NMCARS September 2013 Change 13-08 Final

Department of the Navy

Office of the Assistant Secretary

(Research, Development and Acquisition)

Washington, DC 20350-1000

NAVY

MARINE CORPS

ACQUISITION

REGULATION

SUPPLEMENT

SEPTEMBER 2013 Edition

Navy Marine Corps Acquisition Regulation Supplement

(Change 13-08)

1

Table of Contents

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PART 5201 FEDERAL ACQUISITION REGULATIONS SYSTEM1

SUBPART 5201.1PURPOSE, AUTHORITY, ISSUANCE1

5201.101 (FAR 1.101) Purpose.1

5201.102 (FAR 1.102) Statement of guiding principles for the Federal Acquisition System.1

5201.103 (FAR 1.103) Authority.1

5201.104 (DFARS 201.104) Applicability.1

5201.105 (FAR 1.105) Issuance.1

5201.107 (DFARS 201.107) Certifications.2

5201.108 (FAR 1.108) FAR conventions.2

5201.170 (DFARS 201.170) Peer reviews.2

5201.190 Reports.2

SUBPART 5201.2ADMINISTRATION2

5201.201 (DFARS 201.201) Maintenance of the FAR.2

SUBPART 5201.3AGENCY ACQUISITION REGULATIONS3

5201.303 (DFARS 201.303) Publication and codification.3

5201.304 (DFARS 201.304) Agency control and compliance procedures.3

SUBPART 5201.4DEVIATIONS FROM THE FAR4

5201.402 (DFARS 201.402) Policy.4

5201.403 (DFARS 201.403) Individual deviations.4

5201.404 (DFARS 201.404) Class deviations.4

SUBPART 5201.6CAREER DEVELOPMENT, CONTRACTING AUTHORITY, AND RESPONSIBILITIES4

5201.601 (FAR 1.601) General.4

5201.602 (FAR 1.602) Contracting officers.8

5201.603 (FAR 1.603) Selection, appointment, and termination of appointment for contracting officers.9

