New Council Compensation Committee Item D1 for August 20, 2015 · 2015. 8. 14. · "DhS Salary Background: Current Elected Officials Base Salary as of August 1, 2015: Elected Official

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Council Compensation Committee

Discussion Paper - Benchmarking Analysis Results

August 14, 2015

Discussion Paper Prepared by:Shirley Gannon, Director, Treasury Services

Debra King, Manager, Compensation & Benefits, Human Resources

Council CompensationCommittee^, ,Date: UUJUSt £D; &d6~

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Benchmarking information was requested by the Council Compensation Committee onJuly 21, 2015 to highlight the total compensation details for Elected Officials.

Refer to Appendices for detailed analysis as follows:

Analysis Appendix

Mayor - Total Cash Compensation Appendix ACouncillor - Total Cash Compensation Appendix B

Salary Adjustment Frequency Appendix CCar Allowance Appendix D

1/3 Tax Free Option Summary Appendix EBusiness Expense Budget/Allowance Comparison Appendix F

Active Elected Officials Benefits Appendix GPre-65 Elected Officials Early Retirement Benefits Appendix H

Post-65 Elected Officials Retirement Benefits Appendix I

Detailed analysis is provided to the Council Compensation Committeeusing our custom comparator group.

The City of Brampton uses this custom group for standard benchmarking requests:

Comparator Municipal PopulationFT EmployeeHeadcount

City of Brampton 523,911 2,795Town of Caledon 64,237 307

City of Hamilton 540,000 5,155City of Mississauga 759,000 4,012

Region of Peel 1,420,000 7,130City of Ottawa 930,000 13,130City of Toronto 2,790,000 50,759

City of Vaughan 319,893 1,659

Note: Population and headcount details provided by each comparator.

1 | Page Discussion Paper August 14, 2015

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Salary Background: Current Elected Officials Base Salary as of August 1, 2015:

Elected Official COB Salary Regional Salary Total Salary Notes

Mayor $112,307 $ 53,543 $165,850 Resolution C317-2014Note 1

RegionalCouncillor

$ 78,713 $ 53,543 $132,256 Resolution C016-2010

City Councillor $ 78,713 Not applicable $ 78,713 Note 2

Note 1: The salary for the Mayor was adjusted to $165,850 being a combination of the City ofBrampton and Region of Peel. This was effective January 1, 2015.

Note 2: The Councillors are at 96% of the Grade 4 job rate or at the 8th installment. CurrentGrade 4 job rate for 2015 is $81,993. Last incremental increase was effective December 1,2014 and the salaries were increased from $75,435 to $78,713.

In 2006, Council approved the Council Compensation Committee's recommendation to placethe Mayor in the non-union Grade 10 salary range and the Councillors in the non-union Grade 4range. Effective December 1, 2006, the salaries reflected the job minimum of each respectiveGrade. Effective December 1, 2007, the salaries started the progression to job rate over thenext 10 years. The 10 year plan ends December 1, 2016.

The above Total Salary amounts do not reflect additional salaries for serving onBoards/Committees.


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Resolution

The Council of the Corporation of the Cityof Brampton passed the following resolution at itsmeeting of January 27, 2010:

C016-2010

7. That the salaries for the Mayor and Members of Council effective for the next term ofCouncil, commencing from December 1, 2010 to November 30, 2014, continue to bebased on the approved non-union salary grid including equal annual increments throughthe salary range to job rate on December 1 of each year, as previously approved byResolution CW132-2009, and with annual salary market adjustments made on January 1of each year in accordance with Resolution CWB24-2006.


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Resolution

The Council of The Corporation of The City of Brampton passed the following resolutionat its meeting of December 10, 2014:

C317-2014 Whereas in previous terms of Council, decisions have been made byCouncil to establish a remuneration structure for the Mayor andCouncillors, in accordance with the Municipal Act, 2001, and based onrecommendations received from a citizen-based Council CompensationCommittee;

Whereas Section 283 of the Municipal Act, 2001, authorizes a municipalcouncil to establish its own remuneration structure;

Whereas it is deemed appropriate for the Mayor to demonstrateleadership and fiscal restraint to establish a new remuneration scale for

the position of Mayor that reflects other comparable municipal, regional,provincial and federal leaders and representatives, as well as prevailingeconomic conditions, and which is more appropriate for the Mayor ofCanada's ninth largest municipality;

Now Therefore Be It Resolved That the salary for the position of Mayorof The Corporation of the City of Brampton be $165,850 being acombination of the City of Brampton and Region of Peel Salaries andremuneration effective January 1, 2015;

And Further That any changes to the salary for the position of Mayorafter 2015 be subject to further consideration and approval by Councilduring 2015.

