Note...Diesel light vehicles of different make & types like Etios Liva, Swift, Indica, Figo, Etios, Swift Dzire, Indigo, Logan, Fiesta, Vento, Innova, Tavera, Ertiga, Xylo, Enjoy,

Note :-

1. Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents.

2. Tender Documents can be downloaded from our websites and also be obtained

from the following address on request and submission of tender fee :

For Sl. No. 1 : Sr. Purchase & Stores Officer, Main Purchase, Purchase Unit-I,

VSSC, ISRO PO, Thiruvananthapuram – 695 022, Ph : 0471-256 3139 / 3523.

For Sl. No. 2 : Purchase & Stores Officer, CMSE Purchase Unit, Vattiyoorkavu PO,

Thiruvananthapuram – 695 013, Ph : 0471-256 9290.

While requesting for Tender Documents please indicate on the envelope as “Request for Tender Documents- Tender No……….. dt……………”.

3. Tender Fee (` 573/-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY.

Other mode of payment is not acceptable. The Demand Draft should be in favour of : Accounts Officer, Main Accounts, VSSC (for item under Sl. No. 1) payable at State Bank of India, Thumba, Thiruvananthapuram & Accounts Officer, CMSE Accounts, VSSC (for item under Sl. No. 2) payable at State Bank of India, Main Branch, Statue, Thiruvananthapuram [The tender fee is NON-REFUNDABLE].

Government Departments, PSUs (both Central and State), Small Scale Industries units borne in the list of NSIC and foreign sources are exempted from submission of tender fee. Those who are coming under the above category should submit documentary evidence for the same.

4. While submitting your offer, the envelope shall be clearly superscribed with

Tender No. and Due Date and to be sent to the following address.

For Sl. No. 1 : Sr. Purchase & Stores Officer, Main Purchase, Purchase Unit-I,

VSSC, ISRO PO, Thiruvananthapuram – 695 022, Ph : 0471-256 3139 / 3523.

For Sl. No. 2 : Purchase & Stores Officer, CMSE Purchase Unit, Vattiyoorkavu PO,

Thiruvananthapuram – 695 013, Ph : 0471-256 9290.

5. Quotations received after the Due Date/Time will not be considered. 6. VSSC, Thiruvananthapuram is not responsible for any postal delay/loss of

documents in transit. 7. Sr. Head, Purchase & Stores, VSSC, Thiruvananthapuram reserves the right to

accept or reject any/or all the tenders in part or full without assigning any reasons thereof.

Annexure- I to Tender Enquiry No. 8081 2015 003140 01

RATE CONTRACT FOR HIRING OF TAXIES

1. PERIOD OF CONTRACT: The Contract shall be initially valid for a period of Two Years

from the date of issue of order. However, VSSC reserves the right to extend the same

for further periods on mutual agreement or short close the same by giving one month

prior notice in writing without any financial obligation on either side.

2. SCOPE OF WORK: The scope of this rate contract is to supply tourist Air Conditioned

Diesel light vehicles of different make & types like Etios Liva, Swift, Indica, Figo, Etios,

Swift Dzire, Indigo, Logan, Fiesta, Vento, Innova, Tavera, Ertiga, Xylo, Enjoy, Tempo

Traveller etc., which are not older than 5 years from the date of opening of tender on

hire basis to VSSC, Thiruvananthapuram as and when required on monthly and daily basis

for the transportation of personnel and materials.

However, parties can supply petrol variants of vehicles of same class & model if they are

willing to accept the rates of its diesel variant as per our contract.

The taxi requirements on hire are classified as two categories namely “Monthly Basis and

Daily Basis”.

2.1. Monthly Basis Category: Monthly hire basis category is applicable only for vehicles

hired for one month or more extending upto one year or till the validity of the

contract. Average number of requirement of hired vehicles on monthly basis will

be 60-70 all the time for VSSC at Thumba, 10-15 vehicles for CMSE/IISU at

Vattiyoorkavu and nearly 10 vehicles for MVIT at Valiamala.

One month is defined as 22 days. During 22 days, the total vehicle utilization shall

be for 220 Hours (10 Hours×22 Days) and 2200 Kms (100 Kms×22 Days) irrespective

of the distance and duration used per day. Payment will be made in full for

vehicle hired on monthly basis if vehicle service is made for 22 days in a month. If

any vehicle is used for less than 22 days in any month, the payment will be

deducted on pro-rata basis from the monthly charges.

Pro-rata basis calculation for one day =

2200 Kms/22 for Distance

220 Hours/22 for Duration

Monthly Hire Charge/22 for Rate

(For example, if the vehicle is used only for 20 days in a month and the monthly

charges is Rs.22000.00 per month,

Pro-rata basis calculation for one day = 100 Kms for Distance, 10 Hours for

Duration, Rs.1000.00 (Rs.22000.00/22)for Monthly Hire charge.

