New-Hire Orientation An Employee Communication Presentation

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*IntroductionStarting a new job can be an exciting and sometimes nerve-wracking experience, filled with questions and uncertainties of about how things are done in the new organization. Simple questions such as When do I get paid? and Where is the break room? can be addressed in new-hire orientation. This is the time to introduce the new employee to the organizations mission, vision, culture, policies, benefits and, sometimes, even the companys executive team.

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IntroductionNote to Presenter:This sample presentation is intended for presentation to newly hired employees who have limited knowledge of the organization. This is a sample presentation that must be customized to include the employers own culture, programs and orientation experience.

The suggested length of this program is a day to day session with a mid-morning break and/or a lunch break.

You may also want to seek the assistance of your Benefits, Payroll, Office and/or IT managers for particular sections of the presentation.

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*AgendaThe agenda for our meeting today is:

New-hire paperworkWelcomeIntroductions of participants: Name, department, positionHistory of company

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*AgendaVision statementMission statementOrganizational structureValues of our companyCode of ethics

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*AgendaBenefits and payrollPolicies and proceduresBuilding and administrative informationIT information Summary and conclusion

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New-Hire PaperworkNote to Presenter: This is a list of commonly used new-hire forms. You may need to add or remove items to fit your organization.

Review the following Items for completion:I-9 verificationBe sure to check documentationSigned Offer and Acknowledgement LetterEmployee Data FormW-4 and State Tax Withholding Form(s)Direct Deposit FormBenefit Enrollment Form(s)Medical, dental, vision, 401(k), etc.Conflict of Interest Statement/Confidentiality AgreementNon-Disclosure Agreement

Note to Presenter: If you use a web-based self-service new-hire module, you can direct employees to the appropriate web site.

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WelcomeNote to Presenter:

Have someone from your executive team, i.e., CEO or COO, or your HR staff do a brief five-minute welcome speech.

Encourage questions throughout the day.

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Introduction of ParticipantsNote to Presenter: Have the new hires introduce themselves to the group.

What is your name?What department will you be in?What is your position?Anything else you would like to share with us?

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*History of [Company Name][Company Name] was founded in [Year] by [Founders name].

Note to Presenter: This is where you will introduce new employees to the history of the organization. Youll want to tell the story of the organization so that new employees know how the organization began and where it is now.

You can communicate this information in a narrative format, a timeline format detailing the key milestones or even video/multimedia format.

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Vision StatementOur company vision isSample Vision Statement: At [Company Name], we believe that quality service requires superior customer-oriented thinkers, agents and business partners. Together, our people focus on our customers' needs and provide outstanding service to achieve results.

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*Mission StatementOur company mission is.Sample mission statement: [Company Name]s mission is to provide superior, personalized service through our staff of dedicated people. To fulfill this mission, we are committed to: Partnering with our agentsProviding competitively priced products and quality claims serviceTaking advantage of technologyRewarding employee achievementProfitability

Talking points: Discuss some key organizational goals for the year.

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Organizational Structure[Insert Organization Chart Here]Sample Chart

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Values of Our CompanyOur Values for Doing Good BusinessSample Values:We focus on our CustomersWe focus on our PeopleWe focus on our Stakeholders

Talking points: There are no unimportant jobs! Each job brings something to the table and helps contribute to the companys overall mission!

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Code of Ethics[Insert Code of Ethics here]Sample:[Company Name] maintains certain policies to guide its employees with respect to standards of conduct expected in areas where improper activities could damage [Company Name] reputation and otherwise result in serious adverse consequences to the company and to employees involved. The purpose of this policy is to affirm, in a comprehensive statement, required standards of conduct and practices with respect to certain type of payments and political contributions.*

*Reproduced with permission from Steven Sacks The Complete Collection of Legal Forms for Employers. All inclusive Sample Contracts, Forms, and Checklists for Hiring, Firing and Day-to-day Employment (Legal Strategies Publications, copyright 1996).

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Break Time15 Minute Break

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*Statutory Benefits(Note to presenter: Customize in accordance with your state)

Legally provided or mandated benefits are those required by federal and state laws. These include contributions for:

Social Security and Medicare:These are federally mandated and administered benefits.Workers CompensationUnemploymentDisabilitySome states also have disability programs that require contributions from the employer and employee.

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*Questions? Comments?

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PayrollNote to Presenter: Have your payroll manager speak here.

Biweekly payrollPay day every other FridayTime sheets/record-keeping systemDirect deposit: up to five accounts (savings or checking)

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*Voluntary Benefits (Note to Presenter: Have you benefits manager speak here. Customize for your company.)

The benefits that [Company Name] provides voluntarily and that the company and employees share in the cost are:Health insurancePrescription drug insuranceDental insuranceVision insuranceCommuter benefits (parking, van pools, mass transit tokens)

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*Voluntary BenefitsThe benefits that [Company Name] provides voluntarily and that the company pays 100% of the cost are:Retirement/pension plan (a defined benefit plan)Employer match to employee 401(k) contributionsTerm life insuranceAccidental death and dismemberment insuranceShort-term disability insuranceLong-term disability insuranceLong-term care insurance

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*Voluntary BenefitsOther benefits that [Company Name] provides voluntarily and that the company pays 100% of the cost are:Incentive bonusesPaid time off:Vacation leaveSick leaveHolidaysPersonal daysBereavement leavePaid weather-related emergency closing leave

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*Voluntary BenefitsAdditional benefits that [Company Name] provides voluntarily and that the company pays 100% of the cost are:Tuition assistance (up to $5,250 tax-free per year)Employee assistance program (EAP)On-site fitness centerOn-site child careComputer purchase assistanceScholarships for children of employeesPaid sabbaticalsDirect deposit of paySocial gatherings (holiday party, summer picnic)

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*Voluntary BenefitsIn addition, [Company Name] sponsors and pays the administration fees for the following benefits plans that employees may participate in by making contributions:

401(k) savings and retirement planHealth savings accountHealth flexible spending accountDependent care flexible spending account

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*Questions? Comments?

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Policies and ProceduresNote to Presenter: Have a discussion of some key policies and procedures. Distribute Employee Handbooks and have employees sign acknowledgement of receipt.

Attendance policyPTO/holiday/leave policyAnti-harassment policyComplaint procedure policyHealth, safety and security policiesFlextime and telecommuting policyPerformance management policy

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Building and Administrative Services(Note to Presenter: Have your office manager speak here.)

Department contacts: names and informationSevere weather closing hotlineOperations emergency hotlineForgot your office key/badge?Parking issue?Reserving conference roomsOther service requests

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Information Technology Services(Note to Presenter: Have your IT manager speak here.)

Equipment and Usage Policy[Company Name] recognizes that the use of the Internet has many benefits for [Company Name] and its employees, such as making communication more efficient and effective. Therefore, employees are encouraged to use the Internet appropriately. Unacceptable use of the Internet can place [Company Name] and others at risk. This policy discusses acceptable usage of the Internet. (Please refer to the Employee Handbook for information.)

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Information Technology ServicesSoftwareNetwork and drivesHelp desk information:Submitting a help desk ticketWhom to contact

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*SummaryIn this meeting, we reviewed:

History of the companyVision and mission statementsOrganizational structureCompany valuesCode of ethicsPayroll informationBenefits informationPolicies and proceduresFrequently access departments:Administrative servicesIT

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*Questions? Comments? Further questions can be directed to the Human Resources Department

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*New-Hire Orientation Evaluation Please be sure to complete and leave the evaluation sheet you received with your handouts

Thank you for your attention and welcome!

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