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Additional Council Resolutions Providing Instructionsre. the Establishment of and Mandate of the Committee

Council Resolution C326-2014

(as approved by Council at its Special Meeting held on December 17, 2014)

Council Compensation

14. That authority be delegated to a City staff committee, comprised ofthe Chief Corporate Services Officer, Treasurer, Executive Directorof Human Resources, or their respective delegates (with anynecessary support from the City Clerk's Office) to recruit, interviewand appoint a Council Compensation Committee of 5 citizens, inaccordance with Council's approved committee terms of referenceand the Citizen-based Advisory Committee Guideline andAppointment Procedure.

15. That staff be requested to work with the Council CompensationCommittee, once established, to conduct a review of Council'scurrent compensation structure and benefits program (includingnecessary benchmarking), and that the Committee report back toCouncil with its recommendations, and that any additional worknecessary to complete the Committee's mandate be authorized,subject to budget approval as part of the 2015 budget process.

16. That the current salary rate for all Councillors be maintained at theexisting compensation level until such time as Council considersthe compensation recommendations from the CouncilCompensation Committee.

17. That the following report, presented to the December 10, 2014Council meeting and referred to the December 15 and 16, 2014Council Workshop, be further referred to the new CouncilCompensation Committee, once established, for consideration aspart of the overall Mayor and Member of Council compensation andbenefits framework:

Report from P. Honeyborne, Executive Director,Finance/Treasurer, dated December 5, 2014, to the CouncilMeeting of December 10, 2014, re: Elected OfficialsCompensation - One-Third Tax Exempt Status (FileFA.a)

5|Page Discussion Paper August 14, 2015

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ifflHHlkomptMio Flower City

Council Resolution C113-2015

(as approved by Council at its Special Meeting held on April 8, 2015)

One-Third Tax Exempt StatusThat the following motion along with Clause 27 below be referred tothe Council Compensation Committee for a recommendation toCouncil for a decision on this matter before the end of 2015:

That the following be added to the final paragraph of Clause 27:

"as long as the amount does not exceed the compensationpaid to Councillors in the City of Mississauga."

(27) Whereas the One-Third Tax Exempt status has been discussedpre and post the 2014 Municipal Election;

Whereas both the City of Mississauga and the Region of Peeleliminated the One-Third Tax Exempt status in previous terms ofCouncil;

Whereas removing the One-Third Tax Exempt Status will bringtransparency to Council salary disclosure, to ensure the public isaware of the complete compensation package of all members ofCouncil;

Whereas the One-Third Tax Exempt Status was intended forincidental expenses associated with duties as a Councillor whichare not subject to statutory deductions such as income tax;

Whereas the City of Brampton strives to attract the best and thebrightest to seek political office;

Whereas Council strives to provide a compensation packageequal to a comparable municipality;

Whereas Council recognizes the need for sound fiscalmanagement;

Therefore Be It Resolved that the Mayor and Council permanentlyrepeal the One-Third Tax Exempt Status effective January 1,2016 and that the By-law confirming the proceeding of thesebudget deliberations be considered the necessary authority torepeal the One-Third Tax Exempt Status pursuant to therequirements of subsection 283 (6) of the Municipal Act, 2001 and

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Therefore Be It Further Resolved that the salary and carallowance be increased such that there is no impact to CouncilMembers' net pay as a result of the elimination of the One-ThirdTax Exempt Status.

Mayor and Council Wage Freeze

(28) Whereas a motion has been put forward to 2015 BudgetCommittee that a wage freeze be imposed for all non-unionemployees at the management level and higher pending acompletion and council consideration of the core services review;

Whereas throughout the 2015 Budget Sub-Committee the Mayorand Council have been discussing a non-union managementwage freeze to show the citizens of Brampton that City Hall iswilling to take on some of the fiscal burden to ensure the publicdollars are spent wisely;

Whereas Mayor Linda Jeffrey has shown leadership by reducingher salary by $50,000 immediately upon taking office;

Whereas Council recognizes the need for sound fiscalmanagement;

Whereas this Council believes they should lead by example;

Therefore be it resolved that the Mayor and Council immediatelyfreeze their salaries for a period to be determined by this councilin the 2016 Budget process.

Discussion Paper August 14, 2015

City of BramptonElected Official Compensation Comparison

Salary

Car Allowance

Total Earnings

Income Tax

OMERS

CPP

Net Pay

Other City Costs:

Group LifeAd&D

Health Tax

Option 1

1/3 Tax Exempt

c ouncillor Mayor

$78,713.00

$12,956.40

$112,307.00

$12,956.40

$91,669.40 $125,263.40

$10,242.18

$5,975.90

$2,479.95

$18,725.72

$9,269.05

$2,479.95

$72,971.37 $94,788.68

$337.92

$38.88

$1,199.05

$481.20

$55.44

$2,479.95

$1,575.85 $3,016.59

Other Incremental City Costs :

