No: T1-18/KHTC/2016 11.02.2016 TENDER NOTICE

Mattupetty is located 13 km away from Munnar. The main attraction of Mattupetty is the dam and the lake here.The dam of Mattupetty is a storage concrete gravity dam. Sun Moon Valley Boating & Recreation Centre, Madupetty is a picnic spot in famous tourist hill station MUNNAR. This place is very adjacent to Madupetty Dam, which attracts many tourists as well as group of adventure lovers for trekking and related activities. Kerala Hydel Tourism Centre (KHTC) , the Tourism Facilitation Centre of KSEBL has developed the centre as a full- fledged way side amenity centre with 3 Units each consisting of four double bed bath attached rooms with a Common Hall. This is a budget accommodation facility, with explicit aim to cater student groups, trekking groups as well as general tourists. Kundala is a picturesque place, about 20 km from Munnar on the way to Top Station. There is an artificial dam in Kundala which is another major attraction here. It is Asia’s first Arch dam. The boating experience at this dam is a wonderful experience beyond words. Boating facilities namely pedal boats, Kashmiri shikkara boats and row boats are available on rent to make your trip more enjoyable. A Golf Course is also located here which belongs to Tata Tea Ltd. Aruvikkad Waterfall is also situated nearby Kundala. KHTC wish to partner with an agency for renovation of dilapidated Quarters and making it available to the benefit of Tourists.

Kerala Government has identified Poringalukuthu in Hydel Tourism as one of its nine destinations, that attract lakhs of tourists. Poringalkuthu dam and Athirappilly are inter-connected locations. Poringal Kuthu is just 11 Kms away from Athirappilly waterfalls. On the way to Poringalkuthu we can see so many natural water falls in the dense forest areas. Poringalkuthu dam built on the tranquil Chalakudy River in Thrissur best locale to catch a glimpse of the rare avian population and wildlife. A concrete dam built across the Chalakudy river in Thrissur district. It contains the Poringalkuthu Hydro Electric Power Project of KSEBL. KHTC wish to partner with an agency for renovation of dilapidated Quarters and making it available to the benefit of Tourists. KHTC proposes to operate the facilities in an outsourced manner and hence invites quotations in twin cover system to operate the facilities on a Lease agreement basis. A set of tender document can be purchased from the Office of the Director, Kerala Hydel Tourism Centre on any Kerala State Electricity Board Ltd (KSEBL) working days from 12/02/2016 to 24/02/2016 between 10.00 AM to 04.00 PM at a non-refundable tender fee of Rs. 2000/- (Rupees Two thousand only) payable through demand draft/Banker cheque of any scheduled bank drawn in favour of “Director, Kerala Hydel Tourism Centre” payable at Thiruvananthapuram. The last date of submission of quote is 25.02.2016 2.30 pm and will be opened on same day at 3 pm at KHTC Office. After evaluation of the first cover viz. Pre-qualifications in the manner as prescribed in the tender documents, the second cover viz. the financial cover of only those bidders who meet the pre-qualification criteria will be opened on 26.02.2016 at 11.00 am. Date & time will also be communicated sufficiently early regarding the opening of financial bid. A Pre Bid meeting, if required, will be held at the Conference Hall of KHTC Head Office located at 4th Floor, Vydhuthi Bhavanam, Pattom, Thiruvananthapuram to clarify queries, if any, of the tenderers on 19/02/2016 at 02.30 P.M

The quotation documents can be downloaded from the website www.keralahydeltourism.com. under ‘Tenders’ tab and may be submitted along with above prescribed tender form fee by stipulated date & time.

Sd/-

SECRETARY Kerala Hydel Tourism Centre

KERALA HYDEL TOURISM CENTRE TENDER DOCUMENT

KERALA HYDEL TOURISM CENTRE

(A Tourism Facilitation Centre of KSEBL)

TENDER DOCUMENT

FOR

HOUSE KEEPING

AND

PROPERTY MANAGEMENT SERVICES

CABIN NO: 426, 4th FLOOR, VYDHUTHI BHAVANAM, PATTOM, THIRUVANANTHAPURAM-695 004.

www.keralahydeltourism.com;dirkhtc@kseb.in Ph:0471-2553640;9496012500

Cost of the Tender Document: Rs. 2000/-

KERALA HYDEL TOURISM CENTRE TENDER DOCUMENT

No: T1-18/KHTC/2016 11.02.2016

TENDER NOTICE

Mattupetty is located 13 km away from Munnar. The main attraction of Mattupetty is the dam and

the lake here.The dam of Mattupetty is a storage concrete gravity dam. Sun Moon Valley Boating &

Recreation Centre, Madupetty is a picnic spot in famous tourist hill station MUNNAR. This place

is very adjacent to Madupetty Dam, which attracts many tourists as well as group of adventure

lovers for trekking and related activities. Kerala Hydel Tourism Centre (KHTC) , the Tourism

Facilitation Centre of KSEBL has developed the centre as a full- fledged way side amenity centre

with 3 Units each consisting of four double bed bath attached rooms with a Common Hall. This

is a budget accommodation facility, with explicit aim to cater student groups, trekking groups as

well as general tourists.

