New COVID19: Full Opening Risk Assessment and Action Plan The … · 2020. 9. 21. · Staffing (Covering) ... *1.2ii Posters outlining Rationale and Key decisions for re-opening to

Determine Capacity of

School Building

Determine Staff

Availability to Work On-site

Liaise with Parents

Regarding Intention to Open Fully

Undertake Risk

Assessment and Action

Plan

Engage Governing Body, Staff and Union Reps in the

Plans for Full Opening.

Make Necessary

Small Adaptations

to Site

Complete Identified

Actions

Determine Remote Learning

Offer/ Contingency

Plans

Inform Parents of Re-opening Plans

and Expectations and publish

Risk Assessment

COVID19: Full Opening Risk Assessment and Action Plan

The John Wallis Church of England Academy (0 – 19 years)

OWNER: Damian McBeath UPDATE: 21.9.2020

Purpose of this document:

This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare for the full opening of the school and ensure

the school continues to operate in a safe way.

Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:

- Health and Safety Policy

- First Aid Policy

- Child Protection Policy

- DFE Guidance relating to COVID19

- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

- The Health Protection (Notification) Regulations 2010

- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’

Steps of Full Opening Preparation:

The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 2

Risk Assessment/Action Plan Sections:

1. Education

Culture and Ethos

- 1.1 Safeguarding………………………………………………………………………………………………………………………………………………………………………………… page 4

- 1.2 Attendance………………………………………………………………………………………………………………………………………………………………………………….. page 5

- 1.3 Behaviour…………………………………………………………………………………………………………………………………………………………………………………….. page 5

- 1.4 Parental Engagement and Communication………………………………………………………………………………………………………………………………….. page 6

Timetabling

- 1.5 Physical Distancing / Bubbles………………………………………………………………………………………………………………………………………………………. page 10

- 1.6 Scheduling and the school day…………………………………………………………………………………………………………………………………………………….. page 10

- 1.7 Use of Spaces………………………………………………………………………………………………………………………………………………………………………………. page 11

- 1.8 Curriculum…………………………………………………………………………………………………………………………………………………………………………………… page 13

- 1.9 Classroom Routines……………………………………………………………………………………………………………………………………………………………………… page 15

- 1.10 Pupils and Students with SEND………………………………………………………………………………………………………………………………………………….. page 15

- 1.11 Extra-curricular Provision…………………………………………………………………………………………………………………………………………………………… page 16

- 1.12 Uniform and Equipment…………………………………………………………………………………………………………………………………………………………….. page 16

- 1.13 Visits and Events………………………………………………………………………………………………………………………………………………………………………… page 17

- 1.14 Anticipating further disruption…………………………………………………………………………………………………………………………………………………… page 17

2. Operations

- 2.1 Site………………………………………………………………………………………………………………………………………………………………………………………………. page 19

- 2.2 Meetings and Visitors………………………………………………………………………………………………………………………………………………………………….. page 21

- 2.3 Catering………………………………………………………………………………………………………………………………………………………………………………………. page 22

- 2.4 Cleaning………………………………………………………………………………………………………………………………………………………………………………………. page 22

- 2.5 PPE………………………………………………………………………………………………………………………………………………………………………………………………. page 24


- 2.6 Travelling to and from the Academy…………………………………………………………………………………………………………………………………………….. page 24

- 2.7 Other Precautionary Measures……………………………………………………………………………………………………………………………………………………. page 25

3. HR

Staffing (Covering)

- 3.1 Updated Guidance for those considered “extremely clinically vulnerable”………………………………………………………………………………….. page 26

- 3.2 Updated Guidance for those considered “clinically vulnerable”…………………………………………………………………………………………………….. page 26

- 3.3 “COVID Safe” Site…………………………………………………………………………………………………………………………………………………………………………. page 26

- 3.4 Updated Guidance for employees living with vulnerable people………………………………………………………………………………………………….. page 26

- 3.5 Staff who may have an increased risk of contracting COVID-19……………………………………………………………………………………………………. page 26

- 3.6 Sickness Absence Management……………………………………………………………………………………………………………………………………………………. page 26

- 3.7 Care Responsibilities…………………………………………………………………………………………………………………………………………………………………….. page 28

- 3.8 Employees who are anxious about returning to work…………………………………………………………………………………………………………………… page 28

- 3.9 In-patient operations during COVID-19……………………………………………………………………………………………………………………………………….… page 29

- 3.10 Facemasks or Face Coverings ……………………………………………………………………………………………………………………………………………………. page 30

- 3.11 Other HR/Staffing matters……………………………………………………………………………………………………………………………………………………………………………. page 30

** Key decisions and actions for Re-opening

Updates highlighted in red


Section 1: Education

CULTURE AND ETHOS

Theme Control Measures Risk to Implementation Risk Level

Pre-Action

Action Required / Decision Made Action Completed

Date

Risk Level Post-Action

1.1 Safeguarding Consideration given to any CYP who may need support with their return to school and consultation has been undertaken with the family and other agencies involved.

