New York 3 8 CBT Regional Trainings 2018 - Computer Based ... · 9 . CBT Year 2 (2016-17) ... All Nextera® has no Java or Flash components or dependencies Mac The Mac secure browser

New York 3–8 CBT

Regional Trainings 2018

Introductions

30 January 2018.

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© Copyright Questar Assessment, Inc. All Rights Reserved

Today’s presentation can be found on

CBT Support:

https://cbtsupport.nysed.gov/hc/en-

us/articles/360000358371

Link to Presentation

3

https://cbtsupport.nysed.gov/hc/en-us/categories/201173603-Grades-3-8-ELA-and-Math-Computer-Based-Testing

https://cbtsupport.nysed.gov/hc/en-us/articles/360000358371



30 January 2018.

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Time Topic

Part 1

9:00-9:30am

• NYSED Overview of CBT & NYS initiative

• Review timelines & testing windows

Part 2

9:30-11:30am

• Overview of Questar’s platforms

• Technical Requirements

• Nextera Test Delivery System

• Nextera Admin

Part 3

11:30-12:00pm • Review of New Features

Lunch

12:00-1:00pm BREAK FOR LUNCH

Part 4

1:00-2:00pm • Live demonstration

Part 5

2:00-3:00pm • CBT Round Table Discussion

Agenda

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Part 1

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Overview of Computer-Based Testing (CBT)

NYS Initiative

Timelines

Testing Windows

Agenda

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CBT Progression

• This year’s CBT administration represents

an increase to more than 15% of all

schools administering at least one subject

and one grade level CBT.

• More than 40 scoring consortia have been

established for CBT Scoring this spring.

7

CBT Timeline

8 99

CBT Year 1 (2015-16)

All schools given the option to

administer stand-alone field tests on computers

902 schools administered field tests on computer

More than 60,000 students took the

field tests on computer

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CBT Year 2 (2016-17)

819 schools administered field tests on computer and more than 60,000 students took the field tests on

computer

All schools given the option to administer

operational tests with CBT in any subject, any

grade level

184 schools administered

operational tests with CBT and more than

28,000 students took the operational tests on

computer

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CBT Year 3 (2017-18)

More than 1200 schools plan to administer field

tests on computer

All schools given the option to administer operational

tests with CBT in any subject, any grade level

More than 650 schools plan to administer

operational tests with CBT and more than 100,000

students are expected to test on computer for each

CBT content area

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CBT Progression

Every school that administered CBT last spring in 2017 and ordered tests for the 2018 test administration is administering CBT for their second year.

• No “drop-outs” from last year’s administration

• More than 180 schools are second-year CBT

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CBT Schools by Region

• We continue to work

closely with our RIC

colleagues as the

first line of CBT

Support in the field.

• Again, this year, we

have operational

CBT schools in

every region in NYS.

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RIC/Region 2017

CBT Schools

2018 CBT

Schools

NERIC 31 144

CNYRIC 53 110

WNYRIC 27 85

MHRIC 5 58

EduTech/Wayne Finger Lakes 12 47

Monroe/MAARS 6 43

SCRIC 19 41

Eastern Suffolk 15 32

Big 5 NYC, Rochester, Syracuse, Yonkers

4 49

Nassau 12 19

LHRIC 6 17

MORIC 1 9

Greater Southern Tier (GST) 2 7

CBT 2018

• CBT Listserv, “CBT This Week” weekly messages

• CBT Support Articles

– Will include the “Known Issues” sections again during operational this year

• Lessons Learned after ELA and Math

• CBT Administrator’s Survey

• Feedback Sessions with RICs and with individual districts

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English Language Arts

Administration Dates April 10 – April 17

Make-Up Dates April 13 – April 20

Scoring Dates April 16 – May 3

CBT Operational Testing Dates

Math

Administration Dates May 1 – May 8

Make-Up Dates May 4 – May 11

Scoring Dates May 4 – May 16

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English Language Arts

Administration Dates May 21 – June 8

CBT Field Testing Dates

Math

Administration Dates May 21 – June 8

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Similarities: CBT Operational vs. Field Testing

