New Ledger 1

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New Ledger

Overview of New Ledger

With

My SAP Changes


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Topics

Introduction & Benefits of New Ledger

Segment and Document Splitting

Periodic Processing Parallel Accounting

Reporting in New Ledger

Data Migration


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Introduction & Benefits of New Ledger


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Introduction

The new General Ledger has an extended data structurebydefault.

Segmental Reporting is possible because of the (Real Time)

document Split . Reconciliation between Controlling and Financial Accounting

can occur in Real Time.

Multiple ledgers can be maintained within the New General

Ledger .ie it unify the conventional General Ledger with theSpecial Ledger components.


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Benefits of New Ledger

New General Ledger

R/3 Enterprise My SAP

Segmental Reporting.

Special Purpose Ledger

Reconciliation Ledger

Clasical FI (COS) Ledger


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Benefits of New Ledger

Supports different Reporting Purposes Legal Entity Reporting

Segmental Reporting

Management Reporting

Multidimensional Analysis

Account Analysis ,Drill down Reporting BW Remote Reportingslide and dice for all dimension.

Pre defined Reports delivered as SAP Content.

Meets International Expectations

Integration of Management dimensions in GL

Supports simple Cost Accounting via distribution and Assessments in GL.

Real Time Posting from CO into FIno longer at Period End.

One uniform Data base instead of multiple related databases saves a lot of

Reconciliation time.


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Segment

The Segment field is one of the standard Account Assignmentobjects available in my SAP ERP to help analysis for objects

below Company Code level.

Segmental Reporting gives a detailed Analysis at the various

levels of business activities e.g. Market, Brand, Products. Segmental Reporting can meet the requirements of

International Accounting Standards e.g. IAS,US GAAP,IFRS.

The Segment can supplement both Profit Center & BusinessArea.

Segment can be derived from a Profit Center alternately viaBAdi

A Segment needs to be assigned in the Profit Center Master.


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Segment and Document Splitting


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Segment

The Segment field is a standard field in the totals table for the

new general ledger (FAGLFLEXT).

Segment wise Financial statements can be created from the

New FI drill down reporting.


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Segment

Cost Center

Profit Center

Segment


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Document Splitting

MySAP ERP have the option to activate online Documentsplitting .

Document splitting is designed to project assignment object

into the line item to which they are not originally assigned. For

Example in case of an incoming Invoice the profit Centersfrom the expense lines can be automatically projected into the

payable line.

Splitting helps you to create supplementary internal Balance

sheet based on Profit Center or Segments.

It is no longer required necessary to execute adjustment for

Balance Sheet and Profit and Loss since all information is

already available in the document level.


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Advantages of Document Splitting

Extensibility and Flexibility :- My SAP ERP allows you to

create supplementary Balance sheet and Profit and Loss

statements through New General Ledger to suit industry

specific and Enterprise specific requirements.

Increased Data Quality :- Document split eliminates the need

for additional check steps in alternative lists and improves

Data quality.

Accelerate Closing :-The elimination of additional periodic

splitting program significantly speeds up the closing process.


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Example of Document Splitting

Vendor Document (Entry View) Vendor Document (G/L View)

Expense 10 Expense 10

Expense 90 Tax 1

Tax 10 to vendor 11

To vendor 110 Expense 90

Tax 9

to vendor 99


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Periodic Processing


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Integration FI CO Reconciliation

FI-CO Reconciliation takes place online .Reconciliation

Ledger is no longer required to be managed. Transaction

KALC is no longer required for Periodic Reconciliation.

User Transaction FAGLCOFITRACEADMIN to

Activate/Deactivate the trace in the real time FI CO

integration.


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Periodic Allocation

In mySAP you can perform

allocations (Distribution &

Assessment) in FI as well as

in CO.

Allocation of Profit Centers

(Segments) can be

performed in FI.

ProfitCenter

A

Profit Center

X

Profit Center

Y

Profit Center

Z


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Periodic ProcessingFC Valuation

The SAPF100 program is no

longer executable and the new

program in mySAP is

FAGL_FC_Valuation.


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Reporting in New Ledger


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Reporting

A new FI drill down Report is available as an alternative to the

conventional financial statements which is more flexible than

the old ABAP Program.

Selection by standard characteristics such as Profit Center,

business Area, Functional Area and segment as well as

company code and Account number is now possible directly in

the entry screen.

In the new drill down Report it is very easy to turn a company

code wise financial statement into a segment Financialstatement or a Profit center financial statement.


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Reporting

Apart from the drill down Report for creating financial

statement Transaction Code FG10 displays a lists of defined

program variants which can be run instantly.


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Reporting

After activation of the New Ledger the read from classical

general ledger is not set.

If you want to update the tables for classical general Ledger

accounting you will be able to use the Old Reports

Any update of the classical General Ledger tables should be

deactivated after running and verifying the first end of the

period closing.

In the new RFBILA00 program you can now select the Ledger

for which you want to run the analysis.


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Data Migration


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Migration

For New Customer a Legacy data transfer is used to transfer

the data from the Legacy system to the SAP System ,with the

new General Ledger.

For Exiting Customers a migration transfers the data from the

conventional General Ledger to the New General Ledger.

The values are moved from the old environment to the new

environment ,and the document splitting will be used in the

new environment.


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Migration The following two scenarios can be recognized:

Legacy data transfer from an SAP system.Legacy data transfer from an external system.

Scenario 1: Legacy data transfer from an SAP system.Create a copy of your existing system SAP R/3 system and

then carry out the technical upgrade to mySAP ERP.You can then carry out the migration from the classic G/Laccounting to the new G/L accounting within theframework of a project.

Scenario 2: Legacy data transfer from an external system.Here, in turn, we can also differentiate between thefollowing subsections.These influence how the documents should be transferred


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Migration Principles

Date of Migration is at the beginning of a Fiscal Year (Current

or Future)

Year End Closing of the Old Fiscal Year must be completed

prior to migration and Activation of New GL.

After successful data Migration, New GL will be Activated.


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Migration

Old Fiscal Year New Fiscal Year New Fiscal Year

Classic GL Classic GL New GL

Phase 0 Phase 1 Phase 2

Date of Migration Date of Activation


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MigrationPhase 0

Develop Blue Print for New GL Planning of Migration

Customizing new General Ledger.

Analyze business processes if Document splitting to be used. Customize document splitting


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MigrationPhase 1

Complete Year End Closing for the Old Fiscal Year .

Migrate Customization data.

It document splitting to be used Activate document splitting.


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End