Pupils and Students

previously deemed to be safer at home and family

are anxious about returning to school.

M

1.1i SENDCo to review the ECHP plans and arrange pre-opening conversation with vulnerable

students and those who may need support with returning to school.

Where necessary a risk assessment will be created.

02/09/20

L

Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.

Staff unaware of potential issues arising after period

of lockdown.

M

1.1ii Whole school training session on processes and procedures for

wellbeing and pastural support. Safeguarding update training to

include procedures for disclosures.

09/09/20 L

Where appropriate, work with other agencies, such as social care, has been undertaken to support vulnerable all pupils and students to return to school.

Parents are not supported in getting their children

back to school.

H

1.1iii Shared expectations for a full re-opening of the whole school.

Families who are vulnerable and/or anxious to receive one to one conversations about the key

decisions taken to keep them and their children safe. Outside

agencies engaged if necessary.

28/09/20 M

Where physical contact is required in the context of managing behaviour, ensure appropriate hygiene measures are in place to

Staff are unable to maintain physical

distancing whilst managing pupil behaviour.

M

1.1iv Risk assessments are in place for the safe handling and behavioural

support for all pupils/students who require it.

02/09/20 L



Pre-Action


Date


mitigate any risk of transmission.

1.2 Attendance

Approach to promoting and supporting attendance for all pupils determined, including those who may be anxious.

All students do not return

to school.

M

*1.2i Principal to write to all parents in the week beginning 24th August. Clarity given over the key decisions

made and the rationale behind those decisions.

*1.2ii Posters outlining Rationale and Key decisions for re-opening to be created and shared with all staff,

pupils, students and parents.

07/09/20 L

Approach to support for parents where rates of persistent absence were high before closure.

All students do not return to school.

M

*1.2iii Proactive steps taken to work with families identified as needing additional support. Parents invited

to a one to one meeting with Pastoral Team to discuss their

anxieties.

07/09/20 L

**1.3 Behaviour Approach to preparing pupils/students for a return to academic work and new social situations is developed and shared by all teaching staff. This includes bringing together pupils/students who have remained in school during closure and those at home.

Lack of awareness surrounding expectations and new school culture.

M

M

M

*1.3i Letter to all parents, pupils and students outlining key decisions

and differences around school day.

*1.3ii Students to have time with their tutors to share new school norms.

*1.3iii Principal’s address on first day

of school focused on new expectations.

28/08/20

09/09/20

09/09/20

L L L



Pre-Action


Date


Approach to supporting wellbeing, mental health and resilience, including bereavement support is in place.

Awareness of mental health needs of pupils and student on return to the

academy

M

M

M

*1.3iv Year Leaders to ring vulnerable families during 3rd and 4th

September and highlight issues. Assemblies to signpost students to

support. *1.3v Year Leaders and PSMs to be

present and visible at all break and lunch times as well as during

lessons. *1.3vi SLT to support with regular

walkabouts to resettle.

07/09/20

07/09/20

07/09/20

L L L

Consideration of the impact of COVID19 on families and whether any additional support may be required:

Financial

Increased FSM eligibility

Referrals to social care and other support PPG/ vulnerable groups

Students are unable to return after Lockdown

H

H

*1.3vii The Academy will continue to provide pastoral care for pupils, student and their families and

involve other agencies appropriately.

*1.3viii Vulnerable families to be contacted prior to 7th September.

07/09

07/09

M

M

Student Behaviour for Learning Policy reviewed and reflects the current circumstances.

New expectations and routines not clear.

M

M

*1.3ix Addendum to the Behaviour for Learning Policy created and

shared with all staff. *1.3x Training provided around the

new cultural norms for the Academy.

*1.3xi Poster outlining new

expectations to be created and shared within each classroom.

28/08/20

02/09/20

L L



Pre-Action


Date


1.4 Parental Engagement and Communication

Information shared with staff around the full opening plan, returning to site, amendments to usual working patterns/practices and groups.

Staff are not aware of the key decisions or rationale

around re-opening.

M

*1.4i Principal’s letter to staff on week beginning the 24th August to

include: - Key decisions and

rational Summary - Guiding Principles for

Re-opening full document

- Full Risk Assessment including links to

relevant research and DfE guidance

- INSET plans

*1.4ii The review and update of plans will be discussed within the INSET.

28/09/20

L

Changes to the school day/timetables shared with parents.

Pupils and students do not know what has changed or

why it has.

M

*1.4iii No changes to the school start and end times; however, changes to how the school will operate to be shared with parents on week

beginning 24th August.

28/08/20 L

Governors consulted on full opening plans.

Governors do not sign off plans for reopening.

M

*1.4iv Chair of Governor briefed and papers (listed above) to be sent to all governors on Friday 21st August.

21/08/20 L

Union representatives consulted on full opening plans.

