NHSS6 Issue7 June 2013

8/12/2019 NHSS6 Issue7 June 2013

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Issue SS 7 June 2013

National Highway Sector Schemes forQuality Management in Highway Works

Scheme 6

Sector Scheme Documentfor

Minor Structures

Published by the Sector Scheme Advisory Committeefor NHSS 6 for Minor Structures

28 Jun 2013 Issue SS 7 Page 1 of 44 NHSS 6UKAS, 21-47 High Street, Feltham, Middlesex, TW13 4UN

Tel: 020 8917 8421 Fax: 020 8917 8499 Websitewww.ukas.com
http://www.ukas.com/http://www.ukas.com/http://www.ukas.com/


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DOCUMENT CONTROL

Issue Statement

Number Comments

Issue 1 - Nov 1999 First Issue

Issue 2 - June 2003 Revised for ISO 9001:2000 implementation throughout.

Issue 3 - April 2005 Page 7 - Change of address for the Institution of Lighting Engineers

Clause 7.1 Amendment to reflect current practice

Issue 4 - March 2007Exclusion of Liability, Introduction, Scope - amendment to wording

BS EN ISO 9000 amended to 2005 throughout

Terms and Definitions - amended for Client, Certificate of Registration,Contract Specification

Terms and Definitions - Industrial Coating and Substrate added

Clause 4.1, 6.2.1 (i), 6.2.1 (ii), 7.1, 7.3.1, 7.3.5 (i), 7.3.5 (ii), 7.3.5 (iii), 7.3.5 (iv), 7.3.6, 7.4.1, 7.5, 8.2.4 amended

Appendix C added

Appendix F, H, J1, J2 amendedAppendix K, L added

Issue 5 - Aug 2007 Changes not specifically identifiedIssue 6 - 2

ndAugust 2010

Change to title, scope and the rest of the document to reflect widened scope

Editorial changes throughout the document to align with published NHSS 0

ISO 9001:2000 replaced with ISO 9001:2008 throughout; clause titles changed to suit

Implementation - clause added

Scope - widened to include all minor structures as defined

Definitions - Minor Structures added

Clause 4 - Quality Management System - new first paragraph to align with other NHSS documents

Clause 7.4.1 (ii) - deleted as refers to distributors

Appendix B, G, G1, M - added; Appendix F aligned to NHSS 0; wording to Appendix L rationalised with that of Appendix N and checklist added;Appendix M re-named as Appendix N

Issue 7 - 28 Jun 2013Changes throughout document to reflect agreed changes of impact of CPR implementation from July 2013 specifically Implementation, Introduction, Scope, Clauses 6.3, 7.1, 7.2.3, 7.3.5, Appendices C, G1 and H




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CONTENTS

Composition of Sector Scheme Advisory Committee, Exclusion of Liability, Copyright,Selection of Certification Body & Implementation

Introduction

Interpretation of BS EN ISO 9001:2008

1. Scope

2. Normative Reference

3 Terms And Definitions

4-8 Quality Management System Requirements

Appendix A - Requirements For Quality Plans

Appendix B - Reference Documents

Appendix C - Training And Assessment Of Competence

Appendix D - Not Used

Appendix E - Example Register for the Control of Monitoring and Measuring

Equipment

Appendix F - Certification Bodies Accredited for NHSS 6

Appendix G - The Role of the Certifications Body and Auditor Qualifications

Appendix G1 - Guidance to Certification Body Assessors and Internal

AuditorsAppendix H - Organization Acceptance & Guidelines for New Entrants

Appendix J1 - Feedback to Scheme Committee

Appendix J2 - Feedback to Certification Bodies and/or Notified BodiesAppendix J3 - Feedback to Client Bodies on Policing of NHSS Registration

Appendix K - The Interpretation of Certificates Issued by Certification Bodies

Appendix L - Guidance

Appendix M - Guidance for Organizations (not used)

Appendix N - Guidance on the Relationship between NHSS 6 and other NHSSs

Appendix O - Schedule of Suppliers


Page No.

4

6

7

8

9

11

18

19

20

21

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26

30

31

32

33

35

40

42

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Composition of the Sector Scheme Advisory Committee,Exclusion of Liability and Selection of CertificationBody

Composition of the Sector Scheme Advisory Committee

Association of Directors of Environment, Economy, Planning and Transport (ADEPT)

Department for Transport (DfT)

Highway Electrical Association

Highways Agency (HA)

Institution of Lighting Professionals (ILP)

Lighting Column Technical Forum (LCTF)

National Highway Sector Scheme Certification Body Group

Exclusion of Liability

The Sector Scheme Advisory Committee for NHSS6 Minor Structures:

(i) have and accept no liability whatsoever for any failure of any system or systems assessedunder this Sector Scheme Document or for the quality, fitness for purpose, or safety of any

product or service which is the subject of such assessment;

(ii) do not provide any representation as to any aspect of any such system, product or service,and,

(iii) hereby expressly exclude all and any liability or responsibility (however alleged to arise) foror in connection with the provision of any service or product or any use of any product, alland such liability or responsibility attaching exclusively to the producer (or user as the casemaybe) thereof.

CopyrightPermission is granted to reproduce and distribute this document subject to the restriction that the complete document must be copied without alteration, addition or deletion. This is subject to material notbeing used in a derogatory manner or in a misleading context. The source of the material must beacknowledged as SSAC NHSS6 Minor Structures copyright and the title of the document must beincluded when being reproduced as part of another publication or service.

Selection Of Certification Body / Notified BodyIt is important to note that due to the specific requirements for assessor competence required by thisSector Scheme a technical expert may be appointed by the Sector Scheme Advisory Committee toassist UKAS in the assessment of Certification Bodies as described in Appendix G.

Prospective companies seeking registration under this scheme shall ensure that they engage a Certification Body specifically accredited to assess against the requirements of this SSD. Specifiers,consultants, engineers etc. that require confirmation of compliance with the Contract Specification inrespect of the supply of products/materials should confirm the current status of the qualitymanagement system certificate issuer and that specific reference is made to this Sector Scheme on theCertificate of Registration (see Appendix K).

With the implementation of the Construction Product Regulations, Notified Bodies will replace

Certifying Bodies in respect of factory production control activities required in accordance with therelevant harmonised standards, in particular BS EN 40.




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Where CE Marking is a requirement, this can only be applied following successful evaluation of thefactory production control by a Notified Body. (Notified Bodies are appointed by the relevant authority in

a Member State of the European Union and notified to the European Commission. In the UK the relevantauthority for notification under the Construction Product Directive (CPD) and theConstruction Products Regulations (CPR) which comes into force from 1 July 2013, is the

Department for Communities and Local Government, (DCLG)).

ImplementationNational Highway Sector Schemes are listed in Appendix A of the SHW. National Highway SectorSchemes do not replace the Construction Products Regulations applied in accordance with theMember States national rules where applicable, but may deal with other aspects of the supply chain

process which will be of relevance to clients.

It should be noted that organizations certified to this SSD are considered to comply with the relevant

quality management system requirements of the Highways Agency.

Implementation of issue UKAS 7(i) This issue of the SSD is to be implemented immediately from the date of publication on the

UKAS website for assessments in accordance with BS EN ISO 9001:2008.

(ii) Assessments against the previous issue will continue to be valid until the followingassessment carried out by the Certification Body

Issue UKAS 7 should be used for assessments within 6 months of the publication of this revision on the

UKAS web and for any assessments taking place on or after 1 stJuly 2013. This period allows for theOrganization to review their management system and make any necessary changes. Thereafter allassessments shall be made against this revision.

Organizations registering for the first time shall be required to conform to the requirements of thelatest revision

Note 1: Following publication of the document the organization should implement the changes in time fortheir surveillance visit or assessment visit by the Certification Body.

Note 2: The Certification Body should assess the organization against the latest edition of the

scheme within 14 months of its publication.

