New Principal Orientation

Budget Services

July 21, 2014

Allocation SheetsFinal Allocation Sheets will be distributed in November:

• Based on the October FTE counts.• Use Allocation figures from the previous year when

budgeting for school spending prior to Allocation Sheet distribution.

• The Principal is responsible for refunding any amounts that are overspent.

Allocation Sheet

FY2015Allocation Highlights:

• Per pupil allocation amount:o Elementary $32/FTEo Middle $40/FTEo High $48/FTE

• Unused funds are not carried over to the following year.

• Each school receives a base amount of School Focused Staff Development funds to begin the school year.

• The local school billing account can be used to purchase items using the county purchase order system.

Navigating the PortalCounty funds can be viewed on the Financial Portal at http://finance.cobbk12.org/

• Save this page as a favorite on your computer.

Financial Services OnlineYour personalized Financial Portal page:

Financial AnalysisPersonalized Query Page:

Financial Analysis Query PageCharge Code Information(a 6 block code by which any budget expenditure can be identified):

• Fund - Identifies a sum of money as a specific resource, which is used for specific, authorized purposes.

• Agency – Identifies the individual responsible for a group of accounts.

• Organization – Identifies the purpose of the transaction and describes the activity for which a service or material is acquired.

• Activity – Identifies specific activities and procedures designed to accomplish a predetermined objective.

• Object – Identifies the nature and goal of an account or transaction describing the specific service or commodity obtained.

• Reporting Category – Indicates the location/site where the purchased item or service will be located.

Financial Analysis Query PageAppropriation Unit

• Accounts are grouped into Appropriation Units (e.g. Instructional Funds).

• Administrators may cross spend funds contained in the various accounts within the Appropriation Unit.

• As long as the entire Appropriation Unit is within budget limits, the system will accept additional expenditures to non-budgeted “zero-budget” or over-budget accounts.

Budget InformationAllocation Manuals

• FSU• Financial Services Online – Documentation &

Procedures

General Financial Procedures Manual• Financial Services Online – Documentation &

Procedures

Contact InformationBudget Staff for Local Schools

• Pamela Houston – Budget Coordinator/Elementary Schools

pamela.houston@cobbk12.org 770-426-3470• Gina Wheeler – Budget Coordinator/Middle & High

Schoolsgina.wheeler@cobbk12.org 770-426-3312

• Kerry O’Malley – Budget Analyst/Special Schools & Grants

kerry.omalley@cobbk12.org 770-426-3319• Becky Beck – Budget Manager

becky.beck@cobbk12.org 770-590-4552