Union consultations are undertaken.

M

*1.4v Offer for union rep to meet on Friday 28th August.

*1.4vi All plans to be based around the union checklist for concerns

and considerations.

28/08/20 L



Pre-Action


Date


Risk Assessment published on website, where more than 50 staff.

Awareness and full transparency of risk

assessment.

M

*1.4vii Risk Assessment to be available on website from week beginning

24th August.

28/08/20 L

Communications with parents on the:

Plan for full opening

Social distancing plan

Wellbeing/ pastoral support/ support and acknowledgement to parents of home learning

Attendance

Uniform

Transport

Behaviour Expectations when in school and at home (if self-isolating is necessary).

Clarity of measures in place to enable re-opening.

M

*1.4viii Principal’s letter to parents on week beginning the 24th August to

include: - Key decisions and rational Summary - Full Risk Assessment including links to relevant research and DfE guidance

28/08/20 L

Pupil/student communications around:

Changes to timetable

Social distancing arrangements

Expectations when in school and at home (if self-isolating is necessary)

Travelling to and from school safely

Clarity of measures in place to enable re-opening.

M

*1.4ix Powerpoints created for pupil and student induction with their

tutors at the start of term.

07/09/20 L



Pre-Action


Date


On-going regular communication plans determined to ensure parents are kept well-informed.

Parents are not aware how measures are amended

and improved.

M

*1.4x Communication with staff, pupils, students and parents a

priority in Autumn 1. All staff made aware of the importance of clear

and concise information for parents, pupils and students.

Letters, website updates, social media to reflect the need for

clarity.

16/10/20 L


Section 1: Education

TIMETABLING:


Pre-Action


Date


** 1.5 Physical Distancing / Bubbles

All children are included in distinct groups/ ‘bubbles’ that do not mix.

Children mixing between bubbles.

H

*1.5i Bubble set at year group size to ensure flexibility of arrangements

for any intervention and movement between classes.

01/08/20 M

**1.6 Scheduling and the School Day

Approach to avoiding pupils and students entering school congregating and breaching physical distancing is in place.

Pupils and students mix bubbles at the start and

end of the day.

H

*1.6i On arrival, students in Secondary move straight to Period 1 and sit at named table and wait for rest of class to arrive/class to

begin.

02/09/20 M

Approach to potential breaches of physical distancing in place, including in the case of repeat or deliberate breaches.

Bubbles mixing

M

M

M

*1.6ii Handwashing and cleaning.

*1.6iii Communication with parents.

*1.6iv Risks assessments and individualised approach in place for

students who might struggle to follow expectations.

02/09/20

02/09/20

02/09/20

L L L

Approach to assemblies – if still occurring, plan in place to manage social distancing.

Currently, whole school assemblies are cancelled.

Bringing all children together for assembly

would breach the bubble arrangements.

M *1.6v Assemblies are within Year

Group bubbles.

02/09/20 L



Pre-Action


Date


Social distancing plans communicated with parents, including approach to breaches.

Parents unaware of how the Academy is applying

protective social distancing measures.

M

*1.6vi Parents to receive on wk. beginning 24/08.

- One page regarding the rationale for decision making

- The Key decisions and new norms for re-opening

- Access to the full Risk Assessment and any related research and Government guidance

28/08/20

L

**1.7 Use of Spaces

Arrangements for social distancing in place to consider:

drop off/pick up allowing for social distancing between parents and students

System introduced within school corridors for transition between lessons

Classroom design

Break and lunch times are staggered. Plans for social distancing during these times in place,

Secondary school curriculum means multiple teachers and classrooms.

M

H

M

*1.7i Clear guidance and signage will be give around the start and end of

day arrangements. These will reduce mixing as much as possible.

*1.7ii A one-way system has been introduced within corridors for

transition between lessons.

*1.7iii In KS3/4 tables will be arranged facing forward and teachers will

have space at the front of the room to implement social distancing as

much as possible.

02/09/20

02/90/20

02/09/20

L

M

L



Pre-Action


Date


such as when queuing for lunches

Toilet arrangements

H

H

In K1 and 2 this will not be required where the class teacher forms part

of the class bubble.

*1.7iv The Academy has been organised into zones per bubble, to reduce movement and interaction

between bubbles.

*1.7v Pupils/students will have access to toilet facilities as per usual.

A system for increased washing of hands and cleaning of facilities has

been introduced.

02/09/20

02/09/20

M

M

Classrooms have been re/arranged to allow as much space between individuals as practical. (Not including Early Years and KS1 classrooms).

Classroom size makes distancing difficult for all

rooms.

M

*1.7vi A capacity of 30 pupils has been applied to all classes. Rooms will be

adapted as much as possible and the bubbles will prevent pupils

from mixing.

20/08/20

L

Furniture arranged to minimise contact as much as possible e.g. Desks side by side, facing front, where age appropriate.

Not enough furniture to make classrooms safe and

comfortable.

