NOTE: Use upper and lower case headings and bold print as ...gato-docs.its.txstate.edu/jcr:0c58db96-2b39-43da... · Web viewPresentation audiences included high school students, Texas

Dean of Students OfficeDivision of Student Affairs

Texas State University-San Marcos

Annual Report 2014-2015

July 31, 2015

Table of Contents

Content Pages

Dean of Students Office Executive Summary 3-15

Administrative Support for the Central Office 16-21

Alcohol and Drug Compliance Services 22-30

Student Government 31-34

Attorney for Students Office 35-41

Greek Affairs 42-51

Leadership Institute 52-86

Student Emergency Services 87-93

Student Foundation 94-107

Student Justice 108-115

Student Ombudsman Services 116-118

Annual Report 2014-2015 Page 2 of 122 Dean of Students Office

ANNUAL REPORTDean of Students Office

Student Affairs DivisionTexas State University

2014-2015

Executive Summary of 2014-2015

The Dean of Students Office consists of the Administrative Support for the Central Office, Alcohol and Drug Compliance Services (ADCS), Student Government, Attorney for Students Office (AFS), Student Justice (SJ), Greek Affairs, Leadership Institute, Ombuds Services, Student Emergency Services, and Student Foundation. These Dean of Students Office areas employ a total of twenty-seven (27) staff members that include twenty (20) full-time employees, three (3) part-time employees, and four (4) Graduate Assistants. Each of the ten areas in the Dean of Students Office has a detailed annual report in the pages following this overall summary of the entire department.

Major Accomplishments/Retention Initiatives of 2014-2015

Below is a list of twenty-two (22) major accomplishments achieved by the Dean of Students Office in 2014-2015. This list is not comprehensive of all achievements from each area within the Dean of Students Office. Each Dean of Students Office area’s accomplishments may be found in their individual area annual reports in the pages following.

1. Administrative Support for the Central Office assisted a total of 8,899 customers throughout the year and provided 115 students with notary services.

2. Administrative Support for the Central Office scheduled and coordinated 109 staff members for Sexual Harassment Training and 77 staff members for EEO Training. The Office coordinated notification for the 24 Texas State students that passed away this academic year.

3. Alcohol and Drug Compliance Services provided 615 individuals opportunities for 7,269.50 community service verificable hours, which amounted to the “in-kind” equivalent of $52,703.88 in minimum wage labor. The number of students who reported community service hours increased 40% from last year, which also resulted in an increase of community service hours and equivalent minimum wage labor totals of 42 percent.

4. Alcohol and Drug Compliance Services provided the Marijuana 101 program for 124 students, 18 Alcohol Education Program for Minors classes educating 254 individuals and held individual assessments (typically a series of 4 sessions) with 36 students.

5. Student Government wrote a new Student Government Code to restructure the organization. The Student Government Code includes procedural, daily business guidelines, establishes a Cabinet as the new leadership team, and implementes an earlier transition period with elections held in February.

6. Student Government awarded $30,722.92 in Scholarly Travel Activity and Research (S.T.A.R.) grants in its third year of implementation.


7. Student Government, with the support of the Dean of Students Office, held the annual student body election with a voter participation of 573 and passes 19 pieces of legislation from the Student Senate.

8. Student Government hosted two successful roundtable events for all students to meet university administrators and included the university President.

9. Student Government, with the support of the Dean of Students Office, reviewed 417 Student Government Scholarship applications (an increase of 193% from last year) and awarded a total of $225,000 to 174 applicants. Student Government received 348 Student Government/University Bookstore Scholarship Applications (an increase of 13% from last year) and awarded $5,400 to 18 applicants.

10. Attorney for Students Office spoke to over 1,500 students in US 1100 classes, residence halls, organizations, the 2015 Housing Fair and similar programs.

11. Attorney for Students Office scheduled over 1,300 student visits, which includes 354 notarizations, a savings for students of over $2,000. The majority of students who met with attorneys were seniors, a 3 percent increase from last year. The majority of the cases were criminal matters, 37 percent, unchanged from last year.

12. Greek Affairs launched the Greek Affairs Programming Board of Directors this year with great success focusing on the major areas of leadership development, community service, school spirit, and developing support for fundraising efforts and positive public relations.

13. Greek Affairs Interfraternity Council’s 14 men’s Greek letter organizations extended 395 invitations and adopted the NIC 2.7 GPA standard that will be implemented in the fall 2015. The Multicultural Greek Council implemented an adaptive 365 recruitment approach for recruitment. The Panhellenic Council invited 526 new recruits, giving the council a recruitment retention of 83 percent.

14. Leadership Institute staff successfully completed a StrengthsQuest facilitator training and conducted four trainings with various student organizations.

15. Leadership Institute conducted the fourth Leadership Institute Annual Conference for 354 students (14 more than last year), a Pathfinder: Texas State Emerging Leaders Program for 24 students, and hosted the second campus-based session of LeaderShape®-Texas State with 60 students and 14 Texas State University staff participating.

16. Leadership Institute fundraised approximately $23,000 and completed paperwork to charter the Student Leadership Team for funding and assistance with hosting the Leadership Institute Annual Conference and other leadership initiatives.

17. Student Emergency Services provided Absence Notifications to 2,297 faculty members (177 more notifications than last year) for 599 students (69 more than last year) and distributed $17,516 through funding including the Student Affairs Emergency Grants and Crawford Loans to 35 students who experienced emergencies.

18. Student Emergency Services reached out to offer assistance to approximately 399 students who were identified in a variety of ways as having experienced a crisis, such as the students who were impacted by the weather emergencies, and scheduled 106 meetings with those needing resources for emergency related problems.

19. Student Emergency Services coordinated the Behavior Assessment Team to consult with two faculty members and assess 16 reported incidents of concerning student behavior.

20. Student Emergency Services responded to 1,395 emails received in the Dean of Students Office email account, sent one letter to students who had received noise citations in San Marcos, processed 259 reports of students who were reported to have violated the Tobacco Policy,


emailed 213 students who were reported to have violated the Tobacco Policy only once, and met with 19 students who were reported to have violated the Tobacco Policy twice.

21. Student Foundation, with support of the Dean of Students Office, coordinated two large annual events to have 450 people attend the Veterans Day Ceremony and 250 people attended the Bobcat Pause Memorial Service. In fall 2015, Student Foundation initiated 20 new members in the fall and awarded 10 faculty and staff the Foundations of Excellence event. In the spring 2016, about 15 members were selected as small group facilitators for the Leadership Institute Annual Conference.

22. Student Justice investigated and adjudicated cases involving a total of 652 students, an increase of over 12% from the previous year. During this evaluation period, 15 students were suspended and 9 students were expelled, of which five were for drug violations.

23. Per the Title IX Coordinator, from September through April, Student Justice completed 21 Sexual Misconduct (SMP) Investigations – 13 by the Assistant Dean of Students for Student Justice and 8 by the Conduct Officer.

24. Student Justice transitioned to an all faculty/staff Student Justice hearing panel for Sexual Misconduct Policy violation due process hearings. This change is now reflected in the Code of Student Conduct along with other changes that brought the university in better alignment with Title IX requirements and best practices when addressing SMP violations involving students.

25. In collaboration with the Office of Equity & Access and the Title IX Coordinator, all faculty and staff members of the Student Justice Hearing Board who sit on Sexual Misconduct Policy (SMP) violation due process hearings participated in a two-day training by national presenter Scott Lewis. The five Hearing Board Officers and DOS staff members trained are Dr. Ashely Spicer-Runnels, Dr. Vincent Morton, Mr. Bob Dudolski, Ms. Laramie McWilliams, and Ms. Stacy Stokes-Batts.

26. Ombuds Services completed 44 cases for students, an increase of over 32% from the previous year. The semester with the largest amount of cases was fall (18 cases), followed by 16 cases in the spring. The major issue were grades (16 cases), followed by faculty in the Math department (4 cases) and in the Biology department (3 cases).

27. Ombuds Services continues to work on improving survey response rates. The 7 students who completed student satisfaction survey is reflecting a 16% response rate. There is a need to hire a student worker/GA to assist in increasing survey response rates in order to assess the effectiveness of the Ombuds Service office and find areas for improvement.

Progress on 2012-2017 Administrative Support Plan / Strategic Plan 2014-2015

Below is this year’s progress to the department strategic plan. The progress of each Dean of Students Office area may be found in that respective area’s annual report in the following pages.

Department Goal 1 (2012-2017): Support student success by enhancing services to assist student emergencies and university related concerns.

Department Objective 1.1 (2012-2017): Create a comprehensive review and response process for addressing reported student emergencies and university related concerns.Student Affairs Goal: I. Facilitate the retention, graduation and career development of a


high quality, diverse student population.

Department Strategy 1.1.1 (2012-2017): Develop comprehensive written processes for responding to student emergencies brought to the attention of the Dean of Students Office

Beg FY: FY14 End FY: FY15 Status: The strategy is complete. Materials have been created for standardized training procedures and online forms have been launched on the website encouraging students to ask for absence notifications using a standard method. The success of implementation waits to be seen but the materials and processes are in place.

Department Strategy 1.1.2 (2012-2017): Hire a full-time staff person to coordinate emergency services for common/routine emergencies often experienced by students.Beg FY: FY14 End FY: FY15Status: This strategy is currently on-going. This year a request was submitted for Student Services Fee funding for this position. President Trauth approved the Student Service Fee Committee recommendation to permanently fund a part-time Coordinator for Student Emergency Services. The selection process for this position will begin in summer 2014 for hire in fall 2014.

Department Objective: Objective 1.2 (2012-2017): Develop an academic achievement and support program reflective of university and national social Greek letter organizations academic standards and requirements.

Assessment Target: Increase the All-Greek Average GPA and reach overall 2.85 GPA by Fall 2017.Student Affairs Goal: Create and deliver co-curricular programs and services through partnerships with faculty, staff, and external constituents to ensure the success of students.University Planning Category: Provide a premier student-centered, educational experience that fosters retention and success.

Department Strategy 1.2.1 (2012-2017): Create a Scholarship Programming Resource for Fraternity/Sorority Chapters. A program resource manual was created and disseminated to each of the fraternities and sororities across all four of the Greek Governing Councils. The program resource manual was also provided to each of the Greek Governing Council Scholarship Officers for use during their roundtable meetings with the fraternity and sorority chapter representatives as well as the manual was added to the Dean of Students – Greek Affairs website as a resource.

Department Strategy 1.2.2 (2012-2017): Collaborate with the Student Success & PACE Center areas on the development of a comprehensive Greek Academic Support Program. A meeting was held with a representative from the Library’s Student Learning Assistance Center who created an opportunity for each of the Greek Governing Council Scholarship Officers to develop a relationship with the services in this area and set up times for each of the individual fraternity and sorority


chapters to go to the SLAC for assistance with their chapter scholarship programs as well as set up appointments for individual members in need of academic assistance.

Department Strategy 1.2.3 (2012-2017): Increase award and recognition opportunities for positive academic achievement. During the spring 2015 semester we awarded recognition for fraternity and sorority chapters who provided outstanding work in five different areas of achievement as well as overall performance. One of the five individual areas was academic excellence. No chapter achieved the top recognition in this area, but three fraternities were awards a “most improved” performance recognition for increased academic performance of their chapter membership over the course of the 2014 spring and fall semesters.

Department Goal 2 (2012-2017): Integrate technology into all Dean of Students Office services to improve achievement of department core functions.

Department Objective: Objective 2.1: Utilize information technology to improve achievement of department core functions.Student Affairs Goal: VI. Develop and manage financial, physical and technological resources effectively and efficiently.

Department Strategy: Strategy 2.1.1:Incorporate Adirondack System department wide. Beg FY: FY13 End FY: FY14Status: Revised - Ongoing. Unfortunately due to significant security breaches, which compromised attorney-client privilege, we were unable to continue with Adirondack. After a great deal of research and consultation with the Counseling Center, we made the decision in the November of 2014 to move over to a software program called Titanium. Titanium was under review by the University’s IT services since December, 2014 and they delivered this software which integrates with Banner in May of 2015. The office is beginning trial runs and training.

Department Goal 3 (2012-2017): Facilitate student success through leadership development opportunities which focus on needs of a diverse student population.

Department Objective 3.1 (2012-2017): Increase the collaboration with faculty, staff and students throughout the university in order to provide leadership opportunities that will integrate ethics/integrity, excellence, social responsibility, inclusivity, civic engagement and empowerment.

Student Affairs Goal: II. Create and deliver co-curricular programs and services through partnerships with faculty, staff, and external constituents to ensure the success of students.

Department Strategy 3.1.5 (2012-2017):


Connect the Dean of Students Office chartered student organizations (Associated Student Government and Student Foundation) to the Texas State Leadership Institute.Beg FY: FY12 End FY: FY17Status: This strategy continued to be achieved this year in the same manner as the years before. This year ASG representatives served as small group facilitators and others attended the Leadership Institute Annual Conference. The Leadership Institute also helped to fund the Student Body President and Vice President travel to the national LeaderShape conference.

Department Goal 4 (2012-2017): Promote awareness of legal issues affecting students through direct educational programs, collaborative efforts with academic and other departments as well as professional training opportunities for students.

Department Objective 4.1 (2012-2017): Increase staff to manage growing programs and services while maintaining personal safety and a high level of customer service.

Student Affairs Goal: V. Recruit, develop, support and retain high quality, diverse staff.

Department Strategy 4.1.1 (2012-2017): Research and implement addition of full-time receptionist.Beg FY: FY13 End FY: FY15Status: Incomplete. As has been the case since 2012, there remains significant challenges in utilizing student workers to staff our reception area due to several factors: the limited hours the two student workers can work (averaging the most 30 hours total per week, but absent completely during breaks and only 15-20 hours a week in summer) the complexity and serious nature of the calls taken by this office, it continues to be our objective to ultimately obtain a full-time administrative assistant to help answer calls, schedule clients in the office and perform notary services. The office continues to have clients with critical issues who have come to the office and were uncomfortable with a fellow student taking notes (for the attorneys) on a sexual assault or crime – or they hand no one to answer immediate needs because perhaps a quarter of the year there are no student workers and only one person to answer phones. While this office takes great care to train its student workers to do the best job possible, with sporadic hours and significant gaps in coverage (due to spring/Christmas/summer breaks, etc.) it is difficult for the sole Admin II to handle all calls and appointments along with her other duties. The Administrative Assistant II supervises all the student workers; handles purchasing and maintenance issues for all office equipment and supplies; reviewed, categorized, summarized and compiles all statistical data necessary for the annual report; performs bookkeeping for the office (resolve conflicts with SAP);


coordinates travel; performs notarizations; and takes appointments and assists all attorneys (legal research, document production, client contacts, etc.). When a second part-time attorney was added, the work load for this administrative assistant position increased significantly, and she has devoted a substantial portion of her day to receptionist duties making her position all the more challenging and the office does not serve students as well as they could with sufficient staff.



Department Objective 3.1 (2012-2017): Increase the collaboration with faculty, staff and student throughout the university in order to provide leadership opportunities that will integrate ethics/integrity, excellence, social responsibility, inclusivity, civic engagement and empowerment.Student Affairs Goal: II. Create and deliver co-curricular programs and services

through partnerships with faculty, staff, and external constituents to ensure the success of students.

Department Strategy 3.1.1 (2012-2017): Develop and implement a comprehensive set of activities for a multi-tiered Texas State Leadership Institute.Beg FY: FY12 End FY: FY17Status: During the spring 2014 semester, the Leadership Institute began the Pathfinder: Texas State Emerging Leaders Program and reintroduced the Student Leadership Team as the Student Leadership Board. The implementation of Pathfinder provided additional programming to the existing emerging leader tier. The new Student Leadership Board structure contributed to all three leadership development tiers because the organization provided multiple opportunities for student involvement and learning. Planning and the implementation of the Institute’s first campus-based session for LeaderShape®-Texas State in 2013 also contributed to the multi-tiered leadership development programming for the Institute and has been continued due to its success. The second LeaderShape®-Texas State session was hosted in May 2014.

Department Strategy 3.1.2 (2012-2017): Create the Texas State Leadership Institute Advisory Board. Beg FY: FY12 End FY: FY14Status: Due to the importance of increasing programmatic offerings by the Leadership Institute and priorities to sustain the quality associated with the Leadership Institute Annual Conference, a decision was made to postpone the formal creation of this body. Significant progress was made in building partnerships with units within the Division of Student Affairs along with other university


departments including the Alumni Association, University College, Honors College, College of Fine Arts and Communications, College of Education and the College of Science and Engineering.

Department Strategy 3.1.3 (2012-2017): Implement a senior capstone program at Texas State. Beg FY: FY12 End FY: FY14Status: The Leadership Institute implemented the Texas State Leadership Capstone Program: Step Forward, Give Back in 2012. The Capstone program has been offered each long semester since fall 2012. The Capstone sessions have included speakers ranging from academic deans to legislators and, to date, a total of 83 students have successfully completed the capstone program. This program will continue to be offered each long semester.

Department Strategy 3.1.4 (2012-2017): Create Leadership Institute Endowment. Beg FY: FY12 End FY: FY14Status: The Leadership Institute has continued to raise funds toward the bulk of the amount needed to host the Leadership Institute Annual Conference in addition to contributing to the Leadership Institute endowment fund. Efforts will continue during the next fiscal year to grow this endowment before any funds will be used. The Leadership Institute began developing the Bobcat Leader Legacy Fund to explore fundraising among student organizations and added an Endowment Coordinator position to the Student Leadership Board to assist with raising funds. Other opportunities for increased fundraising efforts include seeking corporate sponsors for LeaderShape®-Texas State.

Department Strategy 3.1.5 (2012-2017): Connect the Dean of Students Office chartered student organizations (Student Government and Student Foundation) to the Texas State Leadership Institute. Beg FY: FY12 End FY: FY17Status: Staff from the Leadership Institute conducted presentations at a general meeting of Student Foundation to outline our strategic plan and seek their involvement with programming. Student Foundation members were also selected to serve as small group facilitators for the Leadership Institute Annual Conference. Select SF leaders were also speakers at workshops and conference breakout sessions offered during the year. Student Foundation members are also encouraged to attend and complete the Leadership Institute Capstone program, as well as to participate in any of the programs offered.

Department Strategy 3.1.6 (2012-2017): Create a website portal that provides a clearinghouse of all campus leadership programs and activities.Beg FY: FY12 End FY: FY17


Status: The Leadership Institute website was redesigned to attract more viewers and to more effectively communicate opportunities. The redesign of the website allows for information to be more accessible to students through the use of an events calendar which includes deadlines for opportunities as well as a Twitter feed that is real-time. The creation of relationships with other departments and student organizations have contributed to the opportunities offered and displayed on the website. The content for the clearinghouse portion of the website still needs further development.

Department Strategy 3.1.7 (2012-2017): Hire a full-time support staff person. Beg FY: FY13 End FY: FY15 Status: While this strategy remains a priority for the Leadership Institute, we have been unable to hire a full-time support staff person. Other areas within the Dean of Students Office have had greater staffing needs. However, the Leadership Institute received continued Student Service Fee funding to maintain two Graduate Research Assistant for 2014-2015.


Department Objective 4.1 (2012-2017): Increase staff to manage growing programs and services while maintaining personal safety and a high level of customer service.Student Affairs Goal: V. Recruit, develop, support and retain high quality, diverse

staff.

Department Strategy 4.1.1 (2012-2017): Research and implement addition of full-time receptionist.Beg FY: FY13 End FY: FY15

Status: Incomplete. As has been the case since 2012, there remains a high turnover in student workers and due to the complexity and serious nature of the calls taken by this office, it continues to be our objective to ultimately obtain a full-time administrative assistant to help answer calls, schedule clients in the office and perform notary services. We continue to have clients with critical issues who have called the office and encountered student workers who were uncomfortable handling such matters – or no one to answer immediate needs because perhaps a quarter of the year we have no student workers and only one person to answer phones. While this office takes great care to train its student workers to do the best job possible, with sporadic hours and significant gaps in coverage (due to spring/Christmas/summer breaks, etc.) it is difficult for the sole Admin II to handle all calls and appointments along with her other duties. Our Administrative Assistant II supervises all the student workers, handles purchasing and other bookkeeping for


the office (resolve conflicts with SAP), coordinates travel, performs notarizations, takes appointments and assists all attorneys (legal research, document production, client contacts, etc.). When we added a second part-time attorney, the work load for this position increased and devoting a significant portion of her day to receptionist duties makes her position all the more challenging and the office is not as efficient or responsive as it could be.

Department Goal 5 (2012-2017): Increase student sustainability and success both academically and personally, by providing satisfactory and appropriate programming that encourages healthy decision making relating to alcohol and drugs as well as personal responsibility.

Department Objective 5.1 (2012-2017): Identify the Alcohol and Drug Compliance Services as a valuable resource for the university community by providing needed alcohol and drug related services in an established, efficient and confidential setting.Student Affairs Goal: II. Create and deliver co-curricular programs and services through partnerships with faculty, staff, and external constituents to ensure the success of students.

Department Strategy 5.1.2 (2012-2017): Create a brochure for the university community about the Alcohol and Drug Compliance Services.Beg FY: FY12 End FY: FY14 Status: It was expected to be complete prior to its end date of FY13, however modifications and refinement, as well as Marketing requirements, have extended the end date to FY 14.

Department Strategy 5.1.3 (2012-2017):Create a website about the Alcohol and Drug Compliance Services.Beg FY: FY13 End FY: FY14 Status: Modifications and refinement were completed in advance of end date FY14, and information/content will be updated on an as needed basis.

Department Goal 5.2 (2012-2017): Integrate technology into all Dean of Students Office services to improve achievement of department core functions.

Department Objective 5.2 (2012-2017): Increase staff to manage growing programs and services while maintaining personal safety and a high level of customer service.Student Affairs Goal: V. Recruit, develop, support and retain high quality, diverse staff.

Department Strategy 5.2.1 (2012-2017): Hire a half-time support staff person.


Beg FY: FY13 End FY: FY15 Status: Funding had not yet been identified. With current growth of

the office, student enrollment and expansion of services in the Dean of Students Office, this position becomes more necessary. However, there is also a lack of work space allocated to the Dean of Students office to accommodate this new position. Due to limited resources (funding and workspace), priority has been placed on strategy 5.2.2 under this objective – hiring a conduct officer – and this strategy remains in place for future completion.

Department Strategy 5.2.2 (2012-2017): Hire a full-time Conduct Officer.Beg FY: FY13 End FY: FY17 Status: A request was made for this position and final approval is

pending. Once/if approved, the Dean of Students Office will work to accommodate this position within the limited workspace allocated to DOS.

Assessments of 2013-2014

The Dean of Students Office conducted 24 assessments this year. All areas of the Dean of Students Office except the Administrative Support for the Central Office area conducted satisfaction surveys of customers served. Satisfaction surveys indicated that on average students were highly satisfied with services and events provided by the Dean of Students Office. Tracking and demographic analyses were conducted by the Administrative Support for the Central Office, Attorney for Students Office, Student Emergency Services as well as each program evaluation in the Leadership Institute. Outcomes assessments were completed for the Alcohol and Drug Compliance Services area with a pre-test/post-test of the Alcohol Education Program for Minors course and Student Leadership Skills Proficiency Observations for the Associated Student Government and Student Foundation. The details of each assessment may be found in each Dean of Students Office area annual reports in the following pages.

Presentations by Department Staff in 2013-2014

The Dean of Students Office staff presented approximately 85 topics that at times were given multiple times. Presentation audiences included high school students, Texas State and other universities undergraduate and graduate students, as well as Texas State faculty and staff to educate people in this region of Texas. Four more topics were presented this year than last year. Each Dean of Students Office area presentation list is in their individual area annual report in the following pages.

Special Recognitions for Department Staff in 2013-2014


This year Dean of Students staff members were recognized for numerous accomplishments. Some highlights were the successful dissertation defense of Vincent Morton, the Mariel M Muir Excellence in Mentoring Award received by Iliana Melendez, and the honor of being named a PAWS Preview Namesake by Kathryn Weiser. Additional information concerning awards and recognitions can be found in each area’s annual reports in the following pages.

Progress on Objectives for 2013-2014

All areas of the Dean of Students Office worked to achieve a combined total of 34 objectives during this year. Of the 34 objectives, 65% were achieved while 15% are in progress to achieve, 9% had to be postponed, another 9% were challenges to achieve requiring a reassessment of continued work on the objective and 2% were eliminated as an objective. The progress on the objectives is detailed in each area’s annual reports in the following pages.

Objectives for 2014-2015

All of the Dean of Students Office areas have established the following 47 objectives to complete during the 2013-2014 academic year.

