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CHENNAI PETROLEUM CORPORATION LIMITED(A group company of Indian Oil)

NOTICE INVITING TENDER

Fired Heater Package

CHENNAI PETROLEUM CORPORATION LTD.

AT

MANALI REFINERY

Tender No. : 44NC-4600-0207-ER.06-0010

PREPARED AND ISSUED BY

JACOBS ENGINEERING INDIA PRIVATE LIMITED

MUMBAI

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44NC-4600 Notice Inviting Tender CPCL. Manali Refinery

Fired Heater Package Resid Upgradation Project

Revision : 0 Tender No. : 44NC-4600-0207-ER.06-0010 Page 2 of 13

1.0 M/s. Chennai Petroleum Corporation Limited (CPCL), hereinafter also referred to as

OWNER intends to set up Resid Upgradation Project at Manali Refinery of CPCL, in thestate of Tamil Nadu, India. For the execution of Resid Upgradation Project, M/s. CPCL

have appointed Jacobs Engineering India Private Limited (JACOBS) as their Project

Management Consultant (PMC).

1.1 Jacobs Engineering India Private Limited has the pleasure of inviting eligible bidders to

submit their Electronic Bids in single-stage Three-Part Bidding System for the subject

item, for and on behalf, of M/s.Chennai Petroleum Corporation Limited (CPCL).

2.0 SCOPE OF WORK

Design, engineering, manufacturing, assembly, painting, inspection and testing,packing, forwarding and supply at site, erection and Pre commissioning,Commissioning assistance, providing mechanical and performance guarantees ofthe Fired Heater package (Tag Nos. 207A-F201 & 207-F2N) as per the requirementsspecified in technical portion of the document.

The scope mentioned above is indicative and subject to change which may beincorporated in the main Tender document.

The site work shall be carried out within the operating Manali Refinery at Chennai, in the

state of Tamil Nadu, INDIA.

3.0 BIDDER QUALIFICATION CRITERIA

The bidders intending to participate shall meet the following qualification criteria and suchof those bidders shall be pre-qualified for this tender:

3.1 Experience Criteria:

3.1.1 Bidder on his own must have successfully executed at least one Fired Heater, withminimum heat duty of 10 MMkcal/Hr and with tube metallurgy SEAMLESS STAINLESSSTEEL, on LSTK basis, during the last ten years, in a Hydrocarbon Sector (Refineries orPetrochemicals or Gas Processing Plant Onshore or Offshore, Fertilizer Gas or Oilbased). The Plant / Unit shall have been in satisfactory operation for at least one year

prior to bid submission. Bidders scope of work shall include Procurement, Supply,Fabrication, Erection and Hydro test including all connected Civil, Structural & other worksincluding Commissioning of the Complete Fired Heater on EPCC (LSTK) basis as singlepoint responsibilityVendor shall have executed atleast one heater with tube metallurgy ASTM A213 TP 347THS,SEAMLESS this shall be in satisfactory operation for at least 1 year as on due dateof submission of bid.

3.1.2 Bidder shall have successfully carried out Design (Thermal and Mechanical) and DetailedEngineering for at least one Fired Heater for parameters specified in Clause 1.1.1 above,

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during the last ten years and the facility shall have been in satisfactory operation for at

least one year prior to bid submission.

3.1.3 Bidder should meet criteria specified in clause 1.1.1 and 1.1.2 above. In case bidder isnot meeting criteria specified in clause 1.1.2 above, they may engage engineering sub-contractor meeting the criteria specified in clause 1.1.2 above. In such a case, the biddershall locate their personnel (to be approved by OWNER/CONSULTANT later) at thedesign centre of the Engineering sub-contractor to control, monitor and approve designwork / deliverable prior to their issuance for approval by OWNER/CONSULTANT and siteconstruction. The proposed engineering sub-contractor shall be identified by the bidderduring bidding stage which shall be subject to acceptance by OWNER/CONSULTANT.The bidder shall also furnish copy of Memorandum of Understanding (MoU) / Agreement /Letter of Consent from engineering sub-contractor for the above.

