New York State Physician Profile · Web viewNew York State Physician Profile Databases and Linkages MANUAL This manual provides the technical details of the design of the data model

New York State Physician Profile

Database Manual

March 2009

PROPRIETARY

NEW YORK STATE PHYSICIAN PROFILE DATABASES AND LINKAGES MANUAL

This manual provides the technical details of the design of the data model and its attributes (specific data elements) and tables (groups of attributes) as well as the relationships between these attributes and tables. Additionally, this manual provides detailed source and usage information for data attributes. Specifically, external attributes are identified with their primary and secondary sources and if physicians are allowed to change the database information.

This manual is organized as follows:

Section 1: Data ModelSection 2: Data DictionarySection 3: External Files and Import Procedures

1 New York State Physician Profile Source Databases and LinkagesPROPRIETARY

1. Data Model

The New York State Physician Profile Data Model provides a graphical representation of the relationships between the various tables and attributes used in the New York State Physician Profile data system. The data model has two separate and distinct components, the Central Repository and The Public Web. Each of these is graphically displayed on the pages that follows:


NY PHYSICIAN PROFILE DATA MODEL

Central Repository Elements


contains

identi fies_school_of

identi fies_place_of

generates

is_represented_by

makes


contains

contains_narrative_about

identi fies_status_of

identi fies_source_of

identi fies

NY_MEDICAL_SCHOOL

SCHOOL_CODE: VARCHAR2(5) NOT NULL

SCHOOL_NAME_TEXT: VARCHAR2(80) NULLST ATUS_INDC: VARCHAR2(1) NULL

PROF ILE_ELEMENT

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULL

SOURCE_CODE: VARCHAR2(2) NULLINFORMATION_DAT E: DATE NULLELEMENT_STAT US_CODE: VARCHAR2(1) NULLST ATUS_DATE: DATE NULLNOTE_KEY: NUMBER NULLVERIF IED_INDC: VARCHAR2(1) NULLVERIF IED_DATE: DATE NULLNOT_APPLICABLE_INDC: VARCHAR2(1) NULLPREVIOUS_ELEMENT_KEY: NUMBER NULLHISTORICAL_INDC: VARCHAR2(1) NULLPHYSICIAN_RESPONSE_INDC: VARCHAR2(1) NULLWORKER_IDNO: NUMBER NULL

PHYSICIAN_PROFILE

PHYSICIAN_IDNO: NUMBER NOT NULL

PROF ILE_STAT US_INDC: VARCHAR2(1) NULLELECTRONIC_F ILING_INDC: VARCHAR2(1) NULLAMA_MISMATCH_INDC: VARCHAR2(1) NULLSOURCE_UPDAT E_INDC: VARCHAR2(1) NULLGRACE_PERIOD_DATE: DAT E NULLPRINT _REQUEST_INDC: VARCHAR2(1) NULL

ELEMENT_MAST ER

ELEMENT_IDNO: VARCHAR2(4) NOT NULL

DESCRIPT ION_T EXT : VARCHAR2(30) NULLST ATUS_INDC: VARCHAR2(1) NULLSELF_REPORT_INDC: VARCHAR2(1) NULL

SOURCE_CODE

SOURCE_CODE: VARCHAR2(2) NOT NULL

DESCRIPT ION_T EXT : VARCHAR2(20) NULLST ATUS_INDC: VARCHAR2(1) NULLDISCRIMINATOR_T EXT : VARCHAR2(20) NULL

ELEMENT_STAT US

ELEMENT_STAT US_CODE: VARCHAR2(1) NOT NULL

DESCRIPT ION_T EXT : VARCHAR2(20) NULLST ATUS_INDC: VARCHAR2(1) NULL

NOTE

NOTE_KEY: NUMBER NOT NULL

NOTE_TEXT: LONG VARCHAR NULLCREAT E_DATE: DATE NULL

PHYSICIAN_STAT EMENT

NOTE_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULL

WORKER_IDNO: NUMBER NULL

MEDICAL_SCHOOL_ATT ENDED


SCHOOL_CODE: VARCHAR2(5) NULLOTHER_SCHOOL_TEXT: VARCHAR2(80) NULLRECEIVE_DATE_TEXT: VARCHAR2(15) NULL

MEDICAL_SCHOOL

SCHOOL_CODE: VARCHAR2(5) NOT NULL

SCHOOL_NAME_TEXT: VARCHAR2(80) NULLST ATUS_INDC: VARCHAR2(1) NULL

MEDICAL_SCHOOL_APPOINTMENT

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLAPPOINT MENT_KEY: NUMBER NOT NULL

