NOLA Healthy Living Expo - Exhibitor & Sponsor Packages

NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758

504.616.4207 [email protected]

SATURDAY OCTOBER 12, 2013 PONTCHARTRAIN CENTER KENNER, LA

HEALTHY LOCAL SUSTAINABLE

Supporting Sponsor: Natural Awakenings Magazine – S.E Louisiana

Why Should Your Business Be Here?

Benefit from exposure to thousands of potential clients all in one great location! This is an amazing opportunity. The NOLA Healthy Living & Sustainability Expo highlights a wide range of businesses related to natural health, wellness, fitness and a sustainable planet. Located at the Pontchartrain Center, the stage is set for exhibitors to connect with thousands of people interested in healthy and green living. The Expo offers to exhibitors:

• Exposure - Your organization will be exposed to large audience of health-conscious consumers, eager to learn about your healthy, eco-friendly, and responsible products and services.

• Sales Prospects -You may take orders and sell products or services at the event. You may also develop a list of prospects who visit your booth.

• Networking - You will connect with other businesses and organizations that share your vision and values, and learn what is available to improve the health and eco-friendliness of your business.

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• Recognition - Your association with one of the premier green/wellness events in the region will generate recognition and prestige.

• Fun – Be Part of our Premier Green/Wellness Celebration and Walk the “Green Carpet”

Demographic Information A leading edge of an increasingly recognized demographic that has been dubbed “LOHAS,” which refers to those who want “Lifestyles of Health and Sustainability.” They are progressive, well educated and well informed. These individuals comprise one-third of the adult population in this country, or nearly 70 million consumers. Their purchasing decisions are value-driven and significantly affected by their concern about both human and planetary health. Target Audience:

Approximately 70% female and 30% male. Age range: 25 to 65 years of age with affluent baby boomers being a major segment of

this audience. Well educated. Majority with post-secondary education. Active and seeking health, fitness and wellness advice, services and products. • Willing to spend money to enhance lifestyle and personal growth. More than 51% have

annual income exceeding $50,000.

Register Early and Save! Early Bird Discounts through February 1, 2013!

Businesses and organizations committed to a healthier, sustainable future are invited to exhibit at the NOLA Healthy Living & Sustainability Expo. The event offers a unique opportunity to connect

with thousands of attendees interested in healthy and green living.

Exhibit Options Early Bird Specials

Register by February 28

Register by May 20 After May 20

Ballroom B & C Booths $450 $550 $585

Meeting Room Tables $250 $275 $300

Bodywork Oasis $195 $215 $225

Lakeside Loft Gallery $305 $330 $370

Basic Exhibitor Website listing included included included

Basic Exhibitor Listing in Expo Program included included Included

20 Minute Demonstrations on Stage- Ballroom C

First Come First Serve Basis 16 Spots Available If Spots Available If Spots

Available




*Natural Awakenings Advertiser Appreciation Rate: Current Natural Awakenings Advertisers receive a 10% discount off. Minimum ad size required for discount: Community Resource Guide (CRG) with a minimum of a 6 month contract. Discount is not applied to Add-On Features, or Promotional Package Options.

Space Availability Status Ballroom B: 35 Ballroom C : 35 Meeting Rooms Tables:20 Bodywork Oasis: 10 Lakeview Loft Gallery: 12

4 Exhibitor Display Options to Choose From...

Ballrooms B & C are for the business that requires display space and has interactive demonstrations. Booth option includes 8 x 10 pipe and drape space, 6' skirted table and 2 chairs and ID sign. Click to view the Floor Plan. * Only one business per display booth Photo of Booth Option below.

Meeting Room Table is for the business that only requires a table for displaying materials or products. The table option includes a 6' skirted table and 2 chairs. Please note: all products, signs, and information must fit on the table top. If you need additional setup space please purchase the booth option. Only 2 people per table. (Must be from same business). Photo of Table Top Option below.