Same Test Delivery System (Secure Browser is the

same and used for both tests)

Student User Name is the same (NYSSIS ID) and used

as the user ID for student login on both tests

Same Test Administration System (User accounts will

persist from operational in April/May to field testing later

in May)

Same Technical Requirements for Devices and Network

Same Customer Service Contact Information

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Differences: CBT Operational vs. Field Testing

Requires Technology Readiness Verification

Requires Constructed Responses to be Scored on Computer

(Regional Scoring Consortia or Vendor Scoring)

2 Testing Sessions

6 Day Administration Window

3 Day Make-Up Window

Entire grade should be scheduled for primary administration

on the same two consecutive days

School selects subject/grade for operational CBT

Operational tests only

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Differences: CBT Operational vs. Field Testing

One session to be administered in a single class period

of approximately 45 minutes

Low stakes testing environment – If technical difficulties

cannot be resolved in a reasonable amount of time, exit

testing, resume instructional day, and report to the Office

of State Assessment

Three-week administration window

Questar scores all responses

NYSED assigns the subject/grade for field testing

Field Tests only

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Part 2

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Overview of Questar’s Platforms

Technical Requirements

Nextera® Test Delivery System

Nextera® Admin

Agenda

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Overview of Questar’s Platforms

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Question Sampler

– Web-based tool where students can become familiar with the test format, the question types and the tools they will experience during testing

– Offers practice with previously released state questions


– Secure browser

– Students access and complete tests

– Downloaded to students’ devices

– Additional practice with previously released state questions

Nextera® Admin

– Online Test Administration System

– Multi-tiered, role-based system

– Manage students and student-test taking

ScorePoint

– Centrally-hosted software application to score written and constructed response items entered by students during computer-based testing

Questar’s Platform Overview

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Available from a webpage and

can be used by students,

parents, teachers, or

administrators.

Users can preview the testing

tools without downloading and

installing a secure browser or

application.

Users can preview test

accommodations and five

translated languages.

Text-to-Speech is available in

English only.

Three samplers per subject and

grade level.

Question Sampler

For the best experience use a Chrome

browser to access the Sampler

https://ny.nextera.questarai.com/tds/#practice

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https://ny.nextera.questarai.com/tds/#practice

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Secure, web-based administration system provides

access to all users with no additional download.

– Login

– Home

– Students

– Classes

– Tests

– Accounts

– Student Reports

– Downloads

– Help

Nextera ® Admin

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https://ny.nextera.questarai.com/Admin



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Secure Browser - Installed on each student device

Allows the test to be presented securely on the device

Provides confidence in saving student responses

– Test content cached to the student’s testing device

when student logs in

• Student’s responses are continuously sent to

Questar

• Responses stored/encrypted locally on

computer/device in case of network loss


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ScorePoint

Secure, web-based application

Thousands of readers can score online at the

same time

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https://ny-scorepoint.questarai.com/scorepoint





Technical Requirements

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System Notes Desktops Tablets

Windows Macintosh Chrome iOS Windows

Operating

System

7 | 8.1 | 10

2008 | 2012 (latest

service pack)

Mac OS X 10.9-10.13

Chromebook on OS

v59+

iPad on iOS 9.3.2-11.x

(iPad 2 or older not

supported)

Windows tablet on 8

Processor Intel Core 2 Duo 1.6 Ghz equivalent or higher CPU 1.6 Ghz + or

equivalent 1.0 Ghz dual core equivalent or higher

System

Memory

Minimum 512MB Free Ram

Recommended 1 GB Free RAM

Minimum 1 GB Free Storage Space

Supported

Browsers

Internet Explorer v9+

Microsoft Edge

Mozilla Firefox 38+

Google Chrome 49+

Apple Safari 8

Chrome Kiosk mode

support available

Screen Size

& Resolution Recommend 11.6" or larger screen size for desktops

Minimum 1024 X 768 screen resolution

Minimum 10" screen size

Minimum 1024 X 768 screen resolution

LAN

Network Min: 802.11g Wireless 54Mbps or greater; 100 Mbps LAN for desktops / Minimum available LAN bandwidth at each workstation: 1Mbps