1. Implement a training program checklist through the TRACS System to train student workers2. Update student worker handbook3. Review the current tracking system by benchmarking what other universities and/or offices

within our campus track contacts.4. Continue to implement a transition program for Associated Student Government President,

Vice-President and others.5. Develop a process for addressing Greek Affairs organizations on academic probation.6. Update Student Affairs Policies and Procedures Statements which affect the Greek community.7. Create a source book including national organizations missions, goals, values and scholarship

programs for Greek Affairs.8. Move Panhellenic Recruitment to the Embassy Suites.9. Assess new member recruitment process for Multicultural Greek Council, National Pan

Hellenic Council and Interfraternity Council.10. Implement a Greek Summit for FY13.11. Implement a Leadership Development component for Chapter and/or Council Leaders in Greek

Affairs.12. Finalize technology process for Greek Affairs grade report data base.13. Maintain the intensive presentation pace with the freshman class and other groups by the

Attorney for Students Office. 14. Maintain a satisfaction rate of at least 90% highly or exceptionally satisfied Attorney for

Students Office clients. 15. Increase social media presence (ex: increase Facebook “likes” by 30%, aggressively vet new

technologies to communicate with students as they arise) by the Attorney for Students Office16. Assist Achieving Communities Together (ACT) with a successful implementation of the “10

minute” presentation.17. Create two to three focus groups to improve marketing for the Attorney for Students Office.


18. Reach goal of an endowment for the Leadership Institute and continue growing the endowment to support major Institute programs, including the Leadership Institute Annual Conference.

19. Create Leadership Institute Advisory Board consisting of students, faculty, staff and alumni representatives.

20. Continue development of the Student Leadership Team to assist full-time staff in the development and implementation of Institute programs.

21. Continue to develop and implement programming for a multi-tiered leadership development program.

22. Continue planning and implementation of the Leadership Institute Annual Conference and convene regular meetings of the Conference Planning Committee.

23. Continue implementation of the Texas State Leadership Capstone Program: Step Forward, Give Back and conduct greater recruitment efforts.

24. Create the Pathfinder: Texas State Emerging Leaders Cohort Program to be implemented in the spring 2014 semester.

25. Continue implementation of the LeaderShape®-Texas State campus-based program and increase outreach for sponsorships.

26. Develop marketing plan to promote the Leadership Institute incorporating the Institute website, technology, and print and social media.

27. Continue to be intentional and inclusive of the Leadership Institute core values through programming and educational efforts.

28. Create an on-line student satisfaction survey for Student Emergency Services to allow submission to be anonymous in an effort to increase response rate and feedback.

29. Review the Student Emergency Services pilot faculty survey results to determine future action with this assessment, faculty and student education efforts.

30. Revise the Student Emergency Services website to be more user friendly and comprehensive.31. Create formalized, written information to provide to students who seek assistance from Student

Emergency Services.32. Develop and implement leadership development opportunities for Student Foundation

members, especially through involvement in internal committees. 33. Increase Student Foundation involvement with the Leadership Institute, including the

Leadership Institute Annual Conference. 34. Increase leadership opportunities for students in Student Foundation through new director

positions and discuss recreating Associate Directors to help provide balance in committee workloads.

35. Develop and implement organizational leadership by facilitating a late summer retreat for officers and committee directors in Student Foundation.

36. Develop and implement targeted fundraising strategies for alumni and other donors wishing to support the Student Foundation organization programs and endowed scholarships.

37. Complete development of training program for Student Judicial Hearing Board and establish dates and times for hearings in conjunction with board training.

38. Modify the current Student Justice assessment tool or create a new one that better assesses student learning and areas for improvement.

39. Create and implement a survey to determine if Alcohol and Drug Compliance Services should consider alternate forms of payment to cash and money orders.

40. Obtain full-time status for an Administrative Position for the Alcohol and Drug Compliance Services office and fill the position.


41. Acquire a new, larger, projector for the Alcohol Education Program for Minors (AEPM/MIP) course as well as an additional laptop for backup.

42. Acquire a digital camera for the Alcohol and Drug Compliance Services office to document events provided by the office and to share for all Dean of Students Office publications.

43. Create (Summer 2013) and implement (Fall 2013) a pre-test/post-test component of the Assessment process for the Alcohol and Drug Compliance Services office to measure knowledge increase, possible behavior and thinking changes, as well as positive and/or negative outcomes of the four (4) session Assessment process.

44. Create and implement a survey to determine customer satisfaction for Alcohol and Drug Compliance Services area and what services, if any, students would find useful that would be appropriate for Alcohol and Drug Compliance Services to provide.

45. Create and implement a community service satisfaction survey for Alcohol and Drug Compliance Services.

46. Continue working on a process to improve response rate for the Student Ombudsman Services satisfaction survey.

47. Explore ways to help students and faculty prevent or resolve grade disputes before the need to create an Ombudsman case.

Trends/Challenges for 2014-2015

Like last year, this year’s accomplishment of implementing new programs to enhance students’ development while providing an increased amount of service is also the challenge faced by all areas within the Dean of Students Office. Below are two items that provide an overall summary of these trends and challenges.

1. The continued increase in the student population as well as awareness of Dean of Students Office services initiates a rising demand for services that creates the need for more resources, such as funding, physical space and staff, in order to maintain quality services for more customers.

2. As the demands for services continues to increase while funding remains the same or in some cases decreases, the challenge becomes to educate the university community about the Dean of Students Office services that will result in appropriate use of services and efficient use of all available resources.

The specific trends and challenges of each Dean of Students Office area may be found in that respective area’s annual report in the following pages.



ADMINISTRATIVE SUPPORT FOR THE CENTRAL OFFICE


2013-2014

Accomplishments/Retention Initiatives 2013-2014

1. Assisted a total of 9,518 customers throughout the year. 2. Provided 102 students with notary services.3. Scheduled and coordinated 97 staff members for Sexual Harassment Training and 103 staff

members for EEO Training. 4. Coordinated notification for the 17 Texas State students that passed away this academic year.

a. Emailed deceased students’ current facultyb. Emailed university departments to initiate refund processc. Followed-up on refunds due to the familyd. Prepared and sent sympathy letters to the family

5. The student worker handbook was revamped to insure all information is accurate and meets the criteria established by Texas State University.


n/a

Assessments for 2013-2014

Customer tracking was conducted during 2013-2014 for both in person and over the phone assistance the Dean of Students Office reception area staff provided. A total of 9,518 contacts were made for the year. The graphs below represent the breakdown of contacts made during the 2013 summer/fall and 2014 spring semesters.



Table 1 reflects the total number of contacts initiated in the Dean of Students Office May 13, 2013 through May 9, 2014. Contact includes phone calls, walk-ins, and general information obtained by others using our office as a resource. The busiest months for this office include October (1578), August (951), and April (951) while the slowest include February (642), March (614) and December (337). The reasoning for the drop in contact between these months is assumed to have been caused by the lack of activity on campus due to extended student breaks that are given within these time frames.

Table 2 distributes the breakdown of activity in the Dean of Students Office for Summer/Fall 2013. May includes dates ranging from the 13th – 31st while December includes dates ranging from the 2nd thru the 18th. An explanation for the positive increase in activity in our office for the month of October is largly represented by the increase of Background and Study Abroad checks along with an increase in Student Justice cases mid-semester. Almost all activity increased within the month of October and declined soon after as we made our way towards the end of the semeter except for Background and Study Abroad sheets, which increased slightly for the month of November.

Table 4 represents the breakdown of activity for Spring 2014. The month of January includes dates ranging 13th-31st marking the start of Spring ’14 while the month of May only includes dates ranging from 1st through the 9th marking the end of Spring ’14. Overall, the graph below includes data collected from January 13th- May 9th. April saw the highest activity in this office. As you can see, activity increases in February, declines in March, and rises drastically in April and inevitably falls as we reach the end of the academic semester. The decline of activity in March may have been caused by Spring Break and mid-terms, which take place within the middle of this month. Although there is adequate activity in Spring 2014, we do not see as much activity in comparrison to Summer/Fall 2013.


Table 3 represents a breakdown of combined totals of each secotor for Summer/Fall 2013. The areas with the highest activity include General (1503), Student Justice (990) and Background/Study Abroad(987). The lowest activity within this office include sectors related to Leadership Institute (30), Student Foundation(32), and Ombuds(49), as well as wrong numbers(47).

Table 6 represents the total number of contacts received in our office ranging from May 13th-December 18th combined with activity measured from January 13th -May 9th. In conclusion, the data is arranged from highest activity which includes General (2449) to the lowest which includes Student Foundation (53).

Presentations presented by Area Staff n/a Special Recognitions for Area Staff


Table 5 represents the total amount of activity taking place during Spring 2014 at an indvidual sector. The highest activity was seen at the General standpoint (946) along with Student Justice (439). The lowest activity was seen in Student Foundation (21) and Wrong Number affiliations (27).

Objectives for 2013-2014 Objective 1

Implement a training program checklist through the TRACS System to train student workers

Objective 1 StatusAfter researching, this option was proven to not be an effective method of training for the

students.

Objective 2Update student worker handbook

Objective 2 StatusThis objective was achieved by administrative assistants Kathy Myres and Alma Machado.

The handbook was updated with the most current Dean of Students Office information as well as updated policies and procedures for student workers.

Objective 3Review the current tracking system by benchmarking what other universities and/or offices

within our campus track contacts.

Objective 3 StatusThis objective was not completed, but continues to be researched on ways to implement.

Objectives for 2014-20151. Research within the Student Affairs Division to find the most effective method of training for

student workers2. Improve communication between the support staff of the office3. Coordinate and execute Thanksgiving Potluck and Student Appreciation Potluck for the Dean

of Students Office and students at Texas State4. Improve staff leave notification process among support staff


The trends/obstacles for 2013-2014 will continue to be maintaining coverage of the reception area when student workers call in. Although this data above paints a general perpective of activty

observed in our office, we cannot state the information above reflects the exact amount of activity flown in our office. The factors that could contrbute to the lack of adequate information include:

multpile marks per student, inability to keep up with traffic flow, employee absenteeism, and forgetfulness of proper marking. With the data above we are still able to track on which sectors

have the greatest amount of flow along with those who do not. It is important to remind employees to keep track of flow in order to grasp a more accurate sense of activity in the Dean of Students

Office. This can reflect which areas are deemed priority in our office with the hopes of administering resources to these particular departments. Adjustments for better tracking should be


discussed along with perception and input from employees keeping track of this flow in order to help aquire an accurate sense of activity



ALCOHOL AND DRUG COMPLIANCE SERVICES


2014-2015

Executive Summary

The Alcohol and Drug Compliance Services office continues to improve and grow the diversity of services and resources provided to Texas State University students who are found responsible for alcohol- and drug-related violations of the Code of Student Conduct and violations of the law, referred by area courts. By improving access to community service opportunities in Hays County, ADCS increased the number of students who performed community service from last year by 40 percent. These students completed a total of over seven-thousand hours, a 42 percent increase from the previous year. The Community Service Newsletter is one of the ways ADCS has been able to successfully communicate the community service opportunities to students. One opportunity for improvement is in increasing the number of Alcohol Education Program for Minors classes. There was a decrease in number of classes offered this past year, mainly due to limited room availability at the LBJ Student Center and increase in availability of other similar classes offered outside the university. However, over 98 percent of participants finished the course and students student knowledge improved by over 60 percent, based on pre- and post-class assessments. According to the state mandated Course Evaluation tool, provided by the Alcohol Education Program for Minors (AEPM) curriculum, students found both the course and the instructor to be satisfactory or excellent. Even though class availability has diminished, alcohol education continues to show successful outcomes among students. Additionally, 124 student participants completed the Marijuana 101 program. ADCS continued to provide bi-weekly Alcoholics Anonymous meetings and student-centered individual assessments (about 4 sessions) to 36 students, who may have a history of alcohol or drug use/abuse/possession. Due to the excellent service and outreach of the ADCS staff, Cheryl Harper, Alvarez, and Stacy Batts received recognitions and were recommended for positions on various campus-wide committees. In the next year and beyond, ADCS will continue to improve upon assessment of services and resources, specifically looking at ADCS office knowledge increase, customer satisfaction of ADCS services, and ADCS community service satisfaction survey. These assessment will be used to make recommendations for continued improvement of ADCS services and resources for the growing and diverse student body.

Accomplishments/Retention Initiatives from 2014-2015

1. ADCS provided various community service opportunities which allowed 615 individuals to complete their community service requirements during the 2014-2015 reporting period, a 40% increase from 440 individuals in 2013-2014.

a. These individuals completed a total of 7,269.50 verifiable hours that amounted to the “in-kind” equivalent of $52,703.88 in minimum wage labor.


b. The hours completed this year exhibits a 42% increase from the 5,125 hours completed from 2013-2014, as well as a 42% increase in the “in-kind” value of $37, 156.25 from 2013-2014.

2. Continuing an initiative from the fall of 2012, the ADCS office sends reminder emails to all students who are scheduled to participate in community service for major and/or special events.

a. This process continues to help reduce the number of “no-shows” to community service events, and continues to be appreciated by the students as exhibited by their email responses to the reminders.

3. ADCS community service opportunities continue to increase and diversify, both on the university campus, as well as, in the surrounding local communities. These efforts include collaborating with university departments to assist with daily functions and special events. New departments and community organizations continue to become partners with ADCS, and that will continue to help fill in opportunities to the growing student body that will need to complete community service in the future.

a. The departments and organizations that students helped through their community service hours included the Dean of Students (Leadership Conference), Office of Student Diversity and Inclusion (Equality University Conference, Martin Luther King Celebration), Career Services, Office of Community Relations (Pack it Up/Pass it On, Elementary/Middle/High School Tours), University Police Department, Student Involvement (formerly Campus Activities & Student Organizations), Community Staff Development Team, Student Health Center, LBJ Student Center, Meadows Center, The Permit Center, School of Art and Design, Campus Recreation, The Corridor (Executive Committee Meeting), and the Agriculture Department.

b. Some of the surrounding local community events that partnered with ADCS include Travis Elementary, Sights & Sounds of Christmas, Lehman High School, Downtown San Marcos Beautification Project, Meals on Wheels, Farmer Fred’s Garden Spring Carnival, Science Fairs, Discover Texas State Summer Camp, and the Spring Jamboree.

4. As a result of the growth and diversification of community service opportunities and resources the Community Service Newsletter, created and implemented in Fall 2013, continues to be helpful as it serves as a living document listing all of the currently available community service opportunities. This Community Service Newsletter is sent to students via email when they register for hours with the ADCS office in order to schedule optimum hours with more flexibility based on their schedule.

5. In 2014-2015, ADCS coordinated 18 classes in Alcohol Education Program for Minors (AEPM, aka MIP classes) and 254 participants completed the course. The student participants exhibited an overall “Knowledge Increase” of 64% (pre-test and post-test scores).


a. In 2013-2014, there were 22 classes with 365 participants completing the course that exhibited an overall “Knowledge Increase” of 64%.

b. The decrease in classes offered is primarily related to availability of space in the LBJ Student Center during the past year.

c. The decrease in the number of students completing the class is attributed to fewer referrals from regular sources, as well as the legislation passed effective 9-1-13 that allows Texas courts and judges to decide if they will accept the Drug and Alcohol Driving Awareness Program (DADAP). The DADAP is an on-line, 6-hour, timed course approved by the Texas Education Agency that is advertised as being structured similarly to the Texas Department of State Health Services (DSHS) AEPM course. Local area courts and judges accept the DADAP course, although they continue to offer ADCS as a referral source.

d. Texas State University referral sources (Dean of Students, Student Justice and Department of Housing and Residential Life) have chosen not to accept the on-line DADAP course certificate, and only accept the ADCS course for Texas State students.

6. In 2014-2015, 124 student participants completed the Marijuana 101 program as a result of marijuana-related violations (82 POM and 42 PODP). The ADCS Coordinator met with these participants individually prior to and after their completion of the online portion of the program.

7. The ADCS Coordinator provided individual assessments (typically a series of 4 sessions) to 36 students. This one-on-one service is typically assigned to students who may have a history of alcohol or drug use/abuse/possession, used/possessed more than one drug, or used a drug other than marijuana.

8. The ADCS Coordinator, Stacy Batts, provides supervisory duties for the ADCS staff (Community Service Coordinator and Administrative Assistant II), serves as Co-Advisor for Student Foundation (supervising the SF Executive Board and the SF Directors), serves on the Alcohol and Drug Advisory Committee, the Judicial Hearing Board, the Foster-Care Alumni Committee, Probation Advisory Committee, Allies Training Instructor pool, and serves on the Board of Regents Meeting Planning Committee. Stacy also taught the US 1100 course in the fall 2014 semester, taught the AEPM course ten (10) times in 2014-2015, and is the Advisor for The Echoes A Cappella Chorus student organization.

9. The ADCS Community Service Coordinator, Cheryl Harper, served as Chairman of the Sallie Beretta Outstanding Senior Woman Award Committee (38 faculty and staff nominations, 21 students applied), Executive Board and Treasurer - Coalition of Black Faculty and Staff, Co-Team Leader for Academic Appreciation Ceremony, the LBJ Student Center Tenants Team, Equality University Conference – Conference Leadership Committee member and Co-Chair for Food and Hospitality Sub-Committee, as well as, taught eight (8) AEPM courses and supervised five (5) student workers. Cheryl served as Chair for the Search Committee for Student Government’s Administrative Assistant position.


10. ADCS continues to strive to provide consistent venues and facilitators for Alcoholics Anonymous (AA) meetings on campus. During the 2014-2015 reporting period, facilitators successfully conducted AA meetings twice weekly. These meetings will continue to resume fluidly as long as there is space available in the LBJ Student Center and a meeting facilitator is available.


1. Strategic Plan 2012-2017. Objective 5.1. Strategy 5.1.1 to complete relocation of Alcohol and Drug Compliance Services to a permanent location clearly identified for efficient access of students. This relocation (strategy) is complete as intended in the strategic plan, and in advance of end date FY17. The workspace is far from ideal and has operational challenges that will be monitored, as will opportunities for a subsequent relocation/modification.

2. Strategic Plan 2012-2017. Objective 5.1. Strategy 5.1.2 to create a brochure for the university community about the Alcohol and Drug Compliance Services is in progress and on time. It was expected to be complete prior to its end date of FY13, however modifications to the overall Dean of Students office service brochure during the 2014-2015 period, which includes appropriate and sufficient marketing material for the ADCS area, has rendered this strategy complete. No other marketing brochure for ADCS will be created at this time.

3. Strategic Plan 2012-2017. Objective 5.1. Strategy 5.1.3 to create a website about the Alcohol and Drug Compliance Services is in progress in advance of its beginning date of FY13. Modifications and refinement were completed in advance of end date FY14, and information/content will be updated on an as needed basis. Website for ADCS is monitored and updated by the Coordinator and by the Administrative Assistant II, both GATO trained. The ADCS website is also monitored overall by the Marketing Coordinator and Graduate representative from the Dean of Students office.

Assessments Conducted in 2014-2015

1. Alcohol and Drug Compliance Services (ADCS) utilizes the state mandated pre-test/post-test, provided by the Alcohol Education Program for Minors (AEPM) curriculum, as the tool to determine learning outcomes (including knowledge increase) for each AEPM class facilitated. Per state mandate, the pre-test is completed by each student as part of the registration process prior to the beginning of the class. Per state mandate, the post-test is completed by each student at the conclusion of the course. Successful completion of the course is determined by a post-test score of at least 70%.

a. For this assessment period of 2014-2015, 18 AEPM/MIP classes were conducted with 254 participants successfully completing the course with an overall “knowledge increase” of 64%. The overall class “knowledge increase” is still well above the targeted 10%.


b. For this assessment period the Objective 5.1, as identified in the Strategic Plan, was to have “at least an average of 10% increase of knowledge to be demonstrated by program participants”, to which was surpassed as evidenced by the 64% overall “knowledge increase”.

2. Alcohol and Drug Compliance Services (ADCS) utilizes the state mandated Course Evaluation tool, provided by the Alcohol Education Program for Minors (AEPM) curriculum, as a method of identifying student satisfaction with the course, program and instructor strengths as well as areas needing improvement within the realm of flexibility allowed by the Texas Department of State Health Services (DSHS) and course curriculum creators. The Course Evaluation tool utilizes a combination of Likert Scale and qualitative measurements through participant written response as methods of gathering evaluative data. The Course Evaluation is completed, voluntarily, by participants at the conclusion of each course. All evaluations are reviewed and data calculated by AEPM program administrator. For the purpose of this assessment, Course Evaluations will demonstrate that at least 75% of respondents will give an “Overall Rating of Course” and an “Overall Rating of Instructor” measurement a score of 8 or higher on a 1-10 scale, with 10 being the highest.

a. For this assessment period of 2014-2015, 18 AEPM/MIP classes were conducted, 254 students successfully completed the course and 253 students completed the Course Evaluation tool (1 student chose not to complete the evaluation tool). In the category of “Overall Rating of Course” 231 participants (91%) gave a score of 8 or higher (28 gave an “8”, 59 gave a “9” and 144 gave a “10”).

b. In the category of “Overall Rating of Instructor” 250 (99%) gave a score of 8 or higher (1 gave an “8”, 13 gave a “9” and 236 gave a “10”). These results indicate that participants in the AEPM/MIP course, although state mandated to complete the course as a compliance sanction, overall were satisfied with the experience.

Some of the written feedback from participants on the evaluations regarding each category (Course Areas, Instructor, Suggestions) confirmed these results:

“It shined a light on how our age group abuses alcohol.”“A great teacher, it helps when someone is fair with you and makes class more fun.” “Instructor was very knowledgeable in the topic and enjoyable”“Gave me a chance to understand the other side of law enforcement”“Instructor was extremely helpful, made class much more enjoyable. I felt comfortable asking questions and sharing opinions”

Not all of the written feedback was positive or appropriate, and most of the suggestions for the course related to issues structured by the course format and implementation guidelines mandated by DSHS and the course curriculum developers. Issues such as length of class (“mandated two 3 hour sessions on back to back days”) were identified in the evaluation suggestions, with most participants requesting shorter classes or have it all in one day. Other issues updating curriculum information (DSHS provided curriculum and video update in January, 2012 for the first time since 2010) and hours/times the classes are offered (schedule of classes provides flexibility and choice for participants either on weekday


afternoons or weekend hours, scheduling is also determinant on room availability in the LBJ Student Center).

Other examples of these written suggestions are as follows:“Make it free”“More updated information and power point slides” “Update the videos of the teenagers, it was hard to take them seriously” “Provide a bit more hands-type activities” “Move around activities, less sitting down”

Each instructor is encouraged to enhance the learning experience of the classroom, as long as they maintain the fidelity of the original curriculum distributed by DSHS. Each instructor has unique communication skills that connect with the students, and frequently other substances (such as tobacco products and marijuana) will come up in discussion, however, the fidelity of the education is maintained around alcohol and issues relating to individuals under the age of 21.

For this assessment period the Department Goal 5: “Increase student sustainability and success both academically and personally, by providing satisfactory and appropriate programming that encourages healthy decision making relating to alcohol and drugs as well as personal responsibility” in the DOS Strategic Plan is measured by the content and process of the AEPM course. Written feedback on the Course Evaluation provides documentation that the course encourages healthy decision making and personal responsibility regarding decisions about alcohol use/abuse.

Presentations presented by Area Staff in 2014-2015 Complete the table with information requested. (Add more rows by highlighting row, right click, select “insert” and select “insert row below”)

PERSON PRESENTATION TITLE AUDIENCE LOCATION 1. Stacy Batts Alcohol Education Program

for Minors (10 classes – 147 students completed)

AEPM/MIP Students LBJSC

2. Stacy Batts US 1100 course – Instructor (18 students completed)

US 1100 Students Derrick Hall

3. Cheryl Harper ADCS Services, Current Trends and Q&A

Counseling Center Doctoral Interns

LBJSC

4. Cheryl Harper ADCS Services, Current Trends and Q&A

Healthy Cats and Men Against Violence

Student Health Center

5. Cheryl Harper Alcohol Education Program AEPM/MIP Students LBJSC


PERSON PRESENTATION TITLE AUDIENCE LOCATION for Minors (8 classes – 107 students completed)

6. Cheryl Harper Phoenix House Counseling Center LBJSC7. Cheryl Harper Alcohol Use Among College

StudentsPsychology Class LBJSC

8. Cheryl Harper ADCS Services and Alcohol Use Among College Students

Public Relations Research Methods Class

LBJSC

9. Cheryl Harper Community Service Trends Marketing Class LBJSC

Special Recognitions for Area Staff in 2014-2015

Complete the table with professional recognition(s) such as awards, organization positions attained, etc. (Add rows by highlighting row, right click, select “insert” and select “insert row below”)

PERSON RECOGNITION ORGANIZATION RECOGNITION FROM

Mariel Alvarez DOS Staff Member of the Year Student FoundationMariel Alvarez Team Member Bobcat Bond ProgramCheryl Harper Champions of Success AwardCheryl Harper Pack It Up, Pass It On Mayoral

ProclamationCommunity Relations & City Hall

Cheryl Harper Committee Chair Sallie Barretta Award CommitteeCheryl Harper Committee Member LBJ Student Center Tenants Team Cheryl Harper Committee Member OSDI – Equality University

Conference Leadership CommitteeCheryl Harper Committee Co-Chair

Committee Member & Co-Chair

OSDI – Equality University Conference Co-Chair, Food & Hospitality Sub-Committee

Cheryl Harper Committee Chair Selection Committee – Student Government’s Administrative Assistant

Cheryl Harper Executive Board Member - Treasurer

Coalition of Black Faculty and Staff

Cheryl Harper Co-Chair Academic Appreciation CeremonyStacy Batts Co-Advisor Student FoundationStacy Batts Committee Member Alcohol and Drug Advisory

CouncilStacy Batts Committee Member Judicial Hearing BoardStacy Batts Committee Member Foster Care Alumni Advisory

CommitteeStacy Batts Team Member Allies Training FacilitatorStacy Batts Committee Member Probation Advisory CommitteeStacy Batts Committee Member Board of Regents Meeting

Planning Committee



Stacy Batts Committee Member Attorney for Students Search Committee

Progress on Objectives from last year’s Annual Report

1. “Create and implement a survey to determine customer satisfaction for ADCS area and what services, if any, students would find useful that would be appropriate for ADCS to provide.” Customer satisfaction survey development process began, a draft tool was created and was reviewed by a random panel of about 10 students for feedback. This feedback identified the need for a more detailed discussion regarding the needs of the ADCS office from a customer satisfaction survey. During this past year, the ADCS office experienced an increase in service provision (Community Service, POM, PODP and Assessments), Stacy and Cheryl are the only two AEPM instructors for all of the classes which were scheduled during the weeknights and weekends in order to accommodate students schedules as well as the ever fluctuating reservation availability of the LBJSC, therefore the customer service satisfaction survey process that was scheduled to implement during the Fall and Spring semesters, will now be re-visited as a priority project for Summer, 2015. This objective will be identified and completed for implementation Fall, 2015. ADCS is working on a Customer Service survey as well as a new beginning and ending Assessment survey within Stacy’s meeting process in order to measure success of this program.

