DESIGN, SUPPLY, INSTALLATION, TESTING, COMMISSIONING, AND TOTAL SERVICE

MAINTENANCE OF TWO (2) UNITS 200-KVA UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM

INSTRUCTIONS TO BIDDERS

APRIL 2016

ASIAN DEVELOPMENT BANK 6 ADB Avenue, Mandaluyong City

Manila, Philippines Tel. No. (632) 632-5437 or 632-4527; Fax No. (632) 636-2577

The documents comprising this “Instructions to Bidders” shall not be disclosed outside the bidder and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to prepare the bid.

____________________________________________________________________________________

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this “Instructions to Bidders”.

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INSTRUCTIONS TO BIDDERS (Please read in conjunction with the Bid Data Sheet [BDS])

DESIGN, SUPPLY, INSTALLATION, TESTING, COMMISSIONING, AND

TOTAL SERVICE MAINTENANCE OF TWO (2) UNITS 200-kVA UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM

A. General

1. Scope of Bid

1.1. The Asian Development Bank (hereinafter referred to as “ADB”) wishes to receive Bids from prospective Bidders for the engagement of a Contractor for the services described in the Bid Data Sheet (BDS).

1.2. The successful Bidder (herein referred to as the “Contractor”) will provide

ADB with the most reliable and efficient Services with the deployment of skilled manpower, equipment, materials and supervision in accordance with ADB’s policies, instructions, standards and procedures.

1.3. The Services will be complete in all respect, and shall be provided in accordance with the Work Performance Statement (Appendix 1)

1.4. The sealed Bids will be completed and submitted to ADB in accordance

with the provisions contained in the "Instructions to Bidders (ITB)."

2. Qualifications of the Bidder

2.1. To be qualified for the Bidding, the Bidder must: (i) Have the nationality of eligible country in accordance with

Appendix 15: List of ADB Eligible Member Countries. A Bidder will be deemed to have the nationality of a Member Country if he/she is a citizen, or is constituted, or incorporated, and operates in conformity with the provisions of the laws of that country;

(ii) Have experience in the supply of UPS and major equipment

component for a minimum of 10 years;

(iii) Have successfully completed two (2) UPS projects of at least 200-kVA capacity;

(iv) Have a sound financial and credit position for the past three (3) years (2012 to 2014). As a minimum, the Bidders net worth/total equity calculated as the difference between total assets and total liabilities should be positive; and

(v) Have not been under a declaration or record of ineligibility for

corrupt and/or fraudulent practices issued or kept by ADB in accordance with Sub-Clause 2.3 (iii).

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2.2. In the case of joint ventures (JV), the qualifications and experience of all firms in the JV will be considered as if the JV was a single Bidder. At least one firm in the JV must be a legally registered commercial enterprise established in the business of providing the required Services or a subsidiary of a legally registered company. ADB will require the identification of the JV partners and either a copy of the agreement entered into by the JV partners or the commitment to enter into a joint venture agreement [Sub-Clause 9.1]. The Contract with ADB must be signed so as to be legally binding on all partners, while only one of the firms in the JV arrangement will be authorized by other partner(s) to receive payments and instructions for and on behalf of any and/or all partners of the JV.

2.3. ADB’s Anticorruption Policy requires borrowers (including beneficiaries of

ADB-financed activity), as well as Bidders, suppliers, and contractors under ADB-financed Contracts, observe the highest standard of ethics during the procurement and execution of such Contracts. In pursuance of this policy, the ADB:

(i) defines, for the purposes of this provision, the terms set forth

below as follows:

(a) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party.

(b) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation.

(c) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party.

(d) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including influencing improperly the actions of another party.

(ii) will reject a proposal for award if it determines that the Bidder

recommended for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract; and

(iii) will sanction a party or its successor, including declaring ineligible,

either indefinitely or for a stated period of time, to participate in ADB-financed activities if it at any time determines that the firm has, directly or through an agent, engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, an ADB-financed Contract, the sanction of which will include but

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not be limited to the execution of the penalties set forth under the Bid Securing Declaration or forfeiture of performance bond whichever is applicable, depending what stage of the project when collusion was discovered; and

(iv) will have the right to inspect the accounts and records of the Contractor relating to the performance of the Contract and to have them audited by auditors appointed by ADB.

2.4. ADB considers a conflict of interest to be a situation in which a party has

interests that could improperly influence that party’s performance of official duties or responsibilities, contractual obligations, or compliance with applicable laws and regulations, and that such conflict of interest may contribute to or constitute a prohibited practice under ADB’s Anticorruption Policy. In pursuance of ADB’s Anticorruption Policy’s requirement that Borrowers (including beneficiaries of Bank-financed activity), as well as Bidders, suppliers, and Contractors under Bank-financed Contracts, observe the highest standard of ethics. ADB will take appropriate actions, which include not financing of the Contract, if it determines that a conflict of interest has flawed the integrity of any procurement process. Consequently all Bidders found to have a conflict of interest will be disqualified. A Bidder may be considered to be in a conflict of interest with one or more parities in this Bidding process if, they:

(i) have controlling shareholders in common; or

(ii) receive or have received any direct or indirect subsidy from any of

them; or

(iii) have the same legal representative for purposes of a Bid; or

(iv) have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on a Bid of another Bidder, or influence the decisions of ADB regarding the bidding process;

(v) have submitted more than one Bid in the bidding process, except

where alternative offers may be permitted under the Bidding Documents; this does not limit the participation of subcontractors in more than one Bid, or Bidders and subcontractors in more than one Bid, or as Bidders and subcontractors simultaneously; or

(vi) have participated as a consultant in preparing the design or

technical specifications of the goods and related services or works that are the subject of a Bid.

2.5. Penalties on Collusion by Bidders

(i) If any Bidder is found to have colluded with other Bidders to fix the

Bid prices prior to award of Contract, the Bidder will be disqualified to bid for any future projects of ADB.

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(ii) If the collusion with other Bidders to fix the Bid prices is discovered

after award of Contract, ADB has the right to impose the following penalties on the Successful Bidder:

(a) The Contract will be terminated by ADB immediately;

(b) The Performance Bond will be withheld by ADB and will be

called upon for deduction to meet all costs that are incurred due to termination of the Contract and re-Bid processes; and

(c) In addition, the Successful Bidder will be disqualified to Bid

for any future projects of ADB.

3. Bid Procedure – Please refer to the BDS 4. Cost of Bid

The Bidder will bear all the costs associated with the preparation and delivery of its Bid, and ADB will in no case be responsible for such costs.

B. Bid Documents

5. Contents of Bid Documents

5.1. Please refer to the BDS.

5.2. The Bidder is expected to examine carefully the contents of the Bid Documents. Bids, which are not substantially responsive to the requirements of the Bid Documents, will be rejected.

5.3. The Bidder will fully disclose whether any of the Bidder's personnel

[including the owner, the directors, the manager(s) or any of the employees] has been formerly connected with ADB in any capacity as a regular or contractual staff or as a consultant. Failure to disclose this information may be grounds for disqualifying the Bidder or for immediate termination of the Contract with the Bidder.

5.4. The Bidder will furnish information as described in the Financial Bid Form

on commissions or gratuities, if any, paid or to be paid relating to this Bid, and to contract execution if the Bidder is awarded the Contract.

6. Clarification on Bid Documents

Bidders requiring any clarification on the Bid Documents may notify ADB by email, at the email address indicated in BDS. ADB will respond to any request for clarification, provided it is received on/or before the date specified in the BDS. Copies of ADB's response will be forwarded to all Bidders, including the description of the inquiry.

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7. Pre-Bid Meeting and Site Inspection

7.1. The Bidder’s designated representative is invited to attend a Pre-Bid meeting, if provided for in the BDS. The purpose of this meeting is to:

(i) answer any queries from the Bidders;

(ii) furnish all information that may be necessary for preparing the Bid and entering into a Contract; and

(iii) provide a tour of ADB premises and facilities covered by the Services.

7.2. Bidders are advised to send appropriate representatives to attend the Pre-Bid meeting. Any claim by the Bidder to change the substance of the Bid due to his failure to understand the requirements will not be entertained. A site inspection will be held immediately after the Pre-Bid meeting. Taking of photos during the site inspection is not allowed. After completion of the site inspection, the Certificate of Site Inspection must be completed by the Bidder for countersignature and confirmation of an ADB designated representative.

8. Amendment to Bid Documents

8.1. At any time prior to the deadline for submission of Bids, ADB may for any reason modify the Bid Documents by issuing addenda.

8.2. Any addendum issued will form part of the Bid Documents and will be

communicated in writing or by email to all Bidders. The transmittal of the addendum to the Bidders on the email addresses or facsimile numbers submitted will relieve ADB of its obligations to notify the Bidders of the said addendum.

