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Pre-Certification

Evidence Documentation

(2008-2009)

Site: STONECREEK JH

Coordinator: Lakesha Ray

Created by Region 11 and adapted by Region 8: 12/28/07

IMPORTANT NOTE:

The following pages are the evidence sources that your site culled to document the Indicator rankings in preparation for the Certification meeting. These evidence sources will identify successes and gaps in the evidence collection and documentation, and assist in accurately ranking your program on the Certification Self-Study (CSS) document prior to the certification meeting.

Reminder: Please note that the evidence for many levels is contingent on the collection of evidence

at the previous level. Take special note to the word “and” in the descriptor indicating multiple parts to be

evidenced.


AVID Essential #1: Evidence Documentation

Meets Certification (Level 1) Routine (Level 2) Institutionalization (Level 3)1.1

At least 90% of students in the middle and interviewed evidenced in:

Recruitment grids for 7th and 8th grade elective class with 90% highlighted in the middle and interviewed

1.1100% students in the middle and

interviewed evidenced in:

Recruitment grids for 7th and 8th grade elective class with 100% highlighted in the middle and interviewed

1.1Interview process undergoing continued

refinement evidenced in :

AVID meeting agenda with recruitment process discussed

Updated new student application form

Updated returning student application form

New interview form New interview rubric New teacher recommendation form

1.2Student Recruitment Plan in place and

implemented evidenced in:

Written recruitment plans for 7th and 8th

AVID student applications 6th grade parent letter 6th grade student/parent orientation

agenda Teacher recommendation form New student application SJHS 07-08 and 08-09 course catalog

description and elective sheet request with AVID as a choice

Emails to feeder school for recruitment

1.2Plan to retain students in place evidenced in:

Recruitment lists with waiting list students in remarks section

Memo sent to staff with list of AVID students in their class

Probation process AVID student probation action

sheets for 7th and 8th grade AVID students

AVID grade/tutorial analysis sample

AVID agreement contract AVID grade checks Monitoring emails from AVID

core teachers Site meeting agenda with

discussion of exiting

1.2Recruitment plan addressing opening of new

sections in place evidenced in:

Written plan for adding AVID sections in 7th and 8th grade recruitment plan

1.3Selection process developed by site team

before recruitment evidenced in:

Agenda with site team for recruitment plan

Recruitment plans for 7th and 8th grade

1.3Site Team participation in developing and

expanding the recruitment process evidenced in:

Agenda with new recruitment plans, selection process and expansion

Old and new application forms New rubric New interview form New returning applicant application

1.3Site team members taking an active role in

the recruitment process evidenced in:

New teacher recommendation forms 6th grade recommendation forms New rubric with ratings from AVID

elective teachers Staff recruitment role grid

Comments:

Essential 1Indicator 1: InstitutionalizationIndicator 2: InstitutionalizationIndicator 3: Institutionalization

Overall - Institutionalization

Comments: Perfect!




Signed contract for 100% of AVID students evidenced in:

Class lists with check marks showing all contracts signed and where the others are housed

Sample contracts of all parties signing

2.1Evidence of parent meeting to gain support

evidenced in: Back-to-School PowerPoint to

parents Sign-in sheet from Back to school

parent night 6th grade parent letter 6th grade parent orientation agenda AVID parent newsletter AVID Parent volunteer letter

2.1Increased involvement of parents evidenced

in:

AVID parent volunteer letter Returned parent volunteer forms AVID parent night agendas and sign

in sheets School calendar with AVID parent

night AVID parent night on weekly

bulletin Parent Participation roster AVID Parent volunteer sign up sheet

2.2100% of AVID elective teachers

volunteering to teach AVID evidenced in:

Signed volunteer contract

2.2Site team meetings and events attended by

AVID elective teachers evidenced in:

Regional conference confirmation

Summer institute confirmation Site team meeting agendas Site Team member roles with SI

and Write Path trainings

2.2AVID elective teachers assuming leadership

roles evidenced in:

Leadership committee list highlighting AVID elective teachers

Staff Meetings agendas with AVID as topic

2.3100% of Site Team Members volunteering

to work with AVID evidenced in:

Volunteer contract signed by all members

Site Team member roles with SI and Write Path trainings

2.3Site Team Meetings and events attended by

site team members evidenced in:

Conference confirmations AVID Site Team Meeting minutes Volunteer contract signed by all

members Site Team member roles with SI and

Write Path trainings

2.3Site Team Members assuming leadership

roles evidenced in:

Leadership committee list highlighting site team members

Staff Meeting Agendas with AVID as a topic

2.4Documentation showing selection of AVID

elective teachers evidenced in:


AVID elective teacher recruitment process signed by site team members

2.4AVID elective teacher selection process

revised and updated by Site Team evidenced in:

Signed AVID Elective teacher Recruitment process reviewed and signed with new school year

2.4Long-term plan for identifying and selecting

AVID elective teachers evidenced in:

Recruitment process plan that address long-term solutions

2.5Documentation showing selection of Site

Team Members evidenced in:

AVID Site Team Member recruitment process signed by site team members


2.5AVID Site Team Member selection process

revised and updated by Site Team evidenced in:

Signed AVID Site Team Member Recruitment process reviewed and signed with new school year

2.5Long-term plan for identifying and selecting

Site Team Members evidenced in:

Recruitment process plan that address long-term solutions

Comments:Essential 2:Indicator 1 – InstitutionalizationIndicator 2 – InstitutionalizationIndicator 3 – InstitutionalizationIndicator 4 – InstitutionalizationIndicator 5 – Institutionalization

Overall - Institutionalization




Year long AVID elective class within the school day evidenced in:

Master Schedule highlighting AVID elective classes

3.1AVID elective class in master schedule for

next school year evidenced in:

Course catalog with AVID listed as a choice for 2009-2010

Copy of tentative master schedule for 2009-2010

3.1AVID elective class publicized for next year

evidenced in:

Course catalog with AVID listed as a choice for 2009-2010

6th grade parent letter 6th grade parent/student orientation

agenda AVID parent night agenda with

recruitment as a topic item Staff meeting agenda with AVID

recruitment as a topic item3.2

Classes fully enrolled-no more than 1 section under-enrolled evidenced in:

07-08 Master schedule 7th grade and 8th grade class lists

3.2Classes expanded to more than 1 section

and grade level, and all sections fully enrolled with on-site recruitment evidenced

in: 07-08 Master schedule showing

AVID elective class has expanded to 2 grade levels

Class list showing enrollment Course catalog with AVID listed as a

choice for 2009-2010 7th and 8th grade recruitment grid

with students on waiting list highlighted

Emails from teachers recommending AVID students

Note from office staff with parent asking about enrolling their student in the AVID program

3.2Classes expanded to all grade levels and

70% of students having prior AVID enrollment evidenced in:

3.3Balance between curriculum, tutorials, and

team-building activities evidenced in:

A week in AIVD lesson plan

3.3Access to AVID-like activities beyond the

AVID classroom evidenced in:

Guest speaker request letters Guest speaker protocol AVID Ambassador list AVID student participate in student

body Rummage sale flyer AVID rummage sale student

volunteer form AVID student list of pledge leaders Pictures of UCLA trip Guest speaker notes College research assignment CST notes and reflection College field trip permission forms Getty Museum reflections

3.3AVID Coordinator cultivating college

relationships evidenced in:

Cornell Notes from guest speaker visits

Emails from UCLA and Cal Poly outreach coordinator

Comments:

Essential 3:Indicator 1 – InstitutionalizationIndicator 2 – Routine UseIndicator 3 – Institutionalization




100% of students enrolled in a college-prep track evidenced in:

AVID site data form JH Class Checklist form for 7th and

8th grade Samples of 6 year plans from

Ridgeview HS

4.1100% in rigorous classes evidenced in:


8th grade Sample copies of transcripts from

AVID students Application of “rigor” to each

individual student documentation

4.1100% in most rigorous courses evidenced in:


8th grade Sample copies of transcripts from

AVID students Application of “rigor” to each

individual student documentation4.2

At least 50-69% of students receive passing grades of “C” or better in core classes

evidenced in :


8th grade

4.2At least 70-84% of students receive passing

grades of “C” or better in core classes evidenced in:


8th grade

4.2At least 85% of students receive passing grades of “C” or better in core classes

evidenced in :

4.5 (MS/JRH ONLY)50% of 8th graders completing high school

credit-bearing algebra evidenced in:

AVID site data form 8th grade JH class checklist







4.680% of 8th graders choosing college prep

classes for the 9th grade evidenced in:

AVID site data form 8th grade JH class checklist Reminder notice from RHS regarding

pre-registration dates and times




pre-registration dates and times




pre-registration dates and timesNote: College testing (PSSS, PSAT, PLAN, Explore) for MS/JHS can take place in a practice or real (paid) setting.

4.7 (MS/JRH ONLY)50% of 8th graders completing PSAT, PLAN,

or Explore test evidenced in:

AVID site data form 8th grade JH class checklist AVID EXPLORE test results



AVID site data form 8th grade JH class checklist AVID EXPLORE results



AVID site data form 8th grade JH class checklist AVID EXPLORE results

Comments:

Essential 4:Indicator 1 – Institutionalization Indicator 2 – Routine UseIndicator 5 – Institutionalization Indicator 6 – Institutionalization Indicator 7 - Institutionalization


LAINEAVID Essential #5: Evidence Documentation

NOTE: AVID curriculum includes: HS/MS Writing, Strategies for Success, College & Careers, Preparing for College, Jr./Sr. Seminar*NOTE: Include student samples & lesson plans from all AVID classes/grades/sections for each indicator in this essential.


Students receiving writing to learn instruction using AVID writing curriculum

in the AVID class evidenced in:

Writing lessons with student samples.

Weekly writing assignments evidenced by learning logs, quick writes, and essays.

Write Off lessons and activities.