Salary

Car Allowance

OMERS

Total

Option 2

0% Taxable

Councillor Mayor

$78,713.00

$12,956.40

$112,307.00

$12,956.40

$91,669.40 $125,263.40

$18,671.64

$10,437.15

$2,479.95

$33,187.70

$15,365.24

$2,479.95

$60,080.66 $74,230.51

$337.92

$38.88

$1,794.90

$481.20

$55.44

$2,453.10

$2,171.70 $2,989.74

$4,461.25 $6,096.19

$4,461.25 $6,096.19

Option 3

100% Taxable at $Gross-up

Councillor Mayor

$102,310.00

$14,927.52

$153,400.00

$14,927.52

5117,237.52 $168,327.52

$27,656.46

$14,186.45

$2,479.95

$49,406.76

$21,681.11

$2,479.95

$72,914.66 $94,759.70

$438.36

$50.52

$2,295.66

$656.52

$75.60

$3,296.44

$2,784.54 $4,028.56

$23,597.00

$1,971.12

$8,210.55

$41,093.00$1,971.12

$12,412.06

$33,778.67 $55,476.18


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Discussions and Decisions:

1) 1/3 Tax Exemption - Recommendation required

• Keep

• Eliminate - Option A or Option B

2) Pension/Severance - No action required

• OMERS

• Retiring Allowance and pension cash

3) Retirement Health Benefit Programs

• Continue Programs

• Modify Programs

• Cancel Programs *

Note

If cancelling Programs, determine retro-activity or go-forward effective date.

9 | P a g e Discussion Paper August 14, 2015

Council Compensation Benchmarking Summary

Conducted by City of Brampton

August 20, 2015

d

Flower City is our heritage. City-building is our business.

2015 Council Compensation Review Results

Mayor/Regional Chairman Compensation

Organization Scope Data

Appendix A

Annual Base

SalaryOrganization Municipal Population FT Employee Headcount

Caledon 64,237 307 $66,700

Brampton 523,911 2,795 $112,307

Vaughan 319,893 1,659 $122,849

Hamilton 540,000 5,155 $128,285

Mississauga 759,000 4,012 $139,374

Peel Region 1,420,000 7,130 $173,177

Ottawa 930,000 13,130 $174,775

Toronto 2,790,000 50,759 $181,937

1 Brampton population according to 2011 census report.

2Thesalary rangefor Hamilton's elected officials isfor 2014as the 2015 salary range is unknown.3 Ranked lowest to highest based on annual base salary.4 Mayor receives$53,543 (regional amount) and $13,236 from servingon the Peel Police Services board.

The data provided is based on responses received from benchmark municipalities.

City of Brampton Confidential 2015/08/13

Mayor Total Cash Compensation

Supplemental

Salary

$70,980

$53,543

$13,2364

currently serving on Regional

Council & Hydro boards

receives $62,020

n/a

$53,543

The Region pays $100 per month for

expenses to Council and Provincial

appointees to the Peel Regional Police

Services Board, subject to Provincial

statutes.

n/a

n/a

otal Salary

$137,680

$179,086

$184,869

$128,285 V

$192,917

N

$174,377

$174,775

$181,937

2015 Council Compensation Review Results

Councillor Compensation

Organization Scope Data

OrganizationMunicipal

Population

FT Employees

Headcount

Caledon 64,237 307

Peel (Region) 1,420,000 7,130

Hamilton 540,000 5,155

Vaughan 319,893 1,659

Brampton 523,911 2795

Mississauga 759,000 4,012

Ottawa 930,000 13,130

Toronto 2,790,000 50,759

Appendix B

Councillor Total Cash Compensation1

Total SalaryAnnual Base

Salary3Supplemental Salary

$29,508 So $29,508

$53,543

The Region pays $100 per month for

expenses to Council and Provincial

appointees to the Peel Regional

Police Services Board, subject to

Provincial statutes. $54,743

$72,641 n/a $72,641

$76,636

currently serving on Regional

Council & Hydro boards

receives $62,020 $138,656

$78,713 $53,543 $132,256

$84,495 $53,543 $138,038

$97,730 n/a $97,730

$108,032 n/a $108,032

3Ranked lowest to highest based on annual base salary.

The data provided is based on responses received from benchmark municipalities.


s!

(A)

Salary Adjustment Frequency and Methodology Appendix c

Organization

Brampton

Caledon

Hamilton

Mississauga

Ottawa

Peel

(Region;

Toronto

Vaughan

Elected Officials Salary

Adjustment Frequency

Annually

Annually

Annually

Annually

Annual review with

management & professional

exempt (MPE) employee

group

Reviewed annually with

budget

Linked to Non Union COLA

Linked to Non union COLA

Linked to Non-Union COLA

As per the By-Law: "If an economic increase is awarded in any year to full time non-union staff of the

Corporation of the City of Mississauga, the salaries for the Mayor and for the members of Council shall be

paid by the Corporation of the City of Mississauga".

