New Innovations Using portfolio features to meet ACGME common
program requirements
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New Innovations: Portfolio How many are using the Portfolio
function of New Innovations? Semi Annual Reviews? Scholarly
activity tracking? RResearch? QQuality Improvement Project?
Journals?
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ACGME Common Requirements: How do you meet these?
http://www.acgme.org/acWebsite/dutyHours/dh_dutyhoursCommonPR07012007.pdf
Source Link:
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ACGME Expectation: Self assessment and reflection Site visitors
may verify IV.A.5.c) How to document? Check a box?
http://www.acgme.org/acWebsite/navPages/commonpr_documents/IVA5c_EducationalProgram_ACGMECompetencies_PBLI_Documentation.pdf
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Butthe PIF is going away! Right? PIF
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Enter the MILESTONES The documentation will not be going
away
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New Innovations: Goals & Objectives: 1. Access Portfolio
Journal functions 2. Track ACGME Common Program Requirements
MILESTONES 3. Implement "Portfolio - Journal" Functional element of
resident Semi Annual Review
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New Innovations Portfolio How I use this: ACGME Common Program
Requirements Practice Based Learning and Improvement Scholarly
Activity Quality Improvement Project MILESTONES Learning Portfolio
Practice Based Learning and Improvement Self Directed Learning
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Okay. This is not going away So where do we start? Goals &
Objectives: 1. Access Portfolio Journal functions 2. Track ACGME
Common Program Requirements MILESTONES 3. Implement "Portfolio -
Journal" Functional element of resident Semi Annual Review
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Objective 1: Access Portfolio New Innovations: Portfolio
Journals
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Getting There: Step by Step Start with Journal Journal
Assignment
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Start at the Main page of NI Go to tab (left) Click tab This
will take you to the Portfolio page
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Main Portfolio page Three folder tabs on this screen Reviews
(LEFT) Scholarly Activity (CENTER) Journals (RIGHT) Focus of today
is the JOURNALS functions on this page Start by Clicking the Tab:
This will take you to the New Journal Assignment page New Journal
Assignment
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Objective 1 - complete That was easy, right?
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Objective 2: Start Tracking Use of Journal Assignment for ACGME
tracking Documentation
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Journal: Tracking functions Strength/Weakness self reflection
Learning plan documentation Learning activity Documentation of
ACGME common program requirements Inservice examination goals Self
Directed educational goals Career plan and mentors Longitudinal
tracking of specific achievements Checklist of items to discuss at
face to face meeting Reduces the [PD] burden of preparation
Semi-Annual Review preparation
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Steps of Entering Journal Assignment 1. Select a title 2. Write
the Assignment Instructions 3. Select People for the assignment 4.
Set deadline 5. Select Reviewers Selecting the title: I use as part
of semi-annual review Title: Semi-Annual Review: AY 2012-2013
(#1)
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Step 1. Journal Entry Title (example)
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Step 2: Assignment Instructions Variety of entry options Tailor
to your needs At a minimum: Include some documentation of SELF
DIRECTED LEARNING
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The Journal Assignment: Ideas Strength/Weakness identification
Learning and improvement goals Learning activities Write questions
to meet the ACGME requirements Advisor/mentor meetings Research
plans Other goals Career planning Add other items that you may wish
to track
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Assignment Instructions Basic Example: List your learning plan
for the next six months: List a deficiency in your skillset which
you would like to improve: What is your goal percentile score for
upcoming in service examination? What skills have you improved
since your last semi annual review:
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Assignment Instructions: What I use Example of instructions I
useAssignment instructions: 1. List specific learning plan for each
rotation for next six months: List plan for EACH ROTATION. 2.
Outline your learning plan for the ACR inservice examination. List
your score goal. (If you are a senior resident, list your plan for
the board examination). 3. List your mentor. List dates of
meeting(s) with mentor. 4. List research or scholarly activity
completed or in progress since last semi-annual review. 5. List one
or more areas of weakness in your skillset which you would like to
improve. List plan for improvement. 6. What was your least favorite
rotation? What are your thoughts on improving the rotation? 7. List
your practice quality improvement PROJECT and date of completion.