5.1Writing is part of a year long instructional plan, and students using these strategies in

classes other than AVID evidenced in:

More samples of student writing-to- learn activities.

Learning Logs. Writing-to-Learn: poster about

paragraph writing.

5.1Vertically aligned instruction plan created for the AVID classes, and strategies used in all core academic subject areas evidenced

in:

5.2Timed –writing activities and Writing

Process evidenced in:

Student samples of timed writing lessons that occur weekly in the AVID elective class. (essays and quick writes)

Guest Speaker Thank You letters. AVID curriculum: Writing Process Writing Process: brainstorming and

peer editing.

5.2Weekly essay, letters, or reports assigned

evidenced in:

Weekly writing prep during the Write Off Lesson Plans.

Guest speaker Thank You letters.

Student postcards from the Getty trip.

5.2Permanent record of writing activities/documents kept by

students/teachers evidenced in:

Student Portfolios

5.3Cornell notes assigned and graded

evidenced in:

A Week in AVID shows binder checks and tutorials which are done in the Cornell Note Format.

Tutorial Cornell Notes Graded Cornell Notes

5.3Cornell notes taken in other classes

evidenced in:

History Cornell Notes English Cornell Notes Science Cornell Notes Guest Speaker Notes Math Cornell Notes Writing Process Notes Complete Binder Evaluations

5.3Cornell notes taken in all core academic

classes-school-wide strategy evidenced in:

History Cornell Notes English Cornell Notes Science Cornell Notes Math Cornell Notes

5.4Weekly graded reflections assigned and part

of the AVID classroom evidenced in:

Week in AVID shows that learning logs are apart of weekly grades.

Grade Book Print Out. Binder Checks Getty Mythology activity with

reflections Cornell Notes with reflection

5.4Weekly graded reflections assigned and/or learning logs assigned in classes other than

AVID evidenced in:

Samples of learning logs. Core subject notes with

summaries.

5.4Weekly graded reflections and/or learning logs assigned in all core academic classes

evidenced in:

5.5Students receiving instruction in weekly reading to learn strategies evidenced in:

Read and Discuss the Conclusion Written Conclusion Active Reading notes, curriculum Notes with summaries Marking the text activities

5.5Students receiving scaffolded reading instruction to increase comprehension

evidenced in:

Reading and Discuss Socratic Seminars and Philosophical chairs.

Marking the text

5.5Reading plan part of a year-long, vertically aligned instructional plan, and reading to learn strategies used in all core academic

classes evidenced in:


MANDYAVID Essential #5: Evidence Documentation





Vocabulary Building CST Score, goals and reflections Writing Process: Preparing for

Write-Off Summaries Quick Write Cornell Notes Writing to Learn Student Essays: Write-Off Thesis Writing Write-Off Collaboration Posters Cornell Notes and Quick Write:

Writing Process



Writing from other classes: Writing Strategy in English

Weekly Learning Logs


in:



Student Essays: Collaboration Writing Process: Getty Museum Timed Write: Student Essays Timed Write: Writing Process,

brainstorming Timed Write: Writing Process, thesis Timed Write: from Socratic Seminar


evidenced in:




AVID Portfolio


evidenced in:

Binder Check: Graded Cornell Notes

Graded Cornell Notes from Math

Tutorial Cornell Notes Cornell Note Lesson

Plans/powerpoint Grade Print Out of Cornell

Notes


evidenced in:

English Cornell Notes Cornell Notes on how to take

Cornell Notes Math Cornell Notes: Graded

and non-graded Binder Check: Graded Cornell

Notes in other classes AVID Cornell Notes Writing Cornell Notes with

Summary



Cornell Note Lesson Plans/powerpoint presentation used schoolwide

Student Cornell Notes on how to take Cornell Notes

English Cornell Notes Math Cornell Notes



Week in AVID shows that learning logs are apart of weekly grades.

Grade Book Print Out. Grade Checks with student

reflections Binder Checks with reflections AVID Reflections AVID Learning Logs


AVID evidenced in:

Written Reflection and summaries in AVID with Milestones

Summary/Reflection on Cornell Notes/ Writing Process

Binder Checks with reflections


evidenced in:

Non AVID Learning Logs



Reading Logs from English class AVID class tutorial on vocabulary SSR Summaries Cornell Notes on Marking the Text Student Evidence of Marking the Text Reading strategies: KWL Quick Writes from Marking the Text


evidenced in:

AVID class tutorial on vocabulary AVID Reading to learn/Cornell notes and

levels of questioning Concept Maps and Writing Brainstorm Using Marking the Text to write prompts

for Socratic Seminar



Reading Logs from English class.

Comments:

LANAAVID Essential #5: Evidence Documentation






Writing lessons with student samples of journals.

Weekly calendar showing writing activities.

Write Off lesson plans. Grade Level list of Writing Goals Cornell notes with Reflections Write Off Collaborative Posters



More samples of student writing-to- learn activities.

Learning Logs. Writing-to-Learn activities in core

curriculum classes outside of AVID Cornell Notes with Reflections


in:



Student samples of timed writing lessons that occur weekly in the AVID elective class.

