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NEW FACULTY HANDBOOK FALL 2021

Table of Contents

(Click on the bold headings to view whole page.)

ABOUT VINCENNES UNIVERSITY ........................................................................................ 4 • Vincennes University Mission Statement ............................................................................................................. 4 • Vincennes University Vision Statement ................................................................................................................ 4 • Vincennes University Values ................................................................................................................................. 4

GETTING STARTED ............................................................................................................. 4 • Campus & Building Maps (Attachment 1) ............................................................................................................ 4 • Academic Calendar (Attachment 2) ...................................................................................................................... 4 • Fall 2021 Final Exam Schedule (Attachment 3) .................................................................................................... 4 • Computer .............................................................................................................................................................. 4 • Email (Attachment 5) ............................................................................................................................................ 4 • E-Text Alert System ............................................................................................................................................... 5 • Phone System ....................................................................................................................................................... 6 • Office Key (Attachment 4) .................................................................................................................................... 6 • Parking .................................................................................................................................................................. 6 • Places to Eat on Campus ...................................................................................................................................... 6 • University Manual ................................................................................................................................................. 6

MyVU ACCESS ................................................................................................................... 6 • Faculty Information ............................................................................................................................................ 7 • Employee Information ........................................................................................................................................ 8

FACULTY INSTRUCTION ..................................................................................................... 9 • Faculty Office Hours ............................................................................................................................................. 9 • Submitting the Schedule ....................................................................................................................................... 9 • Schedule Changes ................................................................................................................................................. 9 • Faculty Email Policy (From the University Manual) .............................................................................................. 9 • Basic Faculty Responsibilities ............................................................................................................................. 10 • Mentor ................................................................................................................................................................ 10 • Lateness, Absence and Attendance Reporting (From University Manual) ......................................................... 10 • Inclement Weather ............................................................................................................................................. 10 • Student Conduct ................................................................................................................................................. 10 • Student Feedback ............................................................................................................................................... 10 • Using the "Smart Classroom" Equipment ........................................................................................................... 10 • Professional Development Opportunities .......................................................................................................... 11

MAJORS AND ACADEMICS ...............................................................................................11 • Majors and Academics ....................................................................................................................................... 11

CAMPUS LOCATIONS ........................................................................................................11 • Vincennes Campus .............................................................................................................................................. 11 • Jasper Campus .................................................................................................................................................... 11 • Indianapolis – American Sign Language ............................................................................................................. 11 • Indianapolis – Aviation Technology Center ........................................................................................................ 11 • Gibson County Center ......................................................................................................................................... 11 • Online ................................................................................................................................................................. 11 • Military Bases ..................................................................................................................................................... 11 • Workforce/Job Training ...................................................................................................................................... 11 • Dual Credit .......................................................................................................................................................... 11

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OFFICES AND RESOURCES ................................................................................................12 • Architectural Services and Facilities ................................................................................................................. 12 • Campus Police ................................................................................................................................................... 12 • Center for Teaching and Learning ..................................................................................................................... 12 • Curriculum and Instruction ............................................................................................................................... 12 • External Relations/Media Contact .................................................................................................................... 12 • Foundation ........................................................................................................................................................ 12 • Grant Office ...................................................................................................................................................... 12 • Human Resources ............................................................................................................................................. 12 • Institutional Effectiveness................................................................................................................................. 12 • Institutional Research ....................................................................................................................................... 12 • Parent and Family Services ............................................................................................................................... 12 • Provost Office ................................................................................................................................................... 12 • Purchasing......................................................................................................................................................... 12 • Technology Information Center ........................................................................................................................ 12 • University Primary Care Center ........................................................................................................................ 12 • Workforce Development .................................................................................................................................. 12

UNIVERSITY CORE CURRICULUM ......................................................................................12 ACADEMIC ADVISING .......................................................................................................13 • Academic Advising .............................................................................................................................................. 13 • Student Success Center ...................................................................................................................................... 13 • Degree Works ..................................................................................................................................................... 13 • Class Schedule .................................................................................................................................................... 13 • University Catalog and University Core Curriculum ........................................................................................... 13 • Course Placement ............................................................................................................................................... 13 • VU Testing Center ............................................................................................................................................... 13 STUDENT ATTENDANCE POLICIES......................................................................................13 TAPS SYSTEM (TRACKING ATTENDANCE AND PERFORMANCE OF STUDENTS) ...................16 DROP/ADD CLASSES DURING REGISTRATION ....................................................................18 ENTERNING GRADES ........................................................................................................23 STUDENT RESCOURSES AND SERVICES ..............................................................................26 • Bookstore .......................................................................................................................................................... 26 • Commencement ............................................................................................................................................... 26 • COPE ................................................................................................................................................................. 26 • Counseling Center ............................................................................................................................................. 27 • Dean of Students .............................................................................................................................................. 27 • Office of Diverse Abilities and Accommodations .............................................................................................. 27 • Experience VU ................................................................................................................................................... 27 • Multicultural Student Affairs ............................................................................................................................ 27 • International Student Affairs ............................................................................................................................ 27 • Parent and Family Services ............................................................................................................................... 27 • Police/Parking ................................................................................................................................................... 27 • STEP .................................................................................................................................................................. 27 • Student Success Center .................................................................................................................................... 27 • Summer Bridge ................................................................................................................................................. 27 • Registrar’s Office / Student Records ................................................................................................................. 27 • Tutoring and Labs ............................................................................................................................................. 28 • Writing Center .................................................................................................................................................. 28

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STUDENT RIGHT TO KNOW ...............................................................................................28 • Student Right to Know and Polices ................................................................................................................... 28 • Emergency Procedures ..................................................................................................................................... 28 • FERPA ................................................................................................................................................................ 28 • Nondiscrimination Policy and Complaint Form ................................................................................................ 28 • Sexual Assault, Sexual Harassment, Stalking and Other Policies ...................................................................... 28 • Standards of Student Behavior ......................................................................................................................... 28 • Student Bill of Rights ......................................................................................................................................... 28 • Student Complaint Process ............................................................................................................................... 28 • Tobacco Policy .................................................................................................................................................. 28 • Withdrawals, Drops and Credit Adjustments ................................................................................................... 28

ACADEMIC SUPPORT/STUDENT TUTORING ...................................................................................... 28 TUTORING LABS ....................................................................................................................................... 29 STUDENT SUPPORT SERVICES ...........................................................................................31 COLLEGE DEANS ........................................................................................................................................ 32 PHONE NUMBERS ..................................................................................................................................... 32

This document can be found on MyVU, Office/Resources, Curriculum and Instruction. https://www.vinu.edu/web/curriculum-and-instruction

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ABOUT VINCENNES UNIVERSITY Mission Statement Vincennes University develops people and enhances communities through accessible, high-quality educational programs, strategic partnerships, and active engagement.