Note 3: Where the surveillance/assessment visit of an organization occurs within two months of thepublication of a revision, such assessment maybe undertaken against the previous edition subject to

compliance with Note 2 above.

Note 4: The NHSS document is date specific; however the Organization shall have procedures inplace to ensure that the latest version is always available. Organizations should be aware thatutilisation of internet search engines may result in out of date references being identified/called up.




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Introduction1 This Sector Scheme Document (SSD) relates to the quality management system

requirements for minor structures. It sets out to identify a common interpretation of BS EN ISO9001 for Organizations and Certification Bodies engaged in the sector, and the minimum

qualifications that an assessor/auditor requires. The document shall be read in conjunction withBS EN ISO 9001.

2 This Sector Scheme is one of the series of National Highway Sector Schemes (NHSSs), which have been developed as bespoke integrated management schemes within an ISO 9001framework to interpret BS EN ISO 9001 as it applies to a particular highway relatedactivity/industry within the United Kingdom.

3 Separate Sector Scheme Advisory Committees (SSACs), for each activity within the sector, provide advice to UKAS and expert representation is drawn from all sides of industry. Each SSAChas interpreted BS EN ISO 9001 in relation to the requirements of their particular activity and hascome to a consensus on the minimum levels of workmanship, services, products, testing, and thetraining and competency of personnel, as appropriate, required to meet specification requirementsas well as identified requirements in respect of environmental and health & safety and otheraspects. The details are contained in the individual Sector Scheme Documents (SSDs). Followingthe publication of a revised BS EN ISO 9001, the committees will review their documents toensure alignment with the revised BS EN ISO 9001 to ensure that the SSD does not conflict withthe national standard prior to withdrawal of the previous edition of the standard.

4 The individual NHSS technical advisory committees are overseen by the National Highway Sector Scheme Liaison Committee (NHSSLC). This Committee provides a forum for discussionon the effectiveness of the Sector Schemes and co-ordinates developments so that they can beuniformly taken forward by each of the NHSS technical advisory committees. It is also the venuewhere dialogue with UKAS and the Certification Bodies on the application of the Sector Schemestakes place.

5 NHSSs together with BS EN ISO 9001 are designed to: Provide an industry benchmark Ensure that all processes are planned Provide a basis for continuous improvement Focus on quality as an objective Reduce costs for Client and Organization Provide and maintain a properly trained and competent workforce Involve all sides of industry in scheme ownership within a partnership framework Provide the basis for the technical knowledge and experience that Certification Bodyauditors will use in the sector concerned Promote confidence in quality management systems through provision of a robusttransparent system

6 In using this Sector Scheme users shall use best practice such as specifying any other relevant NHSSs as appropriate to the nature of the work being undertaken

7 It should also be noted that this NHSS is mandatory, other than for products falling within the scope of the Construction Products Regulations, for Highways Agency contracts and suppliers within the supply chain shall demonstrate compliance with the requirements of BS ENISO 9001 and this SSD as part of their continual improvement within their BS EN ISO 9001registration. It is anticipated that other highway authorities that use the Specification for HighwayWorks as the basic document for procuring highway works will also require compliance with BSEN ISO 9001 and this SSD. Other owners of transportation infrastructure for example NetworkRail may also require their suppliers to comply with this Sector Scheme, as may other authorities.

8 The SSD is a live document with the SSAC for NHSS6 meeting at least once a year to develop it as appropriate. Those using the document should always ensure that they have the currentversion of the document. The SSD may be obtained by visiting the UKAS website(www.ukas.com)from where the document can be freely downloaded.


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9 Lantra hosts the register of Organizations on their website (www.lantra-awards.co.uk/schedule-of-suppliers) . This is a self registration list and it is a requirement of this scheme that Organizationsregister their details on this website and keep them up to date; Certification Bodies will check thatthe Organization is registered on the website together with all relevant information, including a pdf

copy of the certification of registration that the Certification Body issues and any other specificdocumentation to be uploaded specified by this SSD, prior to annual and surveillance visits

10 Scheme Contact and Feedback

Any observations or complaints relating to the operation of this document and the scheme shouldbe addressed using the procedures given In Appendices J1, J2 or J3 as appropriate. AppendixJ1 is to be used for observations and general queries concerning the document and generalfeedback. Appendix J2 relates to the assessment process carried out by Certification Bodies.

Appendix J3 relates to policing of the scheme.

Note: J1 forms will be sent on receipt by UKAS to the relevant scheme secretary or chairpersonfor consideration. In many instances, J1 forms can be responded to without the need for them to

be considered by an NHSS committee, those requiring a more detailed response will be dealtwith at the next meeting of the committee as part of the review of the document. If the J1 formcontains information that is critical, then exceptionally action can be taken prior to the meeting

by the chairperson for instance by arranging an extraordinary meeting of the NHSS advisory committee. The secretary will normally advise the originator of receipt of the J1 document andwhen the next meeting is expected to be held.

Completed J2 forms should be sent directly to the relevant Certification Body.

Completed J3 forms should be sent to the relevant Highway Authority, Police Authority or HSE as

appropriate and indicated on the form

a) Contact

The SecretarySector Scheme Advisory Committee for NHSS6 Minor Structures

C/o UKAS21 - 43 High Street

FelthamMiddlesex, TW13 4UNE-mail [email protected]. 0208 917 8400

Feedback

Any feedback relating to this SSD should be provided in accordance with the proceduresdetailed in Appendices J1 to J3.

Interpretation of BS EN ISO 9001 :2008

1. ScopeThis Sector Scheme document (SSD) together with BS EN ISO 9001 describes the quality management system requirements to be established for Organizations undertaking the manufactureand verification of minor structures.The document interprets the requirements of British Standard BS EN ISO 9001:2008 and

should be read in conjunction with that standard. Minor structures include:

lighting columnscantilever masts for traffic signals and/or safety cameras

closed circuit television (CCTV) masts


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fixed vertical road traffic sign/signal posts

high mast lightingantenna masts and

generator masts, or

other derivative column and mast products with similar form or features that are manufactured using the standard lighting column or high mast as the main structure.

Minor structures exclude variable message sign supports on motorways and also excludes gantries

and other structures covered by NHSS 20.For the purposes of this document, the general term minor structures shall be deemed to cover allstructures included in the above scope unless noted otherwise. Furthermore, Lighting column shallcover equally a column only, a column with bracket, and a bracket only.

The detailed scope of the manufacturing Registration is given on the relevant Certification ofRegistration which shall show compliance with BS EN ISO 9001:2008, this Sector Scheme and theminor structures material covered by the registration (see Appendix K).

The applicability of clauses within this SSD to minor structures, taking into account the ConstructionProducts Regulations, are set out below (see also Appendix G1):

Minor Structure Type Applicable Clauses within NHSS6 Section 4

Minor structures designed and

manufactured to BSEN40 and CE marked to

show compliance with the required

declaration of performance in accordance

with all the requirements of Annex ZA

4 (including sub-clauses)



7.2.3

Minor structures designed and

manufactured to EN 12899 / EN1090 and

CE marked to show compliance with therequired declared performance in

accordance with all the requirements of

Annex ZA of the relevant Standard



6 (including sub-clauses)7.2.3

Passively safe products designed and

manufactured to BSEN12767 and CE

marked to show compliance with the

required declaration of performance in

accordance with all the requirements of

Annex ZA of the relevant Standard




7.2.3

Minor Structures not covered by theStandards above

All Clauses

2. Normative Reference The following normative documents contain provisions which constitute provisions of BS EN ISO

9001:2008:

BS EN ISO 9000: 2005 Quality Management Systems - Fundamentals and Vocabulary

BS EN ISO 9001:2008 Quality Management Systems - Requirements

BS EN ISO 9004: 2009 Quality Management Systems - Managing for the sustained success of an

organization. A quality management approach




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3. Terms, Definitions and Abbreviations

3.1 For the purpose of this Sector Scheme Document the following definitions shall apply.

Certification of Registration A certificate issued by a UKAS accredited Certification Body certifyingthat the holder operates a Quality Management System complying to BS EN ISO 9001: 2008 and this SSD. The Certificate will state thecategory(ies) of work that the holder is competent to supply.

