Notice for Expression of Interest For Empanelment of …... The payment of Wages Act, 1936. m) The Delhi Shops & Establishment Act, 1954. n) The Workmen's Compensation Act. 1923. o)

Yamuna Power Limited

Notice for

Expression of Interest

For

Empanelment of Service Providers for Carrying out Various Activities Related to

Business and Operations in BYPL

EOI No.CMC/BY/16 -17/RB/AK/064

Due Date & Time for Submission of EOI: 15.02.2017, 11:00 HRS

BSES YAMUNA POWER LIMITED Shakti kiran building, Karkardooma, New Delhi – 110032 Corporate Identification Number: U74899DL2001PLC11525 Telephone Number: +91 011 39997191/39999388

BSES YAMUNA POWER LIMITED (BYPL)

EOI: CMC/BY/16-17/RB/AK/064 Page 1 of 21 Bidder Seal & Signature


INDEX

SECTION – I: INSTRUCTIONS TO BIDDERS..…………………………….03 SECTION – II: SCOPE OF WORK……………………….………………….05 SECTION – III: ELIGIBILITY & EVALUATION CRITERIA ……………….05 CONTRACTOR REGISTRATION FORM (CRF........................................08



SECTION – I

INSTRUCTION TO BIDDERS

1.1 BSES YAMUNA POER LIMITED (BYPL), Delhi is jointly owned by Reliance

Infrastructure Limited & Govt. of NCT, Delhi. BYPL is distributing about 7000 MU electricity to around 1.4 mn consumers in three circles (South East, North East and Central Circle) covering 14 divisions.

1.2 BSES Yamuna Power Limited intends to enlist SLA contractors who are in the

field of providing services similar to that defined in scope of work (Section-II). BYPL is inviting expression of interest from eligible bidders who are interested for providing these services to BYPL. This expression of interest is meant for selection of service providers which in turn would be eligible to participate in limited tenders that would be floated for carrying out various works related to business & operations. The bidder must qualify the requirements as specified. The interested bidders are required to submit documents in support of the qualifying requirement. 1.3 Schedule & EOI Details: Cost of Tender form (Non-Refundable) : ₹ 1000/- Tender documents on sale : 01.02.2017 (working days) Date & time of Submission of Tender : 15.02.2017 till 11:00 HRS The tender document can be obtained from address given below against submission of non-refundable demand draft of ₹ 1000/-drawn in favour of BSES Yamuna Power Ltd, payable at Delhi: Head of Department Contracts & Material BSES Yamuna Power Limited IIIrd Floor, A Block, Shakti Kiran Building, Karkardooma, New Delhi – 110032 The tender papers will be issued on all working days upto the date mentioned in clause 1.3. The tender documents & detail terms and conditions can also be downloaded from the website www.bsesdelhi.com. In case tender papers are downloaded from the above website, then the bidder has to enclose a separate demand draft covering the cost of bid documents. 1.4 Offer Submission: The offer to be submitted in original to the following

address. The offer shall be in sealed envelope with NIT No. clearly mentioned on the envelope:

Head of Department Contracts & Material BSES Yamuna Power Limited IIIrd Floor, A Block,


Yamuna Power Limited Shakti Kiran Building, Karkardooma, New Delhi – 110032 1.5 BSES Yamuna Power Ltd reserves the right to accept or reject any Bid and to

annul the Bidding process and reject all Bids at anytime prior to finalization of enlistment, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Company‘s action.

1.6 After bid evaluation, the list of qualified tenderers will be posted on BSES

website.



SECTION – II

Scope of Work BYPL carrying out following activities in the field of business and operations:

a. Services for punching of meter change report (MCR)/Meter testing report (MTR) and Meter Testing (Single & Three Phase).

b. Services for Recovery operations of consumers. c. Services for meter reading and bill distributions d. Services for new connections through Door Step Services (DSS) Cell e. Support services for enforcement activities. f. Services for other shared and Essentials Activities: e.g. Store, Accounts

Payables & Receivable, Revenue Cycle Managements, Customer Care Services, Data Centre and Field Audit Services, network monitoring etc

Majority of above services are hired through public tenders. A few small services are hired through limited tenders like Revenue Cycle management, field auditing, network monitoring etc. The enlistment of agencies does not entail any right to the agency for getting any contract/work. The work will be awarded either on public tendering in which any registered or unregistered agency may participate or through limited tendering for small services.

Section – III

Eligibility & Evaluation Criteria

(A) Eligibility: The prospective bidder must qualify all of the following requirements to be eligible to participate in the bidding. Bidders who meet following requirements will be considered as successful bidder and management has a right to disqualify those bidders who do not meet these requirements:

• The bidder must be a contractor for providing manpower services in the SLAs of similar nature having its office in NCT of Delhi or adjoining towns of NCR. The office should have fully fledged statutory compliance team. The Head/ incharge of this office should be competent enough to take all decision related to the contract. The agency should have requisite skills, knowledge, expertise, experience and system as per the requirement of the company and capability to act as SLA agency with trained and experienced person with requisite skill and knowledge to perform the function.

• Bidder must provide proof of having average annual turnover of ₹ 5 Crore or more during the last three financial years & single contract ₹ 50 Lakhs

• Bidder must provide proof of having solvency of an amount equal to ₹ 30

Lacs from any nationalized/ scheduled commercial bank.

• The Bidder should have P.F. / ESI Registration (Certificate to be enclosed) according to the Acts of Government / Labour Laws.

• Bidder should have PAN No & Service tax registration and necessary proof



should be enclosed. • The agency should have at least 200 nos of employees on its payroll.

• The bidder should be registered with the appropriate registration

authority (Labour commissioner etc.).

• Bidder shall be responsible and shall comply with the provision of all the APPLICABLE STATUTORY ACTS. Special attention of the bidders is drawn towards the compliance of provision of the following statutes: (along with the latest amendments/additions):

a) The Child Labor (Prohibition and Regulation) Act, 1986. b) The Contract Labor (Regulation and Abolition) Act, 1970. c) The Employee's Pension Scheme, 1995. d) The Employee's Provident Funds and miscellaneous

provisions Act, 1952. e) The Employees State Insurance Act, 1948.

f) The Equal Remuneration Act 1976. g) The Industrial Disputes Act, 1947. h) The Maternity Benefit Act 1961. i) The Minimum Wages Act, 1948. j) The Payment of Bonus Act, 1965. k) The Payment of Gratuity Act, 1972. l) The payment of Wages Act, 1936. m) The Delhi Shops & Establishment Act, 1954. n) The Workmen's Compensation Act. 1923. o) The Employer's Liability Act, 1938. p) Public Liability Insurance Act 1991. q) Fatal Accident Act, 1855 r) The Personal Injuries (Compensation Insurance) Act 1963. s) Weekly Holidays Act 1942 t) Building and Other Construction Workers' Welfare Cess Act,

1996 and all rules there under. (If applicable) u) Providing mediclaim facilities for the employees not covered

under any of above cases.

The bidder shall submit all necessary documentary evidence to establish that the Bidder meets the above qualifying requirements. Please Note:

• Firms who are debarred/ blacklisted in other utilities in India will not be considered.

• Company reserves the right to carry out capability assessment of the Bidders

and company’s decision shall be final in this regard without assigning the reasons thereof and preference will be given to the Bidders who have provided services in same or similar SLAs in BYPL or any other utility companies. Preference will also be given to the agencies having head office in Delhi or NCR. In case agency is rendering services to BYPL or any sister concern, a performance certificate for all the works is to be submitted along with the technical bid. Company is not bound to enlist all applications and may choose from all eligible bids.


Yamuna Power Limited Also, the Bidder shall furnish the following commercial & technical information along with the EOI:

a) Company Profile b) Latest balance sheet c) Details of constitution of the company (Proprietary/ Limited/ Pvt. Ltd.

Along with details) d) Memorandum & Articles of Association of the Company e) Organization Chart of the company f) Experience details with credentials g) Turnover certificate issued by C.A for the last three Financial Years. h) All other documents in support in support of their details.