Vision Statement

Vincennes University is a premier learning institution, widely recognized for leadership in innovation and delivery of successful educational experiences. A broad range of program offerings and a commitment to superior service ensure the University's role as an important link in Indiana's economic and cultural vitality. VU is a diverse community whose members all share responsibility for supporting the University's mission and are respected for their contributions.

Vincennes University Values

• Personal growth and academic excellence for our students, faculty, and staff.

• Collaborative relationships with our stakeholders and communities.

• An environment that encourages open dialogue and cooperation.

• Continuous improvement through data-informed planning and evaluation.

• Cultural enrichment, diversity, and individual freedom.

GETTING STARTED • Campus and Building Maps – (Attachment 1)

To view campuses and building plans, log into MyVU and click the link below. https://www.vinu.edu/web/architectural-services/floor-plans

• Academic Calendar and Instructional Days – (Attachment 2) To access the Academic Calendar, click the link below, Documents, Calendars, Dept. Chair List, Flowcharts, Payroll Schedule. https://www.vinu.edu/web/provosts-office/calendars-flowcharts-payroll-schedule

• Fall 2021 (202210) Final Exam Schedule and Other Course & Advising Forms - Attachment #3 To access the Final Exam Schedule or other course and Advising Forms, click the link below. Click Forms and Documents, scroll down until you find the folder you needed. https://www.vinu.edu/web/curriculum-and-instruction/welcome

• Computer Computer access is arranged by the Information Technology (IT). It is important to "password protect" your computer even if you are in a single office environment. If you have computer problems or concerns, you may contact IT at Ext. 4332.

• Email –(Attachment 5) Vincennes University email system is Google Gmail. To set up your Gmail account you must have a Banner “A” number. Click on G-mail account request form (see attachment #5). You will need to complete the form and have your supervisor sign for approval. Return the form back to the IT department. https://www.vinu.edu/web/mic/help-desk If you have any questions, please call the IT department at extension 4332.

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• E-Text Alert System

Vincennes University has partnered with Rave Mobile Safety to provide an emergency alert system, capable of delivering messages to your preferred email address and your mobile phone on file with the university. This service is available to you at no additional expense. (Note that your cellular phone provider may charge a per-text message fee for the delivery of emergency notifications to your phone). All currently registered students and actively employed employees are automatically enrolled and you will receive an email with your username and password within 24 hours. Upon receipt of this email, we encourage you to login to E-alert (aka. Rave) and confirm your notification preferences. If you cannot locate this email, simply click on the 'forgot username and password' and the system will provide it to you electronically. Additionally, you can opt-out of the mobile text messaging anytime by simply responding with 'STOP', you cannot opt-out of email notifications at this time. https://www.getrave.com/login/vinu If you have any questions, please email https://www.vinu.edu/web/mic/help-desk

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• Phone System Here are some basics about your voicemail system.

1. To access your personal voicemail from your phone, press the button with the envelope symbol on it. 2. Your initial password will be " 1 2 3 4 5 ". The system will prompt you to enter in a new

password. If you ever find that you've been locked out of your voicemail, you can contact the Telecomm department at 4332.

3. To access your personal voicemail from off-campus or from another phone on campus, you will need to dial 888- 2000. This is the extension for retrieving your voicemail.

4. For more options/extra information, you can review the voicemail manual named the Unity Connection Phone Interface. You will need the model number that is located at the top right on the front of your phone. As always, if you have any questions, you can contact the Telecomm department at 4332.

• Office Key (Attachment 4)

A key request must be submitted by the college office. You will then be notified when the key is ready for you to pick up from the Physical Plant Office. You must sign for the key when you pick it up. When you leave the University, you must return your key to the Physical Plant Office. Parking Faculty may obtain a parking permit form at the Campus Police Station. Faculty must have a parking permit to park on campus. Faculty may park in any lot on campus. Parking spaces reserved only for faculty and other employees are marked with Blue lines. The link below will take you to the VU Campus Police web site where you will find information on parking permits, parking regulations, and other police/security information. Permits are free to faculty but you must obtain a permit to park on campus. https://www.vinu.edu/traffic-and-parking-regulations

• Places to Eat on Campus Sodexo provides dining services for VU. Please visit the Sodexo web site for information about the Tecumseh Dining Center (TDC) and the Jefferson Union Café at the Student Union Center. Also, a Starbuck’s Coffee Center is located at the Learning Resource Center. https://www.vinu.edu/tecumseh-dining-center https://www.vinu.edu/jefferson-union-student-center

• University Manual The University Manual is located https://www.vinu.edu/web/human-resources/welcome

MYVU ACCESS

• MyVU Access MyVU is the internal campus web site with access to faculty information, student information and employee information. You will need to obtain a MyVU Username and Password by completing the forms provided through your college office. https://www.vinu.edu/home

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Click on MyVU and enter Username and Password

MyVU ACCESS FACULTY

• Quick Links • University Systems • Other Resources

Contact Information, etc: • Preferred Email Address, Telephone Number, Voice & Text Messaging Number used for E-Alerts, Mailing Address, Emergency Contact • Need a .edu email address? • Change your MyVU password • Lotus Notes Email, Web Version ( Ending June 30, 2021 ) • Gmail • Faculty & Advisor Self Service - Advise, register, TAPS (Tracking Attendance & Performance for Students), enter grades, and more

Advising/Registration • Catalog and Class Offerings • Advisors Menu (DegreeWorks), Advising Center, Advisee Listing, Advising Resources • Student Profile • DegreeWorks (Degree Plan & Evaluation) • Register a student for classes, Curriculum and Instruction and Faculty Resources

Instructional • Your Detail Class Schedule, Class Listing, Week at a Glance • Blackboard (Online Courses) • Library • Simple Syllabus • Fall 2021 Final Exam Schedule • Enter (Midterm or Final) Grades • You can help with Sexual Violence Prevention • View Your Course Evaluation Results