8.3. To afford prospective Bidders reasonable time to take an addendum into

account in preparing their Bids, ADB may extend the deadline for submission of Bids.

C. Preparation of Bids

9. Composition of Bid (Bid Proposal)

9.1. TECHNICAL BID – it will consist of and be structured as specified in the BDS.

9.2. FINANCIAL BID – It will consist of and be structure as specified in the

BDS.

9.3. The Bid Documents as herein listed will be duly completed with all entries typed or printed in ink.

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9.4. The completed Technical and Financial Bid Forms will be without interlineations or erasures except those required to correct errors made by the Bidder, in which case the erasures and interlineations will be initialed by the person or persons signing the Bid.

9.5. It is incumbent on the Bidder that when the documents mentioned above

are duly completed, they should be submitted simultaneously by the Bidder in accordance with Clauses 16 and 17.

9.6. ADB is not bound to accept the lowest or any Bid, nor is it obliged to give

any reason for the rejection of any Bid.

10. Bid Language

The Bid and other documents including any correspondence related to the Bid will be in the language specified in BDS.

11. Bid Currency

The rates submitted by the Bidders will be as specified in BDS. For purposes of evaluation of Financial Bids, all Bids will be converted in US Dollar at the exchange rate specified in the BDS.

12. Bid Price

12.1. Unless otherwise specifically stated in the Contract, the Bid prices will be

deemed to include, inter alia, (i) labor costs; (ii) use of facilities, tools and equipment; (iii) supplies and materials including wastage; (iv) transportation to ADB-HQ; (v) administrative, supervision and overhead expenses; (vi) profit; and (vii) incidental expenses for the provision of the required Services. Since ADB is exempted from paying taxes and duties under the Articles of Agreement Establishing the Asian Development Bank (Charter) and the Agreement between the Asian Development Bank and the Government of the Republic of the Philippines regarding the Headquarters of the Asian Development Bank (Headquarters Agreement) the Bidder will calculate its prices for the service items exclusive of all applicable taxes.

12.2. The Bid price offered in the Financial Bid Form will be for full execution of

the Services in every respect. The Bidder will be deemed to have taken account of all the requirements, whether expressed or implied, covered by all parts of the Bid Documents and other stipulated documents, and to have priced the items in the Bid Form accordingly.

12.3. The Bid price under the terms and conditions specified in the Contract will be deemed to be firm and fixed. No claim for adjustments in the contract prices based on the Bids will be considered by ADB for any change in foreign exchange rate, for any increase in wage rates, for any escalation costs of office materials and supplies. Any such change, increase or escalation will be deemed to have been taken into account and included in the Bid price.

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13. Bid Validity

13.1. The Bid will remain valid for the period specified in the BDS after the Bid submission deadline date prescribed by ADB. A Bid valid for a shorter period will be rejected by ADB as non-responsive.

13.2. Prior to the expiry of the Bid validity period, ADB may request the Bidder for

a specified extension in the period of Bid validity. A Bidder may refuse the request or agree to the request without modifying the original Bid. The request from ADB and responses by the Bidder will be made in writing.

14. Bid Security

ADB will waive the Bid security requirement, provided the Bidder signs the Bid Securing Declaration (Appendix 9) accepting that, if the Bidder withdraws or modifies its Bid during the period of validity, or the Bidder is awarded the Contract, and it fails to sign the Contract or submit a Performance Bond in accordance with Clause 28, then the Bidder will be disqualified from bidding in any or all future Contract with ADB.

15. Bid Signing

A person or persons (in case of Joint Venture) duly authorized to bind the Bidder to the Contract will sign the Bid. Proof of authorization will be furnished in the form of a Secretary’s Certificate or Written Power of Attorney which will accompany the Bid. The name and position held by each person signing the authorization and the duly authorized person or persons must be typed or printed below the signature. All pages of the Bid, except for un-amended printed literature, will be signed or initialed by the person signing the Bid. Failure to do so will be grounds for disqualification of the Bidder.

D. Bid Submission

16. Sealing and Marking of Bids – Please refer to the BDS 17. Deadline for Submission of Bids

Sealed Bids, should reach ADB not later than the date and time indicated in the BDS. The Bids should be sent by courier mail or hand-carried to the attention of Unit Head, Procurement and Contracts Administration, Office of Administrative Services, 4th Floor, Room 4532C, Asian Development Bank, 6 ADB Avenue, Mandaluyong City, 1550 Metro Manila, Philippines.

18. Late Bids

ADB will not consider any Bid that arrives after the deadline for submission of Bids, in accordance with Clause 17. Any Bid received by ADB after the deadline for submission of Bids will be rejected and returned unopened to the Bidder.

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19. Modification and Withdrawal of Bids

19.1. The Bidder may modify or withdraw its Bid after Bid submission, provided that written notice of the modification or withdrawal is received by ADB, prior to the deadline for the submission of Bids. The Bidder’s modification or withdrawal notice will be prepared, sealed, marked and delivered in accordance with the provisions of Clauses 16 and 17 with the envelope additionally marked “MODIFICATION” or “WITHDRAWAL,” as appropriate.

19.2. No Bid may be modified subsequent to the deadline for submission of Bids.

19.3. No Bid may be withdrawn in the interval between the deadline for

submission of Bids and the expiration of the period of Bid validity specified by the Bidder on the Bid Form.

E. Bid Opening and Evaluation

20. Bid Opening – Please refer to the BDS 21. Bid Evaluation

21.1. To assist in the examination, evaluation and comparison of Bids, ADB

may, at its discretion, ask any Bidder for clarification of its Bid. The request for clarification and response will be in writing or by email. Clarification on the Bidder's technical capability may also be done by way of inspecting Bidder's company premises and/or visits to one or more of the Bidder’s clients by ADB's representatives. The Bidder should provide full cooperation if ADB deems necessary to do so.

21.2. Subject to Clause 21.1, no Bidder will contact ADB on any matter relating to its Bid from the time of the Bid opening to the time the Contract is awarded. If the Bidder wishes to bring additional information to the notice of ADB, it should do so in writing.

21.3. Any effort by the Bidder to influence ADB in ADB’s Bid evaluation, Bid

comparison or contract award decisions may result in: (i) the rejection of the Bidder’s Bid; and (ii) disqualification of the concerned Bidder to Bid for future procurement by ADB.

21.4. ADB will undertake a post qualification review of each Bidder based on

the qualification criteria indicated in Clause 2. Bids submitted by the Bidders who meet the qualification criteria will be considered by ADB for further bid evaluation. Bids, which do not meet the qualification criteria, will be rejected.

21.5. ADB will determine whether each Bid submitted by a qualified Bidder is

(i) properly signed; (ii) the same name of company invited to participate in the Bidding; (iii) substantially responsive to the requirements of the bid documents; (iv) arithmetic errors in computation were made in the bids; and (v) the Bids are otherwise generally in order. ADB may, based on

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factual justification and in consideration of requirements for competition and transparency, waive minor and/or administrative deficiencies in Bidders’ submissions.

21.6. A Bid that is not substantially responsive to the Bidding documents or

contains inadmissible reservations will be rejected. A Bid will be rejected if it is determined to contain an omission or misrepresentation that is determined by ADB, to amount to an integrity violation of ADB’s Anticorruption Policy.

21.7. Technical Bids will be evaluated based on the Evaluation framework

indicated in the BDS. A substantially responsive Bid is one that conforms to all terms, conditions and specifications of the Bid Documents without material deviation or reservation. A major deviation would normally occur when (i) the scope, quality or performance of the Services offered substantially differ from the Bid Documents; (ii) the Bid offer limits in any substantial way, ADB's rights or the Bidder's obligations under the Contract; or (iii) any rectification would unfairly affect the competitive position of other Bidders with substantially responsive Bids. A major deviation will result in the rejection of the Bidder’s Bid.

21.8. Only Financial Bids of the technically compliant Bids will be considered in

the financial evaluation. Bidders who do not conform to the specified requirements will be rejected as deficient and non-responsive Bids and will not be included in the financial evaluation. For evaluation and comparison purposes, the currency of the Bid will be converted into a single currency specified in the BDS.

21.9. In case of discrepancies between price given in words and that given in

figure for the same item, the prices given in words will prevail. Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price per item that is obtained by multiplying the unit price and quantity, the unit price will prevail and the total price per item will be corrected. If there is a discrepancy between the total amount stated in the Financial Bid Form and the sum of the total price per item, the sum of the total price per item will prevail and the total amount will be corrected.

21.10. If the Bidder does not accept the corrected amount of Bid as per Sub-

Clause 21.9, its Bid will be considered as withdrawn, and the Bidder will be disqualified to Bid for any future projects of ADB.

22. Non-conformities, Errors and Omissions

22.1 Provided that a Bid is substantially responsive, ADB may waive any non-

conformity or omission in the Bid that does not constitute a material deviation.

22.2 Provided that a Bid is substantially responsive, ADB may request that the

Bidder submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial non-conformities or

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omissions in the Bid related to documentation requirements. Such omission will not be related to any aspect of the price of the Bid. Failure of the Bidder to comply with the request may result in the rejection of its Bid.

F. Award of Contract

23. Award

23.1. Following the post qualification review, technical evaluation and financial evaluation of each Bidder, the Bidder that submitted the lowest evaluated, substantially responsive and complying Bid will be selected.

23.2. Subject to Clause 24, ADB will award the Contract to the Bidder that

submitted the lowest evaluated, substantially responsive and complying Bid.

23.3. During the Bid evaluation, ADB reserves its right to negotiate the prices

with a view to obtain the best value for money for ADB. 24. ADB's Right to Accept or Reject Any Bid

ADB reserves the right to accept or reject any Bid, and to annul the Bidding process and reject all Bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for ADB's action.

25. Notification of Award

25.1. ADB will notify the successful Bidder by a Letter of Acceptance of Bid

(Appendix 10) that its Bid has been accepted.

25.2. The Letter of Acceptance of Bid, together with the Bid, will form a contract between ADB and the successful Bidder, until the Contract has been effected pursuant to Clause 27.

26. Transition Period

A one-month transition period will start at the commencement of Services. Key personnel of the successful Bidder are required to come to ADB for familiarization on the service requirement. The number of personnel will gradually increase to the desired number of full personnel complement within the one month period.

27. Execution of the Contract

27.1. The Bidder to whom the Contract is awarded is required to enter into and

execute a Contract Agreement (Appendix 12) in accordance with the form, conditions and requirements in the Bid Documents, and to furnish the required Performance Bond, Comprehensive General Liability Insurance and other stipulated documents within fifteen calendar days from the date the Bidder receives ADB's Letter of Acceptance of Bid.

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27.2. ADB, as necessary, may include among the conditions of contract

requirements that Bidders, suppliers, consultants, contractors, service contractors and concessionaires will allow ADB to: (i) inspect their accounts and records and other documents relating to

the submission of Bids and contract performance and have them audited by auditors appointed by ADB;

(ii) require them to respond to questions or to produce any document necessary for the investigation of allegations of integrity violation;

(iii) require their employees or agents to respond to questions or

produce any document necessary for the investigation of allegations or integrity violation; and

(iv) require them, as well as their employees or agents, to report to the

Office of Anticorruption and Integrity (OAI) suspected integrity violations of which they have knowledge or become aware in relation to the Bidding process, negotiation, or execution of a contract.

27.3. If the successful Bidder refuses or fails to enter into Contract Agreement

within the stipulated time, the Bidder will be disqualified to Bid for any future projects of ADB.

28. Performance Bond

28.1. The successful Bidder will post a Performance Bond in favor of ADB in the amount specified in the BDS to guarantee its faithful performance of the Contract. The Performance Bond, payable in the currency of Bid or Philippine Peso, will be in the proforma attached herewith (Appendix 11).

28.2. Failure of the successful Bidder to submit to ADB the required Performance

Bond will constitute sufficient ground for annulment of the award and shall be disqualified to bid for any future projects of ADB.

29. Notice to Proceed

After the Contract has been entered into, ADB will issue a Notice to Proceed. The effectivity of the Contract is indicated in the BDS.

30. Special Character of ADB

The Bidder's special attention is drawn to the special character of ADB as an international financial institution with status, privileges and immunities as established under the Charter and the Headquarters Agreement. The Bidder is advised to study these documents, copies of which are available from ADB free of charge, during normal office hours, in order to assess his or her rights and obligations under the Contract.

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31. Confidentiality/Non-disclosure 31.1. The information contained in this Bid Documents, or accumulated through

other written or verbal communications, is confidential. It is for information purposes only, and is not to be disclosed or used for any other purpose. All information contained herein is private and is protected by law.

31.2. Information received in response to this Bid Documents will be held in

strict confidence, and will not be disclosed to any party other than ADB without written consent. A non-disclosure agreement can be arranged, if requested.

32. Warranty Coverage

32.1 The Bidder should include a warranty period of at least two (2) years

starting from the date of installation acceptance. Warranty should cover parts and labor.

32.2 The Bidder will state the extent of warranty and local or alternative

support it can provide in addition to the ADB’s minimum requirements. The Bidder will specify in detail the components that are covered under this warranty and the circumstances by which this warranty is honored.

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BID DATA SHEET This section consists of provisions that are specific to each procurement and supplement the information or requirements included in the Instructions to Bidders.

ITB Clause

Amendments of, and Supplements to, Clauses in the ITB

1.1 Asian Development Bank (ADB) is a multilateral development finance institution headquartered in Manila, Philippines. For further information, please refer to www.adb.org.

ADB issues this Bidding Document for the DESIGN, SUPPLY, INSTALLATION, TESTING, COMMISSIONING, AND TOTAL SERVICE MAINTENANCE OF TWO (2) UNITS 200-kVA UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM.

3. Each Bidder will submit only one Bid either by himself, or as a partner in a joint venture. A Bidder who submits or participates in more than one Bid will be disqualified.

A Single Stage—One Envelope Bidding procedure will be followed wherein Bidders submit Bids in one envelope containing both Technical and Financial Bids (refer to Clause 16).

The envelopes are opened in public at the address, date and time specified by ADB (refer to Clause 20).

The Bids are evaluated and the Contract is awarded to the Bidder that submitted the lowest evaluated, substantially responsive and complying Bid.

5.1 In addition to the Instructions to Bidders, the Bid Documents are composed of following documents, which should be read in conjunction with any addendum issued in accordance with Clause 8:

(i) Work Performance Statement — Appendix 1

(ii) Service Level Agreement — Attachment 3 to WPS

(iii) Technical Bid Form — Appendix 2

(iv) Technical Bid Requirements — Appendix 3

(v) Technical Bid Proposal Form — Appendix 4

(vi) Technical Evaluation Criteria — Appendix 5

(vii) Financial Bid Form — Appendix 6

(viii) Schedule of Bid Prices — Appendix 6.1

(ix) Certificate of Site Inspection — Appendix 7

(x) Secretary’s Certificate — Appendix 8

(xi) Bid Securing Declaration — Appendix 9

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ITB Clause

Amendments of, and Supplements to, Clauses in the ITB

(xii) Letter of Acceptance of Bid — Appendix 10

(xiii) Performance Bond Form — Appendix 11

(xiv) Contract Agreement Form — Appendix 12

(xv) Bidders Information Sheet — Appendix 13

(xvi) Joint Venture Data — Appendix 14

(xvii) List of ADB Eligible Member Countries — Appendix 15

6. Bidders may notify any of the following:

(i) Jojo Tiangco: jtiangco@adb.org

(ii) Michael B. Albano: malbano@adb.org

Deadline for submitting requests for clarification is on 28 April 2016.

7.1 A Pre-bid meeting will take place at the following date, time and place:

Date: 25 April 2016

Time: 2:00 P.M.

Place: Room 3256W, Asian Development Bank, 6 ADB Avenue, Mandaluyong City, 1550 Metro Manila, Philippines

7.2

After completion of the site inspection, the Certificate of Site Inspection (Appendix 7) must be completed by the Bidder for countersignature and confirmation of an ADB designated representative.

The Bidder shall conduct site visit (i) to assess, evaluate and verify the existing condition in preparation of for his design and installation work, and (ii) make all necessary field measurements to verify that equipment shall fit in allocated space in full compliance with minimum required clearances specified in National Electrical Code.

9.1 The Technical Bid will be composed of the following:

(i) Completed Technical Bid Form (Appendix 2);

(ii) Completed Technical Bid Proposal Form (Appendix 4);

(iii) Completed Certificate of Site Inspection (Appendix 7);

(iv) Secretary’s Certificate or Written Power of Attorney (Appendix 8). Furnish a Notarized authorization letter stating the name and official position held by the person authorized to sign the Bid and the formal Contract for the Bidder. The person authorized to sign the Bid should also sign the conforme in the certification. In case of a joint venture, each party to the joint venture will sign the notarized authorization letter (under joint and several liability);

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ITB Clause

Amendments of, and Supplements to, Clauses in the ITB

(v) Completed Bid Securing Declaration (Appendix 9);

(vi) Completed Bidder’s Information Sheet (Appendix 13);

(vii) Completed Joint Venture Data (Appendix 14), if applicable; and

(viii) Joint Venture Commitment – In case of a joint venture, provide the official joint venture agreement or a written confirmation signed by all joint venture parties (under joint and several liability), duly notarized, stating that in case of award of Contract, the parties will enter into a joint venture agreement and accept joint and several liability for all obligations under the Contract.

