Next level business sensibility.

Device Security

Resource Optimization

Cost Accounting

Take your business to the next level

Documents are the lifeblood of any business, and its production make up for a substantial expenditure. Many organizations, however, tend to overlook the cost of their document output, or implement the wrong control measures and end up affecting business operations negatively.

What you need is an output management system that can help optimize your company’s print output without compromising on quality.

The SMALLSTEPS campaign last year did just that. We began by bringing awareness to the hidden costs, to implementing intelligent, automatic rules and effecting document responsibility. With uniFLOW, Canon’s output management solution, we have assisted more than 600 corporations to reduce print costs and improve profit margins significantly.

And now we are ready to do more. Canon’s uniFLOW version 5 comes with new innovations that bring you beyond cost savings. Find out how our latest features can bring added security, flexibility and simplicity – all integrated into a single system.

With uniFLOW version 5, you can move your business forward like never before.

FAC

TS Cost of printing in color is about 7 times more expensive than black and white.

Expenditure on document output amounts to about 3% of total business revenue.

Most organizations don’t even know how many hardcopy devices they have in their enterprise.

Document security breaches can cost companies an average of US$6.65million.

uniFLOW version 5 is Canon’s latest output management solution that is customized to help keep your business healthy through the following steps:

01Tracking your printing costs

03Reducing waste and increasing responsibility02

Optimizing resources and maintaining uptime

04Auditing Document Content

4key

step

s

Optimizing your organization’s color printing with Canon’s multifunctional printers and document solutions can dramatically improve your overall business health through cutting wastage.

To draw a parallel, a healthy diet is an essential part of a healthy lifestyle. Color, like tasty treats, should be consumed in moderation. Printing too much in color will cause your organization’s budget to balloon exponentially if not kept in check.

Special Insight:THE COST OF COLOR

QWhy does color printing cost so much less with a multifunctional printer?

Cartridge-based printers often inflate print costs as it includes a disposable drum – an expensive device which you have to discard once the toner runs out. The more you print in color, the earlier you have to throw the whole cartridge away. A Canon multifunctional printer, however, is designed for optimal printing. You will only need to refill individual toners when needed, instead of replacing entire cartridges which still has working parts.

A:

Q:

Am I paying too much for my printing?

If you are not actively tracking your output, there is a good chance your organization has been overpaying. We can help you calculate the current cost-per-page for your existing printers (even the non-Canon brands) for reference. Thereafter, we can help propose a solution to show you how you can bring the costs down.

A:

Q:

Why is color printing so expensive?

When you print in color, you are using four layers of colors to create other shades. This means that the printer uses up more toner than printing in black and white. With a desktop printer, it is difficult to keep track of how much color print-outs cost you. A multifunctional printer is a far more elegant and effective solution as print costs per page is fixed and managed.

A:

Q:FA

CTS Over 61% of organizations have saved money when

deploying color strategically in their organizations.

78% of organizations do not have the tools to restrict their employees from printing in color.

C M Y K

Layers within color printing process

C M Y K

Canon’s uniFLOW is designed to help manage your office’s document output. If one was to go on an effective diet, he would need to know relevant data (BMI, calorie consumption, etc.) before he proceeds. In the same way, uniFLOW puts you in the know when it comes to your organization’s printing so you can improve its business health.

Active KnowledgeWith uniFLOW, you can find out:

How many users are printing in black & white, or color? What proportion of your organization’s output is in color? Who are accountable for various print costs?

The uniFLOW system will also generate a detailed Print Health Report on a regular basis to provide you with up-to-date oversight your organization’s print output. This enables you to make informed decisions on print policies and accountability. Based on the subsequent, you can make further optimizations to the way your organization prints.

Intelligent ManagementuniFLOW performs intelligent rules-based print-routing for cost efficiency and maximum print availability. For example, if a report has 2 pages of color and 48 pages of black and white, the color pages can be printed at a standard multifunctional device, while the main bulk is printed using a B&W-only printer. Another example would be automatic routing of print jobs of more than 5 pages away from the default desktop inkjet printer to a multifunctional device (MFD).

In short, uniFLOW will help you re-route jobs to the most efficient device, based on your rules. A failover mode is also included to ensure that your organization’s printing devices uptime is maintained.

01STEP Tracking your printing costs

What you know can save you

02STEP Optimizing resources and maintaining uptime

Route your way to better business health

* For more information on uniFLOW Universal Driver, please refer to the Whitepaper

Automatic failover applications

User prints hisdocument to the printer

User sent notification pop-up to collect printout

at re-routed device

If device is down, job is re-routed to next device

in the group

uniFLOW checks if the printer is available

User prints his o n jjob i

Job re-routing application

User prints the document

High volume output at lower cost

The document comes outon the printer without delay

If job is more than 5 pages,it is re-routed to the iR/iR-ADV instead of the desktop printer

Desktop Printer

Job Name – ‘My Doc.doc’Paper size – A4No. of Pages – 15Duplex – YesColor – NoStaple – YesPaper Source – Paper deckCost – $0.90

Rule is set to print high volume jobs

to MFD

TIPS Applying budget quota can make users reconsider if

color printing for their document is really necessary.

