Each BU leader will start by populating the attached spreadsheet (columns A to L) with information about their current activitiesEach activity will be given a reference number in Column A, to uniquely identify the activity in question (for ease of discussion/tracking)The BU leader would then total up columns H, I and J (the budget and revenue columns) to ensure that they add up to the total budget being requested for the BU in question and its total projected revenueThe BU leader would also do a quick sense check on the staffing columns (K & L) to ensure that the total corresponds to the staff they have available or planned for all of their activitiesThe spreadsheet would be sent by the BU Head to their Director at this stage as a draft for review/commentWe will start by developing a structured list of all activities planned for 2006 in each BUQuestion 1What activities are we planning to spend money on?
Basic Activity InformationInformation to enable PrioritisationActivity Recommendations
No.Name/DescriptionOwner/ SponsorWhy are we doing this? (high level rationale/benefits)What do we need to do to complete this? (high level overview of the work involved)Planned Start DatePlanned End DateBudget already consumed ()Total Cost (inc budget consumed) ()2006 projected revenue (K)HBU Staffing (FTE)Other Staffing (FTE)1Is it the right thing to do?2Do we need to do it? (or will we lose substantial value/opportunity if we don't)3Do we need to do it this year?4Do we need to do it this way?Priority (1 being highest)What is our recommendation for this activity?Please provide more detail on this recommendation
1 - Accelerate, increase focus or grow scope
2 - Continue "As Is" or Start New
3 - Decelerate, or reduce scope/focus
4 - Stop
&LNon-Regulatory Budget Process&C&"Arial,Bold Italic"&12The Law Society&RInventory of Current Activities
Page &P of &N
1. Is it the right thing to do?The premise behind this question is that although we have a few preliminary findings from the NOP work, we do not yet have a clear strategy. We need to be able to show that we are as sure as we can be that the activity in question is "the right thing to do" and that we won't find ourselves having to undo the work or stop it, once the strategy is defined.
The Guiding Principles this refers to are :A. Is it aligned with NOP results?C. Are we sure its aligned with future TLS direction?B. Is it visible to/useful to the outside world?
2. Do we need to do it?Having established that it is the right thing to do, this question asks for a demonstration of the business case. What is the value that this activity generates to offset the cost, or what is the clear/ measurable reason compelling is to undertake this activity?
The Guiding Principles this refers to are :
D. Is it a must have?E. What happens if we stop it? (e.g. sunk cost)H. How does it impact other TLS work?I. Are there legal or other commitments?
3. Do we need to do it now?Having established that there is a clear business case or need to act, this question asks us to demonstrate why action is needed this year, before the future strategy is clear. In the supporting slides, the "Value Protection", "Cost Avoidance" or "Must Do" categories of benefit often point to the need for action now - but it is important to be clear and measurable on the implications of waiting (i.e. what do we lose or risk? when? why? etc.)
4. Do we need to do it this way ?By this stage, we have established that it [the activity in question] is the right thing to do, that we need to do it - and that we need to do it this year. This question asks us to show that we have looked at various options for undertaking this activity and that the way proposed is the best way (e.g. best balance between cost and benefit, fastest, most visible, best approach to funding, etc.). In addition to the option chosen, options considered and rejected should be mentioned briefly in justifying the option chosen.
Guiding Principles this refers to are :F. Are there alternative ways of doing it?G. Are there alternative ways of funding it? (e.g. direct service, charitable, etc.)
Name/DescriptionOne line name of the activity in bold - followed by a very brief description of what this activity is about - and, importantly, what tangible thing/result we will end up with at the end of it.
Owner/SponsorThe name of the person (at management level) who is driving this activity and overall responsible for its success.
Why are we doing this?Much more detail is given on this later in the spreadsheet, so keep this to a very brief description/ introduction of why this work has been proposed and/or started in the first place.
What do we need to do to complete this?In this column, give an indication of the work that will need to be undertaken to complete this activity - i.e. the main things we need to do which are consuming the budget or resource we are requesting for this activity (e.g. hiring new people, changes to systems, publishing, etc.)
Other StaffingFor the duration of this activity, what will be the average staffing in Full Time Equivalents (FTEs) required from sources outside the HBU (e.g. IT, Business Analysts, etc.). Please indicate what types of resource are needed (e.g. IT)
Planned Start DateJust type in dd/mm to show the date that the work started or will start on this activity.
Planned End DateJust type in dd/mm to show the date that you plan to complete work on this activity.
No.Number your activities sequentially, in order to make it easier to cross reference them and discuss them. (Avoids the need to mention the name of the activity every time you refer to it.)
HBU StaffingFor the duration of this activity, what will be the average staffing in Full Time Equivalents (FTEs) within the HBU
2006 Projected RevenueIf it is possible to directly quantify annual revenue, please do so here. You should expand upon this in column O, when providing an overview of benefits.
Detail on recommendationSummarise why we are making this recommendation - and what the implications will be (e.g. if we are accelerating - what additional budget/resource is needed. If we are decelerating, what will be freed up and how do we propose it will be redeployed?)
RecommendationClick on the cell you want to edit and select from the "drop down" the category which best describes what you are proposing happens to this activity, based on the prioritisation.
Priority1 is the highest, 2 is next and so on. No two activities will have the same priority - i.e. they will need to be sequenced in priority order from top to bottom.