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Non-Program Foods Ralph Peschek, SNS
Administrator of Child Nutrition
Pasadena Unified School District
CSNA”s 62nd Annual Conference November xx, 2014 Sacramento, CA
• Foods and beverages sold in a participating school, other than reimbursable meals;
• And purchased using funds from the nonprofit foodservice account.
Definition of Non-Program Foods
• Adult meals
• Sale of second meal to student
• Individual components of the reimbursable meal
• Other food items not on the menu
• à la carte, vending machines, fundraisers, school stores, and catered and vending meals, Catered food or meals, contract meals, & special school function meals such as banquets
Types of Non-Program School Day Food Sales
Non-Program Food Revenue Tool
• Formula:
Total Nonprogram Foods Revenue
Total Program Revenue
>
Total Nonprogram Food Costs
Total Food Costs
Requirements of Non-Program Foods Revenue
• Food costs of reimbursable meals
• Food costs of non-program foods
• Revenue from non-program foods
• Total revenue of program
Information for USDA Non-Program Revenue Tool
• Goal: Determine the raw food cost of the items offered
• How: Lets look at some options…..
Where Do We Get The Data?
• POS – Assign each a La Carte item its own key – Assure that pricing information is up to date – Most systems have a sales report or profit and loss
• Manual Systems – Create a spreadsheet or work with your accountant
Digging to Find the Base Data
Digging to Find the Base Data
• Product Selections – If you can, select items for a La Carte that are different from your
Reimbursable entrée – Request velocity reports from your distributor – Item costs per item are then separated
Digging to Find the Base Data
• Product Selections – Work with your distributor to set up two order locations
• Ie: John Muir HS –NSLP & John Muir HS - Snack
– Run purchase item reports from your distributor by location – Item costs per item are then separated and totaled for you
Digging to Find the Base Data
• Separate Distributors – Who was awarded your Snack item bid? – Can you order non reimbursable items from one vendor and
reimbursable items from another? – Bread, Milk, Frozen, Dry Goods, Non-Program, Paper, etc….
Digging to Find the Base Data
• Develop a system that works for you!
• Every district has its own resources and needs
• HAVE A PLAN and Written Procedures in place and documented for your Administrative Review
• If you haven’t used the Non-Program Tool from the USDA, start now. If you have time, try to go back as far as you can document.
Most Importantly
Q&A Hit me with your best shot!
Thank you for attending todays class! I hope it was informative and helpful