.

Bodywork Oasis is for the practitioner that will be offering a type of bodywork to attendees. Bodyworkers may choose to charge or offer services free. Bodyworkers must bring their own massage table or chair. This option is located on the top floor above the Lakeside Loft. It also


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includes a central display table for business cards, brochures, or fliers. This central table will be shared by all practitioners in the room.

Lakeview Loft Gallery is for the artists/artisans to display and sell their merchandise in the 8 x 10 pipe and drape loft space above the lobby overlooking Lake Pontchartrain. Gallery participants must supply their own table(s), chairs, and signage. (Chairs are available for additional $5.) (One vendor per booth space).

Add-on Features

(Pricing in addition to Exhibit Option choice)

Add-on Features Ordered by May 20 After May 20

Premium Booth Placement $100 $100

MLM Exclusivity $175 $175

Electricity $45 $65

Extra Skirted Tables (Booths Only) $35 $50

Extra Chairs $5 $5

Add-on Features...

Premium Booth Placement - Exhibitors selecting the Premium Placement option will select their booth location approximately 6 weeks prior to the event, in registration date order. Upon completion, the remaining exhibitors will be assigned booth location by MGT, in registration order.

MLM Exclusivity - For the Multi-level marketing businesses that want to guarantee that they will be the only vendor representing a particular product.

Electricity - If you require electricity to power your lights, displays, computers, or equipment please order in advance. The cost is $45 in advance/$65 the day of the event.

Booth Extra Skirted Table - Available only for booths. You may order an additional skirted table in advance for $35, $50 the day of the event.

Extra Chairs - Available for $5 each.




Promotional Package Options

(Pricing in addition to Exhibit Option choice)

Promotional Options Price Deadline

Expo Supplement

Display Ad October 2013

Varies with Ad Size August 10, 2013

Bag Stuffer $50 for Exhibitors $99 for non Exhibitors Provide your items 48-hours prior

Promotional Package Options... Expo Program Issue: Be sure and go home with thousands of potential clients and be seen by over 60,000 loyal readers of Natural Awakenings magazine. The Expo Supplement serves as the event program and is published in the October 2013 issue of Natural Awakenings-S.E. Louisiana magazine. Reach expo attendees before the event and let them know what you have to offer!

Available Ad Sizes: 1/8 Page, ¼ Page, ½ Page and Full Page

Expo Bag Stuffer: Go home with expo attendees in the event bag distributed upon arrival. Just $99 per stuffer. You provide the promotional item 24 hours prior to the event, minimum of 300 items recommended.


P.O. Box 750758, New Orleans, LA 70175-0758

[email protected] 504-330-2157 or 504-616-4207

Exhibitor Agreement

Organization/Business Name__________________________________________________________

First Name_____________________ Last Name_____________________

Business Phone____________________________ Alternate Phone___________________________

Address___________________________________________________________________________

City______________________________State __________________________Zip________________

Fax__________________________________________________

Website____________________________________________________________________________

Email______________________________________________________________________________ Exhibitor Description__________________________________________________________________

Exhibitor Options Ballroom Booth $__________ Meeting Room Table $_________ Bodywork Oasis $__________ Lakeside Loft $_________ MLM $__________ Electricity $_________ Extra Skirted Table $__________ Extra Chairs $_________ Ballroom Booth $__________ Premium Space $_________

Exhibitor Space Total $______________ Early Bird Discount: Yes___No___

Demonstrations/Performers Limited to 20 minutes

If you would you like to do a demonstration/performer, please list your topic:

_____________________________________________________________________________________________

_____________________________________________________________________________________________

What will you be selling/products:

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Donate a door prize/raffle item:

___________________________________________________________

Promotional Options _____ I am interested in finding out more about Program Advertising in the Expo Supplement

Expo Bag Stuffer $___________________

Promotional Total $______________________(excluding Expo Supplement)

Payment & Policies Total Expo Investment $_______________________________________ A 50% deposit per space must accompany a signed copy of this agreement to reserve space, and is not

refundable. To receive early bird discounts, balance is due by May 20, 2013. All fees are due by August 12, 2013.