So after reduction for 2 days based on the above pro-rata calculation, the total

vehicle utilization for 20 days shall be 2000 Kms & 200 Hours and Rs.20000.00

payment will be made. For usage of vehicle beyond 200 hours or 2000 kms in 20

days, payment will be made on rate per hour or km whichever is higher.)

For usage of vehicle beyond 220 hours or 2200 kms in 22 days, payment will be

made on rate per hour or km whichever is higher.

For usage of vehicle beyond 22 days in a calendar month, payment will be made on

rate per hour or km for total distance (kms) or total duration (hours) used during

the exceeded days whichever is higher.

Bidders shall quote in annexure III (A) for monthly rate for 22 days/220 hours/2200

kms and for also for additional km & hour. This additional rate per km or hour will

be applicable for any excess duty done beyond the slab within 22 days or exceeded

days used beyond 22 days in a calendar month.

2.2. Daily Basis Category: Daily hire basis category is applicable only for vehicles hired

for shorter duration of less than a month, i.e. one day to 15 days. Normally, the

number of vehicles required on daily basis on an average will be 5 to 10 vehicles.

Daily basis requirement can go upto 20-30 vehicles in a given time during special

events such as conferences, seminars, review meetings or any such other

requirements.

Bidders shall quote in annexure III (B) for daily basis in slabs of 4 Hrs/40 Kms, 8

Hrs/80 Kms, 10 Hrs/100 Kms, 12 Hrs/120 Kms and for additional km & hour. This

additional rate per km will be applicable for any services made in excess of the

distance limit of each slab. Payment for exceeded kms in each slab will be made

without any upper limit for additional distance used. Rates applicable on daily

basis will not be applicable for taxis hired on monthly basis and vice versa.

For exceeded hours between/beyond slabs, rate per hour will be applicable. This

will be counted in multiple of 30 minutes and duration up to 15 minutes will be

rounded to lower and duration above 15 minutes will be rounded to next higher

multiple of 30 minutes.

So, whenever the usage in hours falls between two slabs, the claim shall be

admitted for initial slab + additional charges in multiple of 30 minutes or next

higher slab whichever is lower.

(For example, if the vehicle is used for 8 Hours 45 minutes, it will be rounded to

30 minutes additional charge. Similarly, if the vehicle is used for 8 Hours 46

minutes, it will be rounded to 1 hour additional charge.)

2.3. Night Halt: The taxi drivers will be required to do overnight duties if required.

Bidders must quote for night halt charges in both Annexure III (A) & (B) and this

amount will be paid only for vehicles retained in our office premises for official

purpose beyond 23:00 Hrs and is not applicable for vehicles deployed for

outstation trips as per clause no. 2.5 However if the time of termination of the

duty beyond 23:00 hours is outside VSSC, night halt charges will be paid on

certification by the last alighting official and approval from approving authority of

concerned division is obtained.

2.4. Local Duty: All trips within Thiruvananthapuram will be considered as local duty.

For any local trip, maximum area permitted to be covered will be up to VSSC bus

routes limit in any direction. For any local trip beyond the VSSC bus routes limit

within Thiruvananthapuram, approval from concerned Entity chief is to be

attached along with the bill.

2.5. Outstation Duty: All trips beyond Thiruvananthapuram will be considered as

outstation duty. Vehicles hired monthly/daily basis will be deployed for outstation

trips to places like IPRC/Mahendragiri, APEP/Aluva and other places with specific

approval from the competent authority. In such cases, the copy of such approval

shall be enclosed along with the bills for payment.

The total hours/kms starting from concerned ISRO office or any other starting

place and back to office or terminating place will be counted for the payment

calculation. For any such outstation duties, driver batta per day shall be quoted in

Annexure III (A) & (B) and this will be paid in addition to the normal payment

based on monthly/daily basis rate whichever is applicable.

2.6. Miscellaneous Charges: Any extra charges like temporary inter-state permit, toll

charges, parking fees at Airport, Railway Station etc. incurred during duty shall be

reimbursed on production of original receipts issued by the concerned

government/local authorities etc. with vehicle registration number duly

incorporated.

3. ZONE, GARAGE AND DEAD MILEAGE: Dead mileage from garage to VSSC/Thumba,

IISU/CMSE at Vattiyoorkavu and MVIT at Valiamala will be based on 7 zones as given

below.

Zone No. Zone of Garage Places covered under each zone

Zone - 1 Kazhakuttom All areas surrounding Kazhakuttom, Menamkulam and Kulathoor will be placed under this zone.

Zone - 2 Vattiyoorkavu All areas surrounding Peroorkada & Vattiyoorkavu, Vellayambalam and Sasthamangalam will be placed under this zone.