Note: Council may elect to waive the increase on a year to year basis.

2015: Mayor chose not to accept the salary increase.

2010-2011-2012-2013: Mayor & Council voted not to accept the salary increase.

Linked to MPE economic increase, which is linked to the unionized CIPP (Professional Personnel) increase.

Adjusted by the same extent as the non-union salary structure.

Municipal Code C. 223 - The remuneration paid to the Mayor and to other Members of Council shall be increased annually on January 1

of each year by the increase in Statistics Canada's Toronto Consumer Price Index, as calculated by the Deputy City Manager and Chief

Financial Officer and based on the previous year's average.

Historically adjustment to

salaries occurs based on union

agreement cycle Linked to Non Union COLA.


Appendix D

Council Members Vehicle Allowance

Do you provide Annual Vehicle Allowance?

OrganizationsIf yes, please provide the allowance amount ($)

Mayor/ Regional Chairman Councillors

Brampton $l,079.69/month $1,079.69/month

Caledon n/a n/a

Hamilton n/a n/a

Mississauga (City vehicle provided) $l,442/month or $17,304/Yr.

Ottawa Uses City Car and driver $575/month


Peel (Region]

Toronto

Vaughan

Appendix D

Do you provide Annual Vehicle Allowance?

If yes, please provide the allowance amount ($)

Mayor/ Regional Chairman

No. A car is provided to the Chair with all expenses

paid; a portion of these expenses are considered a

taxable benefit."Car allowance at standard rate" is

the transportation cost reimbursement rate as set

by Canada Customs and Revenue Agency, in

accordance with the Region's Business Expense

Accounts Policy. This rate is currently $0.55 perkilometre up to 425 kilometres per month and $0.49

per kilometre for any remaining kilometres per

month.

Councillors

n/a

No - reimburse kilometre. Current rate is $0.55 per km up to 5,000 km annually and $0.49 thereafter (asper CRA rates and policy for non-union employees).

n/a - Mayor receives a leased city vehicle $768/month or $9,216/yr.


6"

How often do you adjust Vehicle

Allowance and what is the adjustment

based on?


& Councillors

Adjusted for CPI every year

n/a

n/a

Adjusted on January 1 of each year based

on the most recent information available

from Runzheimer on Dec 31 of the

preceding year.

City of Brampton Confidential

Appendix D

2015/08/13

f

5

How often do you adjust Vehicle

Allowance and what is the adjustment

based on?


& Councillors

Reviewed annually


Appendix D

2015/08/13

Appendix E

1/3 Tax Free Option Summary

Tax Free Allowance

1/3 tax free

1/3 tax free

1/3 tax free

n/a

n/a

n/a

n/a

n/a

Organization

Brampton

Caledon

Hamilton

Mississauga

Ottawa

Peel (Region)

Toronto

Vaughan

L-. thCity of Hamilton Council voted 8-5 in favour of eliminating 1/3 tax-free which will be ratified at an August 14 Council meeting


Appendix F

Business Expense Budget/Allowance Comparison

Municipality General Policy Parameter

Brampton

Burlington

Hamilton

Markham

• Mayor and Council Business Expense Policy, covers categories

including business office expenses, community involvement,

professional development, hospitality and entertainment

• Standard office equipment and office furniture is paid corporately.

Non-standard equipment and home office equipment and furniture

are eligible to be paid by Councillor's term budget but must return to

the City upon exit, or purchase by personal funds

• AMO and FCM are paid corporately if Council members

representing the City, but otherwise can be paid out of term budget

if approved by a Council Resolution

Terms comparable to Brampton, covers travel, business meeting

Policy clearly states what's eligible vs non eligible expenses

Expenses incurred to discharge Elected Official's duties related to

communication with constituents, business entertainment, staff

recognition, local travel and attendance at functions on City business

• Sponsorship of groups or organization paid by grant program

• Minor capital equipment

• Equipped with standard computer equipment, to be returned to

the City when the elected official is no longer in office

Policy terms comparable to Brampton


Annual Expense Budget ]• $45K per 4 year-term of Council for Councillors, annual

budget allocation is %of the term budget ($ 11,250 per year);reduced from $60K prior to current term of Council

• Mayor $42K for 2015 budget

• Permitted to carry forward unspent $ one year to the other.

2011-14 term $9K per year for Councillor,

$32Kfor Mayor,

not permitted to transfer from one year to the other

Budget allocation is $.5/capita per ward/year,

Some wards are allocated inner City allowance and

geographic allowance

$25K contingency funds available upon approval

Councillor $8K,

Mayor $12K

too

Appendix F

Business Expense Budget/Allowance Comparison

Municipality General Policy Parameters Annual Expense Budget

Mississauga • Policy terms comparable to Brampton, with some variations with

respect to eligible expense but minor in nature

• Non-standard equipment and furnishing can be purchased by

discretionary budget but must be returned when no longer in office

• Annual budget approved by Council for discretionary expenses per

policy

• $26,800 to $29,000 per year

Oakville • Provide councillors with a computer, access to the internet, and

their cell phone bill. Seminars/conferences are handled separately

but are more or less included.