3.1.4 The engineering sub-contractor once selected will not be allowed to change subsequently.

3.1.5 The bidder has to additionally provide separate guarantee from the engineering sub-contractor for the design engineering work carried out by the engineering contractor

3.4 Financial Criteria:

3.4.1 Annual turnover of the bidder during each of the three preceding financial years, i.e.,

financial years ending December 2013, December 2012 and December 2011 or financial

years 2012-13, 2011-12 and 2010-11.

Indian Bidders INR 400 Million.

3.4.2 The net worth of the bidder for the financial year, i.e. year ending December 2013 or 2012-

13 shall be positive.

4.0 OTHER TERMS AND CONDITIONS:

4.1 Ten (10) years of past experience shall be reckoned from the last date of month previousto the month of Invitation for Bids

4.2 Bidder shall complete the Experience Record Performa enclosed with the bid document to

amply prove that the Bidder/Packager meet the experience. In addition, manufacturerscatalogue and general reference list for the subject item shall also be furnished along withthe proposal.

4.3 Experience of only the bidding entity shall be considered. Bidders in-house workexperience (where for the past experience referred for qualification, the contractor and theowner belong to the same organization) shall not be considered as valid experience forthe purpose of qualification.

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4.4 The Experience and Financial turnover of the bidding entity only shall be considered.

Bidder shall submit clause wise response for meeting the qualification criteria with detailsof document / certificate number, clause no., date, year, plant, tie-up details, applicablecapacity, etc.

4.5 CPCL / Jacobs reserve the right to use in-house information for assessment of capabilityof bidders. The decision of CPCL / Jacobs regarding the tender will be final andconclusive.

4.6 Bids on Consortium or Joint venture basis are not acceptable for the subject work.

4.7 Bidder submitting their bids should not be under liquidation, court receivership or similarproceedings.

4.8 Bid submitted by the Bidder, who have been blacklisted or kept under Holiday List ofJacobs / CPCL / any of the Public Sector Undertakings, shall not be considered foropening and further evaluation.

4.9 There shall not be any case or charge under investigation / enquiry / trial against thebidder, nor convicted in a court of Law nor suspended / black listed by any organization onany grounds

4.10 If the performance of the Bidder is / has been found to be unsatisfactory for any reasonswhatsoever, in any organization including CPCL / Jacobs, then CPCL / Jacobs reserve theright to reject the bids submitted by such bidders.

4.11 The bidders should possess the following statutory approvals, viz., PF Registration CodeNumber, ESI Registration Code Number, Income Tax PAN Number and Service TaxRegistration Certificates on their own Companys name.

4.12 Failure to meet the above Qualification criteria will render the bid to be rejected.Therefore, the Bidder shall in his own interest furnish complete documentary evidence byway of copies of work orders / purchase orders, completion certificates, successfuloperation certificate, approved data sheets, inspection release notes, etc. and the BalanceSheet, including Profit & Loss Account, etc. in support of their fulfilling the qualificationcriteria as given above.

4.13 General

4.13.1 Bidders meeting the technical as well as financial qualification criteria as stated above

should submit documentary evidence to substantiate above along with their quotation.

CPCL / PMC of Resid Upgradation Project reserve the right to verify the correctness of

documentary evidence furnished by the bidder.

4.13.2 In the absence of requisite documents, CPCL reserves the right to reject the Bid without

making any reference to the Bidder.

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4.13.3 VIEWING & DOWNLOADING TENDER DOCUMENT

Bidding document can be viewed & downloaded from CPCL e-Tender website,https://cpcletenders.gov.in. While submitting the bid, a crossed Demand Draft for therequisite amount, favouring Chennai Petroleum Corporation Limited, payable at Chennaishall be uploaded in the e-Tender website. Request for sending bidding document bypost/courier or any other mode shall not be entertained.

The bidder has to ensure that the tender document is strictly as per the order indicated inthe master index and the offer submitted so, will be considered for evaluation only if it isaccompanied with required tender document fee by way of DD.

5.0 BID SECURITY / EARNEST MONEY DEPOSIT (EMD)

INR Rs.37,50,000 /- (Rupees Thirty Seven Lakhs and Fifty Thousand only)/

5.1 Bidders will be required to submit bid security in the form of Demand Draft in favour of M/s

Chennai Petroleum Corporation Limited payable at Chennai (or) in the form of Bank

Guarantee from any Scheduled Banks in India or Branch of an International Bank situated

in India and registered with Reserve Bank of India in the prescribed proforma provided in

Tender Document, on a Stamp Paper for a value of Rs.100/- in favour of M/s Chennai

Petroleum Corporation Limited payable at Chennai. The Bank Guarantee shall be valid for

8 (Eight) months from due date of opening of technical bid.