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EMPLOYEE

Contact Information, etc. • Preferred Email Address, Telephone Number, Voice & Text Messaging Number used for E-Alerts, Mailing Address, Emergency Contact • Need a .edu email address? • Change your MyVU password • IBM Lotus Notes Email, Web Version ( Ending June 30, 2021 ) • Gmail • Employee Self Service - Employee user interface to your personal information, pay and benefit information, and more

Pay & Benefits • Enter time card data (Kronos) • View pay stub, benefits, deductions and tax forms • Payroll Deduction New Form 2019 (All Donations)

Other • Course Outcomes Data Entry Form (Click Here for Instructional Video) • Online Receiving • Professional Development Committee • VU Workshop Sessions, Recordings and Surveys • Go2Knowledge Online Webinars • Course Fees by Detail Code • Living Well: VU Employee Wellness • You can help with Sexual Violence Prevention • VU Foundation: Let's Talk From

Request Additional Access, click here

Employee Self Service - Employee user interface to your personal information, pay and benefit information, and more • ACEware (Continuing Education System) • Argos (Enterprise Reporting) • AUTOMIC (Job Scheduling) • BankMobile Support • Banner Admin (If remote, VPN required) Orientation Video, Keyboard Shortcuts • Banner Document Management • Cashnet Support • DegreeWorks (Administrative Access) • E-Print (Legacy Repositories) • E-Print • Evisions (Reporting & Document Processing) • Kronos • Old Post Bookstore • Photo Identification (PID) • Slate (CRM) • SurveyDIG Administration • TeamWorks • Test Systems

On the Go, use Ellucian Go (University Mobile App)

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FACULTY INSTRUCTION

• Faculty Office Hours (From the University Manual)

The purpose of office hours is to encourage students to seek counsel. To make the counseling of students more effective, the following guidelines have been set forth:

• All full-time faculty members will hold at least five office hours a week on campus (one office hour per day for five days per week), meeting for at least fifty-minutes each time with some periods in the mornings and some in the afternoons as teaching schedule permits.

• Faculty members are required to inform students within each syllabus of regular office hours, including when and where faculty are available.

• Those full-time faculty members whose schedules do not permit one office hour per day, per week, must submit a schedule showing the times and days of the week when they can best hold office hours, subject to approval of the College Dean.

• The faculty office hour schedule is submitted to the College Dean no later than the end of the second week of classes and forwarded to the Assistant Provost for Curriculum and Instruction and to the Provost and Vice President for Instructional Services.

See the Board of Trustees Manual Policy Portion of this University Manual. Adopted by the Board of Trustees: December 22, 1993 Amendment approved by the Board of Trustees: July 23, 2003 Approved by the Board of Trustees: June 28, 2017

• Submitting the Schedule Use the attached form to enter your course schedule and office hours. You may choose your own office hours in accordance with the University policy.

Click Forms and Documents - Click Faculty Schedule Template Form https://www.vinu.edu/web/curriculum-and-instruction/forms-and-documents

• Schedule Changes If a situation arises that requires a change in your schedule, you must get approval from your College Dean.

• Faculty Email Policy (From the University Manual)

The purpose of email is to communicate with students in order to help them stay on tract. To make the communications more effective, the following guidelines have been set forth:

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A full-time faculty member should respond to student emails within 2 business days of receipt. The 48 hour response time excludes days the University is not in session and/or days that faculty are not on contract (weekends, holidays, spring break, summer break, etc.) For example, if a student contacts a faculty member on Friday at 3:00 pm, the faculty member has until Tuesday at 3:00 pm to respond. If a faculty member is unable to immediately address concerns within an email, an acceptable response is, “I have received your email and I’ll get back to you as soon as possible.” If the full-time faculty member will not have email access for more than 48 hours when the University is in session and the faculty member is on contract, the faculty member must inform students, in advance if possible, that he or she will not be accessible.

• Basic Faculty Responsibilities Vincennes University faculty have responsibilities in and out of the classroom, including instruction, advising, assessment, and being an active member of the VU community.

• Mentor

New faculty will be assigned a mentor that will assist him or her throughout the first year at VU. You will be able to meet your mentor at the New Faculty Orientation session. You should arrange a regular meeting time with your mentor, but feel free to ask questions as needed. Weekly mentor meetings are suggested at least through midterm of the faculty member’s first semester.

• Lateness, Absence and Attendance Reporting (From University Manual)

All employees are expected to report to work regularly and on time. If illness, inclement weather, or other unexpected situations cause tardiness or absence, all employees are required to contact their immediate supervisor prior to the start of the workday, or at least within the first hour of the workday.

Faculty are required to report their absence from class in writing to their department chair (or College dean if no chair exists) to confirm that appropriate arrangements may be made for the disposition of the respective classes involved.

• Inclement Weather In the case of inclement weather and the possible altering of the University schedule or closing of the University, employees are to listen to any radio station in Knox County, in those counties adjacent to Knox County, in Evansville, in Bloomington, or in Bedford. Information is also available on WVUT (Channel 22, Cable 12) and television stations in Terre Haute and Evansville. In addition, employees may obtain pertinent information through voice mail messages by calling one of the following numbers: 888-7979 or 888-8888. For the Jasper Campus, contact the office of the Dean for information regarding changes in schedule; for the ATC, contact the department chair.

• Student Conduct

Vincennes University is a community dedicated to personal, academic excellence and growth. Choosing to join this community obligates each member to a standard of ethical behavior as stated in the Student Creed. http://catalog.vinu.edu/content.php?catoid=31&navoid=2446#student-code-of-conduct

• Student Feedback Students have the opportunity to provide feedback to faculty through the "SurveyDig" system. Shortly before the end of the course, students have access to a survey link for anonymous feedback. Faculty can view student feedback summaries on MyVU. Simply go to MyVU and select under Faculty the University Systems tab and then click on Survey Dig link. User name and password is the same as your MyVU user name and password.

• Using the "Smart Classroom" Equipment

Talk to your mentor for assistance with classroom equipment or contact the CTL at 5611. Each “SMART” classroom contains a multimedia podium/cabinet, high-end multimedia computer with a DVD drive, videocassette player, speakers, amplifiers, Internet access, visual presenter (graphics camera), and a remote or portable mouse/pointing device. Recent installations also include an interactive

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monitor/panel attached to the computer, wireless projector control, interactive graphics tablet, and a switching control box and administrative software.