2. “Create and implement a community service satisfaction survey for ADCS.” For the same reasons identified above, this objective will be identified and renewed for Fall, 2015.

3. “Create (Summer 2015) and implement (Fall 2015) a pre-test/post-test component of the Assessment process for the ADCS office to measure knowledge increase, possible behavior and thinking changes, as well as positive and/or negative outcomes of the four (4) session Assessment process.” Evaluation tools were identified to use, however with additional supervisory responsibilities and training, as well as co-advising a chartered student organization for the ADCS Coordinator, this objective will be completed in the Summer, 2015 for implementation in Fall, 2015.

4. “Continue to create and implement a community service satisfaction survey for ADCS.” The ADCS Community Service Coordinator will have this objective completed in the Summer, 2015 for implementation in Fall, 2015.


1. Acquire a new, larger, projector for the Alcohol Education Program for Minors (AEPM/MIP) course as well as an additional laptop for backup.

2. Create (Summer, 2015) and implement (Fall, 2015) a pre-test/post-test component of the Assessment process for the ADCS office to measure knowledge increase, possible behavior and thinking changes, as well as positive and/or negative outcomes of the four (4) session Assessment process.


3. Continue to create and implement a survey to determine customer satisfaction for ADCS area and what services, if any, students would find useful that would be appropriate for ADCS to provide.

4. Continue to create and implement a community service satisfaction survey for ADCS.


1. Binge and abusive use attitudes and increasing pro “social norming” perceptions of students regarding marijuana and alcohol, as well as impact of marijuana decisions made during the current Texas Legislative Session, correlating with their refusal to discontinue using.

2. Increase numbers of student population, along with the consequences of attitudes and perceptions challenge, will create an increased demand on ADCS services, specifically Community Service and AEPM/MIP classes. ADCS office space is extremely small, and will pose a problem for efficiency and safety for staff and students. Storage is also a related challenge.

3. Access to space in the LBJ Student Center for classrooms for the AEPM/MIP class has presented as a challenge this year, and will continue to be a challenge as the demand for more classes increases.

4. More referral resources outside of the Texas State University community are accessing the ADCS services such as Adult Probation, Attorneys, Courts and Judges, as well as parents.

5. Legislation approving courts and judges decision to accept the TEA on-line Drug and Alcohol Driving Awareness Program (DADAP) course in lieu of the DSHS certified AEPM class-room based course will continue to present as challenging for all AEPM courses around the state as more individuals prefer to complete the on-line course from a variety of “smart” products instead of attending a class in person, and the ADCS office will need to continue to monitor class scheduling and registration numbers. Texas Department of State Health Services (DSHS) is continuing to monitor the decisions made during the current Texas Legislative Session regarding the appropriateness of the on-line course.

6. The Alcohol and Drug Compliance Services office continues to provide services to students who are found responsible for alcohol- and drug-related violations of the Code of Student Conduct (and violations of the law, referred by area courts). When students complete their sanctions, many of them are usually able to continue their enrollment at Texas State unless suspension or expulsion has been identified as the decision from the referral source. In some cases, the services students receive from ADCS go beyond completion of sanctions, and serve to help students make healthier choices such as identifying networks that will support their choices to reduce or eliminate their use of alcohol or drugs and make positive behavior changes that increases the likelihood of them succeeding academically and socially (ADCS services follow).



STUDENT GOVERNMENT


2014-2015


1. Student Government wrote a new Student Government Code to restructure the organization. The Student Government Code includes procedural, daily business guidelines, establishes a Cabinet as the new leadership team, and implements an earlier transition period with elections held in February.

2. Student Government awarded $30,722.92 in Scholarly Travel Activity and Research (S.T.A.R.) grants in its third year of implementation.

3. Student Government hosted two successful roundtable events for all students to meet university administrators one on October 27, 2014 and March 9, 2015 that included the university President.

4. Student Government held the annual student body election with a voter participation of 573, and passed a total 19 pieces of legislation from the Student Senate, that included twelve procedural pieces and seven pieces for ideas to improve student life at Texas State.

5. Received 417 Student Government Scholarship Applications (an increase of 193% from last year). Of those, the Scholarship Review Committee reviewed the 174 qualified applicants and awarded 51, $2,000 Scholarships and 123, $1,000 Scholarships for a total of $225,000 in awards.

6. Received 348 Student Government/University Bookstore Scholarship Applications (a 13% increase from last year). Of those, the Scholarship Review Committee reviewed the 266 qualified applicants and awarded 18, $300 Scholarships for a total of $5,400 in awards.



Department Objective 3.1 (2012-2017): Increase the collaboration with faculty, staff and students throughout the university in order to provide leadership opportunities that will integrate ethics/integrity, excellence, social responsibility, inclusivity, civic engagement and empowerment.

Student Affairs Goal: II. Create and deliver co-curricular programs and services through partnerships with faculty, staff, and external constituents to ensure the success of students.


Department Strategy 3.1.5 (2012-2017): Connect the Dean of Students Office chartered student organizations (Associated Student Government and Student Foundation) to the Texas State Leadership Institute.Beg FY: FY12 End FY: FY17Status: This strategy continued to be achieved this year in the same manner as the years before. This year ASG representatives served as small group facilitators and others attended the Leadership Institute Annual Conference. The Leadership Institute also helped to fund the Student Body President and Vice President travel to the national LeaderShape conference.

Assessments Conducted 2014-2015

n/a

Presentations by Area Staff in 2014-2015 n/a


n/a


Objective 1Create an Advisor Manual.

Objective 1 statusOn-going. This objective is on-going while checklists are updated and materials gathered to create the final product scheduled for summer 2015.

Objective 2Hire an Administrative Assistant for additional support.

Objective 2 statusCompleted. The new, part-time Dean of Students Office Administrative Assistant II for Student Government was hired and started work in November 2014.

Objective 3The Student Body President and Vice President plan to accomplish the following initiatives:1. Finalize a set of core values for Student Government. (Sent an email to Tiffany 05/22)2. Create a new mission statement for Student Government.3. Create a strategic plan for Student Government. (Sent an email to Tiffany 05/22)


4. Work with Admissions to help recruit new students to the Bobcat Family.5. Work with Provost to recognize the graduating Veterans during Commencement.6. Work with Athletics to host game day themes.

Objective 3 statusOverall, the Student Body President and Vice President accomplished most of their initiatives during their 2014-2015 term. Below are the details of the progress made on each initiative.

Objective 3.1 statusStudent Government met many times to discuss the core values. A draft of the core values was created but not finalized.

Objective 3.2 statusStudent Government met many times to discuss the mission. A draft of the mission statement was created but not finalized.

Objective 3.3 status

Objective 3.4 statusOn-going. Student Government worked with Undergraduate Admissions to begin including welcome letters to new students admitted to the university. This will be rolled out for incoming students fall 2015. Also, there will be an increase in Student Government presence at browse sessions, Cat Camp events, and NSO’s.

Objective 3.5 statusCompleted. On October 20, 2014, S.R. 2014-2015.04 was passed in the Student Senate to “Recognize past and current members of the United States Armed Forces and its Allies Armed Forces during Commencement.” The Provost now asks during every commencement for members of the past and present armed forces to stand to be recognized.,Objective 3.6 statusOn-going. Communication with Athletics has stayed constant throughout the year. On September 29, 2014, S.R. 2014-2015.03 was passed in the Student Senate to “Establish a Gold Rush theme for each final home athletic event.” Athletics was worried about marketing the event because Baylor does a similar event. Meetings have been set up for the upcoming year so the work towards creating a better home game experience may continue. Also, Student Government is still working with the University Bookstore to secure promotional materials.


1. Advisors will meet with each Director during the summer 2015 or early fall 2015 to guide them on their respective program areas.

2. Advisors will meet with the Cabinet once per month to stay connected with the leadership team members and provide continuous guidance.


3. Advisors will provide more guidance to the Election Board Chair in order to increase the amount of election voting participation.

4. The Student Body President and Vice President plan to accomplish the following initiatives:1. Provide more financial education for students, many of whom are living on their own for

the first time. This would include providing education on budgeting and financial management.

2. Develop a comprehensive student and organization matching system that would be available online. This would allow students to more easily identify organizations that would best match their interests, qualities and goals for their university experience.

3. Increase attendance at athletic events through programs and collaboration with the athletics departments.

4. Implement funding for student organizations.5. Host a lunch honoring Veteran students.


The new challenge Student Government faces is the growing pains of a new restructured organization. The growing pains this past year included operating under new rules created in the very specific Student Government Code. The members and advisors will continue to be challenged to learn and recall these new operating procedures. After this past year of focusing to improve the internal operations of the organization, Student Government will continue to work towards marketing the organization and what it does to improve the student body at Texas State University.



ATTORNEY FOR STUDENTS


2014-2015


1. The Attorney for Students office informs students of their legal rights and provides these services without any additional fees. This year this office saved students almost $300,000 in legal costs and taught them how to better utilize legal resources and empowered them to take control of some of their own legal issues.

2. This year, there were over 1305 visits to our office, which includes 354 notarizations, a savings for students of over $2,000. The majority of students who met with attorneys were seniors, a 3 percent increase from last year. The majority of the cases were criminal matters, 37 percent, unchanged from last year. This was followed by renting, 25 percent, and debt and consumer stayed constant at 13 percent.

3. Out of the 1,550 presentation questionnaires, the majority of respondents reported a high degree of satisfaction with the presentations. The attorneys will develop a PowerPoint to accompany these presentations in response to student comments.

4. The office discontinued the use of Adirondack and plans a trial run and training with Titanium. University’s IT services delivered this software which integrated with Banner May 2015.

5. The office spoke to over 2,300 students in multiple venues, such as US 1100 classes, student organizations, and similar programs. For example, at the 2015 Housing Fair the office staff created a game show promoting tenant knowledge of rental policies and procedures.

6. Office Director and Attorney Shannon FitzPatrick continued serving on various committees and made numerous presentations to parents, students, faculty, and staff. Milena Christopher & Attorney Kama Davis were active members of several university teams. Attorney Kama Davis replaced Attorney Sylvia Holmes and was voted a Den Namesake within nine months of hire.

Additional Educational Outreach/Presentations by Dept. Staff to Online Communities

The Attorney for Students office continues to integrate multiple marketing tools to promote legal services to students in various venues around campus and online, such as in print (handbooks), TV monitor (informational ads), Android tablet (for surveys), and online (Dean of Students website). Sylvia Holmes worked with DOS web designer Myisha Bradham to design an updated website with the student handbook, which was completed


this winter. The office continues to use the 32” TV that plays memes and videos in the waiting area that educate students on housing issues, and uses the PA system as a promotional communications tool to make the housing fair a great success. The office created new handbooks, which were exceptionally well-received by students and staff. The branding and graphics of the print media coordinate with the website, making it user friendly with consistent information on legal services and policies through this integrated branding effort across multiple platforms. The office will work to expand the platform to include mobile-friendly marketing and branding efforts this upcoming year.



Department Objective: Objective 2.1: Utilize information technology to improve achievement of department core functions.Student Affairs Goal: VI. Develop and manage financial, physical and technological resources effectively and efficiently.

Department Strategy: Strategy 2.1.1:Incorporate Adirondack System department wide. Beg FY: FY13 End FY: FY14Status: Revised - Ongoing. Due to significant security breaches, which compromised attorney-client privilege, we were unable to continue with Adirondack. After a great deal of research and consultation with the Counseling Center, we made the decision in November 2014 to move to a software program called Titanium. Titanium was under review by the University’s IT services since December 2014, and they delivered this software which integrates with Banner May 2015. The office is beginning Banner trial runs and training.


Department Objective 4.1 (2012-2017): Increase staff to manage growing programs and services while maintaining personal safety and a high level of customer service.

Student Affairs Goal: V. Recruit, develop, support and retain high quality, diverse staff.


Department Strategy 4.1.1 (2012-2017): Research and implement addition of full-time receptionist.Beg FY: FY13 End FY: FY15Status: Incomplete. It continues to be our objective to ultimately obtain a full-time administrative assistant to answer calls, schedule clients in the office, and perform notary services. Clients with critical issues may feel uncomfortable with a student worker preparing notes/briefs on sexual assault or crime cases. The office may not be sufficiently staffed to answer immediate needs because of limited student worker hours and heavy workload for the full-time Administrative Assistant II. With sporadic hours and significant gaps in office coverage (due to spring/Christmas/summer breaks, etc.), it is difficult for the Admin II to handle office calls and set-up appointments along with her other duties. The Administrative Assistant II supervises all the student workers; handles purchasing and maintenance issues for all office equipment and supplies; reviews, categorizes, summarizes and compiles all statistical data necessary for the annual report; performs bookkeeping for the office (resolves conflicts with SAP); coordinates travel; performs notarizations; and takes appointments and assists with all attorney needs (legal research, document production, client contacts, etc.). When a second part-time attorney was added to the staff, the work load for this administrative assistant position increased significantly. Therefore, the Admin II has devoted a substantial portion of her day to receptionist duties making her position all the more challenging and limited in time management. The office can better serve students with additional full-time Admin new hire.


The Attorney for Students Office continues to implement two instruments for measuring student satisfaction of our programs and services: an online Customer Satisfaction Survey based on the Dean of Students website and an in-person, paper survey that is distributed after every presentation. Adirondack had provided statistical data via our scheduling program in previous years, but it was shut down this year so that information was not reported for this year. Titanium holds promise for the 2015-2016 academic year with integration to the Banner system. It is anticipated that it will be fully operational online during the summer of 2015.

The office continues to use an Android tablet to get students to answer assessment questions at the end of their appointments. Because the clients are given the opportunity to respond as they are leaving their appointments, our office has a solid response rate of 61 percent of students (n=772) during the academic year. Although with the collapse of the Adirondack system last year our demographic data collection was significantly impaired, enough information was available to give us a basic understanding of our in-office clientele and measure the satisfaction of presentations.

While the majority of student respondents felt overwhelmed by their legal issues which impaired their academic performance, students overwhelmingly felt better after meeting with an attorney about their issues and would recommend the Attorney for Student office services to other students. Almost 60 percent of the students responded that their legal issues were distracting them from their studies (n=772) and over 80 percent said that it was causing them stress. Over 97 percent of


student respondents stated that they felt better equipped to handle similar situations in the future, and 99 percent would recommend this service to other students. In response to the question “As a result of my experience with the Attorney for Students Office, I feel more connected to the university,” 84 percent agreed or strongly agreed (n=787). Supporting our students when they need it most, with education, care and compassion is a hallmark of the office of the Attorney for Students. A sample of comments are listed below:

The attorney and receptionist were so helpful and caring. This has been a great experience and a huge stress reliever. I am 100% satisfied with my

experience. I cannot express how grateful I am for this service! Changed my life for the better in a big

way. Made me a lot less stressed about handling the situation It was great! I learned so much & I'm super thankful for them! This was very helpful and has saved me a lot of money Very helpful people. They have a lot of concern with the success of Texas state students Great help and Shannon was the most comforting and helpful person I could have asked for

Pertinent Demographics:

Due to the loss of the Adirondack software in January, many of the demographic statistics that should have been gathered on our students were lost. The following was data manually collected for the in-office surveys:

The office served more women than men (621 men to 686 women) which was opposite from the service provided last year. This is likely owing to the university’s changing demographics in which more women are matriculating.

Criminal issues seemed to be at the forefront for all class levels – but it was generally the freshmen who were getting in trouble for the first time.

Juniors and seniors who wanted to clean up their records as they began their job hunt. Juniors and seniors also had more problems with renting and family matters causing them stress.

The types of cases this office handles remains consistent with years past. In this past year, there were over 1305 visits to our office, which includes 354 notarizations (a savings for students of over $2,000). The majority of students who met with attorneys were seniors (33% total, a 3% increase from last year), and the remaining were fairly evenly distributed down to freshmen with 20%. The majority of the cases were criminal matters (37%) which is unchanged from last year. This was followed by renting (25%) and family (12%), business and civil (11%), debt and consumer stayed steady at 13%, and other matters (insurance, contract review, etc.) rounded out the total at 2%.

Presentations

All three attorneys made presentations to the students, including over 100 sections of US1100. Additionally, Milena Christopher was a guest speaker to the graduate Mediation course, and Shannon FitzPatrick spoke to athletes at the End Zone Complex. Shannon FitzPatrick also presented to the US1100 faculty, and Milena to a general faculty/staff audience on family law matters. From the approximately 106 presentations (not including the 14 made to parents because


questionnaires were not distributed), this office received over 1,550 questionnaire responses from participants. The responses indicate high degree of satisfaction with the presentations with the only consistent negative being over the question regarding the graphics for the presentation. The reason for this was that the US1100 presentations did not use a PowerPoint. The attorneys will be developing a PowerPoint to accompany these presentations in response to student concerns. Written comments were also valuable in confirming that the speakers connected with our audience:

Great presenter, very knowledgeable :) A lot of information packed into a short, interesting presentation that relates to all of us

students This was a wonderful presentation. I wish she could have spoken longer. I want her as my

life pilot. Very good presenter. She kept the 8am class awake and laughing. (The attorney) was exciting and easy to follow. Loved her presentation! She made it fun! This is tremendously helpful to students. Thank you! I've never paid so much attention to a

presentation before.

The office staff made presentations on campus mostly to freshmen. That is a more vulnerable population in terms of needing information and resources and in terms of starting their academic careers, and of critical importance to this office. Such presentations will continue as long as there is a need and impact.

Presentations presented by Area Staff in 2014-2015

PERSON PRESENTATION TITLE AUDIENCE LOCATION Shannon FitzPatrick Attorney for Students US1100 classes Across campusShannon FitzPatrick Dean of Students New Student

Orientation ParentsLBJ/Warren Room

Shannon FitzPatrick Renting Issues for Students

Athletes End Zone Complex

Kama Davis/S. FitzPatrick

Issues in Marriage Equality

Lambda/Bobcat Pride LBJSC

Kama Davis Attorney for Students US1100 classes Across CampusM. Christopher/ S. FitzP Digital Trusts Hays County Bar Off CampusM. Christopher/ S. FitzP Digital Trusts Faculty/Staff JCKM. Christopher/ S. FitzP Digital Trusts Attorneys for

studentsNew Orleans

Milena Christopher H.S. Job Fair High School students San Marcos High School

Milena Christopher Attorney for Students US1100 Across Campus




Kama Davis Den Namesake – Bobcat Preview Undergraduate studentsNeal Coats Finalist for Student Worker of the Year Career Services


1. Develop a presentation on Digital Trusts for faculty/staff to bring greater attention to this office. Successful/Ongoing. Milena and Shannon partnered to make three well-received presentations on digital trusts to faculty and staff, members of the Hays County Bar and attorneys from legal services offices attending the 2015 Student Legal Services – Western Region conference held in New Orleans. Another presentation has been requested for the summer of 2015 for Texas State faculty and staff.

2. To assist families who assist their student, make certain standard forms available on our website to aid “one stop shopping.” Successful/Ongoing. This year the website was upgraded and the handbook was revised to match and include a number of useful forms.

3. Update the Attorney for Students Handbook and make sure it is aligned with the website. Completed. It is important to have consistent graphics and content branding across all channels of communication, including print, web, and social media. Successful. The office has received numerous compliments on the ease of use, great functionality and visual appeal of the new handbook.

4. Track Legislative changes in the 83rd Legislature that will impact our students. Ongoing. These will not be finalized until June 16 (after this reporting period ends) which is the deadline for the governor to sign legislation, but the office can be prepared and have reports available. Incomplete. This office will be bringing on two interns from the Masters in Paralegal Studies Program this summer who will assist in publishing materials to the web and elsewhere to advise students of changes in Texas laws.


1. Based on the comments made by a number of students in the US1100 presentations, this office will develop a PowerPoint presentation to accompany the in-person presentations to future classes. These presentations were seen by over 2,000 freshmen and the impact was made evident in the assessment comments. Enhancing them with what the students find most useful will be the best way to make these presentations more impactful to this target audience.

2. Despite making over 100 US1100 presentations, there were still a number of requests for our presentations that simply could not be accommodatedThe presentations however, will continue to be in demand so the office has come up with the solution of a video of the presentation made available to those classes who want a presentation but no attorney is available. With assistance from the Media Services office, the office will attempt to create this video which will be available to those faculty who request it beginning in 2015-2016.

3. As another legislative session comes to a close, this office will begin reviewing significant changes to laws that impact students and start revising the current handbook. The handbook will be formatted so that it is mobile-friendly and thus better accessible to more students.



The Attorney for Students Office is in high demand, with the demand for services and presentations outweighing the current office services offered. While presentations have been an overwhelming success, there is not enough staff to increase the number of presentations any further. Since an increasing number of students continue to learn about the office, the more it is used and thus more pressure is being placed on the system (i.e. how to serve students in need). The Attorney for Students office space is limited and is not adequately equipped to service all the students needing assistance.

The office continues to seek a receptionist to assist attorneys and office staff meet the needs of the growing and diverse student body. As has been the norm for the past three years, our support staff continue to be stretched thin. The Administrative Assistant supports three attorneys, supervises the student workers, and coordinates the schedules of the paralegal interns.

As student debt and student legal needs continue to increase, the attorneys will continue to look for ways to help them with financial issues, renting, and other consumer issues. The Attorney for Students office will continue to seek better ways to help students be successful in college and beyond and make good consumer choices now, thereby reducing their debt after graduation.


ANNUAL REPORT

Dean of Students Office

GREEK AFFAIRS

Student Affairs Division

Texas State University

2014-2014


1. The Greek Affairs Programming Board of Directors was launched this year with great

success focusing on the major areas of leadership development, community service, school

spirit, and developing support for fundraising efforts and positive public relations.

2. The Interfraternity Council (IFC) has continued growth and progress. We have seen an

exponential increase in the number of men interested in joining one of our 14 men’s Greek

letter organizations in both the fall and spring semesters. Overall, for the year a total of 395

men were extended and accepted bids. Scholastically the council has adopted the NIC 2.7

GPA standard that will be implemented in the fall of 2015. As a part of this standard

change, the council has also developed a social tier system that will reward chapters that

meet the standard and provide guidance for those that do not. The council had all chapters

participate in the Annual Bobcat Build program hosted by Student Involvement, organized a

day of service for the Keep San Marcos Beautiful campaign, and collected 995lbs of food

for the Hays County Food Bank during their annual can food drive.

3. The Multicultural Greek Council (MGC) saw an increase in students attending MGC hosted

recruitment events in both the fall and spring semester. Chapter sizes steadily grew overall

as a result. The council removed the three week recruitment barrier that was in place and

implemented an adaptive 365 recruitment approach. MGC implemented monthly president

meetings that aimed to unite presidents and the members of the executive committee. The

council hosted a successful community-wide community service event that included

membership of 75% or more from each chapter. For the first time, MGC recognized the

academic accomplishments of chapters and individual members who received a 4.0 during a

council meeting.


4. The National Pan-Hellenic Council (NPHC) has seen a vast improvement in structural

management and operations of the council. Beginning in the fall the council developed a

retreat type setting where members of each of the organizations were able to meet. During

these meetings the executive board worked with the group to establish a mission and vision

to assist with the direction the chapters would like to see the council go in the future.

5. The Panhellenic Council successfully held three days of recruitment at Embassy Suites this

past September 2014. There were 672 women who registered for Recruitment and 526

received a bid (invitation to join) giving the council a recruitment retention of 83 percent.

The council opened for Continuous Open Recruitment (COR) of chapters still able to take

members, which led to 105 new members added in the spring semester 2015.