5.2 EMD and Bid document fee shall not be applicable in the following cases: -

(i) Central Public Sector Enterprises

(ii) In-line with the Government Directives, Small Scale Industrial Units registered withNational Small Scale Industries Corporation (NSIC) under the Single PointRegistration Scheme for items registered with NSIC and up to the monetary limitspecified in the registration certificate.

5.3 INTEGRITY PACT

5.3.1 Chennai Petroleum Corporation Limited has entered into a Memorandum of

Understanding (MoU) with Transparency International India (TII) on 24th

March, 2009 forimplementing an Integrity Pact programme focused on enhancing transparency in itsbusiness transactions, contracts and procurement processes. Two independentExternal Monitors (IEMs) have been nominated by CPCL to monitor the functioning ofthe system. Bidder shall sign Integrity Pact as prescribed in Instructions to Bidders(ITB). Please find the Proforma for Integrity Pact in Part-A (Mandatory Bid). Bidder isrequested to submit the same duly filled, signed and stamped on each page.

6.0 COMPLETION SCHEDULE: Please refer to Clause No. 8.9 below.

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7.0 PRE-BID MEETING

7.1 The Bidder(s) or his official representative of those who have downloaded from CPCL e-

Tender website, are invited to attend a pre-bid meeting which will take place at CPCLs

Manali Refinery at Chennai(full address stated in clause no 8.3 below).

7.2 Bidders may send their queries, if any, on the bid document by courier, E-mail or by fax to

reach PMC / CPCL at the latest by two days before the Pre-bid meeting (Refer Form-O of

Proposal Forms). These queries shall be discussed / replied during the Pre-bid meeting.

7.3 Minutes of the Meeting, including the text of the queries raised (without identifying the

sources of the query) and the responses given will be transmitted to all who have attended

the pre-bid meeting and also will be uploaded in the e-Tender portal.

7.4 Non-attendance of the pre-bid meeting will not be a cause for disqualification of a bidder.

7.5 DATE, TIME & PLACE OF SUBMISSION

Electronic Bids shall be submitted to the above-cited CPCL e-Tender website before11:00 Hrs. on 08.07.2014

The hard copies of the following shall be submitted at the address cited below by Post /courier / in person, beforethe due time & date for bid opening (i.e., Part-1):

a) Tender Document Fee in the form of DD (or exemption documents)b) EMD in the form of DD or Bank Guarantee (or exemption documents)

At: Jacobs Engineering India Private LimitedH&G House,Sector 11, Plot No. 12,CBD Belapur, Navi Mumbai 400 614, IndiaPhone: 91 22.67562000;ATTN: Mr. K. Shivaprakash, Executive Director (Procurement)

7.6 DATE, TIME & PLACE OF BID OPENING

Electronic Opening of Part-I (Mandatory Part) shall be on the same day of bidsubmission, i.e., 08.07.2014 at 14:00 Hrs. Part-II of only those bidders, who hadsubmitted the requisite Tender Document Fee & EMD documents in hard copy on orbefore the due date & time of bid opening (Part-I) shall be opened electronically in thepresence of authorised representative of bidders (Restricted to one [1] person only) at thefollowing address:

Jacobs Engineering India Private LimitedH&G House,Sector 11, Plot No. 12,

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CBD Belapur, Navi Mumbai 400 614, India

Phone: 91 22.6756 2000;ATTN: Mr. K. Shivaprakash, Executive Director (Procurement)

Part-II (Techno-Commercial Part) of only those bidders, who had met the requirements ofPart-I (Mandatory Part), shall be opened electronically on the same day of opening Part-I, i.e., 08.07.2014 at 15:00 Hrs. in the presence of authorised representative of bidders(Restricted to one [1] person only).

Part-III (Price Part) BoQ of only those bidders, whose offers are found techno-commercially acceptable, shall be opened on a later date at the convenience of CPCLafter intimation to the qualified bidders.

