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NF Employee Scholarship Program New Scholarship Reporting Procedures. Nursing Facility Rates and Policy Division (NFRP) MN Department of Human Services 11/10. Overview New Procedures. Access to Provider Portal / Logon Locating Scholarship Section Entering New Scholarship Records - PowerPoint PPT Presentation
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NF Employee Scholarship ProgramNF Employee Scholarship Program
New Scholarship Reporting New Scholarship Reporting ProceduresProcedures
Nursing Facility Rates and Policy Division Nursing Facility Rates and Policy Division (NFRP)(NFRP)
MN Department of Human ServicesMN Department of Human Services
11/1011/10
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Overview New ProceduresOverview New Procedures
Access to Provider Portal / LogonAccess to Provider Portal / Logon Locating Scholarship SectionLocating Scholarship Section Entering New Scholarship RecordsEntering New Scholarship Records Example CaseExample Case Editing Scholarship RecordsEditing Scholarship Records Checking for Errors/Submitting Final Checking for Errors/Submitting Final
RecordsRecords Q/AQ/A
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Access to the Provider PortalAccess to the Provider Portal
Obtain Permission/s From NF to Access PortalObtain Permission/s From NF to Access Portal Obtain Logon CredentialsObtain Logon Credentials
If you are not granted access to the portal If you are not granted access to the portal Communicate scholarship info to the staff person Communicate scholarship info to the staff person
entering the cost report dataentering the cost report data Excel TemplateExcel Template Some other internal form/methodSome other internal form/method
DHS Login PageDHS Login PageGo to the Provider Portal Access Page: Go to the Provider Portal Access Page:
https://nfportal.dhs.state.mn.us https://nfportal.dhs.state.mn.us
> Enter Username and Password> Enter Username and Password Click on “Click on “Log InLog In”” Forgotten Your Username? Forgotten Your Username?
Contact Gary C. Johnson 651-431-2279 or Bev Milotzky 651-431-2277Contact Gary C. Johnson 651-431-2279 or Bev Milotzky 651-431-2277
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Locating the scholarship sectionLocating the scholarship section
1) Click on “1) Click on “Open the 9/30/10 Cost ReportOpen the 9/30/10 Cost Report””
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Locating the Scholarship SectionLocating the Scholarship Section
2) Click on section “2) Click on section “7. Scholarship Expenses7. Scholarship Expenses””
Entering New Scholarship RecordsEntering New Scholarship Records
3) Click on “Add New Scholarship Record”3) Click on “Add New Scholarship Record”
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Entering New Scholarship Entering New Scholarship RecordsRecords
Enter information for Enter information for eacheach individual individual scholarshipscholarship
Fields with options have “drop-down” boxesFields with options have “drop-down” boxes Scroll down and select option or “other”Scroll down and select option or “other” Select option that Select option that bestbest describes describes Some fields require explanations (e.g. Some fields require explanations (e.g.
“other”)“other”) Answer/Explain completely – Important !Answer/Explain completely – Important !
Entering New Scholarship Entering New Scholarship RecordsRecords
4) Enter Scholarship Information4) Enter Scholarship Information Carefully follow scholarship instructions provided through DHS website and Carefully follow scholarship instructions provided through DHS website and
provider portalprovider portal
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Example CaseExample Case
Enter Facility Contact InformationEnter Facility Contact InformationThis information will be auto-filled to successive scholarship formsThis information will be auto-filled to successive scholarship forms
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Example CaseExample Case
Select Position at time of scholarship:Select Position at time of scholarship:•An error message will appear for positions that are ineligible for the An error message will appear for positions that are ineligible for the scholarship scholarship
Example CaseExample Case
Facility operating on accrual basis may possibly submit scholarships Facility operating on accrual basis may possibly submit scholarships paid after the report period-Check with your Finance Department paid after the report period-Check with your Finance Department
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Example CaseExample Case
In the Educational Data’s “Level” section, if you select options In the Educational Data’s “Level” section, if you select options #6 , #7 , or #8 - a wage increase or bonus may be required #6 , #7 , or #8 - a wage increase or bonus may be required in order for the scholarship to be eligible. in order for the scholarship to be eligible.
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Example CaseExample Case
If you select option ‘Other,’ in position, program, level (options If you select option ‘Other,’ in position, program, level (options #6-8), institution, career advancement, a field #6-8), institution, career advancement, a field will appear belowwill appear below for you to provide a description.for you to provide a description.
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Example CaseExample Case
Date Training BeganDate Training Began•Enter the date the course, program or training began Enter the date the course, program or training began • If the course is part of a program track, please enter the program If the course is part of a program track, please enter the program start date-not the course start datestart date-not the course start date
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Example CaseExample Case
Error messages will appear for incomplete data entry or ineligible Error messages will appear for incomplete data entry or ineligible scholarships.scholarships.
