-Qualification),PartB (TechnicalProposal)andPartC (CommercialProposal)mustbedocumented and saved separately and submitted in a single email to enable evaluation of Pre-Qualification, Technical and Commercial independently. Part B (Technical Proposal) and Part C(Commercial Proposal) must be protected with separate passwords. Please do not include anyprice information/password to access the Commercial Proposal in Part A (Pre-Qualification)and/orPartB(TechnicalProposal)and/orinanycommunication(untilandunlessrequestedbyIPEGlobal).

3. PARTA–PRE-QUALIFICATIONCRITERIA:

3.1 ThepurposeofinformationrequestedunderPre-QualificationCriteriaistoestablishthatthebidderconclusively demonstrate to completely meet all the eligibility criteria and also to establish theproprietyofthebidder.

4. PARTB–TECHNICALPROPOSAL:

i. Section1 AnyQualificationtoStatementofWork;


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ii. Section2 TechnicalResponse(includingmethodofimplementationandworkplanintheformof aGantt chart showing activities,milestones, deliverables etc. againsttime)

iii. Section3 Names& CVs of personnel towork on this project (in the CV please includename of staff, nationality of staff, profession/designation of staff, proposedpositionintheteam,whetheremployeeofthefirm,numberofyearswiththefirm, key qualifications, education, experience and languages known) [FormatattachedinAnnexure6].

iv. Section4 Personnel Inputs against each activities/tasks of the SOW in tabular format –includepersondayswithoutanyreferencetofees.

v. Section5 Previous experience of the firm in similar types of assignments completedduring last 5 years (please indicate name of assignment, name/address ofemployer, date of award of assignment, date of completion of assignment,value of the assignment and role of your firm viz. prime consultant, sub-consultant,consortiummemberetc.)

vi. Section6 Mattersnotappropriateinanyotherappendix,e.g.JointVentures,Disclosures,ConflictofInterestetc.

5. PARTC–COMMERCIALPROPOSAL:

5.1. TheProforma2:CommercialProposalprovidedshouldbefullycompletedintheformatrequestedandshouldbeeasilycrossreferencedtotheabovedetails.

5.2. All quoted prices should remain valid for a period of at least 180 days from the date of thesubmissionofthebidandshouldbeonlyinIndianRupees(INR).

5.3. PricespayabletotheSupplierasstatedinthesubsequentContractshallbefirmandnotsubjecttoadjustment during performance of the subsequent Contract, irrespective of reasons whatsoever,includingexchangeratefluctuations,changesintaxes,duties,levies,charges,etc.

5.4. PleasenotethatIPEGlobalPolicyplacestheburdenofexchangeratefluctuationsonthesupplier,whowillbeexpectedtoabsorbtheimpactofthesewithinandacrosstheircontracts.

5.5. YourCommercialProposalshouldbestructuredin4Sections.

i. Section1 ConfirmationofacceptanceofIPEGlobal’sConditionsofContract

ii. Section2 Pricing,usingCommercialPro-FormaonaFeesandExpensesbasis

iii. Section3 A list of the names and designation of all nominated personnel proposed toworkonthisproject

iv. Section4 Mattersnotappropriateinanyotherappendix,e.g.yourservicetaxregistrationnumber (for Indian companies only), your turnover and net profit for lastfinancial year (attachCopyof latestbalance sheet andprofit& loss account),Commercial aspectsof joint venture company (if applicable),parent companyguarantees(ifapplicable).


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6. EVALUATION:

6.1. Part A – Pre-Qualification Criteria: This covers circumstances where IPE Global must exclude aRespondent from participating further in the procurement. The Procurement Expert thereforeappliesapass/failassessmentofthepre-qualificationresponseonthespecificquestion.Nofurtherevaluation is carried out for the bidder who’s Pre-Qualification Criteria does not meet theprerequisite criteria. Password toopen the “PartB–TechnicalProposal”will be requested frombidderssatisfyingthePre-QualificationCriteria.

6.1.1 The documentsmentioned in the below compliance sheet needs to be a part of the Pre-Qualificationchecklist.(EnclosedasProforma1:Pre-QualificationCriteria)

6.2. Part B – Technical Evaluation: The technical evaluation places emphasis on the degree ofconfidencetheevaluationteamhaveintheproposalcontentandthebidder’scapabilitytodelivertheoutputseffectively.Commercialproposalofonlythosefirmsreceivingminimumof50marksinTechnicalEvaluationwillbeopened.

6.2.1 ThetechnicalevaluationplacesemphasisonthedegreeofconfidencetheEvaluationTeamhaveintheProposalcontentandtheBidder’scapabilitytodelivertheoutputseffectively.Ahigherdegreeofconfidenceisgainedwhere:

• Adeepunderstandingofassignment is clearlydemonstrated.Merelyprovidinggeneralstatementsofinformationandacan-doattitudewillnotgeneratehighscores.

• Aconvincingmethodology isprovided toachieve results,whilstensuringoptimalvalueformoneyoverthelifetimeofthecontract.Themethodologyshouldincludeclearlinksbetweenperformanceoutputsandpricingmechanisms(suchasmilestonesforpaymentlinkedtocleardeliverables).

• The methodology includes monitoring and performance management tools whereappropriate, such as: critical path analysis, risk strategies/mitigation plans,communicationsplans,etc.

• A detailed Work Plan is provided that breaks down activities and outputs, which areclearly cross referenced (where appropriate) to payment mechanisms andgovernance/quality assurance mechanisms to ensure effective delivery on time andwithinbudget.

• StrongexamplesdemonstratetheproposedmethodologyhasbeenappliedsuccessfullyinenvironmentsrelevanttothisRFP.

• Awell balanced team is proposed that provides the rightmix and level of skills, withassured availability at the right time and with the right number of days. The biddersshould explain their recruitment methodology and how the selection of local and/orinternationalteammembershasbeentailoredtoensurebestvalue.

• GreaterefforthasbeenmadetoprovidecertaintyintheProposaldetailsothatitcanbereliedonfromacontractualperspective(forexample,poormanagementprocesses,lackof performance measures and vague terminology represent a potential performancerisk).

6.2.2 EvaluationCriteria

The Evaluation Criteria based on which evaluation of technical proposals of the biddersshallbecarriedoutaredetailedinthetablebelow:


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TechnicalEvaluation(B) 80%CommercialEvaluation(C) 20%

SL.NO EVALUATIONCRITERIA MARKS

TechnicalEvaluation 80

1.

Organisation/individualprofile:atleast5yearsofexperienceindoingsimilarwork.Additionalexperience indevelopingcontent forhealthcommunicationwillbeanadded advantage. Pastwork reference: proof of similar assignments taken up inthe past, range of content development experience, quality of portfolio andrelevancefortheassignment

25

2 Quality of the Proposed Approach and innovative response to the Terms ofreference/scopeofwork. 25

3 Innovativealternativesproposedfortheknowledgeproducts. 104 Keypersonnel:relevantexperienceandskillsetofproposedteam. 20

CommercialEvaluation 20

6.3. PartC–Commercial Evaluation:Commercialproposalsofonly those firms clearing theTechnicalEvaluationstageunderPartBwillbeopened;thetechnicallyqualifiedbidderwillbeaskedforthepasswordtoaccessthecommercialproposal,postwhichtheevaluationwillbedoneinaccordancewiththeQualityandCost-basedSelection(QCBS)method.

6.3.1 The Commercial Proposals of technically qualified Bidders will be opened, post which theevaluation will be done in accordance with the Quality and Cost-based Selection (QCBS)method.

6.3.2 BiddersshouldaimtodemonstratewithinthecommercialproposalthattheiroverallProposaloffersthebestmixofqualityandeffectiveness for the leastoutlayovertheperiodofusingthegoodsorservicesrequired.TheCommercialProposalshouldthereforebeclearonwholelifecostsoverthedurationofthecontract,including(butnotlimitedto)costelementssuchas:capital,maintenance,management,operatinganddisposalcosts.Whereappropriate,theProposalshouldhighlightwhereitcontinuestoaddvaluebeyondthelifeofthecontract(e.g.lower maintenance costs for the recipient Government after the IPE Global contract hasended).

6.3.3 The Proforma 2: Commercial Proposal provided at end of this section should be fullycompleted in the format requested. The detail provided in this Proforma should be easilycrossreferencedtotheFinancialPlan.

6.3.4 Allproposalpricesshouldbe in IndianRupees (INR).Pleasenote that IPEGlobalpoliciesdonotallowadvancepaymenttoConsultants/Contractors/Suppliers.

7. NOMINATEDPERSONNEL

7.1. Youmust:

a) confirmthatallpersonnelwillbeavailabletoprovidetherequiredservicesforthedurationofthecontract;


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b) give the name of their employer or state if self-employed if any of the personnel is not amemberoftheBidder’sstaff;

c) obtain priorwritten agreement from IPEGlobal, and/orUSAID via the Vice President – CRC,beforenominatingamemberofIPEGlobal,and/orUSAIDstaffwhoisinservice,oronleaveofabsence,orhasbeenastaffmemberofIPEGlobal,and/orUSAIDwithinthepast2years;

d) ifnominatinganex-staffofIPEGlobal,and/orUSAIDwhohaslefttheservicewithinthepast2years,includealetterfromIPEGlobal,and/orUSAIDgrantingpermissionforthemtoundertaketheservices.

8. GOVERNMENTTAX:

8.1 Proposals are responsible for establishing the status of the Services for the purpose of anygovernment tax applicable in India. Any applicable taxes should be included in Proforma 2:CommercialProposalseparately.

9. ALTERATIONSTOPROPOSALS:

9.1 Anymanuscriptorotheralterationtotheproposalmustbecountersignedanddatedbythepersonsubmittingtheproposal.TheBiddermustnotaltertheRFPdocuments.

10. SELECTIONOFPROPOSALSANDREJECTIONOFNON-COMPLIANTPROPOSALS:

10.1 TheinstructionscontainedintheRFPPackconstitutetheConditionsofProposal.ParticipationintheproposalprocessconfirmsthattheBidderacceptstheseConditionsofProposal.