SCHOOL_CODE: VARCHAR2(5) NULLOTHER_SCHOOL_TEXT: VARCHAR2(80) NULLBEGIN_DATE: DATE NULLEND_DATE: DATE NULL

COMMUNIT Y_SERVICE

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLSERVICE_KEY: NUMBER NOT NULL

SRVC_DESCRIPTION_TEXT: VARCHAR2(254) NULL

is_a

MEDICAL_SCHOOL_RESPONSIBILITY


RESPONSIBILIT Y_INDC: VARCHAR2(1) NULL


identi fies_level_of

rates

contains

identi fies_ty pe_of


generates


RATING_CODE

RATING_CODE: VARCHAR2(1) NOT NULL


PRIVILEGE_RENEW_RESIGN

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLRENEW_KEY: NUMBER NOT NULL

RENEW_RESIGN_DAT E: DATE NULL

OPMC_ACT ION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLACTION_KEY: NUMBER NOT NULL

ACTION_DATE: DAT E NULLFINAL_ACT ION_TEXT: VARCHAR2(1000) NULLACTION_SUMMARY_T EXT : LONG VARCHAR NULLDELETE_INDC: VARCHAR2(1) NULL

MAILING_TYPE

MAILING_TYPE_CODE: VARCHAR2(1) NOT NULL


PROF ILE_MAILING

PHYSICIAN_IDNO: NUMBER NOT NULLMAILING_KEY: NUMBER NOT NULL

MAILING_TYPE_CODE: VARCHAR2(1) NULLMAILING_DATE: DATE NULLRETURNED_MAIL_INDC: VARCHAR2(1) NULLPROF ILE_RESPONSE_DATE: DAT E NULLPHYSICIAN_SIGNAT URE_INDC: VARCHAR2(1) NULLPROF ILE_UPDATE_INDC: VARCHAR2(1) NULLRESPONSE_RECEIVED_INDC: VARCHAR2(1) NULLMAIL_STAT US_INDC: VARCHAR2(1) NULL

CRIMINAL_CONVICT ION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLCONVICT ION_KEY: NUMBER NOT NULL

OFFENSE_TEXT : VARCHAR2(50) NULLCONVICT ION_DATE: DATE NULL

PRIVILEGE_LOSS_RESTRICTION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLRESTRICT ION_KEY: NUMBER NOT NULL

LOSS_REST RICTION_DAT E: DATE NULL

HOSPITAL

HOSPITAL_CODE: VARCHAR2(4) NOT NULL

HOSPITAL_NAME_T EXT : VARCHAR2(100) NULLST ATUS_INDC: VARCHAR2(1) NULL

MALPRACT ICE

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLMALPRACT ICE_KEY: NUMBER NOT NULL

MALPRACT ICE_TYPE_CODE: VARCHAR2(1) NULLCLOSE_DAT E: DATE NULLAMOUNT_NUMB: NUMBER NULLZIP_CODE_TEXT: VARCHAR2(10) NULLFACILITY_NAME_T EXT : VARCHAR2(70) NULLCLAIM_NUMBER_TEXT: VARCHAR2(20) NULLINSURANCE_CO_TEXT: VARCHAR2(254) NULLPHONE_NUMBER_TEXT: VARCHAR2(20) NULLCOUNTY_NAME_TEXT: VARCHAR2(25) NULLDELETE_INDC: VARCHAR2(1) NULLREPORT_INDC: VARCHAR2(1) NULLRATING_CODE: VARCHAR2(1) NULLMALPRACT ICE_IDNO: NUMBER NULLOPMC_IDNO: NUMBER NULLCASE_IDNO: NUMBER NULLSEVERITY_CODE: VARCHAR2(1) NULL

