Upload
kallie-markson
View
215
Download
2
Tags:
Embed Size (px)
Citation preview
New
Contractor Performance
Evaluation
Subcommittee TeamODOT
PM Offices: Ron Snell and Shane Ottosen
Traffic Roadway: Bob Pappe
Construction Section: Lori Butler and Barbara Harriman
Office of Procurement: Wynnette Gentemann
Industry
Hamilton Construction PM: Brad Sullivan
Wildish PM: Tom Deines
PM: Jim Jackson
DOJ
General Council, Business Transactions: Ethan Hasenstein
ODOT/AGC Recommendation
Create a more accurate scoring system that is representative of performance.– Broaden rating categories and weigh scoring based
on importance and risk– Eliminate the rolling average
Improve performance through communication with contractors and corrective action plan.
Develop progressively tiered consequences for poor performance.
Contractor Performance Evaluation Process
Prequalification for Bidding Highway and Bridge Construction / Contractor Performance Evaluations OAR 734-010-0290
http://www.oregon.gov/ODOT/CS/RULES/Pages/hd_actions.aspx
Contractor Performance Evaluation Form
Contractor Performance Evaluation Form
Everybody starts with an average score and goes up or down based on performance −Average score equals zero
5 categories will be evaluated individually and cumulatively – Management
– Safety
– Administration
– Regulations
– Workforce and Small Business Equity Program
Contractor Performance Evaluation Form – Continued
Performance Level Actions are based on number of occurrences.
Testing of evaluation form and scoring was completed by Project Managers June 2012
Feedback was collected from Industry representatives Spring of 2012
Scoring Matrix
The Project Manager will score each of the 5 evaluation categories as well as total score. The scores will then fall into one of 3 performance levels.
There is an additional text box that offers room for additional information not represented in the evaluation that can increase or decrease contractor score.
Scores remain active for three years.
Performance Level 1 (PL1)Minimum score allowed by category
(Acceptable Level – no action required)
Category Score
Management > -8
Safety > -8
Administration > -9
Regulations > -6
Workforce and Small Business Equity Programs
> -6
Project Total > -28
Performance Level 2 (PL2)Minimum score allowed by category
Category Score(Between)
Management -8 to -11
Safety -8 to -10
Administration -9 to -12
Regulations -6 to -7
Workforce and Small Business Equity Programs
-6 to -7
Project Total -28 to -38
PL2 Action PlanOccurrence PL2 Action
First Mandatory Meeting with PM
Second Phone Call or Meeting with SCME
Third Mandatory Meeting with SCME
Fourth Mandatory 3 month prequalification suspension requiring corrective action plan 30 days prior to end of suspension.
Each Subsequent Occurrence
Doubles previous length of suspension (6, 12, 24 months etc.)
Performance Level 3 (PL3)Minimum score allowed by category
Category Score(Between)
Management < -11
Safety < -10
Administration < -12
Regulations < -7
Workforce and Small Business Equity Programs
< -7
Project Total < -38
PL3 Action PlanOccurrence PL3 Action
First Phone Call or Meeting with SCME
Second Mandatory Meeting with SCME
Third Mandatory 3 month prequalification suspension requiring corrective action plan 30 days prior to end of suspension.
Fourth Mandatory 6 month prequalification suspension requiring corrective action plan 30 days prior to end of suspension.
Each Subsequent Occurrence
Doubles previous length of suspension (6, 12, 24 months etc.)
Evaluation Score Appeal Process
Suspension of Prequalification
Contractor may go through the DAS Appeal Process to refute a suspension of prequalification.
OAR 734-010-0380 DAS Appeal Process Covering Contractor Evaluations.
http://www.oregon.gov/ODOT/CS/RULES/Pages/hd_actions.aspx
Next Steps Implement revised Contractor Performance
Evaluation Process for all projects going to bid January 2013.
The subcommittee will reconvene January 2014 to evaluate if the improved process is working and whether adjustments need to be made.
Evaluation Form Process
• Annual Reviews done on the anniversary of the Notice to Proceed.
• Final Reviews done within 60 days of 2nd Note.• Construction Section will send out reminder
emails with correct form attached.• Contractors Feedback form only needs to be
sent to Contractor when final evaluation is completed.
• Only wait 15 days for Contractor’s response.
Resources
If you have additional questions or feedback, please contact:
ODOT: Lori Butler [email protected]
Industry: Tom Deines [email protected]
ftp://ftp.odot.state.or.us/techserv/construction/Construction%20Forms/2884_Instructions.pdf
Q & A