10.2 TheBiddermustensurethateachandeveryemployee,sub-contractor,consortiummemberandany

otherperson/organisationtheBidderinvolvesintheirresponsetothisRFP,abidesbytheConditionsofProposal.TheBiddershallberesponsibleforanybreachoftheConditionsofProposalbyanyonetheyhaveinvolvedintheirresponsetothisRFP.

10.3 Priortocommencingtheevaluationprocess,IPEGlobalwillcheckProposalsreceivedtoensuretheyarefullycompliantwiththeConditionsofProposal.Non-compliantProposalsmayberejectedbyIPEGlobal.

11. LETTERSANDDECLARATIONTOACCOMPANYPROPOSALS:

11.1 Your Proposalmust be accompanied by a letter on the organization’s letterhead showing the fullregisteredandtradingname(s),tradingandregisteredofficeaddressoftheBidderand,inthecaseofa Company, the place of incorporation. It should be signed by a person of suitable authority tocommittheBidderstoabindingcontract.Biddersarerequiredtosignthedeclarationsasmentionedin Point 11 asAnnexure 1. Youmust quote the Proposal Title, Proposal Number and include thefollowingdeclarations:1. Wehaveexamined the informationprovided in yourRequest for Proposal (RfP) andoffer to

undertake the work described in accordance with requirements as set out in the RFP. Thisproposalisvalidforacceptancefor180daysfromthedateoftheofferandweconfirmthatthisproposal will remain binding upon us and may be accepted by you at any time before thisexpirydate.


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2. (ifapplicable)ThisproposalisaJointVenturewith[].Acopyoftheagreementisenclosed.

3. Weaccept that any contract thatmay resultwill a) comprise the contract documents issuedwiththeRFPandbebaseduponthedocumentssubmittedaspartofourproposal.

4. (if applicable) Certain information included in this proposal would if disclosed prejudice ourcommercialinterests.Theparticularinformationtogetherwithanexplanation,andtheperiodthisinformationshouldbewithheld,isattachedtothisletter.

5. The Proposal (Technical & Commercial) has been arrived at independently and withoutconsultation, communication, agreement or understanding (for the purpose of restrictingcompetition)withanyothersupplierintendingtosubmitaproposalforthiscontract.

6. Weunderstand the obligations in Paragraph 13, 14 and 15 of the RFP instructions and haveincludedanynecessarydeclarations.

7. Weconfirmthatallpersonneland/orsub-contractorsnamedintheproposalwillbeavailabletoundertaketheservices.

8. WeagreetobearallcostsincurredbyusinconnectionwiththepreparationandsubmissionofthisProposalandtobearanyfurtherpre-contractcosts.

9. The number of employees in our firm is below 250/above 250. (Please state whichever isapplicable.This isrequiredtomeasurethetrends in linewiththeGovernment’scommitmenttotheparticipationofSmallandMediumSizeEnterprise(SMEs)).

10. IconfirmthatIhavetheauthorityof[nameoforganisation]tosubmitproposalsandtoclarifyanydetailsonitsbehalf.

12. PACKAGINGANDDELIVERYOFPROPOSALSBYEMAIL:

12.1 PartA–Pre-Qualification,PartB–TechnicalProposalandPartC–CommercialProposalmustbeDocumented and Saved separately and sent in a single email enabling evaluation of Pre-Qualification Criteria, Technical and Commercial independently. The Technical Proposal andCommercialProposalMUSTBEPASSWORDPROTECTEDseparately.Pleasedonotincludeanypriceinformation/passwordtoaccesstheTechnicalProposalandCommercialProposalinPartA,PartBoranyand/orinanycommunication(unlessanduntilrequestedbyIPEGlobal).

12.2 If the Technical Proposal and Commercial Proposal is not password protected or if any priceinformation is included inPartA–Pre-Qualificationand/orPartB–TechnicalProposaland/or inanycommunication(unlessanduntilrequestedbyIPEGlobal),itmayleadtodisqualificationofsuchBidderfromthebiddingprocess.

12.3 These three Documents should be clearly marked as PART A – PRE-QUALIFICATION, PART B–TECHNICALPROPOSALandPARTC–COMMERCIALPROPOSAL.

12.4 ThesubjectofemailshallbetheRFPNumberi.e.IPE-USAID_VRIDDHI-2017(RFP)–004followedbytheBidder’sName.

12.5 Proposalmustbereceivedby18:00hours,September29,2017totheVicePresident–Corporate

RiskandCompliance,IPEGlobalLimitedatprocurement@ipeglobal.com.Lateproposalswillnotbeacceptedinanycircumstance.Nospecialpleadingswillbeaccepted.


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OTHERINFORMATION

13. CONFLICTOFINTEREST:

13.1 Biddersmust disclose in their Proposal details of any circumstances, including personal, financialandbusinessactivities thatwill, ormight, give rise toa conflictof interest; this includesany sub-contractor, if theywereawardedthiscontract.WhereBidders identifyanypotentialconflictstheyshould state how they intend to avoid such conflicts. IPE Global reserves the right to reject anyProposal which, in IPE Global’s opinion, gives rise, or could potentially give rise to, a conflict ofinterest.

13.2 BiddersarerequiredtosignandreturntheDeclarationofConflictofInterestprovidedatAnnexure2ofthissection.

13.3 IPE Global’s Conflict of Interest Policy Statement may be viewed at,

http://ipeglobal.com/downloads/policy/ConflictOfInterestPolicy.pdf.

14. COLLUSIVEBEHAVIOUR:

14.1 AnyBidderwho:

a) fixes or adjusts the amount of its Proposal by or in accordance with any agreement orarrangementwithanyotherparty;or

b) communicatestoanypartyotherthanIPEGlobalor,theamountorapproximateamountofitsproposedProposalorinformationwhichwouldenabletheamountorapproximateamounttobecalculated(exceptwheresuchdisclosureismadeinconfidenceinordertoobtainquotationsnecessaryforthepreparationoftheProposalorinsuranceoranynecessarysecurity);or

c) enters into any agreement or arrangementwith any other party that such other party shallrefrainfromsubmittingaProposal;or

d) enters into any agreement or arrangement with any other party as to the amount of anyProposalsubmitted;or

e) offersoragreestopayorgiveordoespayorgiveanysumofmoney,inducementorvaluableconsiderationdirectlyor indirectlytoanypartyfordoingorhavingdoneorcausingorhavingcausedtobedoneinrelationtoanyotherProposalorproposedProposal,anyactoromission,shall (without prejudice to any other civil remedies available to IPE Global and withoutprejudicetoanycriminalliabilitywhichsuchconductbyaBiddermayattract)bedisqualified.

14.2 Bidders are required to sign and return the Declaration of Non-Canvassing and Non-CollusiveProposingprovidedatAnnexure3ofthissection.

15. ANTI-FRAUDANDANTI-CORRUPTIONSTATEMENT:

15.1 Ifselected,intheperformanceoftheirobligationsunderorinconnectionwiththethisproposal,theorganization, their agents and employeeswill need to comply with all applicable laws, rules andregulations including but not limited to IPE Global’s Anti-Fraud and Anti-Corruption Policy, theBribery Act 2010 andwhere appropriate, theOECD Convention on Combating Bribery of ForeignPublicOfficialsinInternationalBusinessTransactionsortheirequivalent,asapplicableinIndia.


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15.2 BiddersarerequiredtosignandreturntheDeclaration–Anti-FraudandAnti-CorruptionprovidedatAnnexure4ofthissection.

15.3 IPE Global’s Anti-Fraud and Corruption Policy Statement may be viewed at,

http://ipeglobal.com/downloads/policy/Anti-FraudAnti-CorruptionPolicy.pdf.

16. ANTI-SLAVERY&ANTI-HUMANTRAFFICKINGSTATEMENTANDCHILDPROTECTIONPOLICY:

16.1. Ifselected,intheperformanceoftheirobligationsunderorinconnectionwiththethisproposal,theorganization,theiragentsandemployeeswillneedtocomplywithallin-countrylegislationrelatingtoAnti-Slavery&Anti-HumanTraffickingStatementandChildProtectionPolicy.

16.2. BiddersarerequiredtosignandreturntheDeclaration–Anti-Slavery&Anti-HumanTraffickingStatementandChildProtectionPolicyatAnnexure5ofthissection.

17. CONFIDENTIALITY:

17.1 Allmaterial issuedinconnectionwiththisRFPshallremainthepropertyofIPEGlobalandshallbeused only for the purpose of this procurement exercise. All information provided shall be eitherreturned to IPE Global or securely destroyed by unsuccessful Bidders at the conclusion of theprocurementexercise.

17.2 ThecontentsofthisRFParebeingmadeavailablebyIPEGlobalonconditionthat:

a) Bidders shall at all times treat the contentsof theRFPandany relateddocuments (togethercalledthe‘Information’)asconfidential,saveinsofarastheyarealreadyinthepublicdomain;

b) Bidders shall not disclose, copy, reproduce, distribute or pass any of the Information to anyotherpersonatanytimeorallowanyofthesethingstohappen;

c) Bidders shall not use anyof the Information for anypurposeother than for thepurposes ofsubmitting(ordecidingwhethertosubmit)aProposal;

d) BiddersshallnotundertakeanypublicityactivityinconnectionwiththisRFPwithinanysectionofthemedia;

e) Biddersmaydisclose,distributeorpassanyof the information to theBidder’s advisersor toanotherpersonprovidedthateither:

• This isdonefor thesolepurposeofenablingaProposal tobesubmittedandthepersonreceiving the Information undertakes inwriting to keep the Information confidential onthesametermsasifthatpersonweretheBidder;or

• TheBidderobtains thepriorwrittenconsentof IPEGlobal in relation tosuchdisclosure,distributionorpassingofinformation;or

• ThedisclosureismadeforthesolepurposeofobtaininglegaladvicefromexternallawyersinrelationtotheRFP;ortheBidderislegallyrequiredtomakesuchadisclosure.

17.3 In this section the definition of ‘person’ includes but is not limited to any person, firm, body orassociation,corporateorincorporate.