ADMITTING_PRIVILEGE

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLADMITTING_KEY: NUMBER NOT NULL

HOSPITAL_CODE: VARCHAR2(4) NULL

MALPRACT ICE_TYPE

MALPRACT ICE_TYPE_CODE: VARCHAR2(1) NOT NULL


COMPLETED_WEB_PAGE

PHYSICIAN_IDNO: NUMBER NOT NULLPAGE_NUMBER_TEXT: VARCHAR2(2) NOT NULL

SEVERITY_CODE

SEVERITY_CODE: VARCHAR2(1) NOT NULL

SEVERITY_TEXT: VARCHAR2(10) NULLST ATUS_INDC: VARCHAR2(1) NULL


identi fies_state_of





LICENSE


LICENSE_DATE: DAT E NULLLICENSE_NAME_TEXT: VARCHAR2(50) NULL

CONT ACT_NUMBER


PHONE_NUMBER_TEXT: VARCHAR2(20) NULLFAX_NUMBER_T EXT : VARCHAR2(20) NULLEMAIL_ADDRESS_TEXT: VARCHAR2(100) NULL

ADDRESS

ADDRESS_KEY: NUMBER NOT NULL

ADDRESS_LINE1_TEXT: VARCHAR2(40) NULLADDRESS_LINE2_TEXT: VARCHAR2(40) NULLADDRESS_LINE3_TEXT: VARCHAR2(40) NULLADDRESS_LINE4_TEXT: VARCHAR2(40) NULLCITY_NAME_TEXT: VARCHAR2(30) NULLST ATE_CODE: VARCHAR2(2) NULLZIP_CODE_TEXT: VARCHAR2(10) NULLCOUNTRY_NAME_TEXT: VARCHAR2(30) NULLPROVINCE_NAME_TEXT: VARCHAR2(20) NULL

ST ATE_CODE

ST ATE_CODE: VARCHAR2(2) NOT NULL

DESCRIPT ION_T EXT : VARCHAR2(20) NULL

CONT ACT_ADDRESS


ADDRESS_KEY: NUMBER NULL



identi fies_participation_inidenti fies_state_of

is_area_of

is_place_of

identi fies_heal th_plan_of

INSURANCE_PROGRAM_CODE

INSURANCE_PROGRAM_CODE: VARCHAR2(3) NOT NULL

DESCRIPT ION_T EXT : VARCHAR2(30) NULLST ATUS_CODE: VARCHAR2(1) NULLSORT _NUMB: NUMBER NULL

OUTOFST ATE_SANCTION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLSANCT ION_KEY: NUMBER NOT NULL

ST ATE_CODE: VARCHAR2(2) NULLSANCT ION_DATE: DATE NULLFINAL_ACT ION_TEXT: VARCHAR2(500) NULLSUMMARY_TEXT: LONG VARCHAR NULL

HEALTH_PLAN_CODE

HEALTH_PLAN_CODE: VARCHAR2(3) NOT NULL

DESCRIPT ION_T EXT : VARCHAR2(70) NOT NULLST ATUS_INDC: VARCHAR2(1) NULLPLAN_IDNO: VARCHAR2(7) NULL

HEALTH_PLAN_CONTRACT

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLCONT RACT _KEY: NUMBER NOT NULL

HEALTH_PLAN_CODE: VARCHAR2(3) NULLOTHER_PLAN_TEXT: VARCHAR2(250) NULL

INSURANCE_PROGRAM

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLPROGRAM_KEY: NUMBER NOT NULL