Kundala is a picturesque place, about 20 km from Munnar on the way to Top Station. There is an

a tifi ial da i Ku dala hi h is a othe ajo att a tio he e. It is Asia s fi st A h da . The boating experience at this dam is a wonderful experience beyond words. Boating facilities namely

pedal boats, Kashmiri shikkara boats and row boats are available on rent to make your trip more

enjoyable. A Golf Course is also located here which belongs to Tata Tea Ltd. Aruvikkad Waterfall is

also situated nearby Kundala. KHTC wish to partner with an agency for renovation of dilapidated

Quarters and making it available to the benefit of Tourists.

Kerala Government has identified Poringalukuthu in Hydel Tourism as one of its nine destinations,

that attract lakhs of tourists. Poringalkuthu dam and Athirappilly are inter-connected locations.

Poringal Kuthu is just 11 Kms away from Athirappilly waterfalls. On the way to Poringalkuthu we

can see so many natural water falls in the dense forest areas. Poringalkuthu dam built on the

tranquil Chalakudy River in Thrissur best locale to catch a glimpse of the rare avian population and

wildlife. A concrete dam built across the Chalakudy river in Thrissur district. It contains the

Poringalkuthu Hydro Electric Power Project of KSEBL. KHTC wish to partner with an agency for

renovation of dilapidated Quarters and making it available to the benefit of Tourists.

KHTC proposes to operate the facilities in an outsourced manner and hence invites

quotations in twin cover system to operate the facilities on a Lease agreement basis.

A set of tender document can be purchased from the Office of the Director, Kerala Hydel Tourism

Centre on any Kerala State Electricity Board Ltd (KSEBL) working days from 12/02/2016 to

24/02/2016 between 10.00 AM to 04.00 PM at a non-refundable tender fee of Rs. 2000/- (Rupees

Two thousand only) payable through demand draft/Banker cheque of any scheduled bank drawn

in favour of Director, Kerala Hydel Tourism Centre payable at Thiruvananthapuram. The last

date of submission of quote is 25.02.2016 2.30 pm and will be opened on same day at 3 pm at

KHTC Office. After evaluation of the first cover viz. Pre-qualifications in the manner as prescribed

in the tender documents, the second cover viz. the financial cover of only those bidders who meet

the pre-qualification criteria will be opened on 26.02.2016 at 11.00 am. Date & time will also be

communicated sufficiently early regarding the opening of financial bid. A Pre Bid meeting, if

required, will be held at the Conference Hall of KHTC Head Office located at 4th

Floor, Vydhuthi

Bhavanam, Pattom, Thiruvananthapuram to clarify queries, if any, of the tenderers on

19/02/2016 at 02.30 P.M

KERALA HYDEL TOURISM CENTRE TENDER DOCUMENT

The quotation documents can be downloaded from the website www.keralahydeltourism.com. u de Te de s ta a d ay e su itted alo g ith a o e p es i ed te de fo fee y stipulated date & time.

Sd/-

SECRETARY

Kerala Hydel Tourism Centre

KERALA HYDEL TOURISM CENTRE TENDER DOCUMENT

Contents of Tender Document

Details Page No

Pre-qualification Conditions- Eligibility Criteria 5

General Instructions to Bidders 6

General Terms and Conditions 9

Tenure & Threshold Limit- Madupetty 14

Tenure & Threshold Limit- Kundala & Poringalkuthu 15

Additional Conditions If Any Left Over 16

Form-1 (Annexure-1) 19

Form-2 (Annexure-2) 20

Page 5 of 35

All tenderers are requested to read the tender document carefully including its terms and

conditions, procedures to fill the tender form and tender assessment criteria.

I. ELIGIBILITY CRITERIA

1. The tenderer or consortium should have at least;

a) One work contract of 42 lacs or more with KSEBL/KHTC;

OR

b) Two work contracts of 28 lacs or more with KSEBL/KHTC;

OR

c) Three work contracts of 20 lacs or more with KSEBL/KHTC.

2. The total turnover of the agency should not be less than Rs.10 Crores during the

financial year 2014-15.