Zone - 3 Karamana All areas surrounding Thirumala, Poojappura, Karamana, Thampanoor and beyond will be placed under this zone.

Zone - 4 Chackai All areas surrounding Chackai, Eanchakkal, Pettah, Shangumugham, Kannamoola, Vanchiyoor will be placed in this zone.

Zone - 5 Kesavadasapuram All areas surrounding Kesavadasapuram, Ulloor, Medical College, Pattom, Kowdiar, Mannanthala etc., will be placed in this zone.

Zone - 6 Nedumangad All areas surrounding Nedumangad, Azhikodu, Aruvikkara, Anad, etc., will be placed in this zone.

Zone - 7 Sreekariyam

All areas surrounding Sreekariyam, Powdikonam, Chenkottukonam, Pulayanarkotta, Aakkulam, Cheruvakkal, Kumarapuram, Pangappara, etc., will be placed in this zone.

Inclusion of each supplier in a particular zone will be strictly based on address proof of

the actual vehicle owner. Hired vehicles reporting to our office directly at Thumba/

Vattiyoorkavu/ Valiamala will be paid dead mileage depending upon the zone as given

below. Vehicles/contractors from other distant places will be placed in a suitable zone

listed here as decided by VSSC and no other dead mileage will be applicable.

Zone No. Zone of Garage

Dead mileage to ISRO office at

Thumba IISU or CMSE/ Vattiyoorkavu

MVIT/ Valiamala

Zone - 1 Kazhakuttom 5 17 -

Zone - 2 Vattiyoorkavu 17 3 14

Zone - 3 Karamana 14 8 -

Zone - 4 Chackai 8 9 -

Zone - 5 Kesavadasa-

puram 13 8 20

Zone - 6 Nedumangad - 10 5

Zone - 7 Sreekariyam 9 - -

Hired vehicles reporting or terminating at any other duty place will be eligible for actual

distance from the respective zone to the reporting/terminating place.

Address proof for garage shall be furnished by the bidders and place/zone of garage will

be fixed based on this. In case the hired vehicle provided is not owned by the

contractor, the address of the actual vehicle owner will be counted for fixing

garage/zone with necessary documentary proof.

4. PRICE VARIATION: The unit hire prices quoted will be firm and fixed during the currency

of the contract. The Price variation will be accepted only on account of diesel price

variation and not on any other account. Further, the price variation will be considered

only on account of diesel price variation irrespective of whether the vehicle offered in

Petrol / Diesel variant. Variation in rate per km will be effective only on account of

every 5% increase or decrease in a diesel price in a single spell or different spell over a

period during the contract.

4.1. Mileage of Vehicles: All bidders should clearly indicate the average mileage in

kilometer per litre (KMPL) of each class of vehicle quoted in the Annexure format

III (A) and III (B). VSSC reserve the right to fix an average mileage in KMPL for

each class of vehicles to use in price variation formula which will be final and

parties are bound to accept the same.

4.2. Price Variation Formula: Increase or decrease in Total Hire charges = (Total Kms

used after 5% variation/Mileage) × (Revised diesel price per litre - Basis diesel

price per litre).

The basic price of the diesel on the opening day of tender is the reference price

for the above price variation formula. The diesel price at any given time will be

based on the rates available at www.mydieselprice.com and will be used for

calculation.

5. ELIGIBILITY CRITERIA:

5.1. The contractor shall have minimum 2 years experience in supplying of vehicles

for which necessary proof shall be submitted along with the company profile

format attached as Annexure II (A).

5.2. The contractor shall provide details of minimum 5 vehicles in Annexure II (B) out

of which preferably 3 vehicles shall be owned by the contractor in his name.

However, at least one vehicle must be owned in the name of the contractor. Self

attested copies of RC book, Road Tax payment, Insurance Policy, Taxi permit of

all 5 vehicles shall be attached along with Annexure II (B).

5.3. Contractor shall have a valid email address and mobile number for effective

communication and monitoring.

5.4. The parties who have an office at Trivandrum city within 20 Km. of VSSC shall

only quote. The local office/address in Trivandrum should have an official

permanently placed to manage the contract with contact phone number.

5.5. A contractor should be ready to provide minimum of 5 vehicles at a time. There

shall be no lower/upper limit on

5.5.1. The number of vehicles hired

5.5.2. The number of days each vehicle is hired

5.5.3. The duration (number of hours) of operation per day and

5.5.4. The distance operated per day.

5.6. Only vehicles with yellow number board along with valid taxi permits and

insurance shall be allowed as taxies. VSSC reserves the right to refuse/restrict

payment in case unauthorized vehicles are provided as taxis.

6. CONDITION OF THE VEHICLE:

6.1. Well maintained vehicles with neat and tidy upholstery only to be provided.

Sufficient spares viz. spare wheel, tools etc. should be available with the vehicle

to take care of emergency repairs.