• Comparable to Brampton, in general expenses to discharge official

duties are covered corporately, standard offering of equipment and

furniture are covered by Corporate budget

• The approved annual budget will include an annual allowance for

each Member of Council to cover the cost of attendance at

conferences and seminars. Expenses related to maintaining a

community profile, such as: attending community events, annual

general meetings (AGM), fund-raising and events, advertising and

sponsorship of local community group brochures and literature are

included in the allowance.

• Each councillor receives $3,700 per year for their PD and

community outreach. This includes mileage (except for the

mayor

• Other eligible expense

covered corporately

Richmond Hill • Terms comparable to Brampton,

• Policy clearly states what's eligible vs non eligible expenses

• $10,800 per Councillor

• $14,500 for Mayor

Vaughan • Policy terms comparable to Brampton • Councillor's expense budget ranging from $24K to 53K

• Mayor$68K


2

APPENDIX G

Active Elected Officials Benefits

Active ELOBenefits (While in Office) Brampton Caledon Hamilton Mississauga Ottawa Peel Toronto Vaughan

Are benefits available to Elected Officials? Yes Yes Yes Yes Yes Yes Yes Yes

Is there Cost-Sharing of benefit costs ?

(Health, Dental, Vision)

No - 100% paid by City No - 10(1 paid by lown No - 100% paid by the City Yes, 100% paid by the City No- 100% paid by City No - 100% paid by Region No - 100% paid by City No - 100% paid by City

.

Dental:^^^^

Current ODA Fee Schedule Yes 2013 Fee Guide Yes 2013 Fee Guide Yes Health Care Spending Account Only - See

8elow

No, one year lag Yes

Dentures & Major Restorative 50% - unlimited coverage 50% to $1700 max. 80% - $ 1,500 per calendar year 50%, $2,500 CYM Combined 80%dentures, 50%major, $1500/calendar

year

80%, $5,000 annual max 80% - $3000 per year max.

Orthodontics 50% - S3500 lifetime maximum N/A 80% - $2,500 lifetime maximum 50%-$2.500 Combined CYM : $4,000 LTM

for dep children only

50%, $3000/lifetime 50%, $5,000 lifetime max 60% - unlimited

Health:

Hospitalization Private Room Semi-private Ward Semi-Private 100% Semi-private Semi-Private Semi Private

Drug Coverage S.35 per prescription with benefit card 100%; $2 deductible Mandatory Generic - S7 dispensing fee Tier 1 - 100% drugs eligible under ODB plan;

80% all other drugs that legally rquire a Rx;S8disoensine, fee cap

90% with $2per script, $7 dispensing fee

max applied$9 dispensing fee cap $2 deductible per prescription

Emergency Travel Yes - Emergency Travel Assistance Yes - Emergency Travel Assistance Yes - Emergency Travel Assistance is not

included

Yes - 60 day limit Sl.000.000 LTM Yes medical services up to 5 million lifetime

and ancilliary bens.

Yes - emergency only Yes - Emergency Travel Assistance - first 60

daysMedical Supplies & Services Y.;' Yes Ye: Yes 30% Yes Yes

Private Duty Nursing $10,000 per 12 months per condition $10K max/year. Unlimited $10,000 CYM 90% up to S25,000 per calendar yr $25,000 max/3 benefit years S25.000 per calendar year

Hearing Aids Every 5 years $500/60 months S3S0 in any 36 consecutive months $500 every 2 benefit years 30% up to $1,000 every 7 yrs $1,600/3 benefit years S750 every 4 years

Orthotics / Orthopaedic Shoes $450 every 12 months $500/year S500 per year $500 CYM 30% up to $300 per calendar yr 1 per yr/1 evry 2 years modifications only No Orthotics - Yes Orthopedic shoes max. 1

Paramedical Services:

- is Doctor's note required?

Doctor's referral is not required

$45 per visit

- Includes Chiropractor, Physiotherapist.

Podiatrist, Osteopath, Naturopath, Speech

Therapist, Massage Therapist, Psychologist

- No coverage for Acupuncturist

Doctors note required for RMT and

psychologist. Covered $500 each for:chiropractor, osteopath, podiatrist, RMT,

naturopath, speech therapist,

phsiotherapist, psychologist

Dr. note required for massage and speech

pathologist. Coverage is provided for

Chiropractic, Massage, Speech Pathologist,

Physiotherapist and Clinical Psychologist.