3. The tenderer must be registered/shall register if successful in this bid, with the

following statutory authorities and must also furnish attested copies of supporting

documents along with the tender or during the time of commencement of operation:-

a. ESIC, EPF, INCOME TAX AND SERVICE TAX

b. Registration certificate under contract labour (R & A) Act 1970

c. Any other registration / license which is mandatory for such agencies stipulated by

concerned authorities from time to time such as Storage of Hazardous Chemicals

should be appended or appended at the time of running the services.

4. The following documents must be submitted along with tender :-

a. Audited Balance Sheets of preceding three years with Income and Expenditure

statement and Profit and Loss Account & Audit report of last three years.

b. Income tax returns of last three years.

c. ESIC & EPF up to date payment details for the last three years if available.

5. The Tenderer shall have sufficient employees on its rolls specifically trained for

housekeeping work.

6. The Director, KHTC reserves the right to withdraw/relax the eligibility criteria and in

such a situation the tenderer will be given sufficient time to take the changes into

account. However, no relaxation will be given as far as statutory requirements are

concerned, explicit/implicit.

Page 6 of 35

GENERAL INSTRUCTIONS TO TENDERERS

Eligible and willing agencies are advised to visit the site to get an onsite assessment of the

buildings on any working day between 10.00 AM to 04.00 PM after taking permission from

the Technical Committee Member, KHTC- Munnar Circuit @9446435104.

1. The closing date and time for receipt of tenders will be 02.30 P.M. on 25/02/2016.

2. The Tender will be opened at 3.00 PM on 25/02/2016 at KHTC Head Quarters,

Thiruvananthapuram in the presence of the authorized representatives of the

tenderers, who wish to be present at that time.

3. A pre-bid meeting shall be held at the KHTC Head Quarters, Thiruvananthapuram to

clarify any queries of the tenderer on 19/02/2016 at 02.30 P.M.

4. The Tenders are to be submitted as per two bid system i.e. Technical bid and Financial

Bid.

(A) The technical bid should contain the papers to fulfil all the eligibility criteria,

certificates of experience, satisfactory performance certificates, undertaking as per

instructions, work plan and list of the equipments, tools and tackles required for the

job.

(B) Financial bid should contain the rates quoted for the services to be provided as per

the instructions given in this tender document.

Both the bids should be submitted in two separate sealed envelopes super scribed as

Technical Bid for House Keeping Services and Financial Bid for House Keeping

Services . An Earnest Money Deposit of Rs.1,25,000/- (Rs. One Lac Twenty Five

Thousand only) i the fo of De a d D aft o Ba ke s Che ue o ly of a y s heduled bank should be in third envelope along with covering letter and it should be

superscripted Earnest Money Deposit for Housekeeping Services . All three sealed

envelopes should be put in a fourth sealed envelope and should be super scribed

Tender for House Keeping Services . Sealed tenders should be addressed to the

Director, Kerala Hydel Tourism Centre, 4th

Floor, KSEBL, Vydhuthi Bhavanam, Pattom,

Thiruvananthapuram-695004.

The completely filled Tender should be handed over in person to the Secretary in the

office of the Director, Kerala Hydel Tourism Centre, 4th

Floor, KSEBL, Vydhuthi

Bhavanam, Pattom, Thiruvananthapuram-695004 by the stipulated date and time.

Tender submitted or received after the closing date and time will not be

considered . In the absence of EMD or any the mentioned details, the tender will be

summarily rejected.

Page 7 of 35

5. The Earnest Money Deposit will be refunded to the unsuccessful tenderer only after

finalization of the contract. In case of the successful tenderer EMD will be refunded

after receipt of the performance security deposit. No interest will be paid on the EMD.

6. The bid shall be valid for 180 days from the date of opening of tender.

7. No Tenderer will be allowed to withdraw his tender after submission during the bid

validity period (180 days). In case the tenderer does not honour his bid, the EMD

submitted by the tendering firm would stand forfeited.

8. All entries in the Tender form should be legible and filled clearly. Any overwriting or

correction which is unavoidable has to be signed by the authorized signatory.

9. Each page of the Tender document and papers submitted along with, should be

numbered, signed and stamped by the authorized signatory as a token of acceptance

of the terms and conditions laid down by the KHTC.

10. The Tenderer shall quote as per Financial Bid failing which the bid shall be considered

nonresponsive, incomplete and tender will be summarily rejected.

11. Tender incomplete in any way will be rejected out rightly. Similarly conditional

Tenders will also be rejected out rightly.

12. Technical Bids will be scrutinized, by the evaluation committee as constituted by the

Director, KHTC to check all requisite and relevant documents and their authenticity. The

Tenderers, whose Technical Bids are accepted will be informed about the date and

time of opening of Financial Bids.