Fees for additional equipment and services ordered must be paid with the balance of full fees. Exhibitor is liable

for all amounts due regardless of cancellations by Exhibitor. Payment via Check or Credit Card: We accept VISA,

MASTERCARD, And AMERICAN EXPRESS

I agree to the terms and agreements of the contract. I understand cancellation penalties and payment policies.

Signature:__________________________________ Date:________________________

MarketingRep:_________________________________Contact:_________________________

Deposit Amount:__________________Method:___Check (# )___VISA___MC___Amex

TERMS AND CONDITIONS 1. Space Rental Agreement - Completed registration form and payment must be received by August 12, 2013. Once accepted by NOLA Healthy

Living Expos (NHLE or “show” management, this application becomes a contract and can only be cancelled with the consent of both parties.

NOLA Healthy Living Expos may not be held accountable for refunds, damage to property, or loss of monetary value in the case that show

management should be prevented from holding the show by any cause beyond its control or if it cannot permit the exhibitor to occupy the

rented space due to circumstances beyond its control including, but not limited to strike, fire, civil disobedience, inclement weather, lockouts,

or acts of God. Exhibitor hereby waives any and all claims to loss of payment, injury or damages. Once payment is received, your space will be

reserved and no refunds will be given unless show management cancels show.

2. Booth Space Assignment - Booth space in the exhibit hall will be assigned NHLE management on a “first-come” basis. NOLA Healthy Living

Expos management cannot be held liable if competitive exhibitors are in proximity to each other. If possible, however, booth assignments will

be made with effort to be fair to all exhibitors.

3. Booth Set-up and Pre-show hours – Set-up will be Friday, October 11, 1pm to 6 p.m. and Saturday, October 12, 7:00 a.m. to 9:00 a.m. No

major changes to displays during public show hours. If any booth is left unopened during show hours, NHLE staff may open the booth by

removing blankets or booth coverings, but shall not be liable to the exhibitor for the booth being opened and left unattended, or for any loss or

damaged caused by these actions.

4. Booth and Exhibit Restrictions - Exhibit displays must be contained within the measured booth dimensions and not obstruct a clear view of

neighboring booths. Displays may not be attached to walls, structural supports or flooring in Expo Hall by glue, hardware or other permanent or

semi-permanent means. Show management shall have the right to stop the display, demonstration or the running of any exhibit considered by

NHLE management to be a nuisance due to vibration, noise, smoke, smell, excessive light, excessive sound or others. Any display involving

water or dirt must take proper precautions to avoid leakage or damage to flooring or other areas of exhibition space.

5. Exhibitor Conduct - Good taste and judgment are expected in all displays and literature. Exhibitors are expected to use professional and

appropriate sales tactics. Exhibitors will be allowed to distribute samples, take orders and sell merchandise. In the case of indecent or

unacceptable behavior by an exhibitor or his/her agent, the NHLE management reserves the right, at their sole discretion, to disqualify such

exhibitors and remove them from the premises. If such circumstances occur, NHLE management will not be liable for any damage or loss

caused by the expulsion, nor will any fees be refunded.

6. Products - Products and information must be legal, safe and suitable for the general public. NHLE management reserves the right to

disqualify and remove exhibitors, products or materials showing or distributing products or information at their sole discretion. NHLE

management will not be liable for any loss of profit, loss of sales, or damage caused by such an expulsion.

7. Sale of Merchandise – Merchandise sales must comply with all local, state, federal laws and regulations. Exhibitors will receive a tax form

from the Jefferson Parish Sheriff’s office at the show. Every exhibitor needs to send back a completed form. If you do not make sales, print

“display only” or “no sales” on the form.