9.2 The Financial Bid will be composed of the following:

(i) Completed Financial Bid Form (Appendix 6); and

(ii) Schedule of Bid Prices (Appendix 6.1).

10. The Bid language is in English.

11. The rates will be quoted in Philippine Pesos or any acceptable currency of an ADB member country. The rates of exchange will be the ADB Oracle GL Daily rates of 17 May 2016 (date of Bid submission).

13.1 The Bid validity period will be sixty (60) calendar days from bid submission deadline.

16. The Bidder will prepare one original copy of the Technical and Financial Bids and clearly mark each “ORIGINAL COPY—TECHNICAL BID” and “ORIGINAL COPY—FINANCIAL BID”. In addition, the Bidder will prepare one duplicate copy of the Technical and Financial Bids and clearly mark each “DUPLICATE COPY—TECHNICAL BID” and “DUPLICATE COPY—FINANCIAL BID”. In the event of discrepancy between the original copy and duplicate copy, the original copy will prevail.

The Bidder will enclose the original copy and duplicate copy of the Technical and Financial Bids in separate sealed envelopes, duly marking the envelopes as “ORIGINAL COPY—TECHNICAL BID”, “ORIGINAL COPY—FINANCIAL BID”, “DUPLICATE COPY—TECHNICAL BID” and “DUPLICATE COPY—FINANCIAL BID”, as appropriate. These envelopes will be enclosed in one envelope.

The outer envelope will:

(i) bear the name and address of the Bidder:

NAME AND ADDRESS OF THE BIDDER

16

ITB Clause

Amendments of, and Supplements to, Clauses in the ITB

(ii) be addressed and submitted to:

Unit Head, Procurement and Contracts Administration Office of Administrative Services 4th Floor, Room 4532C, Asian Development Bank 6 ADB Avenue, Mandaluyong City 1550 Metro Manila, Philippines Fax No. (632) 636-2577 / Tel No. (632) 632-4444

(iii) bear the following identification:

“SEALED BID FOR THE DESIGN, SUPPLY, INSTALLATION, TESTING, COMMISSIONING, AND TOTAL SERVICE MAINTENANCE OF TWO (2) UNITS 200-kVA UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM.

DO NOT OPEN BEFORE 2:00 P.M. OF 17 MAY 2016”

If the envelopes are not sealed and marked as required, ADB will assume no responsibility for the misplacement or premature opening of the Bid.

17. The deadline for submission of Bid is on 2:00 P.M. of 17 May 2016.

20. ADB will open the Technical and Financial Bids, including modifications made pursuant to Clause 19, in the presence of Bidder’s representatives who choose to attend at 3:00 P.M. of 17 May 2016 at the following location: Room 41029NW, Asian Development Bank, 6 ADB Avenue, Mandaluyong City, 1550 Metro Manila, Philippines. The Bidders should check with ADB’s receptionist whether there is any change of the Bid-opening venue. The Bidder’s representatives who are present will sign a register evidencing their attendance.

Envelopes marked “WITHDRAWAL” will be opened and read out first. Bids, for which an acceptable notice of withdrawal has been submitted, pursuant to Clause 19, will not be opened.

The envelopes holding the Technical and Financial Bids will be opened and following read out and recorded: name of the Bidder and whether there is withdrawal, substitution or modification; the presence of Bid Securing Declaration; and other details as per Clause 9. Only Bids read out and recorded at the Bid opening will be considered for evaluation. No Bids will be rejected at the opening of Bids except for late Bids, in accordance with Clause 18.

ADB will prepare a record of the opening of the Technical and Financial Bids that will include, as a minimum: the name of the Bidder and whether there is withdrawal, substitution or modification; the presence of Bid Securing Declaration; and other details as per Clause 9. The Bidder’s representatives who are present will be requested to sign the record. The omission of a Bidder’s signature on the record will not invalidate the contents and effect of the record. A

17

ITB Clause

Amendments of, and Supplements to, Clauses in the ITB

copy of the record will be distributed to all Bidders.

ADB will notify Bidders in writing who have been rejected on the grounds of being non-responsive and deficient to the requirement of the Bidding Documents.

21.7 Technical Bids will be evaluated based on a “Pass/Fail” Evaluation framework established by ADB in the Technical Evaluation Criteria (Appendix 5). Bidders must pass all the criteria defined in the Technical Evaluation Criteria to be considered as technically compliant and qualify for the Financial Bid evaluation.

21.8 For evaluation and comparison purposes, the currency of the Bid will be converted to: US Dollars.

The source of exchange rate will be: ADB Oracle GL Daily Rates.

The date of exchange rate will be: 17 May 2016 (date of Bid submission)

28.1 The Performance Bond will be in the amount equivalent to 100% of the total Contract amount.

29. The commencement date of the services is on 27 June 2016. This date is subject to change.

32. The equipment and related works shall have a warranty of two (2) years from the date of installation acceptance. The UPS module shall be covered by a full parts and labor warranty from the manufacturer for a period of two (2) years from date of installation or acceptance by the owner. All defective parts shall be replaced free of charge within the warranty period

All batteries shall have a warranty of two years from the date of installation. The manufacturer’s standard warranty for batteries must be turned-over to ADB after the testing and commissioning of the system.

Appendix 1

 

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WORK PERFORMANCE STATEMENT 

DESIGN, SUPPLY, INSTALLATION, TESTING, COMMISSIONING, AND TOTAL SERVICE MAINTENANCE OF TWO (2) UNITS 200-kVA

UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM

1.0 GENERAL SCOPE OF WORK AND DESIGN BRIEF

1.01 GENERAL SCOPE OF WORK

a. The Contractor shall supply and install two (2) units of 200 kVA UPS, 380v/380v input/output, 60 Hz, three phase, four wire plus ground, complete with isolation input transformer, distortion control unit, battery bank and necessary control logic (Refer to Attachment 1) for the complete functional equipment operation as required in this specification/work performance statement.

b. Supply and installation of all engineering works, including design, testing and commissioning of static UPS in accordance with this specification and electrical drawings/diagrams to provide continuous, regulated AC power to critical loads under normal and abnormal conditions, including loss of the utility AC power.

c. The Contractor shall prepare the design layout and arrangement of all the equipment, devices and accessories to be installed and have them approve by ADB engineer for final implementation.

d. The Contractor shall provide a detailed engineering design layout of the UPS in conformance with ADB General Design Brief, Product Specifications (Attachment 1), layouts and diagrams (Attachment 2: Drawing nos. ECDI-EE-102 Sht. # 1 to Sht no. 3). The Contractor shall provide all the necessary shop drawings and plans for ADB’s approval prior to the installation. The design shall include all computations and criteria considered for the sizing of wires, breakers and bus bars capacity. All electrical plans and design drawings shall be signed and sealed by a Professional Electrical Engineer.

e. The Contractor shall provide a detailed schedule of work indicating every phase of work and number of hours and days required to complete the project.

f. The Contractor shall secure work permit from the Shift Engineering Office before proceeding with all phase of work on a daily basis.

g. The Contractor shall secure ADB engineer’s approval for all works required in interfacing with the existing system before executing this phase of work.

h. The Bank is a certified ISO 14001 and OHSAS 18001 institution. The Contractor shall comply with all the provisions and requirements in the course of implementing the project. All technicians and workers are required to attend an orientation on best practices prior to the start of the installation works.

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i. All electrical works and materials shall be new and shall comply with the latest applicable standards, specifications, or codes published by the Philippine Electrical Code, National Electrical Code of USA, and IEEE.

j. The Contractor shall dismantle all existing equipment (UPS and Transformers), electrical cables and conduits, devices and other materials that are needed to be replaced and removed as a result of new design requirement (Refer to electrical drawings and diagrams). All dismantled equipment, devices and materials shall be hauled by the Contractor to the designated location by ADB.

k. The installation shall be tested and commissioned in accordance with the established standards and shall be done under the supervision of a Professional Electrical Engineer. The Contractor shall provide the benchmark or standard limits for all tests that will be performed. The Contractor shall provide all the necessary tools and instruments to complete the testing and commissioning of the system. All tests shall be performed and done in the presence of an ADB’s Electrical Engineer/Facilities Management Staff. All test reports shall be signed and sealed by a Professional Electrical Engineer.