• Professional Development Opportunities

The CTL (Center for Teaching and Learning) provides a number of faculty resources and professional development opportunities. CTL staff sends emails announcing professional development offerings. You may also check the CTL web site for resources. VU Professional Development programs are open to both full time and adjunct faculty. Professional Development funds are also available through your college. To request use of these funds, see the college secretary for the appropriate forms. VU generally offers two designated Professional Development Weeks: January, prior to the start of the Spring Semester, and May, following the end of the Spring Semester.

MAJORS AND ACADEMICS

• Majors https://www.vinu.edu/degree-finder

• Advising and Academics https://www.vinu.edu/advising

• Catalog and Degree Plan Requirements https://www.vinu.edu/catalog-degree-plan-requirements

• Online Continuing Education https://www.vinu.edu/web/distance-education/welcome

• Class Schedule https://www.vinu.edu/class-schedules

• Transfer Credits https://www.vinu.edu/transfer-credits

• Transfer Policies https://www.vinu.edu/web/military/transfer-credit?inheritRedirect=true

CAMPUS LOCATIONS

• Vincennes Campus https://www.vinu.edu/vincennes-campus

• Jasper Campus https://www.vinu.edu/web/jasper-campus

• Indianapolis - American Sign Language https://www.vinu.edu/web/asl/welcome

• Indianapolis - Aviation Technology Center https://www.vinu.edu/web/atc/home

• Gibson County Center https://www.vinu.edu/web/workforce-development/gibson-county-center

• Online https://www.vinu.edu/web/distance-education/welcome

• Military Bases https://www.vinu.edu/web/military

• Workforce/Job Training https://www.vinu.edu/web/workforce-development/welcome

• Dual Credit https://www.vinu.edu/dual-credit

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OFFICES AND RESOURCES

• Architectural Services and Facilities https://www.vinu.edu/web/architectural-services/welcome

• Campus Police https://www.vinu.edu/web/guest/police/parking

• Center for Teaching and Learning https://www.vinu.edu/web/center-for-teaching-and-learning

• Curriculum and Instruction https://www.vinu.edu/web/curriculum-and-instruction/welcome

• External Relations/Media Contact https://www.vinu.edu/web/external-relations/external-relations

• Foundation https://www.vinu.edu/web/vu-alumni-foundation-site/welcome

• Grant Office https://www.vinu.edu/grant-office

• Human Resources https://www.vinu.edu/web/human-resources/welcome

• Institutional Effectiveness https://www.vinu.edu/web/institutional-effectiveness/home

• Institutional Research https://www.vinu.edu/web/institutional-research

• Technology Information Center https://www.vinu.edu/web/mic/home

• Parent and Family Services https://www.vinu.edu/web/parent-and-family-services/home

• Provost Office https://www.vinu.edu/web/provosts-office

• Purchasing https://www.vinu.edu/purchasing

• University Primary Care Center https://www.vinu.edu/primary-care-center

• Workforce Development https://www.vinu.edu/web/workforce-development/welcome

UNIVERSITY CORE CURRICULUM

• Information for UCC courses can be found on the link below or in the VU catalog.

https://catalog.vinu.edu/preview_program.php?catoid=39&poid=24323

The University Core Curriculum (UCC) is an integral component of the learning process at Vincennes University. The UCC encompasses learning outcomes that the faculty of Vincennes University have established as a minimum expectation of students graduating from Vincennes University. The UCC

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Outcomes along with the Indiana Statewide Transfer General Education Outcomes describe the knowledge, skills, abilities, and attitudes students should demonstrate upon program completion. These courses help prepare our students for future careers and educational pursuits.

ACADEMIC ADVISING • Academic Advising is an expectation for all full-time faculty at Vincennes University.

https://www.vinu.edu/advising

• Student Success Center Here, students can seek help to register for classes, change majors, and find more information about various campus resources. https://www.vinu.edu/web/student-success-center/welcome

• Degree Works (VU’s online advising network) allows both students and faculty advisors to follow progress to degree or certificate completion. Access to Degree Works is gained through MyVU. Additional Student Information may be obtained through Self- Service Banner/MyVU.

• Class Schedules are posted online each semester. Scroll and click “Click Here to View Class Schedules”. https://www.vinu.edu/web/guest/class-schedules

• University Catalog and University Core Curriculum These advising resources are available from the VU Home page under Majors & Academics. Since the 2011-2012 academic year, the VU catalog is online. Archived catalogs from 2002-2011 are available in PDF format on the catalog site. Current catalog is located at http://catalog.vinu.edu/

• Course Placement The Advising for Placement chart is used to determine appropriate course placement for incoming students that do not have transfer or dual credit for courses in English or Mathematics. Students must also take a placement test to determine placement in Reading. Placement chart can be found at MyVU, Offices/Resources, Curriculum and Instruction, Click the Menu arrow, Placement Chart. https://www.vinu.edu/web/curriculum-and-instruction

• VU Testing Center New students and transfer students may need to take the ACCUPLACER Entry/Placement test prior to their initial registration. You should do your very best on the Accuplacer placement test. Your test scores will determine your initial classes when you start at VU. Testing Center Testing Hours - Reporting Times

• Monday - Friday, 9 a.m. to 2 p.m. • Due to COVID-19 an appointment is need to take the Accuplacer. • Must present valid photo identification

The Assessment Center is located in the Learning Resource Center, on the Vincennes campus. Campus Phone: 812-888-5404. https://www.vinu.edu/web/testing-center/home

STUDENT ATTENDANCE POLICIES

• Attendance Policy https://catalog.vinu.edu/content.php?catoid=39&navoid=3060#Attendance_Policy • Philosophy of Attendance. The Vincennes University policy is premised upon the notion that students will

attend all sessions of the classes in which they are enrolled. This policy supports Vincennes University’s philosophy that students benefit most from the people and facilities provided by the citizens of Indiana

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through proper and adequate class attendance. Consequently, missing class for any reason will be regarded as an absence. When absences result from an approved and required university activity, they will not be counted against a student, and the work missed may be made up. Vincennes University believes that students who participate in university-sponsored activities and faculty-developed field trips must develop habits of attendance consistent with such participation, or voluntarily refrain from such participation. For whatever reason an absence occurs, the student is responsible for the work missed.