INSURANCE_PROGRAM_CODE: VARCHAR2(3) NULLPARTICIPAT ION_INDC: VARCHAR2(1) NULLOTHER_PROGRAM_TEXT: VARCHAR2(30) NULL

GRADUATE_MEDICAL_EDUCATION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLGME_KEY: NUMBER NOT NULL

AMA_HOSPIT AL_CODE: VARCHAR2(6) NULLGME_DATE: DAT E NULLSPECIALTY_CODE: VARCHAR2(3) NULLPRIMARY_SPECIALTY_INDC: VARCHAR2(1) NULLDELETE_INDC: VARCHAR2(1) NULL

GME_SPECIALTY_CODE

SPECIALTY_CODE: VARCHAR2(3) NOT NULL


PUBLICATION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLPUBLICATION_KEY: NUMBER NOT NULL

PUBLICATION_TEXT: VARCHAR2(100) NULLARTICLE_T ITLE_TEXT: VARCHAR2(100) NULLPUBLICATION_DATE: DATE NULL

AMA_HOSPIT AL

AMA_HOSPIT AL_CODE: VARCHAR2(6) NOT NULL

DESCRIPT ION_T EXT : VARCHAR2(50) NULLST ATUS_INDC: VARCHAR2(1) NULLCITY_NAME_TEXT: VARCHAR2(20) NULLST ATE_CODE: VARCHAR2(2) NULL


has_a

identi fies_is suing_agency_ofhas

identi fies_is suing_agency_ofidenti fies_heal th_plan_of

ELECTRONIC_QUESTIONNAIRE

SEQUENCE_KEY: NUMBER NOT NULL

ADEQUATE_EXPLAIN_INDC: VARCHAR2(1) NULLINADEQUATE_EXPLAIN_TEXT: VARCHAR2(1000) NULLLOGIN_DIRECTIONS_INDC: VARCHAR2(1) NULLUNCLEAR_LOGIN_TEXT: VARCHAR2(1000) NULLUNDERSTAND_QUESTION_INDC: VARCHAR2(1) NULLDIFFICULT_QUEST ION_TEXT: VARCHAR2(1000) NULLSCREEN_READABILITY_INDC: VARCHAR2(1) NULLSCREEN_UNREADABILITY_T EXT : VARCHAR2(1000) NULLCOMPLETION_DIRECTIONS_INDC: VARCHAR2(1) NULLUNCLEAR_ONLINE_T EXT: VARCHAR2(1000) NULLMANDATORY_COMPLETION_T IME: VARCHAR2(20) NULLOPTIONAL_COMPLET ION_TIME: VARCHAR2(20) NULLCOMPLETION_DIFFICULTY_INDC: VARCHAR2(1) NULLCOMPLETION_DIFFICULTY_T EXT : VARCHAR2(1000) NULLRECOMMENDATIONS_INDC: VARCHAR2(1) NULLRECOMMENDATIONS_TEXT: VARCHAR2(1000) NULL

SUBCERTIFICAT ION_CODE

CERTIFICAT ION_CODE: VARCHAR2(4) NOT NULLSUBCERTIFICAT ION_CODE: VARCHAR2(1) NOT NULL


BOARD_SUBCERTIFICATION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLSUBCERTIFICAT ION_KEY: NUMBER NOT NULL

CERTIFICAT ION_CODE: VARCHAR2(4) NULLSUBCERTIFICAT ION_CODE: VARCHAR2(1) NULLEXPIRATION_DATE: DATE NULLCERTIFICAT ION_DATE: DATE NULLDELETE_INDC: VARCHAR2(1) NULL

BOARD_CERTIFICAT ION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLCERTIFICAT ION_KEY: NUMBER NOT NULL

CERTIFICAT ION_CODE: VARCHAR2(4) NULLCERTIFICAT ION_DATE: DATE NULLEXPIRATION_DATE: DATE NULLDELETE_INDC: VARCHAR2(1) NULL

CERTIFICAT ION_CODE

CERTIFICAT ION_CODE: VARCHAR2(4) NOT NULL


LICENSEE_LIMIT ATION

ELEMENT_IDNO: VARCHAR2(4) NOT NULLELEMENT_KEY: NUMBER NOT NULLPHYSICIAN_IDNO: NUMBER NOT NULLLIMITAT ION_KEY: NUMBER NOT NULL