13. In case the successful Tenderer declines the offer of Contract, for whatsoever reason(s),

his EMD will be forfeited.

14. A formal contract shall be entered into with the successful tenderer. In this contract,

the successful tenderer shall be defined as Contractor.

15. The successful tenderer will have to deposit the Performance Security Deposit of

Rs. 10,00,000/-(Rs. Ten Lac Only) i the fo of De a d D aft/Ba ke s he ue of a y scheduled bank, drawn in favour of The Director, Kerala Hydel Tourism Centre

payable at Thiruvananthapuram and commence the operation within 15 days of

acceptance of tender or handing over the site whichever is later otherwise the contract

may be cancelled and EMD will be forfeited. Out of the Performance Security Deposit

Rs 7,00,000 ( Rupees Seven Lakhs Only) has been earmarked for Management of

property at Madupetty, Rs 2,00,000( Rupees Two Lakhs only) for Management of

property at Kundala and Rs 1,00,000( Rupees One Lakh Only) for Management of

property at Poringalkuthu.

Page 8 of 35

16. An agreement between Successful Bidder & KHTC will be entered into on Rs. 200/- Non

Judicial Kerala Stamp Paper. Stamp value will be paid by the bidder.

17. The Director, KHTC reserves the right to withdraw/relax/modify any of the terms and

conditions mentioned in the tender document if it is felt necessary in the benefit of the

KHTC.

18. The Director, KHTC reserves the right to reject all or any tender in whole, or in part,

without assigning any reason thereof.

Page 9 of 35

II. GENERAL CONDITIONS OF CONTRACT (GCC)

1. The Contract shall initially be valid for a period of Ten years and may be extended for

further period based on satisfactory performance and with mutual consent, as per the

same rates, terms and conditions.

2. KHTC reserves the right to terminate the contract by serving three o th s oti e, i writing if the services of the contractor are not found satisfactory. The Contractor may

also ask for the same by giving three o th s oti e ut he has to p o ide the house keeping facility till the next agency is engaged and this action shall be limited to a

maximum period of six months from the date of receipt of the notice from the

Contractor .

3. The persons to be deployed by the Contractor should be properly trained, have

requisite experience and skills for carrying out a wide variety of housekeeping work

using appropriate materials and tools/equipments.

4. The Contractor will have to provide standard liveries as approved by KHTC

administration at his own cost to its housekeeping staff. The staff shall be in proper

uniform all the time with their identity card properly displayed. Samples of liveries will

have to be submitted by the Contractor for the approval of competent authority.

5. The contractor will arrange all items needed for his staff viz., time keeping machine,

computerized inventory of stores, computerized daily duty roster chart etc.

6. KHTC will provide the space for setting up a control room for the Contractor in the

premises of the Centre from where the contractor and his own supervisory or office

staff can control the house keeping labour force working in the Centre.

7. KHTC will provide space for a store room to the Contractor in the premise of the Centre

to the extent possible. The store keeper deployed by the contractor will store all their

liveries, materials, equipments in the store room. The stores shall be opened to

inspection by KHTC Staff if required.

8. The Contractor should ensure the Health and safety measures of the employees. KHTC

may also conduct health check up of the staff deployed at regular intervals.

9. The Contractor will be responsible for supply / installation / refilling / maintenance of

all consumables, items and equipments used in all areas of the Centre awarded to them

for housekeeping purpose.

10. The Contractor must employ adult and skilled labour only. Employment of child labour

will lead to the termination of the contract and necessary action under Indian Penal

Page 10 of 35

Code also.

11. The Contractor shall engage only such workers, whose antecedents have been

thoroughly verified, including character and police verification and other formalities.

The Contractor shall be fully responsible for the conduct of his staff.

12. The Contractor at all times should indemnify KHTC against all claims, damages or

compensation under the provisions of Payment of Wages Act, 1936, Minimum Wages

A t , E ployer’s Lia ility A t , the Work e Co pe satio A t , Industrial Disputes Act 1947, Maternity Benefit Act 1961, Payment of Bonus Act, 1965

or any other law relating thereto and rules made there under from time to time. KHTC

will not own any responsibility in this regard.

13. The tenderer should quote their charges in Financial Bid after confirming their total

expenses strictly in accordance with the minimum wages/other acts as decided by the

Central Govt. for the State of Kerala.

14. Under any circumstances whatsoever, the manpower deployed shall be paid wages

not below the Minimum wages set by Central Govt.

15. All the rates quoted by the bidder shall remain unchanged during the period of contract.

16. In case of breach of any terms and conditions attached to the contract, the

Performance Security Deposit of the Contractor will be liable to be forfeited by KHTC

besides annulment of the contract.