• University Sanctioned Absences. University sanctioned absences include military obligation, COVID-19

related absences, mandatory court appearances, and participation in university activities at the request of university authorities. Quarantined students are not to be penalized for physical absence, but may be expected to complete class work and activities as assigned. Instructors are expected to be flexible in allowing students to make up work missed due to a university sanctioned absence. Instructors and students may consult with the Dean of Students Office on events that constitute official university sanctioned events.

• Procedures for Verification of Absences by Students. In most cases, absences which occur as the result of

participation in a university-sponsored event–for example, intercollegiate sporting events–need no verification provided by the student. Usually, professors who develop field trips that require students to miss the classes of other faculty members will inform the Dean of Students of that event and the names of students involved. The Dean of Students will send an official notice to all faculty; however, it is always to the students’ benefit to make certain that their professors are aware of their participation in university-sponsored events or course-related field trips. When a student misses class for some reason other than a university-sponsored or course-related event, the responsibility to provide verification to the Dean of Students’ Office falls directly and solely upon the student.

1. Upon his/her return to classes, the student must complete an Absence Verification Form, available on MyVU. The student must provide verification of the reason for absences such as illness treated by an off-campus physician, a court appearance, a death in the family, among other possible situations by emailing documentation to deanofstudents@vinu.edu. (Verification means to document that the reason is true by providing evidence.)

2. Any student who visits the Vincennes University Primary Care Clinic (VUPCC) as part of a limited illness must fill out an Absence Verification Form as part of that visit if an absence is advised by the nurse. The VUPCC personnel are the only university staff authorized to offer verification of a student’s illness.

3. Students who wish to make up work (tests, quizzes, laboratory sessions, paper submissions, among others) missed as the consequence of a non-university caused absence must complete a Request for Make-up Privilege form at the Office of the Dean of Students. The final decision in this matter is made by the faculty person.

• Faculty-Initiated Withdrawal of Students from Class

Students who miss class hours totaling twice the number of credit hours awarded for the course, or the equivalent of two weeks of class instruction, are eligible to be dropped from class. Faculty will be using the “TAPS” program–Tracking Attendance and Performance of Students–to issue warnings for non-attendance and to drop students for non-attendance with the following final grades:

• WN: Withdrawal for non-attendance, Not failing • WF: Withdrawal for non-attendance, Failing

Only the student may appeal such a drop for non-attendance, and the student has two possible avenues for appeal.

1. The student may appeal directly to the faculty person for readmission to the course and must provide evidence of extenuating circumstances that caused the absences. The faculty person has the option to readmit the student at his/her own discretion.

2. The student may appeal the drop for non-attendance through the Dean of Students Office by completing an online Drop Petition Appeal submitted within five business days from the date of the notification. The Dean of Students will review the appeal, consult with the faculty member and then

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render a decision to grant or deny readmission into the class. If there is extenuating information/evidence unknown to the faculty person or Dean of Students, the student is responsible to provide that information/evidence prior to the review. The review is conducted by the Dean of Students or a designee.

• Student-Initiated Withdrawal from Class

A student initiating a course drop should check the program requirements with his/her academic advisor and the potential impact to financial aid status with the financial aid staff before making any schedule changes. Students must be aware that dropping any corequisite course will initiate the drop of the corresponding corequisite course. Additionally, students should be very cautious about dropping developmental classes, especially developmental corequisites, as this can hinder degree progress and financial aid eligibility. A student dropping a developmental course will be placed on academic probation or might be academically disqualified. Class withdrawals from some required courses are not permitted.

Approved withdrawals, initiated by the student, may be made up to and including Friday of the tenth calendar week of each fall or spring semester. (This date may be adjusted for terms less than fifteen weeks in length. See Academic Calendar for exact dates.) Students are to be aware of their responsibility for making withdrawal decisions in time to meet calendar deadlines. Students should also be aware that withdrawals requested after these deadlines to avoid lower than desired course grades will not be considered. Student-initiated withdrawals will not be permitted after these dates except in the case of extended illness, family emergency, or other such unavoidable causes, and then only with the consent of the class instructor, the student’s academic advisor, and the college dean of the student’s major.

The approved Drop and Add form is filed with the Registrar. Unless the student is failing the class, the student-initiated withdrawal will be recorded on the transcript as a W. Drop and Add forms may be obtained from the student’s academic advisor.

• Withdrawal from School

A student who voluntarily withdraws from the University must, in order to receive an honorable dismissal, notify the Dean of Students of his/her intention by emailing the Dean of Students’ Office. Failure to conform to this regulation will result in the loss of credit in all subjects. The Dean of Students’ Office will notify instructors when withdrawal procedures are complete. The University withdrawal refund policy is outlined in the Institutional Refund Policy in this catalog.

A student may be withdrawn from the University for medical reasons if he/she cannot psychologically function in the educational environment or has a contagious illness which cannot adequately be isolated in the educational environment.

The University reserves the right to deny continued enrollment if the student is failing to make academic progress. Also, the University may deny admission or continued enrollment if the University does not have the resources to meet the academic needs of the student.

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TAPS SYSTEM (TRACKING ATTENDANCE AND PERFORMANCE OF STUDENTS)

• The TAPS (Tracking Attendance and Performance of Students) system may be used to send campus

individualized notifications to students regarding attendance, behavior, concern about academic performance or violations of academic dishonesty or classroom disruption. When information is entered in TAPS, notifications are sent to the student, the student’s advisor, and the Student Success Team. In addition, the Dean of Students, or a designated official at each campus, is notified of violations of academic dishonesty or classroom disruption.

TAPS – Tracking Attendance and Performance of Students

The TAPS (Tracking Attendance and Performance of Students) system may be used to send notifications to students regarding attendance, behavior, or concern about academic performance. When information is entered in TAPS, notifications are sent to the student, the student’s advisor, and the Student Success Team. For behavior warnings, notification is also sent to the Dean of Students.