18. DISCLOSURES:


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18.1 TheBiddermustdisclose:

a) Ifthey

• are or have been the subject of any proceedings or other arrangements relating tobankruptcy,insolvencyorthefinancialstandingoftheBidderincludingbutnotlimitedtotheappointmentof anyofficer suchas a receiver in relation to theBidder’spersonalorbusinessmattersoranarrangementwithcreditorsorofanyothersimilarproceedings.

b) IftheyoranyoftheBidder’ssub-contractorshavebeenconvictedof,orarethesubjectofanyproceedings,relatingto:

• acriminaloffenceorotheroffence,aseriousoffenceinvolvingtheactivitiesofacriminalorganisation or found by any regulator or professional body to have confirmedprofessionalmisconduct.

• corruption including the offer or receipt of any inducement of any kind in relation toobtaining any contract, with USAID/IPE Global, or any other donor of developmentfunding,oranycontractingauthority.

• failuretofulfilanyobligationsinanyjurisdictionrelatingtothepaymentoftaxesorsocialsecuritycontributions.

c) IftheyoranyoftheBidder’ssub-contractors:

• are,orhavereasontobelievetheymayhavebeen,oraresubjectofanyproceedings,thatmaybelisted/documentedbyCentral/StateGovernmentdepartments/UndertakingsofGovt.ofIndiaoranyotherProcuringAgency.

18.2 Disclosureextendstoanycompany inthesamegroupof theBidder (includingbutnot limitedtoparentsubsidiaryandsistercompanies,andcompanieswithcommonshareholderswhetherdirectorindirectandpartieswithwhomtheBidderisassociatedinrespectofthisproposal).

18.3 If a Bidder or related company or any individual discloses details of any previousmisconduct orcomplaint, IPE Global will seek an explanation and background details from them. At the solediscretion of IPE Global an assessment as to whether the Bidder will be allowed to submit aproposal,willthenbemade.

18.4 Biddersarerequiredtosignandreturnaself-declarationforthedisclosuresasmentionedinPoint18asAnnexure6.

19. JOINTVENTURE(OROTHERFORMOFASSOCIATION)PROPOSALS:

19.1 WheretheProposalissubmittedbytheBiddersinconjunctionwithoneormoreassociatesthen,intheabsenceofaJointventureagreementthe‘Associate’shallbedeemedtobeasub-contractortotheBiddersandshallnotbeapartytothecontract.

19.2 Proposals submitted by potential Joint Venture partnerships must include in the Proposaldocumentsa“LetterofIntenttoformaJointVenture”intheeventofbeingsuccessfuland:

a) be signed by a duly authorised representative of each partnerwith details of each signatoryprovidedinprintbeloweachsignature


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b) includeanexpressprovision thateachpartner is jointly and severally liable in respectof theBidder’sobligations

c) providedetailsofthenameofthepartnernominatedtoactasmanageroftheJointVentureandwhoisauthorizedtoactfortheJointVentureintermsofcommittingittoanyobligationsandliabilitiesandtoreceiveandactuponinstructionsfromIPEGlobalandtomakeandreceivepayments

d) state full details of the proposed structure; the division of technical responsibilities betweenthepartnersandintendedcapitalisation.

20. IPEGLOBAL’STREATMENTOFYOURPROPOSAL:

20.1 IPEGlobal iscommittedtoensuringValue forMoney2incomplexprocurements.Therefore,whenyousubmitaproposal,wewill

a) ensure proposals are registered upon receipt and held securely until after the deadline forreceiptofproposals;

b) witness theopeningofallproposalsafter the timeanddeadline for receiptofproposalsandseparatelyregisterthecommercialdetailsofeachproposal;

c) return,unopened,anyproposalsreceivedafterthedeadlineofreceiptofproposals;

d) disqualify any non-compliant proposals (i.e. proposals failing to meet the terms of theseinstructions)received.Thecommercialdetailsofsuchproposalswillberecordedandmarkedasdisqualified;

e) ensurethatallproposalsareevaluatedobjectively,inlinewiththeevaluationcriteriaspecified;

f) followingevaluation,informtheBidderswithin15workingdaysofthedecisionbeingmade;

g) following evaluation, provide feedback to each Bidder within 15 calendar days of writtenrequestandwithintheboundsofconfidentiality;

21. DISCLAIMERS&ARBITRATION:

21.1 WhilsttheinformationandsupportingdocumentsprovidedinthisRFPPackhavebeenpreparedingood faith, it does not purport to be comprehensive. Neither IPE Global, nor their advisors,respectivedirectors,officers,members,partners,employees,otherstafforagents:

a) makesanyrepresentationorwarranty(expressorimplied)astotheaccuracy,reasonablenessorcompletenessoftheRFP;or

b) acceptsanyresponsibilityfortheinformationcontainedintheRFPorforthefairness,accuracyor completeness of that information, nor shall any of thembe liable for any loss or damage(otherthaninrespectofdeceitorfraudulentmisrepresentation)arisingasaresultofrelianceonsuchinformationoranysubsequentcommunication.

c) Any persons considering making a decision to enter into contractual relationships with IPEGlobal following receipt of the RFP should make their own independent assessment of IPEGlobalanditsrequirements,andshouldseektheirownprofessionalfinancialandlegaladvice.Fortheavoidanceofdoubttheprovisionofclarificationorfurtherinformationinrelationtothe

2Valueformoneyisdefinedastheoptimumcombinationofwhole-lifecostandqualitytomeetrequirements.


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RFPoranyotherassociateddocumentsisonlyauthorisedtobeprovidedbytheProcurementExpertnamedintheRFPcoveringletter.

21.2 ThisRFPandanydisputearisingfromitshallbegovernedbythelawsofIndia.

22. RIGHTTOCANCEL,CLARIFYORVARYTHEPROCESS:

22.1 IPEGlobalshallnotbecommittedtoanycourseofactionasaresultof:

a) issuingthisRfPoranyinvitationtoparticipateinthisprocurementexercise;

b) communicating with a Bidder or a Bidder’s representatives in respect of this procurementexercise;or

c) any other communication between IPE Global (whether directly or by its agents orrepresentatives)andanyotherparty.

22.2 By taking part in this competitive exercise, Bidders accept that IPE Global shall not be bound toacceptanyProposalandreservestherightnottoconcludeaContractforsomeoralloftheservicesforwhichProposalsareinvited.

22.3 IPEGlobalreservestheright toamend,addtoorwithdrawalloranypartof thisRFPatanytime

duringtheprocurementexercise.

23. COSTSOFTHERFP:

23.1. Bidderswill remain responsible for all costs andexpenses incurredby them, their staff, and theiradvisorsorbyanythirdpartyactingundertheirinstructionsinconnectionwiththisRFP.ThiswillberegardlessofwhethersuchcostsariseasaresultofanydirectorindirectamendmentsmadetothisRFP by IPE Global at any time. For the avoidance of doubt, IPE Global shall have no liabilitywhatsoever to Respondents for the costs of any amendments, changes, discussions orcommunications.


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STATEMENTOFWORK(SOW)

DEVELOPMENTOFVRIDDHIKNOWLEDGEPRODUCTSANDADVOCACYMATERIALS

1. BACKGROUND:

IPE Global Limited (hereinafter referred as “IPE Global” or “Company”) is a leading development sectorconsultingfirmwithofficesinsixcountriesacrossAsia,AfricaandEuropeIndiaprovidingend-to-endservicesinthe areas of Health Systems, Education and Skill Development, Urban and Infrastructure Development,DemocraticGovernanceandClimateChange,amongothers. Ithas implementedover700+projects inmorethan100 countries. IPEGlobal has strong relationshipswithmultilateral, bilateral, governments, corporatesandnot-for-profitentitiesinanchoringdevelopmentagendaforsustainedandequitablegrowth.

The Reproductive, Maternal, Newborn, Child and Adolescent Health (RMNCH+A) program of the NationalHealthMission (NHM) embodies theGovernment of India’s vision for comprehensive and integrated healthservicesformothers,children,andadolescents.USAID,throughitsprojectVRIDDHI:ScalingUpInterventionsinRMNCH+A,providestechno-managerialsupporttotheGovernmentof India(GoI)atthenational levelandinstates for planning, implementing, and monitoring RMNCH+A interventions. VRIDDHI is a four-year project(2014-2018),throughacooperativeagreementbetweenUSAIDandIPEGlobal.Theoverarchingpurposeoftheprojectistoscaleupkeyhigh-impactinterventionsoftheRMNCH+Aprogramtoaccelerateprogresstowardsthegoalofreducingpreventablematernalandchildmortalityandmorbidity.

Project VRIDDHI has four focus areas, namely, Technical Interventions,Health Systems Strengthening, PolicySupportandPartnerships.ThetechnicalinterventionsarespreadoverReproductive,Maternal,Newborn,ChildandAdolescentHealth.TheHealthSystemsStrengtheningfocusareasincludecapacitybuilding,generatingandsharingevidenceadvocatingandsupportingreorganizationofinstitutionalprocessesleadingtobetterservicedelivery, improvedaccessandutilizationofRMNCH+Aservicesandsupport to improve thehealthsystemtoensure health equity in a responsivemanner. Under the Policy Support focus area, VRIDDHI hasworked toimproveadvocacy to increasegovernment transparencyandaccountability throughsharingassessmentsandexperiencesof incubatingprovengoodpractices toenable informeddecisionmaking.Under thePartnershipfocus, VRIDDHI has formedpartnershipswithdevelopmentpartners andother projects to achieve synergiesandconsensusoncommoncauses.

ThekeyProjectinterventionsincludeCarearoundBirth,SupportiveSupervision,StrengtheningAntenatalCare,ImprovingNewbornHealth,andSupport forAdolescentHealth.At theNational level, theNationalTechnicalSupportUnit (NTSU)and theNationalRMNCH+Aunit (NRU)provideassistance to theGoI for theRMNCH+Aprogrammeacross the country.At the state level, StateRMNCH+AUnits (SRUs) support state governments’efforts to implement and scale up the RMNCH+A strategy. SRUs are placed in six states: Delhi, Haryana,HimachalPradesh,Jharkhand,PunjabandUttarakhand.Atthedistrict level,DistrictTechnicalOfficers(DTOs)areplacedineachoftheHighPriorityDistricts(HPDs)ofthesestates.