1.02 SYSTEM DESIGN BRIEF

a. The new UPS shall serve as main power supply to a group of Data Center loads as connected to the Power Distribution Boards (PDU-1 and PDU- 2). One unit 200 kVA UPS (UPS-1) shall supply power to PDU-1 and another 200 kVA UPS (UPS-2) shall Supply power to PDU-2 respectively. In the event that UPS-1 malfunction/fails and cannot supply power to PDU-1, UPS-2 shall be capable of automatically absorbing the load as per redundant Data Center equipment power supplies (Attachment 2: Drawing nos. ECDI-EE-102 Sht. # 1 to Sht no. 3). Same scenario shall be effected if UPS-2 fails.

b. The UPS system shall consist of rack-mounted N+1 redundant, scalable array architecture. The system shall utilize 20 to 25 KVA power modules and shall be capable of supplying a full load capacity of 200 kVA. The UPS system shall be expandable to 250 kVA capacity in the future. The UPS system shall facilitate the replacement of defective UPS power modules while the system remains in normal operation, without transferring the load to bypass (hot-swappable).  

c. The UPS hot-swappable modules shall contain a fully rated power factor corrected input rectifier/converter, a fully rated output inverter, battery charging circuit and field replaceable fans. The system shall be provided with a hot swappable bypass static switch modules, redundant control modules and redundant logic power supplies, and touch screen user interface display.  

d. The AC output of the UPS-1 and UPS-2 system shall be connected to the Power Distribution Units (PDU-1 and PDU-2) where critical loads are connected. The batteries shall be connected to the DC input of the UPS power modules. The UPS batteries shall be arranged in two banks for each set of 200 kVA UPS and shall be configuration so that either bank can be taken out of service for replacement through a battery circuit breaker without affecting the UPS operation. 

Appendix 1

 

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e. Proprietary software or external interface devices shall not restrict maintenance and servicing of UPS. Factory trained service provider shall be capable of performing maintenance and repair of the UPS during the warranty period. Calibration and diagnostics of the UPS shall be performed either remotely or thru the front display and shall be facilitated thru programmable parameters.

f. The equipment supplied shall include all hardware interface devices and/or software required to repair, adjust and maintain the UPS system. Customer representatives shall be given comprehensive training on the software application.

g. The Contractor may modify the schemes presented in the drawing base on the manufacturer’s recommendation for the purposes of improving the operational functional requirement. Detailed operating features indicating its advantages over the design presented shall be emphasized.

1.03 SUBMITTALS

Manufacturer shall provide five (5) copies of following documents to ADB for review and approval.

a. Equipment Catalog with all the required specification details.

b. Shop Drawings: Submit shop drawings for each product and accessory required including product data, installation information, equipment front view, and plan view, weights, and dimensions, terminals for power and control connections.

c. Electrical wiring diagrams detailing power, signal, and control systems, clearly differentiating between manufacturer-installed wiring and field-installed wiring, and between components provided by the manufacturer and those provided by others.

d. Operation and maintenance manuals, including, but not limited to, safe and correct operation of UPS functions. Operations and Maintenance Manual shall include at least the following.

i. General information.

ii. Safety precautions.

iii. Installation instructions.

iv. Operating instructions.

v. Certified factory UPS test report or equivalent.

vi. After Installation of Equipment: A signed service report describing start-up and on-site testing shall be furnished after start-up of the equipment.

Appendix 1

 

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e. Submit Installation manual, including instruction for storage, handling, check list and preparation for UPS start-up.

f. Bill of Material aside from UPS equipment for the complete system installation.

1.04 QUALITY ASSURANCE

a. The manufacturer shall have a quality assurance program with checks on incoming parts, modular assemblies and final products. This quality program shall meet ISO-9001 requirements.

b. The UPS module shall be “burned-in” without failure for minimum of eight hours. This activity can be conducted at supplier’s plant in the presence of ADB engineer.

c. A final test procedure for the product shall include a check of performance specifications after the installation is completed.

d. An on-site test procedure shall include a check of controls and indicators after installation of the equipment.

1.05 DELIVERY, STORAGE, AND HANDLING

Delivery of equipment to the Project site shall be in Contractor’s or manufacturer’s a.original wrappings and containers, labeled with Contractor’s or manufacturer’s name, material or product brand name, and lot number, if any.

Contractor shall store equipment/materials in their original, undamaged packages b.and containers, inside a well-ventilated area protected from weather, moisture, soiling, extreme temperatures, and humidity prior to the installation schedule.

1.06 PROJECT CONDITIONS (SITE ENVIRONMENTAL CONDITIONS)

a. UPS shall be located in well-ventilated areas, free from excess humidity, dust and dirt and away from hazardous materials.

b. The UPS shall be designed for indoor installation with ambient temperatures from 32° - 104°F (0 - 40°C), 77°F ±5°F (25°C) for the battery and relative humidity from 0 - 95% non-condensing.

c. The UPS shall be designed for operation at an altitude of up to 1000 meters (3281 feet) without derating. For installation altitudes above 1000 meters (3281 feet), derating shall be in accordance with IEC standard 62040.

1.07 WARRANTY

a. The equipment and related works shall have a warranty of 24 months from the date of installation acceptance. The UPS module shall be covered by a full parts and labor warranty from the manufacturer for a period of 24 months from date of installation

Appendix 1

 

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acceptance by ADB. All defective parts shall be replaced free of charge within the warranty period.

b. All batteries shall have warranty of two years from the date of installation acceptance. The manufacturer’s standard warranty for batteries must be turned-over to ADB after the testing and commissioning of the system.

c. During the warranty period, PMS of the UPS and batteries shall be conducted by the Contractor quarterly from the date of installation acceptance, free of charge to the ADB.

d. The Contractor shall replace free of labor and material/s charge/s and cost/s any identified defective materials/spare parts delivered and installed by them within the warranty period.

2 EXECUTION

2.01 EXAMINATION

a. Contractor shall verify that UPS modules are ready for installation and free from any physical damage.

b. Contractor shall verify electrical system specifications are correct and field measurements are in accordance with the drawings and per manufacturer’s standards.

c. Contractor shall verify that all required utilities are available, in proper location and ready for use.

2.02 INSTALLATION

a. Contractor shall furnish and install the UPS completely and leave them ready for operation as required in the drawings and specification.

b. The equipment shall be installed in accordance with the manufacturer's recommendations and national electrical codes.

2.03 FIELD QUALITY CONTROL

The equipment shall be commissioned and energized by an authorized representative of the equipment manufacturer. A signed service report shall then be submitted after equipment is place in operation to initiate the warranty.

2.04 ADJUSTING

a. Refer to manufacturer's instruction book to make adjustments to circuit breakers, as required.

b. Set trip units per Engineer's recommendations.

 

Appendix 1

 

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2.05 UPS TRAINING WORKSHOP

A UPS training workshop shall be conducted by UPS Manufacturer arranged by the Contractor (if different from the UPS Manufacturer). The training shall include a combination of lecture and practical instruction with hands-on operational session. The training shall include instruction for safety procedures, UPS operational theory, sub-assembly identification and function, system controls, adjustments, preventive maintenance and trouble shooting.

3 TOTAL SERVICE MAINTENANCE

3.01 GENERAL

a. The quarterly preventive maintenance shall be scheduled on pre-arranged dates.

b. The Contractor shall only accept instructions from the Head, Facilities Planning and Management Unit, Facilities and Asset Management Division, Office of Administrative Section (OAFA-FM) through its authorized representatives.

c. The Contractor shall coordinate all works with the ADB authorized representatives. A work permit shall be secured from the Senior Engineering Officer before starting any work.

d. The Contractor shall perform all the Services free from defects of materials and

workmanship. All works and consumable materials or spare parts used that are not covered by the Contract shall have a warranty of at least sixty (60) days, from the completion of the preventive or corrective maintenance as indicated in the service report.

e. ADB has the right to reject any repaired item if in its evaluation the repair works is

unsatisfactory. The Contractor shall shoulder all the cost for labor, materials and parts of any re-work due to poor workmanship or its mistake.

f. The Contractor shall maintain the equipment servicing records and histories and should be readily available upon the request of ADB.

g. The Contractor shall respond to administrative service calls, e-mails or written communications within 48 hours after receiving the said calls, emails or written communications.

h. The Contractor shall seek outside service provider who can repair the equipment, if

they failed to sort out any problem of the equipment for any reason. i. The Contractor shall turn-over all replaced non-usable parts to ADB’s Asset

Management and Commercial Services Unit (OAFA-AC) through the Head, OAFA-FM for proper disposal.

Appendix 1

 

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j. The Contractor shall provide ADB with the contact numbers of its engineer/s on duty or available for emergency call in the form of cellular phone numbers.

k. The Contractor shall conduct inspection of the facilities and report any defects noted.