8. Booth Operation - All displays and exhibits must be attended by at least one representative of exhibitor throughout show hours (Saturday,

October 12, 2013, 10:00 a.m. – 6:00 p.m.). Exhibitors are responsible for manning and opening the booth on time, and for keeping exhibition

area clean and orderly throughout the show.

9. Public Areas - All corridors, aisles, restrooms, food and beverage concessions and special assembly rooms will be considered as public areas

to be for public use. Exhibitors will not be allowed to use these areas for display or distribution of products, services or literature.

10. Dismantling and Removal - Exhibits shall remain fully intact until 6:00 p.m. on Saturday, October 12, 2013. Exhibitors will have until 8:00

p.m., Saturday, October 12, 2013 to remove all displays and exhibit materials. Any remaining materials after 8:00 p.m. will be removed at the

exhibitor’s expense.

11. No Guarantee of Attendance - Show management does not guarantee specific volumes or levels of attendance at the Event.

12. Advertising - Contract allows NHLE management to use the names and/or logo of all exhibitors in any and all show advertising.

13. Use of Exhibit - The Show Management may, at its discretion at any time, use photographs, videos, logos and testimonials of any exhibitor

for its own publicity use.

14. Public Safety - Exhibitors will comply with all local, city and state laws, ordinances and regulations and the regulations of the Pontchartrain

Center, including those covering fire, safety, health and all other matters.

15. Insurance & NOLA Healthy Living Expos Management Liability - Under any circumstances, NHLE management shall not be responsible or

liable for (a) any loss, damage, theft, or destruction whatsoever or howsoever caused to any goods equipment or any other property belonging

to the exhibitor or for which the exhibitor is responsible (b) any damage or injury suffered by the exhibitor or his agents, or by any other person

(c) any loss, damage expense or cost whatsoever suffered by the exhibitor as the result of change of date, time or place of the exhibition or the

abandonment thereof. Liability will lie with the exhibitor for all loss, damage, injury, claim costs and expenses whatsoever or howsoever caused

to any person or property in any circumstances whatsoever by the exhibitor or his agents or the goods, exhibits, fittings, machinery and other

property belonging to the exhibitor or for which the exhibitor is responsible and the exhibitor hereby agrees to indemnify the show

management in respect of any such loss, damage, injury, claims costs, and expenses as aforesaid and all or any infringements of copyright or

breach of license or any other person whatsoever. Since the exhibitor exhibits entirely at his own risk in every respect he is strongly advised to

fully provide himself with comprehensive insurance coverage against the risk of loss or damage, however caused to his property or person or

employees, agents or their property. If show management should be prevented from holding the show by any cause beyond its control or if it

cannot permit the exhibitor to occupy the rented space due to circumstances beyond its control including, but not limited to strike, fire, civil

disobedience, inclement weather, lockouts, or acts of God. Suppliers and show management shall have no further obligation or liability to the

exhibitor. Any contractual agreements made between an exhibitor and any supplier shall be between those parties and the show management

shall not be a party thereto nor incur liability on behalf of any exhibitor in such contractual arrangements.

16. Miscellaneous – NHLE management will have full discretion in interpreting and enforcing all rules contained herein and the authority to

amend or make additions to these rules as it sees necessary for proper show presentation. NHLE management will also make decisions in issues

not addressed in these rules and regulations. Exhibitor agrees to abide by all rules, regulations and decisions of NHLE management and also

agrees to discontinue activities, remove displays or remove people, materials or products that NHLE management deems a violation of

expected conduct as laid out in this to follow management directive.

P.O. Box 750758, New Orleans, LA 70175-0758 Email: [email protected]

Phone: 504-330-2157 Fax: 504-324-0131

Credit Card Billing Authorization Form

Please print this form and fax it back to us. All requested information is required.

DO NOT SEND CREDIT CARD INFORMATION VIA EMAIL!