***All faculty members are expected to take attendance in all courses.***

1. Select the Term if prompted. 2. Select the desired course.

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3. Enter the information as desired for each student using the drop down boxes. 4. Select ALL the appropriate Performance Warning by clicking the drop-down box next to the

performance categories and click “Warnings”.

a. Needs Book - use this warning when the student is not prepared with any or all class materials. b. Poor Performance - use when a student has missing work, poor preparation for class, and needs

general support to help be successful. c. Class Participation - Designed for incidents that occur while the student is in class. Some

examples that were discussed of when to use: • student is sleeping • student is texting • student is not paying attention • student is talking during class • student is refusing to participate during class/group discussions • student often gets up and “steps out of class”

d. Excessive Tardiness e. Low Test Scores – Use this warning when a student has submitted any type of work for a grade

and it is noticed they may need additional support. f. Great Job

5. Select the appropriate Attendance Warning: “Warn 1” if this is the student’s first attendance warning

and “Warn 2” if it is the second warning. 6. When dropping a student for nonattendance, “WN” indicates “Withdrawn Not Failing” and “WF”

indicates “Withdrawn Failing.” It is important to enter the last date of attendance. 7. If the student did not attend at all, faculty should use the first day of class as the last date of

attendance. 8. Enter the information as desired for each student on the roster. 9. Be sure to click the “Submit” button at the bottom of the roster. If you do not click “submit” your

notifications will not be saved or sent. 10. If you have TAPS questions, contact your mentor or your supervisor. 11. Violations Notices: Check the appropriate boxes and provide a small narrative of the incident, this will

go to the Dean of Students. It is also a good idea to email yourself, department dean, and college Dean.

You must enter the last date of attendance for Title IV compliance.

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Guidelines for absence notifications and faculty initiated withdrawals:

Warning 1 = 2 absences in a 50 or 90-minute course

Warning 2 = 3 absence (Especially without having received explanation from the student)

*At this point, reach out to the student to determine cause of the absence.

Drop = When the hours of absence total twice the number of credit hours

• Justified absences should not count against the students. • Faculty are allowed latitude in determining if students should be dropped. • Faculty are not required to drop students with absences equaling twice the credit hours of the course

if the faculty have worked with or spoken to the student and believe the student can be successful in the course.

• The Student Success Team supplements the work of the advisor. The supplemental help does not replace the need for advisors to work with students on TAPS-related issues.

DROP/ADD CLASSES DURING REGISTRATION

Login to MyVU.

User Name

Password

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Faculty & Advisor Self Service

If you need to search for classes, click on “Class Search”. You can select the subject on this menu and then click on “Course Search”.

You can enter the CRN’s directly into the worksheet

Then select Submit Changes

OR

You can perform a class search

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For example, if you select Accounting, your search results will be a list of all Accounting courses. Option 1 – Less defined search

Your next step would be to click “View Sections”. Your search results will look like the following:

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Your next step would be to click “View Sections”. Your search results will look like the following:

To finalize the registration, either click Register or Add to Worksheet. Many advisors like to build the worksheet with multiple CRN’s before submitting the registration. (See Results from Defined Search) OPTION 2 = For a more defined search. To finalize the registration, either click Register or Add to Worksheet. Many advisors like to build the worksheet with multiple CRN’s before submitting the registration. (See Results from Defined Search)

To finalize the registration, either click Register or Add to Worksheet. Many advisors like to build the worksheet with multiple CRN’s before submitting the registration. (See Results from Defined Search) ** If you are registering a lecture and lab combination, you must submit them at the same time.

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HELP! If you have any questions regarding registrations, contact your mentor or supervisor. You can also contact the Registrar’s Office for help.

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ENTERING GRADES

All faculty are responsible for submitting midterm and final course grades. Notices on the submission deadlines are emailed to all faculty by the University Registrar each semester. To enter grades, follow the directions below.

SELF SERVICE BANNER is accessed by logging into MyVU. Go to https://www.vinu.edu/home and then click MyVU. Type your MyVU “User Name” and “Password”. I. Enter your assigned username and password.

II.Accessing Faculty Services • See your detail schedule • Track Attendance and Performance • Enter Grades • Access student information • Register students

You can use the University System tab or the Quick Links tab to enter Faculty & Advisor Self-Service Banner.

User Name

Password

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III. Entering Midterm and Final Grades

All faculty are responsible for submitting midterm and final course grades. Notices on the submission deadlines are emailed to all faculty by the University Registrar each semester. All grades are due 48 hours after the final exam.

1. Select “Midterm” or “Final” and the term.

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2. Select the course you are grading.

3. Enter the grades and last date of attendance if required.

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TIPS for Entering Grades • After entering grades on the web grade roster, be sure to click submit on each page of the

roster • If there were no errors, you will receive the following message: • IMPORTANT: Proof each grade roster. Be sure every student received a grade. Last date

of attendance is required for “F” grade • NOTE: Midterm grades are unofficial and will not appear on the students’ transcripts. • The U. S. Department of Education guidelines do not permit an “F” grade to be assigned

when a student has stopped attending. Therefore, the Last Date of Attendance (LDOA) determines course completion. Specific dates to follow or provided during the grading process.

Example form Spring 2016

Course LDOA (Last Date of Attendance) Final Grade

Developmental Course Prior to April 25 WF / TAPS

Developmental Course April 25 or after F / Web Grading

College Level Course Prior to May 2 WF / TAPS

College Level Course May 2 or after F / Web Grading

• Grades of "WF" and "WN" must be entered on the TAPS system for classes that are still in

progress. (See TAPS instructions.) • Use a Supplemental Grade form for late withdrawals from classes that have ended. A last date

of attendance is required. The Registrar's Office will record the grade of "W" upon receipt of this form.