(B) Evaluation Criteria:

After the receipt of the bids, evaluation shall be carried out based on documents submitted by the bidders in support of QR mentioned above. BYPL may also visit the offices of the applicants and may ask such as it may deem fit. Successful bidder shall be enlisted/ registered with BYPL and will be eligible for limited tender’s participation.

IMPORTANT INSTRUCTIONS FOR FILLING THE FORM 1. The Form is to be completed in all respects. If any field is not relevant, please

write “Not Applicable”. 2. Submission of incomplete Form/ short receipt of documents shall be sufficient

cause for outright rejection and no further correspondence shall be entertained.

3. Mention on your sealed Envelop for Category applied. 4. Physical verification of facilities as well as statements

made/application/submitted will be carried out as necessary. Misinformation, if any, will make the application/ registration liable to be cancelled and may lead to debarring/blacklisting.

5. Quote Form No. in all future correspondences. 6. Enclose all relevant documents self attested by the authorised signatory for

Statutory Compliance (Mandatory). The signing authority must have a valid power of attorney.

7. Each page of the Form to be duly signed and stamped at the bottom by

authorized signatory.



CONTRACTOR REGISTRATION FORM (CRF) 1. Company Information Company Name:

Phone: Jurisdiction: Fax: E-mail: Address : City: State: Country: Pin Code: 2. Contact Information Name: Phone: Mobile Position/Title: Fax: E-mail Address : City: State: Country: Pin Code 3. Application Type: First time Application Renewal for working Contractors SAP Vendor Code: _______________ (Please mention your vendor code if already enlisted with BSES Yamuna Power Limited)

If processing fees is attached (Yes/No) _________________ (If yes fill following details)

Demand Draft details Draft No Date Drawn on Bank /Branch Amount


Yamuna Power Limited 4. Business Information A) In Business Since (Year of establishment): B) Constitution of Firm: Proprietary Partnership Pvt. Ltd. Public Ltd. C) Name(s) of Proprietor/ Partner/ Managing Director: 1. ______________________________________ 2. ______________________________________ 3. ______________________________________ 4. ______________________________________ D) Registration with Registrar of Company: No. _____________ Date ___________ E) Registration with following Authorities: a) Permanent Account No: __________________ b) Sale Tax No. __________________ c) Service Tax No. __________________ d) Work Contact Tax No: __________________ e) Electrical License No. (if applicable) : __________________ (Issued by Delhi State) f) P.F. Registration no: ___________________ g) E.S.I. Registration no: ___________________ h) Registration under Building Cess ____________________ (BOCW) (If applicable) i) Registration under Shops & ____________________

Establishment Act (F) Related Companies & Govt. Departments with whom registered as Approved Contractor: (Mention Name & Contact Details of Industry References) 1. ______________________________________ 2. ______________________________________ 3. ______________________________________ 4. ______________________________________


Yamuna Power Limited 5. Is your operation? Union Non-Union What portion (%) of your work is for? Government Agencies: Private Owners: 6. Number of Employees: (Brief bio-data of all Engineers / Technicians is to be submitted) Full Time (Total): Seasonal (Total): Graduate Engineers: ___________ Diploma Engineers: ___________ ITI Technician: ___________ Skilled: ___________ Unskilled ___________ Administration: ___________ Support Staff: ___________

7. Banking Information

(Solvency certificate issued by the Bank in current financial Year is to be attached). Bank Name :

Account Manager:

Account No.: Phone: Ext.: Fax: E-mail: Electronic Clearance Details:

Address:

City:

State: Country: Pin Code : 8. Litigation

Is your organization currently involved in any litigation? Yes No If yes, please explain fully: _______________________________________________________________________________________________________________________________________________________


Yamuna Power Limited 9. Black listed

Have you ever been Black listed from any Company or Govt. Agency? Yes No

If yes, please explain fully: ________________________________________________________________________________________________________________________________________________________ 10. Turnover During last Three Years

(Turnover certificate issued by Charted Accountant is to be attached). Year Amount (Rs.)