RATIONALEOFTHEACTIVITY

Theprojecthascompletedthreeandahalfyearsofoperationsandhasgatheredrichandrobustexperiencesinthefieldovertheyears.TheseinsightsfromthenationallevelaswellasfromthestatesanddistrictshavegreatpromiseandpotentialtofurtherimprovethedesignandimplementationoftheRMNCH+Ainterventionacrossstates and at the national level. The project is seeking services of an agency to document activities andachievements of the project and provide support in content development of various knowledge and


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communication products so that these learning are shared and disseminated across a wider internal andexternalaudiences,stakeholders,partnersandmedia.

2. OBJECTIVESOFTHEASSIGNMENT:

• Todocumentandsynthesizeprojectexperiencesacrossproject interventionsatthenational,stateanddistrictlevelsforlessonslearntandsuccessstoriesovertheprojectperiod

• Todevelopprint,audio,videoanddigitalknowledgeproductsdocumentingactivitiesandinterventionsacross thenational, state anddistrict levels for disseminatingwithmultiple stakeholders including theGovernmentofIndia,projectstates,programmemanagers,stakeholders,partnersandthemedia

• Todevelopadvocacymaterialsonmodelsthatcanbescaledupinotherstates

• Todevelopanonlinerepositorytohousealltheknowledgeproducts(existingandthenewones)whichwillbefullyintegratedwiththeIPE/JSI,NHMRMNCH+Asite

• Todesignthethemeforprojectdisseminationeventsincludingbrandingtoguidethedesignofprojectcommunicationmaterials

3. SCOPEOFTHEWORK:

Theagencyisexpectedtoundertakethefollowingtasksaspartoftheassignment:

• Conductadeskreviewofexistingmaterials(projectreports,casestories,A/Vmaterials,trainingmaterials,jobaids, IECmaterials,quantitativereports/data,andanyotherrelevantmaterial) sharedbytheVRIDDHInational team for a clear understanding of the interventions, activities, processes, achievements, lessonsandchallenges.Thetaskwouldrequireextensivemeetingswiththenationalteamtogetadeeper insightintotheprocessesandplanninginvolvedindesignofinterventionsandguidancetothestateteams.

• The initial desk review will also include a consultation with the project state teams to gather theirexperiencesandleadsforstoriesfromthedistricts.Thedeskreviewexerciseandtheconsultationwiththeprojectteamareexpectedtohighlightthe informationgaps,help identifysuccessstoriesandexperiencesfromdifferentstakeholdergroupsfortheagencytoplanthefielddocumentationexercise.

• AgencytoplanthefielddocumentationworkandsubmitafielddatacollectionplanincludingadetailedlistofIDIsandFGDstobeconductedwithvariousstakeholdersatdifferentlevels.

• Thefielddocumentationwillrequirevisitstothesixprojectstates(Approx15daysperstatecoveringselectdistrictsoutofthe26projectdistricts(roughly2daysperHPD).However,thiscanvaryacrossstates.).

• The documentation exercise is expected gather at least 40-45 case stories covering all the componentsbesidesmajor outputs, outcomes in terms of improvements in service delivery and skill enhancement ofhealthserviceproviders.

• Photographyshouldbetakenupaspartofthedocumentationexercisetosupportthestories.Highqualityphotographs capturing processes, activities and case stories should be taken. At least one hundred highquality pictures covering various components across six states with appropriate captions should besubmittedindigitalform.

Videographyasperthedetailsbelow

• All the information gathered as part of the desk review and field documentation exercise should beorganized component-wise and state-wise to be used for developing various knowledge products andadvocacytools.


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• Agency is expected to package the content in a crisp and reader friendly way making it adaptable todifferentmediasuchprint,webandanyotherformusingICT

• Attractiveanduserfriendlydesignandlayoutofalltheproductswithintheapprovedbranding(print,web,A/V)

• AgencywillplaceonefulltimestaffintheVRIDDHIofficetoliaisebetweentheprojectandagencytoensureassignmentmoves smoothly and is completed on time. The proposal should detail this - explain the jobresponsibility,andprovidetheresume.

4. TARGETAUDIENCE:

The targetaudience for theknowledgeproductsdeveloped includes theGovernmentof India,especially theMinistry of Health and FamilyWelfare, six state governmentswhere the projectwas operational aswell asotherstates,programmeimplementersandserviceproviders,internationalorganizationsandotherinstitutionswhich specifically work on RMNCH+A issues, private stakeholders, civil society, academia and public healthprofessionals.

5. KNOWLEDGEPRODUCTSANDADVOCACYMATERIALS:

A suggested list of knowledge products and advocacymaterials are given below. Agency can suggest otherinnovativeproducts/materials.

Print

1. VRIDDHI brief as an infographic cum brochure ( or any such product suggested by the agency tocapturetheessenceoftheproject,itsinputsandachievementsinashortformat)

2. VRIDDHIendofprojectreportcapturingthepioneeringworkdoneacrossfocusareasinthesixprojectstates(upto40pages+cover–A4).

3. Six state-level briefs capturing the lessons learned and success stories from each of the programmestates(12-16pageseach-A4)

4. Upto fourpolicybriefson selected components thathavehighpotential for advocacy (upto8pageseach–A4)

5. Infographics based posters (16-20 posters covering different interventions – that can be adapted asinteractiveweb-basedmaterialandstandeesfordisseminationevents)

6. Displaymaterialsforeventsandconferences–banners,backdropsandstandees

7. 12-16brochuresonvariousthematicareashighlightinginterventionsandpositiveoutcomes,state-wisehighlights(2-4pageseach,A4)

Video

1. A 7-8 minute advocacy video HD film capturing the journey of Vriddhi, project milestones and keyachievements for advocacy with international donors, development partners, national and stategovernments.

2. Upto four short 3-4 minute films on selected thematic interventions highlighting the processes,outcomes and innovations for knowledge sharing with donors, development partners, academia,nationalandstategovernments.


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Digital/Web

1. Atleast100highqualitypictures/photosaswellasalltherawfootagecapturedfortheproject.

2. Video interviews/bites,shortcasestories,tellingphotoswithcaptions,duringsitswithstateofficials,partnersandserviceprovidersthatcouldbeuploadedonthewebsiteandblog.

3. Personal blog stories by state/district managers to capture strategies and innovations to overcomechallenges,achievementsandlearnings

4. Content digitization – All the advocacy and knowledge products to be digitized on the appropriateplatform

5. Anonlinerepositoryofdigitalproductsthatcanbekeptliveevenaftertheendoftheproject.Thiswillbehousedinthein-housewebsite(http://rmncha.in/)needtobeintegratedwiththeofficialIPE/JSI,MOHFW/NHM/RMNCHAwebsitewhichwouldbehandedovertotheministryauthoritieswhichtheycan use andupdate later as required. All the newproductswould also get added to the repository.(Theproposalwillprovidedetailsincludingfeaturesoftherepository)

6. DELIVERABLES:

Theassignmentwillbeoutputbasedandtimelinesfordeliverywillbemutuallyagreedwiththeprojectteam.

1. Inception reportdetailingout themethodology,outputsand timelineswithin2weeksof signing thecontracttoincludethefollowing

a. Deskreviewreportincludingthefindingsfromteamconsultations

b. Detailed field visit plan, tools for documentation, state/district wise list of stakeholders to becovered,documentationandsubmissionofdetailedfieldnote

2. Forthesuggestivelistofdocumentsundersection6a.Print

a. Design options and content plan of various agreed upon documents, knowledge products andadvocacy materials ( to be aligned with design and theme plan for the project disseminationactivities)

b. Completeddraftsagreedupondocuments,knowledgeproductsandadvocacymaterials

c. Finaldocumentsincorporatingallthefeedbacksharedbytheteam

3. VideosasmentionedinthesectionVideofinishedproductsandrawfootageasagreedupon

4. DigitalandWeb-Repositorywireframeforobservationsandsuggestions

a. Finalrepositoryincorporatingallthefeedbackwithallthefinalversionsofmaterialsuploaded

5. Displaymaterialsforeventsandconferences–banners,backdrops,andstandees(designedaspertheapprovedthemeforthedisseminationevents.

6. Allfinalmaterialstobesubmittedinappropriatehigh-resolutiondigitalformats

7. Final print documents in print ready format as well as five copies of each document or package ofdocuments


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7. DURATION&TIMELINE:

6 months (Oct 2017 to March 2018). The timeline for deliverables will be staggered by month startingNovember.Theagencyshouldproposeadetailedmonth-wiseworkplanwithbreak-upofactivities,milestonesanddeliverables.


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DRAFTCONTRACTDOCUMENT

SUB-CONSULTANCYAGREEMENT

ThisSub-ConsultancyAgreement(hereinaftercalledas“CONTRACT”or“AGREEMENT”)ismadeonXXXXXXXX,2017between:

IPEGlobalLimited,aCompanyincorporatedinIndiaandhavingitsregisteredofficeatIPEGlobalHouse,B-84,DefenceColony,NewDelhi–110024,India;TelNo.+91-11-40755900;Fax:+91-11-24339534,India;hereinafterreferredtoas“IPEGLOBAL”orthe“COMPANY”;

AND

XXXXXXXXXXXXXXXXXXXXXXXXX With registered address at; XXXXXXXXXXXXXXXXXXX, India; Tel: +91XXXXXXXXXX; Direct: +91 XXXXXXXXX; Fax: +91 XXXXXXXXXX Mobile: +91 XXXXXXXXXXX Email:[email protected];hereinafterreferredtoasthe“SUB-CONSULTANT”.

IPEGlobalandtheSub-Consultantarehereinaftercollectively referred toas the“Parties”and individuallyas“Party”.

IPEGlobalhasbeenawardedanassignmentbyXXXXXXXXXXXXXXhereinafterreferredtoas‘CLIENT’toprovideservicesfor“XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXx”,hereinafterreferredtoas“PROJECT”.