8.0 DETAILS OF BID DOCUMENT

8.1 Bid Document No. : 44NC-4600-0207-ER.06-0010

8.2 Bid Document downloading : From 05.06.2014

8.3 Site visit & Contact Person : 17.06.2014at 10.00 a.m.

1) Mr. N. SukumarSenior Officer (Projects Contracts),CPCL, Manali, Chennai 68.

Phone : +91 44 2594 4285E-Fax : +91 44 2594 1467 / 73 / 74 extn. 3159E-Mail : [email protected]

OR2) Mr. M. Kalaivanan

Chief Manager (Projects-Contracts & SpecialProjects)CPCL, Manali, Chennai-68.Tel No. : 91 44 25944336E-Fax No. : 91 44 25941467/73/74; Extn: 2813E-Mail : [email protected]

Communications shall be sent by the bidders at leastthree days in advance to the above officials with acopy marked to Jacobs for site visits. The site visitsshall be made by the bidders prior to pre-bidconference.

8.4 Last date of receipt of Bidders

Queries : 13.06.2014

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8.5 Pre-Bid Meeting to be held on 17.06.2014 at 11:00 Hrs. at CPCLs Manali Refinery,

Chennai.

8.6 Due Date & Time of submission (Electronic bid to be submitted in e-tender website) -

Up to 11:00 Hrs (IST) on 08.07.2014

Submission of Documents: Hard copy of original Tender Document Fee, EMD - upto 14:00Hrs on 08.07.2014.

8.7 Opening of Mandatory Bid (Part-I) : At 14:00 Hrs. (IST) on 08.07.2014

(In the presence of bidders representatives)

Opening of Techno-commercial : at 15:00 Hrs. (IST) on 08.07.2014

Bid (Part-II) (In the presence of bidders representatives)

8.8 Price Bid (Part-III) Opening : At a date and time to be communicated later

(In the presence of bidders representatives)

8.9 Mechanical Completion : 10 (Ten) Months from date of issuance of Fax ofAcceptance

Commissioning & PerformanceGuarantee Test Run (PGTR)

: 2 (Two) Months from the date of intimation of readyfor commissioning by Engineer-in-Charge.

8.10 Bid Document Fee : INR 20,000/- (Rupees Twenty Thousand only)

(Non-refundable)

Bid Security (EMD) : Refer Clause No 5.0

8.11 Validity of Bids : 6 months from the due date of Opening of

Technical bid.

9.0 GENERAL

9.1 BIDDING DOCUMENTS IN ELECTRONIC FORMATS:

1) Bidding Documents shall be uploaded to the above-cited CPCL e-Tender website only.

2) Amendments / Queries (TQ/CQ), if any, shall also be uploaded to the CPCL e-Tender

website in PDF and intimation on issuance shall only be sent to agencies by e-mails.

3) The Bids shall be submitted in electronic mode to the CPCL e-Tender website in the

following manner in the prescribed folders (already provided for the subject e-tender):

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i) Mandatory Bid (Part-I) Scanned form of the following (as separate pdf

files) Tender Document Fee Earnest Money Deposit

Signed & Stamped Integrity Pact

ii) Techno-commercialBid (Part-II)

Pre-qualification, technical and commercial (Un-priced) details of the bid

iii) Price Bid (Part-III) Priced MS-Excel file comprising the Schedule ofRates / Bill of Quantities [BoQ - check all thesheets of Excel file]duly filled in all respects

9.3 Part I (Mandatory Bid) shall contain the following:

a) The bidders shall upload in this part electronically, the scanned form of the followingdetails (as separate pdf files) in the manner stipulated under Part-I of the biddocument. Bidders to note that provision to upload only 3 pdf files has beencreated for accommodating first portion of their offers, i.e., Mandatory Bid (Part-I):

1) Tender Document Fee (in the form of DD)2) Earnest Money Deposit (in the form of either DD or Bank Guarantee)- (or the

documents relevant to claiming exemption from the above)3) Signed & stamped Integrity Pact

b) The Original hard copies of the Tender Document Fee & EMD (or their exemptioncertificates) shall be submitted to

Jacobs Engineering India Private LimitedH&G House,Sector 11, Plot No. 12,CBD Belapur, Navi Mumbai 400 614, IndiaPhone: 91 22.6756 2000;ATTN: Mr. K. Shivaprakash, Executive Director (Procurement)

by Post / Courier / in Person on or before the due date & time for bid opening(Part-I) stipulated in the NIT.

c) Bidder to note that only upon receipt of the Original hard copies of the requisiteFee Documents (as cited in the above clauses) from the bidder, the MandatoryBid (Part-I) of their offer will be opened electronically on the time stipulatedabove. In case of non-receipt of the hard copies of TD fee and/or EMD, the offerof the bidder will be summarily rejected.

