NOTES ON INITIATION OF APARs/PPARs - Military … APAR.pdf · · 2016-02-17NOTES ON INITIATION OF APARs/PPARs ... All Group 'A' officers must write / review APARs in respect of

Appendix (Ref letter No. B / 50013/Policy/MIS (Civ) dt O'b Feb 16)

NOTES ON INITIATION OF APARs/PPARs

1. The performance of every Govt servant is assessed annually (Apr-Mar) through the Annual Performance Assessment Report (AFAR), which is an important document providing vital inputs for promotions/career advancement and also for judging fitness for pay parity, confirmation, grant of MACP etc.

2. As cases continue to occur where confirmation, regular promotion, appointment to sensitive posts, etc. could not be considered in time because of non-availability of APARs for the relevant period, the matter of timely completion of APARs has been reviewed by the DOP&T and it has now been provided that: -

(a) All Group 'A' officers must write / review APARs in respect of MES CGOs working under them within the stipulated time frame and give a certificate to this effect in the self-appraisal column of their own APARs. Reporting officer to also comment if all APARs have been timely submitted by the officer reported upon.

(b) The Reporting officer should not delay the initiation of APAR for want of the self-appraisal of the officer to be reported upon. In case the officer reported upon does not submit the APAR form along with self-appraisal, the Reporting officer should remind the officer reported upon in writing to submit the self-appraisal by stipulated date. If no self-appraisal is received, the Reporting Officer should initiate the APAR clearly mentioning the reason for the same. DOP&T OM No 35014/4/83-Estt A dated 23 Sep 1985, 21011/02/2009-Estt (a) dt 16 Feb 2009 and 21011/1/2005-Estt. (a) (Pt-1) dated 23 Jul 2009 refers.

(c) The Reporting Officer is to complete the APARs as per the schedule. The Reporting Officer shall have no right to enter any remarks in the APARs after 3091 June of the year and submit all APARs held by him for reporting to the Reviewing Officer at the earliest for expeditious review of the APARs.

(d) Reviewing Officer is also to complete the review of the APARs as per the schedule. The Reviewing Officer will forfeit right to enter any remarks in the APAR of the officer reported upon after 31s' Jul of the year.

(e) In case both Reporting Officer and Reviewing Officer forfeit their rights to enter any remarks because of not adhering to the schedule of completion, the APAR format with the self-appraisal given by the officer to be reported upon will be placed in his APAR dossier along with a certificate that concerned Reporting/Reviewing Officer(s) have forfeited their rights to make entries in the APAR.

(f) The Head of the organization may direct to call for the explanation of the officers concerned for not having performed the public duty of

writing the APAR within the due date and in absence of proper justification direct that a written warning for delay in completing the APAR be placed in the APAR folder of the defaulting officer (Reporting/Reviewing Officer) concerned.

3. Time Schedule for preparation/completion of APAR (Reporting year- Financial year) is attached as Annexure -1.

4. APAR cannot be initiated / reviewed by an MES CGO of the same rank even if holding an officiating appointment.

5. The Reporting Officer at the beginning of the year will set targets. Where targets cannot be given in one go for the entire year. targets may be set quarterly. The requirement of attaching targets along with the APARs is dispensed with. However setting/laying down of targets by Reporting Officers and their monitoring must be continued in the proper spirit to have a better quantified and objective appraisal of officers.

6. As performance evaluation of an office is different from the performance evaluation of an individual. it has been decided to do away with the attachment of the calculation sheet indicating the performance parameters along with the APARs of CE Zones, CsWE and GEs.

7. Part PAR will be initiated for an officer, in case the officer reported upon is posted out or his Reporting Officer is posted out. On posting out, the officer is supposed to initiate all reports as Reporting Officer. within one month from his date of SOS. If no self-appraisal is received by the stipulated date, the Reporting Officer can obtain another blank form and proceed to write the report on the basis of his experience of the work and conduct of the officer reported upon.

8. All endorsing officers must have more than 90 days of service with the officer reported upon. Any absence of more than 15 days is excluded.

9. Any gap in two consecutive periods of APAR/PPAR. of more than 90 days needs to be covered by an APAR/PPAR. In case the gap is more than 90 days but Reporting and Reviewing officers both are not having minimum required 90 days service, a NIC is to be signed by Reporting Officer and forwarded to MIS (Civ), E — in — C's Branch. Format for the NIC is attached at Annexure 2.

10. Reporting and Reviewing officers cannot endorse PARs after 30 days of retirement.

11. It is emphasised that adequate opportunity for improvement by way of written counseling is to be given to the officer reported upon before endorsing adverse remarks/awarding below benchmark grading, down grading any grading already given in the APAR by the reporting / reviewing officers.

12. Prescribed channel of reporting needs to be adhered to strictly. The necessity of strict adherence to the prescribed channel of reporting has been emphasised vide ADGE (Pers) letter No. B/50013/PC/410/Mis(Civ) dated 14 Jan 2009 and B/50001/Policy/MIS (Civ) dated 07 Feb 2011. Approved channel of reporting was circulated vide this office letter of even No dated 09 Sep 04 (as amended from time to time). In case a Channel of Reporting for any

office/post is not available, a case may be taken up, through proper channel, with a suggested channel of reporting and recommendations of commanders in chain immediately.

13. If the APAR is not endorsed by the reporting officer as per channel of reporting due to retirement or not meeting requirement of physical service of 90 days / not posted and the APAR is initiated by the reviewing officer, as per instructions issued vide B/50001/Policy/MIS (Civ) dt 05 Aug 08 by this HQ, a certificate to the effect is to be attached at the appropriate place. Format of the certificate is attached at Annexure 3. In such a case, the Reviewing Officer will initiate the APAR and the Countersigning Authority will review the APAR. The Countersigning Authority portion will be left blank.

14. All columns of the APAR should be filled up as per instructions in this document and also given in the APAR form. In order to obviate any lapses a check list is attached at Annexure 4 for APARs in respect of officers up to AE. AEE and EE or equivalent rank officers. (IAFW-2267B) (Revised) and at Annexure 5 for officers of the level of SE and above or equivalent (IAFW-2267A) (Revised).

15. DoP&T vide their OM No 21011/1/2009-Estt (A) Part dated 01 Feb 2012 has introduced the Annual Medical check-up scheme for Group 'A' officers of age 40 years and above. The same has been introduced in MES vide policy letter B/50013/PC-430/MIS (Civ) dt 30 Jun 15 wef the financial year 2015-16. All Group 'A' MES CGOs who attain / have attained the age of 40 years and above will have to undergo the Annual Medical checkup at one of the empanelled hospitals of their choice mentioned in the ibid DoP&T OM and subsequent DoP&T OM Nos A17020/1/2010-MS dt 28 Dec 2012 and 21011/1/2009-Estt (A) Part dated 20 Mar 2013. The medical certificate only will be attached to the APAR/PPAR/NIC due on 31 Mar of the reporting year. In case of a situation where no NIC is due on 31 Mar, medical certificate may be added with the PPAR being initiated before 31 Mar or can be forwarded under a covering letter to MIS (Civ). Format of Summary of Medical Report is attached at Annexure 6, (only copy of this annexure to be attached alongwith APAR).