WHEREAStheSub-Consultantagreedtoprovideserviceonthetermsandconditionssetforthhereinandtheannexuresattachedhereto;hereinafterreferredtoas“SERVICES”.

NOWTHISAGREEMENTWITNESSETHANDITISHEREBYAGREEDBYANDBETWEENTHEPARTIESASFOLLOWS:

1. COMMENCEMENTANDTENUREOFCONTRACT

1.1. TheContractshallbedeemedtohavecommencedfromXXXXXXX,201XandshallbevaliduptoXXXXX XX, 201Xunless this Agreement is terminated earlier in accordancewith the terms andconditionsofthisAgreement.

2. DUTIESASSUB-CONSULTANT

2.1 TheSub-ConsultantshallprovidesuchservicesandasdefinedintheStatementofWork(SoW)oftheProject.ServicesperformedbytheSub-ConsultantunderthisAgreement,ismoreparticularlydescribedintheSoWsetforthinAnnexure-I.

2.2 The Sub-Consultant shall provide services for such period as given in Schedule of Price andPaymentinAnnexure-II.

2.3 It isexpectedthat theSub-Consultantwill carryout theservicesunder thisAgreementwithduediligenceandefficiency, inapracticalmannerdesignedtopromotetheobjectivesoftheproject,and toconfirmandenhance theprofessional reputationof IPEGlobal, its clientsandassociates.The inputs of Sub-Consultantmay be increased or decreased,within reason andwith adequatenoticeand/orasperdecision/approvalofclient,atdiscretionoftheprojectmanagementandIPEGlobal.


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2.4 It isexpectedthattheSub-Consultantwillprovide its inputaspertheworkschedulefinalised inconsultation with the Project Manager or any other professional nominated by him/her;hereinafterreferredtoas“PROJECTMANAGER”.

3. PLACEOFPROVIDINGSERVICES

3.1 HomeofficeofSub-ConsultantshallbeXXXXXXXX;India.AllServicesunderthisAgreementshallbeprovided from and final output is delivered at all Project Sites under the Contract for properperformanceoftheirduty.

4. REMUNERATION

4.1 IPE Global shall make payments to the Sub – Consultant in accordance with the schedule asmentioned in (Annexure-II). In any event, payments under this Agreement will not exceed amaximumlimitofINRXXXXXXXX/-(IndianRupeesXXXXXXXXXXXXXOnly)hereinafterreferredasthe“FinancialLimit”.TheFinancialLimit is inclusiveofall taxes,whatevernamecalled.HoweverServiceTaxifandasapplicablewillbepaidinadditiontothisprice.

4.2 Noexpenditure shallbe incurred inexcessof theFinancial Limitandother than thoseexpresslyprovided inAnnexure-IIwithout priorwritten approval of the LineManager and amendment tothiseffectisexecutedbetweentheParties.AnybankchargesleviedbySub-Consultant’sbankshallbebornebytheSub-Consultant.

4.3 ThefeespayablebyIPEGlobalfortheServicesunderthisContractaredeemedtocoverthecostofsalary, overseas inducements, leave allowances, bonuses, profit, taxes, insurances,superannuation, non-working days and all other costs including, but not limited to, clothing,passports, visas and vaccinations, overheads and expenses of whatsoever nature that may beincurredbytheSub-ConsultantinthedeliveryoftheServicesexceptwhereotherwisespecificallyprovidedforinthisContract.

4.4 TheConsultant shall submit Invoice indesired format and the same is attachedasAnnexure-III.Thescanned&signedcopyofInvoicealongwithitsnecessarysupportingdocumentationistobeemailedtoMr.XXXXXXXXXXXatXXXXXXXXXXXXX@ipeglobal.com

5. TERMSOFPAYMENT

5.1 TransferoffundsrelatedtothisAgreementfromIPEGlobalshallbemadetotheSub-Consultant’sbank account via Cheque / Account Transfer, the Details of Sub – Consultant’s Bank account isenclosedasbelow.

BankName: XXXXXIFSCCode: XXXXXXXBankAccountName: XXBankAccountNo: XXXBranchAddress: XXXXXAnychangesintheabovementionedbankdetailswouldbedonebywayofamendmenttothisAgreement.


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5.2 All payment under this agreement shall be made against the receipt of a Valid Invoice3, uponapprovaloftheReports/Deliverable/MilestonebytheProjectManagerand/orClientanduponthereceipt of confirming payment from the Client as elucidated in Annexure II of this Agreement.Totalpayabledays/month/deliverablesbasedshallbesameaspaidbytheClient.Thepaymentwillbemadegenerallywithin30daysfromthedateofreceiptofvalidinvoice.AllpaymentsunderthiscontractshallbemadeinINR(IndianRupees).

5.3 Statutory IncomeTaxdeductionwillbemadefromthe invoicedfeefor theservicesrenderedtoIPEGlobaleachmonthasperprevailinglaws(IndiantaxationLawsonIncome).TDSCertificateforanydeductionsmadeunder theagreementwillbe furnishedtoSub–Consultantasperexistinglaws.TheresponsibilityofpayingtaxontotalincomeandfilingtheIncomeTaxreturnsshallbeoftheSub-Consultant.

5.4 IncasetheClientwithholdspartorfullpaymentrelatingtoSub-Consultant’sinputsforreasonsofqualityofoutputsnotmeeting requiredstandards, IPEGlobalwillwithhold thesameamountofpaymentstotheSub-Consultant.TheSub-ConsultantwillbeexpectedtoimprovetheoutputsandonapprovalofthesamebyClient,balancepaymentswillbereleasedtotheSub-Consultant.Anydisallowances by the Client directly attributable to the Sub-Consultant will be deducted frompaymenttotheSub-Consultant.TheSub-Consultantwillassistinappealingandre-invoicingforanysuchdisallowance.

5.5 If for any reason, the CLIENT is dissatisfied with the performance of the Sub-Consultant anappropriate summay be withheld from any payment otherwise due. Payments of outstandingduesshallbemadeontheremedyofunsatisfactoryworkorresolutionofoutstandingqueries.

6. REPORTING

6.1 Sub-ConsultantshallreporttotheprojectManageroranyotherpersonnominatedbythemandalways act, in respect of any matter relating to this agreement or to the services, as faithfuladviserstoIPEGlobalandtheClient,andshallatalltimessupportandsafeguardIPEGlobal’sandtheClient’slegitimateinterestsinanydealingswiththirdparty.

7. TIMEANDATTENTION

7.1 DuringthecontinuanceofthisAgreement:

• TheSub-ConsultantwillnotconcludeanycontractsorincuranyobligationorliabilityonbehalfoforbindingupontheCompany,orsignanydocumentsonbehalfoftheCompany;

• TheSub-ConsultantwillnotbeconcernedorinterestedinanyotherbusinessofasimilarnaturetoorcompetitivewiththatcarriedonbytheCompanyoranyof itsAssociatedCompaniesorwhichisasupplierorcustomeroftheCompanyorofitsAssociatedCompaniesinrelationtoitsservice.

8. PERSONNEL

3 An invoice is termed ‘Valid Invoice’ when it is submitted in a prescribed format along with approved conformingDeliverables/Milestones/Reports/Time Sheets and supportedby relevant information, supportingdocuments, vouchers,etc.aslaiddownintheContract.


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8.1 No changes or substitutions may be made to members of the Sub-Consultant's Personnel asidentifiedinAnnexureIIofthisContractwithoutIPEGlobal'spriorwrittenconsent;

8.2 The Sub-Consultant shall be responsible for timely payment of remuneration to its Personnelincluding out-of-pocket expenses. Any delay or non-performance by the Sub–Consultant’spersonnelduetosuchnon-paymentwouldbeentireresponsibilityoftheSub-Consultant.

8.3 TheinputdaysisbudgetedaspertheeffortrequiredtodelivertheoutputsunderthisAgreement.However, the financial limitsasmentioned inAnnexure II is firmand fixedand shallnotexceedevenifthenumberofactualinputdaysexceedsthebudgeteddays.

8.4 TheSub-ConsultantisresponsibleforallactsandomissionsoftheSub-Consultant’sPersonnelandforthehealth,safetyandsecurityofsuchpersonsandtheirproperty.Theprovisionofinformationby IPE Global shall not in any respect relieve the Sub-Consultant from responsibility for itsobligationsunderthisContract.

9. CONFIDENTIALITYANDDATAPROTECTION

9.1 TheSub-Consultantshallnot (except in theordinarycourseofduties),duringorafter theperiodunder this Agreement, divulge to any personwhatever or otherwisemake use of (and shall usehis/her best endeavours to prevent the publication or disclosure of) any trade secret or anyconfidentialinformationconcerningthisbusinessorfinancesoftheCompanyoranyofitsdealings,transactionsoraffairsoranytradesecretoranysuchconfidential informationconcerninganyoftheAssociatedCompanyoranyoftheirsuppliers,agents,distributorsorcustomers.

9.2 AllnotesandmemorandaofanytradesecretsorconfidentialinformationconcerningthebusinessoftheCompanyandtheAssociatedCompanyoranyofitsortheirsuppliers,agents,distributorsorcustomerswhichshallbeacquired,receivedormadebytheSub-Consultantduringthecourseofthis Agreement shall be the property of the IPE Global and shall be surrendered by the Sub-Consultant only to someone duly authorized in that behalf at the termination of his/hercontract/agreement.

9.3 DuringthetenureofthisagreementSub-consultantshallnotacceptanyassignmentorparticipateinanybidwhichisinconflictwiththeinterestofIPEGlobaloritsassociates.

9.4 Anyfollow-uporrelatedactivitieswhichmayariseoutofthecurrentproject,Sub-Consultantwillwork through IPEGlobal or takenecessary consent of themanagement to avoid any conflict ofinterestornon-complianceofCLIENT’sregulations.