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d) Any other conditions mentioned in Part-I shall not be taken into account and if insisted

upon, the tender shall be liable for rejection.

9.4 Part II of the bid shall contain the following:

This part shall contain pre-qualification documents, technical and commercial (Un-priced)portions of the offer.

Bidders techno-commercial details as per instruction of relevant documents as called forin the bidding document but not limited to the following should be submitted by the bidderelectronically in the form of pdf only. Bidders to note that provision to upload 3 pdffiles (for details at 1, 2 and, 3 below) and 1 WINRAR (for details at 4 below) file hasbeen created for accommodating second portion of their offers, i.e., Techno-

commercial Bid

1) Power of Attorney (in whose name DSC has been taken and the offer is beingsubmitted). The Power of Attorney issued should have been signed by all thepartners (in case of Partnership firm) / directors (in the case of limited company).

2) Pre-qualification - EXPERIENCE Details of Work Order, Schedule of Rates/Price,As-built drawings, Completion Certificates and any other relevant documentssupporting the credentials meeting the stipulated pre-qualification criteria.

3) Pre-qualification - FINANCE -- Audited Balance Sheet and Profit & Loss Statement of

bidders company meeting the stipulated pre-qualification criteria.

4) Annexures & Proposal forms as listed under Instructions to Bidders and any otherrelevant documents shall be contained in a single WINRAR format and shall beuploaded

Non-availability of above required techno-commercial details may result in technical

rejection of the bid.

9.5 Part III of the bid shall contain Schedule of Price duly filled in:

This part of the offer shall contain only the Schedule of Prices file (which has been

downloaded from the CPCL e-tender website and duly filled-in) in MS-Excel format.

The Schedule of Prices file should not be modified / tampered / renamed. [BoQ -comprises the Schedule of Prices - check all the sheets of Excel file] . In case of suchfraudulent activities, the priced offer of the bidder will summarily be rejected. Any otherconditions mentioned in Part III shall not be taken into account and if insisted upon, thetender shall be liable for rejection.

10.0 Downloaded Tender document is non-transferable. Bidder must use registered DSC Keys

to upload their bids.

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11.0 CPCL / PMC will not be responsible for cost incurred in preparation & delivery of bids.

12.0 CPCL / PMC reserve the right to reject any or all the bids received at its discretion without

assigning any reason whatsoever.

13.0 Hard copy of Tender Fee + EMD received after stipulated due date & time, due to any

reasons whatsoever, including postal delays will not be considered.

14.0 Time and date of opening of Price Bids shall be intimated only to qualified and techno-

commercially acceptable Bidder(s) at a later date.

15.0 In the event of poor response to the tender, JACOBS in consultation with Owner mayextend downloading date by issuing an amendment/corrigendum. JACOBS in consultation

with Owner may also extend the date of opening beyond the dates given in the NIT, in the

event of request from Bidders or in the event of poor response or for other specific

reasons. Request received from any bidder for extension of submission date up to 3 days

prior to submission of bids shall generally be ignored, since there will not be adequate

time for proper communication with owner and all the bidders.