Week in AVID calendar. Thank You Letter after a guest

speaker. Guest Speaker Reflections Letters to New AVID Students.


evidenced in:


Timed writing in classes other than AVID.



AVID Portfolio


evidenced in:

AVID Calendar shows binder checks and tutorials which are done in the Cornell Note Format.

Tutorial Cornell Notes Grade Print Out of Cornell

Notes show with Binder Checks C-Notes on Showing Sentences Leader C-Notes Marking the Text Reading to Learn Socratic Seminar C-Notes


evidenced in:

History Cornell Notes English Cornell Notes Science Cornell Notes Math Cornell Notes Complete Binder Evaluations



History Cornell Notes English Cornell Notes Science Cornell Notes Math Cornell Notes



AVID Calendar shows that learning logs are apart of weekly grades.

Grade Book Print Out. Binder Checks


AVID evidenced in:

Samples of learning logs. Active Reader Reflections Writing to Learn Tutorials with

Reflections C-Notes Showing Sentences

with Reflections Marking the Text with

Reflections Reflection on CST Scores Socratic Reflections Guest Speaker C-Notes with

Reflections


evidenced in:



AVID Calendar Essay Reflection Questions Written Conclusion KWL’s in other classes outside of

AVID GIST Activity


evidenced in:

Marking the Text Lesson Plan Wall of Fame Marking the Text Active Reader Notes Image Isn’t Everything Marking the

Text Socratic Understanding My Behavior and

What it Takes to Make Me Feel Comfortable Writing to Learn

Marking the Text Marking the Text Socratic Reading to Learn Reflections



Reading to Learn Newspaper Summaries in ELA

Character Outline ELA Reading to Learn Reading Journals in ELA Reading to Learn

Comments:

LAKESHAAVID Essential #5: Evidence Documentation






Regional coordinator classroom observation rubric




in:

Vertically aligned instructional plan between AVID elective classes and school wide instructional plan





evidenced in:




evidenced in:

Sample binder check form used to grade students binder with Cornell Notes as part of the grading rubric

Regional coordinator binder check rubric



evidenced in:

Cornell note template used in the RSP classes

Regional coordinator binder check rubric



Cornell training provided by regional coordinator with attached student Cornell note samples from students in different academic classes




AVID evidenced in:


evidenced in:



evidenced in:



Vertically aligned instructional plan between AVID elective classes and school wide instructional plan

Essential 5:Indicator 1 – Institutionalization Indicator 2 – InstitutionalizationIndicator 3 – InstitutionalizationIndicator 4 – InstitutionalizationIndicator 5 – Institutionalization Overall - Institutionalization

Comments:

LAINEAVID Essential # 6: Evidence Documentation

*NOTE: Include student samples & lesson plans from all AVID classes/grades/sections for each indicator in this essential.



Critical thinking skills developed and practiced during tutorial evidenced in:

Tutorial Worksheets from both 7th

and 8th grade AVID elective classes

6.1Higher level questions asked and students

take ownership of own learning during tutorials evidenced in:

Tutorial Worksheets from both 8th. Student Tutorial Cornell Notes and

Worksheets show improvement of critical thinking through their written reflections and summaries.

6.1Effective critical thinking skills used routinely during tutorials and take

ownership for other students’ learning evidenced in:

Student Tutorial Cornell Notes and Worksheets show improvement of critical thinking through their written reflections and summaries.

6.2Questions written in lefthand side of Cornell

notes and graded evidenced in:

Student samples of Cornell Notes with graded questions.

Samples of Cornell Notes in other subjects than AVID.

Cornell Notes format is present in all evidence.

6.2Rubric created for grading questions on

lefthand side as part of grade and questions are part of the tutorial grade evidenced in:

Levels of questions activity/lesson.

6.2Higher level questions used regularly demonstrating critical thinking skills

evidenced in:


6.3Costa’s or Bloom’s questions developed,

written, and understood in notes and tutorials evidenced in:

Examples of Tutorial Request Forms including reflections and questions.

Guest speaker notes with questions.

6.3Students actively engaged in tutorial

groups, Tutorial Request Forms are used, and Reflections used after tutorials

reflecting AVID model evidenced in:

Examples of Tutorial Request Forms including reflections and questions.

6.3Inquiry and tutorial process used in all

subject areas evidenced in:

6.4Philosophical chairs and/or Socratic seminar conducted in the AVID class

evidenced in:

Socratic Seminar materials. Philosophical Chairs Prep notes. Philosophical Chairs materials. Philosophical Chairs reflections.

6.4Philosophical chairs and Socratic seminar

routinely conducted evidenced in:

Students samples of notes preparing for Philosophical Chairs.

Copies of all handouts used for Socratic Seminar Lessons and Philosophical Chairs.

6.4Philosophical chairs and Socratic seminar led by students in AVID as well as other

academic core classes evidenced in:

Comments:

LANAAVID Essential # 6: Evidence Documentation





Tutorial Worksheets from both 7th

and 8th grade AVID elective classes



Tutorial Worksheets from both 7th and 8th grade AVID elective classes.