Rec: 802.11n Wireless 150 Mbps or higher; 1 Gbps LAN for desktops / Recommended available LAN bandwidth at each workstation 2 Mbps

Internet

Speed Minimum per device: 150 Kbps

Recommended: 300 Kbps

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System Notes

Platform Notes

Chromebooks Chromebooks are supported with a Kiosk-mode Chromebook app

as well as on Chrome through secure managed accounts

All Nextera® has no Java or Flash components or dependencies

Mac The Mac secure browser is 64-bit only. Only Intel Macs are

supported, which are all 64-bit

Thin Clients While Questar’s platform does support thin client use, there are a

broad range of thin client types and configurations. Therefore,

additional testing is required to ensure all functionality is supported

on a specific setup.

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System Notes

Ports 80 and 443

Domains to Whitelist *.questarai.com

*.questarai.net

*.mobileapp.questarai.com (for Apple iPad devices)

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System Scan Recommendation

The System Scan tool displays

system specifications and

visual confirmation of whether

the system meets each of the

technical requirements

Items checked include: system

type, operating system, screen

resolution, browser type and

version, and whether or not the

browser is properly set up to

accept cookies.

http://www.questarai.com/readiness/

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http://www.questarai.com/readiness/

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Test Readiness Recommendation

Anyone can quickly determine their

local download/upload speed with

the Test Readiness Check.

By inputting some additional

information, these tools can be

used to validate if testing can be

completed:

For the number of concurrent

students testing

In the given timeframe

With the available bandwidth

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Operational CBT Technology Readiness

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Student Response Flowchart:

Continuous Internet Connection

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Internet Connection Lost and Restored During Testing

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Internet Connection Lost

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If Internet connection is lost, the student continues responding to test

questions without interruption. The student should not move to another

device as their responses are stored on their local device until connectivity

is re-established. If the student completes testing and the Internet

connection has not been restored, the following process occurs:

When the student tries to submit the test, the system will present an error

message directing the student to alert the test administrator.

The student’s responses remain on the device. The following steps

should be completed by the technology coordinator or test

administrator:

a) Restore Internet connection to the device

b) If the student has logged out, direct them to log in again

c) Submit the test

The Questar Server confirms response receipt and the test will exit on the

student’s device. Another student can now use the device.

Recovery During Testing

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There are two ways for test administrators to see if a

student has lost her/his internet connection:

Internet Connection Lost

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Nextera ® Test Delivery System

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Questar Secure Browser

Students access the Nextera® Test Delivery System through

the Questar Secure Browser, which will be downloaded to the

workstations by Technology Coordinators.

Students double-click the Questar Secure Browser icon to

launch the Nextera® Test Delivery System.

* Students cannot access outside websites while using the

Secure Browser.


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Sign In

Once the Secure Browser

has opened, the Sign In

Page displays.

Using the provided

credentials, students enter

their NYSSIS ID and

Password in the applicable

fields and click/tap Sign In.


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Verification

Once the student signs in, the

Check your information

page displays.

Students click/tap Yes to

continue.


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Continue Testing

Incorrect spelling of the name

Incorrect date of birth

Next Steps:

Contact DTC

Can be fixed at a later time

Advise student to continue

testing


Stop Testing

Incorrect grade

Wrong student name

Next Steps:

Confirm student received

correct login ticket

Contact Questar Customer

Support if problem is not

resolved.

Error on Verification screen

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Test Selection

Once the student completes the verification, the Choose

Your Tests page displays.

Students select Start Test to continue.


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Directions

Once the student selects the test,

the Test Directions display with

the Grade Level, Subject, and

Session Number.

Students click/tap the right

facing arrow to read through the

directions, or click/tap the X to

exit the directions.