M

*1.7vii Classrooms to be set prior to

staff return. Where need, furniture removed or added to provide sufficient space for students.

30/09/20

L

Arrangements in place for the use of the playground, including equipment.

Pupils and students are unaware of how to keep

within their bubbles.

M

*1.7viii Zones to be marked up Additional duties will be required (especially in the first few weeks)

02/08/20 L



Pre-Action


Date


to establish new routines and new norms.

All Secondary students will be required to wear masks or visors at the following times:

When inside the Academy buildings, moving between lessons and entering/exiting classrooms.

When queuing up for lunch in the Academy Restaurant or Conservatory. They can remove their mask to eat and drink.

When going into and during assemblies (we have reduced the number of assemblies, these will be socially distanced).

Sixth Formers also need to wear masks in the Common Room, unless there is enough room to socially distance from one another.

Sufficient number of masks to provide for all pupils and

students

Ensuring compliance with expectations

H

M

10,000 disposable masks purchased. Staff briefed and

timetable altered to ensure all doors into the building have a

member of staff present to check on face coverings and masks.

Parents informed via EduLink, on the school website and via email.

Students informed via Tutor

assembly and re-enforced in year assembly

15/09/2002

M L

1.8 Curriculum Plan for transitions between school years taking into account what needs to be

Students new to the Academy or moving

between key stages are



Pre-Action


Date


different due to full opening, remote and face to face:

EY to Primary

Primary to Secondary

Vulnerable children

Children with SEND

Physical and sensory

needs, including

adaptations,

equipment, etc.

(lead in times)

Post 16

School Leavers

anxious about the transition and the new systems in place due to

COVID-19.

M

M

M

*1.8i Transition plan in place for all pupils in Reception/Y7/Y12.

*1.8ii Year 7 and Year 12 students to

return to school 2 days prior to opening for induction programme

and settling sessions.

*1.8iii Reception and Primary to have a staggered start to the school

year.

02/09/20

07/09/20

12/09/20

L L L

Current learning plans, revised expectations and required adjustments have been considered.

Gaps in pupils’/students’ knowledge.

M

*1.8iv Teaching and learning will continue as planned; gaps in

learning will be identified and taught within and as part of day to

day practice. *1.8v We will not be developing a COVID curriculum or a bridging

one. Teachers’ knowledge and expertise of their subject areas will identify

07/09/20 L



Pre-Action


Date


what pupils/students already know and what they need to learn.

Consideration has been given to what activity is more difficult/ not possible to be undertaken with social distancing in place? Each activity should be risk assessed and should not be run unless the risks can be mitigated

PE – including no contact sport

Practical science lessons

Impact on curriculum offer.

M

*1.8vi All Subject Leaders have completed risk assessments for their own individual subjects.

These have been collated to as a foundation for this document.

The PE team will not be teaching

contact sport in the first term. All fixtures have been cancelled in

for the Autumn term. Dance will start with theoretical work, moving to practical once

routines and procedures regarding changing facilities are tight. We will be teaching practical

science lessons.

30/09/20

L

Whole school approach to adapting curriculum (S/M/L term), including:

Wellbeing curriculum

recognising ‘non-curriculum’ learning that has been done

Supporting pupils access curriculum and make

progress.

M

M

M

*1.8vii Staff INSET and re-induction to include teaching and learning

approaches in the current climate.

*1.8viii The curriculum for younger pupils/students has been amended

to provide more circle time for discussion, debate and well-being

activities.

02/09/20

02/09/20

02/09/20

L L

L L



Pre-Action


Date


capturing pupil achievements/ outcomes

utilising the DFE ‘catch-up’ funding and programmes

M

*1.8ix Assemblies and Tutor time in the Secondary Phase will have a

well-being focus. *1.8x Learning mentors will work closely with any students who

need additional support.

02/09/20

1.9 Classroom Routines Classroom entry and exit

routes have been determined and appropriate signage in place.

Pinch-points at the classroom door for the

start and end of lessons.

M

*1.9i Staff will receive training stating the importance of lessons being

punctual. Pupils/Students will leave the classrooms and follow the 1-way system in place to their next

class.

07/09/2020 L

1.10 Pupils and Students with SEND

Approach to provision of the elements of the EHCP including health/therapies in place.

Provision meets the needs of all students and pupils.

M

*1.10i Plans in place for all students requiring additional adult support.

Including external agencies. SENDCo to update the provision maps to reflect current access to

planned support.

09/09/20 L

Annual reviews. Annual reviews backlogged

due to COVID-19

M

*1.10ii Wherever possible, Annual reviews will take place in person,

with social distancing in place. Where this is not possible then the

review will take place online via Teams or Zoom.

16/10/20 L

Requests for assessment considered.

Gaps in students who have not received ECHP during

Summer term.