16. The earlier practice of entering descriptive remarks in the areas of various attributes has been discontinued and numerical grading system has been introduced wherein numerical grading on a scale of 1 to 10 are to be awarded against the areas of Work Output, Personal Attributes and Functional Competency.

17. The following points should be kept in mind while awarding numerical grading in the APAR: -

(a) All columns in the APAR should be filled with due care and attention, devoting adequate time.

(b) It is expected that any grading of 1 or 2 should be adequately justified in the pen-picture by way of specific failures and issue of prior warnings/performance counselling. Similarly, any grade of 9 or 10 would be justified with respect to specific achievements. Grades of 1&2 or 9&10 are expected to be rare occurrences and hence the need to justify them.

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(c) APARs graded between 8 to 10 will be rated as "Outstanding" and will be given a score of 9 for the purpose of calculating average scores for empanelment/promotion.

(d) APARs graded between 6 and short of 8 will be rated as "Very Good" and will be given a score of 7.

(e) APARs graded between 4 and short of 6 will be rated as "Good" and given a score of 5.

(f) APARs graded below 4 will be given a score of Zero.

18. As per the instructions the contents of the APAR including the grading are to be communicated to the officer reported upon by the Countersigning Authority and receipt obtained (Format of the receipt is attached at Annexure 7).

19. Only one representation against entries in the APAR is permitted within 15 days from the date of receipt of the APAR by the officer reported upon. Representation will be addressed to the authority immediately superior to the Countersigning Authority.

20. In case a representation is to be submitted, the following points be noted:-

(a) The applicant while submitting his/her representation against entries in an APAR should forward an application, duly ink signed, for the perusal of the Competent Authority i.e. next higher authority than the Countersigning Authority. He should enclose a copy of APAR against which he has put in the representation.

(b) The applicant should also forward a copy of the representation directly to MIS (Civ), E-in-C's Branch for monitoring/record.

(c) The decision of the Competent Authority is to be conveyed in the form of a reasoned order directly to the officer reported upon along with a copy to MIS (Civ).

21. The Representation should be examined by the Competent Authority in consultation with the Reporting / Reviewing Officer if they are still in service. The representation is required to be disposed off through a reasoned order.

22. A memorial to the Hon'ble President of India can be submitted against the decision of the Competent Authority within six months of receipt of the order. The officer reported upon should forward the Presidential Memorial to MIS (Civ), E-in-C's Branch for further disposal.

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Annexure 1 (Refer to para 3 Notes on initiation of APARs in respect of MES CGOs)

S.No Activity Date by which to be corn . leted

1. Distribution of blank APAR forms to all concerned (i.e, to officer to be reported upon where self-appraisal has to be given and to reporting officers where self-appraisal is not to be given).

31st March. (This may be completed even a

week earlier).

2. Submission of self-appraisal to Reporting officer by officer to be reported upon (where applicable).

15th April.

3. Submission of report by Reporting officer to Reviewing officer.

30th June

4. Reporting officer forfeits his right to endorse APAR after.

30th June

5. Submission of report by Reviewing officer to Countersigning Auth or Formation Commander as the case may be.

31st July

6. Reviewing officer forfeits his right to endorse APAR after.

31st July

Note : Auth DOP &T letter No 21011/02/2009-Estt (a) dt 16 Feb 2009 and 21011/1/2005-Estt. (a) (Pt-1) dated 23 Jul 2009.

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NON INITIATION CERTIFICATE (NICk

Certificate of Non-Initiation for the

(to be rendered for period

period wef to

of 90 days or more not covered by

any APAR/PPAR).

1. MES No

2. Name in full (Block Capital)

3. Date of Birth

4. Date of entry in services

5. Present Appt with date

6. Present unit/Est

7. Period for which NIC being rendered

8. Period of absence of officer Reporting upon during period covered by NIC (on leave, training, temporary duty etc to be specified)

9. Period of absence

(a) Reporting Officer (on leave, training etc to be specified)

(b) Reviewing Officer (on leave, training etc to be specified)

10. Reasons for Non-Initiation with period

11. Authenticated by:-

Officer reported upon Reporting /Reviewing Officer

(Signature) (Signature) MES No MES No Name Name Designation Designation Unit Unit

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CERTIFICATE

(To be pasted on relevant portion of the APAR/PPAR when the officer reported upon does not complete requisite 90 days service under endorsing officer as applicable duly authenticated by an officer)

1. Certified that was Reporting Officer / Reviewing Officer / Formation Commander / Countersigning Authority in respect of MES - Shri for the period from

to

2. The officer reported upon does not complete requisite 90 days service under Reporting Officer/ Reviewing Officer/ Formation Commander/ Countersigning Authority. As such APAR/ PPAR cannot be reported / reviewed/ endorsed / countersigned by the Reporting Officer/ Reviewing Officer/ Formation Commander / Countersigning Authority.

Notes:Absence period of less than and upto 15 days is not to be reduced in calculation of 90 days of service. Strike off portion which is not applicable.

Station: Signature Name

Date : Rank Designation

CERTIFICATE

(To be pasted on relevant portion of the APAR/PPAR when the endorsing officer has retired from service duly authenticated by an officer)

1. Certified that was Reviewing Officer / Formation Commander / Countersigning Authority in respect of MES - Shri for the period from

to

2. The Reviewing Officer/ Formation Commander/ Countersigning Authority retired from service wef . As such APAR/PPAR cannot be reviewed/ endorsed/ countersigned by the Reviewing Officer/ Formation Commander/ Countersigned Authority.

Note: Strike off whichever is not applicable.

Station: Signature Name

Date : Rank Designation :

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CHECK LIST: APARs OF AE, AEE AND EE OR EQUIVALENT RANK OFFICERS

1. General. Officers reporting/reviewing/countersigning APARs / Part PARs must take into account following points to obviate shortcomings that may otherwise creep in the APARs rendering same incomplete/invalid:-

(a) IAFW-2267B is used for AE, AEE and EE or equivalent rank officers.

(b) No column should be left blank. Overwriting/cutting/application of whitener is to be avoided. If inescapable, same should be authenticated by putting the full signature in black ink of the officer concerned.

(c) MES No, Name and Designation of officer reported upon to appear on top of every single page of the APAR and the same should be initiated by the Reporting Officer.

(d) The officer reported upon is required to serve a minimum of 90 days of physical service under Reporting/Reviewing/Countersigning Officer. Please check before endorsing.

(e) Approved channel of reporting is to be followed. In case of raising of channel a certificate citing the reason for the same to be enclosed in APAR.

Cover and Movement Slip.

(a) Type of Report, i.e. APAR / Part PAR be clearly mentioned along with period in the format from DDMMYY to DDMMYY. MES No & Name of officer to whom the report pertains be mentioned.

(b) Designation & appointment held be furnished.

(c) Name of present unit and date of TOS be clearly reflected.

(d) Name of last unit and date of SOS be given.

(e) Recent coloured passport size photo to be pasted in the box provided.

Personal Data.

(a) MES No, name, present unit, appointment & date should tally with those of Movement Slip.

(b) Date of birth and entry into service should be reflected.

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(c) Qualifications viz. academic, tech and professional should be up to date and supported with PTO number.

(d) Commendations and awards received during the period of report mentioned are supported with PTO number.