17. The Contractor shall:-

a) Ensure Pest/Animal and Rodent free environment in the premises of KHTC allotted to

them,

b) Provide all items and consumables to his housekeeping staff.

c) Ensure that their managers / supervisors are equipped with mobile phones, and are

available round the clock.

d) Only deploy the workforce that is on his payroll.

e) Provide Waste Management Services including all equipment, containers, trolleys

etc.

f) Arrange for a garbage disposal vehicle and other equipments required for

segregation and disposal of waste in a professional manner,

g) Plan, manage, collect, mechanically screen and segregate dry and wet garbage in the

earmarked area, efficiently transport and dispose the garbage in the disposal area.

The work should be carried out in an eco friendly manner. The Contractor will

arrange for required resources, including manpower, machinery, disposables etc

which is used by the house keeping staff.

h) Ensure that the garbage collection / disposal work does not adversely affect the

surroundings or personnel deputed for the work. Protective gear including boots,

gloves etc. shall be provided by the Contractor to the housekeeping staff.

Page 11 of 35

.

18. Variations

The KHTC Management may order variations in the scope through a written variation order

based on requirement.

The Contractor may increase the Room / Block on a space available basis, at the rate as

defined below. Such increase shall be confirmed in writing and signed by the KHTC and

Contractor. In no case shall the Room Block be reduced except in writing signed by the KHTC

and the Contractor

19. Payment Procedure:

Payment has to be made in the first week of the succeeding month along with the

submission of the bills. Payment of the bill for occupancy will be based on computerized

print outs in standardized Performa approved by KHTC. The bill submitted along with the

payment due to KHTC shall also include computer generated attendance sheet in respect

of the occupancy.

The payment shall be made on monthly basis on verification of attendance sheets of

occupancy.

20. Liquidated Damages:

Whenever and wherever it is found that the Cleanliness/Management is not up to the mark,

it will be brought to the notice of the supervisory staff of the Contractor by KHTC

representative and if no action is taken within next 24 hours, liquidated damages @ Rs.

1000/- per complaint shall be imposed. The decision of Supervisor of the Centre shall be

final in this regard.

21. Manpower

Any misconduct / misbehavior on the part of the manpower deployed by the Contractor

will not be tolerated and such person will have to be replaced by the Contractor at his own

costs, risks and responsibilities immediately, with written intimation to the Head of the

Centre of KHTC.

22. Risk Clause

a. The Contractor shall at all times have standby arrangements for carrying out the work

under the Contract in case of any failure of the existing arrangement. KHTC reserve the

right for termination of the contract at any time by giving three month written notice, if

the services are found unsatisfactory and also has the right to award the contract to any

other selected tenderer at the cost, risk and responsibilities of Contractor and excess

expenditure incurred on account of this will be recovered by the KHTC from the

Co t a to s “e u ity Deposit y aisi g a sepa ate e o e y claim.

Page 12 of 35

b. All necessary reports and other information will be supplied by the contractor as per the

direction of the KHTC Administration. Contractor and its staff shall take proper and

reasonable precautions to preserve from loss & destructions of the above reports and

information. Contractor and its staff shall take proper and reasonable precautions such

that the waste or misuse the areas of responsibility given to them by the KHTC, and shall

not knowingly lend to any person or company any of the effects or assets of the KHTC,

under its control.

c. In the event of loss/damage of equipments etc. at the premises of the KHTC due to

negligence/carelessness of Contractor staff, the Contractor shall compensate the loss to

KHTC. The Contractor or its representative/s shall meet KHTC representative/s regularly

to take feedback regarding the services.

d. The Contractor will also maintain a suggestion book and a complaint register to be

produced to the KHTC administration or designated official on weekly basis.

e. The Contractor shall, in performing its part of this Agreement, ensure the safety of the

building, its equipments, furniture, fixtures and the persons working in or visiting the

KHTC Centre premises and shall indemnify KHTC, for any loss or damage caused by any

act of the Contractor or its employees or staff etc.

f. The Contractor shall not assign or sublet this Agreement or any part thereof to any third

party without the written consent of KHTC.

g. The staff shall be regularly trained on behavioral aspects and ethics. They shall also be

made conversant with the way of working of KHTC, its requirements, layout of centre,

fire safety system along with telephone numbers of Police station, fire station, nearby

hospitals.

h. Licenses if any required for the services at the site will be procured by the Contractor.