Student samples of tutorials with graded questions.

Developed questions for Critical Thinking in the Socratic Seminar.





Grade Book print outs showing levels of questions are graded through tutorials.


evidenced in:

Student samples of tutorials with graded questions.

o Developed questions for Critical Thinking in the Socratic Seminar.

o Student Tutorial Cornell Notes and Worksheets show improvement of critical thinking through their written reflections and summaries.



Examples of Tutorial Request Forms including reflections.








evidenced in:

Lesson plans for Socratic Seminars. Prep and Notes for Socratic

Seminars.



Students samples of notes preparing for Socratic Seminars.

Copies of all handouts used for Socratic Seminar Lessons.

Rolls of Socratic Seminar.



Comments:

MANDYAVID Essential # 6: Evidence Documentation





Tutorial Worksheets from 7th grade AVID elective classes



Tutorial Worksheets from 7th grade AVID elective classes.







Student samples of Cornell Notes with graded notes and questions.



Binder Check including Cornell Notes.



Grade Book print outs showing levels of questions are graded.

Tutorial Request Form with graded questions.


evidenced in:

Tutorials with higher level questions Critical Thinking skills for

collaboration on learning levels of questions, group posters




Levels of Questions shown in Guest Speaker Notes and Questions

Inquiry Collaboration Activity to create levels of questions.

Inquiry/ Levels of Questions Lesson Plan/PowerPoint





Questions from all classes on Tutorial Request Forms

Student Feedback on Tutorial Forms




evidenced in:

Student Samples of notes from Socratic Seminar

Student generated questions for Socratic Seminar.

Marking the Text: student preparation for Socratic Seminar



Student Samples from notes on Socratic Seminar.

Student generated questions for Socratic Seminar.

Timed write from Socratic Seminar. Students samples of notes preparing

for Socratic Seminars: Marking the Text

Copies of all handouts used for Socratic Seminar Lessons.



Comments:

LAKESHAAVID Essential # 6: Evidence Documentation


Meets Certification (Level 1) Routine (Level 2) Institutionalization (Level 3)Created by Region 11 and adapted by Region 8: 12/28/07

6.1Critical thinking skills developed and

practiced during tutorial evidenced in:




Sample tutorial grade analysis form.





Sample binder check with cornell notes as a grading component




evidenced in:



.







evidenced in:





Essential 6:Indicator 1 – Institutionalization Indicator 2 – InstitutionalizationIndicator 3 – Routine UseIndicator 4 – Routine UseOverall – Routine Use

Comments:


LAINEAVID Essential #7: Evidence Documentation



Students collaborating weekly in AVID class evidenced in:

Partner Interview Notes Learning Style Survey Group Tutorials What it takes to make me

comfortable activity Philosophical Chairs activity “Test Score” activity Philosophical Chairs vocabulary

activity Peer-editing activity Socratic Seminar activity Getty mythology activity Class collaboration on tutorial norms

poster.

7.1Students collaborating weekly in other

classes as well evidenced in:

7.1Students collaborating more and

independently evidenced in:

7.2Students collaborating on projects in AVID

class evidenced in:

Complete Guest Speaker Interview Questions.

Learning Style Survey. “Test Score” activity Poster: collaboration on norms Poster: Group paragraph activity

7.2Students collaborating regularly on projects

in AVID class evidenced in:

Group tutorials Greek mythology activity

7.2Students collaborating on projects in other


Science Fair Research Project requirements

7.3Students working in study groups in AVID

class evidenced in:

Group Tutorials Peer editing activities Getty activity Poster: Group paragraph activity Poster: Class development of Norms

for tutorials.

7.3Students occasionally lead study groups in

AVID class evidenced in:

7.3Students regularly lead study groups in the AVID class and other classes evidenced in:

Comments:


LANAAVID Essential #7: Evidence Documentation




Levels of Questions group posters. Partner Interview Notes Group Tutorials AVID group collaboration with the

rummage sale. AVID Group collaboration with the

parent night. AVID Group Collaboration with the

Relay for Life



Partner work with Marking the Text lesson plan.

Student Interviews. Wall of Fame partners working with

levels of questions. Writing Process collaboration

Lesson Plan KWL in Reading whole class

collaboration. College Extra credit collaboration

in ELA class that was taught in expert groups.

