NH Steps to Success Process

A Workshop for NH Department of Education Staff

Thursday, August 29, 2013

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Using the Indistar Tool

Welcome! Who are we and what are we doing here?

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Meeting Purpose, Intended Outcomes Agenda overview Introductions

Facilitators Participants

Please introduce yourself, tell your role at the department, and why you’re interested in learning more about Steps to Success and Indistar.

What is Steps to Success?

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What is the Steps to Success Process?

A continuous improvement process designed to build the knowledge, skill and capacity of the educators responsible for providing a quality learning program for all students in the school

What is it used for? Comprehensive self-assessment of current educational practices compared to indicators of effective practiceStructured framework for developing and monitoring a plan for improvementWith the Indistar tool, built in documentation, reports, and mechanisms for providing support via remote ‘coaching’

What is Indistar?

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What is Indistar? * A password protected web-based workspace for recording, organizing, and retrieving the work of the school team self-assessments, action plans, progress reports * A vehicle for tracking school team activities and for providing remote coaching feedback on school progress.

How do schools use Steps to Success?

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Assess Current Practices ‘inputs’ to the educational

system compared to best

practices (Wise Ways) Rate current Level of

Implementation Priority – i.e., how much

impact does it have on student learning?

Opportunity – how easy/ hard to implement?

Provide EVIDENCE of current practices

IIA02 - Units of instruction include standards-based objectives and criteria for mastery. (89) 1. Choose your level of development or implementation for this indicator No development or implementation (if you choose this, move on to 1 - A) Limited development or implementation (if you choose this, move on to 2) Full implementation (if you choose this, move on to 2 - C)

1 - A. IF "No development or implementation" is selected choose one:

Not a priority or interest (if you choose this, move on to 2 - C)

Will include in plan (if you choose this, move on to 2)

2. Priority Score: (after selecting a Priority Score, move on to 3) 3 - highest priority 2 - medium priority 1 - lowest priority

3. Opportunity Score: (after selecting an Opportunity Score, move on to 4) 3 - relatively easy to address 2 - accomplished within current policy and budget conditions

1 - requires changes in current policy and budget conditions

 2 - C. If "Not a priority or interest" - Please explain why this indicator is not a priority or interest.________________________________________________________________________________________________________________________________2 - C. If "Full implementation" - Please provide evidence that this indicator has been fully and effectively implemented.________________________________________________________________ _______________________________________________________________

4. Please describe the current level of development or implementation.________________________________________________________________________________________________________________________________ 

How do schools use Steps to Success?

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Create Plan for Priority Objectives Assign person responsible Describe how will look when

fully implemented (i.e., vision)

Target date for full implementation

TASKS = incremental steps toward full attainment of objective – as many as needed

Person responsible for TASK Date TASK will be completed Record notes to guide

implementation

IIA02 - Units of instruction include standards-based objectives and criteria for mastery. (89)

PLAN --  1. Assign a team member to manage and monitor your work toward this objective. ________________ 2. Describe how it will look when this objective is fully met. Also describe the information you will need to provide evidence that this objective is fully met. ______________________ _______________________________________________ _______________________________________________ 3. Establish a date by which your description above will be a reality: ______________________

TASKS T-1. Create a series of tasks that will lead to full implementation of this objective. Be sure to include tasks for gathering and analyzing the information needed to show evidence of full implementation.TASK 1: __________________________________T-1a. Assign a person to be responsible for this task ____ T-1b. Establish a date this task will be completed. ______ T-1c. Record notes from your discussion that will be helpful to the person responsible for this task. ________________

Attach additional tasks to this objective as needed

________________________________________________________________ 

Starting the Work: Recommended Sequence LT Organizing meeting: norms, roles and

responsibilities Comprehensive Data Review - DDD Critical factors influencing achievement /

Achievement Gaps (e.g. fishbone) Crosswalk existing plan(s) with Turnaround Principles Assess (or review existing)current practices

compared with Wise Ways Plan to address Turnaround Principles Monitor and record progress

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How does Steps to Success accommodate different schools’ needs?

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Schools can enter anywhere across the Improvement Cycle

Assess current practices – against indicators of effective practice

Plan for change where gaps identified Implement plan Monitor plan implementation – internally

and EXTERNALLY Revise plan as needed when new data

available (data on both inputs and outcomes)

*For P & F schools who have a plan in place, use Indistar to monitor and report progress.

*For P & F schools new to the process, assess own practice compared with research-based best practices (aka, Turnaround Indicators).

*For P & F schools with plans not showing promise, re-assess and revise plans.

Sampling the Steps Process

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Simulate a school team meeting: Mt. Adams Recommended members, roles,

responsibilities Use the Assess Protocol to examine

current practices Revisit recent assessment of level of

development Use the Plan Protocol to define TASKS

Vision of full implementation Measures of full and effective

implementation Coaching Comments Monitor Plan Progress, Impact

What is needed to get full benefit from the Steps process and Indistar tool?