LIMITAT ION_DESCRIPTION_T EXT : LONG VARCHAR NULL

AMA_AOA_CERT _XREF

CERTIFICAT ION_CODE: VARCHAR2(4) NOT NULL

AOA_CERT IFICATION_CODE: VARCHAR2(8) NULL

CALL CENTER/SECURITY 5 New York State Physician Profile Source Databases and Linkages

PROPRIETARY

identi fies_driver_s_license_st

identi fies_sedx _of

identi fies_address_for

is_granted

identi fies_customer_ty pe_of


identi fies_language_of

is_a

is_a


identi fies_place_ofidenti fies_place_of


has_a

coordinates_w ith

is_a


is_an

employesis_an

is_represented_by



records

identi fies_material_for

CURRENT_IDNO

IDNO_TYPE_CODE: VARCHAR2(1)

CURRENT_IDNO_KEY: NUMBERDESCRIPT ION_T EXT : VARCHAR2(20)

NAME

NAME_KEY: NUMBER

LAST_NAME_TEXT: VARCHAR2(30)FIRST _NAME_T EXT : VARCHAR2(30)MIDDLE_NAME_TEXT: VARCHAR2(30)NAME_SUF FIX_TEXT: VARCHAR2(10)

ADDRESS

ADDRESS_KEY: NUMBER

ADDRESS_LINE1_TEXT: VARCHAR2(40)ADDRESS_LINE2_TEXT: VARCHAR2(40)ADDRESS_LINE3_TEXT: VARCHAR2(40)ADDRESS_LINE4_TEXT: VARCHAR2(40)CITY_NAME_TEXT: VARCHAR2(30)ST ATE_CODE: VARCHAR2(2) (FK)ZIP_CODE_TEXT: VARCHAR2(10)COUNTRY_NAME_TEXT: VARCHAR2(30)PROVINCE_NAME_TEXT: VARCHAR2(20)

HPN_COORDINAT OR

COORDINAT OR_IDNO: NUMBER (FK)

NAME_KEY: NUMBER (FK)TITLE_TEXT: VARCHAR2(40)PHONE_NUMBER_TEXT: VARCHAR2(20)ALT REF

ACTOR_IDNO: NUMBER (FK)ALT REF TYPE_CODE: VARCHAR2(5) (FK)

ALT REF _ID_TEXT: VARCHAR2(20)

ALT REF TYPE_CODE

ALT REF TYPE_CODE: VARCHAR2(5)

ALT REF TYPE_TEXT: VARCHAR2(60)ALT REF TYPE_ST AT_INDC: VARCHAR2(1)

ACTORTYPE_CODE

ACTORTYPE_CODE: VARCHAR2(1)

ACTORTYPE_TEXT: VARCHAR2(20)ACTORTYPE_ST AT_INDC: VARCHAR2(1)

ACTOR

ACTOR_IDNO: NUMBER

ACTORTYPE_CODE: VARCHAR2(1) (F K)

USER_PHYSICIAN_ASSOCIAT ION

USER_IDNO: NUMBER (F K)PHYSICIAN_IDNO: NUMBER (F K)

ORGANIZAT ION

ORGANIZAT ION_IDNO: NUMBER (FK)

ADDRESS_KEY: NUMBER (FK)COORDINAT OR_IDNO: NUMBER (FK)

USER_T YPE_CODE

USER_T YPE_CODE: VARCHAR2(1)

DESCRIPT ION_T EXT : VARCHAR2(20)ST ATUS_INDC: VARCHAR2(1)DISCRIMINATOR_CODE: VARCHAR2(20)

SYSTEM_USER

USER_IDNO: NUMBER (F K)