(e) Present Medical Category be furnished (endorsement for attachment of medical certificate for persons above 40 years of age to be made).

5. Service Record.

(a) Period of absence from duty on account of leave/training be brought out.

(b) Courses completed during the year and grading. wherever applicable, be supported with certificates and PTO number.

(c) Papers submitted, if any, for professional journals be mentioned.

(d) Research work done, if any, be stated.

(e) The officer reported upon and administrative officer of the unit / HQ / office are to put dated signatures for all the above entries.

6. Resume.

(a) The officer reported upon has to furnish his resume.

(b) Information regarding targets given by the Reporting Officer at the beginning of the year / quarterly and constraints, if any, be furnished.

(c) The officer reported upon should put his dated signatures at the places meant for the purpose.

7. Part-III

(a) Health. State of Health be indicated by using expressions like Sound, Good, Very Good, and Excellent etc. Avoid usage of grading like A or B etc. for this column. Special points, if any, of the medical certificate for officers above 40 years of age should be brought out.

(b) Integrity. Integrity column is completed in accordance with instructions at the end of APAR form. Out of three options mentioned below only:-

( ) Beyond Doubt

(ii) Since the integrity of the officer is doubtful, a secret note is attached.

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(iii) Not watched the officer's work for sufficient time to form a definite judgment but nothing adverse has been reported to me about the officer.

(c) Comments on Resume. If the Reporting Officer agrees he should mention 'Yes I agree' if he does not agree with the resume, his reasons of disagreement be clearly brought out. He should also specify whether the above disagreement (s) be construed as an adverse entry or not.

(d) Completion of APARs. Please endorse 'Not completed' in case APARs of Group 'A' & 'B' officers had not been completed by the officer reported upon. Please endorse in case officer forfeited his rights due to delay and warning / counseling issued.

(e) Ser No 21. Only two fields be marked by putting 1 and 2 in the boxes out of the given fields to indicate order of preference.

8. Ser No 23,24 & 25. Numerical grading to be awarded. These should be on a scale of 1-10, where 1 refers to the lowest grade and 10 to the highest. Read notes on APAR form before Ser 23.

Calculation of Grading

9. Ser No 23.

(a) Total Assessment of Work Output

(i) + (ii) + (iii) + (iv)

(b) Mean of the assessment (up to 2 decimal places) = Total /4 = Y

(c) Weightage (40% of Mean Assessment) = Y x 40/100 (Up to 2 decimal places)

10. Ser No 24.

(a) Total Assessment = (04-(ii)+(iii)+(iv)+(v)+(vi)+(vii)+(viii) of Personal Attributes

(b) Mean of the Assessment = Total /8 = X (Up to 2 decimal places)

(c) Weightage (30% of Mean Assessment) = X x 30/100 (Up to 2 decimal places)

11. Ser No 25.

(a) Total Assessment of Functional = (i)+(ii)+(iii)+(iv)+(v) Competency

(b) Mean of the assessment = Total / 5 = Z (Up to 2 decimal places)

(c) Weightage (30% of Mean Assessment) = Z x 30 / 100 (Up to 2 decimal places)

12. Ser No 26 & 27. Only one of the columns out of Ser No 26 & 27 to be filled based on nature of duty/appointment. If Ser 26 is being filled (a) is to be filled for all officers and one only out of (b), (c), (d), (e) as relevant.

13. Reporting Officer.

(a) Ser No 28. Period of service under reporting officer be mentioned and must tally with period mentioned in movement slip. The officer reported upon should have served for at least a period of 90 days taking out more than 15 days continuous absence of Officer reported upon / Reporting Officer.

(b) Ser No 29. Box grading should be commensurate with General Assessment. Weightage at Ser No 23 + Ser No 24 + Ser No 25 = Final Numerical Grading.

(c) Remarks entered should be commensurate with the grading.

14. Reviewing Officer.

(a) Ser No 30. Period of service be reflected in the format of from date to date. Expressions like 9 months, 1 year be avoided. The Officer reported upon should have served for at least a period of 90 days taking out more than 15 days continuous absence of officer reported upon / Reporting Officer.

(b) Ser No 31. Box grading should be commensurate with General Assessment. Further upgrading/down gradation, if applicable, in the grading awarded to the officer reported upon by the Reporting officer, must be suitably substantiated. Weightage at Ser No 23 + Ser No 24 + Ser No 25 = Final Numerical Grading.


15. Ser No 32 to 34. Box should be filled in by making appropriate entries which. in turn, are in tune with entries of previous paras.

16. Formation Commander. APARs of MES CGOs posted on executive appointments ie GEs will be endorsed by the respective Formation Commanders as per the Channel of Reporting. Formation Commanders are to endorse grading and comments. Comments of inadequate knowledge is not acceptable.

16. Countersigning Authority. Grading to be awarded in the box meant for the purpose. Any upgrading/down gradation in the grading of the officer reported upon, awarded to him by the Reporting Officer/ Reviewing Officer, must be substantiated with reasons. Weightage at Ser No 23 + Ser No 24 + Ser No 25 = Final Numerical Grading.

I'_


CHECK LIST: APARs OF SE AND ABOVE OR EQUIVALENT RANK OFFICERS

1. General. Officers reporting/reviewing/countersigning APARs / Part PARs must take into account following points to obviate shortcomings that may otherwise creep in the APARs rendering same incomplete/invalid:-.

(a) IAFW-2267A is used for SE and above or equivalent rank officer.

(b) No column should be left blank. Overwriting/cutting/application of whitener is to be avoided. If inescapable, same should be authenticated by putting the full signature in blue ink of the officer concerned.

(c) MES No, Name and Designation of the officer reported upon to appear on top of every single page of the APAR and the same should be initiated by the Reporting Officer.

(d) The officer reported upon is required to serve a minimum of 90 days of physical service under Reporting/Reviewing/Countersigning Officer. Please check before endorsing.

(e) Approved channel of reporting is to be followed. In case of raising of channel a certificate citing the reason for the same to be enclosed in APAR.

Cover and Movement Slip.

(a) Type of Report, i.e. APAR / Part PAR be clearly mentioned along with period in the format from DDMMYY to DDMMYY. MES No & Name of officer to whom the report pertains be mentioned.

(b) Designation & appointment held be furnished.

(c) Name of present unit and date of TOS be clearly reflected.

(d) Name of last unit and date of SOS be given.

(e) Recent coloured passport size photo to be pasted in the box provided.

Personal Data.

(a) MES No. name, present unit, appointment & date should tally with those of Movement Slip.

(b) Date of birth and entry into service should be reflected.

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(c) Qualifications viz. academic, tech and professional should be up to date and supported with PTO number.

(d) Commendations and awards received during the period of report mentioned are supported with PTO number.

(e) Present Medical Category be furnished (endorsement for attachment of medical certificate for persons above 40 years of age to be made).

5. Service Record.

(a) Period of absence from duty on account of leave/training be brought out.

(b) Courses completed during the year and grading, wherever applicable, be supported with certificates and PTO number.

(c) Papers submitted, if any, for professional journals be mentioned.

(d) Research work done, if any, be stated.

(e) The officer reported upon and administrative officer of the unit / HQ / office are to put dated signatures for all the above entries.

6. Resume.

(a) The officer reported upon has to furnish his resume.