M

*1.10iii Reviewing the needs and support in place for the current

Year 7 is a priority. All pupils/students awaiting

assessment will be addressed

16/10/20 L



Pre-Action


Date


wherever possible within the Autumn term.

Consider any pupils and students who may need support with their return to school and consult with the family and other agencies involved. Including any support required for pupils/students to understand new rules i.e. social distancing.

Pupils/Students do not have a successful return to

school.

M

*1.10iv Richard Robinson to make initial contact prior to the start of

the new term with any pupils, students or families who may need

some additional support to help them back to school. Risk

assessments to be in place for any pupil/student who is unable to

work within the boundaries of the new behavioural expectations.

Sample testing for students who may need support can be offered through the risk assessment with

parental permission.

07/09/20

L

1.11 Extra Curricular Provision

Approach in place for before/after school clubs implements the necessary protective measures.

Provision provided

M

*1.11i Breakfast club implemented in Secondary Phase only for first half

term. No after school club across the Academy for the first half term.

07/09/20

L

** 1.12 Uniform and Equipment Approach and expectations

around school uniform determined and communicated with parents.

Pupils/students do not adhere to the school

uniform policy.

M

*1.12i Full uniform expectations in place.

*1.12ii Information sent to parents

(wk. beginning 24th August).

28/08/20

L

Appropriate resources are available within all



Pre-Action


Date


classrooms e.g. IT, age specific resources. Shared materials and surfaces should be cleaned and disinfected more frequently

Non-essential equipment or resources which are not easily washable or wipeable have been removed.

Information posters are displayed in every classroom, at the main entrance, places visible to those at the school gate, in the Primary Staffroom and in all toilets.

Enough resources for learning.

Soft toys, cushions and beanbags in classrooms not

easily washable.

No COVID19 information posters currently in place.

Limited reminders/ awareness for children.

L

M L

*1.12iii Subject Leaders to raise orders for any additional resources

required to ensure each department has the resources

required.

*1.12iv Remove soft furnishings from classroom.

*1.12v Subject Leaders to ensure all classrooms have appropriate

signage reminding pupils/students of:

Hygiene expectations

Behaviour expectations

30/09/20

20/08/20

03/09/20

L

L

L

1.13 Visits and Events

The school’s annual calendar of events has been reviewed and decisions made on cancelling or going ahead with events in the immediate term, including school trips.

Key events are unable to be held due to mixing of bubbles and/or social distancing for parents,

students and pupils.

M

*1.13i All key events reviewed and

decisions made about the necessity and need by the Principal. Some key events relating to supporting

pupils/students will go ahead with social distancing measures in place.

07/09/20 L



Pre-Action


Date


1.14 Anticipating Further Disruption

All pupils/students have access to technology and remote learning offer is available to be switched on as a contingency when needed.

Bubble needs to self-isolate because of a positive case

of COVID19.

M *1.14i Remote learning contingency

available and ready to be ‘switched-on’ when needed. (plans

shared by Sep 7th)

21/09/20 L

Online/ website support for families and young people around transition.

Pupils and students are unable to access remote

learning.

M

*1.14ii BCTec to ensure Microsoft 365 login available for all pupils and students. Remote support to be

provided as and when necessary.

07/09/20

L

Staffing roles and responsibilities with regards to the contingency of remote provision alongside in-school provision agreed and communicated.

Staff do not provide enough guidance/content

for remote learning or pupils/students do not

have access.

H

*1.14iii Senior leaders and Subject Leaders to create

contingency/remote learning plan.

BCTEc to support with implementation planning.

21/09/20 L


Section 2: Operations


Pre-Action


Date


2.1 Site

Premises and utilities have been health and safety checked and building is compliant.

Water treatments

Fire alarm testing

Repairs

Grass cutting

PAT testing

Fridges and freezers

Boiler/ heating servicing

Internet services

Any other statutory inspections

Insurance covers reopening arrangements

Site Manager is unavailable

Site has been closed for prolonged period

Food remains in the freezer

H

M

M

M

*2.1i Source alternative suitably trained person. Development of a

Deputy site manager position.

*2.1ii Carry out a formal / recorded full pre-opening premises

inspection.

*2.1ii Commission a water treatment

specialist to chlorinate and flush the complete system for all hot and cold-water systems and certify the

water system is safe before the buildings are reoccupied.

*2.1iv Determine with the catering staff / school meals service how left over frozen food should be

dealt with and action as appropriate.

20/08/20

20/08/20

20/08/20

20/08/20

L L

L L

Office spaces re-designed to allow office-based staff to work safely.

Office does not allow for adequate space between

staff members, no windows for ventilation.

M

*2.1v Office staff desks repositioned.

Alternative rooms sought in necessary.

20/08/20

L



Pre-Action


Date


*2.1vi Numbers of staff per office space clearly displayed and

managed by Subject Leaders.

Entry and exit routes to the school are in place, any physical changes and/or signage required to allow social distancing are in place.