The Contractor shall sort out the defects within the scope of its Service. Otherwise, the defects shall be referred to another service provider following an established procedure. Likewise, the Contractor shall sort out defects that concern its Service as reported by the other parties.

l. The Contractor shall keep on stock all spare parts for the UPS. If the required spare

parts to place the defective unit to normal operating condition are not immediately available, the Contractor shall provide a stand-by service unit at the site that can be used when the need arises at no additional cost to ADB.

3.02 QUARTERLY PREVENTIVE MAINTENANCE SERVICING

a. The Contractor shall submit a service proposal for the regular routine quarterly preventive maintenance of the equipment which ADB may accept or modify.

b. The Contractor shall conduct routine servicing of the Facilities in compliance with the manufacturer’s recommendations and service manual criteria. Servicing, as herein defined, includes all preventive and scheduled maintenance involving works that may be required to ensure the safe and continuous operational efficiency between scheduled maintenance. Operational efficiency of the ADB facilities is defined as the degree of efficiency warranted by the manufacturer.

c. The Contractor shall execute Preventive Maintenance of the UPS in the presence of

ADB representative. PM of the modular hot-swappable UPS shall conducted without clean power interruption to the critical loads. Each module shall be service one at a time until all components are completed.

d. The Contractor, in cases of emergency decommission/shutdown of the equipment, is required, that the equipment shall be serviced in accordance with the manufacturer’s servicing and maintenance procedures and ADB Safety Rules and Procedures. After the completion of the preventive maintenance, the equipment shall be put back on line.

e. The Contractor shall notify ADB immediately when any of the UPS become or is likely to become inoperable. The notice should be in writing and shall state the cause or probable cause of the malfunction and shall indicate the time required to correct the malfunction.

f. The Contractor shall submit to ADB reports covering all unusual, abnormal or dangerous matters with respect to the service. Equipment covered by these reports shall be decommissioned or remain out of service as the case may be until such time a written clearance has been provided by the Contractor for the equipment to be returned to service.

Appendix 1

 

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g. The Contractor shall prepare and submit a comprehensive service report within seven (7) days following the end of each servicing. The report shall include, among others, all the works done, parts replaced, findings, observations and recommendations, if any.

h. The Contractor shall execute all works in the best thorough manner under the supervision and direction of a qualified registered service engineer and certified technicians who are familiar with the established applicable codes and standards. The Contractor’s engineer shall discuss the service results and problems with the ADB authorized representatives.

3.03 CORRECTIVE MAINTENANCE CALLS

The Contractor shall have a local service organization available, consisting of competent factory-trained field service personnel to perform start-up, preventative maintenance, and service of the UPS equipment.

The Contractor shall be able to provide a twenty-four (24) hours, seven (7) days a week, including holidays1, emergency service visits for corrective maintenance or breakdown calls. As such, the Contractor is expected to respond to corrective maintenance calls on-site within 4 hours after receiving the call. The Contractor shall restore the system to normal operation within 12 hours. Contact person and corresponding telephone numbers shall be provided to ADB engineers.

The works to be done are the following:

1. Check-up and assess the nature and extent of the problem.

2. Submit a failure analysis report within 48 hours after completing the Inspection/checking of the equipment that failed.

3. Perform all the necessary corrective actions, including the replacement of all

defective parts, components, or devices in order to restore the unit to normal operating condition.

4. Prepare a service report after completing the corrective/repair maintenance. A copy

of the initial report shall be provided to ADB. A formal and more detailed report shall be submitted within seven (7) days. The report shall include among others the component that failed, all relevant information relating to the failure, the cause of the failure, the restoration of the equipment and the recommendations proposed to prevent or minimize the recurrence of the failure.

                                                            1 The following days shall be observed as holidays: New Year’s Day - 1 January; Maundy Thursday - According to calendar; Good

Friday - According to calendar; Labor Day - 1 May; Independence Day - 12 June; All Saint’s Day - 1 November; Bonifacio Day - 30 November; Christmas Day - 25 December; Rizal Day - 30 December; and Bank Holiday - 31 December. 

Appendix 1

 

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3.04 SPARE PARTS

The Contractor shall provide a list of spare parts and their useful life and warrants the availability and compatibility of replacement parts for the next seven (7) years. 

4 GENERAL POLICIES 

a. Safety shall not be compromised at all times.

b. All electrical works and materials shall comply with the latest applicable standards, specifications, or codes published by the Philippine Electrical Code, the National Electrical Code of USA., codes published by the professional Institutions or local or national government governing bodies.

c. ADB is certified ISO 14001 and OHSAS 18001 institution. The Contractor shall

comply with all the provisions and requirements in the course of implementing the Contract.

d. All Contractor’s personnel shall wear ADB issued ID cards when they enter and while

inside the ADB premises. No Contractor’s personnel shall be allowed to stay in the ADB premises for more than 30 minutes after each tour of duty.

e. The Contractor’s personnel must strictly adhere to the “No Smoking” policy of ADB.

Chewing gum while on duty and inside the premises are prohibited. f. Sleeping while on duty is not allowed. Eating is likewise not allowed anywhere in

ADB Premises except in the dining area. g. The Contractor shall perform the housekeeping of Facility spaces including

workshops and other areas where work is being done or has been done.

5 CONSUMABLE MATERIALS

The Contractor shall provide all the necessary consumable materials like rags, cleaning materials and other servicing materials required in accomplishing the services at site.

6 TOOLS AND INSTRUMENTS

The Contractor shall provide its own tools, portable equipment including extension cords and personal protective equipment in accomplishing the services at site.

7 SERVICE QUALITY CONTROL AND PERFORMANCE MEASURES

The performance of the Contractor shall be measured on a quarterly basis, based on their compliance to the Service Level Agreement as provided in Attachment 3.

 

Attachment 1 to WPS

 

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PRODUCT SPECIFICATIONS

1.01 GENERAL

a. Furnish and install the 2 x 200 kVA UPS and required protective device, electrical cables and accessories to complete the operational requirement as required in supporting specification and drawings.

b. Basis of Design: The UPS system shall be modular, hot swappable design comprising of smaller unit of UPS power modules and related control, protective devices and related accessories.

1.02 COMPONENTS

Refer to Drawings for actual layout and location of equipment and components; current ratings of devices, bus bars, voltage ratings of devices, and other required details. The Contractor may modify the given design and ratings per manufacturer’s recommendation subject to ADB engineer’s concurrence.

1.03 ELECTRICAL DESIGN REQUIREMENTS

a. UPS Input Voltage Specification:

i. 380 volts, 3 phases, 4 wires, 60 Hz.

ii. Input Voltage Range: ±15 percent without discharging the batteries.

iii. Short Circuit Withstand Rating:

1. UPS: 65,000 Symmetrical Amperes

2. Optional Maintenance Bypass with Distribution Panel: 65,000 Symmetrical Amperes or lowest rated sub feed circuit breaker

3. Lowest Rated Sub feed Circuit Breaker (60-100A) for maintenance by-pass, 22,000 Symmetrical Amperes

iv. Maximum Frequency Range: 60 Hertz +/- 10% continuous.

v. Input Power Factor: 98% lagging at nominal input voltage

vi. Input Current in Normal Operation shall not exceed 105 percent of rated output current capacity without battery charging.

vii. Input Current Distortion shall be less than 5 percent without the need of additional filters.

viii. UPS starting shall be soft start, shall be linear from 0 percent to 100 percent input current and shall not exhibit inrush. This shall take place over an Owner-selectable 1 second to 40 seconds time period with a factory default of 15 seconds.

 

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b. UPS Output:

i. Nominal AC Output Voltage shall be 380 Volts 3-phases + neutral + ground

ii. Frequency: 60 Hertz

iii. AC Output Voltage Distortion: Less than 2 percent at 100 percent linear load, less than 3 percent for SMPS load as defined by IEC 62040-3.

iv. AC Output Voltage Regulation: ±1 percent for 100 percent linear or non-linear load.

v. Voltage Transient Response: ±5 percent maximum RMS change in a half cycle at load step 0 percent to 100 percent or 100 percent to 0 percent.

vi. Voltage Transient Recovery: Within less than 50 milliseconds.

vii. Output Voltage Harmonic Distortion: Less than 5 percent THD and 1 percent single harmonic for a 100 percent linear load.

viii. Overload Rating:

1. Normal Operation: 150 percent for 30 seconds before transfer to bypass. 125 percent for 10 minutes before transfer to bypass.