STUDENT RESOURCES AND SERVICES

• Bookstore The Vincennes University bookstore is a great place to visit. Here, you will find your textbooks for classes as well as school supplies and VU apparel. https://vubookstore.vinu.edu/home

• Commencement Learn everything you need to know about commencement in one location. From important dates to book buy back - it's all here. https://www.vinu.edu/commencement

• COPE The mission of the Vincennes University COPE Student Support Services program is to increase retention, graduation, and/or transfer to a four-year institution and to foster independent growth through person-centered-planning approaches that enhance academic, financial, personal, and social development for low income, first generation, and/or students with disabilities. https://www.vinu.edu/web/cope

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• Counseling Center College life is a new chapter and can be stressful. The counseling center can help. As a student, most services are at no cost to you and all services are always confidential. https://www.vinu.edu/counseling-center

• Dean of Students Office The Dean of Students serves students, faculty, staff and others by promoting student academic success and achievement. The office is available to respond to questions and concerns about University policies, procedures, and services pertaining to our students. https://www.vinu.edu/web/dean-of-students-office/welcome

• Office of Diverse Abilities and Accommodations The office of disability services can help overcome or compensate for obstacles related to a physical, emotional, learning or other disability. https://www.vinu.edu/web/diverse-abilities-and-accommodations/welcome

• Experience VU The mission of Experience VU is to increase retention, graduation, and/or transfer to a four-year institution through person-centered planning approaches that enhance academic, financial, personal, and social development for students with disabilities or students with disabilities and low income. https://www.vinu.edu/web/guest/experience-vu

• Multicultural Student Affairs The Office of Multicultural Student Affairs supports African American students, students of color, and underrepresented students in achieving their goals at Vincennes University by encouraging their academic, cultural, and professional development. https://www.vinu.edu/web/multicultural-student/welcome

• International Students At Vincennes University, we believe it is important to assist and reach out to international students who are considering coming to the U.S. for their education. Ours is a community where people from around the world are welcomed, adding to the diversity and richness of the student's experience to grow academically, socially and spiritually. As a Vincennes University student, you will learn with students from all cultural, socioeconomic, and religious backgrounds from more than 20 countries. If you are interested in attending Vincennes University and are a non-US citizen, make the Office of International Student Affairs your first point of contact! We look forward to serving you as you explore your opportunities at Vincennes University! https://www.vinu.edu/web/international-students

• Parent and Family Services The Office of Parent and Family Services at Vincennes University is committed to serving students by providing assistance and support of the family unit through quality parent programs and communication tools as a means to facilitate student success. https://www.vinu.edu/web/parent-and-family-services/home

• Police/Parking For your safety, the Vincennes campus has its own police station and officers available around the clock, every day of the year. The police department also distributes parking passes for students, faculty, staff, and visitors. The police station is located on 2nd street and an officer can be reached at 812-888-5555, day or night. https://www.vinu.edu/police/parking

• STEP Student Transition into Educational Programs is designed to give LD students the opportunity to develop their own unique abilities and to achieve their highest academic potential. Students will develop a sense of self-worth and the skills needed to function and learn independently in college. https://www.vinu.edu/step

• Student Success Center Here, students can seek help to register for classes, change majors, and find more information about various campus resources. https://www.vinu.edu/web/student-success-center/welcome

• Summer Bridge The Vincennes University Summer Bridge Program is designed to provide incoming and freshman level students with a summer college orientation experience and the opportunity to get a head start on their academic goals. https://www.vinu.edu/summerbridge

• Registrar's Office/Student Records The Registrar Office is committed to student success by maintaining accuracy of all academic records including student schedules, transcripts, and grades. Services offered to students by this team include course drop and add processing, petition to graduate requests, transcript requests, and verification of enrollment. https://www.vinu.edu/web/registrar-s-office/registrar-s-office

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• Tutoring and Labs You can find free tutoring and labs for almost every single subject offered at VU. https://www.vinu.edu/labs-and-tutoring

• The Writing Center You have access to a great writing center, a benefit if you need a little help in class. https://www.vinu.edu/web/writing-center/welcome

STUDENT RIGHT TO KNOW AND POLICIES

• Student Right to Know and Polices https://www.vinu.edu/student-right-to-know-and-policies

• Emergency Procedures https://www.vinu.edu/emergency-procedures

• FERPA https://www.vinu.edu/web/financial-services/ferpa

• Nondiscrimination Policy and Complaint Form https://www.vinu.edu/nondiscrimination-policy

• Sexual Assault, Sexual Harassment, Stalking and Other Policies https://www.vinu.edu/sexual-assault-sexual-harassment-stalking-and-other-policies

• Standards of Student Behavior https://www.vinu.edu/standards-of-student-behavior

• Student Bill of Rights https://www.vinu.edu/student-bill-of-rights

• Student Complaint Process https://www.vinu.edu/web/dean-of-students-office/student-complaint

• Tobacco Policy https://www.vinu.edu/tobacco-policy

• Withdrawals, Drops and Credit Adjustments https://www.vinu.edu/withdrawals-drops-and-credit-adjustments

ACADEMIC SUPPORT/STUDENT TUTORING

• Academic Support/Student Tutoring Tutoring services are free for all VU students. Several opportunities for academic help are available across campus. A directory for Tutoring and Labs across campus is available on the VU website, http://my.vinu.edu/labs-and-tutoring

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TUTORING LABS

Labs & Tutoring

Vincennes University empowers students by providing a network of trained individuals who can support their learning. Tutors can provide an extra layer of academic support for students by reviewing critical concepts and materials from class, clarifying points of confusion, and developing study strategies for upcoming exams.

Career Center Vigo Hall, Room 396 812-888-4280 Monday – Friday: 8:00am – 4:30pm

Knowledge Market Shake Learning Resource Center (LRC), Beside Blue Archway 812-888-5495 Monday – Thursday: 2:00pm – 6:00pm

• Peer led lab aimed at assisting students who are developing multi-step projects.

• The Knowledge Market features computers for student use, collaborative study areas with a touch enabled view screen with onboard computer and connectivity, as well as areas for open study.

Chelsea Lawlis Learning Center Summers Center, Room 117 812-888-4434 812-888-5528 Monday – Friday: 8:00am – 4:30pm

• Kurzweil 3000 Firefly reading software • Social science textbooks on reserve for students to

use in the lab.

Science, Engineering, and Math (SEM) Learning Lab Updike Hall, Room 132 812-888-4576 or 812-888-5774 Monday – Thursday: 8:00am – 7:30pm Friday: 8:00am – 3:30pm

• Computers with aided instruction software/videos

• Course Compass • Kurzweil 3000 reading software • Free professional tutoring • In lab calculator loans • In lab book loans • Practice tests

COPE Davis Hall, Room 424 812-888-4515 Monday – Friday: 8:00am - 4:30pm Computer Lab (COPE Students Only) Davis Hall, Room 414B Monday – Friday: 8:00am – 6:00pm Study Table (COPE Students Only) Davis Hall, Room 414B Monday – Thursday: 4:30pm – 6:00pm

Shake Learning Resource Center (Library) 812-888-4165 Sunday: 2:00pm - Midnight Monday - Thursday: 7:30am - Midnight Friday: 7:30am - 6:00pm Saturday: 11am - 6:00pm

Counseling Center Shake Learning Resource Center (LRC), Room 134 812-888-4374 Monday – Friday: 8:00am – 4:30pm

STEP Shircliff Humanities Building, Room E141 812-888-4495 Monday – Friday: 8:00am – 4:30pm

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Davis Hall Math Learning Lab Math lab designed for students in remedial math courses.