Note The Certificate of Registration must identify the

NHSS by number as well as by category

Client

Contract

Contract Specification

Customer

Designer

Industrial Coating

Minor Structures

28 Jun 2013 Issue SS 7

The body for which the work is being carried out, e.g. the HighwayAuthority or its nominated representative.

The agreement between the parties governing the provision of the

works to which this SSD relates.

A specification contained in a Contract, which sets out therequirements of the Client. Examples include:

i) The Manual of Contract Documents for Highway Works: Volume

1 Specification for Highway Works.

ii) Any Contract Specific Appendices

iii) Contract Drawings.

The body and its nominated representative engaging the Organizationfor the purpose of the work described in this Document.

The person / body responsible for converting requirements into design

output in the form of for example drawings, specifications, plans,instructions.

A single protective coat or a series of manuallyapplied protective or aesthetic coats, which may include pre -treatments,thermally sprayed metal coats, paints, and aesthetic finish coats, applied toprovide corrosion protection to a substrate.

NOTE: Hot-dipped galvanized coatings and thermally sprayedcoatings applied by an automated process are outwith the scope ofthis document (and also NHSS 19a).

Column and mast products with similar form or features that aremanufactured using a standard lighting column or mast as the mainstructure. This includes:

lighting columnscantilever masts for traffic signals and/or safety

cameras

closed circuit television (CCTV) masts

fixed vertical road traffic sign/signal posts

high mast lightingantenna masts and

generator masts, orother derivative column and mast products with similar

form or features that are manufactured using the

standard lighting column or high mast as the mainstructure.

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Minor structures exclude variable message sign supports onmotorways and also excludes gantries and other structures covered byNHSS 20.

OrganizationThe body responsible for carrying out the work or the activities as setout in the Scope of this SSD

shall Used to indicate a requirement strictly to be followed in order toconform to ISO9001 and this SSD and from which no deviation is permitted. (See ISO Directives Part 3: 1997, Annex E) (reference Guidance on the terminology used in ISO 9001 : 2008 and ISO 9004 :2000).

should The term should is used in this document to indicate recognisedmeans of meeting the requirements of the standard (ISO 9001). AnOrganization can meet these in an equivalent way provided this can be

demonstrated to a Conformity Assessment Body (CAB) (Certification).

Substrate The metal base itself, the metal coating (such as galvanising applied to aferrous base) or existing sound industrial coatings, over which the newindustrial coating is to be applied

3.2 For the purpose of this Sector Scheme Document the following abbreviations shall apply:

CB Certification BodyNHSS National Highway Sector SchemeSSAC Sector Scheme Advisory CommitteeSSD Sector Scheme Document

UKAS

United Kingdom Accreditation Service or any recognised European Union National Accreditation Body or any equivalent International Accreditation Forum (IAF) Multi-Lateral Agreement (MLA) signatory with a scope which includes this sector scheme.

Note: The terms and definitions given in ISO 9000 remain applicable.




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4 to 8 Quality management system requirements

IntroductionThis document shall be read in conjunction with the ISO 9001 : 2008 requirements augmented by thefollowing supplementary requirements. Clause / paragraph numbers in sections 4 to 8 below refer to

the relevant paragraph numbers in BS EN ISO 9001. Where the term No specific interpretation isused in this SSD this means that it is not considered necessary to provide an interpretation for thatclause.

The interpretations given below are to assist in the clarification of the ISO 9000 text for the relevantactivity, no inference should be made that ISO 9001 requirements are diluted or deleted because ofthis interpretation.

4 Quality management system

4.1 General requirements

The Organization shall operate a quality management system to BS EN ISO 9001:2008 andthis SSD. The Organizations QMS shall be certified by a Certification Body specificallyaccredited by UKAS to assess against the requirements of this Sector Scheme Document(see Appendix F).

The Organization shall record their registration to this sector scheme on the Schedule ofSuppliers websitewww.lantra-awards.co.uk/schedule-of-suppliersimmediately followingconfirmation of their accreditation to the sector scheme from the certification body andthereafter check its suitability annually. (See Appendix O for information)

4.2 Documentation requirements4.2.1 General

Quality Plans shall be produced where required by the contract. When specified in the contract documents or requested, the Organization shall submit a Quality Plan or alternativedocument as defined in the Contract Specification for acceptance or approval by the Client, asappropriate, prior to commencement of work (See Appendix A).

The relevant Quality Plan and standard operating procedures shall be communicated to allrelevant employees.

4.2.2 Quality manualNo specific interpretation

4.2.3 Control of documents(i) As part of the Organizations procedures for document control, the following documents

are typically required to be controlled:Contract specific documents e.g. drawings, schedules

Records of design, modifications and amendments

(ii) The Organization shall have procedures in place to ensure that the latest versions ofrelevant Standards and Documents are available and implemented where applicable (See

Appendix B)

4.2.4 Control of recordsRecords, including records of design, modifications and amendments to product designshall be retained for a minimum period of seven years from the date of manufacture.


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5 Management Responsibility

5.1 Management commitment

The Organizations policy document shall include support for this NHSS.

5.2 Customer focusNo specific interpretation.

5.3 Quality policyThe organizations quality policy statement shall include a statement of commitment tothis NHSS.

5.4 Planning5.4.1 Quality objectivesNo specific interpretation

5.4.2 Quality management system planningNo specific interpretation

5.5 Responsibility, authority and communication5.5.1 Responsibility and authorityNo specific interpretation

5.5.2 Management representativeNo specific interpretation

5.5.3 Internal communicationNo specific interpretation

5.6 Management review5.6.1 General

The Organization shall review the quality management system at least once a year toensure its continuing suitability and effectiveness to conform to this NHSS.

5.6.2 Review inputNo specific interpretation

5.6.3 Review outputNo specific interpretation

6 Resource management

6.1 Provision of resourcesNo specific interpretation.

6.2 Human resources

6.2.1 GeneralThe training and assessment of competency of employees required by this scheme is aimedprimarily at technical competence for the manufacture and verification of minor structures. It isintended to enable employees to carry out work in a safe manner however it remains theresponsibility of the Organization to determine and implement safe systems of work.

6.2.2 Competence, awareness and training(i) Training Requirements and Assessment of Competence




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The Organization shall meet the following requirements

1. Quality System Familiarisation shall include

a. Induction

b. Organizations operating procedures and safe systems of work

2. Training for Competence

This shall be done in accordance with Appendix C

(ii) Record of Practical Experience and Continuous Professional Development

The Organization shall maintain a record of training and practical experience and

assessment of competence of its relevant employees.

The Organization shall have a recorded programme for the continuing professional

development of its relevant employees. This shall include refresher training in relevant

areas which shall be undertaken at regular intervals, as a minimum at least once everyfive years.

6.3 Infrastructure

The Organization shall determine, provide and maintain sufficient supporting services

necessary to deliver the product

6.4 Work environmentNo specific interpretation.

7 Product realization

7.1 Planning of product realization

(i) When specified in the Contract Documentation, the Organization shall produce andsubmit a Contract specific Quality Plan for approval and return by the Customer / Clientprior to commencement of the work.

(ii)The Quality plan may be a largely standard document as indicated in Appendix A of

this schedule supplemented by contract specific information.

(iii) The Quality Plan shall not be considered in isolation. An integrated approach should betaken which links the Quality Plan, Environmental Plan, Sustainability Plan, the Health andSafety Plan, Risk Management together. Management of the service as a whole is reliant onquality and hence the contract and the quality element cannot be separated, as one cannotfunction without the other.