2015-16 2014-15 2013-14

11. Balance Sheet For Financial Year Current Assets Rs. 1. Cash on Hand in Banks 2. Amount Receivable on Contracts other than Holdbacks 3. Holdbacks on Contracts 4. Contract Work in Progress Inventory 5. Inventories 6. Other Current Assets

(A). Total Current Assets (Sum of 1 to 6)

Fixed Assets Rs. 7. Land (Cost) 8. Buildings (Cost) 9. Furniture and Fixtures (Cost) 10. Vehicles (Cost) 11. Equipment (Cost) 12. Other Assets (B). Total Fixed Assets (Sum of 7 to 12)

TOTAL ASSETS ( A + B)

Liabilities Rs. 13. Due to Banks 14. Taxes Payable 15. Accrued Salaries and Wages 16. Due to Sub-Contractors 17. Other Current Liabilities

(C). Total Current Liabilities (Sum of 13 to 17) Long Term Liabilities Rs.


Yamuna Power Limited 18. Secured Loan Bank / Financial institute Name

(D). Total Long Term Liabilities (Sum of 18)

19. Reserves

20. Capital 21. Other Surplus

(E). Total Capital Surplus (Sum of 19 to 21) 22. Contingent Liabilities

TOTAL LIABILITY (C+D+E+ 22)

12. Large Project Experience List the three largest projects completed by your company in the last three years. New applicants or companies requesting a review of their experience must list their experience and attach Order Copy & completion certificate in their support. Project 1 of 3

Project Name: Company Name: Contact Name: Phone: Tender Price(Rs.):

Address: City: State: Country: Pin Code: Project 2 of 3


Address: City: State: Country: Pin Code:


Yamuna Power Limited Project 3 of 3


Address: City: State: Country: Pin Code: Order copy & completion certificate from client is to be enclosed 13. Current Project Experience List the three largest projects currently in progress (with % complete). New applicants or companies requesting a review of their experience must list their experience and attach Order Copy in their support. Project 1 of 3


Address: City: State: Country: Pin Code: Project 2 of 3


Address: City: State: Country: Pin Code:


Yamuna Power Limited Project 3 of 3


Address: City: State: Country: Pin Code: Order copy is to be enclosed 14. Owner(s) Key Personnel New applicants, or if a change occurs in the Company, must attach a Resume for each individual listed)

Name Position/Title Expertise Photograph (Self attested)



Attach additional sheet if reqd. 15. Associated Companies Corporate Name &

Address Relationship

1. Parent 2. Subsidiary

3. Division Branch 4. Common Ownership (at

least 51%)

If relationship is Parent/Subsidiary,

Is there a Memorandum of

Agreement on file? (Yes/No)

Business Type

Ownership %

Ownership %

16. Equipment Information Do you have the necessary equipment to perform anticipated job/total work program? Yes No If No, how much will you be spending on equipment in the next year? Will you require financing? Yes No Instructions for entering Equipment in the provided Equipment Table: Equipment type: Enter an Equipment Type like (Tools & Tackles) /

Testing / Vehicle etc. Year of Purchase: Enter the Year of Purchase for all equipment items of

given equipment type purchase in the same year.


Yamuna Power Limited Number of Items: Enter the number of equipment items for the given

equipment type purchase in the Year of Purchase Total Cost of Line Item(s): Enter the Total Cost of all equipment items for the

given equipment type purchase in the Year of Purchase.

17. Details of Equipment Note: Contractors must maintain an itemized list of equipment used in the equipment table for audit purposes .

Equipment Description

Equipment Type

Year of Purchase

Number Of Items

Total Cost of Line Item(s) in Rs

Total


Yamuna Power Limited 18. DECLARATION BY CONTRACTOR

I hereby confirm that: i) No Employee or direct relation of any employee of BSES Yamuna Power

Limited. is in any way connected as Employee / Consultant / Advisor / Director / Partner etc. with the Contractor.

ii) If any Employee or direct relation of any employee of BSES Yamuna Power

Limited is in any way connected as Employee / Consultant / Advisor / Director / Partner etc. with the Contractor we will submit the BSES Yamuna Power Limited Employee Name, Employee Code to Contracts Division for further approval.

