Notes of Format Warm-upDialoguesWritingReading Section III. Practical Writing Samples Do it Yourself Notes

Notes of Format

Warm-up Dialogues Writing Reading

Section III. Practical WritingSection III. Practical Writing

Samples

Do it Yourself

Notes

There are different forms of business correspondence (letter, fax or e-mail), a short report or a proposal. Typically, a short report includes someone’s hand-written comments or instructions. You have to write an appropriate response combining and interpreting the information. In a report, you may have to: describe, evaluate, recommend, summarize or persuade.

There are different forms of business correspondence (letter, fax or e-mail), a short report or a proposal. Typically, a short report includes someone’s hand-written comments or instructions. You have to write an appropriate response combining and interpreting the information. In a report, you may have to: describe, evaluate, recommend, summarize or persuade.


Notes of FormatNotes of Format

Short ReportShort Report

商务交流形式多种多样 , 有信函､传真､电子邮件､简短报告或计划书｡一般来讲 , 简短报告包含某人的书面评论或意见 , 要求通过综合､解释所提供的信息写出一份报告进行描述､评价､建议､推荐和总结｡

商务交流形式多种多样 , 有信函､传真､电子邮件､简短报告或计划书｡一般来讲 , 简短报告包含某人的书面评论或意见 , 要求通过综合､解释所提供的信息写出一份报告进行描述､评价､建议､推荐和总结｡


You are Mr. Xie. You work for a comYou are Mr. Xie. You work for a company that sells electrical goods. You hpany that sells electrical goods. You have recently attended a High-tech Eleave recently attended a High-tech Electrical Goods Exhibition and visited a ctrical Goods Exhibition and visited a potential supplier in Shenzhen. Use thpotential supplier in Shenzhen. Use the information in hand-written notes te information in hand-written notes to write a short report recommending o write a short report recommending whether your company should deal wiwhether your company should deal with the supplier or not.th the supplier or not.


SamplesSamples

To: Mr. Xie From: Mr. Brown, Manager Date: 14 May 2008

Here’s some information about FaDa Technologies. The company is 5 years old and employs about 10 people. It is located in the south west of Shenzhen, on the Hong Kong border. They make electrical goods such as Mp3, USB driver, but we’re not really sure what else they make. Can you find out the following and write a short report recommending what we should do ﹖

To: Mr. Xie From: Mr. Brown, Manager Date: 14 May 2008

Here’s some information about FaDa Technologies. The company is 5 years old and employs about 10 people. It is located in the south west of Shenzhen, on the Hong Kong border. They make electrical goods such as Mp3, USB driver, but we’re not really sure what else they make. Can you find out the following and write a short report recommending what we should do ﹖


The factory: What are the production facilities like﹖

What is the production capacity﹖

Products What is the product range like﹖

Production times How quickly can they deliver﹖

The factory: What are the production facilities like﹖

What is the production capacity﹖

Products What is the product range like﹖

Production times How quickly can they deliver﹖


New equipment, modernized

Quite high due to new machines

Narrow range, only Mp3 and USB driver

Short delivery time, Explain why

Notes by Mr. Xie

Sample InformationSample InformationSample InformationSample Information


SamplesSamples

This report aims to assess whether FaDa Technologies Company would be a suitable supplier of electrical goods for our company.

A recent visit to the company showed that its facilities are quite new, resulting in a good production capacity. Despite this, FaDa Technologies produces only 2 high-quality products: Mp3 and USB drivers.

This report aims to assess whether FaDa Technologies Company would be a suitable supplier of electrical goods for our company.

A recent visit to the company showed that its facilities are quite new, resulting in a good production capacity. Despite this, FaDa Technologies produces only 2 high-quality products: Mp3 and USB drivers.


However, new machinery means a maximum delivery time of one month, which is quite quick.

FDT would be suitable for large orders that require fast delivery.

It is recommended that we remain in contact with FDT and consider a supply contract once the product range is widened.

However, new machinery means a maximum delivery time of one month, which is quite quick.

FDT would be suitable for large orders that require fast delivery.

It is recommended that we remain in contact with FDT and consider a supply contract once the product range is widened.


商务报告的写作须注意 : 1. 清楚地构思､组织和表达自己的观点 , 语言表达简洁､完整､准确､得体｡ 2. 商务报告要有小标题 , 分段落 , 符合固定的格式规范｡ 3. 商务报告要行文顺畅 , 学会使用起衔接作用的词和词组｡

例如 : 表示报告目的的句型 : (1) This report aims to... (2) The aim/purpose of this report is to... (3) This report sets out to...

商务报告的写作须注意 : 1. 清楚地构思､组织和表达自己的观点 , 语言表达简洁､完整､准确､得体｡ 2. 商务报告要有小标题 , 分段落 , 符合固定的格式规范｡ 3. 商务报告要行文顺畅 , 学会使用起衔接作用的词和词组｡

例如 : 表示报告目的的句型 : (1) This report aims to... (2) The aim/purpose of this report is to... (3) This report sets out to...