6. We hosted the annual Greek Week celebration April 7-12, 2015. The annual Greek Week

celebrated the entire fraternity and sorority community efforts in 2014-2015 by highlighting

all the best aspects of being in a Greek organization. The events of Greek Week were

developed, designed, and executed by a student-lead committee that helped to ensure each

event was well-planned, received proper funding, and was achieved through collaborative

work. The week included events focused on community service, philanthropy, and positive

social interaction. The week’s efforts provided over 90 pints of donated blood, 1,960

pounds of donated canned food, and raised $1,500 for St. Jude Children’s Research

Hospital. The format of this year’s Greek Week events were led and directed by the newly

created Greek Affairs Programming Board of Directors. The week of events was as

follows:

Tuesday, April 7th – 9th/ Blood Drive / LBJ Bus Loop

Wednesday, April 8th / Profit Share benefitting St. Jude Children’s Research Hospital /

Pluckers Wing Bar

Friday, April 10th / Community Service Canned Food Drive / Strahan Parking Lot

Friday, April 10th / Collegiate Quiz Bowl / Alkek Teaching Theater

Saturday, April 11th / Greek Olympic Games / Jowers Fields

Sunday, April 12th / “Greeks Got Talent” & Lip Sync Dance Competition / Sewell Park

Friday, April 24th / Greek Awards Reception / Bobcat Football Stadium

7. We took student leaders to the Association of Fraternal Leadership & Values (AFLV)

Annual Meeting from January 29-February 1, 2015. Texas State University was


represented by 8 of our Greek Council leaders and 2 DOS-Greek Affairs staff members at

the AFLV Conference which is the largest gathering of fraternity and sorority leaders in the

nation.

8. We hosted the Sigma Lambda Beta Fraternity, Inc. South Region Conference on

January 24, 2015. The Dean of Students – Greek Affairs Office supported the Texas

State University Sigma Beta chapter in hosting the South Region Conference of Sigma

Lambda Beta Fraternity, Inc.

9. We took student leaders to the North American Interfraternity Conference (NIC) & National

Panhellenic Conference (NPC) – IFC/PHC Academy from January 23-25, 2015. Texas

State University was represented by 4 of our Greek Council leaders and 2 DOS-Greek

Affairs staff members at the IFC/PHC Academy which is a gathering of fraternity and

sorority leaders from across the nation.

10. We held a Fraternity and Sorority New Members Welcome & Keynote on Sunday, October

19, 2014 that launched the new emerging leaders program called Epsilon Lambda Alpha or

“Emerging Leaders Academy” with over 50 student participants receiving executive

leadership skills training.

11. We hosted the inaugural Chapter Presidents’ Leadership Retreat February 7-8, 2015 at T

Bar M Ranch in New Braunfels, Texas. Each of the individual fraternity and sorority

chapter presidents joined the Greek Governing Council Presidents for a weekend of goal

setting and leadership development training to help them become more effective leaders

within their chapters as well as work more closely together as a community of leaders.

12. We held a Risk Management Training on Sunday, September 14, 2014. This program

provided an overview of the university policies and state laws related to risk management

and hosting safe events with alcohol. The participants learned how to manage risk for an

event as well as the requirements for submitting the appropriate forms and documentation.

13. We held a Recruitment Workshop with Phired Up Productions on Friday, August 22, 2014.

This program was an active approach to building meaningful relationships with non-Greek

students. Chapter and Council leaders were taught how to continually build their network of

non-Greek friends using optimized strategies for meeting new people and how they can

track their growing network utilizing a standardized Phired Up Names List.


14. We held a Greek Council Executive Officer Kick-Off Leadership Training on Sunday,

August 17, 2014. This program was led by the Greek Affairs staff to introduce the staff to

the student leaders, review the calendar of events for the year, and participate in interactive

programming.


Department Objective: Objective 1.2 (2012-2017): Develop an academic achievement and

support program reflective of university and national social Greek letter organizations

academic standards and requirements.

Assessment Target: Increase the All-Greek Average GPA and reach overall 2.85 GPA by Fall

2017.

Student Affairs Goal: Create and deliver co-curricular programs and services through partnerships

with faculty, staff, and external constituents to ensure the success of students.

University Planning Category: Provide a premier student-centered, educational experience that

fosters retention and success.

Department Strategy 1.2.1 (2012-2017): Create a Scholarship Programming Resource for

Fraternity/Sorority Chapters. A program resource manual was created and disseminated to each

of the fraternities and sororities across all four of the Greek Governing Councils. The program

resource manual was also provided to each of the Greek Governing Council Scholarship Officers

for use during their roundtable meetings with the fraternity and sorority chapter representatives as

well as the manual was added to the Dean of Students – Greek Affairs website as a resource.

Department Strategy 1.2.2 (2012-2017): Collaborate with the Student Success & PACE Center

areas on the development of a comprehensive Greek Academic Support Program. A meeting was

held with a representative from the Library’s Student Learning Assistance Center who created an

opportunity for each of the Greek Governing Council Scholarship Officers to develop a relationship

with the services in this area and set up times for each of the individual fraternity and sorority

chapters to go to the SLAC for assistance with their chapter scholarship programs as well as set up

appointments for individual members in need of academic assistance.


Department Strategy 1.2.3 (2012-2017): Increase award and recognition opportunities for

positive academic achievement. During the spring 2015 semester we awarded recognition for

fraternity and sorority chapters who provided outstanding work in five different areas of

achievement as well as overall performance. One of the five individual areas was academic

excellence. No chapter achieved the top recognition in this area, but three fraternities were awards

a “most improved” performance recognition for increased academic performance of their chapter

membership over the course of the 2014 spring and fall semesters.


The Greek Affairs Office did not conduct assessments this past academic year.

Presentations

presented by Area

Staff in 2014-2015

PERSON

PRESENTATION TITLE AUDIENCE LOCATION

Leslie Cheromiah How the Greek Affairs

Office Helps You

Chapter Operations

Officers and Chapter

Presidents

LBJ Student Center

Leslie Cheromiah Effective Chapter

Management

Chapter Operations

Officers

LBJ SC

Bob Dudolski Risk Management

Workshops

Chapter Presidents &

Risk Management

Chairs

LBJ SC

Bob Dudolski Greek Council Executive

Officers Beginning of the

Year Kick-off & Leadership

Expectations

IFC, MGC, NPHC &

PHC Council

Executives

LBJ SC

Bob Dudolski Recruitment Seminars Pi Kappa Alpha

Fraternity

Pi Kappa Phi

Fraternity

LBJ SC

LBJ SC

UAC


Presentations

presented by Area

Staff in 2014-2015

PERSON


Sigma Chi Fraternity

Bob Dudolski Academic Success

Presentations

Delta Tau Delta

Fraternity

Chapter House

Bob Dudolski Risk Management

Presentations

Sigma Nu Fraternity LBJ SC

Bob Dudolski Overview of the Greek

Affairs Office and “How to

Use Your Fraternal Values

in Your Day to Day

Leadership”

Epsilon Lambda Alpha

/ Emerging Leaders

Academy

LBJ SC

Bob Dudolski University & College

Advisors Leadership Track

Facilitator

Leadership Institute

Annual Conference

LBJ SC

Bob Dudolski Student Leader Track

Facilitator

Equality U Conference LBJ SC

Bob Dudolski Commitment to Community

Mental Models & Team

Communication Skills

Dean of Students

Office Staff

DHRL

Marriott Hotel -San

Marcos

Marcos Guzman Risk Management Sigma Chi Fraternity UAC 209

Marcos Guzman Parents’ Orientation

Presentations

Parents of New

Students

LBJ SC

Marcos Guzman Roberts Rules of Order Greek Governing

Council Executives

and Delegates

LBJ 3-5.1

Marcos Guzman MGC Judicial Proceedings MGC Judicial

Members

LBJ 4-8.1


Presentations

presented by Area

Staff in 2014-2015

PERSON


Marcos Guzman Strategic Planning Executive members

from the four councils

Embassy Suites

Aaron Noon Risk Management Phi Kappa Psi

Fraternity

LBJ SC

Aaron Noon TechPhi Recruitment

Technology Workshop

IFC Chapters LBJ SC

Aaron Noon Recruitment Roundtable IFC Chapters LBJ SC

Aaron Noon Presidents Roundtable IFC Chapter Presidents LBJ SC

Aaron Noon Parents’ Orientation

Presentation

Parents of New

Students

LBJ SC

Aaron Noon Risk Assessment Phi Kappa Psi

Fraternity & Phi Kappa

Tau Fraternity

LBJ SC

Aaron Noon Goal Setting Greek Council

Executive Officers

LBJ SC

Aaron Noon Calendar Conflict NPHC Delegates LBJ SC

Lindsey Trione Parents’ Orientation

Presentation

Parents of New

Students

LBJ SC

Lindsey Trione Greek Council Executives

Kick-Off

Greek Council

Executives

Embassy Suites

Convention Center

Lindsey Trione Understanding the Release

Figure Methodology

Panhellenic Council

Executive Board and

Recruitment

Counselors

Centennial Hall

Lindsey Trione State Mandated Risk

Management Training

Chapter Presidents and

Risk Management

LBJ SC


Presentations

presented by Area

Staff in 2014-2015

PERSON


Chairs

Lindsey Trione How the University Works Epsilon Lambda Alpha LBJ SC

Lindsey Trione Knowledge of all the Greek

Councils

Panhellenic

Recruitment

Counselors

LBJ SC


PERSON RECOGNITION ORGANIZATION RECOGNITION

FROM

Marcos Guzman Graduate Assistant - Outstanding

Contribution to Student Affairs

Division of Student Affairs

Marcos Guzman Outstanding Service to the

Associated Student Government

House of Representatives

Graduate House of

Representatives

Progress on Objectives from last year’s annual report

Greek Affairs will provide more leadership, service, and academic programs for Order of

Omega. – Completed

Greek Affairs will establish the Greek Board of Directors as a chartered student

organization. – Completed

Greek Affairs will move three of the four days of Panhellenic Recruitment to Embassy

Suites. – Completed

Greek Affairs will update the Multicultural Greek Council constitution. – Completed

Greek Affairs will assess the Multicultural Greek Council recruitment process. – In

progress. During the spring semester the MGC Executive Officers attempted a new

approach to their recruitment program by utilizing a strategy similar to the IFC of a


“365 Recruitment” model. It will continue to be monitored this coming fall semester

in 2016.

Greek Affairs will monitor the progress of Alpha Psi Lambda and Delta Xi Nu and make

sure that they are still viable colonies. – Completed

Greek Affairs will work with the Panhellenic sororities to move towards “no frills”

recruitment. – Completed

Greek Affairs will develop sustainability plan for NPHC men’s organizations. – In

complete and no progress was made toward this goal.

Greek Affairs will move to 365 recruitment for IFC. – Competed

Greek Affairs will review and amend governing documents for IFC council. – Completed


Successfully colonize two new Interfraternity Council fraternities – Alpha Sigma Phi (fall

2015) & Delta Sigma Phi (spring 2016).

Launch the Fraternal Values Society as a part of the Leadership Development Curriculum

beginning with the Emerging Leaders Academy and ending with the Order of Omega.

Develop and execute the first National Hazing Awareness Week campaign here on campus

Host the first annual Emerging Leaders Academy retreat at T Bar M Ranch in New

Braunfels, TX.

Host the second annual Chapter Presidents’ Retreat at T Bar M Ranch in New Braunfels,

TX.

Successfully move from an annual Greek Week event held in the spring semester to a year-

long program called the Greek Challenge that will provide similar programs over the course

of the academic year utilizing existing Greek Council programs, yet maintain a similar point

system accumulated to award fraternities and sororities from each council as the winner of

the program.

Launch the relationship with St. Jude Children’s Research Hospital and culminate the first

year of active fundraising with the “Up ‘til Dawn” event as the closing of the newly created

Greek Challenge program.

Continue work with the Panhellenic sororities to move towards “no frills” recruitment.

Begin the Extension/Expansion process to add a new sorority to the Panhellenic Council.


Multicultural Greek Council will apply for AFLV Awards.

Order of Omega induct 30 members overall and two honorary initiates by spring 2016.


PHC

The Panhellenic Chapters are too big to find space on campus and are outgrowing their

houses. The council may need to evaluate if they are ready for Extension sooner than

anticipated.

IFC

A major focus for the fraternities within this council will continue to be risk management

issues and leading the chapters toward better organizational management and operations.

Addressing issues, such as overwhelming focus on alcohol and new member education

program activities and a need for building strong, positive members.

MGC

The MGC needs to continue to develop more intentional and visible membership

recruitment efforts. The council has developed some good strategies this past year, but need

to continue to encourage the member chapters to not rely on the council to attract members

for them and to be more assertive in seeking out potential members on their own.

NPHC

A main challenge faced with this council continues to be the involvement in the overall

community to work together. This council has seen explosive growth this past year and with

the increased number of members and resources, they have begun to see conflict arise

between individual members and with the organizations. They will have to continue to

develop stronger relationships between organizations and increase stronger and more

positive communication to function together as a council and a community.

Programming Board

The Programming Board will be facing the challenge of coordinating a new approach to the

annual Greek Week with a shift to a program called the “Greek Challenge” and utilize

existing programming to create opportunity in using these programs as a means of

achieving the same goals of Greek Week in the past without over programming the

fraternity and sorority chapters. The board will also launch two new initiatives with the


Fraternal Values Society and the “Up ‘til Dawn” program for St. Jude Children’s Research

Hospital.



LEADERSHIP INSTITUTE


2013-2014


1. Leadership Institute staff presented at one state conference and one national conference. 2. Leadership Institute staff successfully completed a StrengthsQuest facilitator training and

conducted four trainings with various student organizations. 3. Hosted 24 student leaders at the Fourth Annual LBJ Presidential Library and Museum Trip

to commemorate the anniversary of the signing of the Higher Education Act of 1965.4. Texas State Leadership Capstone Program: Step Forward, Give Back was awarded the

NASPA, Student Affairs Administrators in Higher Education Student Leadership Programs Knowledge Community Spotlight Series Award for Theory to Practice in spring 2014.

5. Completed the restructure of the Student Leadership Board, formerly known as the Student Leadership Team. The Student Leadership Board members:

a. participated in bi-weekly meetings (and bi-weekly officer meetings) during the academic year;

b. served as small group facilitators for the Leadership Institute Annual Conference; and

c. developed and presented leadership trainings and workshops at organization meetings.

6. Leadership Institute staff and graduate students published assessment articles in the NASPA, Student Affairs Administrators in Higher Education Student Leadership Programs Knowledge Community quarterly newsletter.

7. Pathfinder: Texas State Emerging Leaders Program was successfully implemented in spring 2014 with 24 first year student participants and 6 mentors.

8. Successfully hosted the fourth Leadership Institute Annual Conference February 20-21, 2014 with 298 Texas State University students, 56 non-Texas State attendees, 54 special guests, 27 speakers and 62 volunteers in attendance.

9. Fundraised approximately $23,000 from departmental and corporate sponsors to fund the Leadership Institute Annual Conference and other leadership initiatives.

10. The Medal of Hope application process was successfully created, implemented and awarded to 12 students during the Leadership Institute Banquet.

11. Office of Student Diversity and Inclusion awarded the Leadership Institute with the Safe Office Award for outstanding dedication and contributions to the LGBTQIA community at Texas State University.

12. Leadership Institute website was redesigned and provided a method for students to add themselves to the department’s email distribution list.


13. Hosted the second campus-based session of LeaderShape®-Texas State with 60 students and 14 Texas State University staff participating.

14. Provided Dean of Students Office Student Leadership Travel Fund assistance to 24 students for attendance at state and national student leadership conferences including:

a. Sent the 2013-2014 Student Government President and Vice President to LeaderShape® National Sessions in July 2013.

b. Sent two students to the National Hispanic Institute in October 2013. c. Sent three students to the Hatton W. Sumners Undergraduate Student Leadership

Conference in February 2014.d. Sent five students to the Texas Student Leadership Forum on Faith and Values in

April 2014.e. Sent three students to the National Conference on Race and Ethnicity in American

Higher Education in May 2014. f. Sent six students the LeaderShape®-Texas State in May 2014. g. Sent two students the Undergraduate Interfraternity Institute in May and June 2014.h. Sent the 2014-2015 Student Government President and Vice President to

LeaderShape® National Sessions in July 2014.


Department Goal 3 (2012-2017):Facilitate student success through leadership development opportunities which focus on needs of a diverse student population.

Department Objective 3.1 (2012-2017): Increase the collaboration with faculty, staff and student throughout the university in order to provide leadership opportunities that will integrate ethics/integrity, excellence, social responsibility, inclusivity, civic engagement and empowerment.Student Affairs Goal: II. Create and deliver co-curricular programs and services


Department Strategy 3.1.1 (2012-2017): Develop and implement a comprehensive set of activities for a multi-tiered Texas State Leadership Institute.Beg FY: FY12 End FY: FY17Status: During the spring 2014 semester, the Leadership Institute began the Pathfinder: Texas State Emerging Leaders Program and reintroduced the Student Leadership Team as the Student Leadership Board. The implementation of Pathfinder provided additional programming to the existing emerging leader tier. The new Student Leadership Board structure contributed to all three leadership development tiers because the organization provided multiple opportunities for student involvement and learning. Planning and the implementation of the Institute’s first campus-based session for LeaderShape®-Texas State in 2013 also contributed to the multi-tiered leadership development programming for the Institute and has


been continued due to its success. The second LeaderShape®-Texas State session was hosted in May 2014.

Department Strategy 3.1.2 (2012-2017): Create the Texas State Leadership Institute Advisory Board. Beg FY: FY12 End FY: FY14Status: Due to the importance of increasing programmatic offerings by the Leadership Institute and priorities to sustain the quality associated with the Leadership Institute Annual Conference, a decision was made to postpone the formal creation of this body. Significant progress was made in building partnerships with units within the Division of Student Affairs along with other university departments including the Alumni Association, University College, Honors College, College of Fine Arts and Communications, College of Education and the College of Science and Engineering.

Department Strategy 3.1.3 (2012-2017): Implement a senior capstone program at Texas State. Beg FY: FY12 End FY: FY14Status: The Leadership Institute implemented the Texas State Leadership Capstone Program: Step Forward, Give Back in 2012. The Capstone program has been offered each long semester since fall 2012. The Capstone sessions have included speakers ranging from academic deans to legislators and, to date, a total of 83 students have successfully completed the capstone program. This program will continue to be offered each long semester.

Department Strategy 3.1.4 (2012-2017): Create Leadership Institute Endowment. Beg FY: FY12 End FY: FY14Status: The Leadership Institute has continued to raise funds toward the bulk of the amount needed to host the Leadership Institute Annual Conference in addition to contributing to the Leadership Institute endowment fund. Efforts will continue during the next fiscal year to grow this endowment before any funds will be used. The Leadership Institute began developing the Bobcat Leader Legacy Fund to explore fundraising among student organizations and added an Endowment Coordinator position to the Student Leadership Board to assist with raising funds. Other opportunities for increased fundraising efforts include seeking corporate sponsors for LeaderShape®-Texas State.

Department Strategy 3.1.5 (2012-2017): Connect the Dean of Students Office chartered student organizations (Student Government and Student Foundation) to the Texas State Leadership Institute.Beg FY: FY12 End FY: FY17Status: Student Government and Student Foundation (SF) were both invited to select student leaders to attend state leadership conferences including the


Texas Student Leadership Forum on Faith and Values, the Hatton W. Sumners Undergraduate Student Leadership Conference and the LBJ Presidential Library and Museum Trip for Texas State Student Leaders. Student Government and SF members were selected to serve as small group facilitators for the Leadership Institute Annual Conference, along with members of the Student Leadership Board and other chartered student organization members. The Leadership Institute actively recruited Student Government and SF members to apply for the Texas State Leadership Capstone Program: Step Forward Give Back, and the Student Body President and Vice President for the last two terms attended a LeaderShape® national session utilizing the Student Leadership Travel Fund.

Department Strategy 3.1.6 (2012-2017): Create a website portal that provides a clearinghouse of all campus leadership programs and activities.Beg FY: FY12 End FY: FY17Status: The Leadership Institute website was redesigned to attract more viewers and to more effectively communicate opportunities. The redesign of the website allows for information to be more accessible to students through the use of an events calendar which includes deadlines for opportunities as well as a Twitter feed that is real-time. The creation of relationships with other departments and student organizations have contributed to the opportunities offered and displayed on the website. The content for the clearinghouse portion of the website still needs further development.

Department Strategy 3.1.7 (2012-2017): Hire a full-time support staff person. Beg FY: FY13 End FY: FY15 Status: While this strategy remains a priority for the Leadership Institute, we have been unable to hire a full-time support staff person. Other areas within the Dean of Students Office have had greater staffing needs. However, the Leadership Institute received continued Student Service Fee funding to maintain two Graduate Research Assistant for 2014-2015.


LBJ Presidential Library and Museum Trip for Texas State Student LeadersThe Leadership Institute coordinated the Fourth Annual LBJ Presidential Library and Museum Trip for Texas State Student Leaders commemorating the 48th Anniversary of the signing of the Higher Education Act of 1965. This official university event occurred on Wednesday, November 5, 2013 at the LBJ Library in Austin, Texas and continues to represent a wonderful collaboration between the LBJ Presidential Library and Texas State University.

It was a day-long event in which 20 student leaders from our campus engaged in activities and discussions with experts on the life and legacy of Lyndon Baines Johnson and the various initiatives that he championed, including the Higher Education Act. Guest speakers for this event included Harry Middleton (Speechwriter for LBJ & Former LBJ Library Director), Luci Baines


Johnson (daughter of President Lyndon B. Johnson), and Mark Updegrove (Director of the LBJ Presidential Library and Museum). We strongly believe that the opportunity for our students to listen and connect with leaders who worked with and were inspired by one of our most distinguished graduates will have a profound impact on them.

Participants were selected through a nomination process that involves partnerships with various student affairs and academic departments from across campus that support leadership development and education at Texas State (see chart below).

Numbers Delegate Department Name4 Greek Affairs1 Housing and Residential Life2 LeaderShape®-Texas State 2 Student Diversity & Inclusion1 Student Government1 Student Leadership Board1 Texas State Athletics4 Texas State Leadership Capstone

Program

AssessmentA paper survey with seven questions was provided to the participants the day of the trip and collected on the bus trip home. 8 of 20 students completed the evaluation form yielding a 40% response rate.

Attendance SummaryParticipants 20Semester Fall 2013Enrolled Students 20 (100%)EthnicityUnassigned 1 (5.0%)White (Non-Hispanic) 7 (35.0%)Black (Non-Hispanic) 3 (15.0%)Hispanic 9 (45.0%)American Indian/Alaska Native/

0(0.0%)

GenderFemale 15 (75.0%)Male 5 (25.0%)

Classification


Freshmen 0 (0.0%)Sophomore 4(20.0%)Junior 3 (15.0%)Senior 11(55.0%)Graduate 2 (10.0%)

The average rating of the LBJ Presidential Library and Museum Trip for Texas State Student Leaders was a 5 on a scale of 1 to 5 with 5 being the highest rating possible. 100% of respondents rated the overall event at a 5 which is up from 92% from the previous year.. Major themes identified through the assessment included enjoying the time they got to spend hearing personal stories from Harry Middleton and Luci Baines Johnson. Another major theme that emerged was that many students wished that they had more time to see the library and its exhibits. The tours of the library and exhibits were shortened due to speakers engaging in discussions longer than the allotted time.

One student who summarized the overall experience said “This experience was definitely life changing and extremely inspiring. It makes you realize how much knowledge is out there for you to grab at your fingertips. It will reinforce your decision that Texas State University is the place to be!” Another student stated that “It provided a call to action for me as a student leader. It was yet another motivation to be involved in social justice work.”

ImprovementsOne of the areas for improvement mentioned by students suggested that they felt rushed through the museum and library tour. This was a result of the speakers going over their allotted time. These concerns were noted and will be addressed during the 2014 trip itinerary. In an effort to increase response rates the Leadership Institute staff are planning to integrate the completion of the survey during the trip and express the importance of feedback during the trip introduction.

Leadership Workshop SeriesThe Leadership Workshop Series provides speakers, interactive sessions, panels, and other activities throughout the semester designed to help students develop a strong foundation of leadership beyond the classroom setting. Three workshops are offered each long semester and offer students the opportunity to discuss important leadership concepts and issues associated with the Institute’s core values. The goals of the series include:

developing an understanding of leadership concepts and practices, reflecting on and developing their personalized leadership styles, understanding the ethical/moral responsibilities of leaders, articulating a vision statement and developing achievable goals as a leader, and learning to incorporate social responsibility and inclusivity into their leadership.

These workshops serve as an opportunity for student leaders to further develop their own personal leadership skills and interact with other students, faculty and staff in a small setting. Workshops are free and open to any members of the Texas State community.


Workshop 1 - The 4 Levels of Leadership: How to Create and Sustain Powerful OrganizationsTuesday, September 24, 2013, 4:00 – 5:30 p.m.Speaker: Mr. Jullien Gordon, CEO of the New HigherDescription: Leadership can be difficult to define and is often misunderstood among college students, being viewed as positional or seen as requiring particular traits such as great charisma or speaking skills. This presentation breaks down myths students have about great leadership and draws out the leader within each participant. Students will learn what it takes to be a great leader and how to think about leadership as a process that goes beyond inspiration at the individual level. This workshop will also provide ways for students to take what they’ve learned back to their organizations so that their organizations can be more sustainable from year to year.

Workshop 2 - College to Career: Translating Student Leadership Experience to the Workplace Wednesday, October23, 2013, 5:00-6:30 p.m.Speaker: Ms. Summer Salazar, Career Advisor at Texas State UniversityDescription: What type of skills or experiences are employers looking for and what makes a student more marketable in the job search? Students are encouraged to get involved to distinguish themselves from other candidates, but may not realize why or how these experiences make them more attractive to hiring managers. This workshop will help students better understand how their leadership involvement will transfer to success in a post-collegiate career, as well as how to articulate to potential employers how their experience relates to a desired position and can enhance the company or organization. This session will also discuss how involved students can utilize their personal network and resources to assist in the job search process.