Bottlenecks likely at

entrance to school and in transitions between

lessons. Social distancing unlikely

to be maintained.

M

*2.1vii 2-meter markers are present

on floors.

*2.1viii Systems in place to allow social distancing entering school

site. Signage in place.

*2.1ix SLT to be present at start and end of day and in between lesson

transitions to prevent bottlenecking.

20/08/20

L

Consideration given to premises lettings and approach in place.

Cannot clean the school in

time for next day/week

M

*2.1x No lettings for the Autumn

Term.

20/05/20

L

Consideration given to the arrangements for any deliveries.

Unexpected deliveries

arriving on the school site. Movement arrangements

for deliveries

M

*2.1xi All deliveries to be received through one gate.

Site team to meet all non-expected visitors (including deliveries) and inform them of new procedures

and processes.

20/08/20

L

Evacuation routes are confirmed, and signage accurately reflects these.

NB In the event of an emergency the priority is

Evacuation routes would cause multiple

groups/bubbles of people to come into contact. More

M

*2.1xii Revised evacuation procedure and share with all staff, pupils and

students.

07/09/2020

L



Pre-Action


Date


getting out of the building calmly regardless of social distancing.

Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of staff.

appropriate alternatives are possible.

M

*2.1xiii Fire drill to be rehearsed

within socially distanced bubbles.

All Year Groups to have undertaken a fire drill within the Autumn Term.

01/10/2020

L

2.2 Meetings and Visitors

Approaches for meetings and staff training in place.

Essential training becomes difficult deliver.

M

*2.2i No whole staff meetings to take place for September – to be

reviewed for October.

(with the exception of INSET days in September).

20/08/20 L

Arrangements in place for any visitors/ contractors on site, protocols and expectations shared. NB: Their employer may require them to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor.

Visitors to the Academy are not aware/do not follow

site risk assessment.

M

M

*2.2ii Check with the contractor any requirements their employer has

specified before visit.

Share Academy protocols.

*2.2iii Site team to man the gates and make contact with any unplanned visitors/contractors explaining the new systems and routines. These will be explicit on the Academy

website.

02/09/20

02/09/20

L L



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2.3 Catering Arrangements in place to provide food to pupils and students on site, including the requirement of universal free school meals.

School kitchen has been closed.

M

*2.3i The Academy kitchen will be re-opening in September. There will

be a reduced menu for lunch times and no hot food at served break

times.

01/09/20

L

Arrangements for when and where each group will take lunch (and snack time if necessary) are in place so that children do not mix with children from other groups.

Pupils/Students are able to maintain physically

distanced bubbles during break and lunch times.

M

Break time, the following will take place:

Break 1 (10:30am-10:50am – Years 7-9)

Year 7 – Area 1 Year 8 – Area 2 Year 9 – Area 3

Break 2 (10:55am-11:15am Years 10-13)

Year 10 – Area 1 Year 11 – Area 2

Years 12 & 13 – Area 3 At Lunchtime, the following will

take place: Lunch 1 (12:15pm – 12:50pm)

Year 8 – Area 1 Year 9 – Area 2

Lunch 2 (12:45pm – 1:20pm) 7J – Area 1

7M – Area 2 Lunch 3 (1:15pm – 1:50pm)

Year 10 – Area 1

02/09/20

L



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Year 11 – Area 2 Years 12 and 13 – Area 3

** 2.4 Cleaning

Enhanced cleaning regime is in place in line with COVID19: Cleaning in non-healthcare settings guidance.

Insufficient cleaning staff or cleaning products.

M

M

M

*2.4i Enhanced cleaning schedule implemented throughout the site, ensuring that contact points, work surfaces, door handles, taps etc. are all thoroughly cleaned and

disinfected regularly.

*2.4ii 100 additional hours of cleaning added to current cleaning

schedule. *2.4iii Each building to have dedicated staff to ensure cleanliness throughout.

*2.4iv Hand towels and handwash are

to be checked and replaced as needed by Caretakers.

*2.4v Enhanced cleaning regime for

toilet facilities and changing rooms particularly door handles, locks and

toilet flush.

20/08/20

20/08/20

20/08/20

L

L L

Cleaning staff capacity is adequate to enable enhanced cleaning regime.

Insufficient numbers of staff to keep school clean

H *2.4vi 100 additional hours of

cleaning staff employed for re-opening in September.

13/08/20 L

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings



Pre-Action


Date


Adequate cleaning supplies and facilities around the school are in place. Arrangements for longer-term continual supplies are also in place.

No hand sanitiser for visitors to reception.

Classrooms do not have

tissues.

Low supply of soap.

M

M

M

M

*2.4vii Hand sanitiser available at the school entrance.

*2.4viii Lidded bins in classrooms.

*2.4ix Disposable tissues in each classroom to implement the ‘catch

it, bin it, kill it’ approach.

*2.4x Stock check and ordering schedule reviewed and order

made.