NAME_KEY: NUMBER (FK)ORGANIZAT ION_IDNO: NUMBER (FK)USER_T YPE_CODE: VARCHAR2(1) (FK)TITLE_TEXT: VARCHAR2(40)NYSDOH_LOGIN_T EXT : VARCHAR2(20)ST ATUS_INDC: VARCHAR2(1)GENDER_CODE: VARCHAR2(1) (F K)BIRTH_DAT E: DATELOGINID_TEXT: VARCHAR2(10)LOGINPSWD_TEXT: VARCHAR2(16)

CALL_CENTER_CONTACT

CONT ACT_KEY: NUMBER

CUSTOMER_TYPE_CODE: VARCHAR2(2) (F K)ACTION_REQUEST _CODE: VARCHAR2(2) (FK)CONT ACT_DATE: DATECUSTOMER_NAME_TEXT: VARCHAR2(100)CUSTOMER_ORGANIZAT ION_T EXT: VARCHAR2(50)ADDRESS_KEY: NUMBER (FK)INFORMATION_TYPE_TEXT: VARCHAR2(100)NOTE_KEY: NUMBER (FK)ACTOR_IDNO: NUMBER (FK)USER_IDNO: NUMBER (F K)LANGUAGE_CODE: VARCHAR2(2) (FK)

MATERIAL_TYPE

MATERIAL_TYPE_CODE: VARCHAR2(1)

DESCRIPT ION_T EXT : VARCHAR2(20)ST ATUS_INDC: VARCHAR2(1)

MAILING_REQUEST

REQUEST_KEY: NUMBER

ACTOR_IDNO: NUMBER (FK)MATERIAL_TYPE_CODE: VARCHAR2(1) (FK)REQUEST_DATE: DAT EMAILING_DATE: DATERETURN_MAIL_INDC: VARCHAR2(1)NAME_TEXT: VARCHAR2(100)ADDRESS_KEY: NUMBER (FK)

LANGUAGE_CODE

LANGUAGE_CODE: VARCHAR2(2)


ST ATE_CODE

ST ATE_CODE: VARCHAR2(2)

DESCRIPT ION_T EXT : VARCHAR2(20)

ACTION_REQUEST _CODE

ACTION_REQUEST _CODE: VARCHAR2(2)


CUSTOMER_TYPE

CUSTOMER_TYPE_CODE: VARCHAR2(2)



identi fies_driver_s_license_st

identi fies_status_of

identi fies_sedx _of

identi fies_address_for

is_granted

coordinates_w ith

COUNTRY_CODE

COUNTRY_CODE: VARCHAR2(3)


AMA_XREF

SEQUENCE_KEY: NUMBER

ME_NUMB_TEXT : VARCHAR2(12)LICENSE_NUMB_TEXT: VARCHAR2(6)

WEB_AUTHORIZ ATION

USER_IDNO: NUMBER (F K)

AUTHORIZAT ION_ST ATUS_CODE: VARCHAR2(1) (FK)ST ATUS_DATE: DATEADDRESS_KEY: NUMBER (FK)HPN_PASSWORD_T EXT : VARCHAR2(8)HPN_PIN_NUMB: NUMBERPHONE_NUMBER_TEXT: VARCHAR2(20)FAX_NUMBER_T EXT : VARCHAR2(20)EMAIL_ADDRESS_TEXT: VARCHAR2(100)TAW_TEXT : VARCHAR2(8)DL_EXPIRATION_DATE: DAT EAT TEMPTS_NUMB: NUMBERDL_STAT E_CODE: VARCHAR2(2) (FK)

GENDER_CODE

GENDER_CODE: VARCHAR2(1)


AUTHORIZAT ION_ST ATUS

AUTHORIZAT ION_ST ATUS_CODE: VARCHAR2(1)


APPCONFIG

APPCF G_ID_TEXT: VARCHAR2(20)

APPCF G_VALUE_TEXT: VARCHAR2(50)