6.2. Vehicles which are not older than 5 years of age from the date of opening of

tender shall only be supplied based on our request. VSSC reserves the right to

reject any vehicle provided by the Contractor even if the vehicle is less than 5

years old, if not satisfied with the condition of the vehicle and the Contractor

should provide another vehicle to the utmost satisfaction of the Department.

6.3. Sun control film shall not be stuck on the window glass as per the norms

stipulated by the Motor Vehicle rules and the interior of the vehicle shall be

visible for the security personnel without lowering the window glass.

7. UNIFORM FOR TAXI DRIVER: The taxi driver shall compulsorily wear neat & clean

uniform (Normally White shirt and black pants) while on VSSC duty as per the existing

MV act. No extra payment will be made to Contractor by VSSC for providing uniforms

to drivers deployed for VSSC duty.

A Penalty of Rs.100.00 per day per driver will be deducted from the total bills if the

taxi driver is not reported to duty in uniform.

8. MOBILE FOR TAXI DRIVER: The driver of the vehicle must have a base model mobile

phone (without camera) with network connection from any service provider in Kerala

region for functional requirement. The contractor shall ensure that taxi drivers posted

to VSSC are carrying only a base model mobile (without camera) for which necessary

pass will be issued by VSSC. Any violation of the above will be liable for suitable

action including termination of the contract. VSSC will not reimburse any payment

towards mobile charges.

9. TAXI CONTRACTOR’S RESPONSIBILITY:

9.1. The contractor shall be held responsible for:

1. Claiming of higher time and Kilometer than the actual

2. Misbehavior of Driver with VSSC officials

3. Indulging in manipulation of meter reading and time

4. Tampering of speedometers

In case anyone is found guilty, a suitable amount will be deducted/ recovered

from the bills apart from cancelling the contract and the decision of the

Department will be binding on the Contractor.

9.2. It is contractor’s responsibility to obtain a police verification report with

verification of character and antecedents of the taxi driver posted to VSSC.

Initially, the entry pass will be provided only for a maximum of 3 days and any

further permission for the drivers must be supported with a police verification

report with minimum 2 years validity.

9.3. Contractor should give strict instructions to the taxi drivers that they should not

make any entries in the log sheets other than the vehicles details & entries of

travel between their garage to duty starting point/VSSC and back to garage after

completion of duty. In case any driver is found guilty, the whole log sheet will not

be entertained for payment.

9.4. It is responsibility of the contractor to strictly instruct the drivers that ‘all column

of the table in the log sheet is required to be filled by the concerned official using

the vehicle and the Taxi shall be produced before TOMD official once in a week to

examine the condition of vehicles, speedometer reading and documents. It is

mandatory to follow the above said procedure to get the bills cleared for

payment.

9.5. In case VSSC request for a taxi on a continuous period exceeding 24 hrs, the taxi

contractor shall change the driver and the log sheet. Contractors are allowed to

use 2nd log sheet only after a continuous period of 24 hrs.

9.6. The drivers posted to VSSC must have minimum 3 years’ experience in driving the

light vehicles and shall possess valid driving license & badge. He should be normal

and his behavior shall suit the organizational status. Drink and driving is a serious

offence and will be viewed very seriously; the contractor shall ensure that drivers

having alcohol addiction are not sent to VSSC for duty.

9.7. In case of any strike or Bandh, civil commotions and other disturbances, the

Contractor shall make earnest efforts for plying the vehicles as usual and if any

problem arises, the same should be immediately intimated to VSSC Transport

Division officials and follow their instructions.

9.8. In situations like curfew, labour unrest, the contractor should make all efforts to

operate vehicles with the assistance of Police authorities. The payment of hire

charges shall be made for only such trips that are actually operated subject to the

minimum slab rate prescribed. In the event of any strike or unrest by the

employees of the Contractor, he shall make alternative arrangements to operate

the vehicles at his own cost and risk. In case, the Contractor fails to make

alternative arrangements, VSSC reserves the right to arrange vehicles at the cost

of the Contractor and the cost of alternate arrangements will be deducted from

the running bills of the Contractor.

9.9. The contractor shall follow the rules and regulations of VSSC and our security

personnel (CISF) have the right to inspect the vehicles and the driver at any time

during the duty period inside ISRO Campus.

9.10. All cost and liabilities arising out of any accident or traffic offense are solely the

responsibility of the taxi contractor. VSSC officials will not be a party to any

dispute arising out of accident or traffic offense. Further the contractor will

observe and comply with the requirements of the Minimum Wages Act and all

other Industrial & Labour legislation being in force from time to time or that may

hereafter be brought into force, governing the relationship between the employer

and the employee.

