NIFA Reporting Web ConferenceFebruary 08, 2018

• Start Recording…

Adam Preuter• Adam is the Lead for the State Plan of

Work and Annual Report process as well as the business lead for the REEport system management and development. Adam supports the planning, development, coordination, and delivery of accountability and financial reporting from agency information systems, and is also responsible for conducting business process analyses, and implementing related efficiency improvements.

• apreuter@nifa.usda.gov• 202-690-0124

James Hultzman

• Provides customer support and analysis for REEport

• Supports Financial and Program of Research reporting

• James.hultzman@nifa.usda.gov• 202-690-0011

Sharon LumpkinProgram Analyst

Tekila GrayProgram Analyst

Adobe Connect Support

Call: (202) 690-2910 or

servicedesk@nifa.usda.gov

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An RWC e-mail list notifies interested parties on news, schedules, and other issues relating to the series. To subscribe:

– Send an e-mail to lyris@lyris.nifa.usda.gov. – Skip your subject line and in the body of your

message type: subscribe reportingwc.– Be sure you receive an e-mail confirming your

subscription.

Format and Logistics

• Throughout the conference, you may type questions in the chat box.

• Slides from this conference will be posted to the Reporting Web Conference resource page on the web: https://nifa.usda.gov/resource/reporting-web-conference-series

Today’s Agenda:

• REEport Financial Report• REEport Updates• Intellectual Property Reporting• POW Redesign Update

REEport Update

REEport Financial Report

• The FY17 report was due 1 February 2018. • Reminder emails will be sent out every two weeks until

the financial report has been received. • Failure to submit a financial report may result in funding

being withheld

REEport Financial Report

• In the next REEport release, a new folder will be added to show projects that have been submitted.

• This will affect independent sites only. • Additional validations will be added to the logic in an

effort to clean up the data.

REEport

• Planned programs (POW) are now available in REEport.

• New knowledge area (KA) has been added• 807- Disaster Preparedness, Mitigation, Response, and Recovery

REEport

• New Subjects of Investigation (SOI’s) have been added– 3010 Honey bees – 3040 Honey, honey products, and apiary products – 3085 Other bees (non-Apis bees) – 3095 Other non-bee pollinators, general

REEport

• Data fixes continue to be a high priority• The next development to the REEport system will offer

REEport administrators enhancements to better troubleshoot financial report issues.

Intellectual Property Reporting

Grantees’ iEdison Reporting

• Evidence shows grantees are not reporting all inventions, patents, and PVPs into iEdison as required by Bayh-Dole and NIFA Research Terms and Conditions.

NIFA Patent Reporting FY 2017iEdison Special Request

Institution A 0 18Institution B 0 5Institution C 0 2Institution D 4 8

The Bayh-Dole Act• This Act is implemented by 37 C.F.R. 401 • Purpose:

– To facilitate and accelerate the transfer of technologies and other such products resulting from federally-funded research into public use, taking advantage of the market-based incentives of the patent and plant variety protection processes.

(P.L. 96-517 December 12 1980)

Overview of the Bayh-Dole Act• How does it do this?

– It allows the recipient of a federal research contract, grant, or cooperative agreement to retain rights to any resulting inventions so long as the recipient complies with certain conditions and procedures.

• Note that capacity funds are legally a type of grant and all laws regulations that apply to grants in general, including the Bayh-Dole Act, apply equally to formula funds.

Overview of Bayh-Dole

• Ownership of the invention may go to the Federal government if the recipient –– Does not comply with the Bayh-Dole Act– Does not take advantage of its rights to an

invention in a timely way or– Waives its rights to an invention

How Bayh-Dole Requirements are Applied to Patents and PVPs***

Time Patent Requirement PVP Requirement

2 months after theinstitution learns of an invention

Submit invention disclosure

Submit invention disclosure

2 years after the disclosure of an invention

Notify agency whether electing title

Notify agency whether electing title

Election of title or when reporting a PVP application

Confirmatory license Confirmatory license

***This is not a complete listing, consult 37 CFR Part 401***

iEdison Bayh-Dole Reporting Timeline***

***This is not a complete listing, consult 37 CFR Part 401***

Time Patent Requirement PVP RequirementI year after the election of title(inc. support clause)

File patent application, notify agency

File PVP application, notify agency

Issuance(inc. support clause)

Notify agency upon issuance of patent grant

Notify agency upon issuance of PVP certificate

If requested by agency

Utilization reports Utilization reports

Where do institutions report inventions?

• USDA Research Terms and Conditions https://www.nsf.gov/pubs/policydocs/rtc/agencyspecifics/nifa_617.pdf

• All NIFA invention reporting must be submitted through Interagency Edison– www.iedison.gov

Benefits of Using iEdison.gov• Access to data• Ability to modify

existing data• Notification

messages are sent as reminders

• Multiple Federal Agencies Use it

The Importance of Reporting

• Failure to comply with the Bayh-Dole Act reporting requirements may result in an institution’s loss of rights to the invention.