Name of Employee (in BSES YAMUNA POWER LTD.): Employee Code:

iii) I declare that the information furnished above is correct to the best of my

Knowledge. iv) I undertake to inform you at the earliest any change in details mentioned

above.

(Signature of Proprietor/Partner/Chief Executive) Name (in Capital Letter)

Place: Date __________Stamp of Company___________


Yamuna Power Limited 19. Contractor’s Statement

We hereby certify that we are fully informed as to the affairs of

and the information contained in this form is complete and accurate.

I understand that this information will be used to register this company with the BSES Yamuna Power Ltd., Contractor Qualification. I also understand that registration in this system does not guarantee the availability or award of BSES Yamuna Power Ltd, Delhi and hereby waive all claims resulting from errors or omissions. Name: Witness: Signature: Position Date: Name: Witness: Signature: Position Date:

(Signature of Proprietor/Partner/Chief Executive) Name (in Capital Letter)

Place: Date __________Stamp of Company___________



ANNEXURE-A

Documents to be attached for enlistment The Contractor must submit the ‘Self Attested Copy’ of the following

a. An Electrical License issued by Delhi State. (Not Applicable in case of Business and Admin Contracts).

b. PF Code No. (All employees to have PF A/c No. under PF every Act,

1952). c. ESI Registration No. (All employees to have a temporary or permanent

ESI Card as per ESI Act.)

d. SALES TAX Registration No., if applicable.

e. PAN No.

f. SERVICE TAX Registration No.

g. WORK CONTRACT TAX / TIN Registration No.

h. LABOUR LICENSE No. issued under Contract Labour Act ( R & A) 1970 (applicable for working contractors)

i. Latest ST/WCT Clearance certificates.

j. Audited Balance Sheet and Profit & Loss A/C for the last 2 years.

k. Enclose a copy of blank Cheque leaf duly cancelled.

l. Solvency Certificate/ Bank Credit Limit issued from the Bank in current

Financial Year.

m. Turnover certificate issued by Charted Accountant for the last three Financial Years.

n. PF annual return copy

o. ESI half yearly return copy

p. Power of Attorney attested by Notary Public

q. Work completion certificate issued by contractor’s client

r. Order copies in support of work experience

s. Brief bio-data of all Engineers / Technicians

Also, the Contractor must follow:

a. Workman compensation &Third party Insurance Policy before start of work



b. To follow Minimum Wages Act prevailing in the state

c. Salary/ Wages to be distributed in presence of representative of

Company’s representative not later than 7th of each month.

d. To maintain Wage- cum – Attendance Register.

e. To maintain First Aid Box at Site Note: BSES Yamuna Power Limited reserves the right to reject this Enlistment at any stage without assigning any reason.



ANNEXURE - B

FOR CHANGE OF CONSTITUTION - LIST OF DOCUMENTS/INFORMATION REQUIRED TO BE SUBMITTED A. DOCUMENTS TO BE SUBMITTED

1. Copy of proposed partnership deed duly signed/proposed Memorandum of articles.

2. An undertaking sworn in before a 1st class Magistrate by all the partners to the effect that the new firm will take over all assets and liabilities.

3. Dissolution deed/consent of retiring partners/death certificate in case of death of apartner.

4. B.FURNISH THE FOLLOWING DETAILS IN RESPECT OF EACH PARTNER WITH WHOM CONTRACTOR'S FIRM WANT TO ENTER INTO PARTNERSHIP. i) Whether he is enlisted with BSES Yamuna Power Limited. ii) Whether he is a dismissed Govt. servant. iii) Whether he is a partner/director of any other firm enlisted with BSES Yamuna Power Limited iv) Whether his name has been blacklisted or removed from the approved list of contractors or orders banning/suspending business with him by any department in the past. V )Whether he has any civil or criminal case pending in any court in India, if yes, give details. C.DOCUMENTS TO BE SUBMITTED AFTER THE PROPOSAL IS AGREED IN PRINICIPLE BY THE COMPETENT AUTHORITY: 1) Copy of the partnership deed duly attested by the Notary Public. 2) Certificate from banker of the contractor indicating new constitution. 3) Acknowledgement from the Income Tax/ Sales Tax department for having noted the change.