20/08/20

L L L L

Sufficient time is available for the enhanced cleaning regime to take place.

Staff working in classrooms.

M

*2.4xi All staff advised that cleaning of site is a priority and will need to

be flexible with their working time/space in order for cleaning to

be undertaken.

20/08/20

L

Waste disposal process in place for potentially contaminated waste.

Inappropriate containers for the disposal of

contaminated waste.

M

M

*2.4xii Waste bags and containers - kept closed and stored separately

from communal waste for 72 hours.

*2.4xiii Waste collections made when the minimum number of persons

are on site (i.e. after normal opening hours).

20/08/20

20/08/20

L L

2.5 PPE PPE requirements understood and appropriate supplies in place.

Lack of PPE supplies

M

16/10/20 L



Pre-Action


Date


Long term approach to obtaining adequate PPE supplies in place.

Caretakers to oversee supply and stock of PPE requirements

All Secondary students will be required to wear masks or visors at the following times:




Sixth formers also need to wear masks in the Common Room, unless there is enough room to socially distance from one another.

Sufficient number of masks to provide for all pupils and

students

Ensuring compliance with expectations

H

M

10,000 disposable masks purchased. Staff briefed and

timetable altered to ensure all doors into the building have a

member of staff present to check on face coverings and masks.

Parents informed via EduLink, on the school website and via email.

Students informed via Tutor

assembly and re-enforced in year assembly

15/09/2002

M L



Pre-Action


Date


2.6 Travelling to and from the Academy

Information shared with parents regarding pupils/students travelling to school, encouraging walking and avoiding public transport as much as possible.

Lack of awareness surrounding travel to and

from school.

M

*2.6i Letter and information to go to parents week beginning the

24/08/20. *2.6ii Parents will be encouraged to

use public transport as little as possible.

28/08/20 L

Dedicated school transport follows the grouping/ bubble arrangement in line with the protocols in school, as much as possible.

Mixing of bubbles on the school mini bus.

M

M

*2.6iii School mini-bus will be restricted to pupils from same

bubbles and cleaned in between use.

*2.6iv For Autumn term the number

of external visits will be significantly reduced.

28/08/20

28/08/20

L L

Support in place for pupils and students who have no alternative, to access public transport safely, adhering to social distancing protocols where possible.

Support for those who need to take public

transport

M

*2.6v Safe disposal bins for masks on all entrances to the Academy.

Information and guidance around travelling to school safely to be given as part of re-introduction

Tutor meetings.

02/09/20 L


Section 3: Human Resources


Pre-Action


Date


Staffing 3.1 - 3.4 Updated Guidance for those considered “extremely clinically vulnerable” “clinically vulnerable” and those shielding

Guidance given to all staff. Any member of staff with concerns to arrange to meet with the Principal

Teachers who were shielding and will return to school, will be less likely to

socially distance with pupils in lower Primary and

EYs.

H *3.1i Arrangements made to teach Year Group who are more able to

socially distance. 02/09/20 L

3.5 Staff who may have an increased risk of contracting COVID-19

Consideration given to the options for redeployment of staff to support the effective working of the school. If redeployment is taking place staff are aware of controls and processes in respect of tasks they are unfamiliar with.

Impact on the Quality of learning.

Training and PD needs of staff in non-specialist

subjects.

H

*3.5i Staff who have been shielding or may have specific needs which

require amendments to their usual timetable to be contacted and

provision put in place for them to return to work.

(In some cases this may mean redeployment or asking individuals

to work in different areas of the Academy).

20/08/20 L

3.6 Sickness Absence Management

Approach to confirmed COVID19 cases in place: during Academy day

M

M

*3.6i Named staff and procedures for reporting to be shared during

INSET day.

02/09/20

L



Pre-Action


Date


Which staff member/s should be informed/ take action

Area established to be used if an individual is displaying symptoms during the school day and needs to be isolated

Cleaning procedure in place

Arrangements for informing parent community in place

Lack of awareness surrounding procedures.

M

M

*3.6ii Any suspected cases to be reported to the Director of Finance

and Operations.

*3.6iii Dedicated room in the medical suite set aside as a COVID-19

isolation room.

*3.6iv In house cleaning team on site to give deep clean to any areas

after suspected cases.

02/09/20

02/09/20

02/09/20

L L

L

Approach to confirmed COVID19 cases in place: outside of school hours

Parents and students are not aware of the correct

procedures following confirmed cases of COVID-

19.

M

*3.6v Guidance given to parents around symptoms and procedures for any suspected cases of COVID.

28/08/20 L

Arrangements for accessing testing, if and when necessary, are in place. Staff are clear on returning to work guidance. Process in place for use of the limited number of self-testing kits.

Staff with symptoms not tested and therefore

requiring long periods of time off work.

M

*3.6vi

The Academy has acquired a SAMBA II rapid testing machine.

Testing can be carried out on site and results returned within a 2h window. Any staff with COVID

symptoms to report to the isolation room – where they will remain until results have been

returned.