Workshop 3 - Recruiting and Motivating the Next Generations of Leaders: Lessons Learned Thursday, November 14, 2013, 11:30 a.m. – 1:00 p.m.Speaker: Mr. Bob Dudolski, Assistant Dean of Students-Greek Affairs Description: One of the most common struggles for student organizations is to continue to attract quality members who are committed to the mission and values of their organization. What happens to the new members once the recruitment process has ended? How does an organization ensure that leadership will continue after current officer’s graduate? This workshop takes a different approach to finding, recruiting and motivating the next generation of leaders on campus and will help students to better understand how identifying talent and developing leadership in an organization will be a long-term benefit for everyone.

Workshop 4 - Gender Equity and LeadershipTuesday, February 11, 2014, 5:00-6:30 p.m.Speaker: Dr. Paige Haber-Curran, assistant professor in the College of Education and Program Director for Student Affairs in Higher Education master’s programDescription: As students obtain an education and prepare to enter the workforce, dynamics surrounding gender will exist, regardless of their chosen profession. Gender equity and leadership have a direct impact on work environments, organizational culture as well as the distribution and accomplishment of tasks. This workshop will explore the realities of gender


representation in leadership roles as well as trends related to gender equity, perceptions of gender roles and stereotypes in leadership positions, and how students can be advocates for themselves and others in their work environment.

Workshop 5 - Changing Course: Navigating the Unplanned Tuesday, March 18, 2014, 5:00-6:30 p.m.Speaker: Ms. Courtney Clark, author and founder of Austin Involved, a non-profit organization in Austin, TexasDescription: It is common for students to make plans for their college experience and life after college, but more often than not, things don’t go according to those plans. An aspiring environmental scientist in one week could shift to an emerging business leader the next. Life after graduation poses its own challenges to “THE PLAN” as graduates may settle for a steady paycheck, an offer with benefits or an opportunity to relocate. Working in a different field may be necessary to make ends meet for that original dream. We all know things change, life happens and goals are altered. This workshop will provide students with examples of individuals an incredible life that was not a part of the blueprint and provide steps to help navigate a changing plan.

Workshop 6 - Authenticity: The Secret Ingredient to Building Your Network Thursday, April 17, 2014, 6:30 – 8:00 p.m.Speaker: Ms. Diana Navas, Human Resources and Diversity and Inclusion Professional, Charles SchwabDescription: The art of networking is powerful, but can be misunderstood or misused depending on the intentions of those involved. College campuses are an ideal place to begin developing and cultivating networking skills that yield meaningful and mutually beneficial relationships. As students prepare to enter the workforce it is important that they are authentic in the relationship building and recognize the ethical ways to establish networks. This workshop will explore the importance of authentic networking and discuss the methods in which students can cultivate these skills.

AssessmentA paper survey was provided to student participants at each of the leadership workshops conducted during the fall and spring semesters.

Workshop 1 - The Four Levels of Leadership: How to Create and Sustain Powerful Organizations– Survey provided to 34 participants and collected from 25 individuals at the end of the workshop with a response rate of 73.5%.

Attendance SummaryParticipants 34Semester Fall 2013Enrolled Students 33 (97.1%)Unknown 1 (3.0%)


EthnicityUnknown/Unassigned 8(23.5%)White (Non-Hispanic) 8 (23.5%)Black (Non-Hispanic) 4 (11.8%)Hispanic 12 (35.3%)Native Hawaiian/Pacific Islander

0 (0.0%)

Asian/Pacific Islander 2 (5.9%)

GenderFemale 26(76.5%)Male 8 (23.5%)

ClassificationFreshman 4(11.7%)Sophomore 6(17.6%)Junior 5(14.7%)Senior 13 (38.2%)None (non-students) 1 (2.9%)Graduate 4(11.8%)Doctoral 1 (2.9%)

92 % of respondents strongly agreed (23 individuals) and 8% agreed (2 individuals) that the presenter was knowledgeable. 92% of respondents strongly agreed and 8% agreed that the material will be beneficial to them as a leader. 56 % of respondents strongly agreed and 29% agreed that the time, place, and length of the workshop was appropriate, with 1 respondent being neutral.

Workshop 2 - College to Career: Translating Student Leadership Experience to the Workplace – Survey provided to 14 individuals and collected from 13 with a response rate of 92.9%.

Attendance SummaryParticipants 14Semester Fall 2013Enrolled Students 14(100%)


Unknown 0 (0.0%)

EthnicityUnassigned/Unknown 3 (21.4%)White (Non-Hispanic) 2 (14.3%)Black (Non-Hispanic) 4 (28.6%)Hispanic 5(35.7%)Native Hawaiian/Pacific Islander

0 (0.0%)

Asian/Pacific Islander 0 (0.0%)


ClassificationFreshman 0 (0.0%)Sophomore 5 (35.7%)Junior 3 (21.4%)Senior 3 (21.4%)Graduate 3 (21.4%)

85.7% of respondents agreed or strongly agreed that the presenter was knowledgeable. 71.4% agreed or strongly agreed (with 4.3% being neutral) that the material will be beneficial to them as a leader.

Workshop 3 - Recruiting and Motivating the Next Generations of Leaders: Lessons Learned – Survey provided to 17 individuals and collected from 9 with a response rate of 53%.

Attendance SummaryParticipants 17Semester Fall 2013Enrolled Students 17 (100%)Unknown 0 (0.0%)

Ethnicity


Unknown/Unassigned 6 (35.3%)White (Non-Hispanic) 2 (11.8%)Black (Non-Hispanic) 1 (5.8%)Hispanic 6 (35.3%)Native Hawaiian or Pacific Islander

1 (5.8%)

Asian/Pacific Islander 1(5.8%)

GenderFemale 13(76.5%)Male 4 (23.5%)

ClassificationFreshman 3 (17.6%)Sophomore 2(11.8%) Junior 4(23.5%)Senior 1 (5.8%)Graduate 7 (41.1%)

88.8% of respondents agreed or strongly agreed that the presenter was knowledgeable. 88.8% of respondents agreed or strongly agreed (with 1 responding neutral) that the activities were fun and engaging. 88% of respondents agreed or strongly agreed that the material they learned will be beneficial to them as a leader with 1 respondent being neutral.

Workshop 4 - Gender Equity and Leadership – Survey provided to 11 attendees and collected from 10 individuals with a response rate of 91%.

Attendance SummaryParticipants 11Semester Spring 2014Enrolled Students 11 (100%)Unknown 0 (0%)

EthnicityUnknown 4 (36.4%)White (Non-Hispanic) 2 (18.2%)Black (Non-Hispanic) 4(36.4%)


Hispanic 2 (18.2%)Native Hawaiian or Pacific Islander

0 (0%)

Asian/Pacific Islander 0 (0%)

GenderMale 3 27.2%)Female 8 (72.7%)

ClassificationFreshman 3 (27.2%)Sophomore 2(18.2%)Junior 3 27.2%)Senior 2(18.2%)Graduate 1 (9%)

100% of respondents strongly agreed that the presenter was knowledgeable, and all respondents also agreed or strongly agreed that the activities were fun and engaging. 100% agreed or strongly agreed that the material will be beneficial to them as a leader.

Workshop 5 - Changing Course: Navigating the Unplanned – Survey provided to 21 individuals and collected from 17 with a response rate of 81%.

Attendance SummaryParticipants 21Semester Spring 2014Enrolled Students 21 (100%)Unknown 0 (0%)

EthnicityUnknown 3 (14.3%)White (Non-Hispanic) 3 (14.3%)Black (Non-Hispanic) 3 (14.3%)Hispanic 10 (47.6%)Native Hawaiian or Pacific Islander

1 (4.7%)

Asian/Pacific Islander 1(4.7%)


GenderFemale 13 (62%)Male 8 (38.1%)

ClassificationFreshman 4 (19%)Sophomore 2 (9.5%)Junior 5 (23.8%)Senior 8 (38.1%)Graduate 1 (4.7%)Post-Baccalaureate 1 (4.7%)

100% of respondents strongly agreed that the presenter was knowledgeable. 94% of respondents strongly agreed that the material will be beneficial to them as a leader, with 1 student selecting neutral. 94% of respondents agreed or strongly agreed the activities were fun and engaging, with 1 student responding neutral.

Workshop 6 - Authenticity: The Secret Ingredient to Building Your Network – Survey provided to 15 individuals and collected from 13 with a response rate of 86.7%.

Attendance SummaryParticipants 15Semester Spring 2014Enrolled Students 15(100%)Unknown 0 (0%)

EthnicityUnknown 2 (6.7%)White (Non-Hispanic) 4 (26.7%)Black (Non-Hispanic) 2(13.3%)Hispanic 6 (40%)Native Hawaiian or Pacific Islander

1 (6.7%)

Asian or Pacific Islander

0 (0.0%)


GenderFemale 13(86.7%)Male 2 (13.3 %)

ClassificationFreshman 1 (6.7%)Sophomore 1(6.7%)Junior 7(46.7%)Senior 4(26.7%)Post-Baccalaureate 1 (6.7%)Doctoral 1 (6.7%)

100% of respondents strongly agreed that the presenter was knowledgeable, and all respondents also agreed or strongly agreed that the activities were fun and engaging. 100% agreed or strongly agreed that the material will be beneficial to them as a leader

ImprovementsSurvey responses indicate that the Leadership Institute has provided knowledgeable and engaging workshops to assist in the personal leadership development of its participants. The Institute would like to see an increase in the number of attendees to enhance the engagement offered at each session. Increasing the number of attendees will provide an opportunity for more group discussions and activities.

The Leadership Institute will continue to keep all workshops less than two hours, preferably around an hour and a half to maintain student engagement and interest, and host them in the early evening so not to compete with the typical class schedule of our student participants.

Leadership Film SeriesThe Leadership Film Series provides an opportunity for students to watch movies which reveal aspects of leaders appearing throughout the history of cinema. The Leadership Film Series offers an opportunity to observe leadership in action and relate it to one's own leadership style. Following each film, a panel of students, faculty, and/or staff will engage the audience in a discussion of the film's leadership lessons and implications. The goals of the series include:

exploring what ethical leadership means to different people in different historical periods, critiquing leadership qualities of characters found in popular and historical films, and identifying leadership strategies that result in positive social change either locally and/or

globally.

Screenings are free and open to any member of the Texas State community until capacity is reached. The series is offered once each long semester.

Fall Film Series: Big Bang TheoryWednesday, October 9, 2013, 5:00 – 7:00 p.m.


Speaker(s): Cindy Plotts, Ph.D., Professor of School Psychology at Texas State University; Donna Murphee, LCSW, Cedar Creek Associates, LLC; Joan Matthews, Ph.D., Cedar Creek Associates, LLC.

Description: The Leadership Film Series is a program that provides students the opportunity to observe leadership through the use of television and film and relate it to their own leadership style or experiences through a guided facilitation from a faculty/staff member or a panel. This edition of the Leadership Film Series has selected episodes of the Big Bang Theory as a way to tie into the 2013-2014 Common Experience theme. Facilitated by mental health researchers and practitioners, the program will use comedy to humanize some of the issues faced by the characters and connect it with our students to increase understanding and awareness, as well as to eliminate some of the social stigma associated with mental health issues.

Spring Film Series: PARRHESIA Wednesday, April 2, 2014, 5:30 – 7:30 p.m.Speaker(s): Shawn Patrick, Ed.D., Associate Professor of Professional Counseling; John Anthony Beckenbach, Ed.D., Assistant Professor of Professional Counseling.

Description: PARRHESIA is a film that presents the stories of eight individuals to stimulate thinking and conversation about anti-oppression. The audience will examine the ways that they already have or can take action to create safer and more inclusive environments in their communities. A "rough cut" will be shown and the audience will engage in a dialogue with the filmmakers, Drs. Shawn Patrick and John Anthony Beckenbach, and cast members to generate feedback and suggestions regarding the film's development. This feedback will be used to help complete the final cut of the film as well as invite thoughts about the kinds of reactions or influence invoked by the film around issues of social justice.

AssessmentA paper survey was provided to student participants at each of the film series events conducted during the fall and spring semesters.

Fall Film Series: Big Bang TheorySurvey provided to 44 individuals and collected from 26 individuals at the end of the workshop with a response rate of 59%

Attendance SummaryParticipants 44Semester Fall 2013Enrolled Students 44Unknown 0

EthnicityUnassigned/Unknown 9 (20.45%)


White (Non-Hispanic) 5 (11.36%)Black (Non-Hispanic) 19 (43.19%)Hispanic 11 (25%)Asian/Pacific Islander 0 (0%)Native Hawaiian or Pacific Islander

0 (0%)


ClassificationFreshman 17 (38.64%)Sophomore 6 (13.64%)Junior 4 (9.09%)Senior 15 (34.09%)None 0 (0%)Graduate 2 (4.54%)

53% of respondents agreed or strongly agreed that the panelists were knowledgeable. 80.77% of respondents agreed or strongly agreed that the material will be beneficial to them as a leader, with two respondents identifying as neutral and one respondent disagreeing. 88.46% of respondents agreed or strongly agreed that the length of the program was appropriate.

Spring Film Series: PARRHESIA – Survey provided to 41 individuals and collected from 26 with a response rate of 63.4%.

Attendance SummaryParticipants 41Semester Spring 2014Enrolled Students 40 (97.56%)Non-Students 1 (2.44%)

EthnicityWhite (Non-Hispanic) 11 (26.8%)Black (Non-Hispanic) 5 (9.8%)


Hispanic 10 (24.4%)Unknown 10 (24.4%)Unassigned 3 (7.3%)Asian/Pacific Islander 2 (4.9%)

GenderFemale 32 (78%)Male 9 (22%)

ClassificationFreshman 1 (2.4%)Sophomore 4 (9.7%)Junior 3 (7.3%)Senior 9 (22%)Post Baccalaureate 2 (4.8%)Graduate 20 (48.8%)None 1 (2.4%)Doctoral 1 (2.4%)

100% of respondents agreed or strongly agreed that the panelists were knowledgeable. 96.3% of respondents agreed or strongly agreed that the material will be beneficial to them as a leader, with one respondent selecting neutral. 85.19% of respondents agreed or strongly agreed that the length of the program was appropriate, with two respondents selecting neutral and two respondents showing no response. 93% of respondents agreed or strongly agreed that they have a great understanding of how to start a conversation about oppression, with one respondent selecting neutral. 93% of respondents agreed or strongly agreed that they have a greater understanding and awareness of how to confront oppression in everyday life.

ImprovementsBased off evaluations, the lowest rated item concerned the appropriate length of the program. To address this, the Leadership Institute should adjust the time of the program to fit the needs of students by surveying future Film Series events about what would be an appropriate time for the program to occur.

Leadership Institute Annual Conference Each year the Leadership Institute holds an annual conference based on the Common Experience theme and Core Values of the Leadership Institute. The conference was held on February 21-22,


2014 on the Texas State University campus in the LBJ Student Center. This year’s conference theme was “Leadership and Learning: Celebrating the Journey.” Student participants are selected through a delegate process from departments across the Texas State campus as well as each registered student organization. There were 497 total participants, including 354 student participants at this year’s conference. The total cost of the conference is $27,197.00 (94.86% of which is obtained through fundraising).

The primary purpose of the conference is to bring together students from diverse backgrounds to learn leadership skills, engage students in values-based activities that foster ethical leadership development, build a unified community, cultivate social responsibility, and inspire students to adopt a new way of life while expanding their leadership potential. The learning outcomes for this year’s conference were:

• Students will process how skills developed in one context might be applied in other arenas. • Students will learn from stories in which individuals acknowledge problems or failures and

learning derived.• Students will build the capacity to identify parallel experiences and translate efficacy across

them. • Students will develop formal and informal relationships across organizational involvement,

and learn from each other. The conference included three keynote speakers – one for Friday evening (Julián Castro, Mayor, City of San Antonio, Texas) and two for Saturday (Don McPherson, Activist, Educator, Feminist, Entrepreneur, College Football Hall of Famer and Jessica Gendron Williams, CEO, Phired Up Productions) and 24 breakout sessions presenters/panelists. Twenty-one (21) breakout sessions were offered that focused on general leadership development the six core values of the Leadership Institute (social responsibility, ethics/integrity, inclusivity, excellence, civic engagement, empowerment) and the Common Experience theme (mental health).

Participants were divided into small groups of 8-10 students which are led by experienced student leaders who were recruited from the Student Leadership Board, Student Government, Student Foundation, graduate students and other student leaders on campus. These small group leaders served as guides for students throughout the conference. Each small group met three times during the conference and facilitated the following guided activities:

Introductions/Purpose/Community Agreement/ Conference Expectations Checking in/Discussion about motivation since attending breakout sessions/ Discussion

about their individual leadership journey and how their passion influences their actions Discussion about “All Leadership is Social”, conference experience reflection and

discussion of how they will utilize these skills or lessons and any other take away concepts

The planning committee for the conference was intentional about finding ways to integrate the conference theme into all aspects. Students were encouraged to “tweet” throughout the conference using the hashtag #LIAnnual14, which allowed them to comment on keynote speeches and breakout sessions, as well as connect and network with their small groups and other conference participants.

Assessment


Participant tracking was conducted to determine the demographics of those attending the confernece. A total of 497 people participated in the conference as shown in Figure 1. The non-Texas State attendance is detailed in Figure 2 indicating the other universities who participated, which included Our Lady of the Lake University, Sam Houston University, Stephen F. Austin University, Texas A&M University-Kingsville, The University of Texas at Arlington, The University of Texas at Dallas, The University of Texas at Austin, The University of Houston-Victoria, and University of the Incarnate Word. Figures 3 and 4 illustrate the sex and ethnicity whereas Figures 5 and 6 show the classification and college of Texas State student attendees. These demographics indicate that the majority of Texas State students who attended were females (67%) and majoring within the College of Liberal Arts.




Assessment


A paper survey was provided to all student participants during the 2014 Leadership Institute Annual Conference. This survey was provided to all 354 student participants on Saturday, February 22, 2014 at the end of the conference and was collected from 238 individuals with a response rate of 67.23%.

Major findings of the assessment showed that 97% of respondents agreed or strongly agreed that they enjoyed the conference overall. 97% of respondents agreed or strongly agreed that they enjoyed the small group meetings, and 96% of respondents stated they would recommend the Leadership Institute Annual Conference to another student.

The assessment also provided valuable feedback related to the keynote speakers. 97% of respondents agreed/strongly agreed that Julián Castro’s session was engaging, and 96% found his session relevant to their leadership experience and better understood how it relates to their future. 97% of respondents agreed/strongly agreed that Don McPherson’s session was engaging, and 95% found his session relevant to their leadership experience and better understood how it relates to their future. 99% of respondents agreed/strongly agreed that Jessica Gendron Williams session was engaging, and 97% found her session relevant to their leadership experience and better understood how it relates to their future.

ImprovementsThe previous assessment allowed us to significantly improve the process for the 2014 Leadership Institute Annual Conference. We restructured the lunch portion of the program to allow students more time to interact with their small groups and other participants. The use of social media was also very strategic this year. Outlets, such as Twitter and Facebook, were used to create anticipation for the event as well as promote breakout sessions. Adjustments were also made to the check in process as well as the lunch line to increase productivity.

Based on this year’s assessment, we plan to revisit the development and usage of a smartphone application increase participation through social media. We also plan to explore the possibility of more structured programming for non-student attendees, such as advisors from other campuses or professional staff from Texas State. We also plan to select small group facilitators earlier in the year so that they can be trained and feel more prepared for their role.

LeaderShape® - Texas State

Attendance Summary - 2013Participants 57Semester Summer 2013Enrolled Students 57 (100%)

EthnicityWhite (Non-Hispanic) 14 (24.56%)


Black (Non-Hispanic) 6 (10.53%)Hispanic 19 (33.33%)Asian/Pacific Islander 9 (15.79%)Unknown/Unassigned 8 (14.04%)Native Hawaiian or Pacific Islander 1 (1.75%)


ClassificationFreshman 3 (5.26%)Sophomore 13 (22.81%)Junior 20 (35.09%)Senior 21 (36.84%)

Attendance Summary - 2014Participants 60Semester Summer 2014Enrolled Students 57 (95%)

EthnicityMultiracial 8 (13.0%)American Indian or Native American 0 (0.0%)Asian American or Pacific Islander 2 (3.0%)Black or African American 3 (5.0%)Latino or Hispanic 25 (42.0%)White or Caucasian (Non-Hispanic) 21 (35%)No Answer 1 (2.0%)


GenderFemale 44 (73%)Male 16 (27%)

ClassificationFirst 2 (3.0%)Sophomore 14 (23.0%)Junior 20 (34.0%)Senior 21 (35.0%)Graduate 1 (2.0%)No Answer 2 (2.0%)

Student Leadership Conference TravelLeadership development conferences are important opportunities for students to network with other student leaders, learn successful practices from peers, and develop their personal and leadership skills. Yet very few student organizations are able to adequately invest in their student leadership. The Dean of Students Office requested financial assistance from the Student Service Fee Committee to support student travel for leadership development. As part of a comprehensive leadership development program, student travel is an important aspect in delivering experiential learning opportunities.

Student travel is a highly beneficial endeavor. Student leaders able to travel for leadership development conferences benefit directly from the experience with enhanced leadership skills. Furthermore, the entire organization benefits from the ideas, energy, motivation, and renewed focus those students often share upon return from leadership conferences. This will enable the organization to better serve the student body. A more cohesive student organization is better able to recruit and retain students in the group, leading to increased involvement. The Student Service Fee Committee recognized the important of student travel and agreed to fund $15,000 for the Leadership Institute to send students to leadership development opportunities.

LeaderShape National SessionChampaign, ILJuly 28-August 2, 2013 Number of Students: 2 students, 6 days

LeaderShape consists of six intense days of dialogue and interactive self-discovery in a supportive Learning Community. The LeaderShape Institute challenges participants to lead with integrity while working towards a vision grounded in their deepest values. Participants explore not only what they want to do, but who they want to be. The week is dynamic, challenging and exciting, and is intended to produce a breakthrough in the leadership


capacity of participants – benefitting them individually, as well as their respective communities and the organizations they will go on to lead and serve in the future.

National Hispanic Institute’s Collegiate Leadership Network ChallengeGrand Hyatt; San Antonio, TXOctober 31 – November 3, 2013Number of Students: 1 student, 4 days

The National Hispanic Institute created the Collegiate Leadership Network Challenge (CLN), a four-day learning experience for undergraduates to learn about social entrepreneurship as a strategy for community development and social change. The 2013 Collegiate Leadership Network Challenge was hosted as a program feature of NHI’s international showcase of the Latino community’s most talented young leaders, Celebración.

Hatton W. Sumners Student Leadership ConferenceThe University of Texas at Austin; Austin, TXFebruary 20-22, 2014Number of Students: 3 students, 3 days

The Hatton W. Sumners Undergraduate Student Leadership Conference is a critical part of the Center for Ethical Leadership's educational mission to develop leaders for tomorrow. Leadership is a highly complex form of human behavior that requires the integration of knowledge and experience. Because the Center aims to contribute to the development of future leaders, not just to the science of leadership, they strive to bring educators and students into association with leaders from many settings who can share their experiences and insights. The purpose of the conference is to develop the leadership potential of current students in higher education.

Texas Student Leadership Forum on Faith and Values (state-level version of national forum)Austin, TXApril 4 - 6, 2014Number of Students: 5 students, 3 days

The purpose of the Texas Student Leadership Forum is to create an opportunity for today’s student leaders to discuss the leadership philosophy of Jesus of Nazareth with political, business and professional leaders for the ultimate benefit of our state, nation and world. The forum is not religious in nature and welcomes individuals of all faiths to participate and engage in a mutigenerational dialogue about the faith and values that guide a leader’s actions.

National Conference on Race and Ethnicity in America (NCORE®)Indianapolis, IndianaMay 27 – 31, 2014


Number of Students: 3 students, 5 daysThe NCORE® conference series constitutes the leading and most comprehensive national forum on issues of race and ethnicity in American higher education. The conference focuses on the complex task of creating and sustaining comprehensive institutional change designed to improve racial and ethnic relations on campus and to expand opportunities for educational access and success by culturally diverse, traditionally underrepresented populations.

LeaderShape® - Texas State SessionNew Braunfels, TexasMay 19-24, 2014 Number of Students: 6 students, 6 days

LeaderShape consists of six intense days of dialogue and interactive self-discovery in a supportive Learning Community. The LeaderShape Institute challenges participants to lead with integrity while working towards a vision grounded in their deepest values. Participants explore not only what they want to do, but who they want to be. The week is dynamic, challenging and exciting, and is intended to produce a breakthrough in the leadership capacity of participants – benefitting them individually, as well as their respective communities and the organizations they will go on to lead and serve in the future.