23. Dispute Settlement

a) It is mutually agreed that all differences and disputes arising out of or in connection

with this Agreement shall be settled by mutual discussions and negotiations if such

disputes and differences cannot be settled and resolved by discussions and negotiations

then the same shall be referred to the Chairman of the Governing Body of KHTC /

Chairman of the Executive Committee of KHTC as the case may be whose decision shall

be final and binding on both the parties.

b) Any legal dispute will be subject to THIRUVANANTHAPURAM Jurisdiction only.

NOTE: The bidder is expected to examine all the instructions, guidelines, terms and

conditions. Failure to furnish all the necessary information as required by the tender

document or submission of a proposal not substantially responsive to all the aspects of

the tender conditions shall be at idde s own risk and may be liable for rejection.

Page 13 of 35

24. Indemnification and Insurance

The Contractor shall indemnify, defend and hold harmless KHTC, its officers, directors,

employees, volunteers and agents, from any and all claims, actions, causes of action, demands

o lia ilities of hatsoe e ki d a d atu e i ludi g judg e ts, i te est, atto eys fees, a d

all other costs, fees, expenses and charges that KHTC, its officers, directors, employees,

volunteers and agents, may incur arising out of the negligence, of the Contractor, its officers,

directors, employees, agents, contractors, or any other person or organization hired by the

Contractor. The terms of this provision shall survive the termination or expiration of the

Agreement executed between the two parties.

The Contractor shall indemnify, defend and hold harmless the KHTC, its officers, directors,

employees and agents, from any and all claims, actions, causes of action, demands or liabilities

of hatsoe e ki d a d atu e i ludi g judg e ts, i te est, atto eys fees, a d all othe

costs, fees, expenses and charges which the KHTC, its officers, directors, employees, and

agents, may incur arising out of the negligence of the Contractor, its officers, directors,

employees, or agents. The terms of this provision shall survive the termination or expiration of

the Agreement executed between the two parties.

The KHTC and the Contractor each agree to carry a minimum of One Lakh in liability and other

insurance protecting itself against any claims arising from any activities conducted in the

Property during the course of stay.

25. Force Majeure

The performance of this Agreement is subject to acts of God, government authority, disaster,

declared war in the India, a ts of te o is o othe ause eyo d the pa ties o t ol, hi h

make it commercially impracticable, illegal or impossible to perform as originally contracted

under this Contract. It is provided that this Agreement may be terminated without liability for

any one or more of such reasons by written notice from one party to the other.

In the event that the parties agree that a Force Majeure has occurred that would allow

termination without liability and Group decides to hold the Meeting despite such

circumstances, the KHTC shall waive fees related to a reduced-sized Meeting (including any

room block attrition fees, function space rental, food and beverage attrition fees).

Page 14 of 35

PERIOD OF TENURE- SUN MOON VALLEY BOATING & RECREATION CENTRE, MADUPETTY

Initially, the lease/contract will be for a period of ten years commencing from the

date of signing of agreement or handing over the property whichever is later. One

month period will be given to the selected bidder to furnish and make ready the

premises for use/service. Such period will not attract license fee/lease rent. The

contract period will start from the 1st day of operation.

After the initial ten year period of the contract, the contract can be continued for

a period of three more years with an increase in 20% of the initial license fee ( 1st

Year

License Fee). This renewal is not a right of the operator; however such renewal is on

satisfactory completion of the previous 10 year period. Such renewal is up to a

maximum period of 9 years. After that, the contract will not be continued, unless

otherwise decided by the KHTC.

The Director, KHTC has the right to constitute any inspection committee, comprising

of competent persons, to inspect the premises for ensuring satisfactory performance

of the operator.

The contract will be awarded to those quoting maximum daily lease rent revenue

share to KHTC by the Contractor in INR above the threshold limit of 20% for the first &

Second year for the entire block per day. From the third year onwards there shall be

an addition of 4% above the quoted rate which shall remain firm for the next 4 years.

Thereafter there shall be an increase of 1% every year up to the 10th

year. Successful

bidder may be called for negotiation for improvement of terms and reference, scope

of work and commercial terms.

Service tax and all taxes applicable at the prevailing rates will be the in Force

TENURE Threshold Limit Quoted Rate excluding

all taxes

1st

Year & 2nd

Year 20% A

3nd

year to 6th

year A +4% B

7th

Year to 10th

Year B +1% (every year) C (= B+4%)

11th

year to 13th

year (A+A*0.20)% D

14th

Year to 16th

Year D +1% (every year) E (Last year =D+3%)

16th

Year to 19th

Year E+1% (every year)

Page 15 of 35

PERIOD OF TENURE- DRIZZLING WOODS- PORINGALKUTHU & TROUT LAGOON BOATING

CENTRE, KUNDALA

The property is a dilapidated conditions and bidder has the responsibility to develop

the same. Hence the period of lease is fixed as 20 years and threshold limit fixed as

low as 10%.