02/09/20 L



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Date


Alternatively staff can be tested at Ashford Testing Centre

Staffing numbers required for entire eligible cohort have been determined including support staff such as facilities, IT, midday and office/admin staff.

Local outbreak leads to large numbers of staff

absence.

H

*3.6vii Staff with symptoms will be

asked to isolate within the medical room, whilst COVID tests can be

taken.

Alternatively staff may asked to use the Ashford Test Centre if they

not well enough to be on site.

02/09/20

L

Process in place to engage with the Test and Trace and contract tracing process.

Process not correctly reported to PHE and KCC.

M

*3.6viii Director of Finance and Operations to report any

confirmed cases to PHE and KCC. Guidance surrounding track and trace to be followed at all times.

18/12/20 L

3.7 Care Responsibilities Employees are aware of the

duty to return to work. Notice is given of return dates to allow time for staff to make care plans.

Staff are unable to make necessary plans for the care of own children.

M

*3.7i Teaching and support staff should ensure that childcare

arrangements are in place for September to allow them to be available for working with the

Academy setting.

28/08/20

L



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Date


3.8 Employees who are anxious about returning to work (including plans for new starters)

Approach to support wellbeing, mental health and resilience in place. How staff are supported to follow this within their own situations and that of pupils/students and colleagues is clear.

Staff are unaware of the measures in place to

support the re-opening of schools leading to anxiety.

Mental health of students and staff is not recognised

or acted upon.

H

M

M

*3.8i Pastoral Team to lead staff training on well-being and student

support.

*3.8ii Staff provided with clarity around Risk Assessment, and how

they are being kept safe.

*3.8iii Opportunity for all staff to input into the effectiveness of

routines and systems in an ongoing cycle.

02/09/20

27/08/20

18/12/20

M L

L

Return to school procedures are clear for all staff.

Staff are anxious or unclear about returning to work.

M

*3.8iv All staff to receive written notice to return to work.

Clarity around reopening systems and procedures will be shared.

*3.8v In cases were staff may feel

unsure or anxious or believe they cannot return to work due to

health conditions an appointment with the Principal will be planned

on the 27th/28th August.

28/08/20

L

The approach for inducting new starters has been reviewed and updated in line with current situation.

New staff are not clear of expectations and

procedures in the Academy.

M

*3.8vi Full programme of induction planned and prepared to ensure that

staff are familiar with systems, routines and systems. NQT training

to start in September.

02/09/20 L



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Date


3.9 In-patient operations during COVID-19

Guidance around in-patient operations shared with all staff.

N/A

M

*3.9i If a member of staff is undergoing an operation during this time, the NHS require the

individual to self-isolate at home for 14 days before the operation. Self-isolation applies to members of their household if they do not

live alone. We reserve the right to ask for proof of any operation.

02/09/2020

L

3.10 Facemasks or Face Coverings (as 2.7)

Expectations are clear around the wearing of facemasks and face coverings.

Staff and students are not aware of expectations.

M

*3.10i All Secondary students will be required to wear masks or visors at the following times:




Sixth formers also need to wear masks in the Common Room, unless

there is enough room to socially distance from one another

02/09/2020

L



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Date


3.11 Other HR/Staffing matters

Plans to respond to increased sickness levels are in place. Cover arrangements determined (including leaders and safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.

Sickness levels mean the delivery of a full curriculum is not possible to achieve.

M

*3.11i Subject Leaders and SLT will have plans to manage increased

sickness across the Academic Year.

07/09/20 L

Consideration given to staff clothing expectations and information shared with staff.

Ability to maintain culture and ethos of high

expectations.

M

*3.11ii Expectations of staff dress as per staff handbook. Professional

attire is expected at all times.

2/09/20

L

Any staff contracts that need to be issued, extended or amended considering the current situation have been.

Fixed term contracts have expired during lockdown

without correct renewal or process.

M

*3.11iii Staff contracts are all up to

date and correct.

30/09/20 L

Any HR processes that were in-train prior to or put on hold due to the COVID19 emergency, have been appropriately resolved.

HR processes unable to be completed due to COVID-

19.

M

*3.11iv Performance Management for 2019/20 will take into account the performance of staff up until

the point of lock down. Any members of staff receiving an action plan for support will have this period of support extended

into the Autumn Term.

30/09/20 L

IT IS AN EXPECTATION THAT ALL STAFF ENGAGE WITH THE RISK ASSESSMENT AND TAKE RESPOSBILITY FOR ITS IMPLEMENTATION AND REVIEW

BY WORKING TOGETHER, WE ARE REDUCING THE RISK OF INFECTION AND KEEPING OUR COMMUNITY SAFE

Documents

New COVID19: Full Opening Risk Assessment and Action Plan The … · 2020. 9. 21. · Staffing (Covering) ... *1.2ii Posters outlining Rationale and Key decisions for re-opening to