(Required once in 4 year residency) 8. Identify your subspecialty
interest area(s). List estimated confidence level (i.e. 0-100%) 9.
Indicate that you understand the process for confidential
evaluation of residency program quality at:
http://health.usf.edu/medicine/gme/index.htm (YES/NO). 10. If you
could change one thing about the residency program, what would you
change?
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Step 2: Assignment Instructions You can: Enter instructions
directly into the text box OR Cut and Paste from separate document
Note: Your formatting will not be saved
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Step 2: Assignment instructions
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Step 3: Assign People
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Resident list is automatically populated with the active
resident roster. Adding residents: 1.Double click resident name
2.Select resident and click 3.Click to add all residents on roster
You can remove residents by clicking opposite arrows Once residents
are selected, click
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Step 4: Set due date
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Step 4: Set a due date Click calendar icon To open calendar
pop-up Select your due date
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Step 5: Final Step Select Assignment Approval
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Step 5: Select Assignment Approval Select reviewers from green
box in upper right hand corner. This is not required, BUT Selecting
the box will send to reviewer for signature and additional
documentation.
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Review and Distribute Once you have completed Step 5 Click
Lower LEFT of the screen This will take you to the Distribute
Assignments screen
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Review and Distribute Review your assignment list You can
delete residents Use button to return to assignment screen To
confirm and SEND assignment: Click
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Review and Distribute Assigned residents will now receive and
email from new innovations indicating that a Journal Assignment is
due.
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Success well, almost Next tasks 1.Reviewing journal entries
2.Sending reminders to complete journal entries 3.Deleting journal
assignments
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Start at Home page Click
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View Journal Entries Move mouse to Tab Select and click: This
will take you to Journals page
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Journals page Select Residents Journal Double click the
residents highlighted box This will take you to the residents
journal page
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Residents Journal Page This page shows all Journal entries
completed by the selected resident Simply click the title of the
entry, in this case: This will open the journal entry
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Journal Entry Display The resident journal entry is in the
notebook section The instructions are on the right
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Journal Review: Comments and Return You can enter Comments in
the green box lower left hand corner You can return the journal
entry to have the resident edit and re-enter the journal entry by
clicking: Clicking the return button will send the entry back to
resident for correction
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Journal Review: Confirm review Once journal entry is
acceptable, check item in Reviewers section to approve The resident
will be notified of completed entry
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Next tasks: Managing Assignments 1. Sending Reminder to
complete entry 2. Deleting Journal Assignment These two tasks are
done from another page
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Send Reminder for assignment Start at Portfolio page Click This
will take you to the Manage Assignments page
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Manage Assignments: Send reminder First: Select correct dates
1.Click on the date range to select date of entry (default is
todays date minus 6 months) 2.Change the date range as needed
3.Click 4.This will populate the journal assignments
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Manage Assignments: Send reminder Assignments are listed by due
date RED: Assignment dates in red = assignments were submitted late
Assignment dates in black were submitted on time
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Manage Assignments: Send reminder(s) Send a reminder: Click the
box(es) in the left column Click Email reminder will be sent to
selected residents
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Manage Assignments: Delete assignments Delete Assignment(s):
Click the box(es) in the left column Click The selected assignments
will be deleted
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Done?... With theres always more! Last step seriously Set up
Notifications Go to main Portfolio page
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Configure Notifications Go to tab Click This will take you to
the Notifications page IMPORTANT! This will configure automatic
email notification for the journal assignments
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Notifications page Select tab (right) Check the 4 boxes on the
left to activate Journal notifications
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ACGME Common Requirements: Scholarly Activity; PQI?
http://www.acgme.org/acWebsite/dutyHours/dh_dutyhoursCommonPR07012007.pdf
Source Link: