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C O N T E N T S Page

1. Agenda 3

2. Voting Entitlements 4

3. Minutes of the 28th Annual General Meeting, 30 April 2016 5

4. 29th Annual Report and Audited Accounts for 15 the year ended 31 December 2016

5. 2016 Audit Report from Auditors – BDO 15

6. Elections 15

7. 2017 Annual Plan and Budget 18

8. Awards - Life Members 18

9. Appointment of Auditor 18

Appendix 1: Form of Appointment of Proxy Appendix 2: 2016 Annual Report Appendix 2: 2016 Audit Report from Auditors – BDO as provided in the 2016 Annual Report

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1. AGENDA

29th ANNUAL GENERAL MEETING OF HOCKEY NEW ZEALAND INCORPORATED 5th and 6th May 2017

Friday 5 May, 11am – 4.30pm WORKSHOP SESSIONS Morning session: - Strategic Planning Workshop Afternoon session: - Technology Workshop - Brand HNZ Awards Dinner 7pm – 10.30pm

Saturday 6th May, 9am – 12pm Special General Meeting 9.00am – 9.05am Annual General Meeting 9.05am – 12pm

AGM BUSINESS 1. Welcome, Roll Call, Apologies, Obituaries, Proxy votes, Appointment of Scrutineers

2. Minutes of the 28th Annual General Meeting, 30 April 2016

3. Notification of General Business

4. Presentation of 29th Annual Report and Audited Accounts for the year ended 31 December 2016, (and Performance vs. 2016 Budget)

5. Election of Officers and Board Members

6. Presentation of 2017 Annual Plan and Budget

7. Awards - Election of Life Members

8. Appointment of Auditor

9. General Business

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2. Voting Entitlements

*Voting Entitlement only applies if Association is fully financial prior to the AGM

Association 2016 Registered Winter Player #'s

2016 # of Delegates to attend AGM

2016 Total # of Votes at AGM

Auckland 6,390 8 8

Canterbury 5,769 8 8

North Harbour 4,524 8 8

Wellington 4,507 8 8

Waikato 4,402 8 8

Northland 2,681 6 6

Tauranga 2,601 6 6

Manawatu 3,045 6 6

Otago 2,394 6 6

Hawkes Bay 2,496 6 6

Bay of Plenty 2,089 6 6

Taranaki 1,535 6 6

Wairarapa 1,401 4 4

Invercargill 1,099 4 4

Nelson 1,060 4 4

South Canterbury 1,021 4 4

Counties Manukau 1,064 4 4

Wanganui 979 4 4

Poverty Bay 884 4 4

Central Otago 816 4 4

Marlborough 640 4 4

Thames Valley 591 4 4

Mid Canterbury 631 4 4

Eastern 582 4 4

Horowhenua 502 4 4

North Otago 379 4 4

West Coast 261 4 4

Rangitikei 213 4 4

Ruahine-Dannevirke 238 4 4

Buller 177 4 4

Malvern 78 1 1

Central Hawkes Bay 74 1 1

55,123 156 156

President

1 (+1)

Vice-President M (Vacant) 1

Vice-President F (Vacant) 1

TOTAL 159 (+1)

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3. Minutes of the 28th Annual General Meeting 2016 Meeting

DRAFT

NEW ZEALAND HOCKEY FEDERATION (Inc)

MINUTES OF THE 28th ANNUAL GENERAL MEETING

HELD AT THE JAMES COOK GRAND CHANCELLOR HOTEL, WELLINGTON ON SATURDAY THE 30TH OF APRIL 2016

WELCOME Penny Simmonds, Hockey New Zealand President opened the meeting at 9.10am, and welcomed Members, Councils, Hockey New Zealand Board and Officers, Hockey Foundation Trustees, Hockey New Zealand staff, and Life Members in attendance. P Simmonds acknowledged and thanked all for attending and making the awards dinner such a success. She thanked I Francis and the team for the new awards dinner format which was enjoyed by all. Kahu Ripia – Chair Maori Council conducted a powhiri and waiata to welcome all to the meeting. ROLL CALL Ian Francis undertook a roll call of all delegates. Voting Entitlement was recorded as 132 +1 The quorum was confirmed with 24 Associations represented. PRESENT

Delegates: David Curtis (Auckland), Rod Templeton, Mark Beatson, Rachel Morrison (Canterbury), Dana Grant (Capital), Grant Litchfield (Counties Manukau), Kit Rutherford (Hawke’s Bay), Cherie Rasumussen, Vicky Prouting (Horowhenua), Sue Wilson, Wendy Ryan (Invercargill), Kevin Nicholson, Kiran Parbhu (Manawatu), Tania Pringle, Mike Treloar (Marlborough) Nicky Smith, Simon Brill, Stephen Stafford-Bush (Midlands), Diane Proudfoot (Nelson), Riki Burgess (North Harbour), Bill Shepherd, Sue Shepherd, Crichton Christie, Alan Lints, Geordie Forbes (Northland), Anne Abrahams (Rangitikei), Craig Copland (South Canterbury), Carol Baer (Southland), Hugh Barnes, Reachelle Beasley (Taranaki), Declan Wyndham-Smith, Denise Hill (Waikato), Kelly Govan (Wairarapa), Ian Glenny, Kylie Penn (Wanganui), Trafford Wilson Nicola Airey, Sarah Neilson (Wellington),

Regions: Auckland, Canterbury, Capital, Midlands, North Harbour, Northland

Life Members: Keith Binnie, Sue Shepherd, Bill Shepherd, Crichton Christie.

Council Delegates: Kahu Ripia, Joy Ripia (Maori Council), Irene Ryan (Masters Council), Andrew Brydon (Youth Council)

Hockey NZ Officials: Penny Simmonds (President)

Hockey NZ Board members: Dean Ellwood (Chair), Kylie Clegg, Jason McCracken, Tone Borren, Andrew Gaze, John Radovonich, Andy Rowe, Anne Urlwin, Sharon Williamson

Hockey Foundation Trustees: Kylie Clegg, Tone Borren

Hockey NZ Staff: Ian Francis (CEO- Acting), Colin Batch, Dana Bisset, Donna Dicker, Terry Evans, Craig Gribble, Mark Hager, Virginia Henderson, Brad Jensen, Aidan O'Connor, Richard Palmer, Gurvinder Singh Puri, James Sutherland, Jacqui Swan, John Whiting.

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APOLOGIES Associations: Bay of Plenty, Buller, Central Otago, Eastern, Otago, Taranaki, Tauranga, Wairarapa

Life Members:, Vera Burt MBE, Dave Coulter, Dave Craven, Aileen Doig, Pam Elgar, Chris Maister, Corinne Prichard.

Hockey Foundation: Craig Armitage, Andrew Hastie, Dave Wigmore, Kate Wilson

Others: Southern

Moved: President that the apologies are accepted Seconded: Northland / Carried

OBITUARIES Eric Archibald (Auckland), Brian Bushell (Otago), Trevor Lawrence (Auckland), Leah McDonald (Waikato), Mark Wilkins (Nelson) Bob Williamson (Wanganui Patron) One minute’s silence was observed in memory of those that have passed.

PROXY VOTES Proxy votes received from:

- Bay of Plenty Hockey Association –nominated Waikato Hockey Association to exercise votes - Central Otago Hockey Association – nominated Canterbury Hockey Association to exercise

votes

- Eastern Hockey Association – nominated Invercargill Hockey Association to exercise votes. - Otago Hockey Association – nominated Invercargill Hockey Association to exercise votes - Tauranga Hockey Association – nominated Waikato Hockey Association to exercise votes

APPOINTMENT OF SCRUTINEERS Keith Binnie (Life Member), and Donna Dicker (HNZ) were proposed as scrutineers for voting.

Moved: P Simmonds Seconded: Northland/ Carried PREVIOUS MINUTES

The Minutes of the 27th Annual General Meeting held 18 April 2015 in Napier, were approved as a true and accurate record.

Moved: Hawke’s Bay Seconded: Northland / Carried MATTERS ARISING

There were no matters arising from the previous minutes.

NOTICE OF GENERAL BUSINESS There was no general business notified.

PRESENTATION OF 2015 ANNUAL REPORT AND AUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2015

Penny Simmonds invited Dean Ellwood (HNZ Chair) to speak. D Ellwood made the following address to the meeting. “As I reflect on the accomplishments of the past five years, I am thankful that the board of the day set ambitious targets as part of the Whole of Hockey plan in 2010. Success in hitting those targets over that five-year period provides us with the confidence in hockey’s ability to achieve its vision of being the world’s best hockey nation by 2020. It’s that vision around which our planning for the next five years will be based. It’s an aspirational target to be the world’s best, but based on what we know and where we sit today relative to other countries around the world, it’s realistic.

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So what else gives the Board and management team the confidence that we can deliver. The key area that’s most persuasive for me is the strength of the game at Association level particularly in the regions. We have people that make it happen, many of whom are in this room and I thank you sincerely for your leadership and commitment, particularly as the majority of you are volunteers. You have heard me single this out in the past as our point of difference to other sports; this must continue. At a couple of tournaments I attended recently, I was told of some incredible statistics which provide the evidence to support one of our very important goals which is to grow the Hockey Community. In the Hawkes Bay I was told that Te Mata is the largest primary school with a roll of just under 600. Throughout 2015 Emily Gaddum visited the school at a minimum of twice a week and ran hockey and leadership programmes for the kids, and at this year’s hockey Festival Te Mata "adopted" the Canadian team. Emily's visits were partly funded by the school and partly by HBSEEC (that’s the Hawkes Bay Sports Events and Education consortium). Here’s the punchline - Last year there had been an increase of over 50% in kids playing hockey. Now, this year almost 1 in every 4 Te Mata students has signed up for hockey, the figures are truly outstanding. Prior to this, netball was always by far more popular but now it's 55 students for netball vs 130 for hockey! These types of stats can be found elsewhere; in Stratford following the build of the new facility which has since hosted the Oceania Cup, the interest in hockey was similarly spectacular with a huge number of the local primary school playing hockey in what is, as you know, a seriously strong rugby area. ‘Build it and they will come’ is a quote that has meaning beyond the film, Field of Dreams where an Iowa Corn farmer built a baseball diamond Think also of Gisborne; a new turf which hosted a BSW Argentina match. Despite the cost of hockey increasing to cover the operation of the new facility numbers at senior levels have been at least maintained and junior grades have grown really well. The sports facility at my old club in Papatoetoe is further proof of the success that can follow the combination of an accessible turf along with passionate individuals. Participation numbers there are just phenomenal. And of course, there are many more examples. We have all the right attributes to be able to be world leading as a hockey nation. Our grassroots are the foundation on which best practice systems and processes are based; our high-performance structure is delivering and we know what needs to be done to improve in this area to be more sustainable. We hold spectacular local and international events and are tremendous hosts. I know that many of you have contributed to the development of the 2020 strategy including the workshop yesterday and Ian Francis will spend more time on this during his presentation. It is Hockey’s strategy, not just that of the support office. Working together as we have for the past five years will get us there.” D Ellwood spoke to the following highlights:

- Leadership - The Hockey Foundation - Funding and our financial model - The Constitution

“Leadership. I can confirm that we embark next week on the CEO recruitment process. A specialist recruitment firm will assist the board in identifying and securing the individual who will best lead HNZ through the next important phase. Ian Francis has done a sterling job as Acting CEO since Malcolm Harris left us at the end of last year. We made a conscious decision not to commence the recruitment process sooner than now. We had confidence that Ian and the team, who have all stepped up brilliantly over the past few months, would have the ability and commitment to see us through the early part of this year whilst we focused on finalising the 2020 strategy, and completed a number of other projects including preparing for and holding this AGM. Ian and the rest of the team, thank you.

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The Hockey Foundation. Last year I announced that Kylie had been appointed as Chair of the Hockey Foundation. Under her leadership, for which we are incredibly grateful, Kylie has during what has been a transitional year, recalibrated the objectives of the Foundation and has built a new team of Trustees. The financial outturn for 2015, whilst disappointing was predictable given the honouring of grants committed to late in 2014. The receipt of those grants had been built into HNZ’s workplan for the 2015 year and supported a number of community initiatives which otherwise would not have been possible. You will hear from Kylie shortly on her vision for the foundation for the rest of 2016 and the future. Financial model. Whilst the past few years have seen us enjoy a pretty solid performance financially the traditional sources of income are frankly no longer guaranteed to continue at the same level previously enjoyed. Funding from Central government cannot be relied upon. The irony here is that in the community space, where under Ian’s stewardship we have performed exceptionally well and met all our KPI’s with SNZ, while this year we have had a cut to our annual budget. In the High-Performance area, the level of funding depends on the most recent results at key tournaments, (rather than for example an assessment of the team’s potential). This is all incredibly frustrating as one game, one goal, can effectively mean hundreds of thousands of dollars one way or the other. It very difficult to plan. Internationally the FIH are looking at a different Events model with the Champions trophy being scrapped and a home and away model adopted. This could be good for us as we know we host a damn good tournament but the devil will be in the detail around the commercial aspects of participation. With this backdrop and the ever-increasing level of competition for sponsorship and other funding dollars we need a rethink particularly in the High-Performance area. The status quo is not sustainable if we expect our teams to be truly competitive. We are effectively an amateur sport and should plan accordingly. A much improved and nationally coordinated response, as well as a case by case management of the needs of our elite athletes, is required. Your help is needed as we work with not just the top 50 hockey players in the country but the next 250 as well. These athletes live in your regions, they like Emily are the role models that our communities relate to. I understand that most areas have some initiatives in place and know these are really appreciated. We just have to get smarter in this area and this will be one of our initiatives where steps are already underway. The Constitution. Today the meeting will consider, and I trust pass the amendments to our constitution that have been developed and recommended by the working group. Keith Binnie, together with Jacqui Swan and a number of individuals have taken up the challenge of modernising the constitution and I really do want to acknowledge their efforts and commitment. I believe we have an excellent document that will serve us well in the future. This is another example of where we must not just stand still; continuous improvement is required across all aspects of the sport if we are to be best in bred and world leading. Governance. In an effective governance culture, board members are recognised by their commitment, candour and integrity. I am fortunate to have chaired a group of individuals who have gone above and beyond particularly in the past 12 months. The reality for a National Sporting Organisation (and I know this applies at an Association level as well), is that the management team rarely has all of the experience, expertise and bandwidth to operate across all facets of the organisation. It’s just not affordable. In our case this is why we have been thoughtful with our board appointments in recent times and also taken the opportunity to co-opt an additional member this year. I hope you have all had the opportunity to meet John Radovonich and Andrew Gaze. Risk management is a key feature of your boards’ capability and I can assure you that the audit, finance and risk committee, so ably led by Anne Urlwin together with all board members are acutely aware of not just financial risk matters but also Hockey New Zealand’s compliance with regulatory environments particularly under the new health and safety legislation. Every board member has provided tremendous input this year and I do thank every one of them. We have a number of standing committees around Events, HR, Commercial and Finance and Risk and there

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have been a number of projects and initiatives where board assistance has been requested and without exception the time necessary willingly given. I know that your advice and wise counsel is much appreciated. Thank you. In closing I acknowledge the management team at NSO and all of you for your contribution to a successful year in 2015 for Hockey in New Zealand.” D Ellwood invited Acting Chief Executive Ian Francis, to present the 2015 Annual Report and audited accounts for the year ended 31 December 2015.

2015 Annual Report and Budget I Francis spoke to the following 2015 highlights: Grow the Hockey Community

- 6% growth in Winter Participation - 50,000 + members - 15% growth in Summer Participation - Renegade Pilot - 70,001 Small Sticks ‘in school’ 373 schools - 4.9% growth in coaching, 1,700 coach devt - 6 appointments to the 2016 Olympic Games Win on the World Stage

- Qualification for 2016 Olympic Games - BSW – silver medal at 2015 FIH WWL Finals - BSW Ranked 4th in World - BSM Ranked 8th in World

Deliver World Class Events

- 27 home internationals in 8 cities - New venues: Gisborne, Blenheim, Nelson (women) - Crowd average – 1,053 per test - Successful delivery of Oceania Cup - Women’s 8 Nations – HB - New Secondary School Tier 1 and Tier 2

Strengthen the Business

- New partnerships – AON, Executive Travel - Renewed: Ford, Kookaburra, TET - Council Support: Stratford, Marlborough, Nelson, Gisborne, Christchurch, Whangarei - NZOC - Sport NZ and HPSNZ

- Website and Social Media - Website – 1.121mil views 2015 - Facebook – 139k (video views 1.1mil) - You Tube – 125k views - Instagram – 9k - Streaming: 3,500 average per test - Broadcast: Sky TV, NHL and Oceania Cup - Database: 45,000 - $13k surplus on $7.5mil

In summary, 2015 had been a challenging year.

- Resignation of Malcolm Harris – Chief Executive and Julia Woodley – Communications and Marketing Manager

- Strong growth - Qualification for Rio - Implementation of 2020 Strategy - Completion of 2010 -2015 WOH plan

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Hockey New Zealand extends sincere gratitude and appreciation in recognition of the support of Associations, Regions and volunteers delivering hockey throughout New Zealand, to deliver the national programmes.

Penny Simmonds requested that the 2015 Annual Report and Financial Report be adopted.

Moved: Waikato Seconded: Northland / Carried ELECTION OF OFFICERS

The following officers of Hockey New Zealand were nominated and approved by the meeting:

Patron: His Excellency The Honourable Lieutenant General Sir Jerry Mateparae,

GNZM, QSO.

President: Penny Simmonds (Invercargill) One nomination was received. D Ellwood announced that Penny Simmonds was duly elected.

Carried Male Vice President: Neil Edmundson (Hawkes Bay)

One nomination received. The Chair announced that Neil Edmundson was duly elected

Carried

There were no nominations received for the role of Female Vice President. P Simmonds reminded Members that notice was given in the AGM papers that nominations for this vacancy would be taken at the AGM. P Simmonds called for nominations for the role of Female Vice President. There were no nominations received. This position will remain vacant for 2016. Female Vice President: Vacant for 2015

ELECTION OF BOARD:

P Simmonds invited D Ellwood to speak to the board member nominations. On the 22 January 2016 Hockey New Zealand called for nominations for Officers, and advised at that time that the status of Board membership was that the Hockey New Zealand Board had a full complement of eight Board members (six elected/ two appointed) with no members due for retirement at this year’s AGM. At the AGM in 2015, Sharon Williamson was elected to one of the female vacancies which was for a one-year period following the resignation of Elaine McCaw. S Williamson had previously been appointed to fill the part year vacancy until the 2015 AGM. Under the Rules her first term as an elected member was restricted to the balance of E McCaw’s term which was only one year. Therefore, as at the AGM on the 30 April 2016 there would be a vacancy for one female Board Member for a three-year period. On the 29 February 2016 Hockey New Zealand communicated back out to Associations apologising for the error and calling for nominations for one female Board member for a three-year period, with an extended close off period for any nominations. Two female nominations have been received for one female Board Member place. The vacant position is for a three-year period. Both nominees were invited to speak to their nominations. Sarah Neilson nominated by Wellington Hockey Association, and Sharon Williamson nominated by North Harbour Association spoke to the Members. A secret ballot was held to elect 1 female Board member. A candidate for the Board will be elected if they receive more than 50% of the votes cast.

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The secret ballot results were confirmed by the Scrutineers. P Simmonds confirmed the election of Sharon Williamson to the Hockey New Zealand Board for a three-year period.

Constitution – for Approval

Keith Binnie addressed the meeting and advised that in reviewing the Notice of Meeting, he had noted that the formal text of the resolution to adopt the proposed amendments to the constitution had not been set out in the notice of meeting. He stated that while technically a motion should have been included within the notice of business for an AGM papers, he was satisfied that for a number of reasons, in substance, the members had been provided with adequate notice that the proposed amendments to the constitution were to be voted on at the meeting. He invited any of the members present to comment on his views before proceeding to outline the proposed amendments. Northland raised a concern about proceeding further because of what they considered to be a defect in the notification of the meeting. Grant Litchfield (Counties Manukau) submitted that the Members were able to decide at an AGM how to move forward with a procedural irregularity, and that if the meeting agreed the way forward then that was sufficient for the meeting to proceed in that way. The vast majority of Members indicated they were happy to proceed with a consideration of the proposed amendments to the constitution. K Binnie spoke to the key substantive amendments proposed to the constitution covering the following points:

- Terms of Reference for the Working Group - Working Group Composition - Councils - Officers - Remits/Recommendations - Board Related Matters - Finance and Indemnity - Code of Conduct/Appeals - Removal of a Board Member(s)

The meeting debated a number of the matters raised by members under each of these headings and in particular in relation to the composition and operation of the Board Appointment Panel. Ultimately the only amendments supported by the bulk of the meeting to the draft constitution circulated with the notice of meeting were as follows:

• Correction of a typo in clause 20.3;

• Tenure of Officers being increased from 2 years to 3 years.

Motion K Binnie then moved the following motion on behalf of the Board:

The Hockey New Zealand Board move that the proposed amendments to the Constitution, as distributed to members with the notice of meeting, and as have been updated by this meeting, are approved. The motion was approved by 86% of Member votes in favour.

Moved: Hockey New Zealand Board Seconded: Wellington / Carried PRESENTATION OF 2016 ANNUAL PLAN AND BUDGET

Ian Francis presented the 2016 Annual Plan and Budget for Hockey New Zealand.

Further to the 2020 Strategy workshop session held the day before, he spoke to the 2020 Strategy and the 2016 priorities.

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There are four key objectives, with people at the heart of our strategy • Grow – the hockey community • Win- on the world stage • Deliver – world class events • Strengthen – the business 21 key goals have been set with outcomes linked to the key goals within the strategic plan, including milestones for each year to 2020 He reiterated the vision: ‘To be the World’s Best Hockey Nation’ and, mission: ‘To enhance the capability and culture throughout the hockey community to achieve our strategic vision’ In 2016 the key priorities are:

• Strengthen the hockey Community • Medal at Rio • Secure Our 2020 Strategy • Secure our suite of commercial partners and funders

2nd Tier Priorities:

• Constitutional Reform Complete • Implementation of digital strategy • NHC implementation • Delivery of coaching strategy

I Francis spoke to the purpose of each area of the organisation, the milestones and outcomes for 2016. Grow the hockey community: - 3.3% growth in Winter participation - 5% growth in summer participation - 1,500 new social/recreational participants - Deliver coaching strategy - Deliver umpiring strategy - Clubs needs analysis - Club capability - Adult participation research - Identifying trends and implementation of advisory groups

World Class Events: - 2016 FIH Events

• FIH Event bidding 2019 – 2022 • 2018 FIH Congress • 2017 Women’s World League Development

- HNZ Owned Events • Trans-Tasman 2016 • Women’s 8 Nations

- Domestic Tournaments • Competition Review

- National Facilities Strategy Completed • 3 new turfs completed

I Francis invited Terry Evans to speak to the High Performance 2016 plan.

HNZ High Performance 2020 Strategy is to ‘Win medals at major competitions – teams ranked in the top 4’

- Build the Base of World Class Athletes - Develop sustainable fluent programmes - Grow the Hockey talent development system - Attract, develop and retain the best people - High quality competitions – domestic and international

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He spoke to the 2016 deliverables being:

- Establishment of a daily training environment - Development squad, Future/Junior BS programmes – Junior World Cup - National coach and athlete pathway established - Coach and athlete pathway, development and retention programmes - Competition review, and international strategic relationships. I Francis spoke to Strengthen the Business objective and the 2016 priorities: Media, Online and Broadcast

- Black Sticks remain primary media focus - Continue to grow social media – followers and engagement - Further development of www.hockeynz.co.nz - Commercialisation of digital assets - Continue the roll-out of myHockey database

Commercial

- Attract new commercial cash revenue of 250K - Renewal of expiring partnerships - Grow commercial value - Increase funding support by 238K - Manage two procurements projects delivering savings to associations

Associations and Regions

- Strategy/Structural review - Greater direction to and connection with the regions – regional talent programmes and

community sport initiatives - National database

HNZ

- HNZ capability – events, community sport, talent development - HNZ policy and governance – Membership structure and Constitution - Our 2020 Hockey Strategy refresh - International relationships – Australia, Oceania, FIH

2016 Budget

I Francis spoke to the 2016 Budget that had been approved by the Hockey New Zealand Board HNZ net surplus of $51K Hockey Foundation net surplus of $127K

Hockey Foundation P Simmonds invited Kylie Clegg, Hockey Foundation Chair to talk to the Hockey Foundation 2016 plan. K Clegg acknowledged the dedication and commitment of the previous trustees, Patrons and donors. She expressed gratitude to the longer standing trustees, Carl Blanchard, Tone Borren and Craig Armitage who stepped off the foundation in March this year. She spoke to the appointment of the new trustees that have joined the Hockey Foundation; Dave Wigmore from Auckland in 2015, Kate Wilson Dunedin and Andrew Hastie Christchurch in 2016. The 2020 goal for the Hockey Foundation is to build the endowment fund to 2.5m by 2020 to support grass roots hockey, with donations over $1000 being able to be tagged specifically to associations or regions. In 2015 $200,000 went into grassroots hockey and $60,000 was paid out in regional grants . The 2016 focus is to raise awareness and fundraise throughout New Zealand via

• Promotion at Masters • Charity of choice at Striking Gold book launches

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• Gala Dinners • Golf Day

K Clegg spoke to the number of ways that everyone in the community can contribute;

• Tick $10 Hockey Foundation box at registration • Make a donation at www.hockeyfoundation.org.nz • Leave a bequest • Organise a fundraising event for the Hockey Foundation

She reiterated that the Hockey Foundation represents everything that is good about hockey, and encouraged everyone to help make it even better.

AWARDS Life Member Nomination

D Ellwood advised that at the March Board meeting the HNZ Board resolved unanimously to accept the nomination from Canterbury Hockey Association for Life Membership for David Appleby, as presented in the AGM papers. He spoke to the nominations P Simmonds asked Members accept the nomination with a show of hands. There was unanimous approval for the Life Member nomination for David Appleby. Pakistan Trophy As announced and presented at the HNZ Service Awards dinner the previous evening, the HNZ Board had unanimously approved the Pakistan Trophy nomination from Northland for Sue Shepherd. Congratulations were extended to Sue Shepherd for her contribution to hockey and presentation of this award. Service Awards The Service Awards were also presented at the HNZ Service Awards dinner. Peter Cox – Nomination by Canterbury, awarded Gold Service Hilary Stubbs – Nomination by Canterbury, awarded Gold Service Congratulations to both of these awardees, for over 25 years’ service to hockey.

APPOINTMENT OF AUDITOR

BDO have confirmed their support of HNZ as an audit partner on a pro bono basis for 2016. It is recommended that the Chartered Accounting firm BDO of Auckland are appointed as Auditors for Hockey New Zealand for 2015.

Moved: P Simmonds Seconded: Marlborough / Carried GENERAL BUSINESS

P Simmonds called for any general business.

There being no further business, P Simmonds closed the meeting at 12.15pm

Following the AGM, the Hockey New Zealand Board met with the Chairs from attending Associations and

Regions for a general session on governance level issues being experienced.

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4. 29TH Annual Report and Audited Accounts for the year ended 31 December 2016

As detailed in the 2016 Annual Report as attached with this pack titled Appendix 2

5. 2016 Audit Report from Auditors – BDO As provided in the 2016 Annual Report attached with this pack titled Appendix 2

6. Elections

6.1 Election of Officers 2016

6.1.1 Patron Her Excellency the Right Honourable Dame Patsy Reddy, Governor General As per section 7.2.c of our constitution, as there is only one candidate for office that person will be declared to be elected and there is no need for a vote 6.1.2. President Nominations

Neil Edmundson

OFFICER NOMINATIONS President – NEIL EDMUNDSON

• Has played hockey from 1975 in Canterbury

• Hawkes Bay and NZ Universities to NZ Masters currently

• Canterbury Hockey Association executive from 1976 to 1981

• Hawke’s Bay Hockey Association executive from 1983 to 2014 and Men’s Manager 1990 – 1998

• Representative hockey player for Canterbury 1975-1981, Hawke’s Bay 1982-2013, NZ Universities 1974-1978, and NZ Masters Men 1998-2013

• Trustee for Hawke’s Bay Artificial Surfaces Trust

• Member of HNZ Facilities Group

• Chartered Accountant

• Senior partner Oldershaw and Co

• Retired (2014) President Hawke’s Bay Hockey Association

• Company Director Marewa Trustees 2014 Ltd, Oldershaw and Co (Wealth) Limited, Marewa Trustees Moteo Limited

• Hockey New Zealand Vice President since 2011

As per section 7.1 of our constitution, the convention will be that the Vice-President is the alternative gender to the President and will succeed him/her after a three-year term. This AGM marks the end of Penny Simmonds three year term as President. As per section 7.2.c of our constitution, as there is only one candidate for office that person will be declared to be elected and there is no need for a vote

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6.1.3. Vice Presidents

Vice-President Female – No nominations received for this role

Nominations for this vacancy will be taken at the AGM (Clause 10.2, C (vii) of the NZHF Rules)

6.2 Election of Board Members 2016

BOARD NOMINATIONS – Female, 1 Vacancy – Male, 1 Vacancy – 2 nominations follow:

Memorandum to: Ian Francis, CEO, Hockey New Zealand

From: The Board Appointments Panel Date: 5th April 2017

Subject: Recommendations in respect of nominations for vacant positions of Elected Board Members for consideration at the 2016 AGM to be held on 6 May 2017 Introduction We refer to the Board Member appointments process as outlined in the Constitution. The 3 person Appointments Panel comprises: 1. Hilary Poole (being independent of the Board and who has an interest and understanding of hockey in NZ) and 2. Stephen Leavy, founding partner of the Executive Search firm Hobson Leavy (being an independent professional who is experienced in governance and the functions and appointment process of directors and/or trustees in NZ) and 3. Dean Ellwood (being the Chairperson of the HNZ Board)

In respect of the two Elected Board Member vacancies (one male and one female) two valid nominations were received. The Panel’s recommendation to the General Meeting in respect of the individual to fill the vacant female position is Anne Urlwin.

Anne’s detailed CV is attached and summarised below. Anne has been on the HNZ Board for the past three years and during that period not only chaired the HNZ Board’s Audit, Finance and Risk Committee but also has more recently been on the Board’s HR Committee. As a highly regarded and well qualified professional director, Anne brings a wealth of experience to the Board. Anne’s contribution to the Governance of HNZ has been immense and management and the Board both value her involvement. Whilst knowledge of Hockey generally is limited, Anne’s past experience on the Board of NZ Cricket allows her to provide valuable insights on the challenges and successes of another major dual gender sporting code in NZ (respecting at all times the confidentially provisions of that governance role). Hockey New Zealand is indeed fortunate to have an individual of Anne’s standing on its Board.

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The Panel’s recommendation to the General Meeting in respect of the individual to fill the vacant male position is Andrew Gaze. Andrew’s CV is attached and summarised below. Andrew has been a co-opted member of the HNZ Board for over a year. Andrew was invited to join the board so that his experience in the sports related sponsorship and other marketing contracts could be leveraged. Andrew’s involvement on the Board Commercial Committee, which he now chairs, has been significant and his support of management in this strategically important area is not only effective but also much appreciated. Whilst Andrew’s governance experience is not as extensive as other Board members his commercial management experience at senior levels in a number of organisations both in NZ and globally, is highly relevant at a time when HNZ is commencing the execution of its 2020 strategy.

6.2.1 Elected Female Board Member Vacancy

ANNE URLWIN

• Hockey NZ Board Member (2014-present)

• Chair of Hockey NZ Audit, Finance and Risk Committee

• Committee Member of Hockey NZ HR and Remuneration Committee

• Extensive Governance Experience including current roles as: - Naylor Love Enterprises (commercial construction) - Deputy Chairman Southern Response Earthquake Services Ltd (formerly AMI

Insurance Ltd);

- Director at Chorus Ltd, Steel & Tube Holdings Ltd, Direct OnePath Life (NZ) Ltd (insurance subsidiary of ANZ Bank)

- Independent Chairman Te Runanga Audit and Risk Committee of Te Runanga o Ngai Tahu

• Senior financial management roles in the corporate sector (1990 – 1998)

• Self-employed since 1998 as professional director, chartered accountant and business consultant

• Professional Association membership with FCA, ACIS, FNZIM, CFinstD and MAICD

• University of Canterbury, Bachelor of Commerce degree.

6.2.2 Elected Male Board Member Vacancy

ANDREW GAZE

• Hockey NZ Board Member: Co-opted Member (Jan 2016 to present).

• Current Chair of Hockey NZ Commercial Sub-committee (Jan 2016 to present).

• Kristin School Board of Governors and Marketing Sub-Committee Chair (June 2016 – present).

• Employed as Head of Global Sales - Tru-Test Ltd (2015 – present).

• Vast work experience within the commercial and sales industries with Konica Minolta Ltd (2012-15), Les Mills International (2012), Adidas (1998-2011) in various roles with Adidas NZ, Adidas International and Adidas Group including Sales Director for South East Asia, Vice President of Global Sates for Asia, Global Head of Rugby and Marketing Manager, Fay Richwhite (1996-98) Commercial Manager.

• Since his return to New Zealand in 2012, Andrew has had parental involvement with his youngest daughter having played school and representative hockey for and within the North Harbour Association

• Active volunteer within the North Harbour community, across a number of organisation's including Takapuna Rugby Club, Takapuna Cricket Club, North Harbour Rugby, North Harbour Cricket, Kristin School and Northern Performing Arts in coaching, team management or administrative capacities.

• Involvement with the Manu Samoa Rugby, NZ Rugby, British & Irish Lions Ltd, International

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Rugby Board and Rugby World Cup 1999 Ltd, Rugby World Cup 2003, Rugby World Cup 2007 and the successful NZ Rugby bid to host the 2011 Rugby World Cup.

• Andrew has also negotiated global sports marketing contracts with global icons including Jonah Lomu, Jonny Wilkinson, Ritchie McCaw, Dan Carter and Martin Johnson.

• 2008: INSEAD — Executive Education Programme

• 1986 to 1990: AUT — National Certificate of Business & Diploma of Accountancy (part completed)

7. 2017 Annual Plan and Budget Presentation at AGM

8. AWARDS

Life Member Award Nominations The Board of Hockey New Zealand have unanimously accepted the following nomination for Life Membership for voting on by Members. Nominee: RAMESH PATEL Nominated by: Auckland Hockey Association Ramesh is an exceptionally reliable, diligent, and trustworthy person. He is patient to a fault and adopts a very player centric approach in all his activities. Ramesh is also a very loyal person and supportive to all those he works with, plays with, or coaches. Ramesh maintains the highest ethical standards in all his personal activities. Ramesh’s other special services have been:

- His record as a New Zealand player speaks for itself 4 Olympic Games, 1972, 1976 (Gold Medal), 1980 (team withdrawn), 1984.

- Regular member of NZ (and Auckland Teams) teams over this period until 1986 playing 122 Tests

- Represented New Zealand in the inaugural International Masters Tournament in 1993 - Became Coaching Co-ordinator in the first NZHF staff establishing our very successful

and Innovative programmes

- Became CEO NZHF/HNZ in 1990 remaining until his resignation in 2009 remaining as Coaching Director for another year (22 yrs.)

- Was an innovative and trusted CEO in New Zealand sport - Stood down as CEO working as Hockey Director until resigned - Since resigning has worked with HNZ to organise and manage International events - Became a member of FIH Rules Board in 2011 — 2014 - Is a current member of the Halberg Awards selection panel - Throughout his life he has continued to play and coach hockey in Auckland at all levels - Coached the New Zealand U -18 Women’s team - Continues to work in hockey as a Club and School Coach. Currently Hockey Director at

St Kentigern College

- Awarded Queens Service Medal (QSM) in New Year’s Honours 1988

▪ Pakistan Trophy Award no nominations received.

▪ Service Award recipients will be announced and presented at the Hockey New Zealand

Awards Dinner.

9. Appointment of Auditor The current Auditors of Hockey New Zealand are the Chartered Accounting firm of BDO Auckland.