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Additional Directions


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Split Screen Controls


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Access Code


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Wait to start test


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Staggering Student Start Times

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Cover Page

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ELA Tools

Math Tools

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Equation Editor

Grades 3-4

Grades 5-6

Grades 7-8

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Review & Submit


(3) (5) (4)

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Review & Submit


5

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Review & Submit


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Pausing a Test


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A student pauses the test

The student returns to the

device and login screen

Enters his/her username and

password

Enter the Session Access

Code

Enter the

Proctor PIN

Student resumes testing

Pausing a Test

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Proctor PIN

Proctor PIN

District and School

level users can view

the Proctor PIN on

the homepage.

Proctor PINs are

secure.

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Nextera® Admin

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State Level User

User Roles

Student Class School District

Teacher

School User

District User

Region

RIC User

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Teacher

Review classes and students

Print Labels (student login credentials)

Administer assessment, monitor student progress during testing

Roles and Responsibilities

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School Test Coordinator (STC) Principal (PRN)

Building-Level User (BLU)

View, add, change accounts within school

Assign student accommodations and

not-tested codes

View, add, change classes and students

Access to track progress during testing

School Information Technology Coordinator

(SITC)

Access Home and Help tabs

Ensure device and network readiness

Download test delivery system


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District Test Coordinator (DTC)

District-Level User (DLU)

Superintendent (SUP)

View, add, change accounts within district

Access to track progress during testing

District Information Technology Coordinator

(DITC)

Access Home and Help tabs

Ensure device and network readiness

Download test delivery system


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RIC Role (RIC)

View all participating districts and schools in region

Generate status reports by district, school or class during test administration

Provide support to all districts in region

Assists district with adding new students or creating classes via new district upload functionality on Nextera Admin

RIC Role

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There can only be one of each of the following account

types per district or school:

– DTC

– Superintendent

– STC

– PRN

There can be multiple account types for:

– DLU

– DITC

– BLU

– SITC

– Teachers

Account rules

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Who can assign student accommodations?

District level users (DTC, DLU, SUP)

School level users (PRN, STC, BLU)

Teachers can only assign individual student

accommodations

This is a district decision as to who will assign the student

accommodations.

Roles and Accommodations

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Roles and Not Tested Codes

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Who can assign Not-Tested Codes?

District level users (DTC, DLU, SUP)

School level users (PRN, STC, BLU)

This is a district decision as to who will assign the student

Not-Tested Codes.

Log in to Nextera® Admin

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DTCs and PRNs received a welcome email with their

username and password.

1. Log in using your provided credentials

2. Follow prompts to accept a security agreement and change your password.

Accessing Nextera Administration

https://ny.nextera.questarai.com/Admin 76



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Home Screen

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The heading at the top of the screen is used to work with

different schools and contents

Home Screen — Navigating

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Accounts

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Use the Accounts Page to create additional users, if

necessary

Manage all accounts associated within the selected district

and schools from one location

– Create new accounts

– Edit accounts

– Send users their login information or reset passwords

Accounts

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Accounts

New Accounts

User ID field should always be the user’s email address

When resetting your initial password, follow the below

password rules:

− Must be 8 characters in length

− Must be alpha-numeric and contain at least one number

− Must contain one uppercase letter

− If case is used during password creation, then case must be

used during login

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Accounts

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Account Detail

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Account Detail

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Account Detail

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Accounts

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Accounts

New Teacher Accounts

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Classes

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Classes

Tips for creating classes

Classes are virtual classes in Nextera – only for CBT testing

purposes

They do not have to align to instruction

Consider classes for student testing accommodations

*Bonus* - When you group students by classes: students will

all have the same access code

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Classes

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Classes

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Classes

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Classes

Class Export File

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Classes

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Classes

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Students

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Prior to the test window Questar will load a Student Enrollment file

provided by NYSED. The file contains:

Student information

– NYSSIS ID and Grade Level

– First Name, Last Name

– Date of Birth

Students are loaded by grade-level enrollment without any

teachers

– Placeholder teachers are loaded with District + School as teacher name

– Teacher Roles must be created to be associated to classes

Once a “teacher” and class is created in Nextera Admin, then

students can be moved into testing classes.