MISCELLANEOUS WEB PUBLICATIONMEDSCHOOL_RESP_STAGING

ELEMENT_IDNO: VARCHAR2(4)ELEMENT_KEY: NUMBERPHYSICIAN_IDNO: NUMBER

RESPONSIBILIT Y_INDC: VARCHAR2(1)INFORMATION_DAT E: DATE

PHYSICIAN_STAT EMENT_STAGING

NOTE_KEY: NUMBERPHYSICIAN_IDNO: NUMBER

NOTE_TEXT: CLOBCREAT E_DATE: DATE

OUTOFST ATE_SANCTION_STAGING

ELEMENT_IDNO: VARCHAR2(4)ELEMENT_KEY: NUMBERPHYSICIAN_IDNO: NUMBERSANCT ION_KEY: NUMBER

ST ATE_CODE: VARCHAR2(2)SANCT ION_DATE: DATEFINAL_ACT ION_TEXT: VARCHAR2(500)SUMMARY_TEXT: CLOBINFORMATION_DAT E: DATE

LICENSEE_LIMIT ATION_STAGING

ELEMENT_IDNO: VARCHAR2(4)ELEMENT_KEY: NUMBERPHYSICIAN_IDNO: NUMBERLIMITAT ION_KEY: NUMBER

LIMITAT ION_DESCRIPTION_T EXT : CLOBINFORMATION_DAT E: DATE

PUBLIC_WEB_F ILT ER

PHYSICIAN_IDNO: NUMBER

FILTER_TYPE_CODE: VARCHAR2(1)

MALPRACT ICE_STAGING

ELEMENT_IDNO: VARCHAR2(4)ELEMENT_KEY: NUMBERPHYSICIAN_IDNO: NUMBERMALPRACT ICE_KEY: NUMBER

MALPRACT ICE_TYPE_CODE: VARCHAR2(1)CLOSE_DAT E: DATEZIP_CODE_TEXT: VARCHAR2(10)COUNTY_NAME_TEXT: VARCHAR2(25)REPORT_INDC: VARCHAR2(1)RATING_CODE: VARCHAR2(1)INFORMATION_DAT E: DATE


Public Web Database




2. Data Dictionary

In this section, the relationships of the data attributes and tables to each other and to external sources and documents are detailed. Specifically, a detailed spreadsheet (NYPP Data Dictionary) is provided with the following information for the central repository. A second spreadsheet (Public Web Data Dictionary) is used to describe the public Web Database. Data definitions are only in the central repository spreadsheet as the public web is the current data subset of the central repository.

Entity or Table. Entity and table are synonymous terms that describe a related grouping of data elements that are referred to as attributes or columns. For example, a Name table may be comprised of last name, first name, and middle name columns as well as columns related to the source of the data and the identification of the doctor, by license number. For whom the specific information pertains. The following are the sections of the spreadsheet which relate to entity or tables:

Entity Name. The entity name is the plain text name of the table or grouping of elements.

Table Name. The system name for the entity or grouping of elements is the table name.

Entity Definition. This is a textual description of the table or entity.

Attribute or Column. Attribute and column are synonymous and are specific data elements. Attributes or columns can be filled through information provided from external data files, by information supplied by physicians, or can be generated by the Physician Profile system. Many column or attributes are used to relate other items or for systems actions and are never know by or visible to either the physician or public user. The following sections of the spreadsheet refer to attributes or entities:

Attribute Name. The attribute name is the text name of an individual element or column.

Column Name. The column name is the name used by the system for a single data element.

Column Datatype. The column datatype describes, is systems terms, the characters that comprise the column such as numbers or variable characters and specifies the maximum number of characters in the column or data element.


Column Definition. The column definition is a textual description of the column or data element.

On Initial Profile Survey. Attributes indicted with an “X” in this section will be contained on the pre-printed Profile Surveys sent to Physicians. Where “blank” is indicated, no information will be provided on the pre-printed Profile Surveys but space will be provided for the physician to report the information. The physician web site will handle data similarly in that indicated attributes will be displayed and those with “blank” will allow for entry by the physician.

On Profile Survey Review Copy. Indicated attributes, those with an “X” under this section header, will be contained on the Profile Survey review copies sent to Physicians after receipt and data entry of their Profile Survey response. The physician web site will handle data similarly in that indicated attributes will be displayed after entry by the physician.