Initially, the lease/contract will be for a period of Twenty Years commencing from the

date of signing of agreement or handing over the property whichever is later. One

month period will be given to the selected bidder to furnish and make ready the

premises for use/service. Such period will not attract license fee/lease rent. The

contract period will start from the 1st day of operation.

After the initial 20 year period of the contract, the contract can be continued for a

period of five more years with an increase in 3% of the license fee which shall remain

firm for the next five years. Then there shall be an increase of 4% which shall remain firm

for the next 4 years i.e up to the 29th

year. This renewal is not a right of the operator;

however such renewal is on satisfactory completion of the previous 20 year period.

Such renewal is up to a maximum period of 9 years. After that, the contract will

not be continued, unless otherwise decided by the KHTC.

The Director, KHTC has the right to constitute any inspection committee, comprising

of competent persons, to inspect the premises for ensuring satisfactory performance

of the operator.

The contract will be awarded to those quoting maximum daily lease rent in INR

revenue share to KHTC above the threshold limit of 10% for the first ten years

generated from the entire Block allotted. From the 11th

year onwards there shall be an

addition of 2% above the quoted rate which shall remain firm for the next 5 years.

Thereafter there shall be an increase of 2% which shall remain firm up to the 20th

year. Successful bidder may be called for negotiation for improvement of terms and

reference, scope of work and commercial terms.

Service tax and all taxes applicable at the prevailing rates will be the liability of the

successful bidder

TENURE Threshold Limit Quoted Rate excluding

all taxes

1st Year to 10

th year 10% A

11th

year to15th

year A + 2% B

16th

Year to 20th

Year B + 2% C

21styear to 25

th Year C + 3% D

26th

year to 29th

Year D + 4%

Page 16 of 35

ADDITIONAL CONDITIONS IF ANY LEFT OUT EARLIER - BINDING ON THE BIDDER

In the event of delay in starting the facilities, irregular conduct/not furnishing all

deliverables, the bidder shall be liable for a penalty at the rate of 2% of the

annual contract value due for that week and up to a maximum of 10% depending on

the nature of the irregularity and after which KHTC shall be at liberty to cancel the

award. For this purpose, part of a week shall be considered as a full week.

Facilities to be provided at the cost of the operator. Minimum electrical and

sanitary fittings are provided in the rooms. The operator can add more facilities

according to the standard as applicable to his business or those facilities, which the

bidder feels necessary for smooth operation.

Landscape should be arranged and kept well suitable for a resort. 24 hours security

should be provided.

Trekking programmes should be arranged with guides and trekking equipments.

Operator can take back the items provided by them on expiry / termination of

contract period at his own cost.

As this is a budget accommodation, the maximum tariff that can be charged by the

operator has to be consulted and finalized with KHTC Management. The operator can

revise the tariff in consultation with KHTC Management.

Operator should provide 24 numbers of accommodation units in each of the Centres

in a calendar year for the official purpose of KHTC or KSEBL free of any charges

subject to availability. For this a room accommodating two persons for a day will

be treated as an accommodation unit. A written request by the Director, KHTC will

be made available to the operator for this purpose.

All other applicable rules and regulations of the State with respect to operation of

such facilities (such of maintenance of details of guests, hygienic standards, safety

measures, etc) have to be complied fully.

Since the land is a KSEBL Property and for any unforeseen reasons, if the KSEBL

notifies this area for any developmental purposes, which may propel the KHTC to

cancel the agreement, the same will be effected with three months notice and the

Licencee will not have any right for claiming compensation or any charges for early

termination of contract.

KHTC would like to have the workers medically certified from approved Registered

Medical Practitioner recognized by Indian Medical Council, to be free from

Communicable and contagious diseases in addition to general fitness. Polite and

respectable manner should be maintained by all employees engaged by the bidder

Page 17 of 35

and as specified by KHTC from time to time.

All the staff in the restaurant & camping centre should wear very clean uniform,

gloves, caps and proper identity cards throughout of the working hours.

The food should be stored and sold after following all the standards/ rules prescribed

by the Commissionerate of Food Safety.

The Operator will be responsible for the cleanliness and proper maintenance of

the structure, crockery, cutlery, utensils, furniture, fixtures etc. A very high standard

of hygiene must be maintained in all respect.