NOTE 1:- The Quality Plan describes the management strategy that sets clear and sustainable performance objectives, delegates responsibility and establishes lines ofcommunication. The objective being to manage the various management schemes within an

overall management scheme within an organization.

NOTE 2:Client duties under CDM 2007 require the provision of known information andcooperation and coordination with the principal/main contractor.




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(iv) The Organization shall, in order to reduce the need for waste disposal, minimise thegeneration and environmental impacts of wastes arising during the contracted works and shallmaximise opportunities for the re-use and recovery of wastes. The Organization shall documentits arrangements for the identification, segregation, handling, storage and disposal of thedifferent types of wastes arising from the contracted works.

7.2 Customer-related processes

7.2.1 Determination of Requirements Related to the ProductNo specific interpretation

7.2.2 Review of requirements relating to the product(i) Matters of a significant nature which arise during the determination and review ofrequirements shall be considered during the management review and incorporated asnecessary into the quality management system.

7.2.3 Customer communication(i) The Organization shall have a process in place to record their registration to thissector scheme on the Schedule of Suppliers websitewww.lantra-awards.co.uk/schedule-of-suppliers upon receipt of the certificate issued by theirCertification Body to confirm their accreditation and thereafter check its suitability andvalidityannually

(ii) The Customer needs to be informed about the products, that is, they require detailed information as appropriate regarding materials, components, manufacturing details etc. for

the purposes of:(a) as-built records for maintenance/health and safety requirements. (b) For their own monitoring of the effectiveness/performance of the product.

The Quality Plan shall identify what and when relevant information is passed on to thecustomer or their agent.

(iii) A programme of delivery shall be agreed with the customer on request

7.3 Design and development

7.3.1 Design and development planningLighting columns and Cantilever Signal / CCTV structures shall be designed and manufacturedin accordance with the appropriate parts of BS EN40; all other Masts shall be designed inaccordance with I.L.P Technical Report No 7; fixed vertical traffic sign posts with BS EN12899 part 1.

7.3.2 Design and development inputsNo specific interpretation

7.3.3 Design and development outputsNo specific interpretation

7.3.4 Design and development reviewNo specific interpretation

7.3.5 Design and development verification

(i) This may involve the use of a suitable computer programme, the output of which

shall have been independently verified.

(ii) Verification of Design by Testing


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The test shall use forces calculated in accordance with the relevant Europeanharmonised standard and the UK national rules, or where such a standard does notexist, the UK national rules and any contract requirements

The Organization shall produce a signed certificate of compliance covering the

above.

(iii) Verification of Design by Calculation

The design shall use forces calculated in accordance with

the relevant European harmonised standard and the UK national rules, or where such astandard does not exist, the UK national rules and any contract requirements

NOTE: Certain initial processes, such as cold forming, may increase the strength ofthe metal used for minor structures, whether tubular, octagonal or any other shape(parallel or conical). It is thus important that the characteristic property values, used inthe design calculations, does not consider these enhanced figures, in instanceswhere subsequent manufacturing processes employed (e.g. flame cutting, welding,heat treatment or galvanising) may result in these higher property values being

reduced.

(iv) Verification of Design by a Combination of Testing and Calculation Testing may be used to verify the adequacy of structures or components, i.e. doorareas, bracket joints, swaged shaft joints etc, which have otherwise been verified toClause 7.3.5 (iii). Testing shall be done in accordance with Clause 7.3.5 (ii).

7.3.6 Design and development validation

Independent CheckingWhen specified independent checking of the design and/or testing of a minorstructure shall be carried out by an independent assessor acceptable to both theCustomer / Client / Purchaser and the Organization. The following procedures will be

acceptable unless otherwise specified:a) Verifying the test loading, witnessing the original verification test and

signing the certificate of compliance.

b) Checking the design, including the input data, for any verificationprogramme approved under this Clause and signing a check certificate.

c) Checking as under (b) but taking into consideration any submittedand / or independently verified component tests.

7.3.7 Control of design and development changesNo specific interpretation

7.4 Purchasing

7.4.1 Purchasing process

(i) Sub-ContractingProcesses, which affect the structural integrity of the column, may be subcontractedproviding the Organization ensures the sub-contractor concerned has BS EN ISO 9001registration by an accredited 3rd party for the relevant process.

7.4.2 Purchasing informationNo specific interpretation

7.4.3 Verification of purchased productNo specific interpretation28 Jun 2013 Issue SS 7 Page 15 of 44 NHSS 6

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7.5 Production and Service Provision

7.5.1 Control of Production and Service ProvisionNo specific interpretation

7.5.2 Validation of processes for production and service provision

Works orders and risk assessments shall be retained for six years.

7.5.3 Identification and traceabilityThere must be an auditable process of document retention which can be clearly identifiedand traced.

7.5.4 Customer propertyThe quality management system shall include a procedure where materials are supplied bythe Customer or the Client.

7.5.5 Preservation of productNo specific interpretation

7.6 Control of monitoring and measuring equipment The Organizations system shall include documented procedures to demonstrate the manner

and frequency of the calibration of the measuring and test equipment. (See Appendix E)

8 Measurement, analysis and improvement

8.1 GeneralNo specific interpretation.

8.2 Monitoring and measurement

8.2.1 Customer satisfactionNo specific interpretation

8.2.2 Internal auditsInternal audits shall be carried out at sufficient frequency and by a suitable technically competent person/s to ensure a robust assessment of the compliance of the product. The

quality plan shall state the frequency of internal audits.

8.2.3 Monitoring and measurement of processesNo specific interpretation

8.2.4 Monitoring and measurement of productNo specific interpretation

8.3 Control of nonconforming productNo specific interpretation.

8.4 Analysis of dataNo specific interpretation.

8.5 Improvement8.5.1 Continual improvement

The corrective and preventative action processes shall include analysis of incidents.

8.5.2 Corrective action




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No specific interpretation

8.5.3 Preventive actionNo specific interpretation

28 Jun 2013 Issue SS 7


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Appendix A: Requirements for Quality Plans

The Quality Plan shall include the following as appropriate.

1 . Customer details, name and address, contact details.

2. Definition of the product or service being provided.The structure of the Organization relevant to the contract, including the name of

e senior manager responsible, and personnel managing the work. This shall

clude contact details.

4. Personnel carrying out the work and reference to their relevant qualifications andexperience.

5. Programme of work / programme of delivery.

6. Contract Specification requirements.

7. Processes for receipt and examination of compliance certificates/information forpurchased products.

8. Design verification level and processes.

9. Product identification and traceability.

10. Contract specific requirements for storage or transportation.

11. Inspection programme.

12. Records deposition.




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Appendix B: Reference Documents

Reference Documents relevant to this Sector Scheme which should be identified as appropriate ornot by the Organization.

The listing is not comprehensive; other documents may be required to fulfil the requirements of theContract. Organizations shall ensure that they have a working knowledge and access to all thedocuments including amendments and revisions as appropriate.

The list of standards and documents below may be date specific, however, the Organization shallhave procedures in place to ensure that the latest version is always available. Organizations shouldbe aware that utilisation of internet search engines may result in out of date references being

identified/called up.

1 .Manual of Contract Documents for Highway Works: Volumes 0 - 3(TSO-www.tso.co.uk) (internet http://www.archive2.official-documents.co.uk/document/deps/ha/mchw/index.htm)

2 .BS EN 40 Requirements for Lighting Columns

3 .PD6547 - Guidance on the use of BS EN 40-3-1 and BS EN 40-3-3

4 .BS EN 12899 Fixed vertical road traffic signs

5 .BS EN ISO 9000: 2005 Quality Management Systems - Fundamentals andVocabularyBS EN ISO 9001: 2008 Quality Management Systems - RequirementsBS EN ISO 9004:2009 Quality Management Systems - Managing for the sustained

success of an organization.

