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NHS Education for Scotland The Knowledge Network:
Shared Space
April 2010
Shared Space Overview
The Shared Space is a collaborative tool that is available within The Knowledge Network.
The Shared Space aims to bring together both tacit and explicit information. Within the Shared Space there are communities which provide various areas of functionality. These communities tend to be established groups of professionals or people working on one particular area of work.
Some of these communities go on and develop into ‘Community of Practice (CoP)’ which have a common sense of purpose and agree to work together. You can access a ‘(CoP) Toolkit’ from The Knowledge Network/ My Community Space which provides guidance on developing and maintaining a CoP and makes reference to areas of functionality within the Shared Space that can support this development.
Shared Space Structure
The Knowledge Network & Specialist e-Libraries: Open to all users
Shared Space Network
• For all network members
• Security application available
Community Shared Space :
• Specific area of interest
• Security application available
Network Shared Space
Community Community
Community
There can be as many sub groups as required
Functionality• Share information and experience with colleagues
• Participate in online discussions, post and reply to ‘threads’
• Keep up to Date with information specific to your area of interest
• Post ‘Resources’ within your community area, they can be in document format (.doc, .ppt, .pdf) or a URL address)
• Set up personal Alerts to notify you when content is added to the Community area
• Setup a ‘Sub Group’ within the community (no limit on number you can setup)
• Communities are ‘Secure’, the information and membership within a community is private (The tool utilises Athens authentication system)
• Access both tacit information (based on personal experience, intangible) and Explicit information (based on documented evidence, tangible)
Access the Shared Space
Use the A-Z control or the search to find your Shared Space.
If you are logged in all Shared Spacesyou have joined will are listed under‘My Communities’
Use your NHS Athens username to login
Shared Space Homepage
Navigation
‘Resources’
‘Discussion’
‘People’
‘News’
‘My Profile’
You can use the search OR browse by subject or type of resource
To find resources added by members of the Shared Space
Adding Resources (1)
From the Add new drop down –
Specify what ‘Type’ is relevant to the resource
Adding Resources (2)
Discussion
Select any topic to contribute to the discussion
To join any related Shared Spaces
then access them via the drop down list
People
You can email individuals or groups of members
You can view the details of each member of your community, you can also search for people using various methods available from the top of the peoples page
Use the meeting scheduler to set up meetings and find suitable dates
The Admin panel is only visible if you are an administrator
My Profile
Your personal contact details Your personal alert settings