$40 per visit with a combined $1,000

Combined CYM for Chiropractor,

Physiotherapist, speech therapist, massage

therapist, naturopath, osteopath

audiologist, podiatrist, chiropodist,

dietician, acupuncturist. $75 per visit for

Social Worker or psychologist up to a

$1,000 combined CYM

Physiotherapist, massage therapist (with

referral), chiropractor, psychologist,

acupuncturist, speech therapist, osteopath,

chiropodist, podiatrist, naturopath, and

dietician

Combined annual maximum of $1250 for all

paramedical practitioners

Doctor's referral not required.

$500/person/benefit year includes

chiropodist/podiatrist, chiropractor,

masseur, osteopath, psychologist or speech

therapist

Doctor's referral is not required, max. per

classification of practitioner is $1000 in any

calendar year, Max. $65 per hour per visit:

Chiropractor, Osteopath, Podiatrist or

Chiropodist. Naturopath. Massage

Therapist. Acupuncturist, Physiotherapist

Vision:

Coverage $450 per 24 months

- glasses / contact lenses / eye exam$350/24 months t S50/24 months for eye

exams. $50/12 months for exams if

dependent is under 18.

$300 per 24 months. Includes glasses,

elective contact lenses, laser eye and eye

exam

$400 every 24 months for glasses, contacts,

laser eye surgery prescription sunglasses

and lenses following cataract surgery. Eye

exams covered up to $75 per benefit year

for dependent children and every 2 benefit

years for employee and spouse

100% inside vision care maximum of $350

every 2 consecutive calendar years

$475/24 months - eyeglasses, contactenses, eye exam

$350 any 2 consecutive calendar years

Laser Eye Surgery Yes - one time $900 payment available

toward laser eye surgery

- no further vision entitlement for 48

months

Mayuse the above $350 towards laser eyesurgery.

res included in the $300 per 24 months. »ee above Yes, included in above maximum.

Yes, included in the max coverage above

pi,500

City of Brampton Confidential 2015/08/11 N

APPENDIX G

ected Officials Benefits

Active ELO Benefits (While in Office) Brampton Caledon Hamilton Mississauga Ottawa Peel Toronto Vaughan

Life Insurance 2x annual salary

- Life Insurance remains intact while in

office.

2x annual salary ($200K max) 2.5x annual earnings. Life insurance remains

intact while in office.

2 times annual basic earnings rounded to

next higher $1,000. Plus Supplementary

Life Insurance $10,000 paid by City

2x annual basic salary, taxable, available

while in office

Under age 70 - Basic Life coverage

- 3x annual salary with option to reduce to

2x (combined maximum coverage for basic

and optional is $1,250,000)

2x annual salary (taxable benefit), reduced

to $20,000 from age 69

4x annual salary to max. $300,000

at age 70-74 - 1 l/2x salary with the option

to reduce to lx

-at 75-Flat $2,500

Optional Life Insurance Employee Paid Premiums - terms at age 65

Employee and/or Spouse:

- S200,000 max in $10,000 increments

Child Life:

- $25,000 max in $5,000 increments

EE paid premiums. Available for ELOand

Spouse only. $10K increments to max.

S200K. Evidence of insurability required.

Employee Paid Premiums - terms at age 70

Employee only: .5X annual earnings

Employee paid purchased in units of

$10,000 to a maximum of 20 units subject

to medical evidence. Optional Dependent

Life Insurance provides $10,000 for spouse

and $5,000 for each dependent child

Employee and spouse in units of $10,000 to

max of $700,000. Available until age 70

Optional Benefits available according to

specifications and paid by Elected Offical:

- Optional Life, Spousal Life, Dependent Life

-Optional AD&D

- Optional Critical Illness

Employee Paid Premiums - terms at age 65

Employee $500,000 max in $10,000

increments

Spouse $300,000 max in $10,000

increments Child Life:

- flat amount $20,000

Employee Paid Premiums - terms at age 65Employee and/or Spouse:

- $500,000 max in $ 10,000 increments

Child Life:

- S2.S00

Spouse $5,000

Accidental Death 81 Dismemberment

(AD&D)

Loss of life due to accident

- 2x annual salary

- Loss/Dismemberment Schedule

2x annual earnings $100,000 flat amount 2 x annual basic earnings rounded to next

higher $1,000.

2 x annual basic salary until end of term in

office

Under age 70 - Basic AD81Dcoverage

- 2x annual salary

- maximum $500,000

at age 70 -74- Basic AD&D

- lx annual salary

- at age 75 - No coverage

Loss of life due to accident

- 2x annual salary, $20,000 from age 69

- Loss/Dismemberment Schedule

1 x - Life, both Hands. Feet, Entire Sight

75% One: Arm, Leg, Eye Sight

Employee & Family Assistance Program

(EFAP)

Yes - Elected Officials are eligible Yes Yes - Elected Officials are eligible Yes Yes - Elected Officials are eligible Yes - Elected Officials are eligible Yes Yes - Elected Officials are eligible

Pension / Retirement Plan (OMERS or RSP) - Pre: December 2014, Cash RSP payments

(equivalent to OMERS) was provided to

Elected Officials.