I authorize NOLA Healthy Living Expo to bill the card listed below as specified:

� Deposit Amount (first installment) $_______________________

Balance of

$________________________to be billed on_____________________

� Full Expo Fee Amount $______________________

Business Name_________________________________________________ Contact Name__________________________________________________ Contact Phone__________________________________________________ Contact Email___________________________________________________ Type of credit card: VISA, Master Card, American Express Credit Card #___________________________________Exp_____________ Name as appears on card_________________________________________ Billing address for credit card Address________________________________________________________ City_____________________________State________Zip________________ 3 Digit Code ____________ (from signature line on back of card) 4 Digit Code for Amex__________________(on front of card) Cardholder’s Signature____________________________Date_____________



SATURDAY OCTOBER 12, 2013

PONTCHARTRAIN CENTER KENNER, LA

HEALTHY LOCAL SUSTAINABLE

Sponsorship Opportunities Healthy Exposure for Your Business

You're Invited to Sponsor NOLA HEALTHY LIVING EXPOS Premier Green/Wellness Event

Businesses and organizations committed to a healthier, greener future are invited to sponsor the NOLA Healthy Living Expo. Sponsorships are available in several categories, each offering:

• Recognition of your association with a premier healthy living event, its high-profile supporters, and marketing/publicity creating millions of impressions

• Exposure to an audience of thousands of health- and eco-conscious consumers, eager to learn about your healthy, earth-friendly, and responsible products and services

• Sales of your products or services at your high-visibility booth, plus the opportunity to develop prospect lists

• Community Service to foster a more healthy, sustainable future and educate the public about eco-friendly and healthy alternatives

• Networking to connect with others that share your vision and values, and to learn what is available to improve the sustainability of your organization.




Diamond-$10,000 • Individual Sponsorship Banner at event • Full page color ad in our Expo Supplement in Natural Awakenings going home with all expo

attendees and over 60,000 loyal readers • Expo Bag Stuffer - place a brochure or promotional item in the attendee expo bag • Website Diamond Sponsorship Recognition in our Gallery of Sponsors with advertorial link • Logo on Expo Sponsorship Banner • Logo on all promotional material (including poster) • Name included in our promotional emails and Face book • 2 Exhibitor Booths on prestigious 'sponsor row' • 20 Tickets • Top Logo on Volunteer T-Shirts

Platinum-$5000 • Half page ad in our Expo Supplement in Natural Awakenings going home with all expo

attendees and over 60,000 loyal readers • Expo Bag Stuffer - place a brochure or promotional item in the attendee expo bag • Website Platinum Sponsorship Recognition in our Gallery of Sponsors with advertorial link • Logo on Expo Sponsorship Banner • Logo on all promotional material (including poster & expo advertising) • Name included in our promotional emails and Face book • 2 Exhibitor Booths on prestigious 'sponsor row' • 10 Tickets • Logo on Volunteer T-Shirts

Gold-$2500 • 1/4 page ad in our Expo Supplement in Natural Awakenings going home with all expo

attendees and over 60,000 loyal readers • Website Gold Sponsorship Recognition in our Gallery of Sponsors with advertorial link • Logo on Expo Sponsorship Banner • Name on all promotional material (including poster and expo advertising) • Name included in our promotional emails and Face book • 1 Exhibitor Booth on prestigious 'sponsor row' • 6 Tickets • Logo on Volunteer T-Shirts

Silver-$1000 • 1/8 page ad in our Expo Supplement in Natural Awakenings going home will all expo

attendees and over 60,000 loyal readers • Website Silver Sponsorship Recognition in our Gallery of Sponsors with advertorial link • Name on Expo Sponsorship Banner • Name on all promotional material (including poster & expo advertising) • Name included in our promotional emails and Face Book • 4 tickets • Logo on Volunteer T-Shirts


Documents

NOLA Healthy Living Expo - Exhibitor & Sponsor Packages