6 .A quality management approach Design Manual for Roads and Bridges (TSO) (http://www.archive2.official-documents.co.uk/document/deps/ha/dmrb/index.htm )

7 .ILP Technical Report No. 7

Note 1: The Organization shall use the cur rent reference documents and British Standards unless

stated otherwise in the Contract Specification

Note 2: The Highways Agency may issue Interim Advice Notes (IANs) as a prelude to inclusion in theMCHW (Vol 1 and 2), the DMRB and/or Chapter 8. Organizations must have auditable processes inplace to identify when these documents are issued and their implementation date(s). An index of

Interim Advice Notes (IANS) is available on the internet(www.dft.gov.uk/ha/standards/ians/index.htm)


http://www.archive2.official-documents.co.uk/document/deps/ha/mchw/index.htmhttp://www.archive2.official-documents.co.uk/document/deps/ha/mchw/index.htmhttp://www.archive2.official-documents.co.uk/document/deps/ha/dmrb/index.htmhttp://www.dft.gov.uk/ha/standards/ians/index.htmhttp://www.ukas.com/http://www.ukas.com/http://www.ukas.com/http://www.dft.gov.uk/ha/standards/ians/index.htmhttp://www.archive2.official-documents.co.uk/document/deps/ha/dmrb/index.htmhttp://www.archive2.official-documents.co.uk/document/deps/ha/mchw/index.htm


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Appendix C: Training and Assessment of Competence

1 Introduction

This appendix is concerned with training to provide under-pinning knowledge, together with the

assessment of competence, which is, amongst other things, the application of that knowledge..

The Organization shall have a system in place to identify training needs and provision these througha training plan. Training records shall be maintained for employees and shall be made available forinspection when required. Training personnel employed shall be appropriately experienced andqualified. Training shall be carried out in accordance with the organizations requirements and wherespecified this SSD

Employees shall be assessed by the Organization for competence through recorded observation oftheir application of training and knowledge in the workplace.

2 Welding Personnel

This clause does not apply to minor metal structures designed and manufactured to BSEN40, BSEN 12899, BS EN 12767 or EN1090 and CE marked to show compliance with the requireddeclared performance in accordance with Annex ZA. Personnel carrying out fusion welding shallhave achieved a level of competence appropriate to the type of joint involved, which shall be measuredby the approval testing procedure set out in BS EN 287 Part 1 for steel or Part 2 for aluminium.

Such personnel shall be subject to re-approval every 4 years. Approval shall be carried out by an

independent Registered Welding Engineer or Welding Inspector certified by Certification Scheme for

Weldment Inspection Personnel (CSWIP).

3 Personnel carrying out Corrosion Protection

Where an automated process does not exist, personnel involved in corrosion protection involving

industrial coatings, including associated processes such as storage, mixing and application ofcorrosion protection products, preparation of surfaces, access, protection of the works (and environment) andinspection at all stages of the work, shall be appropriately trained and their competence assessed.Reference shall be made to the training requirements of NHSS 19A as applicable to NHSS 6 (see

also Appendix L and Appendix M)

4 Inspectors

The Organization shall ensure that adequate and appropriate training is given to inspectionpersonnel.

5 Health and Safety

Organizations are reminded of their legal obligations, under the Health & safety at Work Act 1974, toprovide training in health and safety for all of their employees.

The training and assessment requirements for employees under this Sector Scheme are primarilyintended to demonstrate technical competence for the manufacture of minor structures. The aim is toprovide sufficient awareness to enable work to be carried out in a safe manner. However, it remainsthe responsibility of the Organization to determine and implement safe working procedures.




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Appendix E: Example Register for the Control of Monitoring andMeasuring Equipment

Item of Equipment PurchaseSpecification

Calibration Control CalibrationFrequency




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Appendix F: List of Certification Bod ies

Information on certification bodies accredited against this scheme can be found on theUKAS websitewww.ukas.com. The following process should be followed to identify therelevant certification bodies accredited to this scheme.

From the UKAS home page place the cursor onto the search facility in top righthand corner of the page

Type in sector scheme No 6 (including the inverted commas) (see note 1

below)Select certification bodies button (located immediately below the search facility)

Left click Searchthis then lists the certification bodies that are accredited to NHSS 6 and their

details can be found by clicking on the appropriate links.

Note 1. This process may not identify Certification Bodies that do not have sector scheme No 6 in theirscope, but which may have only NHSS 6 or sector scheme 6. To complete the full list of CBs it will

be necessary to repeat the process but type in nhss 6 at bullet point 3 and again using sector scheme6

Note 2: Advice on the current accreditation status of certification bodies to assess against thisdocument should be sought from UKAS (Tel 0208 917 8400)


http://www.ukas.com/http://www.ukas.com/http://www.ukas.com/http://www.ukas.com/http://www.ukas.com/http://www.ukas.com/


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Appendix G: The Role of the Certification Body and AuditorQualifications

1. Role of Certification Bodies

1.1. The independent assessment of conformity of Organizations to the requirements of BS EN

ISO9001 and the additional requirements required by this SSD rely upon the assessment

expertise, competence and capability of accredited certification bodies.

1.2. The Certification Body role is to ensure, through assessment, that Organizations havemanagement systems in place which address the enhanced BS EN ISO9001 requirementsdetailed in this SSD.

1.3. Certification Bodies shall ensure they are all represented by at least one nominated individual Lead Certification Body (or deputy) who will represent all Certification Bodies at Sector Scheme Advisory Committee meetings. This does not preclude other Certification Bodies fromattending, as appropriate.

1.4. Certification Bodies shall be represented at the National Highway Sector Scheme Liaison

Committee.

2. Certification Body Accreditation

2.1. To ensure consistency and to demonstrate independent capability Certification Bodies arerequired to be accredited against the requirements of ISO 17021:2011 by the United Kingdom

Accreditation Service (UKAS) or an equivalent International Accreditation Forum (IAF) memberfor assessment and registration of BS EN ISO9001 quality management systems interpreted inaccordance with this NHSS.

3. Assessor and Assessment Team Competence.

3.1 The Certification Body must be able to demonstrate to UKAS that it possesses and can maintain the necessary assessor experience and technical understanding of the manufacture and verification ofminor structures covered in the scope of this Sector Scheme. These assessment areas shall include, butnot be limited to the following:

i) knowledge, understanding and application of this SSD (See Appendix G1).

ii) knowledge of the manufacture and supply in the minor structures industry, including an awareness ofthe methods and techniques sufficient to understand the processes employed and the controlsnecessary to ensure delivery of conforming product. (Conveyance of this

knowledge to auditing teams will be determined by the Certification Body and will be auditedby UKAS).

iii) maintenance of demonstrable technical highway engineering background, capable ofreading and understanding specifications and drawings, including knowledge of theSpecification for Highway Works and design standards requirements for minor structures

iv) ability to demonstrate that they have ongoing suitable health and safety training which shall include appreciation of the risks involved in the manufacture of minor structures as appropriate.

3.2. The Certification Body must also ensure that assessors have sufficient knowledge of health &

safety requirements related to this SSD

3.3. Guidance to Certification Bodies on assessor competence related to this Sector Scheme isgiven in the Certification Body guidance document - National Highway Sector Scheme




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Accreditation, Registration and Assessment Guidance for Certification Bodies - NHSS 0 Part 4 (to be

published)

3.4 The Certification Body is responsible for ensuring that the assessment teams possess demonstrable expertise in the assessment areas detailed above as they relate to the scope of

client activities under assessment.