10. TERMINATIONOFCONTRACT

10.1 IPEGlobalhasarighttoterminatethisContractwithoutassigninganyreasonbyservinga30daynoticetotheSub-Consultant.

10.2 HowevernonoticeisrequiredincaseofIPEGlobalinoccurrenceoffollowingevents.

a. An authorised representative of the Client requests removal of the Sub-Consultant from theProject;

b. In case of the Client terminating their Contract with IPE Global as a consequence of ForceMajeureoranyotherreason;


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c. TheSub-Consultantinabilitytocarryoutdutiesassignedforhealthoranyotherreasonleadingtoincapacitytoparticipate;

d. On the expiry (including earlier expiry as a result of any other terms of this Agreement) ofvalidity of this Agreement unless renewed or extended further by way amendment to thisAgreement;

e. On the judgement of the Client / Team Leader/ Project Manager that the activities andbehaviouroftheSub-ConsultantisinappropriatetoProjectpersonnel,endangerthesuccessoftheProject,orcontravenelocallawsandcustoms;

f. ThisAgreementshallliabletobeterminatedwithimmediateeffectifIPEGlobal,ortheClientfindsthattheSub-Consultanthas:

(i) committed seriousmisconduct or have been chargedwith having committed a criminalaction,or

(ii) havereasonablecausetobedissatisfiedwiththeperformanceoftheSub-Consultant,

(iii) violatesanytermsandconditionsofthisagreement.

10.3 TheSub-ConsultantshallhavenoclaimforadditionalcostsarisingoutoforincidentaltoanysuchremovaloftheSub-ConsultantasperClauseetof(i),(ii)and(iii)underClause10.2.

10.4 Uponclosure/terminationof thisAgreement, theSub-Consultantshall immediately return to IPEGlobal, all documents (hard and/ or soft version, as applicable) and/ or items of any naturewhatsoever either supplied to the Sub-Consultant by IPE Global or developed by the Sub-ConsultantunderthisAgreement/Project.

11. CHANGESTOTHETERMSANDCONDITIONSOFCONTRACT

11.1 This Agreement shall constitute the entire Agreement between the parties, and may not bealteredoramendedexceptbythewrittenagreementofbothparties.Nootherduties,obligationsandliabilitiesorwarrantiesthanthoseexpresslyprovidedinthisAgreementanditsattachmentsshallbeapplied.

12. INTELLECTUALPROPERTYRIGHT

12.1 TheConsultantagreestoassignthecopyrightunderthisAgreementtoIPEGlobalandUSAIDofanyoutput such as but not limited to plans, drawings, database, images, specifications, designs,reports, other documents, etc. hereinafter collectively referred to as “MATERIALS”. MaterialsproducedasaresultoftheworkcoveredunderthisAgreementtogetherwithallrelevantdataandsupporting materials compiled in performing the Services must not be used for any purposeunrelatedtothisAgreement.TheConsultantagreesnottocauseortopermitanything,whichmaydamageorendanger the intellectualpropertyof IPEGlobal,or IPEGlobal’s title to it toassistorallowothers todo so.TheConsultant shallhandoverallMaterials to IPEGlobaland shalldesistfrom use, reproduce, publish, telecast, sub-license through any media the informationgathered/producedfromthisservice.

12.2 AllMaterialsshallbetheexclusivepropertyofIPEGlobalandUSAIDwhoshallretainandownallcopyright, patent, trade secret, trademark and any other intellectual property right on theMaterials. The Service Provider hereby assigns IPE Global and USAID all moral rights in theMaterials.


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12.3 The Consultant shall procure any third-party rights in respect to Materials that it requires toexecutethisAgreement.

12.4 TheConsultant furtheracknowledges that, in thecourseofperformanceof theAgreement, theConsultantmayusepre-existingproducts,materialsandmethodologiesproprietarytoConsultant,hereinafter collectively referred to as “PRE-EXISTING WORKS”. To the extent the Consultantprovides any Pre-existing Works hereunder, the Consultant hereby grants to IPE Global, anonexclusive,worldwide,perpetual,irrevocablepaid-uplicensetousesuchPre-existingWorksinanymediumandtograntotherstherightsgrantedtherein.

12.5 The Consultant warrants that none of the Services, Including the Materials, will infringe theintellectualpropertyrightofanythirdparty.

12.6 TheConsultantshouldnotatanytimeduringorafterthecontractdivulgeorallowtobedivulgedtoanypersonconfidential informationrelatedtothebusinessof IPEGlobalotherthantothosepersonswhohavesignedasecrecyagreementundertakinginaformapprovedbyIPEGlobal.TheyshallnotpermitanypersontoassistintheprovisionoftheservicesofthisAgreementunlessthatpersonhassignedsuchanundertaking.

12.7 The Consultant or the Consultant’s Personnel shall not publish, disclose or divulge any of theMaterialsproducedunderthisAgreementtoanythirdpartyunlessdirectedinwritingtodosobyIPEGlobal.

12.8 IfIPEGlobalapprovesforsuchdisclosureasmentionedunderClause12.7ofthisAgreement,theConsultant shall ensure that anyMaterials producedbyor onbehalf of theConsultant shall bemarked with the following copyright notice " © IPE Global Limited Copyright ***year ofpublication***".

12.9 The USAID Standard Provision entitled “MARKING AND PUBLIC COMMUNICATIONS UNDERUSAID-FUNDED ASSISTANCE (DECEMBER 2014)” applies to this Contract. The Consultant shallcomplywiththatclausebyobtainingallapprovalsandinstructionsfromIPEGlobal.

12.10 UndernocircumstancesshouldtheConsultantorConsultant'spersonnelinteractwithordiscloseanyinformationaboutthisContracttoorthroughanymedia,withoutpriorapprovalofIPEGlobal.AnyviolationofthisconditionshallamounttobreachofthisContract.However,ifpermitted,theConsultantshallgiveduecredittoIPEGlobalinsuchdisclosures.

13. PREVENTIONOFCORRUPTION

13.1 TheSub-ConsultantwillcomplywithIPEGlobalAnti-FraudandCorruptionpolicyStatement.

13.2 The Sub-consultant will not offer, give or agree to give, directly or indirectly, to IPE Global, itsemployees, agents, contractors, associates, partners or vendors anything of value to influenceimproperly theactionsof IPEGlobaloranyotherparty.TheSub-Consultantshallensure that itssub-contractors, ifany,areawareof,andwillcomplywith, IPEGlobalAnti-FraudandCorruptionpolicy. IPE Global’s Anti-Fraud and Corruption Policy Statement may be viewed at,http://ipeglobal.com/downloads/policy/Anti-FraudAnti-CorruptionPolicy.pdf

14. CONFLICTOFINTEREST

14.1 TheSub-ConsultantwarrantsthatatthetimeofenteringintothisAgreement,theSub-ConsultantisnotawareofanypresentorfuturematterthatmaygiverisetoanyrealorperceivedconflictofinterestwiththisAgreementand/ortheProject.


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14.2 TheSub-ConsultantshalluseitsreasonableendeavourstoensurethatnoconflictsofinterestariseinconnectionwiththisAgreementand/ortheProjectandshallmakeavailableto IPEGlobalanyinformationofwhichit isawareconcerninganymatterorassignmentundertakenbyanypersonconnectedwith the Sub-Consultant thatmay give rise to a real or perceived conflict of interestwiththisAgreementand/ortheProject.

14.3 TheSub-Consultantshallbeentitledtodetermine in itsabsolutediscretionwhetheraconflictofinterest real or perceived has or is likely to arise in connection with the Sub-Consultant’sappointmentunderthisAgreement. Accordinglywithoutprejudicetoanyotherrightorremedyavailable to IPE Global, IPE Globalmay terminate the Agreement in accordancewith Clause 10forthwithandwithoutaperiodofnotice.

14.4 IPE Global’s Conflict of Interest Policy Statement may be viewed at,http://ipeglobal.com/downloads/policy/ConflictOfInterestPolicy.pdf

15. INSURANCES

15.1 The Sub-Consultant shall take their ownpersonal insurance likeMedi-Claim Insurance, PersonalAccidental Insurance or any other insurance for all personnel deployed on this Project; TheInsurance of Consultants as deployed for this assignment shall be the responsibility of Sub –Consultant.

15.2 At the request of IPE Global, or its representatives, the Sub-Consultant is required to provideevidence showing that such insurance has been taken out and maintained and that currentpremiumshavebeenpaid.

16. INDEMINITY

16.1 Except where arising from the negligence of IPE Global or IPE Global's employees, the Sub-ConsultantshallindemnifyIPEGlobalinrespectofanycostsordamageshowsoeverarisingoutoforrelatedtobreachofwarrantyorrepresentation,contractorstatutoryduty,ortortiousactsoromissionsbytheSub-ConsultantortheSub-Consultant'sPersonneloranyclaimsmadeagainstIPEGlobalbythirdpartiesinrespectthereof.

17. CERTIFICATEREGARDINGTERRORISM

17.1 Consultant hereby certifies that it has not provided and will not provide material support orresourcestoanyindividualororganizationthatitknows,orhasreasontoknow,isanindividualororganizationthatadvocates,plans,sponsors,engagesin,orhasengagedinanactofterrorism.

18. FLOWDOWNOFCLIENTSPECIFIEDTERMSANDCONDITIONS

18.1 Thisagreementisenteredintoinconnectionwithanagreement(hereinafterreferredtoas“HeadContract”) between IPEGlobal and the Client. TheHead Contract requires that certain StandardProvisionsforNon-U.S.,NongovernmentalRecipientsflowdowntotheConsultant.Thefulltextoftheseclauses,copiesofwhichareavailableatUSAID’sInternetWebsite,orwhichcanbeprovidedto the Consultant by IPE Global upon request, are hereby incorporated in the Agreement, asindicated in the Table below (“MSP” = Mandatory Standard Provision; “RAA” = Required asApplicableStandardProvision):

StandardProvisions


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StandardProvisionsType No. Title(VersionDate)MSP 14 PreventingTerroristFinancing(August2013)

MSP 16 Voluntary Population Planning Activities –Mandatory Requirements (May2006)

MSP 25 ChildSafeguarding(June2015)

RAA 22 Voluntary Population Planning Activities – Supplemental Requirements(January2009)

18.2 TheConsultantconfirmsthatitshallberesponsibletotheClientand/ortoIPEGlobal(asthecasemaybe)onunqualifiedback-to-backbasisforcomplyingwithalltermsoftheHeadContractforthepart, which relates to the Consultant’s obligation for performance of Services under thisAgreement.