Undergraduate Interfraternity InstituteBloomington, IndianaMay 17-21, 2014 and July 16-20, 2014 (Assessment for July session will be included in the FY15 Annual Report)Number of Students: 6 students, 5 days

The Undergraduate Interfraternity Institute® (UIFI®) is a five day institute that brings together fraternity men and sorority women from across North America to create opportunities to explore, define, and enhance their leadership skills, personal awareness, commitment to their fraternity or sorority, and grow to expect values based action from themselves and those they lead.

LeaderShape National SessionChampaign, IllinoisJuly 27 – August 1, 2014 (Assessment will be included in the FY15 Annual Report)Number of Students: 2 students, 6 days

LeaderShape consists of six intense days of dialogue and interactive self-discovery in a supportive Learning Community. The LeaderShape Institute challenges participants to lead with integrity while working towards a vision grounded in their deepest values. Participants explore not only what they want to do, but who they want to be. The week is dynamic, challenging and exciting, and is intended to produce a breakthrough in the leadership capacity of participants – benefitting them individually, as well as their respective communities and the organizations they will go on to lead and serve in the future.


AssessmentA paper or electronic survey was provided to student participants upon their return at each of the following student leadership conferences. LeaderShape National Sessions – included in this report because students attended in summer 2013. Reporting on summer 2014 travel will be included in the 2014-2015 assessments.

LeaderShape National Session – 7/28/2013 - 8/2/2013 Champaign, IL – Electronic survey provided to two individuals and collected from one individual for a response rate of 50%.

The only respondent and attendee rated the overall conference as a 5 on a scale of 1 to 5 (with 5 being the highest). The respondent indicated he/she would recommend this conference to other students, and felt it was a rewarding experience to be surrounded by other participants eager to learn from across the nation. The respondent also indicated an interest in remaining engaged with the program and a desire to serve as a facilitator in the future.

National Hispanic Institute’s Collegiate Leadership Networking Challenge – 10/31 – 11/3/2013 – Electronic survey provided to one individual and collected from one individual with a response rate of 100%.

The only respondent and attendee rated the overall conference as a 4 on a scale of 1 to 5 (with 5 being the highest). The respondent indicated he/she would recommend this conference to other students, and commented that this conference was a life-changing experience. The respondent’s recommendation for improvement was additional structure to the program.

Hatton W. Sumners Student Leadership Conference - 2/20-22/2014 - Electronic survey provided to three individuals and collected from three individuals with a response rate of 100%.

The average rating of the Hatton W. Sumners Student Leadership Conference was 5 on a scale of 1 to 5 (with 5 being the highest). 100% of respondents would recommend the conference to another student. Major themes in the comments about what student attendees most enjoyed were the keynote and breakout session speakers, networking with other student participants from diverse backgrounds, and the focus on individual strengths and development. Participation in this conference affected the leadership development of participants by allowing participants to learn more about their personal strengths, values and ethical beliefs.

Texas Student Leadership Forum on Faith and Values – 4/4-6/2014 – Electronic survey provided to five individuals and collected from three individuals with a response rate of 60%.

The average rating of the Texas Student Leadership Forum on Faith and Values was a 3.33 on a scale of 1 to 5 (with 5 being the highest). One respondent rated the


conference as a 1, with the two other participants rating as a 4 and a 5 respectively. 66.67% of respondents stated they would recommend the conference to other students. A major theme indicated in the comments about what student participants most enjoyed was the small group interaction they had. Parts of the conference that respondents recommended for improvement were the level of professionalism of the program and better planning and time management.

LeaderShape®-Texas State – 5/19-24/2014 – Electronic survey provided to six individuals and collected from one individual for a response rate of 33.33%

The respondents rated the overall conference as a 5 on a scale of 1 to 5 (with 5 being the highest). The respondents indicated he/she would recommend this conference to other students, and commented LeaderShape®-Texas State was a life-changing conference that brought together positive, empowering individuals who are all striving to change the world for the better.

Undergraduate Interfraternity Institute – 5/17-21/2014 – Electronic survey provided to one individual and collected from one individual for a response rate of 100%.

The only respondent and attendee rated the overall conference as a 5 on a scale of 1 to 5 (with 5 being the highest). The respondent indicated he/she would recommend this conference to other students, and commented that in addition to being inspired and motivated by the conference, there was nothing that he/she did not enjoy.

National Conference on Race and Ethnicity in America (NCORE®) – 5/27-31/2014 – Electronic survey provided to three individuals and collected from three individuals for a response rate of 100%.

The average rating of the National Conference on Race and Ethnicity in America was 3 on a scale of 1 to 5 (with 5 being the highest). 66.67% of respondents would recommend the conference to another student. Respondents noted that they most enjoyed the opportunities for learning and networking with other social justice advocates from across the country. Respondent who would not recommend the conference to other students felt the focus was too narrow on race and ethnicity issues, rather than more expansive views of diversity and identity.

ImprovementsDecisions about student travel for the 2013-2014 fiscal year will be determined based on the findings in this assessment. For example, the Leadership Institute will reconsider participation in conferences that were not as highly rated or recommended, such as the Texas Leadership Forum on Faith and Values. The cost to send students will also factor into the decision-making process.

These assessments also illustrate the importance of scheduling a post-trip meeting where students complete paper or electronic evaluations in the office assessing their experience.


Utilizing the electronic evaluations compared to paper evaluations has led to much lower response rates.

Presentations presented by Area Staff in 2013-2014

PERSON PRESENTATION TITLE AUDIENCE LOCATION

6/19/13

LARAMIE A. MCWILLIAMS AND KRISTINA GRAVES

IMPORTANCE OF INVOLVEMENT IN COLLEGIATE SUCCESS

COLLEGE AWARENESS PROGRAM/CENTER FOR P-16 INITIATIVES

UNDERGRADUATE ACADEMIC CENTER

7/10/13

KRISTINA GRAVES IMPORTANCE OF INVOLVEMENT IN COLLEGIATE SUCCESS

COLLEGE AWARENESS PROGRAM/CENTER FOR P-16 INITIATIVES

UNDERGRADUATE ACADEMIC CENTER

7/27/13

LARAMIE A. MCWILLIAMS AND KRISTINA GRAVES

TEAMBUILDING HISPANIC SCHOLARSHIP FUND SUMMER PROGRAM STUDENTS

LBJ STUDENT CENTER

8/8/13 LARAMIE A. MCWILLIAMS AND KRISTINA GRAVES

EFFECTIVE COMMUNICATION FOR RESIDENT ASSISTANTS

RESIDENT ASSISTANTS OF THE DEPARTMENT OF HOUSING AND RESIDENTIAL LIFE

LBJ STUDENT CENTER

8/23/13

DR. ASHLEY SPICER-RUNNELS AND LARAMIE MCWILLIAMS

OVERVIEW OF LEADERSHIP INSTITUTE

BLACK STUDENT ORGANIZATION RETREAT

LBJ STUDENT CENTER

9/29/13

LARAMIE A. MCWILLIAMS

THE STUDENT LEADERSHIP CHALLENGE

STUDENT ORGANIZATIONS CONFERENCE

LBJ STUDENT CENTER

10/14/13

DR. ASHLEY SPICER-RUNNELS, LARAMIE A. MCWILLIAMS AND KRISTINA GRAVES

LEADERSHIP DEVELOPMENT: THE SHARED RESPONSIBILITY OF STUDENT AFFAIRS PROFESSIONALS

TEXAS ASSOCIATION OF COLLEGE AND UNIVERSITY STUDENT PERSONNEL ADMINISTRATORS

HOUSTON, TEXAS

11/5/13

BAILEY P. ALBRECHT OVERVIEW OF LEADERSHIP INSTITUTE

EXERCISE SPORTS SCIENCE CLUB

JOWERS CENTER

12/4/13

DR. ASHLEY SPICER-RUNNELS

OVERVIEW OF LEADERSHIP INSTITUTE

UNIVERSITY SEMINAR (US 1100) STUDENTS

DERRICK HALL

12/6/13

DR. ASHLEY SPICER-RUNNELS AND LARAMIE A.

STRENGTHSQUEST TRAINING

PRE-PHYSICAL THERAPY ORGANIZATION

LBJ STUDENT CENTER


PERSON PRESENTATION TITLE AUDIENCE LOCATION MCWILLIAMS OFFICERS

1/8/13 DR. ASHLEY SPICER-RUNNELS

BE COUNTED: UTILIZING ICAT

RESIDENT ASSISTANT TRAINING

GAILLARDIA HALL

1/9/13 DR. ASHLEY SPICER-RUNNELS AND LARAMIE A. MCWILLIAMS


OFFICE OF DISABILITY SERVICES STAFF RETREAT

SAN MARCOS HALL

2/12/14

DR. ASHLEY SPICER-RUNNELS AND LARAMIE A. MCWILLIAMS


PATHFINDER: TEXAS STATE EMERGING LEADERS PROGRAM

LBJ STUDENT CENTER

2/14/14



TEXAS STATE LEADERSHIP CAPSTONE PROGRAM: STEP FORWARD, GIVE BACK

LBJ STUDENT CENTER

2/14/14


SOCIAL EXCELLENCE TRAINING


LBJ STUDENT CENTER

2/26/14


EVOLUTION OF LEADERSHIP THEORY


LBJ STUDENT CENTER

2/28/14


DEFINING LEADERSHIP


LBJ STUDENT CENTER


EXPLORING YOUR LEADERSHIP STYLE

UNIVERSITY AMBASSADORS

LBJ STUDENT CENTER


LEADERSHIP INSTITUTE OVERVIEW

PRE-PHYSICAL THERAPY ORGANIZATION

HINES ACADEMIC CENTER

3/7/14 BAILEY ALBRECHT PERSONAL VALUES EXPLORATION


LBJ STUDENT CENTER

3/26/14


SOCIAL EXCELLENCE

ORDER OF OMEGA LBJ STUDENT CENTER


PERSON PRESENTATION TITLE AUDIENCE LOCATION TRAINING

4/2/14 KRISTINA GRAVES ETHICAL LEADERSHIP


LBJ STUDENT CENTER

4/11/14


LEADERSHIP STYLES AND GROUP DYNAMICS

STUDENT FOUNDATION RETREAT

LBJ STUDENT CENTER




LARAMIE MCWILLIAMS

DEAN OF STUDENTS OFFICE MEMBER OF THE YEAR

STUDENT FOUNDATION

LEADERSHIP INSTITUTE STAFF

SPOTLIGHT AWARD – THEORY TO PRACTICE

NASPA STUDENT LEADERSHIP PROGRAMS KNOWLEDGE COMMUNITY

LEADERSHIP INSTITUTE STAFF

SAFE OFFICE AWARD OFFICE OF STUDENT DIVERSITY AND INCLUSION


Objective 1Reach goal of an endowment for the Leadership Institute and continue growing the endowment to support major Institute programs, including the Leadership Institute Annual Conference.

Objective 1 statusThe Leadership Institute has continued to raise funds toward the bulk of the amount needed to present the Leadership Institute Annual Conference in addition to contributing to the Leadership Institute endowment fund. Efforts will continue during the next fiscal year to grow this endowment before any funds will be used. The Leadership Institute began developing the Bobcat Leader Legacy Fund to explore fundraising among student organizations and added an Endowment Coordinator position to the Student Leadership Board to assist with raising funds. Other opportunities for increased fundraising efforts include seeking corporate sponsors for LeaderShape®-Texas State.

Objective 2Create Leadership Institute Advisory Board consisting of students, faculty, staff and alumni representatives.


Objective 2 statusDue to the importance of increasing programmatic offerings by the Leadership Institute and priorities to sustain the quality associated with the Leadership Institute Annual Conference, a decision was made to postpone the formal creation of this body. Significant progress was made in building partnerships with units within the Division of Student Affairs along with other university departments including the Alumni Association, University College, Honors College, College of Fine Arts and Communications, College of Education and the College of Science and Engineering.

Objective 3Continue development of the Student Leadership Team to assist full-time staff in the development and implementation of Institute programs.

Objective 3 statusDuring the fall 2013 semester, the Student Leadership Team was restructured to meet the vision of the Leadership Institute and the Dean of Students Office. The new structure was introduced during the spring 2014 semester and resulted in renaming of the organization as the Student Leadership Board. Although the organization is open to all Texas State students, it is led by a board of 23 students that contribute to the initiatives of the organization and the Leadership Institute. Student Leadership Board members participate in bi-weekly meetings (with officers meeting on off weeks) during the academic year. Members served as small group facilitators for the Leadership Institute Annual Conference, assisted with outreach, planning and implementation of the Leadership Film and Workshop Series, and planned and presented leadership development workshops to its members. Several members were also selected, because of their hard work, to participate in state leadership conferences and opportunities.

Objective 4Continue to develop and implement programming for a multi-tiered leadership development program.

Objective 4 statusDuring the spring 2014 the Leadership Institute began the Pathfinder: Texas State Emerging Leaders Program and reintroduced the Student Leadership Team as the Student Leadership Board. The implementation of Pathfinder provided additional programming to the existing emerging leader tier. The new Student Leadership Board structure contributed to all three leadership development tiers because the organization provides multiple opportunities for student involvement and learning. All previously implemented programs among the tiers have continued to be offered.

Objective 5Continue planning and implementation of the Leadership Institute Annual Conference and convene regular meetings of the Conference Planning Committee.

Objective 5 status


The Leadership Institute Annual Conference continues to be a signature event for the Leadership Institute, and successfully hosted 354 student participants at the 2014 conference held on February 21-22, 2014. The Conference Planning Committee meets throughout the academic year and is not only important in the planning process, but has assisted the Institute in relationship building within the Division of Student Affairs and with academic departments as well.

Objective 6Continue implementation of the Texas State Leadership Capstone Program: Step Forward, Give Back and conduct greater recruitment efforts.

Objective 6 statusThe Texas State Leadership Capstone Program: Step Forward, Give Back, which began in 2012, successfully completed two cycles this academic year. A total of 44 students participated in Capstone this academic year, including 26 during the fall 2013 semester and 18 during the spring 2014. To ensure a quality program, the Leadership Institute staff are examining their recruitment practices.

Objective 7Create the Pathfinder: Texas State Emerging Leaders Cohort Program to be implemented in the spring 2014 semester.

Objective 7 statusThe Pathfinder: Texas State Emerging Leaders Program was successfully implemented during the spring 2014 semester. There were 24 first year student participants and 6 mentors. The curriculum was developed using the core values of the Leadership Institute and research related to leadership education.

Objective 8Continue implementation of the LeaderShape®-Texas State campus-based program and increase outreach for sponsorships.

Objective 8 statusThe Leadership Institute hosted its first campus-based session of LeaderShape®-Texas State from May 20-25, 2013 with 57 students and 15 staff participating. Students who had previously attended national sessions served as faculty for the session and played a major role in the development and implementation of the program. The second LeaderShape®-Texas State was hosted May 19-24, 2014 with 60 students and 14 staff participating. We intend to host a recurring session each year and will continue to seek sponsorship for future sessions.

Objective 9Develop marketing plan to promote the Leadership Institute incorporating the Institute website, technology, and print and social media.

Objective 9 status


The Leadership Institute website was redesigned to attract more viewers and to more effectively communicate opportunities. Furthermore, the Leadership Institute has enhanced its presence on social media through the use of Twitter and Facebook to provide real-time updates and opportunities for students. Additionally, the department staff have been able to share experiences with students that are unable to attend events. There are three positions within the Student Leadership Board allocated for marketing and outreach initiatives. These students will not only assist the Student Leadership Board, but will also provide assistance and feedback regarding marketing initiatives to the Leadership Institute staff. A formal marketing plan will be developed during the summer of 2014 and will be implemented beginning fall 2014.

Objective 10Continue to be intentional and inclusive of the Leadership Institute core values through programming and educational efforts.

Objective 10 statusThe Leadership Institute staff have been very intentional with the implementation of the core values throughout the programming efforts of the department. This is best displayed by the Pathfinder: Texas State Emerging Leaders Program which incorporated the core values into each weekly meeting by assigning groups a core values and requiring them to report to their peers about the way in which their core value related to the topic discussed for the week. The breakout sessions for the Leadership Institute Annual Conference also aligned directly with the core values of the Institute and the staff ensured that there was an equitable representation of core values offered.


1. Reach goal of an endowment for the Leadership Institute and continue growing the endowment to support major Institute programs, including the Leadership Institute Annual Conference.

2. Develop and incorporate a service learning component to enhance the leadership development potential of participants.

3. Expand the Leadership on Demand workshop opportunities using outreach to student organizations and the development of Student Leadership Board members.

4. Enhance the leadership development opportunities provided the Student Leadership Board officers.

5. Continue implementation of the Pathfinder: Texas State Emerging Leaders Program and conduct greater recruitment efforts.

6. Develop marketing plan to promote the Leadership Institute incorporating the Institute website, technology, and print and social media.

7. Begin the development of a leadership course by benchmarking courses and programs provided at similar institutions.

8. Explore and assess additional cultural immersion opportunities.


9. Develop a clearinghouse policy assessment to ensure that the Leadership Institute is meeting the needs of students.

10. Develop an updated strategic plan to provide guidance to the future of the Leadership Institute.

11. Begin identifying areas of research and publication opportunities to affirm the quality of programming and services offered by the Leadership Institute.


Challenges/Obstacles1. Recruitment and retention of male students2. Retention of students in extended programs such as Student Leadership Board, Capstone,

and Pathfinder3. Fundraising due to lack of sufficient permanent funding has required the use of resources

and staff participation.4. Due to an increase in the number of programs and services being offered, space has become

limited and scheduling more difficult. 5. Legends of China cultural immersion program information (dates, pricing, etc.) is not

available until the middle of the academic year which makes it difficult for students to participate (financially).

6. Recruitment of advanced student leaders that are not over-committed

Trends1. There is a greater focus on and incorporation of diversity and social justice issues.2. Tiered models are being incorporated into programming. 3. Leadership minors are partnering with leadership offices to provide programming and

classroom instruction.4. There is an increased emphasis on collaboration among leadership offices and other campus

departments. 5. Student organizations, both chartered and registered, are inviting leadership staff to present

at organization meetings and retreats. 6. Participation and retention among male students is low compared to institution population.7. Service learning components are becoming more integrated with leadership programs and

departments.



STUDENT EMERGENCY SERVICES


2013-2014

Accomplishments/Retention Initiatives

1. Provided 530 students with Absence Notifications service during the fall and spring semesters on behalf of students who could not attend class due to experiencing emergency situations.

2. Emailed 2120 faculty with Absence Notifications on behalf of students who could not attend class due to experiencing emergency situations.

3. Distributed $17,516 through the Student Emergency Services funding including Student Affairs Emergency Grants, the new Corporal Michael Warner Davis Veterans Emergency Grant and Crawford Loans to 35 students who experienced emergencies or crisis.

4. Assisted 359 students who were affected by the flooding in October 31, 2013.5. Assisted 29 students who were affected by multiple days of icy weather conditions during the

spring semester.6. Created a Graduate Research Assistant training manual specifically addressing the position

utilized by Student Emergency Services.7. Scheduled 111 appointments for meeting in person and over the phone to assist student

emergency related problems including absences, financial problems and withdrawing.8. Responded to 15 PAWS Alerts related to issues such as family/personal crisis, family/friend

death and classroom disruption.9. Reached out to 31 students in an effort to ensure their well-being and awareness of available

resources to assist with their academic success. Often, these students may have expressed or led someone to believe they may be suicidal.

10. Responded to 1536 emails received in the Dean of Students inbox.11. Sent 25 letters to students who had received noise citations in San Marcos.12. Processed 259 reports of students who violated the Tobacco Policy.

13. Emailed 213 students who were reported to have violated the Tobacco Policy only once.a. Processed 22 reports of second Tobacco Policy violations. Met with 19 students for

second Tobacco Policy violations.b. Referred 1 student with a second Tobacco Policy violation to Student Justice for not

attending educational meeting. Referred 1 student with a second Tobacco Policy violation to Student Justice for an additional Code of Student Conduct violation during the Tobacco Policy violation.

c. Placed a hold on student account for one student with a second Tobacco Policy violation after student withdrew from the university before attending an educational meeting.

14. Coordinated the Behavior Assessment Team consultations with two faculty members.


15. Gathered information and led discussions of the Behavior Assessment Team that assessed threat level to the university community by 16 students of concern, recommended action plans to reduce threat level and that recommended steps to provide support to 31 students who the university was concerned for the students’ own well-being.

16. Revised the Student Emergency Services website to add updated information, FAQs and an online Absence Notification request form.

17. Created and implemented an online Absence Notification request form and satisfaction survey form.


Department Goal 1 (2012-2017): Support student success by enhancing services to assist student emergencies and university related concerns.

Department Objective 1.1 (2012-2017): Create a comprehensive review and response process for addressing reported student emergencies and university related concerns.Student Affairs Goal: I. Facilitate the retention, graduation and career development of a high quality, diverse student population.

Department Strategy 1.1.1 (2012-2017): Develop comprehensive written processes for responding to student emergencies brought to the attention of the Dean of Students Office

Beg FY: FY12 End FY: FY13 Status: The strategy is complete. Materials have been created for standardized training procedures and online forms have been launched on the website encouraging students to ask for absence notifications using a standard method. The success of implementation waits to be seen but the materials and processes are in place.

Department Strategy 1.1.2 (2012-2017): Hire a full-time staff person to coordinate emergency services for common/routine emergencies often experienced by students.Beg FY: FY13 End FY: FY14Status: This strategy is currently on-going. This year a request was submitted for Student Services Fee funding for this position. President Trauth approved the Student Service Fee Committee recommendation to permanently fund a part-time Coordinator for Student Emergency Services. The selection process for this position will begin in summer 2014 for hire in fall 2014.

Assessments


Student Emergency Services conducted a total of three assessments this year, which included Absence Notification Tracking, Customer Tracking, and Student Absence Notification Satisfaction Survey.

Absence Notification TrackingIn an effort to better understand the distribution of absences reported for notifications, data was analyzed for percentages of absences between fall 2013(41%) and spring 2014(59%) as shown in the Total Absence Notifications 2013-2014 pie chart (below). The 530 total absences reported this year were medically related (62%), related to a death in the family (15%), or related to another type of emergency (23%) as illustrated in the Absence Notification Types 2013-2014 pie chart (below).

Customer TrackingThe completion rates were calculated for students who received absence notification services this year. For the tracking purpose, completion was defined as not withdrawing and receiving any letter grade for semester courses. The Student Completion Rate 2013-2014 chart below shows that 82% of students who received services completed the semester in fall 2013 in comparison to 92% of students in spring 2014.


Student Absence Notification Satisfaction SurveyAn electronic assessment was e-mailed to 530 students who requested notification to faculty that they were experiencing an emergency or crisis which prevented them from attending class on specific days. There was an overall response rate of 10.3%, a 206% increase from FY13.

The assessment stated the following: 1. I was satisfied with the absence notification service provided to me.2. The service I received was helpful to me.3. The service I received assisted me with continuing my education.4. What suggestions do you have to improve our Absence Notification services?5. Additional comments?

Students were asked to rate the statements above, on a scale of 1-4, as either 1-Strongly Agree, 2-Agree, 3 Disagree or 4 Strongly Disagree. They were also asked to provide information which might improve the services and also given a space for any additional comments they may have.What suggestions do you have to improve our Absence Notification services?

Overall, students who utilized the system either agreed or strongly agreed that they were satisfied with the service that the service was helpful to them, and that it assisted them with continuing their education. For the fall semester there were a total of 216 entries (students) with 25 students responding to the assessment. During the spring there were 314 entries (students) and 29 students responding to the assessment.

We learned through some of the comments that some students would like the Dean of Students Office to provide this service through CatsWeb. We have set it up to be handled through our website but may investigate that as an option in the future. Some students also complained about


the service not helping due to lack of assistance from the professors. We may want to investigate better ways to work with the professors in the future.

1. I was satisfied with the absence notification service provided to me.Response: 93% (50) of the respondents either agreed or strongly agreed that they were satisfied with the absence notification service, while 7% (4) disagreed or strongly disagreed.

2. The service I received was helpful to me.Response: 89% (48) of the respondents either agreed or strongly agreed that the notification to faculty was a helpful service, while 11% (6) disagreed or strongly disagreed

3. The service I received assisted me with continuing my education.Response: 93% (50) of the respondents either agreed or strongly agreed that the notification to faculty was a helpful service, while 4 respondents (7%) strongly disagreed.

4. What suggestions do you have to improve our Absence Notification services?Of the 14 students that answered question 4 (26%) with something other than that they have no suggestions and were very satisfied, 7% (1 student) responded that they would like the process to be quicker, 7% (1 student) asked for more information about absence notifications, 29% (4 students) requested that we advertise the service more, 21% (3 students) asked that we do more to ensure professors inform students of the receipt of a notification and their decision to excuse or not excuse the absence, 14% (2 students) requested that we require professors to respond to the email letting them know that they have received it, 7% (1 student) asked that we put the process on CatsWeb, 7% (1 student mentioned that their professor did not help them, and 7% (1 student) asked that we send notifications to GIAs and campus employers as well as professors.

5. Additional comments? Of the 6 (32%) respondents who left additional comments 50% (3 students) commented on how efficient and helpful the Dean of Students Office was, and the other 50% (3 students) commented that more work is needed to be done by the Dean of Students Office to ensure professors excuse absences and are more sympathetic to students’ individual circumstances.