9.11. In case of any damage to the VSSC property due to an accident by your vehicle

within the premises, the vehicle will be permitted to take out only after

remittance of the amount towards the damages. The decision of the Department

regarding the amount of damages will be final & binding on the Contractor and

the amount should be paid without any demur. Department will also have the

option of recovery of the amount from the pending bills of the Contractor.

9.12. The taxi contractor will provide as many vehicles as are requisitioned by VSSC. In

case of breakdown of any taxi, the replacement should be provided within one

hour. In the event of a failure to provide substitute vehicle in place of hired

vehicle due to breakdown, poor condition of vehicle, absenteeism of driver or any

other reason, a penalty of Rs. 500/- on every instance of failure will be imposed.

This amount will be deducted from their subsequent bills.

10. Taxi Driver’s Responsibility:

1. Driver of the vehicle shall possess all documents as required by RTO in the

vehicles such as RC book, Insurance certificate, PUC Certificate, Taxi permit,

valid driving license with badge and TOMD officials reserve the right to verify

the same at any time during VSSC duty.

2. The taxi driver shall ensure that the entries in the log/trip sheets be written

legibly by the taxi users. Name, Staff code No. of the person using the vehicle,

purpose, starting and closing time & Km. should be written against their

signature. Incomplete and illegible log sheets will not be entertained for

payment.

3. It is the duty of the taxi driver to make necessary entries in the log sheet like

the vehicle details, details of dead mileage from garage/zone to our office

while reporting for duty and termination of a day’s duty separately in a row if

the vehicle is reporting/ terminating to/ from VSSC campus.

Similarly, for vehicles reporting/terminating at any place other than our

campus, the actual distance from garage/zone to the reporting place in the

beginning of a day’s duty and actual distance from duty termination place to

garage/zone after completion of a day’s duty shall be entered by the taxi

driver in separate rows without clubbing with the actually used distance by

VSSC.

4. The distance and time from the respective garage/zone to the starting point

and termination point of a day’s duty will be counted for calculation of charges

per day subject to Clause no. 3 and it should be recorded in the log sheet

promptly.

5. Speedometer reading in the vehicle should always tally with the entries in the

log/trip sheets and TOMD officials reserve the right to verify the same at any

time during VSSC duty.

6. The driver of the taxi must produce the vehicle and log/trip sheet before TOMD

officials periodically for verification of speedometer readings, entries in trip

sheets, documents and vehicle condition.

7. The taxi driver shall follow the rules and regulations of our Department and our

security personnel (CISF) have the right to inspect the vehicles & the taxi

drivers posted to VSSC at any time during the duty period inside ISRO Campus.

11. INTIMATION OF VEHICLE REQUIREMENT: Normally VSSC will inform the next day’s

requirement in previous working day itself, but in case of emergency, the contractor

shall supply vehicles within one hour as and when required over telephone/email.

12. Termination of Contract:

1. VSSC reserve the right to terminate the contract, if the performance of the

contractor or his employees is found to be unsatisfactory during its currency by

giving one month notice in writing.

2. VSSC also reserves the right to terminate the contract without notice in the

following cases.

a) Contractor’s failure to produce vehicles for inspection along with necessary

documents within 14 days from the date of award of the contract.

b) Contractor fails frequently to provide vehicle within the stipulated time

from the intimation of vehicle required on daily/monthly basis.

c) Frequent breakdown of the vehicles enroute or any lapse in providing

required services as per terms and conditions specified.

d) Frequent stoppage of vehicles mid-way due to lack of fuel, accident,

misbehavior, indiscipline of the driver.

e) Untidy conditions of the vehicle

f) Any manipulations/overwriting observed in the log sheet or bills.

g) In case of any pecuniary loss to VSSC/user staff due to rash and negligent

driving by the driver.

13. Earnest Money Deposit: The tender should be accompanied by an interest free

Earnest Money Deposit (EMD) @ Rs. 5,000/- by way of Demand Draft in favor of

Accounts Officer, Main Accounts, VSSC, Trivandrum - 695 022. The EMD of

unsuccessful bidders will be returned within 30 days from the date of finalization of

the contract. This can be adjusted against security deposit in clause no. 15 for

successful bidders.

The EMD will not be returned to successful bidders who did not produce vehicles

provided in Annexure II (B) for inspection along with necessary documents within 14

days from the date of award of the contract without any further information from

VSSC contract manager/purchase.

14. PAYMENT: For monthly basis bills, parties shall submit the bills for any calendar

month, i.e. from first day of a month to last day of a month within 10 days from that

month to TOMD along with approval from concerned division, completely filled log

sheets duly signed by the officers who have used the vehicles. Bills submitted after 15

days will not be considered normally. Similarly, bills for daily basis shall also be

submitted to TOMD within 10 days of completion of hired duty days along with

approval from concerned division, completely filled log sheets duly signed by the

officers who have used the vehicles. Bills submitted after 15 days will not be

considered normally.