On Profile Survey Codes Sheet. Indicated attributes are either codes or the text descriptions of codes. If indicated, these attributes will be provided on the Profile Survey Codes Sheet so that the Physician can enter the code onto the Profile Survey. The physician web site will handle data similarly in that physicians will be provided a list of indicated text attributes to choose from, although the codes are not needed on the web and will therefore not be provided.

On Public Web Site. Indicated attributes will be viewable on the public web site.

On Public Web Site if in Dispute. The data for some attributes is provided by outside sources and physicians are not provided the opportunity to change the data. In some cases, a physician may disagree with and dispute the data provided. If this occurs, the disputed information will be sent to the data source and the data may or may not be presented on the public web site, as detailed in this section.

Initial Sources. The sections of the spreadsheet specify how the data will be incorporated into the database during the initial phases of the program.

Self Report Only. All indicated attributes will only reflect self report information from physicians.


Pre-populate Source. This information indicates the primary source for pre-populating data for Profile Surveys and the physician web site.

Alternate Pre-populate Source. This information indicates the secondary source for pre-populating data for Profile Surveys and the physician web site. Secondary source data will be used only when primary data is not provided unless otherwise specified in Notes.

Doctor can Overwrite/Dispute. Pre-populated data can either be changed or disputed by physicians. Physicians will be allowed to change, on either hardcopy or web Profile Surveys, pre-populated data for attributes indicated as “Overwrite”. Conversely, physicians will not be allowed to change pre-populated attributes that indicate “Dispute”.

Call Center Counselor Enters. These data elements can be input by call center or helpline counselors.

Disputed Info Sent to. This section provides the data provider that is notified if a physician disputes their data for the attribute.

Updates. These sections detail actions related to on-going changes after initial verification in the early phases of the program.

External Sources. This section indicates which attributes will be updated by periodic files received from various data sources and what the source is for the update of the specific attribute.

Can be Updated on Website Without Doctor’s Review. Indicated attributes can be displayed on the public web site based on updates received from indicated sources without verification from physicians. Conversely, attributes on the public web site that are not indicated here will not be updated on the public web site until physician verification is obtained.

Overwrite Doctor Provided with Other Source. This section specifies which attribute’s data, if provided by doctors, can be replaced by data from external sources and under what conditions a replacement can occur.

Doctor can Change/Dispute. Physicians will be allowed to change on an on-going basis, on either hardcopy or web Profile Surveys, data for attributes indicated as “Change”. Conversely,


physicians will not be allowed to change attributes that indicate “Dispute” but instead may dispute the data.

Notes. These provide further information on the attribute or entity.


3. External Files and Import Procedures

The key external source for the Physician Profile database is the State Education Department (SED) file. The SED file is described in the following spreadsheets (Data File Exchange Formats, SED weekly and SED quarterly). Specifically, physician records are created based on data in the SED files. The Physician Profiling Database does not retrieve information from other sources unless there is already a record of the physician, derived from the SED file, in the database.

Information from SED records is loaded into the database if M-OFF = 1 and HD-STATUS = 1. Specifically, a new record is created if the license number is not found in the Physician Profile database. If a record already exists for the license number, changed data is input into the records, subject to the rules in Data Dictionary, if applicable.

Address fields are loaded from SED records if M-OFF > 1 and the license number in the record already exists in the Physician Profile database. These addresses, from SED records when M-OFF > 1 are for research purposes only and will not be displayed.

Data from all other sources is captured by the Physician Profile database only if a record with the same license number already exists. Those files are the AMA Physician Master file extract, the AOA Osteopath file extract, the OPMC Final Actions files, and the Medical Malpractice (MedMal) file from OPMC. If a record already exists in the Physician Profile database for the license number, changed data is input into the records, subject to the rules contained in the spreadsheet (Data Dictionary) noted above. File layouts and definitions for AMA and AOA may be obtained from AMA and AOA.


Documents

New York State Physician Profile · Web viewNew York State Physician Profile Databases and Linkages MANUAL This manual provides the technical details of the design of the data model