Student Enrollment File

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Students

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Students

Testing Language

When editing a student, click on the drop-down next to

Testing Language

Five alternative languages: Chinese, Haitian Creole, Korean,

Russian, Spanish

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Assigning accommodations to individual students

Accommodations

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Multi Student Edit details

This feature allows you to add accommodations to a group of

students at the same time

This edit function should only be used ONCE on a student (as a

group)

– Using multi-student edit a second time on a student will overwrite previous accommodations set

This edit function should be used when there are a group of

students with the same accommodation(s)

If one student has a unique accommodation, it is best to add that

accommodation at the individual student level

Note: If it is necessary at a later time to add a unique

accommodation to one student, this should not be done through the

multi-student edit page, but instead on the individual student’s page

Accommodations

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Assigning accommodations to a group of students

Accommodations

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Accommodations

Answer Masking Tool

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Accommodations

Background Color

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Accommodations

Reverse Contrast

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Accommodations

Initial Page Zoom

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Accommodations

Text to Speech (online only)

Controlled by the student: the student must click “Play” on

each test question

TTS Player can be moved around on screen

Text is highlighted on-screen as test is read

Four reading speeds

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TTS Player Reading Features

• Play All • Play from Here

• Play Question • Play Passage

• Play Answer

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Accommodations

Read Aloud (by human)

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Student will be “served” test Form A on computer

Reader should have a Test Read print test copy, which will also

be Form A

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Accommodations

Text-to-Speech vs Read Aloud

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Not-Tested Codes can be set on the Student page,

Tests page or the Testing Status Details Page

On the Students page, the administrator can set

Not-Tested Codes by subject or by session

– By Subject

• After selecting “unassigned” for the student’s class or clicking the

“Set Status” button, the “Not-Tested Codes” box appears

• A student is then removed from the class and is assigned a Not-

Tested code

– By Session

• At the bottom of the student page, select “Set” next to each session

and choose a Not-Tested Code for individual student

Not-Tested Codes

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By Subject

Not-Tested Codes

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By Session

Not-Tested Codes

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From the Tests Page by session only

Not-Tested Codes

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From the Testing Status Details Page by session only

Not-Tested Codes

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Test Administration:

Preparing for Test Day

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Tests

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The Tests Tab, with the ability to print student login

tickets, will be available five days before the CBT testing

window start date:

– ELA: Tuesday, April 3

– Math: Tuesday, April 24

All Student Login Tickets are Secure Materials

– Student Login Tickets cannot be distributed until the first day of

the CBT test session

Tests

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Tests

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Tests

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Tests

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Not Tested Codes

Tests

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Testing Status Details

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Test Administration

Proctor PIN

District and School

level users can view

the Proctor PIN on

the homepage.

Proctor PINs are

secure.

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On Testing Day

Teachers or Proctors will need the proper tools for a successful

administration on computers:

Student login tickets (credentials)

Access code

Proctor Pin

Scratch paper

Teacher directions

Calculator

Math reference sheet

More detailed information will be in the teacher’s directions and

webinars. 124

Help

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Contact Customer Support from the Help tab

Review commonly asked questions

Access support documentation: Manuals, Quick

Reference Guides, Download Secure Browser

System Scan

Help

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Questar New York Customer Support

[email protected]

1-866-997-0695

Contact Information

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mailto:[email protected]




Questions?