Student Success Center (SSC) Shake Learning Resource Center (LRC), Room 115 812-888-4451 Monday – Friday: 8:00am – 4:30pm

Diverse Abilities and Accommodations Shake Learning Resource Center (LRC), Room 135 812-888-4501 Monday - Friday: 8:00am – 4:30pm

Technology Atrium (Quiet Study Area) Ebner Hall, Second Floor 812-888-4447 Tuesday: 8:00pm – 10:00pm Wednesday: 8:00pm – 10:00pm

Experience VU Disability Student Support Services Davis Hall, Room 422 812-888-4061 Monday – Friday: 8:00am – 4:30pm

Testing Center Shake Learning Resource Center (LRC), Room 104 812-888-5404 Monday - Friday: 9:00am – 2:00pm

Honors Program Interested students should contact Matthew Norman, Associate Professor of English, at 812-888-4484 or mnorman@vinu.edu. Office Location: Shircliff Humanities Building, E121

Writing Lab Shircliff Humanities Building, Room E229 812-888-5141 Monday - Thursday: 9:00am - 11:00am & 12:00pm – 5:00pm Friday: 9:00am - 11:00am & 12:00pm – 4:00pm

• Free composition assistance

Kirkwood Academic Skills Center Shircliff Humanities Building, Room E136 812-888-4209 Monday – Thursday: 8:00am – 9:00pm Friday: 8:00am – 4:00pm

• Tutoring • Text Help software • Humanities course books (in lab use only) • Read/Write Gold software • Course Compass • Kurzweil 3000 Firefly reading software • Dragon Naturally Speaking (dictation software) • ZoomText

21st Century Scholars Shake Learning Resource Center (LRC), Room 124 812-888-5501 Monday - Friday: 8:00am - 4:30pm

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STUDENT SUPPORT SERVICES 21st Century Scholars Learning Resource Center 812-888-5501 Monday – Friday 8:00 am – 4:30 pm https://www.vinu.edu/web/financial-services/state-grants

COPE Davis Hall, Room 424 812-888-4515 Monday – Friday, 8:00 am – 4:30pm Thursday, 9:00am – 5:00pm Computer Lab & Study Table, Room 414B (COPE Students Only) Monday – Thursday 9:00 a.m. – 6:00 p.m. Friday 9:00 a.m. – 4:30 p.m. copeoffice@vinu.edu

Experience VU and Student Support Services for Students with Disabilities Davis Hall, Room 414A 812-888-4061 Monday – Friday 8:00 am – 4:30 pm https://www.vinu.edu/experience-vu https://www.vinu.edu/web/cope https://www.vinu.edu/web/diverse-abilities-and-accommodations

Counseling Services Shake Learning Resource Center, Rm 134 812-888-4374 Monday – Friday 8:00 am – 4:30 pm Counseling@vinu.edu

Honors Program Morris Hall, Room 166 Interested students should contact Matthew Norman, Associate Professor of English at 812-888-4484 or mnorman@vinu.edu

Student Success Center (SSC) Learning Resource Center 812-888-4451 Monday – Friday 8:00 am – 4:30 pm https://www.vinu.edu/web/student-success-center

STEP Shircliff Humanities Building, Room E141 812-888-4495 Monday – Friday 8:00 am – 4:30 pm https://www.vinu.edu/step

Testing Center Learning Recourse Center 812-888-5404 Testing Hours: Monday – Friday, 9:00am – 2:00pm https://www.vinu.edu/web/testing-center

VU Career Center Vigo Hall, 3rd Floor 812-888-4280 Monday – Friday 8:00 am – 4:30 pm www.vinu.edu/career

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COLLEGE DEANS College of Business and Public Service Susan Brocksmith, Dean Phone: 812-888-6365

College of Health Science & Human Performance Michelle Cummins, Dean Phone: 812-888-5090

College of Humanities Joan Puckett, Dean Phone: 812-888-5117

College of Science, Engineering & Mathematics Curt Coffman, Dean Phone: 812-888-4548

College of Social Science, Performing Arts & Communications Cynthia Ragle, Dean Phone: 812-888-4024

College of Technology Ty Freed, Dean Phone: 812-888-4447

PHONE NUMBERS

President’s Office Dr. Charles Johnson, President Welsh Building Phone: 812-888-4201

Provost’s Office Dr. Laura Treanor, Provost Welsh Building Phone: 812-888-4262

Student Affairs & Dean of Students Whitney Daugherty, Asst. Provost of Student Affairs Beckes Student Union, Room 201 Phone: 812-888-4241

Curriculum & Instruction Rick Kribs, Assist. Provost of Curriculum & Instruction Welsh Building, Room 138 Phone: 812-888-4176

Dean of Students Robert Dotson, Dean of Students Beckes Student Union, Room 201 Phone Ext: 4241

Registrar’s Office Becky Little, Registrar Welsh Building, Room 146 Phone: 812-888-4220

Institutional Effectiveness Dale Pietrzak, Director of Institutional Effectiveness Governor’s Hall Phone: 812-888-4141

Assessment Office Chad Bebee, Director of Assessment Governor’s Hall Phone: 812-888-5369

Distance Ed. Shanni Simmons, Asst. VP of Lifelong Learning Phone: 812-888-5329

Library Services Charla Gilbert, Director Learning Resource Center Phone: 812-888-4165

Admissions Governor’s Hall Phone: (812)888-4132

Bursar’s Office Terry Perry, Bursar Welsh Building Phone: 812-888-4244

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Counseling Center Dr. Jennifer Andrews, Director Learning Resource Center, Room 134 Phone: 812-888-4374

Financial Aid Dr. Stan Werne, Director Welsh Building Phone: 812-888-4361

Technology Information Center (IT) Welsh Building Phone: 812-888-4332