NotesNotes


表示转折的连接词 : However ... Despite / in spite of... Although... ...while/ whereas...表示推荐的句型 :(1) We would recommend that...(2) It is recommended / proposed / suggested that...表示结论的句型 :(1) It was concluded / decided / agreed / felt that...(2) No conclusions were reached regarding the ...(3) In conclusion / On balance...

表示转折的连接词 : However ... Despite / in spite of... Although... ...while/ whereas...表示推荐的句型 :(1) We would recommend that...(2) It is recommended / proposed / suggested that...表示结论的句型 :(1) It was concluded / decided / agreed / felt that...(2) No conclusions were reached regarding the ...(3) In conclusion / On balance...

Base your report on the information you read below

◆Your company had a display stand at the Shunde Furniture and Light Exhibition. You are not sure whether your company should attend the exhibition next year. All the staff employed at the stand worked very hard, but they lacked

Base your report on the information you read below

◆Your company had a display stand at the Shunde Furniture and Light Exhibition. You are not sure whether your company should attend the exhibition next year. All the staff employed at the stand worked very hard, but they lacked


Do it YourselfDo it Yourself

You work for the Beauty Light company. You You work for the Beauty Light company. You Have been asked to write a short report for your general Have been asked to write a short report for your general manager about the exhibition results and whethermanager about the exhibition results and whether your company should attend the next exhibition or not. your company should attend the next exhibition or not.

English language skills, so they were unable to communicate well with many visitors from other countries.

◆ The size of the stand was large, allowing plenty of room for the exhibits, as well as staff and visitors to the stand.

◆ The stand was located in a good position.

◆ The display looked nice and bright, with many different kinds of lights.

As an immediate result of the exhibition, your company received a double order from a small company.

English language skills, so they were unable to communicate well with many visitors from other countries.

◆ The size of the stand was large, allowing plenty of room for the exhibits, as well as staff and visitors to the stand.

◆ The stand was located in a good position.

◆ The display looked nice and bright, with many different kinds of lights.

As an immediate result of the exhibition, your company received a double order from a small company.


Key to this letter


Report on Shunde Furniture&Light ExhibitionReport on Shunde Furniture&Light Exhibition This report aims to assess whether the Beauty Light This report aims to assess whether the Beauty Light company would attend Shunde Furniture &Light exhibiticompany would attend Shunde Furniture &Light exhibition next year.on next year. Our display was in a very good location and had a laOur display was in a very good location and had a large space. The lights in our booth were bright and they wrge space. The lights in our booth were bright and they were appealing to a lot of visitors, who stopped to look. There appealing to a lot of visitors, who stopped to look. The staff worked very hard. However, because of their lack e staff worked very hard. However, because of their lack of English skills they could not communicate well with viof English skills they could not communicate well with visitors from different countries. sitors from different countries. However, after the exhibition we continually receiveHowever, after the exhibition we continually received large orders, which means our staff did a very effective d large orders, which means our staff did a very effective job.job.

Report on Shunde Furniture&Light ExhibitionReport on Shunde Furniture&Light Exhibition This report aims to assess whether the Beauty Light This report aims to assess whether the Beauty Light company would attend Shunde Furniture &Light exhibiticompany would attend Shunde Furniture &Light exhibition next year.on next year. Our display was in a very good location and had a laOur display was in a very good location and had a large space. The lights in our booth were bright and they wrge space. The lights in our booth were bright and they were appealing to a lot of visitors, who stopped to look. There appealing to a lot of visitors, who stopped to look. The staff worked very hard. However, because of their lack e staff worked very hard. However, because of their lack of English skills they could not communicate well with viof English skills they could not communicate well with visitors from different countries. sitors from different countries. However, after the exhibition we continually receiveHowever, after the exhibition we continually received large orders, which means our staff did a very effective d large orders, which means our staff did a very effective job.job.


It is suggested that the staff selected to work in the It is suggested that the staff selected to work in the booth in future should have a good knowledge of English, booth in future should have a good knowledge of English, and trained to promote our products in English. This and trained to promote our products in English. This would help them to appear much more professional to would help them to appear much more professional to overseas visitors.overseas visitors. It is agreed that we are going to attend the same It is agreed that we are going to attend the same exhibition next year in order to get opportunities to exhibition next year in order to get opportunities to promote our products and to improve the reputation of promote our products and to improve the reputation of our company.our company.

It is suggested that the staff selected to work in the It is suggested that the staff selected to work in the booth in future should have a good knowledge of English, booth in future should have a good knowledge of English, and trained to promote our products in English. This and trained to promote our products in English. This would help them to appear much more professional to would help them to appear much more professional to overseas visitors.overseas visitors. It is agreed that we are going to attend the same It is agreed that we are going to attend the same exhibition next year in order to get opportunities to exhibition next year in order to get opportunities to promote our products and to improve the reputation of promote our products and to improve the reputation of our company.our company.


Thank Thank you!you!

Documents

Notes of Format Warm-upDialoguesWritingReading Section III. Practical Writing Samples Do it Yourself Notes