(b) Information regarding targets given by the Reporting Officer at the beginning of the year / quarterly and constraints, if any, be furnished.

(c) The officer reported upon should put his dated signatures at the places meant for the purpose.

7. Part-Ill.

(a) Period of Service. Period be mentioned and must tally with period mentioned in movement slip. The officer reported upon should have served for at least a period of 90 days taking out more than 15 days continuous absence of officer reported upon / Reporting Officer.

(b) Health. State of Health be indicated by using expressions like Sound, Good, Very Good, and Excellent etc. Avoid usage of grading like A or B etc. for this column. Special points, if any, of the medical certificate for officers above 40 years of age should be brought out.

(c) Integrity. Integrity column is completed in accordance with instructions at the end of APAR form. In case integrity is doubtful secret note is to be attached and immediate action taken by next officer in chain

(d) Comments on Resume. If the Reporting Officer agrees he should mention 'Yes I agree' if he does not agree with the resume, his

14

reasons of disagreement be clearly brought out. He should also specify whether the above disagreement (s) be construed as an adverse entry or not.

(e) Completion of APARs. Please endorse 'Not completed' in case APARs of Group 'A' & 'B' officers had not been completed by the officer reported upon. Please endorse in case officer forfeited his rights due to delay and warning / counseling issued.

(f) Ser No 22. Only two fields be marked by putting 1 and 2 in the boxes out of the given fields to indicate order of preference.

8. Ser No 24,25 & 26. Numerical grading to be awarded. These should be on a scale of 1-10, where 1 refers to the lowest grade and 10 to the highest. Read notes on APAR form before Ser 24.

Calculation of Grading

9. Ser No 24.

(a) Total Assessment of Work Output

(t) + (H) + (iii) + (iv)

(b) Mean of the assessment (up to 2 decimal places) = Total /4 = Y

(c) Weightage (40% of Mean Assessment) = Y x 40/100 (Up to 2 decimal places)

10. Ser No 25.

(a) Total Assessment = (i)+(ii)+(iii)+(iv)+(v)+(vi)+(vii)+(viii) of Personal Attributes

(b) Mean of the Assessment = Total /8 = X (Up to 2 decimal places)

(c) Weightage (30% of Mean Assessment) = X x 30/100 (Up to 2 decimal places)

11. Ser No 26.

(a) Total Assessment of Functional = (i)+(ii)+(iii)+(iv)+(v) Competency

(b) Mean of the assessment = Total / 5 = Z (Up to 2 decimal places)

(c) Weightage (30% of Mean Assessment) = Z x 30 / 100 (Up to 2 decimal places)

15

12. Reporting Officer.

(a) Ser No 27. Box grading should be commensurate with General Assessment. Weightage at Ser No 24 + Ser No 25 + Sr No 26 = Final Numerical Grading.

(b) Remarks entered should be commensurate with the grading.

13. Reviewing Officer.

(a) Ser No 28. Period of service be reflected in the format of from date to date. Expressions like 9 months, 1 year be avoided. The officer reported upon should have served for at least a period of 90 days taking out more than 15 days continuous absence of the officer reported upon / Reporting Officer.

(b) Ser No 31. Box grading should be commensurate with General Assessment. Further upgrading/down gradation, if applicable, in the grading awarded to the officer reported upon by the Reporting officer, must be suitably substantiated. Weightage at Ser No 24 + Ser No 25 + Ser No 26 = Final Numerical Grading.


14. Formation Commander. APARs of MES CGOs posted on executive appointments ie CWE and CEs will be endorsed by the respective Formation Commanders as per the Channel of Reporting. Formation Commanders are to endorse grading and comments. Comments of inadequate knowledge is not acceptable.

15. Countersigning Authority. Grading to be awarded in the box meant for the purpose. Any upgrading/down gradation in the grading of the officer reported upon, awarded to him by the Reporting Officer/ Reviewing Officer, must be substantiated with reasons. Weightage at Ser No 24 + Ser No 25 + Ser No 26 = Final Numerical Grading.


SUMMARY OF MEDICAL REPORT (ONLY COPY OF THIS PART IS TO BE ATTACHED TO APAR}

1. Overall health of the officer 2. Any other remarks based on the Health/

Medical Checkup of the officer 3. Health profile grading

Date: Signature of Medical Authority Designation

17

Annexure 7 (Refer to para 18 Notes on initiation of APAR in respect of MES CGOs)

ACKNOWLEDGEMENT RECEIPT OF APAR/PPAR

1. I. MES Name

of Unit

have received the photocopy of my APAR /PPAR for the year

Designation

covering the period from to

2. I do not wish to represent against the said APAR /PPAR.

OR

I wish to represent against the said APAR/PPAR and to do so I am aware that as per DOP&T instructions only 15 days' time is available to me.

(Note: Strike out whichever is not applicable.'

Station:

Date:

(Signature of the officer reported upon)

MES No:

Name (in block letters)

COUNTERSIGNED

Station:

Date :

Name

Rank

Appointment

S

Recent passport

Size photograph

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31Tt.U.M. screi • 2267 U (*.MAW) IAFW-2267A (Revised)

at' /Ts% 30T 714Mtf 01 okit icn fArre ANNUAL/PART PERFORMANCE ASSESSMENT ENGINEERS OR EQUIVALENT AND ABOVE

t rye rti dRig-r 31efar6 315177M1311 AT EITIT64 319.1-61ft

REPORT FOR CIVILIAN SUPERINTENDING FOR THE YEAR /PERIOD

(15crar wig 45 3ta T1 afri tfS) (Please read the instructions at the end of the form)

AFMT ITTE•6(41401cf facKuf 31k tAT PART I — PERSONAL DATA AND SERVICE RECORD

311F 5rani IR" WZi (To be completed by Administrative Officer)

owl PERSONAL DATA

1. t.31.21. AWL: 2. 9TA (RAIZ 3Tert MES No : NAME IN FULL: (BLOCK LETTERS)

3. a Hi-r cPc/riii:Ft Present Unit/Estt :

4. cni twurwOtt d 3TrO 411.1f

5. 7-4i rafzr : Present Appointment with date of assumption: Date of Birth :

(A) tal tral er (IR cc( : (b) Entry into service :

6. A L :Qualifications : (T) tram: (a) Academic : (Kir) (b) Technical: (Tr) cucwirocr: (c) Professional:

6. B TIMM ETrim-r-{/Honours & Awards :

(*RI 3itt fautitio Ertel (Course and Departmental Examination)

7. ram all Medical Category :

am 31Tlite Jil 01.1.711 t tat; TEM I Whether belongs to Scheduled Caste/Scheduled Tribe :

Note . Ttrar atilItangsftaaRelt I Please do not leave any column blank.

ai CONFIDENTIAL

2

CONFIDENTIAL

**a Rtt fel arA ar.m 375:MITe t& VEIM. TR a Warn MES No. Name & Designation of Ratee

tat Reit Service Record

.• Lace tt$ rfiriR Initial of Reporting Officer

9.rigt *31.14 3rafir (tt, Aran 3nit %net t ntifta% aR 31aRTI 3PTT 370 Thtt 371stagliftTAA, TteblwItiml ): Period of absence from duty (on leave, training etc, during the year. If he has undergone training, please specify) :

10. Re1t1a45trts:- During the reporting year :- (ay atatti*RezfrAratiTtg Man. *gimlet: (a) Course completed and grading where applicable.