Presentations by Area Staff person presentation title audience locationKathryn Weiser Students in Crisis: How You

Can Help panelist University faculty and staff

Texas State

Special Recognitions for Area Staff

person recognition organization recognition from Kathryn Weiser Selected as a PAWS Preview

NamesakeTexas State



Objective 1Create an on-line student satisfaction survey to allow submission to be anonymous in an effort to increase response rate and feedback. Objective 1 statusThis objective was completed.

Objective 2Review the pilot faculty survey results to determine future action with this assessment, faculty and student education efforts.Objective 2 statusThis objective was completed.

Objective 3Revise the website to be more user friendly and comprehensive.

Objective 3 statusThis objective was completed. The website was revised to add updated information, FAQs and an online Absence Notification request form.

Objective 4Create formalized, written information to provide to students who seek assistance for emergency situations.

Objective 4 statusThis objective was partially completed. A list of financial resources was created and has been given to student who are having monetary problems due to an emergency situation. This objective will be on-going this coming year.

Objectives for 2014-20151. Hire a part-time Coordinator for Student Emergency Services.2. Continue creating formalized, written information to provide to students who seek

assistance for different types of emergency situations.3. Explore methods to inform the university community about the Student Emergency

Services’ Absence Notification process and the role of faculty in the process.4. Continue to update the Student Emergency Services.


1. Requests for assistance increased 54% from last year. As the student population continues to increase each year and more students and faculty become aware of emergency services, the increase in students seeking assistance for their emergency situations will continue. This trend presents the challenge of providing more people with services with the same amount of financial resources.


2. More students are sought assistance from Student Emergency Services this year based on referrals from faculty and staff who had a misunderstanding of what we were able to provide. This trend presents the challenge to provide more information about Student Emergency Services to the university community to correct misperception while not increasing unnecessary demand.



STUDENT FOUNDATION


2013-2014

Accomplishments/Retention Initiatives

1. Conducted a successful Veterans Day Ceremony on November 11, 2013 with 450 people attending the ceremony in the Quad and 175 people attending the reception in the LBJ Student Center Ballroom afterwards.

2. Conducted a successful Bobcat Pause Memorial Service on April 9, 2014 with 180 people attending the reception and service in the LBJ Student Center Ballroom.

3. Conducted Foundations of Excellence which included a nomination and selection process followed by an awards ceremony held in the LBJ Student Center Ballroom on March 21, 2014 attended by the ten (10) faculty and staff award recipients and their guests along with the Student Foundation advisors and student membership.

4. Through an invitation from the Leadership Institute area, about ten (10) Student Foundation members were selected as small group facilitators for the Leadership Institute Annual Conference held on February 21-22, 2014 in the LBJ Student Center.

5. Conducted one membership recruitment process in the fall including three weeks of recruitment, another two weeks of interviews with all 25 applicants, selection and tapping, and finally the formal Induction Ceremony for 20 new members at the Price Senior Center on October 10, 2013.

6. Conducted fall retreat at University Camp from October 11-12, 2013 with 48 members, one (1) alumni of the organization, and the organization co-advisor.

7. Held Winter Banquet at Apartment Complex Club House, on December 4, 2013 and recognized five (5) members who were graduating.

8. Held Spring Banquet and Awards Ceremony at Gruene River Grill on April 24, 2013, recognized eighteen (18) members who were graduating, and presented the following awards:

a. Committee Member of the Year – six (6) awardedb. Legatus Award – four (4) awarded c. Member of the Year – one (1) awardedd. Director of the Year – one (1) awardede. Distinguished Alumnus Award – one (1) awarded f. Distinguished DOS Staff Member of the Year Award (new this year) – one (1)

awarded2. The Leadership Institute area, which administers the Dean of Students Student Leadership

Conference Travel Fund, selected Student Foundation members to attend one of the following Texas State, state or national leadership conferences:

a. One (1) member attended the Hatton Sumner’s retreat in Austin, Texas.b. Two (2) members attended the Texas Student Leadership Forum on Faith and

Values in April 2013.


c. Five (5) members attended the LeaderShape-Texas State Institute in May 2013. One (1) of them served as a Co-Family Cluster Facilitator.

3. Successfully re-applied for and received funding to be able to hire and pay our Executive Officers and will continue that process this upcoming academic year (2014-2015).

Veterans Day CeremonyEach year Student Foundation helps sponsor the Texas State Veterans Day Ceremony and Observance on the Quad. Planning for this intensive program is a year-round process that begins just weeks after the previous Veterans Day Ceremony. The Director of Veterans Day and members of the Veterans Day Committee are involved with DOS staff members and the university planning committee throughout the year including designing and mailing invitations, distributing posters and ribbons around campus and in the community, preparing and printing programs, arranging for speakers and music, room and equipment reservations and arranging for exhibitions. The Veterans Day Ceremony is a presidential event open to the entire campus and San Marcos community. This year’s event cost approximately $2,240.00 with 450 people attending the ceremony in the Quad and 175 people attending the reception in the LBJ Student Center Ballroom afterwards.

Student Foundation members escort veterans and their families from designated parking areas to the seating in the Quad, hand out programs and provide assistance to visiting dignitaries and the University President as needed. The ceremony began with the laying of the wreath and the unveiling of the new Veteran’s Garden prior to the ceremony, followed by the posting of the colors by the United States Air Force ROTC wing stationed on the Texas State University campus. It is followed by the national anthem and an invocation.

This year’s keynote address was given by Texas State Distinguished Alumnus, Brigadier General Mark D. Kelly of the United States Air Force. The Texas State Marching Band performed the Armed Forces Medley, a flyover by the Commemorative Air Force and cannon firing by the United States Army ROTC detachment assigned to the campus. A reception in the LBJ Student Center followed the ceremony with a Military History Exhibit provided by the Commemorative Air Force, Texas Military Forces Museum, and the Texas State Veterans Alliance.

The challenges to plan and execute this program are legion. Seeing that everyone possible is included is a daunting and time-consuming task – a task that proved difficult for members to complete on their own. Student Foundation worked incredibly hard on this year’s event including a major outreach campaign to raise awareness about the event and distribute ribbons to students, faculty, and staff across campus. Staff in the Dean of Students Office committed countless hours to assist Student Foundation in compiling the list of students, faculty, and staff veterans and coordinating the ceremony and reception.

Bobcat Pause Memorial ServiceOn April 9, 2014 the Dean of Students and Student Foundation hosted the 27th Annual Bobcat Pause Memorial Service in the LBJ Student Center Ballroom. The purpose of the event is to honor current students, faculty, staff, and retired faculty/staff of the university who have passed away within the past year. Planning for this intensive program is a year-round process that begins just weeks after the previous Bobcat Pause Memorial Service. The Director of Bobcat Pause and members of the Bobcat Pause Committee are involved with DOS staff members throughout the


year including designing and mailing invitations, distributing posters and ribbons around the campus, preparing and printing programs, arranging for speakers and music, room and equipment reservations and purchasing roses that are presented to the family of the deceased. Members serve as ushers, ceremony announcers and presenters, as well as organize the entire event. The Bobcat Pause Memorial Ceremony is a presidential event open to the entire campus and costs approximately $3000 for the reception, service, and marketing.

The LBJ Ballroom continues to serve as an appropriate venue for both the reception and ceremony. Family and friends were invited to bring photos or other mementos of their loved ones to display during the day of the reception, which was a new feature of the event this year. The event also included a slideshow containing photos of those being honored submitted by their family and friends, designated tables for setting up memorial displays during the ceremony, and a website with an online guestbook for tributes to the honorees. This year’s ceremony hosted approximately 180 guests and received a host of accolades for the slideshow, reception, program, and hospitality of Student Foundation members. The performance by The Serpentones from San Marcos High School during the ceremony was the touching. Members worked with the The Serpentones Director, Dawn Reinhuber-Sheridan, in the months preceding the event. Texas State Choral student, Cambrey Willhelm, also performed two selections including the Alma Mater.

The challenges to plan and execute this program are legion. Seeing that everyone possible is included is a daunting and time-consuming task – a task that proved difficult for members to complete on their own. Student Foundation worked incredibly hard on this year’s event including a major outreach campaign to raise awareness about the event and distribute ribbons to students, faculty, and staff all over campus. Staff in the Dean of Students Office committed countless hours to assist Student Foundation in compiling the list of honorees, contact closest living relatives, and coordinating the reception.

Foundations of ExcellenceThe purpose of the event is to honor faculty and staff members who have made exceptional contributions to their educational experience at Texas State and served as a foundation to a member in achieving their goals and ambitions in life. The event was planned and executed by the Director of Foundations of Excellence along with the Foundations of Excellence Committee with the support of the organization’s officers and advisors. Out of 20 faculty and staff members nominated by Student Foundation members, ten (10) were selected to be honored at the awards dinner held on March 21, 2014. This event is a long-standing tradition in Student Foundation so there was a great deal of excitement when this tradition was restored. The event had an approximate cost of $2,213.00 which included room reservations, awards, decorations, printing, outreach, publicity, etc. Catering for Foundations of Excellence totaled $1000, which came from a donation from Chartwells Catering. Because of the busy Spring calendar of Student Foundation, the Foundations of Excellence event for 2014-2015 will be moved to the Fall semester.

Winter Banquet and Holiday SocialFor the last event of the fall semester, Student Foundation members, advisors, alumni, and guests gather to celebrate the semester’s accomplishments and upcoming holiday season, recognize graduates, and listen to inspirational speakers. The event was planned and executed by the Director


of Membership along with the Membership Committee with the support of the organization’s officers and advisors. This year’s event had a total cost of $297.00 and was held on December 4, 2013 from 7:00-9:30 p.m. at an Apartment Complex Club House. Attire for the event was casual and included Johnny Carinos Catering, ugly sweater and hat competition, photographs, and opportunities to meet with alumni and invited guests. In addition, five (5) members were recognized for their service to the organization and graduation in December.

Spring Banquet and Awards CeremonyFor the last event of the spring semester (and academic year), Student Foundation members, advisors, alumni, and guests gathered to celebrate the year’s accomplishments, recognize graduates, hand out awards, listen to inspirational speakers, and announce the winners of scholarships. The event was planned and executed by the Director of Membership along with the Membership Committee with the support of the organization’s advisors. This year’s event had a total cost of $2,218.00 and was held on April 24, 2014 from 6:00-9:00 p.m. at the Gruene River Grill in Gruene, Texas. Attire for the event was business formal and included catering from Gruene River Grill and opportunities to network with alumni and invited guests.

In addition to recognizing the eighteen (18) members who were graduating in May or August of 2013, the following awards were presented:

Committee Member of the Year (new award this year) [six (6) total given] – awarded to best member of each committee

Legatus Award (new award this year) [four (4) awards given] – awarded by each officer to the member who demonstrated extraordinary leadership in support of the organization

Member of the Year (awarded under provisions in the SF Constitution and Bylaws [one (1) award given] – Sarah Sutton

Director of the Year (awarded under provisions in the SF Constitution and Bylaws [one (1) award given] – Samantha Blondell

Distinguished Alumnus Award (awarded under provisions in the SF Constitution and Bylaws [one (1) award given] – Michael McCrumb

Distinguished DOS Staff Member of the Year Award (new this year) [one (1) award given] – Laramie McWilliams

New Member Recruitment and InductionThis year Student Foundation Executive Board and membership decided to conduct one membership recruitment process for the whole year, and build a strong, quality membership. In the fall of 2013 formal recruitment began during the first week of classes with informal recruiting taking place during poster sales on the Quad prior to the first week of classes. Student Foundation also participated from 10:00 a.m. to 2:00 p.m. on both days of the Student Organization Council (SOC) Organization Fair in August. At the conclusion of recruitment and verification of eligibility, 25 applicants were interviewed over a four (4) day period. A final meeting of the Selection Committee, a special committee of the organization, was convened and 20 outstanding student leaders were offered membership. All accepted and the formal Induction Ceremony took place at Price Senior Center on October 10, 2013.

Fall 2013 Entering Class Demographic Information


Male 6Female 14Hispanic 4Black/African/African-American 7White 9

New Member RetreatDuring the fall 2013 semester immediately following the induction ceremony, all new members along with current members, advisors, and invited alumni participated in a two-night retreat at University Camp in Wimberley, Texas. In addition to activities designed to welcome and introduce new members to the organization, the Friday, October 11 through Saturday, October 12, 2013 retreat also included sessions designed to enhance team-building, professionalism, etiquette, and other leadership qualities. This event was attended by 48 members (both current and new) and cost approximately $600 including camp reservations, food, and supplies. Many new and current members commented that this event was one of the most rewarding experiences of the year.

The membership continues to agree that all new members should attend the New Member Retreat. The decision to maintain the two-day format for the New Member Retreat worked really well this year. They accomplished what they needed. This coming year they will be exploring other options as far as dates, longevity, and location as sleeping space was an issue at University Camp.

Presidential Hosting DutiesStudent Foundation members represent the university and President Trauth at various events during the year. They assist with university events as requested by the president’s Special Events Coordinator, and these events are often attended by Regents, specials guest, and donors of the university. Their duties include providing directions, opening doors, greeting guests, and escorting attendees to various locations. Each fall, President Trauth holds a reception for Foundation members and the President’s Cabinet in appreciation for their service throughout the year.

The Student Foundation advisors have primary responsibility for coordinating member participation and training at these events in coordination with several other university departments. In addition, one advisor generally attends the event to support members. This year’s requests to host events attended by the president included:

Texas State University System Board of Regents Dinner, Performing Arts Center Grand Opening, February 27, 2014, 4:00-10:00 p.m.

Pride in Action Gala, Performing Arts Center Grand Opening, February 28, 2014, 5:00-9:00 p.m.

Texas State University System Board of Regents Meeting, LBJ Student Center, February 27-28, 2014

Members are required to dress appropriately for all events (Khaki pants/skirts and maroon polo shirts for informal events; khakis (pants) and blazers for formal events). A women’s blazer costs approximately $150 with the Student Foundation logo embroidered on the front, and a men’s blazer costs approximately $100 with the logo. Blazers are now purchased through membership due moneys. So each member now owns their own blazer. Student Foundation kept a select number of


blazers (ranging in size) and they are available for check-out for when a student is unable to purchase their blazer and/or any other issues arise and a student is in need a blazer. Polo shirts are purchased for each member at a per person cost of $16, including the Rising Star of Texas logo required for the front.

Etiquette DinnerThis year’s Etiquette Dinner took place during the fall semester on November 20, 2013. New Student Foundation members are required to attend an etiquette dinner that prepares them to better represent the university and president at more formal events. Part of this training includes not only how to handle one’s knife and fork, but also how to engage in polite conversation, phone etiquette, sending thank you notes and all varieties of social etiquette. Student Foundation members are leaders on campus and many go on to be highly successful in their chosen fields. Having the confidence to properly enter social situations is critical for these leaders of tomorrow. Many alumni have commented that this training is invaluable. The cost for this event is approximately $1300.00 and the funding (which includes dinner with appropriate place settings and silverware, room rental, small centerpieces, name tags, etc.) is anticipated to become more costly. The guest speaker each year has donated his or her services, so the costs are kept to a minimum.

Leadership Institute Annual Conference Each year the Leadership Institute area hosts an annual conference based on the Common Experience theme and one of the Core Values of the Leadership Institute. This year’s conference theme was “Leadership and Learning: Celebrating the Journey”, and took place on February 21 and February 22, 2014. Student participants are selected through a delegate process from departments across the Texas State campus as well as each registered student organization.

The primary purpose of the conference is to bring together students from diverse backgrounds to learn leadership skills, engage students in values-based activities that foster ethical leadership development, build a unified community, cultivate social responsibility, and inspire students to adopt a new way of life while expanding their leadership potential. The learning outcomes for this year’s conference were:

Students will be able to articulate the aspects of globalization that contribute to effective leadership.

Students will understand the obligation of leaders to be actively engaged in their local and global communities.

Students will learn the ethical strategies and solutions other leaders use to address organizational and societal issues and concerns.

Students will recognize the contributions diversity brings to their campus and society and be empowered to advocate for equality and inclusiveness.

The conference included three keynote speakers – Mr. Julián Castro, Mayor of San Antonio, Texas, Mr. Don McPherson, Social Activist/Feminist, and Ms. Jessica Gendron Williams, CEO Phired Up Productions – and a number of breakout sessions. Twenty one (21) breakout sessions were offered this year in the areas general leadership development, the core value associated with the conference theme.


Participants were divided into small groups of 8-10 students which are led by experienced student leaders from the Student Leadership Team, Associated Student Government, and Student Foundation selected by the Leadership Institute area. Ten (10) of the small group facilitators were selected from Student Foundation. These small group facilitators served as guides for students throughout the conference. Each small group met three times during the conference and conducted the following guided activities:

Introductions/Purpose/Expectations for the Conference Checking in/Beginning discussion about how to formulate an idea for bold action to be

better Leaders Conference Experience reflection and discussion of how they will utilize these skills or

lessons and any other take away concepts

Participation in State and National Leadership ConferencesLeadership development conferences are important opportunities for student leaders in chartered student organizations to network with other student leaders, learn successful practices from peers, and develop their personal and leadership skills. Yet very few student organizations are able to adequately invest in their student leadership, including Student Foundation which currently cannot allocate any funds to attend a state or national leadership conference. The Dean of Students Office requested financial assistance from the Student Service Fee Committee to support student travel for leadership development; and thanks to the generosity of the Leadership Institute area, which administers the DOS Student Leadership Conference Travel Fund, members of Student Foundation were selected to attend the conferences listed below:

The Texas Leadership SummitThe University of Texas at Austin; Austin, TXNumber of Students: 3 students, 1 day

The Texas Leadership Summit is a conference that offers a unique opportunity to interact with a diverse community of student leaders and to develop and refine leadership skills through participation in breakout sessions, group activities and special workshops that speak to the following topics: Emerging Leadership, Unifying Campus and Civic Engagement and Volunteerism. Goals of the Texas Leadership Summit are to provide students with concrete ideas, concepts, skills and tools related to leadership development; to motivate students to take their new knowledge back to their organizations and social networks; and to empower students with personal tools and leadership skills to implement in their academic lives and future careers.

Hatton W. Sumners Student Leadership ConferenceThe University of Texas at Austin; Austin, TXNumber of Students: 1 student, 4 days

The Hatton W. Sumners Undergraduate Student Leadership Conference is a critical part of the Center for Ethical Leadership's educational mission to develop leaders for tomorrow. Leadership is a highly complex form of human behavior that requires the integration of knowledge and experience. Because the Center aims to contribute to the development of future leaders, not just to the science of leadership, they strive to bring educators and


students into association with leaders from many settings who can share their experiences and insights. The purpose of the conference is to develop the leadership potential of current students in higher education.

Texas Student Leadership Forum on Faith and Values (state-level version of national forum)Austin, TXNumber of Students: 2 students, 3 days

The purpose of the Texas Student Leadership Forum is to create an opportunity for today’s student leaders to discuss the leadership philosophy of Jesus of Nazareth with political, business and professional leaders for the ultimate benefit of our state, nation and world. The forum is not religious in nature and welcomes individuals of all faiths to participate and engage in a mutigenerational dialogue about the faith and values that guide a leader’s actions.

LeaderShape-Texas State SessionNew Braunfels, TexasNumber of Students: 5 students, 6 days

LeaderShape-Texas State consists of six intense days of dialogue and interactive self-discovery in a supportive Learning Community. The LeaderShape-Texas State Institute challenges participants to lead with integrity while working towards a vision grounded in their deepest values. Participants explore not only what they want to do, but who they want to be. The week is dynamic, challenging and exciting, and is intended to produce a breakthrough in the leadership capacity of participants – benefitting them individually, as well as their respective communities and the organizations they will go on to lead and serve in the future.

Student leaders able to travel for leadership development conferences benefit directly from the experience with enhanced leadership skills. Furthermore, the entire organization benefits from the ideas, energy, motivation, and renewed focus those students often share upon returning from leadership conferences. This will enable the organization to better serve the student body. A more cohesive student organization is better able to recruit and retain students in the organization, leading to increased involvement.



Department Objective 3.1 (2012-2017):


Increase the collaboration with faculty, staff and student throughout the university in order to provide leadership opportunities that will integrate ethics/integrity, excellence, social responsibility, inclusivity, civic engagement and empowerment.Student Affairs Goal: II. Create and deliver co-curricular programs and services


Department Strategy 3.1.5 (2012-2017): Connect the Dean of Students Office chartered student organizations (Associated Student Government and Student Foundation) to the Texas State Leadership Institute. Beg FY: FY12 End FY: FY17Status: Staff from the Leadership Institute conducted presentations at a general meeting of Student Foundation to outline our strategic plan and seek their involvement with programming. Student Foundation was invited to select student leaders to attend state leadership conferences including the Texas Student Leadership Forum on Faith and Values. Student Foundation members were also selected to serve as small group facilitators for the Leadership Institute Annual Conference. Select SF leaders were also speakers at workshops and conference breakout sessions offered during the year. Student Foundation members are also encouraged to attend and complete the Leadership Institute Capstone program, as well as to participate in any of the programs offered.

Assessments

This year was a growing year for Student Foundation. The four (4) Executive Officers and five (5) Directors were paid with a Student Service Fee Stipend, the Executive Officers were allocated 10 hours of office hours per week and submitted timesheets as if they were student workers. A transition with changes in Advisors during the summer of 2013 took place, but that did not seem to have a negative effect on the functions of Student Foundation. The advisors and other staff in the Dean of Students Office worked hard to support the transition over the 2013-2014 year to continue their development. This year they continued to examine the role and scope of the organization, as well as the complexity of the existing programming which now includes Bobcat Pause Memorial Service, Veterans Day Commemoration Ceremony, Foundations of Excellence, hosting duties for the university president, fall recruitment and induction, winter and spring banquets, etiquette dinner, and fall and spring retreats. Another aspect of organizational consideration is the Director’s position for Veterans Day and for Bobcat Pause, which by the end of the Spring 2014 semester, each position had been divided into two (2) Co-Director positions for each event. Two formal assessment tools were utilized during the 2013-2014 year to mark satisfaction and leadership development. Student Leadership Skills Proficiency Assessment Student Foundation Advisors evaluated the leadership skills proficiency of six (6) of the nine (9) Student Foundation Officers and Directors in the fall of 2013 – all nine (9) Leadership Team members were asked to complete the assessment tool, six (6) actually completed. Unlike last years’ assessment process, the assessment tool for this year was only administered once in the fall


of 2013 (new Advisor misunderstood the assessment distribution and measurement methodology of the tool), therefore there is not a comparison of Leadership Skill Level for this assessment period.

In fall 2013, two (33%) Leadership Team members were at the Visionary level, five (83%) Leadership Team members were at the Organization Veteran level, three (50%) Leadership Team members were at the Coordinator level, two (33%) Leadership Team members were at the Volunteer/Contributor level

Leadership Skill Level SF Fall 2013 SF Spring 2014MEMBER (lowest level) 0 NAVOLUNTEER/CONTRIBUTOR 2 NACOORDINATOR 3 NAORGANIZATION VETERAN 5 NAVISIONARY (highest level) 2 NA

The results from the Student Leadership Skills Proficiency Assessment indicate that the retreats for the Leadership Team (consisting of the advisors, officers, and directors) for transition in May and planning for the academic year, along with the meetings with advisors have indeed affected the Leadership Team’s continued growth and involvement with the organization. All of that should continue to be offered and include team building, budgeting, event planning, assessment, communication, recordkeeping and university policies and procedures. The students also participated in a formal performance evaluation as employees in February, 2014. This process allowed the students to also be a part of their skills proficiency evaluation and becomes a dual professional development piece. Resulting in both advisors and students being fully aware of where they are and how they can both work to ensure there is progress and development.

Student Foundation Satisfaction SurveyAn email with the satisfaction survey was sent to the nine (9) Student Foundation Executive Officers and Directors at the beginning of April, 2014 followed by a reminder in the middle of April and end of the spring 2014. The officers and directors were asked to complete the survey and return it anonymously to the Dean of Students Office. Three (3) of the nine officers and directors chose to return a completed survey (33% return rate). Demographic information for survey respondents was not requested from respondents. The satisfaction survey completed by Student Foundation Leadership Team demonstrates a desire for more membership involvement in organizational changes and also indicated that they felt great support from their Advisors and the Dean of Students Staff. Please see below for a summary of the survey results.

Q: Advisors were available when needed: 3 AgreeQ: Advisors were knowledgeable of resources: 3 AgreeQ: ...Respected our decisions as student leaders: 3 AgreeQ: ...Provided support in implementation of programs: 3 AgreeQ: ...Supported my leadership development: 2 Strongly Agree; 1 Agree

Obviously, more responses would have provided more data to review and provided more consensus of how Advisors can better support the Leadership Team. Written feedback shared that there are many aspects that are working and that need to continue. Responses concluded that they felt


supported and that their overall development is something that Advisors valued. See the following examples:“Mary Ann working very closely w/ Ryan and the rest of LY in order to manage budgets, etc.”“The DOS office provides opportunities for students to further their leadership studies, to grow as leaders. This information is readily available, and members of the office treat students with respect and work with them on turning new ideas into reality.”

Regarding suggestions that students made that they would like Advisors to consider in order to improve the student leader experience, the following suggestions were provided:“Keep everyone in the loop”“Anything that I would say could be an improvement all has to do with process and red tape which I understand is part of any office, so other than that, everything was great.”“Provide an opportunity for student leaders to better understand what the Leadership Institute, and DOS office does, ie: what programs it administers and the history of both entities.”

Student Foundation membership held their meetings on alternating Wednesdays from 7:00-9:00 PM., and event committees usually met after the general meetings. The Leadership Team also held regular meetings just before general membership meetings from 5:00-6:30 PM. Executive Officers met with Advisors every other Friday from 11:00-12:30, and held office hours (10 hours) per week to ensure that the office is open to the membership and so that meetings with advisors can be scheduled during the day as opposed to evening times and weekend.

The decision to suspend the VP, Programming this year gave the Executive Officers and the rest of the Leadership Team with more accessibility to programs and events, and to ensure that they are being supported from the top down. In order to achieve this the Executive Officers, except the President, supervised 2 Directors and assisted them through their programming efforts. This also enhanced the professional development the Executive Council and Directors received, as well as resulted in better accountability measures. The hope is that the Leadership Team will continue to grow and become more effective as a whole and not just as individuals.

The Advisors will continue to place emphasis on Student Foundation membership involvement with other DOS areas including the Leadership Institute, Student Justice, Student Ombudsman, Student Emergencies, Greek Affairs, and Attorney for Students.

Presentations by Area Staff n/a

Special Recognitions for Area Staff

person recognition organization recognition from Vanessa Cortez LBJ Outstanding Senior Award Texas State UniversitySamantha Blondell Sallie Beretta Outstanding Senior

Woman AwardDean of Students Office

Kameron Fehrmann Bill Hogue Memorial Scholarship Stelos Alliance



Objective 1Develop and implement leadership development opportunities for Student Foundation Members, especially through involvement in internal committees.

Objective 1 statusThe organization conducted fall retreat at University Camp from October 11-12, 2013 with 48 members, one (1) alumni of the organization, and the organization advisors, and a spring retreat at LBJ Student Center from April 11-12, 2014 with 28 members and the organization advisors. These events included team-building activities, review of members’ expectations, goal setting, leadership assessments (True Colors), and other activities. This year’s Etiquette Dinner took place on November 20, 2013 and all new Student Foundation members were required to attend. The event helps to prepare them to better represent the university and president at more formal events.

Objective 2Increase Student Foundation involvement with the Leadership Institute, including the Leadership Institute Annual Conference.

Objective 2 status The Leadership Institute area, which administers the Dean of Students Student Leadership Conference Travel Fund, selected ten (10) Student Foundation members to attend state or national leadership conferences. Through an invitation from the Leadership Institute area, ten (10) members were selected as small group facilitators for the Leadership Institute Annual Conference held on February 21-22, 2014 in the LBJ Student Center.

Objective 3Increase leadership opportunities for students through new director positions and discuss recreating Associate Directors positions to help provide balance in committee workloads.

Objective 3 status The Executive Council, which consists of the elected officers and advisors, agreed place the responsibilities of the Director of Alumni and Community Relations under the duties of the President because a greater emphasis needed to be placed on establishing these connections. The President, with the support of the active members and advisors, attempted to conduct an Alumni mixer in the spring of 2013, however had minimum response from RSVP/attendance and the event was canceled. For this next year, plans to incorporate Alumni activities that correspond with Homecoming will be facilitated.

Objective 4Develop and implement organizational leadership by facilitating a late summer retreat for officers and committee directors.

Objective 4 status


The Leadership Team, which consists of the officers, advisors and directors, held a late summer retreat on July 23, 2013 in the LBJ Student Center. This half-day event included topics such as communication, expectations, creating the event calendar, and team building. Throughout the academic year, this team met every other week to discuss operational matters and direction of the organization. Because of the magnitude of work and event organization that needs to take place during the summer, this retreat was held on May 12, 2014 when the new Executive Officers and Directors were selected, and after the Transition Meeting took place with the previous Leadership Team on April 30, 2014. Consensus is that early summer is a more appropriate time to conduct this retreat, therefore this Objective will be adjusted for next year to reflect the change.

Objective 5Develop and implement targeted fundraising strategies for alumni and other donors wishing to support the organization programs and endowed scholarships.

Objective 5 statusThe Executive Council, which consists of the elected officers and advisors, agreed to absorb the duties of the Director of Alumni and Community Relations into the President’s responsibilities because a greater emphasis needed to be placed on establishing connections with our community and alumni at large. The organization continues to search for opportunities in which they can continue to connect with alumni, especially a diverse group of alumni. This will in turn give both alumni and other friends of Student Foundation an avenue to connect with the current membership and have the opportunity to give back to them in the form of mentorship, networking, etc. The low response from Student Foundation Alumni this year regarding the Alumni Social is an indicator that more focus needs to be placed on Alumni communication and engagement. The President, the Leadership Team along with the support of the advisors will focus on the Alumni database and the Alumni Facebook page in order to develop and implement targeted fundraising strategies for alumni and other donors.


1. Develop and implement more leadership opportunities for Student Foundation members, especially with the Directors and within the different internal committees.

2. Increase Student Foundation participation with the Leadership Institute programs, to include increased attendance and involvement with the Leadership Institute Annual Conference, the Capstone program each semester, other state and national conference opportunities affiliated with the Leadership Institute, as well as the Leadershape program.

3. Increase leadership opportunities for students through new Co-Director positions for Bobcat Pause and Veterans Day events in order to help provide balance in planning, workload, and increased appropriate use of committees.

4. Develop and implement organizational leadership by facilitating an early summer retreat for officers and committee directors.

5. Develop and implement targeted fundraising strategies for alumni and other donors wishing to support the organization programs and endowed scholarships by updating the Alumni database, increased use of the Alumni Facebook page and enhancing advertising/marketing of Student Foundation events to Alumni.



1. Decrease in membership numbers from 2013-2014, along with a new group of members in the fall of 2014, will challenge members to improve outreach activities to ensure a broad spectrum of outstanding and diverse opportunities for membership and for the university community.

2. Next year’s goal of an improved emphasis on connections to a broader spectrum of alumni, further leadership development for the organization at large, and more accountability from the Executive Council down to the Student Foundation membership will be a challenge as a majority of the membership will have one year or less membership experience.

3. Trend of Senior applicants with one year of school desiring Student Foundation membership continues to be a challenge as they bring strength and experience to the membership collective, however they are not available the following year to guide and mold new members.

4. Challenge for this next year is to develop an appropriate budgeting process for Student Foundation with a higher level of fiscal accountability for all members, specifically the VP of Finance and advisors.

5. Challenge of timeliness and advance planning for event and activity processes.6. Challenge of filling the Director, and now newly implemented Co-Director positions, for

Bobcat Pause and Veterans Day events continues to present each year.


ANNUAL REPORTDean of Students OfficeSTUDENT JUSTICE


2014-2015


1. From May 17, 2014 through May 16, 2015 investigated and adjudicated cases involving a total of 652 students. Comparing to past years:

Yearly Comparison of Students Year Change Percent

ChangeComparison

Year2014-2015 Up 12.6% 2013-20142013-2014 Flat/Down 3.7 % 2012-20132012-2013 Down 19.6 % 2011-20122011-2012 Up 24 % 2010-20112010-2011 Up 22 % 2009-20102009-2010 Up 76.5 % 2008-2009

Most students are “suspects” who are adjudicated for an alleged violation of the Code of Student Conduct. Students found responsible for a violation are assigned sanctions. Common sanctions include completion of educational programs and community service. All students accused of a violation, whether found responsible or not, are advised about the university’s conduct expectations and what type of conduct can result in suspension or expulsion.

2. Though not an “accomplishment”, an important item to monitor is the number of student suspensions and expulsions since these have an impact on retention and the actions of students can have an impact on the retention and wellness of students around them. During this evaluation period, fifteen (15) students were suspended and nine (9) were expelled. A yearly comparison shows:

YearTotal

SuspensionsTotal

ExpulsionsDrug Violation

Expulsions2014-2015 15 9 52013-2014 8 2 12012-2013 6 6 42011-2012 16 8 62010-2011 10 5 22009-2010 17 11 112008-2009 20 2 2


3. Use of case management software program Conduct Coordinator (CoCo) was expanded to Alcohol and Drug Compliance Services staff. This allows for a more integrated management of cases (from report entry to documenting completion of sanctions) while reducing staff time and steps in the process.

4. Both the Assistant Dean of Students and Student Conduct Officer taught a section of US1100 in fall 2014.

5. All Student Justice staff were engaged, in some form, in the development, review or implementation of the university’s Sexual Misconduct Policy.

6. Title IX cases were assigned to Student Justice. Per the Title IX Coordinator, from September through April, Student Justice completed 21 Sexual Misconduct (SMP) Investigations – 13 by the Assistant Dean of Students for Student Justice and 8 by the Conduct Officer.

7. Student Justice transitioned to an all faculty/staff Student Justice hearing panel for Sexual Misconduct Policy violation due process hearings. Student Justice staff previously advocated for this change (from having 2 students and one faculty/staff member). This change is now reflected in the Code of Student Conduct along with other changes that brought the university in better alignment with Title IX requirements and best practices when addressing SMP violations involving students.

8. In collaboration with the Office of Equity & Access and the Title IX Coordinator, all faculty and staff members of the Student Justice Hearing Board who sit on Sexual Misconduct Policy (SMP) violation due process hearings participated in a two-day training by national presenter Scott Lewis. Other Dean of Students Office staff participated in this training and are now able to investigate alleged SMP violations, participate in due process hearings and better assist students reporting SMP violations. The five Hearing Board Officers and DOS staff members trained included: Dr. Ashely Spicer-Runnels, Dr. Vincent Morton, Mr. Bob Dudolski, Ms. Laramie McWilliams, and Ms. Stacy Stokes-Batts.

9. The Dean of Students assigns sanctions in all Sexual Misconduct Policy cases when a student is found responsible for an alleged violation. The Dean assigned sanctions in 9 of cases.

10. Student Justice switched to electronic disciplinary checks for students applying to participate in Study Abroad programs at Texas State.

11. The Conduct Officer served as an AdvoCATS Programming Board Member. The team promotes awareness and understanding about sexual and gender identities through education


and training for Texas State Students. In this role, she coordinated the development and changes to the participant training curriculum, assisted with the planning of their educational programming and outreach, and assisted with the training of the AdvoCATS Peer Educators. The work of this Team can contribute to the reduction of Code of Student Conduct violations as they relate to harassment. This team can also impact student retention by helping students feel welcome, safe and informing them of resources and support networks available to them.

12. The Assistant Dean of Students served on the Study Abroad Advisory Board, the Alcohol & Drug Advisory Board the Title IX Collaborative, the Behavior Assessment Team and the Student Retention Council.

13. The Conduct Officer served as the Co-Programming Coordinator for our LeaderShape®-Texas State campus based session. In her role this year she served on an as needed basis for the Leadership Institute staff and assisted with check-in.

14. The Conduct Officer coordinated the edits and additions to the Texas State University Handbook and Planner. The planner cover was updated and the aesthetics of the overall product were different from previous years. 12,000 copies, the largest number to date, were ordered. It was also printed in a larger size than the previous year.

15. The Conduct Officer served as the Co-Chair for the Community Staff Development Team through which she coordinated and assisted in the planning and execution of division-wide events that promote community connections within the division and among the staff, including celebrations and recognitions.



Department Objective 5.2 (2012-2017): Increase staff to manage growing programs and services while maintaining personal safety and a high level of customer service.Student Affairs Goal: V. Recruit, develop, support and retain high quality, diverse staff.

Department Strategy 5.2.1 (2012-2017): Hire a half-time support staff person.Beg FY: FY13 End FY: FY15 Status: Ongoing Funding had not yet been identified. With current growth of

the office, student enrollment and expansion of services in the Dean of Students Office, this position becomes increasingly necessary. However, there is also a lack of work space allocated to the Dean of Students office to accommodate this


new position. Due to limited resources (funding and workspace), priority has been placed on strategy 5.2.2 under this objective – hiring a conduct officer – and this strategy remains in place for future completion.

Department Strategy 5.2.2 (2012-2017): Hire a full-time Conduct Officer.Beg FY: FY13 End FY: FY17 Status: Pending A request was made for this position and final approval is

pending. Once/if approved, the Dean of Students Office will work to accommodate this position within the limited workspace allocated to DOS.


Student Justice is reviewing and creating new assessments that will take into consideration: -CAS Standards -Assessments geared towards students sanctioned to suspension or expulsion (previously

excluded)-Assessments geared towards complainants/victims (previously focused only on

respondents/suspects)-Simplifying/reducing the assessment in order to focus on areas needing improvement-Seeking more/different information that may result in different action plans/ideas from

improvementIt is the goal to finalize development of new assessment tool(s) during the summer in order to implement by the start of fall 2015.

Presentations by Area Staff in 2014-2015

PERSON PRESENTATION TITLE AUDIENCE LOCATION Ismael Amaya New UPD Officer

Training – Student Justice & UPD

2 New UPD Officers(7-30-14)

LBJSC 5-9.1

Ismael Amaya New UPD Officer Training – Student Justice & UPD

3 New UPD Officers(1-29-15)

LBJSC 5-9.1

Ismael Amaya, Iliana Melendez & Brenda L.

Judicial Hearing Board & OCR Member Training

Approx. 15 students, faculty & staff (9-4-14)

LBJSC 3-13-1

Various – Texas State & community, led by Dean Arellano.

Investigator, Judicial Hearing Board & OCR Member Training

Approx. 25 Texas State Faculty and Staff

LBJSC 3-13.1

Ismael Amaya Study Abroad – Things Students In Study Centennial Hall 217


PERSON PRESENTATION TITLE AUDIENCE LOCATION to Remember (Conduct Expectations)

Abroad Program with Dr. Moriuchi – Japan, approx.. 20. (4-17-15)

Iliana Melendez, Dr. Brandon Beck, & Laramie McWilliams

Allies Training: Counseling, Leadership, Adult Education, and School Psychology Department

20 Faculty8/27/14

Texas StateED 4061

Iliana Melendez & Corey Benson

Supporting Queer Students of Color

60 Faculty, Staff, and Graduate Students from across the state of Texas 10/13/14

TACUSPA Conference Arlington, Texas

Iliana Melendez, Dr. Ashley Spicer-Runnels, & Summer Salazar

Measuring the Employability of Professionals: Beyond Competencies

70 Faculty, Staff, and Graduate Students from across the state of Texas 10/13/14

TACUSPA Conference Arlington, Texas

Iliana Melendez Code of Student Conduct at Texas State University

20 US 1100 Students 10/20/14

Texas State Art Bldg

Iliana Melendez Facilitation Skills, SPECTRUM: LGBTQIA Retreat

15 Students 11/21/14

LBJ SC3-13.1

Iliana Melendez, Dr. Brandon Beck

Allies Training: Faculty and Staff Presentation

60 Texas State Faculty Staff12/2/14

Texas StateJCK 460

Iliana Melendez St. Edwards Allies Training

10 St. Edward’s Faculty and Staff12/12/14

St. EdwardsFalls Hall

Iliana Melendez True Colors 210 RA Candidates and 20 Professional DHRL Staff2/6/15

Texas State NHC

Iliana Melendez & Laramie McWilliams

Texas State University Pathfinder: Social Excellence

12 Students2/10/15

LBJ 4-1.6

Iliana Melendez Orientation Leader Diversity Training

60 Students2/27/15

UAC 105

Iliana Melendez, Dr. Ashely Spicer-Runnels, & Summer Salazar

Keys to Driving Your Own Career Success and Progression in Student Affairs

40 UTSA Faculty, Staff, and Graduate Students3/6/15

San Antonio, Texas UTSA

Iliana Melendez, Dr. Hillary Lambert, & Dr. Claire Duffy

Allies Training: Faculty and Staff Presentation

80 Texas State Faculty Staff4/2/15

Texas StateJCK 1100





Iliana Melendez 2014-2015 Sorority Faculty Advisor of the Year

Greek Affairs

Iliana Melendez C-Chair, Community Staff Development Team

Vice President for Student Affairs

Iliana Melendez 2014 Annual Conference Planning Committee

TACUPSA, Texas Association of College and University Personnel Administrators

Iliana Melendez Chair, Fellowships & Scholarships TACUPSA, Texas Association of College and University Personnel Administrators


1. Complete development of training program for Student Judicial Hearing Board and establish dates and times for hearings in conjunction with board training.

- Status: Ongoing.- Dean Arellano lead an initiative that brought together university members, guests

from UT-Austin and the community to present information/best practices on conducting investigations and hearings. The session brought together individuals involved in individual conduct reviews (Student Justice), student organization conduct reviews (OCR), Sexual Misconduct Investigations (Title IX) and all associated hearings. This was a one-time event. A firm curriculum for ongoing training has not been developed, therefore, this objective remains in place as ongoing.

2. Modify the current Student Justice assessment tool or create a new one that better assesses student learning and areas for improvement.

- Status: Ongoing/Pending.

3. Create and implement a survey to determine if ADCS should consider alternate forms of payment to cash and money orders.

- Status: Ongoing/Pending.

4. Recruit additional Hearing Board student members so that each student member can contribute but not necessarily be over-burdened as likely higher numbers of hearings are requested as a result of higher Title IX case reviews.

- Status: Achieved/Renewed- New members were recruited, but, recruitment is ongoing and some members

graduated during this time. Change to all faculty/staff panels for Sexual Misconduct Policy violation cases has relieved student members for non-Title IX cases.


5. Work with the Study Abroad Office to implement electronic student disciplinary checks for students applying for Study Abroad Programs.

- Status: Complete- We are in the first year of implementation and expect some adjustments will be

made, but not many. Other than IT issues, it is working well for our office and is a more efficient process.


1. Complete ongoing/pending goals related to assessments in Student Justice and Alcohol & Drug Compliance Services.

2. Complete ongoing/pending goals related to recruitment and training of Hearing Board members.

3. “Pre-schedule” hearings in advance of these being requested.

4. Hire a new Conduct Officer.

5. Develop an intern and/or GA position.


1. Higher number of reports of Title IX cases (Sexual Misconduct Policy violation allegations). These cases tend to involve multiple individuals and generally require meeting with each primary party at least two times. The meetings require more time than other types of cases because of additional information that must be provided to the parties, especially to victims (complainants) and suspects (respondents). These cases tend to have a higher likelihood of a request for a hearing and an appeal to the Vice President for Student Affairs. They also are more likely to result in suspensions. In addition, these cases involve preparing a findings and outcomes report to be prepared for and relayed to the Title IX Coordinator. These reports must be carefully crafted and reviewed for distribution to the complainant(s) and respondent(s) involved and are likely to be amongst the first records to be reviewed in cases of a complaint or compliance investigation. The university’s efforts to comply with federal mandates and educate students about sexual assault/harassment, including how to respond when assaulted or when receiving information about an assault, are likely to result in many more reports of Title IX cases. In 2014-2015, most of the incoming freshmen received information on sexual misconduct. This was the first year the information was provided in the new format. Each year, this training/information will be provided to incoming students creating greater awareness and likely resulting in an increase of reports. Even though the Title IX Coordinator has designated additional Title IX investigators, a high number is assigned to Student Justice and all student hearings are coordinated through Student Justice. Therefore, it will be a challenge to


continue providing thorough and timely review of these cases without the addition of another staff member.

2. The university’s internationalization efforts (including appointment of an AVP for International Affairs and specific efforts to increase the number of Study Abroad programs and students participating in those program) is likely to further increase the number of Study Abroad disciplinary checks. Though a transition was made to electronic processing, the time staff spend completing the checks does not diminish, it is the reduction in physical resources and the speed of moving from one department to another that was improved. Additionally, the Study Abroad Office continues to seek Student Justice Staff’s input on addressing conduct matters through Study Abroad programs. This input and consultation is provided through direct contact as issues or questions arise, through the Assistant Dean’s participation/membership in the Study Abroad Advisory Board and in collaborations to address anticipated concerns.

3. While Texas statutes and university policies regarding marijuana and alcohol have not changed, national conversations and changes in other state’s statutes continues to increase social acceptance and normalizing of marijuana and alcohol use/abuse among students. This may increase the number of drug violations seen on campus and potentially the number of suspensions or expulsion.

4. Ongoing efforts to increase turnout at Texas State football games include a focus on tailgating. As more and more students attend tailgating events, more students are engaged in illegal alcohol consumption and violation of university/facility rules (e.g. types of alcohol and containers). This could result in more arrests for public intoxication and minors being cited for possession/consumption of alcohol, though, there may also be a challenge for security/law enforcement personnel to address all of these violations through citations since they may find themselves issuing warnings in order to respond to emergency calls, more severe violations, and/or matters of greater concern/disturbance.

5. The City of San Marcos implemented a tobacco city ordinance prohibiting the use of tobacco in public places, including schools. However, the university is not enforcing the city ordinance and this makes enforcing the university’s “voluntary enforcement” of its own tobacco policy more challenging.

6. Pending or future legislation regarding the carrying of firearms on campus. This may impact the enforcement and review of school & system policies on weapons. Additionally, such legislation would likely require new and broad educational efforts on the topic directed at various constituents (including students, faculty, staff, parents, contractors and visitors).



OMBUDSMAN


2014-2015


There were a total of 54 Ombudsman cases initiated, however 1 was intended for the Faculty Ombudsman and 9 either did not show up or cancelled their appointment. Therefore there was a total of 44 cases initiated and addressed from June 1, 2014 through May 31, 2015. There were 10 cases initiated and addressed during the summer of 2014, 18 during fall 2014, and 16 during the spring of 2015.

The total number of cases from June 1, 2014 through May 31, 2015 is 43, which is an increase of 13 cases during the fall and spring ONLY, for FY14. A breakdown of the university personnel, offices or departments involved for the 43 cases are:

Summer Fall SpringGrades 1 5 10Faculty (Departments)

Accounting 1Biology 2 1Criminal Justice 1Family & Consumer Sciences 1Health & Human Performance 1Math 1 3Music 1Recreation Administration 1Social Work 1University College 1Nursing 2

Staff Disability Services 2Financial Aid 4 3 3Housing 1Parking 1 1 1Registrar 2

Other Religious Holy Days 1 Sent to Emergency Services 1

TOTAL 11 22 20



Goal 1 (2012-2017): Support student success by enhancing services to assist student emergencies and university related concerns.


An electronic survey was forwarded to each student who visited the office after the completion of their case. For those who did not respond the first time, a follow-up phone call was made by Dean of Students office student workers and an e-mail was forwarded following the phone call. There were 7 students who completed the survey for FY15 for a 16% response rate.

The following scale was used to measure Overall Satisfaction with Ombudsman Services:EXCELLENT-SATISFACTORY-AVERAGE-POOR-UNACCEPTABLE

Of the 7 respondents: 4 (67%) rated their OVERALL satisfaction with Ombudsman Services as EXCELLENT 2 (33%) rated their OVERALL satisfaction with Ombudsman Services as SATISFACTORY

The results to the 10 questions are as follows:1. Was a response to your inquiry received in a Yes 86% No 14% No Responsetimely manner?

2. Did your case/inquiry require a personal meeting Yes 71% No 29% No Responsewith Mr. Morton? 3. Was your case/inquiry resolved via e-mail without Yes 57% No 43% No Responsethe need to meet with Mr. Morton? 4. As a result of the Ombudsman process, do you consider Yes 86% No 14% No Responsethe amount of time required to address your case/inquiry was reasonable?

5. Prior to meeting with Mr. Morton, were you aware of the Yes 14% No 86% No Responseappropriate University Policy and Procedure to address your concern?

6. Did Mr. Morton clarify options for you that positively Yes 71% No 19% No Responsecontributed to your ability to make a well informed decision regarding your case/inquiry?

7. As a result of the Ombudsman process, do you know Yes 57% No 29% No Response 14%where to find information to address future concerns you


could encounter as a student? 8. As a result of the Ombudsman process, do you feel Yes 71% No 19% No Response your case adequately addressed by Mr. Morton?

9. Please rate your OVERALL SATISFACTION with Ombudsman services provided through the Dean of Students office by circling the appropriate response.

Excellent 71% Satisfactory 0% Average 14% Poor 0% Unacceptable 14%

Students are learning about Ombudsman Services through various means: 3 Students learned about Ombudsman Services through faculty members. 1 student learned about Ombudsman Services through a staff member. 1 student learned about Ombudsman Services through the website. 1 student learned about Ombudsman Services through DARS. 1 student learned about Ombudsman Services through the University Police Department.

Presentations presented by Area Staff in 2014-2015 Complete the table with information requested. (Add more rows by highlighting row, right click, select “insert” and select “insert row below”)

PERSON PRESENTATION TITLE AUDIENCE LOCATION 1. Vincent E. Morton Greeks at Texas State Parents at New Student

OrientationLBJSC



PERSON RECOGNITION ORGANIZATION RECOGNITION FROM Vincent E. Morton Successful Dissertation Defense College of Education


The response rate continues to be low despite three separate efforts and early requests for assessment submittal.


The low assessment response remains the primary concern. Trends/Challenges for 2014-2015


For the first time during my tenure, a department expressed displeasure with my handling of a case. I am comfortable with the way I handled the case and the student went to a graduate committee who basically decided in her favor.


Documents

NOTE: Use upper and lower case headings and bold print as ...gato-docs.its.txstate.edu/jcr:0c58db96-2b39-43da... · Web viewPresentation audiences included high school students, Texas