- Effective December 2014, all Elected

Officials must join OMERS.

- Re-elected Elected Officials were given the

option to join OMERS or continue to receive

the cash RSP payments

OMERS Yes OMERS eligible until age 65 - OMERS - Employer portion Mandatory OMERS participation Mandatory enrollment in OMERS

Health Care Spending Account (HCSA) No No No Yes N/a Yes Yes No

Eligibility N/A N/A N/A Credit of $S00 provided to all active

employees eligible for benefits at January

1st. HSAcredits are prorated in the first

year of office

n/a N/A

Entitlement N/A N/A 'J/A One year carryover permitted; unused

credits are forfeited

$750.00 per calendar year $50 for single/$100 per family every benefit

year

City of Brampton Confidential 2015/08/11 to(A>

APPENDIX H

Pre-65 Retirement ELO Benefits

* Region of Peel, Caledon and Mississauga do Not offer Retiree Benefits to ELOs

Pre-65 Retirement ELO Benefits Brampton Hamilton Ottawa Toronto Vaughan

Are benefits available to Elected Officials? Yes, based on Eligiblity:

- mimimum age: 55

- 3 consecutive terms in office

Yes Yes based on eligibility - age 55,10

consecutive years and be receiving an

immediate pension. Health only

Yes, must retire on on an immediate

pension and served 9 years as Member of

Council

No changes

Is there Cost-Sharing of benefit costs? No -100% paid by City No -100% paid by the City No -100% paid by City No - 100% paid by City No - 100% paid by City

wmmmmmmmmmM^^mmmK^mmammmmmmm^mmmmDo ELO Retirement Benefits mirror ELO

Active Benefits

Yes - Health, Dental, Vision. Travel

No - Life, AD&D end at Retirement

Yes - retiree benefits available are Health,

Dental and Life only.

No and only health coverage possible at

Retirement

No No

Dental: ^^^^"

Current ODA Fee Schedule Yes Yes No Coverage Yes Yes

Dentures & Major Restorative 50% - unlimited coverage 80% - $1,500 per calendar year No Coverage Dentures 50%, life max $3,000; Major50%, max $2,000 per year

80% - $3000 per year max.

Orthodontics 50% - $3500 lifetime maximum 80% - $2,500 lifetime maximum No Coverage 50% life max $3,000 60% - unlimited

Health:

Hospitalization Private Room Ward Semi Private Hospital Room 120 days/ year semi-private/private max $120/day Semi Private

Drug Coverage $.35 per prescription with benefit card Mandatory Generic - $7 dispensing fee 90% with $2. per prescription,$7 dispensing fee maximum

$10/$20 deductible, 90% after deductible$2 deductible per prescription

Emergency Travel Yes - Emergency Travel Assistance No - must pay up front and submit for re

imbursement

No coverage under core plan Yes - Emergencies only Yes - Emergency Travel Assistance - first 60

daysMedical Supplies & Services Yes Yes Yes at 90% Yes Yes

Private Duty Nursing $10,000 per 12 months per condition Unlimited Yes at 90% to $25,000 annual max $25,000 every 3 years $25,000 per calendar yearHearing Aids Every 5 years $350 in any 36 consecutive months $500/5yrs $1,200 every 4 years $750 every 4 years

Orthotics / Orthopaedic Shoes $450 every 12 months $500 per year 90% to $300 per year 3 pairs per year; 3 pairs per yr at 75% No Orthotics - Yes Orthopedic shoes max.

1 pair per calendar year unlimitedParamedical Services:

- is Doctor's Note required?

Doctor's referral is Not required

$45 per visit

- Includes Chiropractor, Physiotherapist.

Podiatrist, Osteopath, Naturopath, Speech

Therapist, Massage Therapist, Psychologist

- No coverage for Acupuncturist

Dr. Note required for massage and speech

pathologist. Coverage is provided for

Chiropractic, Massage, Speech Pathologist,

Physiotherapist and Clinical Psychologist.

Physiotherapsists, Chiropractors, Massage

Therapy, Acupuncturist, Chiropodist,

Podiatrist, Osteopath, Naturopath,

Psychologist and Speech Therapist

Doctor's referral Not required.

$750/person/benefit year includeschiropdost, podiatrist, chiropractor,

masseur, naturopath, osteopath or

physiotherapist. Psychologist and speech

therapist $25 per 1/2 hour max $1,400each per year.