3.5 Minimum assessor qualifications and competence for assessment of this NHSS, which mayreside in a single individual, or in an assessment team are as follows:

i) International Register of Certificated Auditors (IRCA) Registered ISO9001:2008 LeadAuditor qualification or Certification Body equivalent and demonstrable expertise inleading assessment teams.

ii) BS EN ISO9001:2008 assessment experience

iii) knowledge, understanding and application of this SSD.

iv) awareness of the manufacture and supply in the minor structures industry, including

awareness of the methods and techniques sufficient to understand the processes employed and the controls necessary to ensure delivery of conforming product. (Conveyance of this knowledge to auditing

teams will be determined by the Certification Body and will be audited by UKAS).

v) demonstrable technical highway engineering background, capable of reading andunderstanding specifications and drawings, including knowledge of the Specificationfor Highway Works and design standards requirements for minor structures.

vi) ability to demonstrate that they have ongoing suitable health and safety training whichincludes appreciation of the risks involved in the manufacture of minor structures

4. Conduct of Assessments.4.1.Certification Bodies shall ensure that an adequate proportion of the initial and continuing assessment duration is devoted to assessing operational activities at locations where the manufactureand verification of minor structures covered by the scope of this Sector Scheme are being undertakenfrom.

4.2. Certification Bodies shall make every endeavour to ensure that during a three year certificationcycle there is evidence of assessment of all execution activities covered by the Organizationsscope of registration. Certification bodies shall undertake surveillance visits at intervals of notgreater than one year.

5. Format and Content of Registration Certificates.5.1.Certificates of registration issued by Certification Bodies, which include within the scope ofregistration reference to compliance with this Sector Scheme, shall be in a format and contain thecontent detailed in Appendix K of this SSD.

5.2. The National Highway Sector Scheme Logo shall be included in any Certificate of Registrationwhich has this Sector Scheme detailed in the Scope of Registration. The logo shall only be used andapplied in the manner detailed in any conditions of use published in NHSS 0

6. National Highway Sector Schemes Schedule of Suppliers.6.1.Certification Bodies shall monitor the National Highway Sector Schemes Schedule of Suppliers

posted atwww.lantra-awards.co.uk/schedule-of-suppliers to ensure equivalence between their clients

registered to this Sector Scheme and the listed Organizations.

6.2.Certification Bodies shall provide to National Highway Sector Schemes Schedule of Suppliersadministrator at Lantra Awards details of registered Organizations whose scope of registration 28 Jun 2013 Issue SS 7 Page 24 of 44 NHSS 6

UKAS, 21-47 High Street, Feltham, Middlesex, TW13 4UNTel: 020 8917 8421 Fax: 020 8917 8499 Websitewww.ukas.com
http://www.lantra-awards.co.uk/schedule-of-suppliers/http://www.lantra-awards.co.uk/schedule-of-suppliers/http://www.ukas.com/http://www.ukas.com/http://www.ukas.com/http://www.lantra-awards.co.uk/schedule-of-suppliers/


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against this Sector Scheme has ceased to be applicable within 10 working days of that situation

occurring.

6.3.Certification Bodies shall audit the Organization to ensure that the Organization has recorded theirNHSS registration on the Lantra Schedule of Suppliers web-based register (See 4.1(i) and 7.2.3 of thisNHSS)

7. Reporting on Sector Scheme Performance.7.1. Each Lead Certification Body shall provide to the Leader of the SSAC a summary report which

includes as a minimum:

a) observations and comments on the implementation and assessment findings related to theSector Scheme including any omissions or deficiencies in its scope.

b) recommendations for improving/clarifying the SSD

c) feedback on deficiencies against contract documentation

d) a list of Organizations whose scope of registration includes this Sector Scheme for comparison

against the Schedule of Suppliers

Note: The report shall be available at least a week before each National Highway Sector SchemeLiaison Committee meeting (normally held each May/June and October/November), so that itmay be considered during the Liaison meeting. This is to be issued to the Chairman of theNational Highway Sector Scheme Liaison Committee and the Chairman of this Sector SchemeCommittee.




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2B Summary of how the scheme interprets section 4 to 8 of BS EN ISO 9001 with commentary.

InterpretationY/N

Clause applicabletominor metal

structures designedand manufacturedto BS EN40, BS

EN12899, BSEN12767 or

EN1090and CEmarked to show

compliance with therequired declared

performance inaccordance with

Annex ZA

Comments

4. QualityManagement System

Y

4.1 Y Y Check annually by the CB Auditors andinternal auditors. Check Schedule ofSuppliers website to ensure registration iscurrent

4.2 Y4.2.1 Y Y Check Quality Plan is in place, where

required, and complies with clause 7.14.2.2 N Y4.2.3 Y Y Ensure that all required contract specific

documents are in place4.2.4 Y Y Ensure that all required contract specific

documents are in place

5. ManagementResponsibility Y

5.1 Y Y Check policy document5.2 N Y5.3 Y Y Check policy document5.4 N Y

5.4.1 N Y5.4.2 N Y

5.5 N Y5.5.1 N Y5.5.2 N Y5.5.3 N Y

5.6 Y

5.6.1 Y Y Check annual management reviewreferences this NHSS

5.6.2 N Y5.6.3 N Y

6. ResourceManagement

Y

6.1 N Y6.2 Y

6.2.1 Y Y Review copies of training certificates and training plans.

6.2.2 Y Y See Appendix C

6.3 Y Y6.4 N Y




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7. Planning andProduct Realization

7.1 Y See Appendix A7.2

7.2.1 N

7.2.2 Y Ensure contract review is in place with anappropriate timescale and assessment ofavailability of resources.

7.2.3 Y Y Check the Schedule of Suppliers and that aprocess exists to advise Lantra Awardsannually of registration

7.37.3.1 Y Check evidence of designers competence7.3.2 N7.3.3 N7.3.4 N7.3.5 Y Check certificate of compliance7.3.6 Y Check whether the requirements of 7.3.6

have been invoked7.3.7 N

7.47.4.1 Y Check whether 7.4.1 has been used and if

so, if evidence is in lace7.4.2 N7.4.3 N

7.57.5.1 N7.5.2 Y7.5.3 Y Cover during procedure review and seek

evidence that records are in place7.5.4 Y Seek evidence that process, and if used,

records are in place7.5.5 N

7.6 Y

8. Measurement,Analysis andImprovement8.1 N8.2

8.2.1 N8.2.2 Y Check quality plan and evidence of internal

audits

8.2.3 N8.2.4 N

8.3 N8.4 N8.5 N

8.5.1 N8.5.2 N8.5.3 N

2C - Overview of this NHSS in terms of industry requirements and working practices. In addition to an assessor/auditor having a general appreciation of the requirements and processesrequired by BS EN ISO 9001 (latest issue), a CB assessor or internal auditor should be aware of thefollowing when completing an audit:-




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C1 - Safe Working PracticesC2 - Operative/supervisor training and qualificationsC3 - Maintenance of equipmentC4 - Public protectionC5 - EnvironmentC6 - Testing/inspection/workmanship

C7 - Health and Safety

C1 - Safe Working Practices

Correct Personal Protective Equipment Worn

Equipment approved and suitable for use

Technicians/operatives to be fully aware of their H&S obligations

Must be able to read and understand their job sheet, risk assessment and other relevant documents;

Method Statements/work procedures.

Risk Assessment.

Vehicles/loads are inspected and drivers are qualifiedAwareness of relevant H&S requirements as applicable to minor structures

C2 Training, Qualifications and Assessment of Competence of employees

Have achieved appropriate training appropriately certificated

Have been assessed as competent within their scope of works

Been inducted on specific equipment (by employer) or if appropriate (i.e. under

training) is supervised by a competent person.

C3 Maintenance of Equipment

Operative/supervisor is aware of LOLER and PUWER requirements where appropriate

Completed maintenance checklists are available

C4 Public Protection

Employees are aware of need to protect public (e.g. visitors)

C5 EnvironmentAuditors should be sufficiently competent to make general observations on the effectiveness ofthe Organizations provisions in respect of the environment and in particular management ofwaste and its reduction.