18.3 IPE Global, USAID/India, the U.S. Comptroller General or any of their duly authorizedrepresentativesshallhaveaccesstoanybooks,documents,papersandrecordsoftheConsultantwhich are directly related to this agreement for the purpose of making audits, examinations,excerptsandtranscriptions.TotheextentUSAIDregulationsareincorporatedhereinpursuanttothis section, tomake such clausesmeaningful Consultant shall be considered tobe "Contractor"andIPEGlobalshallbeconsidered"Government"or"USAID."Consultantshall,uponIPEGlobal’srequest, execute and deliver to IPE Global all representations, certificates and other documentsandtakeallsuchotheractionsthatmayberequiredbyprovisionsoftheapplicableUSAIDorotherU.S.procurementregulations.

19. DUTYOFCARE

19.1 TheSub-Consultantowesadutyofcare to theSub-Consultant’sPersonneland is responsible forthehealth, safety, securityof lifeandpropertyandgeneralwell-beingof suchpersonsand theirpropertyandthisincludeswheretheSub-Consultant’sPersonnelcarryouttheServices.

19.2 TheSub-ConsultantwarrantsthatithasandwillthroughoutthedurationoftheContract:-

(a) carryouttheappropriateriskassessmentwithregardtoitsdeliveryoftheServices;-

(b) providetheSub-Consultant’sPersonnelwithadequate information, instruction, trainingandsupervision;

(c) haveappropriateemergencyproceduresinplace

to enable their provision of the Services so as to prevent damage to the Sub-Consultant’sPersonnel’shealth,safety,securityoflifeandpropertyandgeneralwell-being.

19.3 Theprovisionof informationof anykindwhatsoeverby IPEGlobal and/or theClient to theSub-ConsultantshallnotinanyrespectrelievetheSub-ConsultantfromresponsibilityforitsobligationsunderthisClause19.ThepositiveevaluationoftheSub-Consultant’sproposalfortheprovisionofthe Services and the award of this Contract is not an endorsement by IPE Global of anyarrangements which the Sub-Consultant has made for the health, safety, security of life andproperty and well-being of the Sub-Consultant’s Personnel in relation to the provision of theServices.


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19.4 TheSub-Consultantacknowledgesthat the IPEGlobalandtheClientacceptsnoresponsibility forthe health, safety, security of life and property and general well-being of the Sub-Consultant’sPersonnel with regard to the Sub-Consultant’s Personnel carrying out the Services under thisContract.

19.5 TheSub-ConsultantshallindemnifyandkeepindemnifiedIPEGlobalandtheClientinrespectof:

(a) any loss, damage or claim, howsoever arising out of, or relating to any act, omission ornegligence by the Sub-Consultant, the Sub-Consultant’s Personnel in connection with theperformanceoftheContract;

(b) anyclaim,howsoeverarising,bytheSub-Consultant’sPersonneloranypersonemployedorotherwise engaged by the Sub-Consultant’s, in connection with the performance of theContract.

19.6 TheSub-Consultantwillensure that such insurancearrangementsasaremade tocover theSub-Consultant’sPersonnel,oranypersonemployedorotherwiseengagedbytheSub-Consultant,andpursuanttotheSub-Consultant’sdutyofcareasreferredtointhisClause17,arereasonableandprudent inallcircumstances, including inrespectofdeath, injuryordisablement,andemergencymedicalexpenses.

20. OTHERCONDITIONS

20.1 Invoicemustcontainnameandaddressandsuchotherparticularsasgivenintheformat.

20.2 Sub-Consultantwhere the context requireswould alsomean Sub-Consultant’s Personnel as perAnnexureII.

20.3 Words importingonegender includetheothergenderandwords importingthesingular includethepluralandviceversa.

20.4 Notwithstandingthis,intheeventoftheProjectforwhichtheSub-Consultantisbeingemployed,comestoanendbeforetheaforementionedperiod,thisAgreementshallbeco-terminuswiththeaforementionedProject.

20.5 The Sub-Consultant will be responsible for compliance with all laws and regulations of theGovernmentofIndia.IPEGlobaldoesnotassumeanyliabilityforthirdpartyclaimsarisingoutoftheagreementorforanytaxeslikeIncomeTax,ServiceTax,VAT,etc.orbywhatevernamecalledinthecountryoftheSub-Consultantorelsewhere.

20.6 IPEGlobalmayvaryorrescindanypoliciesand/orproceduresfromtimetotime, in itsabsolutediscretion. Not complying with IPE Global policies and/or procedures can lead to disciplinaryaction.

20.7 Withholdingtaxes,ifapplicableshallbedeductedfromfeespayableunderthisagreement.

20.8 NothingcontainedhereinshallbeconstruedasestablishingarelationofmasterandservantorofprincipalandagentasbetweenIPEGlobalandtheSub-consultant.


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20.9 ThisAgreementbeingbetweenIPEGlobalandSub-Consultant,Sub-Consultantwillnotdirectlyorindirectly deal or interact with Client or any agency/party associated with this Project in anymanner. Sub-Consultant may interact on technical matters with Client/user as per the projectprotocolwithpriorapprovalof theProjectManager.ThisAgreement isbetween IPEGlobalandtheSub-ConsultantandshouldnotbedeemedtohaveanycontractualorotherwiserelationshipwiththeClient.

20.10 ItisclarifiedthatSub-Consultantwouldnotbeentitledtoanyindirect,special,punitive,incidentalorconsequentialdamagesofwhatsoevernature.

20.11 This Agreement constitutes the entire agreement between the Parties in respect of the Sub-Consultant’s obligations and supersedes all previous communications (whether written or oral)betweentheParties.

20.12 Bothpartiestothiscontractwillmakeeveryattempttoresolveinanamicablewayalldifferenceconcerning the interpretation of this contract and the execution of the work. Any dispute ordisagreement which cannot be resolved by both parties and any controversy claim or disputeotherwise arising in connection with this contract or breach thereof, shall be referred to anArbitratortobeappointedinaccordancewithandsubjecttotheprovisionsoftheArbitrationandConciliationAct,1996ofIndiaandrulesmadethereunderasamendedfromtimetotimeandthedecisionoftheArbitratorshallbefinalandbindinguponbothparties.PlaceofarbitrationshallbeNewDelhi,India.ThecourtsofIndiashallhavejurisdictiononthisAgreement.

20.13 TheSub-ConsultantwillconfirmacceptanceofthetermsandConditionsofthiscontractbysigningandreturningacopytoIPEwithinaperiodof07workingdays.

INWITNESS THEREOF, the parties hereto have executed this contract as of the day and year first writtenabove.

FORIPEGLOBALLIMITED FORXXXXXXXXXXXXXXXXXXName: Name:Date: Date:


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ANNEXURE–I:STATEMENTOFWORK

IntentionallyLeftBlank


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ANNEXURE–II:SCHEDULEOFPRICE&PAYMENT

I. SCHEDULEOFPRICE:

a) ProfessionalFee:

b) ProjectExpenses:

SR.NO PARTICULARS UNIT(INDAYS) RATE(ININR) AMOUNT(ININR)

TOTAL(B) GRANDTOTAL(A+B)inINR

Ø The amount of expenses under the above-mentioned Schedule of Price heads, reflects the financialceilingswithinthecategory.

TotalFinancialLimit:INRXXXXXXXX/-(IndianRupeesXXXXXXXXXXXXXXXOnly)

II. SCHEDULEOFPAYMENT:

Ø The payments for the Professional Fee shall be made upon approval of theDeliverables/Milestones/Reports–asmentionedunderIII-PaymentDeliverablesbelow–bytheProjectManagerand/orClient.

Ø It is a requirement that theConsultantmaintains the timesheets of her inputs for rendering ServicesunderthisAgreement.TheConsultantmayhavetoproducethesameforauditpurpose;

Ø ThepaymentfortheProjectExpenseswillbereimbursedonactualsandonsubmissionoftheoriginalbills,boardingpassesandbills&vouchersofallexpensesasmentionedunderProjectExpenses.

Ø AlltravelshallbeundertakenbytheConsultantwithpriorapprovaloftheTeamLeaderand/orProjectManageroftheProject.

Ø TheinvoicefortheProjectExpensesshallbebilledalongwiththerespectivemilestone

Ø Allpaymentsshallbemadewithin30daysofreceiptofValidInvoice.

III. PAYMENTDELIVERABLE

Sl.No. DescriptionofWork UNIT(Months)

RATE(INR)

Amount(INR)

TOTAL(inINR)(A)


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IV. NOTE:

Ø AbovefeeratesareinclusiveoftheanticipatedinflationaryincreaseoverthedurationoftheAgreementandhencewillnotbereviewed;

Ø IPEGlobalwillnotentertainanybillforalcohol,laundry,roomservices,useofsportsfacilitiesetc.;

Ø Paymentwillbedoneafterdeductingtax,ifapplicable.

Ø IPEGlobalwillnotreimbursecostsfornormaltoolsoftrade(e.g.portablepersonalcomputers,printers,etc.).

Ø Notwithstandinganythingcontainedherein,thepaymenttotheSub-ConsultantshallbemadeonlyafterthecorrespondinginvoiceraisedbyIPEGlobalhasbeenpaidbytheClient.



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ANNEXUREIII–FORMATOFINVOICE

(TobegivenonletterheadoftheSub-Consultant)

INVOICE

InvoiceNo.:________________

InvoiceDate:_______________

From:

(nameoftheIndividual/Organization)

(addressoftheIndividual/Organization)

PANNo.:

ServiceTaxNo.:(ifany)

To:

IPEGlobalLimited

IPEGlobalHouse

B-84,DefenceColony

NewDelhi–110024,India

ContractFor:_________________________________________________________________________

ContractNo.:_______________________________________________________PONo.:_______

PeriodofConsultancy: StartDate:____________ EndDate:_____________

PeriodCoveredbythisClaim: From(Date):__________ To(Date):_____________

INVOICEDETAILS AMOUNT(inINR)SERVICETAX(InINR)

(WithTaxBreak-Up)

Details of Claims (as mentioned in thecontract)

GRANDTOTAL(infigures)

GRANDTOTAL(inwords):

AmounttobeDrawn/TransferredintheNameof:

Name:_______________________________________________________________________________

AccountNo.:__________________________________________________________________________

Name&AddressofBank:_______________________________________________________________

IFSC/SWIFTCode:______________________________________________________________________

ThisInvoiceisinrespectofasupplyofservicestoIPEGlobal,andisaddressedpurelyforpaymentpurposes.IcertifythattheamountsclaimedinthisInvoicehavebeenwhollyandnecessarilyincurredforthepurposeoftheengagementandhavenotbeenclaimedbefore.