Quick, day-to-day disposal of waste material and refuge shall be maintained at the

own cost of the licensee. Failure in quick disposal of waste will make the contractor

liable to pay fine, which may extend up to 100/- per such occurrence when

reported for the 1st two occurrences and there after 250/- per occurrence. KHTC

reserves its right to take samples of all stores including edibles/raw materials both

perishable and non-perishable from the Cafeteria for the purpose of inspection &

Investigation and get the same tested in laboratory with a view to maintain the

requisite standard of quality. Any irregularity or providing sub standard items will lead

to penalty including prosecution.

Every dispute, differences or question which may at any time arise between the

parties here to or any person claiming under them, touching or arising out of or in

respect of the agreement or subject matter shall be referred to the Director, KHTC

4th

Floor, KSEBL, Vydhuthi Bhavanam, Pattom, Thiruvananthapuram whose decision

shall be final and binding on all concerned.

The facilities should open and work on all days. The operation time shall be 24 hours.

The operator should ensure that hazardous or inflammable item or any other

intoxicating materials are not stored in the building and its premises. Proper fire

fighting equipments should be installed in the premises besides normal safety

measures.

The operator shall not sublet the contract to anybody without the consent of KHTC.

They shall not use the space provided for stocking or keeping goods/articles other

than those needed for use in the restaurant or building nor shall they do any

structural additions & alternations to the premises without written sanction of the

KHTC management. The operator shall not stock or s e l l any spirituous liquor or

any other intoxicants within the said premises.

The bidder/operator shall comply with all the provisions as required under the

appropriate acts of Government and also statutory requirements as applicable.

The lease rent for every month should be remitted before 5th

day of every succeeding

Page 18 of 35

month. This system should be continued throughout the contract period. The

remittance shall be made as per the instructions of the Unit Head and shall accompany

attendance details of occupancy.

All operational expenses such as payments of respective fee to respective

authorities, insurance, electricity bill, water bill etc should be borne by the operator

and shall indemnify the KHTC from any dues after the expiry of the lease period.

The Unit will be known as……………………. (A unit of KERALA HYDEL TOURISM

CENTRE, for ex: SUN MOON VALLEY BOATING & RECREATION CENTRE, MADUPETTY,

Ope ated y…………………………………………)

The interested bidder(s) is/are advised to have a prior visit to the place before

quoting and the details about the premises can be had from the Secretary, KHTC,

Thiruvananthapuram (Phone No. 0471-2553640;9447110570).

The tender should be submitted in the prescribed form attached hereto.

sd/-

Secretary

KHTC

1

Annexure-1

Tender for Operating Tourist Camping Centre at SUN MOON VALLEY BOATING & RECREATION CENTRE, MADUPETTY/PORINGALKUTHU/KUNDALA

1. Details of the Bidder

Form-1

1.1 Name :

1.2 Permanent Address :

1.3 Phone No. :

1.4 Email id :

2. Details of existing Hotel/Resort (IF ANY)

2.1 Name :

2.2 Address with Location :

2.3 Date of commencement of operations :

2.4 Category : Hotel/Resort

2.5 Classification : 5Star/4Star/3Star/2Star/1Star/Others

2.6 Number of rooms :

2.7 Annual turnover for the previous year :

2.8 Registration Number :

2.9 Registration Authority :

2.10 PAN :

2.11 Sales Tax Registration Number :

10

3. Details of Restaurant (IF ANY)

3.1 Date of commencement of operations :

3.2 Annual turnover for the previous year :

3.3 Food Safety License Number :

3.4 Tax Registration Number :

4. Details of EMD

4.1 Amount : Rs.1,25,000/- (Rupees One Lac Twenty Five Thousand only)

4.2 DD No :

4.3 Date :

4.4 Name of Bank :

4.5 Name of the bidder :

4.6 Signature of the bidder :

4.7 Date :

4.8 Place :

Annexure-2

Tender for Operating Tourist Camping Centre at SUN MOON VALLEY BOATING & RECREATION CENTRE, MADUPETTY/PORINGALKUTHU/KUNDALA

Form-2

Name of the bidder

Full Address

Telephone Number

Email id

MADUPETTY SUN MOON VALLEY BOATING CENTRE

Fee quoted above the threshold limit of 20% per occupancy for the first year

……………………..% ( ……………………………………………………..

…………………………………………percentage.)

PORINGALKUTHU

DRIZZLING WOODS Fee quoted above the threshold limit of 10% per occupancy for the first 10 years

……………………..% ( ……………………………………………………..

…………………………………………percentage.)

KUNDALA DEW VALLEY BOATING CENTRE

Fee quoted above the threshold limit of 10% per occupancy for the first 10 years

……………………..% ( ……………………………………………………..

…………………………………………percentage.)

Name of Owner/Proprietor/authorized person

Signature of Owner/Proprietor/authorized person

Date

Place

(Office Seal)