Thesis Statement Corrected in partners




class evidenced in:

Group Tutorials Parent Night AVID Group Collaboration with the

Relay for Life



List of collaborative assignments




class evidenced in:

Group Tutorials AVID Group Collaboration with the

Relay for Life



Study group Cornell Notes with reflections Marking the Text

List of collaborative assignments


Comments:


MANDYAVID Essential #7: Evidence Documentation




Partner Interview Notes AVID WICR Writing/ Peer Edit AVID Tutorials AVID Levels of Questions Activity

w/ Wall of Fame



Student Samples of Science Collaboration

Student Samples of English Collaboration




class evidenced in:

Collaboration of Posters Group Tutorials AVID College Report and

Presentation AVID Guest speaker interview

questions AVID Collaboration on Oral

Language AVID Field Trip Leaders, student

led collaboration



AVID Writing Process Collaboration: Peer Editing

Writing Process Collaboration: Vocabulary Building

AVID Leaders Collaboration posters AVID Modern Day Heroes

Collaboration posters Guest Speaker Level of Questions

Collaboration posters




class evidenced in:

Group Tutorials



Study group Cornell Notes with reflections


Comments:

LAKESHACreated by Region 11 and adapted by Region 8: 12/28/07

AVID Essential #7: Evidence Documentation*NOTE: Include student samples & lesson plans from all AVID classes/grades/sections for each indicator in this essential.



AVID oral language participant list Sample AVID college collaboration

activity AVID study group for parent night

project Regional coordinator classroom

observation rubric



Staff WICR survey Art class collaboration activity




class evidenced in:

AVID Guest Speaker Protocol T-shirt collaboration Cookie Dough fundraiser

collaboration Rummage Sale fundraiser

collaboration Rummage sale student volunteer

form Oral Language participant list with

AVID students highlighted College research worksheet

assignment Jamba Juice fundraiser collaboration AVID study group for parent night


observation rubric



AVID Guest Speaker Protocol T-shirt collaboration Cookie Dough fundraiser

collaboration Rummage Sale fundraiser

collaboration Rummage sale student volunteer

form Oral Language participant list with

AVID students highlighted College research worksheet

assignment Jamba Juice fundraiser collaboration Relay for Life study groupings AVID study group for parent night

project



Art class collaboration activity (see 7.1.2)

Science class laboratory groups Science class lesson plans with

collaboration indicated


class evidenced in:

Relay for Life study groupings AVID study group for parent night


observation rubric



Relay for Life study groupings with leader highlighted

AVID study group for parent night project


Essential 7:Indicator 1 – Routine Use Indicator 2 – InstitutionalizationIndicator 3 – Routine Use

Overall – Routine Use

Comments:


AVID Essential #8: Evidence Documentation*NOTE: Include student samples & lesson plans from all AVID classes/grades/sections.

Tutorial Support Curriculum Resource Guide (T.S.C.R.G.)


Students receiving instruction in the AVID tutorial process as least twice per week

evidenced in:

“A Week in AVID” schedule Tutor scheduling calendar Regional observation checklist

8.1Tutors leading AVID tutorial process and problem solving groups at least twice per

week evidenced in:

7th and 8th grade tutorial groups Tutor scheduling calendar Regional observation checklist

8.1Tutors utilize WICR strategies and students

take responsibility for learning by using higher level thinking while solving problems

collaboratively during tutorial process evidenced in:

8.2Tutors receive 16 hours of training

evidenced in:

School calendar with AVID tutor training

AVID tutor training calendar AVID tutorial checklist Tutor training sign in sheet Tutor training PowerPoint Tutor training syllabus

8.2Trained site personnel providing ongoing

tutorial coaching and support evidenced in:

Tutor meetings and ongoing tutor coaching calendar

Regional observation checklist

8.2Regional or district staff providing ongoing coaching, and tutors are certified by AVID

Center evidenced in:

Regional observation checklist

8.37:1 ratio of students to tutors achieved (see

definition of AVID tutor) evidenced in:

List of tutorial groupings showing 7:1 ratio for 7th and 8th AVID class

Observation feedback check list checking 7:1 ratio

8.3At least one college tutor working in each


List of tutors highlighting college tutors

8.3Two college tutors in each section, and 50% in AVID classes for 2+ semesters evidenced

in:

8.4Tutorial request forms used, and tutorial questions generated from classwork and

homework evidenced in:

Samples of tutorial request forms in Cornell Note style format

8.4Students provide daily feedback for tutorials and evidence of fine-tuning tutorials based on student comments

evidenced in: Student feedback on TRF

8.4Students’ questions based on performance needs in all core subject areas, and AVID

tutors giving feedback evidenced in:

Tutorial grading reflection AVID grade analysis and reflection Statement of tutorial groupings based

upon grade checks with grade checks attached

8.5Recruitment plan for tutors in place

evidenced in:

Tutor recruitment plan Tutor recommendation form

8.5Recruitment plan for tutors implemented

evidenced in:

Tutor recruitment plan Tutor recommendation form Copies of completed tutor

recommendation forms Document showing all tutor

contracts signed by AVID tutors

8.5Site team involved in production and implementation of plan evidenced in:

Tutor recommendation form developed by site team members

Tutor recruitment plan developed by site team members

Site team roles with appropriate teachers highlighted

Essential 8:Indicator 1 – Routine Use – Indicator 2 – InstitutionalizationIndicator 3 – Routine Use Indicator 4 – InstitutionalizationIndicator 5 – Institutionalization

Overall: Routine Use


Comments: After reviewing the TRF’s and Observation form, I believe the students discuss the questions being addressed; however, do not push the thinking to a higher level and I was unable to identify multiple examples of WICR strategies being used by the tutors. Indicator 1