_______________________

SignatureofSub-Consultant


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ANNEXURES&PORFORMAS

ANNEXURE1:LETTERSANDDECLARATIONTOACCOMPANYPROPOSALS

[TobeincludedbytheBidder]



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ANNEXURE2:DECLARATION–CONFLICTOFINTEREST

Declaration–ConflictofInterest

I [Name], inmycapacityas [Designation]with[nameoftheorganisation]herebydeclarethat, tothebestofourknowledge,[nameoftheorganization]donothaveanyperceivedordeemedconflictofinterestinapplyingforthisassignment–[insertproposalname].

Iundertaketomakeanyfurtherdeclarationsdetailinganyconflict,potentialconflictorapparentconflictthatmayariseduringthedurationofour involvementwith [insertproposalname].Weagreetoabstainfromanydiscussionanddecisionwheresuchaconflictarises.

SignedbyAuthorizedRepresentativeoftheOrganisation

Name:Designation:PlaceandDate:


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ANNEXURE3:DECLARATIONOFNON-CANVASSINGANDNON-COLLUSIVEPROPOSING

DeclarationofNon-CanvassingandNon-CollusiveProposing

The essence of the public procurement process is that the Contracting Authority shall receive bona fidecompetitiveProposalsfromallBidders.

We,theundersigned,herebycertifythatthisisabonafideRequestforProposal(RFP)andwehavenotnorhasanyothermemberofoursupplychain:

1. Entered into any agreement with any other person with the aim of preventing RFPs beingmade or theconditionsonwhichanyRFPismadeinrespectofthisinvitationforRFP;or

2.CausedorinducedanypersontoenterintosuchanagreementasismentionedinPara1above;or

3.CommittedanyoffenceunderthePreventionofCorruptionActs1889to1916or;

4. Offered or agreed to pay or give any sum of money, inducement or valuable consideration directly orindirectly toanyperson fordoingorhavingdoneorcausing tobedone in relation toanyotherRFP for thisinvitationforRFPs;or

5.CanvassedanyotherpersonsinconnectionwiththisRequestforProposal;or

6.Communicateddirectlywithanypersonnelorofficialsof IPEGlobalLimited India involved inworkdirectlyconcerningthisRequestforProposal,otherthanthroughtheemailaddressspecifiedintheadvertisementi.e.procurement@ipeglobal.com. This includes any aspect of the invitation for RFPs (without limitation) for thepurposeofsolicitinginformationorthetransferofrelatedpersonnelintotheemploymentoftheBidder.

7.Wealsoundertakethatweshallnotprocurethedoingofanyof theactsmentioned inparagraphs1 to6abovebeforethehouranddatespecifiedforthesubmissionofRequestforProposal.

In this certificate, theword“person” includesanyperson,bodyorassociation, corporateor incorporateand“agreement”includesanyarrangementwhetherformalorinformalandwhetherlegallybindingornot.




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ANNEXURE4:DECLARATION–ANTI-FRAUDANDANTI-CORRUPTION

Declaration–Anti-FraudandAnti-Corruption

Theorganization[name],inordertobeconsideredfortheassignment

a) warrantsandrepresentsthatithasnotcarriedout;and

b) undertakesthatitwillnotcarryout;

directlyorindirectlythroughanyotherpersonorentityanyunlawfulactincludingwithoutlimitationtheofferorpaymentofabribetoapublicofficialoranyotherpersoninconnectionwithanymatterconnectedwiththisassignment and has not in the past been investigated and/or held guilty of fraud, conspiracy, corruption orbribery,withrespecttoanyproject/organizationalactivity.

FurthertheorganisationagreestonotifytheProcurementManager,immediatelyinwritingwithfullparticularsin the event that the organisation receives a request from any IPE Global official or any other person ofinfluencerequestingillicitpayments.

IftheorganizationisinbreachofanytermofthisclausethentheIPEGlobalshallbeentitledtoterminatethediscussionsregardingtheassignmentandblacklisttheorganizationforanyfuturework.




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ANNEXURE5:DECLARATION–ANTI-SLAVERY&ANTI-HUMANTRAFFICKINGANDCHILDPROTECTIONPOLICY

Declaration–Anti-Slavery&Anti-HumanTraffickingandChildProtectionPolicy

Theorganization[name],inordertobeconsideredfortheassignment

c) warrantsandrepresentsthatithasnotcarriedout;and

d) undertakesthatitwillnotcarryout;

directlyorindirectlythroughanyotherpersonorentityanyunlawfulactrelatingtoanymatterconnectedwithAnti-Slavery andAnti-Human Trafficking andhas not in the past been investigated and/or held guilty of thesame.

It is furtherclarifiedthattheorganization[name]complywithall in-country legislationrelatingtoequality intheworkplace,theemploymentofchildrenandtheirprotectionfromabuse.

IftheorganizationisinbreachofanytermofthisclausethentheIPEGlobalshallbeentitledtoterminatethediscussionsregardingtheassignmentandblacklisttheorganizationforanyfuturework.




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ANNEXURE6:OTHERDISCLOSURES

[TobeincludedbytheBidder]



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ANNEXURE7:FORMAT–PROJECTDATASHEET

(pleaseusethistoreportProjectsundertaken)

Assignmentname:Country:LocationwithinCountry:

Client(Name,ContactPersonandAddress):Durationofassignment(months):StartDate(month/year):Completiondate(month/year):

Totalnumberofstaff-monthsoftheassignment:

Approx.valueofthecontract(incurrentINR):

NameofassociatedContractor(s),ifany:Approx.valueoftheservicesprovidedbyyourfirmunderthecontract(incurrentINR):

• Nameofseniorprofessionalstaffofyourfirminvolvedandfunctionsperformed:• Narrativedescriptionofproject:• Descriptionofactualservicesprovidedbyyourstaffwithintheassignment:NameoftheFirm:


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ANNEXURE8:FORMAT–CURRICULUMVITAE

(pleaseusethisformatforCVs)

Name ProposedPosition NameOftheFirm DateofBirth Nationality Education(Top3qualification) CountriesOfWorkExperience

Language

Name Speak Read Write

EmploymentRecord(addrows)From: To:Employer: PositionHeld

Workundertakenthatbestillustratescapabilitytohandlethetasksassigned(addrows)ProjectName Year Location Client MainProjectFeatures PositionHeld ActivitiesPerformed

Workundertakenthatbestillustratescapabilitytohandlethetasksassigned(addrows)ProjectName Year Location Client MainProjectFeatures PositionHeld ActivitiesPerformed


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PROFORMA1:PRE-QUALIFICATIONCRITERIA

SL.NO. PRE-QUALIFICATIONCRITERIA DOCUMENTSREQUIRED

5.

The bidder (all bidders in case of Consortium/JointVenture) should be a registered Organization /Company / Firm and should have been relevantbusinessforthepast5yearsasonAugust31,2017.

Bidder(allbiddersincaseofConsortium/JointVenture) is requested to provide (i) Legalincorporation document of theOrganization/Company/Firm;(ii)MoAandAoA;(iii)PANCard,and (iv)GoodsandServicesTax(GST)RegistrationNumber

6.

TheBidder(LeadBidderincaseofaConsortium/JointVenture)musthaveanaverageannualturnoverofnotlessthanINR3Croreinlastthreefinancialyears(ason31-03-2017) as evidencedby the audited accounts oftheorganization.

Statement evidencing the same validated,verified and signed and from the CharteredAccountant. The Bidder shall provide theincome tax return of last three assessmentyears.

7.

TheBidder(LeadBidderincaseofaConsortium/JointVenture) must have prior experience of design,developmentanddocumentationofminimumtwo(2)similar content development for healthcommunication in the last three years. Each projectmustbeworthatleastRs.50(fifty)Lakhs.

Work Order from the Client (confirming year,contract value, bidder’s scope of work alongwith reference details of the Client) [FormatattachedinAnnexure7]

AndCompletionCertificatefromClientand/orSelf-Declaration of Completion4 of theProject/Assignment.

8. TheAgencyshouldnotbeblacklistedbyCentral/StateGovernment departments / Undertakings of Govt. ofIndiaoranyProcuringAgency

Bidders are required to sign and return a self-declaration (asAnnexure 5) for this disclosurewhich is also mentioned in Point 18 of thesection titled “REQUEST FOR PROPOSALINSTRUCTIONS”

Note:

a. The bidders must submit documentary evidence in support of facts/ claims submitted/ made inresponsetothePre-qualificationcriteria;failuretocomplywiththis,mayleadtodisqualification.

4TheBiddersherebycertifythattheinformationasgivenintheSelfDeclarationistrueandaccurate. Iftheinformationcontained in the Self-Declaration is found false, then IPE Global has the option of blacklisting the Bidder(s). They alsoacknowledge that IPEGlobal reserves the right to request supportingdocuments at any time toprove the informationprovidedabove.


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COMMERCIALPROFORMA:2

PROPOSALTITLE:

PROPOSALNUMBER:

PERSONNELINPUTSANDFEERATESandPROJECTEXPENSES:

a) PROFESSIONALFEE:

SRNO. DETAILS UNIT(Nos) RATE(inINR) QUANTITY(in

Months) COST(inINR)

GrandTotal(inINR)

b) PROJECTEXPENSES(Asperactuals):SR.NO DESCRIPTION RATE(ININR) UNIT(Nos) COST(ININR)

Sub-Total(B)inINR

Total(A+B)inINR

*IPEGlobalwillnotpayforadayofrestfollowingtravel.