The bills will be verified by Taxi-in-charge, TOMD and approved by Head, TOMD will

be forwarded to the Accounts Officer (Bills), VSSC for arranging payment which will

be made within 15 days from the receipt of bills in TOMD by RTGS mode.

VSSC will not bear any cost towards operation, repair, maintenance, fuel and oil,

servicing, wages of drivers, garage fees, insurance, road tax etc. The complete

liability in such cases will be that of the taxi contractor.

14.1 Service Tax: Service tax as applicable, if any, will be paid extra only if the

contractor has registered with the Assistant commissioner of Central excise, Service

tax cell, Thiruvananthapuram and copy of such certificate is produced. The

department shall reimburse the same at actual against production of documentary

evidence.

15. Security Deposit: In case you are awarded with contract, an interest free security

deposit of Rs.10000.00 shall be paid in the form of Demand Draft drawn in favour of

Accounts Officer, Bills and payable at State Bank of India, Thumba Branch,

Trivandrum OR in the form of Bank Guarantee obtained in Rs.200/- Stamp Paper and

issued by a Nationalised / Scheduled Indian Bank as per our formatenclosed (Form No.

DOS:PM:07) and valid for 30 months including 6 months claim period. This Security

Deposit without any interest thereon shall be returned to you on successful

completion of the contract or shall be adjusted / forfeited against non-fulfillment of

any of the contractual obligations.

16. PARALLEL/ADHOC CONTRACT: VSSC reserve the right to enter into parallel/Adhoc

contracts simultaneously with one or more agencies.

17. SUBLET OF CONTRACT: Contractor shall not sublet, transfer or assign the contract or

any part thereof without our prior written approval.

18. FALL CLAUSE: The unit hire prices for providing vehicles under the rate contract shall

in no event exceed the lowest prices at which the contractor provides vehicles of

identical specification to any other customer during the rate contract period. If at any

time during the currency of this rate contract, you reduce hire charges to any other

customer(s), the same shall be passed on to us and the hire charges shall stand

correspondingly reduced.

19. ARBITRATION: All disputes, differences, claims and demands arising under or

pursuant to this agreement shall be referred to Arbitration of a Sole Arbitrator to be

appointed by Director, VSSC. Arbitration shall be held in Trivandrum and shall be

subject to and governed by the provisions of the Arbitration and Conciliation Act 1996

or any statutory modifications or re enactment thereof, whose decision shall be final

and binding on both parties.

20. CONTACT PERSON: Head, TOMD (Ph: 0471-2563585) will be the contact person for all

matters relating to this contract.

21. GENERAL:

1. Normal office hour is from 0845 hrs. to 1715 hrs. According to the requirement,

taxies will have to perform duties before & after office hours and on holidays as

required by the authorized person of the concerned division.

2. The Contact person or his authorized representative’s instructions have to be

adhered strictly.

3. The contractor shall make his own arrangement for transport, canteen,

safety, medical, EPF and other amenities for him & his personnel deputed to VSSC.

22. INSTRUCTIONS TO THE BIDDERS:

1. The rate quoted in this Annexure III (A) & (B) is inclusive of all expenses of the

taxi and VSSC will not pay any other charges except for the rates quoted

above.

2. Indicate Service tax if any applicable clearly.

3. Income tax will be deducted by VSSC as per IT rules in vogue.

4. VSSC reserves the right to award contract with multiple parties at a common

rate arrived at by us to the successful bidders.

5. VSSC reserves the right to split the vehicle requirement and choose any one or

more number of firms in the contract for assigning/hiring of taxies on daily /

monthly rates based on the performance/requirement.

6. All bidders are requested to go through the terms and conditions carefully

before submitting the offer. Further, they should also sign all the pages of the

terms and conditions for having read and accepted the same.

7. Quotation should be submitted only as per the prescribed format in Annexure II

(A) & (B) and III (A) & (B) with all information duly filled and quotations

submitted in any other format will not be considered. Rates quoted in any

other format other than that in the format will not be considered.

Annexure- II (A) to Tender Enquiry No. 8081 2015 003140 01


COMPANY PROFILE:

Sl. No.