C6 Inspection/ Testing/WorkmanshipAuditors should be aware of the importance of inspection and testing of the product.

C7 Health and SafetyAuditors should be aware of the Health and Safety at Work etc Act 1974 and associatedHealth and Safety Legislation as it applies to this sector scheme




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Appendix H: Organization Acceptance and Guidelines for NewEntrants

1.0 Organization Acceptance

The Highways Agency, The National Assembly for Wales, the Scottish Executive and the Department forRegional Development (Northern Ireland), deem those Organizations holding a valid Certificate ofRegistration within the scope of this Sector Scheme Document, or equivalent attestation, as compliant inmeeting the their quality management system requirements

For works carried out on roads managed by other Highway Authorities, acceptance of the Organization will

depend on the requirements of the Contract.

2.0 Guidelines for New Entrants - Requirements

The advisory committee has considered whether there is any need to provide guidelines for entry to the

scheme. It was unanimously agreed that these were not necessary, since new applicants would be able to

apply to accredited certification bodies who would be able to undertake an assessment against thisSector Scheme Document.

3.0Trade Associations3.1 Membership of a trade association or other similar body is not a requirement of this Sector Scheme.The following organisations support this Scheme. Their details are included here for information:

Highway Electrical Association (HEA and HEA-HEMSA)

Lighting Column Technical Forum (LCTF)




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Appendix J1: Feedback

APPENDIX J1: FEEDBACK ON THIS DOCUMENT

Use of Form Appendix J1:

Any observations, feedback or complaintsrelating to the content of this documentor the processdescribedherein should be addressed (using the form below) to:

Committee ChairmanSector Scheme Advisory Committee for NHSS 6c/o UKAS21 - 43 High StreetFelthamMiddlesexTW13 4UNTel: 0208 917 8400Fax: 0208 917 8500Email:[email protected]

Issue Identified:

Suggested Action:

Name:

Organization:

Address:

Contact details:

Date:




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Appendix J3: Feedback to Client Bodies on Policing of NationalHighway Sector Scheme RegistrationFeedback relating to policing of National Highway Sector Schemes registration matters in respect ofalleged contractual mismanagement/oversights or alleged omissions in contract requirements byclient organisations, their management agents or principle contractors where contracts can be or

may have been awarded to organisations not registered to this National Highway Sector Scheme, orwhere contracts are alleged to have omitted requirements for compliance with this National HighwaySector Scheme should be referred back to the client body through an independent third party e.g. atrade association. Details of the alleged mismanagement or omission should as a minimum include

the following details

a) Contract identified

b) i) Details of omission in contract or

ii) Organisation Identified as being awarded the contract or

iii) both i) and ii) above

c) Organisation raising feedback / issue

Name:

Organisation:

Contact details (Address, email address, telephone etc)

d) Date: Signed:




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Highways Agency Roads/Contracts - Route for FeedbackFeedback should be sent by email to Standards_Feedback&[email protected]

Other Highway AuthoritiesFeedback should be sent back to the relevant project manager or head of division responsible for the

contract works. Such information or relevant contact details may be available on that highwayauthoritys web-site.

Health and Safety ExecutiveAdvice about reporting a complaint about the application of the health and safetyrecommendations related to a specific incident is available athttp://www.hse.gov.uk/contact/workplace-complaints.htm


http://www.hse.gov.uk/contact/workplace-complaints.htmhttp://www.hse.gov.uk/contact/workplace-complaints.htmhttp://www.ukas.com/http://www.ukas.com/http://www.ukas.com/http://www.hse.gov.uk/contact/workplace-complaints.htm


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Appendix K: The Interpretation of Certificates Issued byCertification Bodies

Certification Bodies (CB) issue Certificates of Registration (CoR) in a variety of styles as suits theirparticular house style. They may consist of a single CoR containing all the requisite information or

the CoR may be a standard certificate with appendices or addendum attached providing the fullscope of certification (services) and the location(s) where these services are offered by anOrganization. In the latter case, the CoR refers to the relevant appendices or addenda, which forman integral part of the certificate.

A valid National Highway Sector Scheme (NHSS) CoR is only issued by a CB accredited by UKASagainst the relevant NHSS (See Appendix F of this document) or by a recognised equivalentaccreditation body.

As a minimum a valid CoR will contain the following information:

The scope of registration including specific registration to BS EN ISO 9001:2008 and this

HSS including the scheme title e.g. National Highway Sector Scheme 6 - Sector Scheme

Minor Structures

The identification of each and every location to which the CoR is applicable.

The services/product offered by the Organization at each location identified on the CoR for

HSS 6 for Minor Structures and any applicable categories with associated typical sub-

egories where applicable.

Logos for the NHSS, UKAS (or equivalent) and the CB.

The name and address(es) of the Organization

The validity of the certificate (3 years for ISO 9001)* A

unique reference number/codeThe signature of a relevant CB official with their name and title

Categories of manufacture should identify the main material and the products produced under thisSSD e.g. Steel Columns , Aluminium Columns

* Note where an Organization has an extension to scope to include for this NHSS, the expiry date ofthe certificate remains as 3 years after their initial assessment/or triennial assessment and not 3 yearsafter obtaining the extension to their certificate i.e. the validity of the certificate will not be resetfollowing their NHSS assessment."

The following are example models for the certification.



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Figure 1 Example Model Certificate of Registration

[Certification Body Name/ Logo]

CERTIFICATE OF REGISTRATION

ORGANIZATION NAME]

[Organization Address][Town][County][Post Code]

[Certification Body Name]issues this certificate to the above named company afterassessing the companys quality management system and finding it in compliancewith

BS EN ISO 9001:2008 AND THE FOLLOWING NATIONAL

HIGHWAY SECTOR SCHEMES

For the following scope of registration[List of appropriate highways related works].National Highway Sector Schemes[Sector Scheme number and Title][Sector Scheme number and Title]

[Sector Scheme number and Title]

Certificate Number: [Certificate Number]Issue Date [date]Renewal Date [date]

Signature

[Name & Title of Certification Body Official]

[Certification Body standard footer: Name / Logo / UKAS Logo/NHSS

(This Example Model Certificate of Registration is for information only and shows the information required to be included on any such certificates. It does not imply any specific

layout or format nor is it intended to inhibit the house style of the Certification Body)

The italic text in square brackets indicates where specific text would need to be included.




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Figure 2 Example Model Appendix

[Certification Body Name / Logo]

APPENDIX

To Certificate [Certificate Number] Appendix No.[1]Page 1Number of[1]

This Appendix declares the scope of registration of the certificate granted to:

[ORGANIZATION NAME]

[Organization Address]

[Town][County]

[Post Code]

Scope of Registration

[List of appropriate highways related activities]National Highway Sector Schemes[Sector Scheme Number and Title][Sector Scheme Number and Title]

[Sector Scheme Number and Title]

[Certification Body standard footer: Name/ Logo/ UKAS Logo/NHSSLogo etc.]

(This Example Model Appendix is for information only and shows the information required to beincluded on any such certificates. It does not imply any specific layout or format nor is it intended toinhibit the house style of the Certification Body)





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Figure 3 Example Model Certificate of Registration for minor structures

[Certification Body Name/ Logo]

CERTIFICATE OF REGISTRATION

[ORGANIZATION NAME]

[Organization Address][Town][County][Post Code]

[Certification Body Name]issues this certificate to the above named company afterassessing the companys quality management system and finding it in compliance with

BS EN ISO 9001:2008 AND SECTOR SCHEME 6

For the following scope of registrationMinor Structures:

Steel Columns

Aluminium Columns

Certificate Number: [Certificate Number]

Issue Date [date]Renewal Date [date]

Signature

[Name & Title of Certification Body Official]

[Certification Body standard footer: Name / Logo / UKAS Logo / NHSS Logo etc.]