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Example CaseExample Case
•Once completed, Click on “Once completed, Click on “Check for Errors & Save RecordCheck for Errors & Save Record” to submit each ” to submit each scholarship recordscholarship record
•Click on “Click on “Cancel RecordCancel Record” if you wish to cancel the entire record (no entry will be ” if you wish to cancel the entire record (no entry will be recorded)recorded)
•Once successfully entered, each individual scholarship will be listed on the Once successfully entered, each individual scholarship will be listed on the Scholarship Entry RecordScholarship Entry Record
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Editing Scholarship RecordsEditing Scholarship Records
On Scholarship Entry Page:On Scholarship Entry Page:
Click on “Click on “SelectSelect” to open record to edit ” to open record to edit or or “Delete” to erase record“Delete” to erase record
Make corrections to scholarship recordMake corrections to scholarship record
click “click “Check for Errors & Save RecordsCheck for Errors & Save Records””
To Cancel record without Making Changes: click “To Cancel record without Making Changes: click “Cancel UpdateCancel Update” ”
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Editing Scholarship RecordsEditing Scholarship Records
Additions/Edits to scholarship records Additions/Edits to scholarship records
can be made between can be made between
November – January 15November – January 15th th
oror
until your facility’s until your facility’s finalfinal cost report cost report
has been submitted (if you have been has been submitted (if you have been granted an extension) .granted an extension) .
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Editing Scholarship RecordsEditing Scholarship Records
Once your facility’s final cost Once your facility’s final cost
report has been submitted -report has been submitted -
online changes are online changes are notnot allowed. allowed.
Contact Nome XaphakdyContact Nome Xaphakdy
to make corrections after final to make corrections after final
cost report submission*cost report submission**Time limits on corrections*Time limits on corrections
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Checking for Errors-Line 7017Checking for Errors-Line 7017
Click on section “Click on section “5. Costs/Expenses”5. Costs/Expenses”
Enter the TOTAL of Enter the TOTAL of allall scholarship expenses on Line 7017 scholarship expenses on Line 7017 Use whole numbers only, you may need to round up/down the total scholarship amountUse whole numbers only, you may need to round up/down the total scholarship amount
NOTE: You can find the total $$ amount of the scholarships you entered on the Scholarship Entry NOTE: You can find the total $$ amount of the scholarships you entered on the Scholarship Entry pagepage
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Checking for Errors Checking for Errors
Under “Under “TasksTasks,” click on “,” click on “Run the Edit ReportRun the Edit Report” to check for errors” to check for errors The Edit Report will check the amount entered on Line 7017 against the The Edit Report will check the amount entered on Line 7017 against the totaltotal of all the of all the
scholarship records entered – these must be the same or you will receive an error messagescholarship records entered – these must be the same or you will receive an error message
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Submitting the Report FormSubmitting the Report Form
Scholarship report submissions now Scholarship report submissions now tiedtied to submission of the NF Cost Report to submission of the NF Cost Report
Scholarship reports due same time as Scholarship reports due same time as Cost Report - January 15Cost Report - January 15thth 2011 2011
Other Cost Report submission Other Cost Report submission procedures have procedures have NOTNOT changed. changed.
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Submitting the Report FormSubmitting the Report Form
Click on “Submit Final Report Form” when you are ready to submit the Click on “Submit Final Report Form” when you are ready to submit the Cost Report form to DHSCost Report form to DHS
WARNINGWARNING: : This will submit* the This will submit* the entireentire Cost Report to DHS Cost Report to DHS *(make sure you are authorized)*(make sure you are authorized)
Print Scholarship DataPrint Scholarship Data
Printing Instructions:Printing Instructions:
Under “Tasks” section, click on the “Print the Cost Report” Link. This will open up Under “Tasks” section, click on the “Print the Cost Report” Link. This will open up a “PDF” version of the entire cost report. You have the option to print the entire a “PDF” version of the entire cost report. You have the option to print the entire report or enter the page numbers for the scholarship section in your print options.report or enter the page numbers for the scholarship section in your print options.
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NF Scholarship Time LineNF Scholarship Time LineJa
nuar
y
Dec
embe
r
October 1st New Report/Rate
Period Begins
By Jan.15thReport Data for Previous Report
Year*
Start
DHS Review Data &
Calculate Rates
Scholarship Report Submission Period
*10/1 - 9/30
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NF Scholarship ResourcesNF Scholarship Resources DHS Website:DHS Website:
Nursing Facility Rates & Policy (NFRP) Nursing Facility Rates & Policy (NFRP) DivisionDivision PowerPoint PresentationPowerPoint Presentation Scholarship Report Form InstructionsScholarship Report Form Instructions Valid Values ListValid Values List Excel TemplateExcel Template
DHS Staff ContactsDHS Staff Contacts Provider Newsletters/EmailsProvider Newsletters/Emails
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We Welcome Questions !We Welcome Questions !
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DHS DHS Scholarship StaffScholarship Staff
Contact InformationContact InformationMunna YasiriMunna Yasiri
[email protected]@state.mn.us(651) 431-2264(651) 431-2264
Nome XaphakdyNome [email protected]@state.mn.us
(651) 431-4225(651) 431-4225
(Please notify DHS if there are changes to (Please notify DHS if there are changes to your staff contact information for the scholarship your staff contact information for the scholarship
program – we want to be able to reach you !)program – we want to be able to reach you !)