2. Battery Operation: 125 percent for 30 seconds (up to 15 minutes with fully configured battery solution)

3. Bypass Operation: 125 percent continuous at 480 volts. 110 percent continuous at 400 volts

ix. System AC-AC Efficiency:

1. Normal operation greater than 96 percent at 40 percent to 100 percent load.

2. Battery operation greater than 95 percent at 40 percent to 100 percent load.

x. Output Power Factor Rating: 0.5 leading to 0.5 lagging without any derating.

xi. Charge current

c. Acoustical noise:

Not exceeding 65 dB at full load measured at 1-meter height and 1 meter from the nearest UPS cabinet surface

i. Normal operation greater than 96 percent at 40 percent to 100 percent

load. ii. Battery operation greater than 95 percent at 40 percent to 100 percent

load.

Attachment 1 to WPS

 

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1.04 STANDARD AND CODE REFERENCES

The UPS shall be designed, manufactured and tested in accordance with the applicable following codes and standards:

a. UL 1778 - Uninterruptible Power Supply Equipment.

b. NFPA 70 - National Electrical Code.

c. IEEE 446 - Recommended Practice for Standby Power Systems.

d. IEEE C62.41 - Recommended Practice for Surge withstand ability.

e. NEMA PE 1 - Uninterruptible Power Systems.

f. OSHA - Occupational Safety and Health Administration.

g. ANSI/IEEE 519 –Guide for harmonic Control and Reactive Compensation of Static Power

h. ISO 9001-Quality Management Systems

i. ISO14001-Environmental Management Systems REGULATORY REQUIREMENTS

j. FCC Class A

k. ISO 9001

l. ISO 14001

m. IEC 61000 4-2 to 4-5

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1.05 DEFINITIONS OF PARTS

a. UPS Module: The portion of the UPS system, which contains the rectifier/charger, inverter, static by-pass switch, controls, monitoring, and indicators.

b. Inverter: The portion of the UPS module, which converts DC power, from either the rectifier/charger or the battery, to regulated and filtered AC power, which is supplied to the critical load.

c. Rectifier/Charger: The portion of the UPS module, which converts the normal source AC input power to DC power for the inverter input and for charging the battery.

d. Static Bypass Switch: The portion of the UPS module which automatically transfers the critical loads, without interruption, from the inverter output to the bypass AC power source in the event of an overload or degradation of the inverter's performance.

e. Maintenance Bypass Switch: The portion of the UPS module which is used to connect the bypass AC power source to the critical loads while electrically isolating the static bypass switch, rectifier/charger and inverter for maintenance purposes.

f. Battery: The battery system that provides DC power to the inverter input when the normal AC input power to the UPS module fails or in the event that the rectifier/charger should fail.

g. Critical Loads: Those loads that require regulated continuous AC power and which are connected to the output of the UPS of the UPS system.

1.06 UPS MODULE OPERATION

a. Under normal condition, the inverter shall supply AC power continuously to the

critical loads. The inverter output shall be synchronized with the static bypass AC power source provided that the bypass AC power source is within the specified frequency range. The rectifier/charger shall convert the normal AC input power to DC power for the inverter and for charging the batteries. The battery charger is connected to DC Link and shall provide energy to recharge the batteries.

b. During loss of input AC Power, abnormalities or deviation from specified tolerances, the batteries shall supply DC power to the inverter so that there is no interruption of AC power to the critical loads. The batteries shall continue to supply power to the inverter for the specified protection time.

c. When the input AC power returns to normal condition, the rectifier/charger shall start and assume the DC load from the batteries. The rectifier/charger shall then simultaneously supply the inverter with DC power and recharge the batteries. This shall be an automatic function and shall cause no disturbance to the critical load.

Attachment 1 to WPS

 

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d. Transfer of critical loads to Static Bypass AC supply shall automatically effected if the control circuitry senses an overload, an inverter shutdown signal or degradation of the inverter output. The transfer from inverter to static by-pass shall be without interruption of power. If the bypass AC power source is above or below normal voltage limits, then the transfer shall be inhibited

e. Retransfer to Inverter: The static bypass switch shall be capable of automatically retransferring the load back to the inverter after the inverter has returned to normal conditions. Retransfer shall not occur if the two sources are not synchronized. The automatic bypass control circuit shall have the ability to lock the critical load to either the inverter output or the bypass source (selectable) after multiple transfer-retransfer operations. This lockout condition shall be reset automatically (after an adjustable delay period) or under manual command through remote communications software.

f. Downgrade: If the batteries are taken out of service for maintenance, it shall be disconnected from the rectifier/charger and inverter. The UPS shall continue to function and meet the performance criteria specified herein except for the battery reserve time and step load performance.

1.07 MULTIPLE MODULE SYSTEM OPERATION

a. The UPS multiple power modules shall be configured in parallel operation for maintenance flexibility, redundancy and capacity expansion. The UPS power modules shall be of the same design, capacity, voltage, and frequency. UPS modules of different size ratings shall not be permitted to be paralleled. The UPS power modules in the parallel configuration shall share the load equally at all time.

b. Output control: A load sharing circuit shall be incorporated into the parallel control circuits to ensure that under no-load conditions, no circulating current exists between modules. This feature shall allow each UPS module to share equal amounts of the total critical load bus. The output voltage, output frequency, output phase angle, and output impedance of each module shall operate in uniformity to ensure correct load sharing. This control function shall not require any additional footprint and shall be an integral function of each UPS system. The static bypass switches shall be connected in parallel.

c. Parallel System Controls: To avoid single points of failure, the UPS system shall have a redundant and dedicated control system designed to control the operation of the UPS system. Control and direction of UPS modules shall take place via a master/slave relationship, where the first UPS module to receive logic power asserts itself as a master. In the event of a master failure, a slave UPS shall take the role of master and assume the responsibility of the previous master UPS. Equivalent arrangement per manufacturer’s recommendation and will satisfy continuity of parallel module operation will be accepted.

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d. Communication: Communication between modules shall be connected so that the removal of any single UPS module and cable shall not jeopardize the integrity of the entire UPS system communication system.

e. Display: A UPS multi-color LCD touch screen user interface shall be capable of using an active touch screen mimic bus to show the quantity of UPS modules connected to the critical bus, as well as the general status of each power modules and corresponding circuit breaker status information. The touchscreen display shall support the configuration of the entire system and shall provide event and alarm data for all modules in the parallel configuration.

f. Battery runtime: Each UPS modules must have its own battery support solution. The battery solution for the entire system can be a combination of standard and third-party batteries.

g. Load sharing: The module controllers shall continuously monitor the power exchange

between UPS modules. Individual module regulation shall be based on an index value related to the power exchange between, and the total number of active modules in the system, thus reducing the load sharing error to virtually zero.

h. Synchronization: Enhanced high speed, high precision tracking shall

maintain the synchronization error between UPS modules and between the modules and the bypass source to no more than 0.05 milliseconds.

i. Distributed bypass: Each UPS module shall contain its own automatic static by-pass switch and corresponding bypass circuit controls.

1.08 UPS POWER MODULE INPUT STAGE

a. General: The input stage converters of the system shall be housed in a removable power modules the and shall constantly control the power from the main input of the system, to provide UPS power for precise regulation of the DC bus voltage, battery charging, and main inverter regulated output power. These power modules shall be connected in parallel within the UPS frame.

b. Input Current Total Harmonic Distortion: The input current THD shall be less than 5 percent at system load greater than 50 percent while providing conditioned power to the critical load bus, and charging the batteries under steady-state operating conditions. This shall be true while supporting both a linear or non-linear load. This shall be accomplished without the requirement for additional or optional filters, magnetic devices, or other components.

c. Soft-Start Operation: As a standard feature, the UPS shall contain soft-

start functionality, capable of limiting the input current from 0 percent to 100 percent of the nominal input over a default 10 second period, when returning to the AC utility source from battery operation. The change in

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current over the change in time shall take place in a linear manner throughout the entire operation.

d. Magnetization Inrush Current: The UPS shall exhibit zero inrush current.

The default soft start is 15 seconds.

e. Input Current Limit:

i. The power module input stage shall control and limit the input current draw from utility to 125 percent of the UPS output. During conditions where input current limit is active, the UPS shall be able to support 100 percent load at -15% utility powers and no charge power.

ii. In cases where the source voltage to the UPS is nominal and the applied UPS load is equal to or less than 100 percent of UPS capacity, input current shall not exceed 116 percent of UPS output current, while providing full battery recharge power and importing necessary power to account for system losses.

f. Redundancy: The UPS shall be capable of being configured with redundant power module input stages, each with semiconductor fusing, and logic-controlled contactors to isolate a failed module from the input bus.

g. Charging:

i. The battery charging shall keep the DC bus float voltage within +/- 1 percent as per UPS manufacturer specification.

ii. The battery charging circuit shall contain a temperature compensation circuit, which shall regulate the battery charging to optimize battery life.

iii. The battery charging circuit shall remain active when in static bypass and in normal operation.

iv. The UPS shall be capable of reducing the battery charging current under low input voltage conditions as long as the utility power for the UPS power module is being provided.

v. The UPS module input stage shall control and limit the input current draw from utility.

vi. Battery charge shall be limited to 10 percent of the system capacity by default (or optionally, 20% with reduced load). The battery charging circuit will support boost, auto boost and equalization functions

vii. An input connection will be provided that will allow the user to inhibit boost charging. The UPS shall be capable of reducing the battery charging current down to zero based on user defined input.

i. Back-Feed Protection: The above mentioned logic-controlled contactor shall also provide the back-feed protection required by UL 1778.