5201.690 Requirements to be met before entering into contracts.10

5201.691 Procurement management oversight.11

PART 5202 DEFINITIONS OF WORDS AND TERMS14

SUBPART 5202.1DEFINITIONS14

5202.101 (DFARS 202.101) Definitions.14

PART 5203 IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST15

SUBPART 5203.1SAFEGUARDS15

5203.101 (FAR 3.101) Standards of conduct.15

5203.104 (FAR 3.104) Procurement integrity.15

SUBPART 5203.2--CONTRACTOR GRATUITIES TO GOVERNMENT PERSONNEL15

5203.201 (FAR 3.201) Applicability.15

5203.203 (FAR 3.203) Reporting suspected violations of the Gratuities clause.15

5203.204 (FAR 3.204) Treatment of violations.16

SUBPART 5203.6CONTRACTS WITH GOVERNMENT EMPLOYEES OR ORGANIZATIONS OWNED OR CONTROLLED BY THEM19

5203.602 (FAR 3.602) Exceptions.19

SUBPART 5203.8LIMITATIONS ON THE PAYMENT OF FUNDS TO INFLUENCE FEDERAL TRANSACTIONS19

5203.806 (DFARS PGI 203.8) Processing suspected violations.19

SUBPART 5203.9WHISTLEBLOWER PROTECTIONS FOR CONTRACTOR EMPLOYEES19

5203.903 (DFARS 203.903) Policy.19

SUBPART 5203.10CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT19

5203.1003 (FAR 3.1003) Requirements.19

PART 5204 ADMINISTRATIVE MATTERS20

SUBPART 5204.2CONTRACT DISTRIBUTION20

5204.201 (DFARS 204.201) Procedures.20

5204.404 (FAR 4.404) Contract Clause.20

SUBPART 5204.6CONTRACT REPORTING20

5204.604 (DFARS 204.604) Responsibilities.20

SUBPART 5204.8GOVERNMENT CONTRACT FILES20

5204.802 (DFARS 204.802) Contract files.20

SUBPART 5204.70UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS21

5204.7003 (DFARS 204.7003) Basic PII number.21

5204.7004 (DFARS 204.7004) Supplementary PII numbers.21

PART 5205 PUBLICIZING CONTRACT ACTIONS22

SUBPART 5205.3SYNOPSES OF CONTRACT AWARDS22

5205.303 (DFARS 205.303) Announcement of contract awards.22

SUBPART 5205.4RELEASE OF INFORMATION23

5205.404 (FAR 5.404) Release of longrange acquisition estimates.23

PART 5206 COMPETITION REQUIREMENTS24

SUBPART 5206.2 - FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES24

5206.202 (DFARS 206.202) Establishing or maintaining alternative sources.24

SUBPART 5206.3OTHER THAN FULL AND OPEN COMPETITION24

5206.302 (DFARS 206.302) Circumstances permitting other than full and open competition.24

5206.303 (FAR 6.303) Justifications.24

5206.304 (FAR 6.304) Approval of the justification.26

SUBPART 5206.5COMPETITION ADVOCATES26

5206.501 (FAR 6.501) Requirement.26

5206.502 (FAR 6.502) Duties and responsibilities.26

PART 5207 ACQUISITION PLANNING27

SUBPART 5207.1ACQUISITION PLANS27

5207.103 (DFARS 207.103) Agency-head responsibilities.27

5207.105 (FAR 7.105) Contents of written acquisition plans.27

5207.106 (DFARS 207.106) Additional requirements for major systems27

5207.170 (DFARS 207.170) Consolidation of contract requirements.28

SUBPART 5207.2PLANNING FOR THE PURCHASE OF SUPPLIES IN ECONOMIC QUANTITIES28

5207.204 (FAR 7.204) Responsibilities of contracting officers.28

SUBPART 5207.5INHERENTLY GOVERNMENTAL FUNCTIONS28

5207.503 (FAR 7.503) Policy.28

SUBPART 5207.70BUY-TO-BUDGET ADDITIONAL QUANTITIES OF END ITEMS28

5207.7002 (DFARS 207.7002) Authority to acquire additional quantities of end items.28

PART 5208 REQUIRED SOURCES OF SUPPLIES AND SERVICES29

SUBPART 5208.7ACQUISITION FROM NONPROFIT AGENCIES EMPLOYING PEOPLE WHO ARE BLIND OR SEVERELY DISABLED29

5208.790 Policy.29

SUBPART 5208.70COORDINATED ACQUISITION29

5208.7002 (DFARS 208.7002) Assignment authority.29

SUBPART 5208.74ENTERPRISE SOFTWARE AGREEMENTS29

5208.7403 (DFARS 208.7403) Acquisition procedures.29

PART 5209 CONTRACTOR QUALIFICATIONS30

SUBPART 5209.1RESPONSIBLE PROSPECTIVE CONTRACTORS30

5209.104 (DFARS 209.104) Standards.30

SUBPART 5209.4DEBARMENT, SUSPENSION AND INELIGIBILITY30

5209.402 (DFARS 209.402) Policy.30

5209.404 (FAR 9.404) System for Award Management Exclusions (SAM).30

5209.405 (DFARS 209.405) Effect of listing.30

5209.406 (DFARS 209.406) Debarment.31

5209.407 (DFARS 209.407) Suspension.31

SUBPART 5209.5ORGANIZATIONAL AND CONSULTANT CONFLICTS OF INTEREST31

5209.503 (FAR 9.503) Waiver.31

5209.570 (DFARS 209.570) Limitations on contractors acting as lead system integrators.31