AVID Center data completed and submitted evidenced in:

Email verifying CSS and School Data is ready for review and approval

9.1AVID Center Data completed online and on

time evidenced in:

Email verifying CSS and School Data is ready for review and approval

9.1AVID Center data completed with support

from Site Team and using avidonline resources evidenced in:

Site team roles with appropriate teachers highlighted

Copy of SJHS student census report Copy of handwritten data collection

form List of students on free/reduced

lunch9.2

Data analyzed and used to drive implementation by site team evidenced in :

Site team minutes evidencing use of data

9.2AVID Center data and student, staffing,

and budget data analysis used to revise and expand the AVID program evidenced in:

Site team minutes documenting use of data and discussion of expansion

9.2Analysis of disaggregated data to drive instruction, improve student access and success, and promote schoolwide effect

evidenced in: Copy of a comparison

group between AVID and the student body in regards to CST scores

Copy of AVID students individual CST scores with notation of improvement and possible level placement

9.3Performance, enrollment, and/or staffing data analyzed to open/promote access by site team

evidenced in:

Copy of a comparison group between AVID and the student body in regards to CST scores

Site meeting agenda discussing access

Copy of student enrollment numbers, ethnic breakdown and performance with indicators of possible change


9.3Data analyzed to revise Site/School/District

Improvement Plan to open access to and support in advanced classes evidenced in:

Copy of student enrollment numbers, ethnic breakdown and performance with indicators of possible change

Copy of form used to provide equal access and equity to all students


9.3Data analyzed to present at school board

meetings evidenced in:

9.4Standardized test data analyzed to open/promote access evidenced in:


Copy of department meeting agenda solely used to view CST scores, discuss current curriculum and increase rigor across departments

Copy of minutes from each dept with plans to increase rigor

Copy of school site discussing how to increase rigor across the departments

9.4Standardized test data analyzed to increase quality of teaching in core academic classes

evidenced in:




9.4Standardized test data analyzed to increase quality of teaching and increase access to rigorous curriculum for AVID students at

all grade levels evidenced in:





Essential 9:Indicator 1 – Institutionalization Indicator 2 – InstitutionalizationIndicator 3 – Routine Use Indicator 4 – Institutionalization

Overall: Institutionalization

Comments:


AVID Essential #10: Possible Evidence Documentation


AVID defined in school and/or district budgets evidenced in:

AVID Budget expenditures log with total allotment and spent from district

Email from district officials in regards to a line item of dollar amount allotted

10.1Coordinator participating in budget development process evidenced in:

Budget proposal created by Site Coordinator using the district allotted amount

Email to school site principal designated dollar amount for SI 2009

10.1Funding defined in school and district

budgets with long-ranging mechanisms in place; Site coordinator taking a leadership role in budget development evidenced in:

Email from district officials in regards to a line item of dollar amount allotted

10.2Written AVID Site Plan developed and used

evidenced in:

2008-2009 site plan

10.2Site Plan used regularly by Site Team in

program planning and evaluation evidenced in:

Site plan with note on frequency site plan is used at site team meetings

10.2Site plan revised based in CSS and student

performance evidenced in:

Copy of site plan with ISS embedding into the document

Copy of site comparisons of AVID CST performance with school CST performance

10.3AVID written as a component of School

Improvement Plan evidenced in:

Copy of school improvement plan

10.3AVID considered a key component of

School Improvement Plan evidenced in:

Copy of school improvement plan with AVID strategies used across the curriculum

10.3Site Plan inter-related with School

Improvement Plan and part of District Improvement Plan evidenced in:

10.4Summer Institute attended by each AVID

teacher at least once evidenced in:

Site team member role and responsibilities’ chart with SI attendance for AVID elective teachers

10.4Summer Institute attended by each AVID

teacher at least twice, including once in past two summers evidenced in:

Site team member role and responsibilities’ chart with SI attendance for AVID elective teachers

10.4AVID-related professional development

provided to whole staff by AVID Site Team evidenced in:

Regional presentation provided on Cornell notes

Copy of Cornell note PowerPoint given to staff before the beginning of school

10.5Summer Institute or Path Training attended

by Site Team Members evidenced in:

Copy of teacher list with AVID SI or Path Trained teachers highlighted

Site team member role and responsibilities’ chart with SI/Write Path trainings

10.5Summer Institute or Path Training attended by 25% of site teachers and administrators

evidenced in:

List of SI or Path Trained staff from a total of 36 member with 17 trained is more than 25%

Site team member role and responsibilities’ chart with SI/Write Path trainings

10.5Site teachers, in addition to site team and AP teachers, have attended at least two

Summer Institutes with multi-year plan for AVID professional development for school

so that at least 50% eventually AVID trained evidenced in:

Essential 10:Indicator 1 – Institutionalization Indicator 2 – InstitutionalizationIndicator 3 – Routine Use Indicator 4 – InstitutionalizationIndicator 5 – Routine Use