Internal capacity building: Assign Department staff responsible Specify roles, responsibilities, time

commitments Coaching support:

Provide training for Districts, schools and other pd providers

Establish systems managed by Department staff to monitor the quality of coaching

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What is needed to get full benefit from the Steps process and Indistar tool ?

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Disseminate information: Inform P & F schools Provide orientation, guidance Ensure access and support

Take full advantage of Indistar: Encourage schools to use the tool Design strategies to extend use

to other state initiatives

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Pause and Reflect -- Break“We do know that in healthy

human systems people support one another with

information and nurture one another with trust.”

Wheatley, Margaret J. and Myron Kellner-Rogers. 1996, 1999. A Simpler Way. San Francisco, CA:

Berrett-Koehler Publishers, Inc. p 39

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The Indistar Tool: TOUR

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1. Navigate to www.indistar.org2. Practice sites –

nhsample/nhsample = includes sample entries for fictitious Mt. Adams School; full access to retrieve, but not editable nhschool/ nhschool = access to materials, can post ‘practice’ entries; PUBLIC – no restrictions; caution on entering real information

3. Passwords – Access LevelsSchool – full editing access for process managers, principals District Liaison – read-only for schools assigned, enter coaching comments School Consultant/ Coach – same as DLDistrict – read-only for schools; full access for District workspaceGuest – read only; team members, staff WITH CAUTIONS

Indistar Tour: The DASHBOARD

DASHBOARD for Mt Adams School My Online Tools

-- Support for School Improvement, “Steps to Success” – School Indicators-- Transformation Implementation Indicators (for SIG schools ONLY)-- NH Turnaround Indicators

Document Upload (aka File Cabinet) -- Location to post completed Summary of Local Data-- Four folders set up for you; option to create new folders

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The Indistar DASHBOARD (cont’d.)

TABS:Home – My Online Tool(s)

Forms to CompleteSeptember (Oct, Nov) Monthly Reports NH SINI Goals and ObjectivesSIG – Leading Indicators Annual FormSIG – Lagging Indicators Annual FormSIG – Interventions Annual Form

Required ReportsSame list as FORMS, with SUBMIT button

Docs and LinksDocument Upload guidanceSummary of Local Achievement Data Assess, Plan ProtocolASSESS Worksheet

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Indistar Tour: Main Menu Page ID Banner – editing options Above the banner:

Resources and Reports Resources -- how to export Reports – *Indicator Checklist Report

Plan Your Meeting Meeting Agenda Setup Worksheets Wise Ways

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Indistar Tour: Main Menu Page --Sidebar

Coaching Comments Where Are We Now? Help – description of items on Main Menu page School Team Demographics - post school profile in File Cabinet Assessment - post Assessment Summary in File

Cabinet

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Questions on Indistar DASHBOARD and MAIN MENU

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Indistar Tour: Main Menu PageCycle Links

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What: Document the team’s workWho: Process Manager, PrincipalWhen: After team meetings

Indistar Tour: Main Menu PageASSESS Use ASSESS Worksheet during team meetings;

Process Manager posts summaries (tabs)

1. Select Indicator

2. Indicators to Assess

3. Indicators Assessed

4. Assess Indicator

*NEW* FILTERS KEY Turnaround Indicators CORE Turnaround Indicators CHOICE Turnaround Indicators

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Indistar Tour: Main Menu Page -- CREATE PLAN

Select Indicators to PLAN based on (a) data review for gaps; (b) crosswalk with Turnaround Principles

Use PLAN Protocol during team meetings; Process Manager posts results

*Enhanced focus = #2: “ . . . Describe the information you will need to provide evidence that this objective is fully met”

*New* Feature: 5c – Is this a recurring task?

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Indistar Tour: Main Menu Page -- MONITOR PLAN “In the Plan” caution Sortable headers *NEW* Progress updates

When? Monthly Where? Update or Complete

Task Status Comments: (example)

“September 25 LT Mtg – LT contracted with SLDS Data Coach Nancy Numerical to facilitate our “deep data dive”. We completed our first review on 09/25 and will continue our data analysis on our next LT meeting, October 5.”

Delete This Task -- with care!

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Questions on ASSESS, CREATE, MONITOR?

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Next Steps

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SCHOOLS 1. Crosswalk existing plans with Turnaround

Principles/ Indicators. Update ASSESS for aligned indicators. Update PLAN informed by Data.

2. Complete comprehensive Data Review. 3. Complete or update plan for Indicator ID10. 4 . Consult with NH DOE Turnaround Liaison to

request needed supports (Turnaround Coach, Principal Mentor, Data Coach).

NH DOE1. Explore Turnaround Indicators

(nhsample/nhsample). Identify alignment with your program’s best practices.

2. Propose options for Schools to use Steps to Success/ Indistar to report performance in your program area.

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Thanks for your participation

“We change only if we decide that the change is meaningful to who we

are. . . If the work of change is at the level of an entire organization or

community, then the search for new meaning must be done as a collective

inquiry.”

Wheatley, Margaret J. 1999. Leadership and the new science: Discovering order in a chaotic world. San Francisco: Berrett-Koehler, p148.

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