(Tr) swim t % t.(' craraff SAN aw (b) Papers submitted to professional journals for publication:

(n) 31Itt1Ra5re1: (c) Research work done :

11. yrdrart P8 wren: Signature with date :

(er) fritrt ii470 arca 3 asfRni (711) esri-efkfflsiftwrft (a) Officer reported upon (b) Administrative Officer

V191 I1T4 - nn9 PART II —RESUME

ttsfasi-dftergtftraalmITITattr411-4-ffleOtniuftaiftrth-rft 0414 ann. a•F491smatfti (To be completed by the Officer Reported Upon after reading carefully the instructions given at the end of the form)

12. Wititi as aTt *tram Ricilur :- Brief description of duties :-

Note . Tom at st) arm Rim 9 In i Please do not leave any column blank.

(RIM ftre a'r4 ai* Anicrirt mart t7 (Signature of Officer Reported upon with date)

4 1 14

CONFIDENTIAL

TTItrtzi CONFIDENTIAL

*Au fidltfkie art eek3ribaseil is* 31* TMIT, 7in a cm; Wei Anne imam MES No, Name & Designation of Ratee Initial of Reporting Officer

13. 311P*31x'4t?mm31Na1rJifbmiRol431tatsfAeslfertramit.rasiritcnufinet.3arlt31mrsqtis ratrartzvitasiarkezrilarRaelizitarl 3114 3orfircfr anitsekarait.mils,6inalatitriziftet 3MT eta) I

OualitalwePhysicaUFinancial targets/objectives/set for yourself or that were set for you in respect of eight to ten items of work in order of priority and your achievement against each target.

eiRti Targets Achievements

Rwira, *silt ifl Constraints, if any

I'Lmioft Is= asmif 8n sflmkt" riftsik49 =at Mtn soft attz 419614 Ter Note : Please also indicate items in which there have been significantly higher achievements and contribution thereto.

14. rat setweit Rs am rafmclstadatlmiai4Rfarrf est/mil F4afRa water meta crias< azt* 40114 trttalk 31 74ift 9a5s irtif I Eta 969fall ratawr9atartrgemi

Please state whether the annual return for immovable property for the preceding calendar year was filed within the prescribed date ie 315, Jan of the year. If not, the date of filing the return should be given.

( Rid mr-4 WO 41 COI *Feuer< cu t4)

Note : gs:ret at** arm fteer 981S (Signature of Officer Reported upon with date)

Please do not leave any column blank +tt tr

CONFIDENTIAL

4 *Au

CONFIDENTIAL

fert ER1 urr4 trzat arftrarril es* * 713# 7ry a vnTn AMA &swam MES No. Name & Designation of Ratee Initial of Reporting Officer

tilt WIT- ti 511TRRETel ZETO IMMO PART III — TO BE FILLED IN BY THE REPORTING AUTHORITY

m**trgei aarf as 3r**8 rre %real* arta tat ) (Please read carefully the instructions given at the end of the form before filling the entries).

15. Nita 3ranli 531eR flea/Period of service under Reporting Officer

16. /*um/State of Health :

17. (rat fFaw ahRro *ark )/Integrity (Please see note below the instructions):

18. are TRILtiwTrzga t OrtrAftwoft ti /Do you agree with Resume? (Give your comments)

19 oar 3hft mi<l arxr fiTekt Nitta zr4 okra ifit sfl,eea tad an* tm4 e a ga t# 3bfifi am tl *1 I fla ftitre fay *Tra az sift * 1/VVhether the officer has completed ACRs of Gp 'A' and 'B' officers working under him/her in respect of previous reporting year within the stipulated time?

20. smiads/Relation with the Public : (Ora ski* 31RTera 7-471T *kr* JIM! A:lairmtah3a JIOrt tri %Tim tag (Please comment on the officer's accessibility to the public and responsiveness to their needs).

21. 3r a sift ra.Rai3/4 mints mast: *Masa% ;tar /Attitude towards Scheduled Caste/Scheduled TribeNVeaker Sections of the Society (317e4a 7Matmzrq7ifet tram as omit< eit &rti cestrit Frwc4 sin T-4 var(*tsThr Art ts %se avian* esi 3R** all (Please comment on the officer's understanding of the problems of SC/ST and weaker sections and his/her efforts to deal with them).

22. xstzra en asr4mat/Aptitude and potential : Taormina est fis thla * t1 els)* Ararat ftsltrm *OTT asnieze * zlh zra* trifh:g ash irre m-nraw**1 Fat sa lati aft am** tie 1 zir 2 rem a *FR mutt Please indicate two fields of work from amongst the following for possible specialization and career development of the officer. Please mark 1 or 2 in appropriate boxes : fq#1 3* acre *31 lel trs t 31 rail* 0/(Please strike out the fields of work not applicable)

tip errs: as fie For Engineers Cadre 1. gam sivnws

Personnel Administration

2. lireltravrreR Financial Administration

3. zirrql Planning

4. mac) PwrfiR Technical Administration

Note : yam Oni Ofasern Ravi get* i Please do not leave any column blank.

arlasen min is film re gegen.< is filiv For Arch Cadre For SW Cadre 1. wif4-67arag 1. SIVR,IR

Personnel Personnel Administration Administration

2 Tr tle'rarRi 2 irriaa Town Planning Valuation

3. %Tarr 3. ZUTT via faw.,77. Teaching Market rates/

Analysis

4 :WW1 au 4 4 Mr*: Urban Design Arbitration

rr1111C111CkIrl AI

5 *4112

CONFIDENTIAL

/Wm Reit fke atr4 401 3ftrastei St.31.4t, tiara. wrinninig ftchftn 3ItTawt *MITER MES No. Name 8 Designation of Ratee Initial of Reporting Officer 5. afrt3mrwe

opts yrsart) Any other field (please specify)

5 Otsxtrztraltrorr atrjR1 acirsoii -r

Landscape/enri-ronmental planning! Interior design

5 tas3fnarriqlsrd RP* Contractual/ legal implications

6. *Omrtrc tip= Tits art) Any other field (please specify)

6 at* 3m1 vs Trim ante art) Any other field (please specify)

23. seresnrfraining (gbacift*asniaryrdi 3it¢cipinf 43fit Atm 'jun *4 Ss ft3r4firssiftrenn as ant 4Rrwdid mkt 3u%o,ut rriTfiirs tissivitiamitra3RIg.srg asiti ism of srx-414.0 fits Omits f6f6tr et as) arirr422 *emu ne ale/ mei 411;w17(11311V) (Please give recommendations for training with a view to further improving the effectiveness and capabilities of the officer. While specifying the areas of training, it is not necessary to confine to the fields referred to in column 22).

Important Notes for Ser No 24 to 27 :- Note 1 : (a) 8 3tk 10 kern u TAM* 3lt'.:Grading between 8 and 10 will be rated as 'Outstanding',

(b) 6 Mk 8*4fa ffp 31-dl1' /Between 6 and short of 8 will be rated as 'Very Good'

(c) 4 3Ik 6 tl4ld 13To1 ?Between 4 and short of 6 will be rated as 'Good'

(d) 4 xl 41dmisim wnifr milt /Below 4 will be treated as 'Zero'.

Note 2 : It is expected that any grading of 1 or 2 (against work output or attributes or overall grade) would be adequately justified in the pen picture by way of specific failures and similarly, any graded of 9 or 10 would be justified with respect to specific accomplishments. Grade of 1-2 or 9-10 are expected to be rare occurrences and hence the need to justify them. In awarding a numerical grade the reporting and reviewing authorities should rate the officer against a larger population of his/her peers that may be currently working under them.

24. Ind gcl ) rirefFr (rft sim aR TITM 40%7/5 atrat 14)Assessment of work output (weightage to this Section would be 40%)

We; Wfraavtlf Reporting Authority

Tilts Otter& Reviewing Authority

Asia awfirf I Fmn Cdr

ereawtrelfta saftrarr0/ Countersigning Authority

(i) mitt Jikilaw as fAtremAccomplishment of planned work/work allotted as per subjects allotted. (ii) fAunzq q wrpOuality of output (iii) ffiffisstrimatrAnalytical ability

(iv) Wise assfl as ldvmci7 smdfkot and Amin/ Accomplishment of exceptional work/ unforeseen tasks performed.

and fAsticq at TM Auftertet/ Overall Grading on 'Work Output' — 40% of average grade awarded in Ser (i) to (Iv) tafiltalSitfittas and Tdwic.1 lircrreiFt Witt nr4 WI 3tRrastfl re trenerVSignature of APAR endorsing officer(s)

Note : pets tell 411151lintfter Rel# Please do not leave any column blank.

ItrErtzi CONFIDENTIAL

6 IfTGAte,

CONFIDENTIAL

*ea fitt era 3-4 _ 3' *. V*D1. MA gt** MES No. Name & Designation of Ratee

'teen siltzt as mar? Initial of Reporting Officer

25. &Am filtiviar3fi an ram ipt u-rnast agar 3o°0 tam enassessment of personal attributes (weightage to this Section would be 30%)

nitres snitrast Reporting Authority

p-fnR Intinst/ Reviewing Authority

osr4sr4 apsiss / Fmn Cdr

srregiviseina Awe/ Countersigning Authority

(i) ssidaSA3tfgellW/Attitude to work

(ii) eatc,td.amatu,Sense of responsibility

(Hi) 3bizile-i as argstoriMaintenance of Discipline (iv) crs =Fri A rindr/Communication skills (v) 4qes x (.4 Leadership qualities

(vi) erg yam * tarts * &NM /Capacity to work in team spirit (vii) was itirrt * Nat *ant-et/Capacity to work in time limit (viii) !gm maims etra/Inter-personal relations

aslilirm lot am RITIT sluftsRusiOverall Grading on personal attributes —30% of average grade awarded in Ser (i) to (viii). aslifesthilitas NM f*tuari yerreipt Silt irr4 writ stoma is Timm/Signature of APAR endorsing officer(s)

26. Vaal sa ttfr mTrItOR ($74 tall ar saw 30 irr-dstir trim:Assessment of functional competency (weightage to this Section would be 30%

ntreri Sart/ Reporting Authority

grdrerierliff grfia-re/ Countersigning Authority

rearq .. 0), / Reviewing Authority

ms zi-r amis.< / Fmn Cdr

(i) Ind tks 4 f4tpifif4twirrout act afrR; Knowledge of Rules/Regulations/procedures in the area of function and ability to apply them correctly. (ii) zitallits dram * 4.11.4crr/Strategic planning ability. (iii) *to t* air egost/Decision making ability. (iv) Firma dram/Coordination ability.

(v) 3teRe* ait Cm ask alt *tom/Ability to motivate and develop subordinates.

WU; =MIMS OT Tiffil Avflanst/Overall Grading on functional competency — 30% of average grade awarded in Ser (i) to (v) alifsshrifilas and fain Iscisi=r fftitt scrA awl 31RieRe as mien/Signature of APAR endorsing officer(s) .. _ _ ..

Please do not leave any column blank zirrtzt

CONFIDENTIAL

Note :

CONFIDENTIAL

*Tr414ftlatfkitaria aia Acre ts4.31.4 *um girt a tr4t9 *ten 31S:rotas mannt MES No. Name & Designation of Ratee Initial of Reporting Officer

27. salstast/Grading : ti.io *as as wards at! trim 4ititaniir asr4 fatITIL7 at at d4oflbhn, alfAsmtPolinrourky1a,Namawmwraskw3osrfnamgInti wins *Ow* pate *ft is ettia Ta as *RI Ana *rim as 31icna at south* Vim 12 3tti aid was afaii a* vac ft, ri mrtaftric arum 7IRT Ski zprat ftGicidt AC Wre at tit } (The overall grade on a score of 1-10 will be based on 40% weightage on assessment of work output, and 30°A each for assessment of personal attributes and functional competency. The overall grading will be based on addition of the mean value of each group of indicators in proportion to weightage assigned. Gradings 1-2 and 9-10 are to be justified in the pen picture. Please see notes in the instructions).

3lfbmiFl ahurtuf amt tuned **Ai asrmitunlastiffi wig 8lifibrent ref~mlaasretroHautarrnielnyineinkiftwifantfartd/ Remarks on Overall Grading the overall qualities of the officer including areas of strengths and lesser strengths and his attitude towards the weaker sections.

*IR Station

artist: Date

rig a31%/sta stittlW Signature of the Reporting Officer

MR wet star* 4/ Name in Block letters

trdaTR / Designation

Am 97Iif - ream mftrara PART IV — REMARKS OF THE REVIEWING AUTHORITY

28. ram dime as 31taRtlarafWPeriod of Service under the Reviewing Authority :

29. atriFflawisaffiagernsm*t-liztfas *fitted* 413111tarnilzsunimittniatrrdiaslartdrrentra Is the Reviewing Authority satisfied that the Reporting authority has made his/her report with due care and attention and after taking into account all the relevant material?

30. an3lt4 ftrriftni*ftrastft tarn ant ataatvtta¢as31 aursimptilytsazetRiassirertirstr) Do you agree with the assessment of the officer given by the Reporting Authority? (In case of disagreement, please specify the reasons. Is there anything you wish to modify or add?)

Note : r(CET astililasrm Rasta** Please do not leave any column blank.

114 tt CONFIDENTIAL

8

CONFIDENTIAL

Tfrft felt mro ar?3trtreare ws■ a OMR rpi AIWA its MIER MES No. Name & Designation of Ratee Initial of Reporting Officer

31. Rtifitri zureftme via farrt cal ',Remarks on the WRIT AIRRIRttli pen picture reflected by the Reporting officer. Overall Grading

tin. Station iptaihr Arent es natal. Signature of the Reviewing Officer ...

mite: Date ..... . MR WIZ 3lett 14: Name in Block letters

claWfa' : Designation

Ertat Mill - tbAt4T9 conivc FC4i PART V — REMARKS OF THE FORMATION COMMANDER

iantua =Kg arts tk. aril tin a. ina Iza. ailoire tzdit or erg reer cadre only, where applicable : only one authority to comment)

tan issIstgaminespetarx Station Signature of the Formation Commander

arta gm Tag Aft . Date Name in Block letters

mint Designation

llvIl CONFIDENTIAL

9 Irfft

CONFIDENTIAL

a Rate ent sae are AZISTit 6S*.31*. *XL mma tprrn ffialtn tiftmet ammo MES No, Name & Designation of Ratee Initial of Reporting Officer

Wei %TM - 5 tcliarT m '(4 d 5111? LE-1 f

PART VI - REMARKS OF THE COUNTERSIGNING AUTHORITY

Rtaftri 31tx sailervi pftrmrFT a'r 3nardsol vx fcwfvt<tt 3tt aft esti 3tai al mutterer 3rcr4 st &kit / Comments on the remarks of the reportingtreviewmg Authority and details of difference of opinion, if any. with reasons for the same.

imp **my Overall Grading

3t4T4 Station Signature alto wrq 3.7z rat .. Date Name in Block letters

In,', Designation

CONFIDENTIAL

A

10 a

CONFIDENTIAL

*neva INSTRUCTIONS

WPM General :

1. al co Th-rd -104144 TrzdFr Reit tra RUMS slot .34 I Th-CRIT troth TAW FP.I*Rition. sTt I The Annual Performance Assessment Report is an important document. Please fill it with care and in manuscript

2. pi dtett 41 MT z4zi-1 31firaft gf SAW aa rove 95t 3* 317*artirom Mid-0TM * 31aTTB enter # I ;WV 31%-srer Hui erleir #14#1# I ktfen 3ffirorftmi ifra 8r4 3ifirasrt as aazif;aea-r, virdirf 31R cuReorr71tall at /AO mr man

aR4*att iFum•frellff 1 The objective of this form is to develop the officer and make himMer realize his/her true potential It is not meant to be a fault finding

process. Reporting Officer should not shy away from reporting shortcomings in performance. attitudes or overall personality of the officer reported upon

3 72# TO ERE MEM Patin' 3MET$R7Tgrqf 3Rffte 3fri *RAI mai wr Tern %ZIT 7T-4T arf*e I The form should be filled specifically No ambiguous and doubtful wordings should be used.

4. TiCCliC04 RWMRiae 8813TBRI alm 3TRTMTe MRT %-e TIEaRf Tas;;ltt mria WI& 1 Assessment should be confined to the performance of the officer being reported upon during the period of report only.

5. ZIft ReeTT ad tf 3ff* VIM 3T4RT 90 aff *WI t rev linice-r 7 f*Cff 71E I (Beta > R19' sarilliffl4 Reit MR-ff ifef #11 id' TIRZT-3M2TFI 90 f4 ZTI3IT*383.1*Thi @l 3717 L ZI# Nan atf d atra arcAl ; Uri ar 8 BRITT $1rlI NOM /Mit* itrggrflzhe sift 8rein 1

No time gap in the course of the reporting year should be left unassessed unless it is less than 90 days (for which no Non Initiation Report/Certificate is required). If the gap is of 90 days or more and is because of promotionffransfethelease in the course of reporting year. part Annual Confidential Report(s) will be initiated and processed as applicable.

6. awl atm! 31wileff glff 32,18ff WRZI-TFRT rR*T1t %T IT 3TOTTI 851 RffYleff t-4M *5 3lytttvl i1 tltsdt it 1:11-MR Pd 1T ME I u 31711 el 4al * writ *I' trffltdFT aSkTIT I

The channel of reporting followed will be strictly as per the Instructions issued from time to time. No reporting Officer should assess in two capacities.

7. clam Th-Ri Th6787rKfTtif *tit Zefalafir fi=T * a54 90 RR' oral 814Ai #1118518F1 319 3101 cuarl am, crest rif ehm 3TfftlaSlfl 'd mrzf a>< .31frzia glmmift 1

The endorsing officer should have acquainted themselves with the work of the officer being reported upon for at least 90 days during the period covered by the Annual Performance Assessment Report.

8. 3TTR fa2f1 REA ti Rat aR4 BIM 31R1801 31 -ticffqzfrim 4171ff ZTT uPd-tw ta* 89T # U4IJI Th‘r miff #11, ed ftffot MET ulfa fit 57s Ti vat/ zrg sft Ter # f K tie field 4 30.18K1 int it a% at arakkuiltivii 3717 pyre. >l f Rk i> i fatqlticti reMtll 3T9T*1-11 zar mat 3ritatrIW 12,411 aRE area Arai) trudThi711 1 ifF*Rif.elnad i1E* 44* OR Cana 8 *Tal aR Rat aRT Witff alio TEKITIFI 3TRIff5Te %-ift a4r CIrdTR a IT* . ()Tg dawr, 41izigtit Naattict, cral-40 fawn a mr.sa. 51/ 5/ 72(0 Rif an. 25.05.72 *thl 8.583 317IR (VT tit-d-Vg a4f 3117 Rtht f EA Mn 3frtref1 it iii 3119Mf gillTat 321 ?WTI' rzTM TR:11#, F TOT amldall 474 litxim erajorr Temzr cirm}.517331f;rtms1RIIttat.311t. (itra) 3rpantr Raid tm tit alierel I

Where any of toe Reporting Officers awards a grading unsatisfactory or gives any adverse/remedial remarks/non recommendation, the same alongwrth substance of the entire report including good points said in the praise of the officer reported upon will be communicated to him/her in writing by the Reviewing Officer in his absence by the Reporting Officer within a month of completion of the report in a narrative form so that the identity of any one of the assessing officers is not disclosed (as per para 8 5 of Ministry of Home Affairs Cabinet Sectt. Dept! of Personnel 0.M No. 51/5/7244 Ests (A) dated 20.05.72). A copy of the communication letter and acknowledgement from the officer reported upon obtained as a token of having received the communication letter will be sent to IHO of MoD (Army). E-in-C's Branch/MIS (Car) for record.

37P1-3717 =CPI affil SRA*fclwucl Instructions for filling up various columns :

1. eft : zrfa Rql4 rz at1 enrit t al 3w atf 3iT actit9 ON 2008.09 31i '31aft7' WE 4 3E4 31 MIZI I TA minr.r8 mrzi ftCfra7 1:rfraFt Rat sg#r # silim %.e Tiu tam) 227rRIT1 37afir 3l1Z trt der)ta

Heading If the report is for a full year. specify the year eg. 2008-09 and delete the work 'penod' If it is a Part Performance Assessment Report specify both the periods and the year in the blanks in the heading.

I

CONFIDENTIAL

1 1 301-444

CONFIDENTIAL

2. It 9 M (broil 3fTTP+1.1% MT 3-A31 axe Fa %- UT 71U 7Tft 31 NU zIf itiroxiff 'gra et I Para 9 : Absence due to leave should be reflected only in case it is earned or medical leave.