Trademarks and Intangible Property Reporting

• Intangible property/Copyrights (7 CFR 3019.36)• iEdison does not support Trademarks, software,

modules, and other intangible property reporting. • Email all supporting documentation to NIFA

(tgray@nifa.usda.gov or slumpkin@nifa.usda.gov)

Additional Information

• Final Invention Reports• Utilization Reports • SBIR -To the extent authorized by 35 U.S.C.

205, USDA will not make public any information disclosing a USDA-supported invention for a four-year period to allow the grantee a reasonable time to file an initial patent application.

Intellectual Property ContactsSharon Lumpkin• Email:

slumpkin@nifa.usda.gov• Phone: 202-401-0162

Tekila Gray• Email:

tgray@nifa.usda.gov• Phone: 202-401-0951

Plan of Work Redesign

Institutional ProfileValidate/Edit Plan of Work DataUser: John Smith

Institution: State University, 1862 LGU

Back to Portal Home Page

Previous Screen Save Next and Save

List and briefly describe the Critical Issues in your state. For each Critical Issue, check the appropriate box indicating whether it is a Short (1 yr), Medium (1-5 yrs), or Long-term (5+ yrs) issue.

1.

Executive Summary Merit/Peer Review Stakeholder Input Critical Issues SUBMIT

Name of Critical Issue

Description of Critical Issue

Short Medium Long

Add Critical Issue

Delete Critical Issue

Extension Program DataCreate New Program Initiation

Back to Portal Home Page

Previous Screen Save Next and Save

Cover Page Program Support Goals Summary Target Audience Products Accomplishment Measures Classifications SUBMIT

Classify this program’s activities (estimates when taking into account all program activities.)

Knowledge Areas

Critical Issue

+%

NIFA Science Emphasis Area

% +

Subject of Investigation Field of Science% +

Critical Issues defined in the Plan. Indicate which issues are being targeted by this Program.

Climate Change

Youth Development

Extension Program DataAnnual Progress Report

Back to Portal Home Page

Previous Screen Save Next and Save

Cover Page Program Support Target Audience Products Other Products Outcomes Changes/Problems SUBMIT

Indicate the Critical Issue(s), and NIFA Science Emphasis Area(s) that were supported by this program during the reporting period.

Critical Issue

+%

NIFA Science Emphasis Area

% +

Climate Change

Youth Development

Add Outcome

Extension Program DataAnnual Progress Report

Back to Portal Home Page

Previous Screen Save Next and Save

For each “accomplishment” you wish to report, you may choose to list only a qualitative description, only a quantitative measure, or a combination of both that work together to demonstrate the accomplishment, plus enter additional classification information.

Cover Page Program Support Target Audience Products Other Products Outcomes Changes/Problems SUBMIT

What was the issue?

What did you do about it?

What were the results?

Qualitative Description (or check “nothing to report”)

Quantitative Measure(s) (choose from drop down and enter number or check “nothing to report”)

Number of farmers who used at least one new…..ENTER NUMBER

Number of farmers who reported…..ENTER NUMBER

This is the section that will be extracted for “Highlighting” of accomplishments in the Annual Report

Extension Program DataAnnual Progress Report

Back to Portal Home Page

Previous Screen Save Next and Save

Change in Knowledge Change in Action Change in Condition

Cover Page Program Support Target Audience Products Other Products Outcomes Changes/Problems SUBMIT

Select the classification lines, Critical Issues, and Science Emphasis Areas that were supported by, or most applicable to this particular accomplishment.

Knowledge Areas Subject of Investigation Field of Science% +

Critical Issue

+

NIFA Science Emphasis Area

+

Climate Change

Youth Development

Institutional ProfileEnter/Edit Annual Report DataUser: John Smith

Institution: State University, 1862 LGU

Back to Portal Home Page

Previous Screen Save Next and Save

Agriculture and Food Systems

Add New Critical Issue

Highlight Outcomes

Climate Change

4-H, Children, Youth Development

Highlight Outcomes

Highlight Outcomes

Executive Summary Merit/Peer Review Stakeholder Input Critical Issues Changes/Comments SUBMIT

For each of your Critical Issues, use the “Highlight Accomplishments” button to highlight 5-10 Projects and/or Programs that reported the most major accomplishments for this fiscal year.

Testing

Basic user feedback testingin late February

Resources

POW Support Page – Tools/POW• Redesign Guide• Mock-ups• Screenshots• Sign up for POW list serve

REEport Support Page – Tools/REEport• Guide for Project Directors• Financial Report Manual

NIFA.USDA.GOV

Contact Information• Adam Preuter – POW and REEport Business Management

– apreuter@nifa.usda.gov, 202-690-0124

• James Hultzman – REEport Analysis and Customer Support– James.Hultzman@nifa.usda.gov, 202-690-0011

Tier 1 Support• Tier 1 Support – More staff and faster response• Logon issues, setting up accounts, project status tracking, technical issues• Contact email: electronic@nifa.usda.gov

See you in April!

• Next NIFA Reporting Web Conference is scheduled for April 12, 2:00-3:30 pm Eastern

• Visit the RWC webpage for slides from this conference and information about future RWCs: http://nifa.usda.gov/resource/reporting-web-conference-series

Questions?