Details of the Firm To be Filled by the Party

1 Name of the Firm and Name of the Contractor

2 Complete office Address of the contractor

3 Office & Residence contact details

Office Land Phone No.:

Office Mobile No.:

Email ID: Residence Land Phone No.: Residence Mobile No.:

4 Status of the Contractor in the Firm (Eg. Proprietor/ Proprietress/ Managing Partner, etc.,)

5 Name of partners if any. (Enclose the copy of partnership deed)

6

Valid power of attorney details in the name of person who is signing & operating the contract if the firm is operated other than by Proprietor/Proprietress and copy of the same shall be attached

7 Complete residential Address of the proprietor with Phone Number

Address: Phone Number:

8 Firm Registration No. with year if registered

9 GST/VAT/Service Tax No. (If applicable)

1)

2)

3)

10 PAN Number of the firm/ contractor: Firm’s PAN No.:

Contractor’s PAN No.:

11 Details of experience in the field (Minimum 2 years of experience in the field is mandatory)

12

List of organizations to whom you have supplied/supplying vehicles on hire basis (Self attested copies of the proof shall be enclosed)

I declare that the particulars furnished above are true and correct to the best of my

knowledge. I hereby also certify that documentary proof for Sl. No. 2, 5, 6, 8, 9, 10,

11, 12 are submitted along with this Annexure II(A).

Signature of the Contractor/Proprietor/ Managing Director of the firm with office seal

Annexure- II (B) to Tender Enquiry No. 8081 2015 003140 01


1. Name and address of contractor :

2. Details of vehicle to be provided by the Contractor :

*Age of the vehicle shall be calculated from the date of opening of the tender

document.

#Zone No. shall be filled as per clause no. 3.0 of Annexure I.

3. Exact location of Garage of the Contractor/firm :

4. Time required for vehicle to report to VSSC :

after getting intimation

5. Self attested Photo copies of documents of all the : Enclosed/ Not Enclosed

above vehicle are to be enclosed

I/We hereby declare that the information furnished above are true and correct to the

best of my knowledge. I hereby undertake the following and I am aware that failing to

the following will lead to rejection of my offer.

a. I/We have completely read & understood the terms & conditions provided in

Annexure I carefully before submitting the quotation and accept the same.

b. I have submitted the rates only in Annexure III (A) & (B) attached in the tender

document.

c. All relevant documents are attached as required in the tender.

Signature of the Contractor/Proprietor/

Managing Director of the firm with office seal

Managing Director of the firm with office seal

Sl. No.

Vehicle Reg. No.

Make & Model

Date of Reg. Age of the Vehicle*

Owned by Contractor

Zone No.#

1 Yes/No

2 Yes/No

3 Yes/No

4 Yes/No

5 Yes/No

Annexure- “A”

TERMS & CONDITIONS

1.0. Period of Contract:

The rate contract shall be valid for a period of three years from the date of

issue of order. However, we reserve the right to terminate the contract at

any time by giving one month’s notice.

2.0. Scope of Work:-

2.1. For Underground Cabling Of Various Sizes:

2.1.2. The warning bricks should be of good quality burned bricks with 3 inch

thickness. The bricks should be placed across and over the cable without any

gap. For additional cable laying along the same trench, the claim would be

excluding excavation charges and warning bricks.

2.1.3. Necessary cable route marker shall be supplied by VSSC which shall be

installed at every 100 meters and shall be properly fixed with clear visibility.

2.1.4. We shall be supplying the required cables for underground laying. The cable

joining work along with supply of joining kits form part of your contract.

2.1.5. The cables shall be properly terminated by you and the required termination

boxes shall be supplied by VSSC.

2.1.6. The end to end connection has to be verified and certified.

2.2. For Telephone Wiring:

2.2.1. Wiring of Telephone subscriber office fitting using PVC casing & capping

switch board cable 0.5mm dia as per BSNL specification at different

buildings within the campus.

2.2.2. Dismantling the existing unserviceable wires & fitting and making the area

neat. The dismantled items shall be handed over to Stores Officer-in- charge

at VSSC.

2.2.3. The switchboard cable to be used for the wiring shall be supplied by

department.

2.2.4. The end to end connection has to be verified and certified.

2.3. Laying OFC

2.3.1. Laying of OFC of different specifications (No. Of Core) at VKC campus,

Vattiyoorkavu. It is in trenches of depth not less than 100 cm through HDPE

pipes. Installation of concrete markers engraving proper name and direction

at a distance of 100 mtr. each. Proper care should be taken in laying the

cable. After laying, each fibre should be terminated and the propagation loss

should be measured using recommended device and should be within

specification. Necessary HDPE pipes will be provided by VSSC.

2.3.2. Proper amount of loop should be provided at both sides and on the way of

the route, and the loop on the way should be properly protected.

3.0. Work: As and when required, suitable instructions shall be given by the

Dy.Head, TSD, CMSE based on which the work shall be carried out by you.

4.0. Charges:

4.1. The charges of various works including the cost of materials to be supplied

are given in Annexure-B. The quantity mentioned is approximate for a

period of three years. Payment shall be given for the actual quantity of

supply received and works done.

5.0. Payment: Payment shall be made within 30 days on Pro-rata basis after

satisfactory completion of each works assigned by the competent

authority/Contract Manager.