(This Example Model Certificate of Registration is for information only and shows the information required to be included on any such certificates. It does not imply any specificlayout or format nor is it intended to inhibit the house style of the Certification Body)





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Figure 4 Example Model Appendix to Certificate of Registration for minor structures

[Certification Body Name / Logo]

APPENDIX 01

To Certificate [Certificate Appendix No.[1]Page 1Number Number] of[1]

This Appendix declares the scope of registration of the certificate granted to:

[ORGANIZATION NAME]

[Organization Address]

[Town]

[County][Post Code]

Scope of Registration:

Minor StructuresSteel Columns

Aluminium Columns

National Highway Sector Schemes

6 - Sector Scheme for Minor Structures

[Certification Body standard footer: Name/ Logo/ UKAS Logo/NHSSLogo etc.]

(This Example Model Appendix to the Certificate of Registration is for information only and shows theinformation required to be included on any such certificates. It does not imply any specific layout orformat nor is it intended to inhibit the house style of the Certification Body)





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Appendix L: Guidance

1 GeneralIt is recommended that Clients acknowledge the requirements of this sector scheme as a contract

requirement. This guidance is primarily of relevance to Clients and their supervisory staff.

Reference should be made to Appendix M before deciding whether to specify that Organisationsshould be registered to a particular NHSS, as registration to NHSS 6 may include relevantrequirements for other NHSSs.

NHSS 6 was originally conceived as a document for use by Clients to specify the minimum standards forminor structures.

The implementation of the Sector Scheme and development of training and competencyrequirements is intended to provide:

a) A competent workforce able to carry out the manufacture of minor structures. Requirements to evaluate risks and develop processes associated with the manufacture of minor

uctures and where required, the production of an associated comprehensive quality plan forch contract.

Clients and Customers that require confirmation of compliance with the Contract Specification inrespect of the supply of services, products or materials should confirm that the quality managementsystem certificate issuer is accredited by UKAS or equivalent and that specific reference is made torelevant Sector Schemes on certificates.

For the Sector Scheme to achieve its objectives it is essential that Clients, either directly or via theagents and individuals they employ, ensure that the requirements of this document are complied with.This includes ensuring that manufacturers and suppliers employed directly or indirectly, are supplyingproducts manufactured by an organization registered to this Sector Scheme.

The Schedule of Suppliers Management Team have established and manage a schedule ofregistered companies that have been registered to National Highways Sector Schemes; free accessto the schedule is obtained by logging on to the Lantra websitewww.lantra-awards.co.uk/schedule-of-suppliers.aspx . However, it should be noted that only those companies that register on theschedule are listed. Clients should contact Lantra Awards by email at [email protected] toascertain/check the status of company if it is not listed on the schedule.

2 Road Death InvestigationAttention is drawn to the ACPO Road Death Investigation Manual, which indicates that in the advent ofa collision or other road incident particularly one where there has been a fatality, the police may ask therelevant highway authority to provide information on the state of the road.

In respect of this National Highway Sector Scheme information that is likely to be sought includes thefollowing:

a) High level general policy statementsb) Specific local maintenance policies and standardsc) Authority proceduresd) Works records including the results of any test carried oute) The quality of systems for traffic managementf) Skidding resistance testing

An Authority may be required to present data to the Police at short notice in case of a fatality on the

network. It should ensure that it has, or can obtain, the relevant information from the Contractor.


http://www.lantra-awards.co.uk/schedule-/http://www.lantra-awards.co.uk/schedule-/http://www.ukas.com/http://www.ukas.com/http://www.ukas.com/http://www.lantra-awards.co.uk/schedule-/


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3 Corporate Manslaughter and Corporate Homicide Act 2007Advice from HSE regarding corporate manslaughter and corporate homicide isavailable on the HSE web-site, the following extract has been copied from the HSE web-site.

The Corporate Manslaughter and Corporate Homicide Act 2007 is a landmark in law. For the firsttime, companies and organisations can be found guilty of corporate manslaughter as a result ofserious management failures resulting in a gross breach of a duty of care.

The Act, which came into force on 6 April 2008, clarifies the criminal liabilities of companies includinglarge organisations where serious failures in the management of health and safety result in a fatality.

The Ministry of Justice leads on the Act and more information is available on its CorporateManslaughter and Corporate Homicide Act 2007 webpage.

HSE welcomes and supports the Act. Although the new offence is not part of health and safety law, itwill introduce an important new element in the corporate management of health and safety.Prosecutions will be of the corporate body and not individuals, but the liability of directors, boardmembers or other individuals under health and safety law or general criminal law, will be unaffectedand the corporate body itself and individuals can still be prosecuted for separate health and safetyoffences.

The Act also largely removes the Crown immunity that applied to the previous common law corporatemanslaughter offence. This is welcome, and consistent with Government and HSE policy to securethe eventual removal of Crown immunity for health and safety offences. The Act provides a numberof specific exemptions that cover public policy decisions and the exercise of core public functions.

Companies and organisations should keep their health and safety management systems underreview, in particular, the way in which their activities are managed and organised by seniormanagement. The Institute of Directors and HSE have published guidance for directors on theirresponsibilities for health and safety. Leading health and safety at work: leadership actions fordirectors and board members (INDG417)

1 . Client Checklist

The following can be used to assess the validity of organization claims for compliance with this SSD:

1 Is there an ISO 9001 certificate present?2 Has the ISO 9001 certificate been extended to cover NHSS 6?

3 Is the Certification Body that issued the certificate accredited to UKAS forISO9001?

4 Is the Certification Body that issued the certificate accredited to UKAS for

assessments to NHSS 6?

5 If the answer to 3 or 4 is No - is the accrediting body equivalent to UKAS andaccepted as such by UKAS?

6 Does the scope of works of the ISO 9001 certificate, including the NHSS 6extension, cover the actual products (& materials) intended to be covered by thecontract?

7 Is there an audit or surveillance visit report from the Certification Body?8 If the answer to 7 is No - when is it due?

9 If the answer to 7 is Yes - are there any action points outstanding which shouldhave been completed within six months?

10 Is the organisation intending to sub-contract any of the works covered by NHSS 6?

If the answer to 10 is Yes - repeat q 1-10 for that organisation




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Appendix M: Guidance for Organizations

Not used




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Appendix N: Guidance on the Relationship between NHSS 6 andother NHSSs

1.NHSS 8 - Overseeing and / or Installation and / or Maintenance of Highway

Electrical Equipment and supporting Works

Where work is required to be carried out on site, organizations and employees must meet therequirements of NHSS 8

2. NHSS 12D - Installing, maintaining and removing temporary traffic

management on rural and urban roadsThere is no requirement for Organizations registered to NHSS 6 to also be registered to NHSS12D. Where works on site require temporary traffic management in accordance withNHSS 12D, this will be deemed to be satisfied through the appropriate parts of NHSS 8where this applies

3.NHSS 19A - Corrosion protection of ferrous materials by industrial coatingsThere is no requirement for Organizations registered to NHSS 6 to also be registered to

NHSS19A.

In order to ensure consistent standards in the delivery and content of training and theassessment of competence, training under the UK Industrial Coating Applicator TrainingScheme (ICATS), specifically for the non-automatic relevant elements of the manufacture ofminor structures, related to the particular scope of works of the Organization, is availablethrough a partnership between the Institute of Corrosion and the Highway Electrical Sector

Academy. This is currently under development as of the date of publication of this SSD.Organizations should in the meantime ensure personnel carrying out works are appropriatelytrained.

Where employees are trained only to the requirements of NHSS 6, this does not entitle them tobe registered to ICATS or to NHSS 19A. Where the scope of the corrosion protection works beingundertaken by the employee extends beyond that covered by the specific training in NHSS 6, fullaccreditation to ICATS, following successful completion of training under the ICATS scheme,must be obtained.


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