Part 3

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New Features and Enhancements

– Enhancements for Students

– Enhancements for Administrators

Agenda

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Your Feedback

Questar and NYSED believe in continual improvement to

provide an online experience tailored to NYS students,

educators, and educational needs

Questar and NYSED documented feedback from schools,

districts, Regional Information Centers (RICs), BOCES, Big 5

City School Districts after the Spring 2017 Field Test

Feedback was reviewed and an enhancement list was

created

Based on their feedback, enhancements were made to the

student testing experience, test and item layout, and Nextera

Admin

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Nextera Test Delivery System

1. Highlighted section remains highlighted across an ELA

passage that spans multiple questions

2. Highlighter and Notes will be saved when user pauses

test

3. Math Reference Sheet is undocked and can be resized

or moved

4. All Constructed Response boxes and Notes boxes can

be resized

Enhancements for Students

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Additional Enhancements for Students

Nextera Test Delivery System

5. Ability to copy/paste from the Notepad to

the constructed response box

6. Added functionality to the equation editor

7. New calculator for grades 6-8

– 4-Function calculator for

grade 6

– Scientific Calculator for

grades 7and 8

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Nextera Admin

1. Pause All Tests or Individual Tests

2. Internet Connection Status for all students

Enhancements for Administrators

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Additional Enhancements for Admins

Nextera Admin

3. Ability to add new students through a template upload

process

4. Ability to create classes and move students through a

template upload

5. Simplified functionality to set Not Tested Codes for

students

6. Ability to delete empty classes

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BREAK FOR LUNCH

Part 4

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Nextera Admin Demonstration

– Adding Accounts

– Adding Class

– Adding or Editing Students

– Assigning Accommodations (Multi-Student Edit)

Agenda

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1. Choose Accounts

2. Choose New Account

3. Enter First Name, Last Name, Username (email address)

4. Check the box next to “This account is currently active”

5. Choose a role under Role Type

6. The District field will automatically populate

7. Choose a School

8. Choose Add Role

9. Choose Create an Account

Adding Accounts

139

30 January 2018.

PRESENTATION TITLE


Before adding a new class, it is important to be sure that the

teacher is active (under Accounts tab)

1. Choose Classes

2. Choose New Class

3. Choose the Teacher from the drop-down menu. If the

teacher is not active, they will not appear in this list

4. Fill in Class name

5. Indicate if a Proctor will be present (this is an optional field)

6. Move students from the left (unassigned class or a different

class) into your class by using the right arrow

7. Choose Save

Adding a Class

140

30 January 2018.

PRESENTATION TITLE


1. Choose Students

2. Choose New Student

3. Enter information in all bolded fields (NYSSIS ID,

Grade, First Name, Last Name, DOB, Gender)

4. Choose Save

You also have the option to add the student to a class now

or leave them as unassigned. To assign a student to a

class, choose the class name under the appropriate

content before saving.

Adding a Student

141

30 January 2018.

PRESENTATION TITLE


1. Choose Students

2. Choose View next to a student’s name

3. Choose Edit

4. Edit appropriate fields

5. Choose Save

Editing a Student

142

30 January 2018.

PRESENTATION TITLE


1. Choose Students

2. Choose View next to a student’s name

3. Choose Edit

4. Under the content (ie: ELA), choose Modify

5. Click on the image next to each accommodation that

student needs

6. Choose Save on the Accommodations screen

7. Choose Save on the Student page

Assigning Accommodations to a single student

143

30 January 2018.

PRESENTATION TITLE


1. Choose Students then Multi-Student Edit

2. Check the boxes next to each student with the same

group of accommodations

3. Choose the images next to one or more

accommodations

4. Choose Save

5. The icon for that accommodation will appear in the last

column next to the student’s name

Assigning Accommodations to a group of students

144

30 January 2018.

PRESENTATION TITLE


February 12: Statewide CBT Webinar

March 2018: Regional ScorePoint Training Sessions

March 22: Statewide ScorePoint Webinar

March 27: Proctor Webinar

April 25: Lessons Learned from Operational ELA

May 2018: Lessons Learned from Operational Math

(focus on preparation for CBT field testing)

May 2018: Proctor Webinar for Field Testing on

Computers

Upcoming Trainings

145

Part 5

30 January 2018.

PRESENTATION TITLE


The CBT Training Session, or “Roadshow” is not

only training but also an opportunity for us to hear

directly from you.

We want to take this moment to hear feedback

from those of you who have taken the time to

attend either in person or via a remote location.

Round Table Discussion

147

Thank you!

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