3. 4u 12 31'h 13 ittlita 31h €.4) WA1Z ailie trzraua off izIK 41717R1 tie I Twat ¶ u rte talcfl 33I1t ail it I Wel )74 1112.1 Wg Mt u 411 I *14271 (tri 1 -11cf 31fir-th-rt) si-ii3rra Wert 3iftrth-re Arthrt 4 time 4:46-de ar(e)R,M fA34 7r4 arA 31firmrt i feau crwAirsis cilic art obit I u)41 A-tic:Anal Th) cuk33;fF*F1 tea . 31131i) Cf1 cilia M4 3TfraT Tn. 3ITINUU %717 MR1 Til1t.r. I

Para 12 and 13 :This should be filled in brief and as far as possible in point form. Please fill up within the space provided. No loose sheets should be attached. The reporting officer in the beginning of the reporting year (or on arrival of a newly posted officer) will set quantitative/physical/financial targets in consultation with each of his officer on whom he is required to report upon. The target should be understood by both the officers. Eight to ten targets need to be set and should be given in order or priority.

4. ehl 29 31h 31 g#eteitIt 31a% t %5U T1171 -TZi ZIT 1 1t 3TRT 0( 34 3111:Mt 31-Cf-4occorti MIT F4 tWeird 4'0 %VI aril tII16t!, 1.3).94 rig VI off ir41 31111-61t tie1 e, 3th tisigor et Tit ZURt 131E573 zlft eft 31ffivituT itt4r.9440 3th PhitzIMItt NUT t 3te41:114 deer i?r icat4%7171U I

Para 29 and 32 : If the officer has been reprimanded for indifferent work or for other cause during the period under review brief particulars should be given including whether adverse guidance and assistance was given to the officer If the officer has done any outstanding notable work meriting commendation, a brief mention should be made.

fecquil :-NOTE :-

bOt t rid WIT # chIcl f 17 M4 4T3Tl 331:14 4-i ci 51%-71 31ff-1i TT:- The following procedure should be followed in filling up column 17 of Part III relating to integrity :-

() Zi1 3111.17111 cclitiroftl 311i fa IQ rff el 74 ti 3A331 NUT MU I (a) If the officer's integrity is beyond doubt, it may be stated.

(u) zrfa timigicor 4 tiag 3fIR tircitidr a) ailoff-T tel fag' M1U 3th th-ftdft *Ewe :- (b) If there is any doubt or suspension, the column should be left blank and action taken as under :-

(1) rids 3871 TjtiT rcimoti Irv< MTU 31.3org Mitatt el 7T 1331 twfut1 81 UFd all4co TTZ1 PE17-47 TrITS# era 3rTrA afict, arfratrer crra .4* tr-41 tfik, 31l rq 311-affea tt trial t-{ a-er

tfr<afaoorditS,gtrldettifAr IF fz.u.ida Acii< cm-113111 tit at ththeiT 30011 MA TZAR 31k rowlif 24 14 trg 32*031 Mt NUM 3e4 oto 341Ri 319-Mt M TO M4 re irtt tl tuft 34 hit 1 .nid)UT-4 *UK UM Pre-da f tuft! A tied' gl trurg azwl-er a53 %Yfr4 3TR/we t Remit) TE54-ei (i) A separate Secret Note should be recorded and followed up. A copy of the note should also be sent together with the Annual Performance Assessment Report to the next superior Officer who will ensure that the follow up action is taken expeditiously. Where it is not possible either to certify the 'Integrity or to record the secret note. the Reporting Officer should leave the space blank and state in Column 24 whether he had watched the officer's work for sufficient time to form a definite judgment or that he heard nothing against the officer. as the case may be.

(2) Ala 39-d-jf mit* M ram 31h s t ark al ft2Ani1T9 R 3Trai 9‘i a13Er 3Tru3tif1 AMUR M"{-4 M24 36fmtel MR1 TPITDM all cal 3113 aC3trz air4o) r tr4 PlaZTUR Bettis). 3411 ItUrdU teCnqxf ci (IR) 331311 Sera) grafk. 7r-4t yrs! (ii) If. as result of follow up action, the doubts or suspicions are cleared. the officer's Integrity should be certified by the countersigning officer and an entry made accordingly at the IHO of MoD (Army) level in the Annual Performance Assessment Report.

(3) Zak 'tag UT ' falls+ alt't stele th Wag SIttag3MOT3 aR4 afro 30.1-Vet aRT tierticr attrasre *I re WM rl ift-d aR Fan 7ru 3th RR Ararer cfil4a) mid rr-d4 NY rlWth-rt %-ar 7fg I fin) If the doubts or suspicions are confirmed. this should be duly communicated to the officer concerned by the Countersigning Officer and the same be recorded in the officer's Annual Performance Assessment Report.

(4) Z4 31981ff cioit Mlocitaol-1 TikgAf TitUlt M ark tk al tiag 221 ecTum tr RRIN/31/3 aci 17131-4 311U 3th R m 331M4 It t al 44$1< Y3 T-1371TRI 3IR MR k 31k Ste) WU ...Ncire (2) ZIT (3) # awe 31717 milm4 I (iv) If as a result of the follow up action. the doubts or suspicions are neither cleared nor confirmed, the officers conduct should be watched for a further period and thereafter action taken as indicated at (ii) or (iii) above.

II 4 CONFIDENTIAL

41 LAO CONFIDENTIAL

5. Ziff. and MEM* 1r11859 ficht fi**Taras Oftri Mat/Guidelines regarding filling up of APAR with numerical grading

(a) affas and fawic frita3-4 Nit fit VICIVAI Sas [Zile 11 STARA iifftlteR113 /The columns In the APAR should be filled with due care and attention and after devoting adequate time.

(b) It is expected that any grading of 1 or 2 (against work output or attributes or overall grade) would be adequately justified in the pen picture by way of specific failures and similarly, any graded of 9 or 10 would be justified with respect to specific accomplishments. Grade of 1-2 or 9.10 are expected to be rare occurrences and hence the need to justify them. In awarding a numerical grade the reporting and reviewing authorities should rate the officer against a larger population of his/her peers that may be currently working under them.

(c) affirra51151414a.licrf TWOS* Nit 4 8 311T 10*th t4 m 31ste 31IT nu WM 1 Craa fhe 911612W1r 71LYM, APARs graded between 8 and 10 will be rated as 'outstanding' and will be given a score of 9 for the purpose of calculating average scores for empanelment/promotion.

(d) Ohs anti fAtzlT1M tjatTillt* Ruts 4 6 311r a 11124d Rik t4 cR 710 3R51 3111 7 Wilk *NW 71711/APARs graded between 6 and short of 8 will be rated as 'very good' and will be given a score of 7.

(e) SOS and t).4K4 umits4 1341t4 4 3th 6*41t /a612 t4 g1313T 3111 5 ilk *Mill Minn /APARs graded between 4 and 6 short of 6 will be rated as 'Good' and given a score of 5.

(f) Stites and fatinc-13K1105*1111t ** 4 * 41* *ET t* 4iart Isk 3TITEIT 311E111/APAR graded below 4 will be given a score of zero.

(9) Page 7 pare 27 (Grading) Grading if upgraded or Downgraded by RO 8 CIS Auth should be with adequate reasons.

Page 9 Part VI Contents of the APAR/PPAR have been communicated/ being communicated to the ratee offr and a receipt for same has been obtained/ being obtained and enclosed/being fwd (strike out whichever is not applicable)

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CONFIDENTIAL

Documents

NOTES ON INITIATION OF APARs/PPARs - Military … APAR.pdf · · 2016-02-17NOTES ON INITIATION OF APARs/PPARs ... All Group 'A' officers must write / review APARs in respect of