PART 5211 DESCRIBING AGENCY NEEDS.33

SUBPART 5211.1SELECTING AND DEVELOPING REQUIREMENTS DOCUMENTS33

5211.103 (FAR 11.103) Market acceptance.33

SUBPART 5211.2USING AND MAINTAINING REQUIREMENTS DOCUMENTS33

5211.274 (DFARS 211.274) Item identification and valuation requirements.33

5211.275 (DFARS 211.275) Passive radio frequency identification. [Removed]33

PART 5212 ACQUISITION OF COMMERCIAL ITEMS34

SUBPART 5212.1ACQUISITION OF COMMERCIAL ITEMS - GENERAL34

5212.102 (FAR 12.102) Applicability.34

SUBPART 5212.2SPECIAL REQUIREMENTS FOR THE ACQUISITION OF COMMERCIAL ITEMS34

5212.207 (DFARS 212.207) Contract type.34

SUBPART 5212.3SOLICITATION PROVISIONS AND CLAUSES FOR THE ACQUISITION OF COMMERCIAL ITEMS34

5212.301 (FAR 12.301) Solicitation provisions and contract clauses for the acquisition of commercial items.34

5212.302 (DFARS 212.302) Tailoring of provisions and clauses for the acquisition of commercial items.35

SUBPART 5212.71 PILOT PROGRAM FOR ACQUISITION OF MILITARY-PURPOSE NONDEVELOPMENTAL ITEMS35

5212.7102 (DFARS 212.7102) Pilot program.35

SUBPART 5212.90INNOVATIVE COMMERCIAL CONTRACTING TECHNIQUES35

5212.9000 Model Commercial Contracting Strategy.35

PART 5213 SIMPLIFIED ACQUISITION PROCEDURES38

5213.003 (FAR 13.003) Policy.38

SUBPART 5213.3SIMPLIFIED ACQUISITION METHODS38

5213.303 (FAR 13.303) Blanket purchase agreements (BPAs).38

5213.305 (DFARS 213.305) Imprest funds and third party drafts.38

PART 5214 SEALED BIDDING39

SUBPART 5214.4OPENING OF BIDS AND AWARD OF CONTRACT39

5214.401 (FAR 14.401) Receipt and safeguarding of bids.39

5214.407 (FAR 14.407) Mistakes in bids.39

PART 5215 CONTRACTING BY NEGOTIATION40

SUBPART 5215.2SOLICITATION AND RECEIPT OF PROPOSALS AND INFORMATION40

5215.204 (FAR 15.204) Contract format.40

SUBPART 5215.3SOURCE SELECTION40

5215.303 (FAR 15.303) Responsibilities.40

5215.304 (FAR 15.304) Evaluation factors and significant subfactors.40

5215.305 (FAR 15.305) Proposal evaluation.41

5215.308 (FAR 15.308) Source selection decision.41

SUBPART 5215.4CONTRACT PRICING41

5215.403 (DFARS 215.403) Obtaining certified cost or pricing data.41

5215.404 (FAR 15.404) Proposal analysis.42

5215.406 (DFARS 215.406) Documentation.42

SUBPART 5215.5PREAWARD, AWARD, AND POSTAWARD NOTIFICATIONS, PROTESTS, AND MISTAKES43

5215.505 (FAR 15.505) Preaward debriefing of offerors.43

5215.506 (FAR 15.506) Postaward debriefing of offerors.43

SUBPART 5215.6UNSOLICITED PROPOSALS43

5215.606 (FAR 15.606) Agency procedures.43

PART 5216 TYPES OF CONTRACTS44

SUBPART 5216.2FIXED-PRICE CONTRACTS44

5216.203 (DFARS 216.203) Fixed-price contracts with economic price adjustment.44

SUBPART 5216.3COST-REIMBURSEMENT CONTRACTS44

5216.306 (DFARS 216.306) Cost-plus-fixed-fee contracts.44

SUBPART 5216.4INCENTIVE CONTRACTS44

5216.401 (FAR 16.401) General.44

SUBPART 5216.5INDEFINITE-DELIVERY CONTRACTS44

5216.504 (DFARS 216.504) Indefinite-quantity contracts.44

5216.505 (DFARS 216.505) Ordering.45

PART 5217 SPECIAL CONTRACTING METHODS46