Overall: Routine UseComments:


AVID Essential #11: Possible Evidence Documentation


Interdisciplinary Site Team consisting of teachers, administrator(s), counselor(s), and elective teacher(s) evidenced in:

Site Role and Responsibility chart showing interdisciplinary site team

Site team minutes

11.1Site Team Meetings attended by at least

ELA, math, history, and science teacher(s) along with tutors and students evidenced in:

11.1Site Team Meetings attended by parents

evidenced in:

11.2Site plan written, developed, implemented

and revised according to CSS evidenced in:

Copy of old site plan and new site plan

Copy of minutes from CSS meeting Copy of 2007-2008 CSS

11.2Access and equity addressed in Site Plan

evidenced in:

Copy of old site plan and new site plan

Copy of minutes from CSS meeting Copy of 2007-2008 CSS Site team minutes discussing access

and equity Copy of form used to address access

and equity

11.2Site Plan treated as a living document at site

team meetings and revised according to data evidenced in:

Site Team minutes with site plan as an agenda item

Copy of site plan with usage notation

11.3Site Team meeting at least quarterly and

collaborates on logistical issues and discusses access and equity issues evidenced

in:

Site Team minutes

11.3Site Team meeting at least monthly and engages in problem solving of access and

equity issues evidenced in:

Site team minutes Level change forms

11.3Work of Site Team influencing school policy

regarding equity and access evidenced in:

Copy of tentative master schedule developed by several site team members

School wide binder policy

11.4Some Site Team Members supporting AVID teachers in implementation and operation of

program evidenced in:

College Homeroom List College homeroom pictures School wide binder policy WICR survey

11.4Each Site Team Member takes an assigned

roles/tasks in the implementation and operation of the program, and addressing

access and equity evidenced in:

Staff “Alert” of AVID students in their classrooms

6th grade parent letter AVID Parent letter Site Team roles and responsibility

chart

11.4Site Team Members proactively supporting the program while advocating equity and

access and ensuring AVID students enrolled in rigorous courses evidenced in:

Site team roles and responsibility chart

Documentation of development of the master schedule to ensure access and equity

11.5Initial articulation efforts have begun

amongst grade levels evidenced in:


Emails from core teachers regarding AVID students’ progress

11.5Site team providing leadership with

articulation at site and feeder evidenced in:

Emails to 6th grade principals regarding recruitment

Email to 6th grade teacher regarding interviews

Email to RHS regarding 6 year plans 6th grade recruitment parent letter Emails from Warren JH regarding

field trips Email from RHS regarding high

school tutors Email from Thompson regarding

incoming AVID student Email from Arvin AVID program Email from Warren JH regarding

evidence gathering

11.5Site team articulating with other non-AVID

schools in district or all schools in the districts are implementing AVID evidenced

in:

Emails to and from 6th grade feeder schools

All Jr. High school are implementing AVID for 2009-2010 school year

11.6 11.6 11.6Created by Region 11 and adapted by Region 8: 12/28/07

Parent/guardian and family inclusion efforts implemented evidenced in:

Back-to school night PowerPoint and sign-in sheet of parent attendance

6th grade parent letter AVID parent letter requesting parent

volunteers Copy of returned parent volunteer

form AVID parent letter regarding

EXPLORE test Parent Volunteer sign up

Regular parent/guardian and family inclusion efforts implemented evidenced in:

AVID parent letter requesting parent volunteers

Copy of returned parent volunteer form

AVID parent night PowerPoint presentations and sign-in sheets

List of parent volunteers at AVID Rummage Sale

Parent signatures on community service agreement

Parent Volunteer sign up

Site Team Meetings attended regularly by parents and given leadership roles

evidenced in:

11.7Site Team collaboration providing AVID

awareness information to staff evidenced in:


ELA Cornell Note PowerPoint presentation

Staff emails regarding progress of AVID students

Staff Leadership and Staff Meeting Agendas highlighting AVID as presenting

Regional training arranged for Cornell Note

Eliciting ideas from staff for fundraising

Email to staff regarding inclusion efforts into the AVID program of ESL and RSP students

11.7Site Team providing professional

development in AVID strategies to staff evidenced in :

Site team roles and responsibility chart

Staff Leadership and Staff Meeting Agendas highlighting AVID as presenting

Cornell note training arranged and presented by regional AVID coordinator

11.7Professional development on AVID

strategies is part of school professional development plan with Site Team Members

training others in school improvement process and sitting on key site/district

committees evidenced in:

Essential 11:Indicator 1 – Meets Certification Indicator 2 – InstitutionalizationIndicator 3 – InstitutionalizationIndicator 4 – InstitutionalizationIndicator 5 – InstitutionalizationIndicator 6 – Routine UseIndicator 7 – Routine Use

Overall: Routine UseComments:



Documents

Not AVID - Kern County Superintendent of Schoolskern.org/cia/wp-content/uploads/sites/25/2013/10/Stone... · Web viewCornell Note Lesson Plans/powerpoint Grade Print Out of Cornell