North American Storage Trust Discussion GroupJune 25, 2007

OCLC Blue Suite2:00-3:00 pm

Agenda Welcome, Introductions Update from RLG Programs (Malpas) Update on service infrastructure and pilot

implementation (Carney) Questions / Open discussion

RLG Programs

North American Storage Trust:Update and Next Steps

Constance MalpasProgram OfficerRLG Programs

ALA Annual Meeting ‘07Washington, DC25 June 2007

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North American Storage Trust

A collaborative approach to print preservationthat leverages Existing institutional infrastructure

55+ offsite storage repositories in North America Prevailing (tacit) retention commitments

Weeding offsite collections is cost-prohibitive Longstanding resource-sharing agreements

Robust network of inter-lending partnerships Networked information environment

Long-term investments in cooperative cataloging = data that can be mined for new purposes

to reduce redundancy, build system-wide capacity and create new economies of scale

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StorageRegistry

Storage Facilities

Holdings dataParticipating

LibraryParticipating LibraryParticipating Libraries

Storage Facilities

Withdrawals

NonparticipatingLibrariesNonparticipating

LibrariesNonparticipatingLibraries

Direct to patron

Withdrawals Collection analysis reports

Collection analysis reports

Transfers Commitments and Policies

GlobalDirectory

ILLPriority loans

Borrowing System

Moving collection management to the network level creates new efficiencies and increases system-wide capacity

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Who is currently involved?

Long-term discussants:Vanderbilt University Ohio State UniversityLibrary of Congress University of California Harvard Depository Center for Research LibrariesWRLC ReCAP

“ASERL Nine”Duke University University of South CarolinaTulane University University of VirginiaUniversity of Alabama Vanderbilt UniversityUniversity of Georgia Virginia TechUniversity of North Carolina

Who’s interested? Most research institutions we’ve spoken with, within and beyond North

America

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North American Storage Trust – Timeline

1999 2000 2001 2002 2003 2004 2005 2006 2007

D. Kelsey (U Minn.) off-site library storage collections will "never be weeded“ (ARL/OCLC Forum on Future Library Architecture)

OCLC / Vanderbilt “last copies” study

OCLC ASERL 9 Storage title overlap study

ACRL forum

2008

OCLC / RLGOCLC survey

ASERL “virtual shared storage” (Willis, Gherman)

community consultation;OCLC team-building

C&RL “last copies”

ASERL study: avg. storage need ≥ 300K vols by 2005

ARL Spec KitOff-site

ARL Spec KitRemote Shelv.

CLIR ReportPrint Repos.

CLIR Report 5 Colleges

49+ ARL facilities

55+ ARL facilities

CRL DPA pilot

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Since January

Situating NAST within RLG Programs work agenda Consultation with 30+ Program Partners in North

America, the UK and Australia Review of existing policy frameworks

Coordination with OCLC Business Development & New Initiatives Bill Carney leading product development process

Last copies analysis White paper on cooperative and networked library

storage

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I. RLG Programs

Shared Print Collections

Optimizing collection management for the networked environment • N. Am. Storage Trust• Networked coll’n mgt • Deep resource sharing• Data-mining for business intelligence

10 FTE based in Mountain View, CA; 150 premier research institutions

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II. Networked Print Management Models

Physical consolidation regional & national stores ReCAP, PASCAL, UC, CASS, CARM

Virtual consolidation distributed print repositories CRL initiative, Orbis Cascade, CIRLA North American Storage Trust

Prospective rationalization collaborative acquisitions last and single-copy initiatives

Past work by CLIR, CRL, ARL starting point for NAST efforts

Greatest near-termgrowth opportunity

ASERLCDLCICColumbia UniversityDuke UniversityFrick Art ReferenceFive Colleges, MAHarvard UniversityUniversity of AlbertaUniversity of CaliforniaUniversity of EdinburghUniversity of GlasgowUniversity of MelbourneUniversity of MinnesotaUniversity of SydneyUniversity of WashingtonYale UniversityImperial College LondonLeeds UniversityMoMANYPLOhio State UniversityPrinceton UniversitySwarthmoreSUNY Libraries

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III. Policy Frameworks for Shared Print

Networked Trust collections: a “club good” maximize institutional interests in contributing to and

supporting Trust network by increasing individual dependence on collective assets

University of California regional library storage facilities Persistence policy (’06): if depositing library is unwilling or

unable to maintain persistence guarantee (prohibition on permanent withdrawal), RLF is empowered to return the item to depositor and replace it with duplicate material from another campus

Penalty for non-participation = increased opportunity costs Institutional autonomy is retained

Balance institutional interests, collective benefit 5 Colleges Affiliate Program: access, but no storage Johns Hopkins University enforces “zero growth” policy

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III. Policy Frameworks – add’l models

CRL Distributed Print Archive program Model agreement addresses long-term retention,

storage conditions, access privileges Modified for use by Orbis Cascade

Last/single copy policies Workflows for identifying and assessing last-copy status UC, 5 Colleges OH, Tri-Universities Group, CARLI, etc. Managing diminishing reserves

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IV. Library Off-site Storage: State of Play

Authoritative synthesis of existing knowledge about transfer and management of library print collections in off-site storage facilities

Concise, substantive report intended for audience of library administrators

Actionable intelligence, expert guidance

Lizanne Payne, Washington Research Library Consortium

Anticipated completion: early autumn

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V. System-wide Holdings: Characteristics

ASERL study (Burger, Gherman, Wilson - ACRL ‘05) Little redundancy in existing storage collections Results consistent with subsequent analyses of

aggregate holdings (TRLN, CIC, Google 5, ARL/OCLC Global Resources report)

Vanderbilt study (Connaway,O’Neill, Prabha - C&RL ‘06) 23K (of 1.5M) titles held by Vanderbilt alone Cataloging issues; last manifestations; last expressions

Current analysis (O’Neill, Lavoie, Malpas) Est. 40% of monographic holdings in WorldCat are held

by just one member of the OCLC cooperative Identifying “truly unique” content – a priority in

collaborative print management Anticipate completion by end of summer 2007, paper to

follow

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Assessing system-wide distribution – the big picture

>900 M volumes held in US academic libraries - how many are in off-site storage facilities? - how many unique holdings, last copies?

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District of Columbia+10M volumes in ac. libraries+1M in WRLC storage

California+ 82M volumes in ac. libraries+ 10M volumes in UC RLF storage

(est) 10 – 12% of total academic holdings represented in storage collections – is this enough?Need better tools to assess system-wide distribution of preservation holdings-- Title and copy-specific condition data-- Facility characteristics-- Institutional policies