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1.09 OUTPUT INVERTER

a. General: The UPS output inverter shall constantly develop the UPS output voltage waveform by converting the DC bus voltage to AC voltage through a set of IGBT driven bi-directional power converters. In both normal operation and battery operation, the output inverters shall create an output voltage independent of the mains input voltage. Input voltage anomalies such as brown-outs, spikes, surges, sags, and outages shall not affect the amplitude or sinusoidal nature of the output voltage sine wave of the inverters.

b. Overload Capability: The output power converters shall be capable of sustaining

230 percent for short circuit clearing. Steady-state overload conditions of up to 150 percent of system capacity shall be sustained by the inverter for 30 seconds in normal operation. Steady-state overload conditions of up to 125 percent of system capacity shall be sustained by the inverter for 10 minutes in normal operation. Overloads persisting past the outlined time limitation the critical load shall be switched to the automatic static bypass output of the UPS.

c. Output Contactor: The output inverter shall be provided with an output mechanical

contactor to provide physical isolation of the inverter from the critical bus. With this feature, a failed inverter shall be isolated from the critical bus.

d. Battery Protection: The inverter shall be provided with monitoring and control circuits to limit the level of discharge on the battery system.

e. Redundancy: The UPS shall be capable of being configured with redundant output inverters, each with semiconductor fusing, and logic-controlled contactors to remove a failed component from the input, DC, and output critical bus.

1.10 STATIC BYPASS

a. General: As part of the UPS, a system static bypass module shall be provided. The

system static bypass shall be hot swappable and provide no break transfer of the critical load from the inverter output to the static bypass input source during maintenance or the inverter cannot support the critical bus. Such times may be due to prolonged or severe overloads, or UPS failure. The UPS and static bypass module shall constantly monitor the auxiliary contacts of their respective circuit breakers, as well as the bypass source voltage, and inhibit potentially unsuccessful transfers to static bypass from taking place.

b. Design: The design of the static switch power path shall consist of silicon-controlled rectifiers (SCR) with a continuous duty rating of 125 percent of the UPS system output rating.

c. Automatic Transfers: An automatic transfer of load to static bypass shall take place

whenever the load on the critical bus exceeds the overload rating of the UPS. Automatic re-transfers of critical load from static bypass back to normal operation

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when the overload condition is removed from output bus. Automatic transfers of load to static bypass shall also take place if for any reason the UPS cannot support the critical bus.

d. Manual Transfers: Manually initiated transfers to and from static bypass shall be

initiated through the UPS graphical user interface.  

e. Overloads: For 380V, three phase systems, the static bypass shall be rated and capable of handling overloads equal to or less than 125 percent of the rated system output continuously. For instantaneous overloads caused by inrush current from magnetic devices, or short circuit conditions, the static bypass shall be capable of sustaining overloads of 1000 percent of system capacity for periods of up to 100 milliseconds.

f. System Protection: As a requirement of UL 1778, back-feed protection in the static

bypass circuit shall also be incorporated in the system design. To achieve back-feed protection, a mechanical contactor in series with the bypass SCR(s) shall be controlled by the UPS/static switch, to open immediately upon sensing a condition where back-feeding of the static switch by any source connected to the critical output bus of the system is occurring. One such condition could be a result of a shorted SCR.

1. 11 DISPLAY AND CONTROLS

a. Control Logic: The UPS shall be controlled by two fully redundant, owner-

replaceable and hot-swappable intelligence modules (IM). These modules shall have separate, optically isolated, communication paths to the power and static switch modules. Logic power for the control modules shall be derived from redundant power supplies, each having a separate AC and DC input and output. The communication of the control modules shall be of controller area network (CAN Bus) and EIA485. All control functions such as start-up, transfer to bypass, and all parameter changes shall be accessible from the touch screen user interface. Operations such as start-up will have step by step instructions from the user interface to ensure correct sequencing of operations. To further minimize user error, the touch screen shall highlight, in green, all functions that have been completed. The current step in the process shall also be outlined to ensure easy operation. Each UPS system shall have one such user interface.

b. Graphical User Interface: A microprocessor-controlled user interface/display unit

shall be located on the front of the system. The display shall consist of a 10.4 inch (264 mm) multicolor graphical display with 800 x 600 resolutions or as per manufacturer’s standard. The display shall be in English language.

c. The UPS shall include an audible alarm-warning device. This alarm shall sound whenever any abnormal condition occurs. The audible sound is silenced once the alarm is acknowledged. Any subsequent alarm shall cause reactivation of the status indicator and audible alarm. The UPS alarm shall have the provision of sending signal to existing ADB BMS system.

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d. Metered Data: The following data shall be available on the graphical user

interface/display:

i. Input/output voltages, currents, frequencies. ii. Breaker and switch status. iii. Battery status. iv. Event log. v. Energy measurements.

e. Event Log: The display unit shall show the time and date stamped log. The event

log shall be capable of holding 1500 entries. The default event log size shall be 400 entries.

f. Alarms: The display unit shall be able show a log of active alarms. The following set of alarms shall be available.

i. Input frequency out of range. ii. AC adequate for UPS but not for bypass. iii. AC input failed, startup on battery. iv. Intelligence module status. v. Redundant intelligence module status. vi. Number of batteries changed since last on. vii. Number of power modules changed since last on. viii. Batteries status. ix. Power modules status x. The redundant intelligence module is in control. xi. UPS fault. xii. On battery. xiii. Shutdown or unable to transfer to battery due to overload. xiv. Load shutdown from bypass. Input frequency, volts outside limits. xv. Fault, internal temperature exceeded system normal limits. xvi. Input circuit breaker open. xvii. System level fan failed. xviii. Redundancy lost. xix. Redundancy below alarm threshold. xx. Runtime below alarm threshold. xxi. Load above alarm threshold. xxii. UPS in bypass due to internal fault. xxiii. UPS in bypass due to overload. xxiv. System in forced bypass. xxv. Fault bypass relay malfunction. xxvi. UPS circuit breaker status (open/close). xxvii. High DC warning. xxviii. High DC shutdown. xxix. Low battery shutdown. xxx. Low battery warning. xxxi. Parallel communication error

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xxxii. Other alarms significant to the operation of UPS (Depends on UPS Manufacturer)

g. Controls: The following controls or programming functions shall be accomplished by the use of the user interface/display unit. The touch screen display shall facilitate these operations:

i. Silence audible alarm. ii. Display or set the date and time. iii. Enable or disable the automatic restart feature. iv. Transfer critical load to and from static bypass. v. Test battery condition on demand. vi. Set intervals for automatic battery tests. vii. Adjust set points for different alarms. viii. Adjustable ramp-in times from 1 to 40 seconds. ix. Potential free (dry) contacts.

h. Free Contacts: The following potential free contacts shall be available on the relay interface board:

i. Normal operation. ii. Battery operation. iii. Bypass operation. iv. Common fault. v. Low battery. vi. UPS off.

i. Communication Interface Board: A communication interface board shall provide the following communication ports which shall be able to be used simultaneously:

i. Ethernet. ii. Ethernet interface port for a remote display. iii. Modbus RS485

1.12 BATTERY

a. The UPS batteries shall be common lead-acid or nickel-cadmium battery type. The battery type, rating & Charging Current shall be programmed into the UPS at start-up to optimize battery life. The batteries shall be long life batteries (5 to 8 years) and the battery casing shall be flame retardant type. The battery shall consist of two banks for each set of UPS (UPS-1 and UPS-2) and shall be able to support 15 minutes of UPS full load. Each battery banks shall be monitored for voltage and temperature by the UPS battery diagnostic feature. Battery charging current shall be temperature compensated.

b. The UPS shall include a programmable battery test feature. This test will perform a partial discharge of the battery with the UPS on line in order to isolate open or weak battery cells. Pass or fail results of test will be logged into the history of the UPS and

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failures will activate an alarm on the front panel. The user shall have the ability to enable fully automatic, as well as manual batte