6.0. Fall of Clause: The charges quoted by the contractor shall in no event

exceed the lowest rates at which the contractor carryout jobs of identical

description to any other party during the period of the contract.

7.0. Materials to be supplied by the contractor:

7.1. Joint kit of all size- for joining U/G cable.

7.2. OFC- splicing kit.

7.3. Contractor shall store minimum quantities of cable patches of all size, cable

joining kits and other materials at site, to meet any breakdown/emergency

situation.

7.4. All necessary equipments required for laying underground cables and wiring

purpose should be brought by the contractor.

8.0. Materials to be supplied from Department:

1 UG Cables

2 Pillar Boxes

3 Junction Boxes

4 Telephone socket equipment with protective device

5 Krone module

6 Cable route/ Joint marker

9.0. Contract Manager: Shri. M K Joy, Deputy Head, TSD, CMSE shall be the

contract manager for the contract. All operational and technical matters shall

be intimated to the contract manager. The contract manager shall have the

right to issue such instructions as may be necessary for the efficient

operation of this contract. The contractor shall be bound to carry out all such

instruction issued by the contract manager.

10.0. Adequate number of experienced workers and supervisors shall be deputed

to carry out the work and ensure proper supervision.

11.0. You shall not sublet the contract, or assign the contract or any party thereof

without our previous written approval.

12.0. The contractor or his workers are not eligible for facilities like canteen,

transport, medical etc, extended to VSSC employees.

Annexure- ‘B’

Charges for the Works & Quantity (approx) including supply of material

wherever necessary for three years.

1.0. Charges for excavation, laying cables of sizes 5 pair, 10 pair, 20 pair, 50

pair,100 pair and putting warning bricks across and over the cables

and filling back& erecting cable route marker at every 100 meters (UG

cable and cable route markers shall be supplied by VSSC)

Sl

no. Item Description Qty Unit Rate Amount (Rs.)

1.1 Along tarred (hard

soil road)

5000 Per

Meter

1.2 Along Kutcha Road

( soft Soil)

5000 Per

Meter

1.3 Laying OFC through

HDPE pipe, filling

back and putting route

marker

2000 Per

Meter

2.0. Charges for additional cable laying through the same trench( UG cable

will be supplied by department)

2.1 5 Pair 1000 Per Meter





3.0. Charges for laying cables through GI pipe at road crossing without

putting warning bricks. GI pipes shall be supplied by the contractor

(Rates are inclusive of GI pipes and Labour charges).

3.1 Through 2.00”GI Pipe 100 Per Meter

3.2 Through 2.50”GI Pipe 100 Per Meter

3.3 Through 3.00“ GI Pipe 100 Per Meter

4.0. Charges for joining of cables (joint Kits shall be supplied by the

contractor)

(a) Straight joining for (Rates are inclusive of joint kit-TSF & labour charges):

4.1 5 Pair 10 Per No.



4.4 50 pair 20 Per No.

4.5 100 Pair 20 Per No.

(b) Split joining from higher pair cables for (Rates are inclusive of Labour

Charges & joining kit):




4.9 50 pair 20 Per No.

4.10 100 Pair 20 Per No.

5.0. Charges for Cable End Termination

5.1 Cable end termination 10000 Per pair

6.0. Charges for Road cutting & concreting/Tarring

6.1 Charges for road

cutting & concreting/

tarring

100 Per Meter

7.0. Charges for construction of basement and installation of pillar box for

termination of cables of following sizes: (Pillar Box-400 pair & 600 pair

will be supplied by department).

7.1 400 Pair 15 Box Per Box

7.2 600 Pair 15 Box Per Box

8.0. Charges for fixing of junction box with sufficient No. of krone

connectors (Junction Box-100 pair, 50 pair, 20 pair, 10 pair & 5 pair

and krone connector will be supplied by VSSC)

8.1 100 Pair Junction Box 25 Per Box.


8.3 20Pair Junction Box 25 Per Box.



9.0. Wiring of Telephone subscriber office using PVC capping& casing and

switchboard cable of 0.5 mm dia as per BSNL specification at different

office buildings within the campus (All the materials shall be supplied

by the contractor).

9.1 Using 10 pair switch

board cable

1000 Mtr Per Meter

9.2 Using 6 pair

switchboard cable

1000 Mtr Per Meter

9.3 Using 4 pair

switchboard cable

2000 Mtr Per Meter

9.4 Using 2 pair

switchboard cable

5000 Mtr Per Meter

9.5 Charges for fixing &

termination of

telephone socket

equipped with

protective device

(RJ11) each

500 Nos Per No

10.0. Charges for termination of OFC using LC Connectors with LIU (LC

Connector with LIU will be supplied by VSSC)

10.1 Charges for

termination of OFC

10 Per Core

10.2 Splicing of OFC

including supply of

joint kit by using 6 or

12 fibre cable

10

Per Joint