16.0 Clarification, if any, can be obtained from the contact person of JACOBS, Telephone No.

91-22-67562591. Fax No. +91.22.2757.3049, email: [email protected]

17.0 Please quote the Bidding Document No. 44NC-4600-0207-ER.06-0010 in all yourcorrespondence.

18.0 PROCEDURE FOR E-TENDERING

18.1 Instructions to the Bidders for e-submission of the bids online through the e-tendersite of CPCL:

a) Bidder shall accomplish registration in the tender site, https://cpcletenders.gov.in, usingthe option Click here to Enroll available therein. Then, the Digital Signature registrationhas to be done with the e-token, after logging into the site. The e-token may be obtained

from one of the authorized Certifying Authorities such as SIFY / TCS / nCode / eMudhra.

b) Bidder, then needs to login the site through their user ID/ password chosen duringregistration. The registered e-token should be used by the bidder only, ensuring its safety.

c) After getting the tender schedules, the Bidder should read them carefully and shouldsubmit the documents as stipulated, failing which, the bid will be liable for rejection.

d) Clarifications, if any, may be obtained online through the tender site, or through thecontact details. Bidder should take into account of the corrigendum(s) published before

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submitting the bids online.

e) Bidder, in advance, should get ready with the bid documents to be submitted as indicatedin the tender schedule. If there is more than one document, then, the documents can beclubbed together.

f) It is construed that the bidder has read thoroughly all the terms & conditions beforesubmitting his offer.

g) Bidder should log on to the site well in advance for bid submission so that he submits thebid in time, i.e., on or before the bid submission end time, thereby avoiding any delay orproblem during the submission process. If there is any delay, due to other issues, bidderonly is responsible.

h) The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or thedifficulties faced during the submission of bids online by the bidders.

i) The tendering system will give a successful bid updation message after uploading all thebid documents submitted & then a bid summary will be shown with the bid No., date &time of submission of the bid with all other relevant details.

j) After the bid submission, the acknowledgement number, given by the e-tendering systemshould be printed by the bidder and kept as a record of evidence for online submission ofbid for the subject tender.

k) The bidder should ensure that the bid documents submitted are free from virus. If thedocuments could not be opened, due to virus, during tender opening, the bid is liable to berejected.

l) The time settings displayed at the top of the tender site, will be valid for all actions of bidsubmission, bid opening, etc., in the e-tender system. The bidders are requested to submitthe bids through online e-tendering system to the TIA well before the bid submission enddate & time (as per Server System Clock).

m) All the data being entered by the bidders would be encrypted using PKI encryptiontechniques to ensure the secrecy of the data. The data entered will not be viewable byunauthorized persons during bid submission & not be viewable by any one until the time of

bid opening. Overall, the submitted tender documents become readable only after thetender opening by the authorized individual.

n) The confidentiality of the bids will be maintained, since, the secured Socket Layer 128 bitEncryption technology is used. Data storage encryption of sensitive fields is done.

o) Bidders should ensure that prices are not be indicated anywhere in the unpriced Techno-commercial part. The prices should be indicated only in the Price bid (BoQ File checkall sheets)and nowhere else.

p) Bidder to note that if prices are indicated in their unpriced techno commercial part, their

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offer will be rejectedand NO further evaluation or communication will be entertained in

this regard.

q) Bidder to note that the very act of using DSC for downloading the bids and uploading theiroffers shall be deemed to be a confirmation that they have read all sections and pages ofthe bid document including General Conditions of Contract without any exception andhave understood the entire document and are clear about the requirements of the tender.

r) Deviations, if any, shall be stated neatly in the Proposal form Land submitted along withtheir unpriced part of the offer.

OR

s) If there are no deviations, the same shall be confirmed and submitted along with the

unpriced part of the offer.

t) For any queries regarding e-tendering procedure, the bidders are requested to contactthrough the modes given below:

E-mail : [email protected] Telephone Numbers : 044 2594 4507 / 2594 4000; Ext.2245In person : e-procurement Cell, Admin Block-III,

CPCL, Manali, Chennai-68.

Or

CPCL Chief Manager (Projects-Contracts &Special Projects)Ph.: 044 2594 4336 / 4285E-Fax No. 044 2594 1467 / 73 / 74;Extensions 2813 / 3159e-mail: [email protected] /

[email protected]

18.2 Clarification on Technical or commercial portionof the tender document, if any, can beobtained from the following, by citing NIT No. & Name of work:

Jacobs Engineering India Private Limited

H&G House,Sector 11, Plot No. 12,CBD Belapur, Navi Mumbai 400 614, IndiaPhone: 91 22.67562000;ATTN: Mr. K. Shivaprakash, Executive Director (Procurement)

Digitally signed by C UNNIKRISHNANDate: 2014.06.04 16:51:10 ISTLocation: CPCL e-Tendering Portal

Signature Not Verified