By specifying duplex print mode as default, you can potentially save up to 50% paper usage.

TIPS It is recommended to use Universal Driver in conjunction

with Rules & Routing module in an environment with multiple fleets of different brands.

Always route your large jobs (>5) to Canon MFD for cost-savings purposes, especially if they are color pages.

Average print coverage

IMAGE.26%81

REPORT.96%39

POWERPOINT.26%99

03STEP Reducing waste and increasing responsibility

Secure your office well-being

TIPS Using Secure Printing solutions, you can reduce wastage

from accidental prints, increase document responsibility, and prevent unauthorized reproduction of confidential documents.

Secure PrintinguniFLOW’s secure printing functionality allows all users to send their sensitive documents to network printers and to have the job printed only when they are physically standing in front of the device. The user can walk to any device on the network and choose for the job to be printed immediately. This could be a device on a different floor, building, city or country.

Depending on your office needs and the current systems your organization already have in place, you can opt for a combination of: PIN Code Card Access Biometric Fingerprint Authentication Username and password

Extended Device SupportuniFLOW version 5 comes with extended support for imageRUNNER series, Single Function Printer and 3rd party MFD. This means you can extend the secure printing capabilities to imageRUNNER and Canon SFP series via embedded uniFLOW SPP applet or customized SPP applet for 3rd party MFD. In addition, microMIND and MiCard v2 can be used to support secure printing for both 3rd party SFP and MFD with no USB port.

Secure printing

Job sent to specific printer or any network device

Job is being held at the uniFLOW Server

Authenticate by:• PIN Code• Password• Access Card• Biometrics

Job will not be sent until authentication process is complete

microMIND

MiCard v2

uniFLOW version 5 adds a new feature called Secure Audit module that integrates with your office output management fleet to enhance the organizational document security needs.

Secure Audit module allows you to:

Log critical info whenever a document is captured/copied at the multifunctional device, including: Date/Time, Device Used, User ID/Department, and more Capture image data whenever the multifunctional device is used Automatically OCR and capture text data for easier search later Scheduled and active logs of all device activity allows detailed observation of user activity

04STEP Auditing Document Content

A new level in Document Security

TIPS Document leakage in any organization is a very serious threat. This can compound into

many problems mainly associated with losing money, morale, etc. to the extent of the organization going bankrupt if the severity is really bad. Enhancing document security is a wise move for any organization, and it acts as a strong deterrence against information theft and protects your company from within.

Canon’s uniFLOW version 5 is your real-world solution to your office output management needs. Invest in your business health today, and keep it running at the next level.

Integrated systems for full print fleet security

uniFLOW Server

Import Service

DMS WorkflowEngineSearch UI

uniFLOW SAM Server

Users copy / print / scan / fax

iR Agent

iR Agent

Job Log + Text + PDFob Log

Export Folder

0149W609©Canon Singapore Pte Ltd 2010. Printed in Singapore.

Dealer’s Stamp

DISTRIBUTORS & REPRESENTATIVE OFFICE

Canon Singapore Pte. Ltd.1 HarbourFront Ave, #04-01, Keppel Bay Tower, Singapore 098632Tel: 65-6799 8888 | Fax: 65-6799 8882www.canon-asia.comwww.canon.com.sg

Canon Hongkong Co. Ltd 19F, The Metropolis Tower, 10 Metropolis Drive, Hunghom, Hong Kong Tel: 852-3191-2388 | Fax: 852-2369-3800 www.canon.com.hk

Canon India Private Limited2nd Floor, Tower A & B, Cyber Greens, DLF Phase III, Gurgaon - 122002, Haryana, IndiaTel: 91-124-416 0000 | Fax: 91-124-416 0011www.canon.co.in

Canon Marketing (Malaysia) Sdn. Bhd.Block D, Peremba Square, Saujana Resort Section U2, 40150 Shah Alam, Selangor Darul Ehsan, MalaysiaTel: 60-3-7844 6000/7845 0055 | Fax: 60-3-7844 6196/7844 6198www.canon.com.my Canon Marketing (Philippines), Inc. Ground Floor Commerce and Industry Plaza. Campus Ave. Cor. Park Ave., McKinley Hill, Fort Bonifacio, Taguig City Tel: 632 884-9000 | Fax: 632 894-4174www.canon.com.ph

Canon Marketing (Thailand) Co. Ltd10th Floor Bangkok City Tower, 179/34-45 South Sathorn Road, Bangkok 10120Tel: 66-2-344 9999 | Fax: 66-2-344 9960www.canon.co.th

To arrange for a demonstration or to find out even more about what uniFLOW can offer, contact a Canon representative today.