Doctor's referral is Not required, max. per

classification of practitioner is $1000 in anycalendar year, Max. $65 per hour per visit:Chiropractor, Osteopath, Podiatrist or

Chiropodist, Naturopath, Massage

Therapist, Acupuncturist, Physiotherapist



Vision:

Coverage

Laser Eye Surgery

Life Insurance

Optional Life Insurance

Accidental Death & Dismemberment

(AD&D)

Employee & Family Assistance Program

(EFAP)

Health Care Spending Account (HCSA)


APPENDIX H


Region of Peel, Caledon and Mississauga do Not offer Retiree Benefits to ELO

Brampton

$450 per 24 months

- glasses / contact lenses / eye examYes - one time $900 payment available

toward laser eye surgery

- No further vision entitlement for 48

months

No. Ends at Retirement.

Convertible within 31 days without

evidence of insurability.

No. Eligibility ends at Retirement and/or

age 65.


evidence of insurability-No. Eligibility ends at Retirement.


evidence of insurability.

No - ends at Retirement

No

Hamilton

$300 / 24 months. Includes glasses, eye

exam, elective contact lenses, laser eye

Yes included in the $300 per 24 months.

Coverage at the time of Retirement.

Coverage terminates at age 65.

No. Terminates at Retirement.


No - ends at Retirement

No

No Coverage

No Coverage

No Coverage

No Coverage

No Coverage

No

2015/08/11

Ottawa Toronto

$340/24 months - eyeglasses, contact

lenses, eye examYes, included in the max coverage above

$2,000

Yes, up to 3x salary to age 65 only,

employee paid premium

No

No

No

Vaughan

$350 any 2 consecutive calendar years

$1,500

$10,000



No

I

01

Post-65 Retirement ELO Benefits

Are benefits available to Elected Officials?

Is there Cost-Sharing of benefit costs?

Do ELO Retirement Benefits mirror ELO Active Benefits

(Benefits available while in office)

Dental:

Current ODA Fee Schedule

Dentures & Major Restorative

Orthodontics

Health:

Hospitalization

Drug Coverage

Emergency Travel

Medical Supplies & Services

Private Duty Nursing

Hearing Aids

Orthotics / Orthopaedic Shoes

Paramedical Services:

- is Doctor's note required?


ost-65 Elected Officials Retirement Benefit

* Caledon, Hamilton, Mississauga, Peel, Toronto do not provide Post-65 Retirement Benefits

Brampton

APPENDIX I

Yes, HCSA Only, based on Eligibility:

- 4 consecutive terms in office

No - HCSA funded by the City to annual maximum

No. HCSA Only, based on Eligibility

No Coverage.

Health Care Spending Account only.

No Coverage.


2015/08/11

Only Vaughan offers Post-65 Retirement Benefits

Yes - Core Benefits based on Eligibility:

- 5 years' continuous serviceNo -100% paid by City

Yes - Health, Dental, Vision - reduced coverage levels

No - Life Insurance, AD&D end at Retirement.

2002 Dental Fee Guide

=

Dental 2 - Periodontics, Endodontics 100%

Dental 3 - Removal and Fixed Prosthodontics, Crowns, Veneers 50%

Max, $3,000 per calendar year

None

Semi Private

$100 deductible per year for over 65. Reimbursement 90%

Yes - Emergency Travel Assistance for first 2 weeks of trip only

Yes

$10,000 per calendar year

$500 every 4 years

No - Orthotics

Yes - Orthopedic shoes max. 1 pair per calendar year unlimited

Max. $500 per calendar year, per classification of practitioner

Max. $65 per hour per visit: Chiropractor, Osteopath, Podiatrist orChiropodist, Naturopath, Massage Therapist, Acupuncturist,Physiotherapist

Vision:

Coverage

Laser Eye Surgery

Life Insurance

Optional Life Insurance

Accidental Death & Dismemberment (AD&D)

Employee & Family Assistance Program (EFAP)

Health Care Spending Account (HCSA)

Eligibility

Entitlement

Details of HCSA Program


APPENDIX I

No Coverage.


No. Eligibility ends at Retirement.

Convertible within 31 days without evidence of insurability.

No. Eligibility ends at Retirement and/or age 65.




Yes

- Minimum age 65

- Minimum 4 consecutive terms in office

One year HCSA per 2 years in office, i.e.18 years in office = 9 years

HCSA

- initial year pro-rated based on join date i.e. 50% if joining July 1st

$5,000 per year (starting in 2014)- indexed annually

- claims re-imbursement based on CRA guidelines for eligible medical

expenses

- roll-over: 1 year only as per industry standards

2015/08/11

$250 in any 2 consecutive calendar years

None

$10,000

No. Eligibility ends at Retirement and/or age 65.



No - ends at retirement

No

I

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Documents

New Council Compensation Committee Item D1 for August 20, 2015 · 2015. 8. 14. · "DhS Salary Background: Current Elected Officials Base Salary as of August 1, 2015: Elected Official