New Proceduressss for Issue of Certificates and Transcript

8/12/2019 New Proceduressss for Issue of Certificates and Transcript

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````NEW PROCEDURES FOR ISSUE OF CERTIFICATES AND

TRANSCRIPTS/GRADECARDS

Issue of original certificates

1. Original certificate is issued to the passing out students during convocation.

2. If a student cannot attend the convocation, he/she (or his/her authorized person who is a

student/employee of the Institute) can collect the certificate personally from the Academic

Affairs Office at a later date. Authorization should be through a written letter.

3. If a student neither can attend the convocation nor can collect the certificate personally, the

Institute can send it by Registered Post to the students address (within India), provided thestudent

i. requests the Assistant Registrar through a written letterand authorizing theAcademic Affairs Office of the Institute to send the certificate by post

ii. indemnifies the Academic Affairs office against loss or any damage of certificatein transit

iii. sends an amount as mentioned below as postage

Issue of Duplicate Certificates

Duplicate certificate may be issued to students on request to the Dean of Academic Affairs, if thestudent

i. loses the certificate and sends as a proof the copy of FIR lodged in the police stationof the area where the student lost the certificate

ii. accidentally damages the certificate beyond recognition and the student produces an

affidavit made in a court of law declaring that he/she hasaccidentally (cause shouldbe mentioned) damaged the original certificate beyond recognition

iii. accidentally damages the certificate which is still recognizable, but cannot be usedas a certificate any more, and sends the damaged certificate to the Institute

If the Institute authority is satisfied with the reason, the student is informed and the student pays

Rs.1000 (or USD 100 for overseas payment) as fee for the duplicate certificate. The Academic


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Section will produce a certificate with the word Duplicateon it and authenticated by thesignature and seal of the Assistant/Deputy Registrar of Academic Affairs. It can be collected

from the Academic Affairs Office or can be sent by registered post to the student (within India).

If it is to be sent by post, additional postage as mentioned below is to be paid.

Issue of Provisional Certificates

If the date of next convocation is more than one month away from the date on which the studentfulfills his/her all requirements for the degree, the Assistant/Deputy Registrar of Academic

Affairs may issue a provisional certificate in ordinary stationery. For each extra copy of the

certificate, Rs.100 (USD 10 for overseas payment) will be charged. If such certificates are to be

sent by post to the student, an additional amount as mentioned below is to be paid as postage.

Issue of Grade Cards/Transcripts

A single grade card is issued to each graduating student other than PhD. For each extra copy ofgrade card, the student is to pay Rs.50 (USD 5 for overseas payment). If the grade

cards/transcripts are to be put in separate envelopes with the Assistant Registrars signature, thecharge is Rs.100 (USD 10 for overseas payment) per copy.

Issue of Transfer Certificate/Migration Certificate

Some universities insist on migration certificate/transfer certificate for admission of new students

from other universities. A certificate serving as transfer/migration certificate can be issued on

written request with a payment of Rs.50.

Attested copies of certificates and grade cards


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2. Other foldable certificates and grade cards

o Within India, by registered post or Speed PostRs.50

by courier (Overnight Express/First Flight)Rs.150

o Overseas by ordinary air mailRs.30 (USD 10 for overseas payment)

by registered air mailRs.50 (USD 10 for overseas payment)

by SpeedPost/EMSRs.700 (USD 70 for overseas payment)

Modes of Payment

Cash: If the ex-student or his authorized

person can physically come to the Institute, the payments may be made in theCash Counter in the Accounts Section of the Institutes AdministrativeBuilding.

Demand Draft: Payments may also be made through demand drafts in favour ofIIT

Guwahatiand payable at Guwahati. Demand drafts may be made in any bankhaving a branch in Guwahati. Our preferred banks are Canara Bank and State

Bank of India.

Bank transfer: Payments may also be made in to our Current AccountNo.10196461010 of theICD AmingaonBranch of the State Bank of Indiafrom

other branches of the same bank.

Students/alumni can also make payments from abroad to our following account

by wire transfer/swift:

Current Account No.10196461010 of ICD Amingaon Branch

BankState Bank of India, BranchGuwahati


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Documents

New Proceduressss for Issue of Certificates and Transcript