New A Polymath Managed School · 2020. 9. 4. · A Polymath Managed School 6718 East Black Horse Pike, Suite 16, Egg Harbor Township, NJ 08234 Tel: 609-498-6350 • Fax: 609-450-7135

6718 East Black Horse Pike, Suite 16, Egg Harbor Township, NJ 08234 Tel: 609-498-6350 • Fax: 609-450-7135 • [email protected]

www.principleacademycharter.org Facebook: Principle Academy Charter Instagram: @academy_charter Twitter: @academy_charter

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PAC Fall 2020 Re-Opening Plan

Principle Academy Charter APolymathManagedSchool



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Part A: Hybrid Re-Opening Plan

Scheduling

● Fresh air breaks built into schedule (mask fatigue syndrome) ● Daily SEL check in each morning and SEL check out at dismissal ● Lunches in classrooms - food handed to students; No buffet style ● Staggered hall transitions (in day schedule & dismissal) ● Built in transition times by shortening classes / specials by 5-10 minutes ● Limited playground availability - stagger usage schedule ● SPED scheduling needs addressed. ● ESL scheduling needs addressed. ● Staggered Dismissal ● Three sections offered in grade spans K-6. Each grade level has one all digital section (C

sections). A&B sections are hybrid sections. Each hybrid section A&B will have student rosters split into A&B cohorts. A cohorts receive live instruction on Mondays and Tuesdays while the B cohorts are synced online. Wednesdays is online instruction schoolwide for all cohorts, as school receives deep cleaning. Thursdays and Fridays the B cohorts report to school while the A cohorts are synced to live lesson online.

Emergency Reversal to All Online Learning

● If PAC needs to revert back to all digital learning, we are prepared to follow the School Health Related Closure Plan dated 5-22-20. A copy is submitted along with this plan.

Building Report Cohort Rotation

Mondays Tuesdays Wednesdays Thursdays Fridays

Cohort A Cohort A NONE Cohort B Cohort B

Online Report Cohort Rotation


Cohort B&C Cohort B&C A&B&C online Cohort A&C Cohort A&C

“Buckets” of Students From Parent Survey



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4 Dayers “Physicals” Hybrids Digitals

17% 30% 53%

As of 7/31/20, 328 parent responses have been collected.

Parent Survey Results Summary:

● Due to work/child care circumstances, 17% of our families require students to be in school every day. PAC can only accommodate 4 physical report days per week. We refer to this group as the 4 Dayers or “Physicals.” They belong to both the A&B hybrid cohorts.

● 30% of our parents requested hybrid instruction. These students will be placed evenly in either an A or B cohort.

● 53% of our parents requested 5 day online instruction. ● Hybrids and 4 dayers added into one pool of students per grade level and evenly divided

between Cohorts A&B. ● Cohort C is strictly online. ● Class sections capped at 24 students for Cohorts A&B. Online Cohort C sections capped at 35

students. ● Teachers in A/B Cohorts conduct concurrent/synchronous instruction (teaching students live &

online). A paraprofessional or FSS Team member will be assigned to each hybrid teacher to help manage synchronous instruction. Teachers own the students in their cohorts.

● No subject switching. Teachers in grades K-6 will teach all core subjects. (Shared lesson plans as a scaffold for teachers--share Google docs LP all faculty)

● Pacing guides and assessment schedule across each grade level will be strictly followed by every section A,B,C in every grade level. Exactly same concepts will be taught at the same time. PAC anticipates movement of students from A,B,& C cohorts during the first weeks of the reopening due to changing circumstances with our families.

Faculty Assignments 20-21

Grade Level Section A -

Cohorts A/B

Section B - Cohorts A/B Section C - Cohort C (Online)

FSS Team Support

Kindergarten Rickards+Silverman Gardner + Armour Doring+Loo Arango/Espinosa

First Grade Oliver+Crump Antonelli+Crump King Espinosa/Crump

Second Grade Oglesby+Frazier Gerry+Frazier Lomagno Frazier/Nurse



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Third Grade Ryan+King Clark+King Garbaravage King/Nurse

Fourth Grade Cronick+Jaffee Reed+Jaffee Thornton Jaffe/Williams

Fifth Grade Jones+ Para TBD Accardi+ Para TBD R Lee Williams/Snead

Sixth Grade Pearson+ Para TBD Lee, + Para TBD Haraksin Eli/Simmons

Personnel/PD

● PAC has created 2 additional teaching positions in the budget for 20-21 in order to ensure that there is at least one all digital section in each grade level.

● PAC has eliminated 2 administrative positions from the budget in order to free up monies for additional faculty and paras.

● Professional Development for faculty and staff begins August 19th, 2020. Training will be extensive and thorough. PD runs until September 2nd. School opens to students on September 3rd, 2020.

● All faculty have logins to all platforms/curricula by August 1st, 2020. ● Online training videos made available to all faculty by August 1st, 2020. ● Faculty and staff will have access to SafeSchools online training by August 1st, 2020. ● One additional custodian was added to the budget. ● Two bathroom monitors, one male, one female, were added to the budget. ● Custodians to receive BioBlasting professional development. ● Guidance Counselor hired on a full time basis for 20-21.

Reopening Committee Meetings

● PAC’s Re-Opening Committee has met three times via Zoom. Dates are July 16th, July 23rd, and July 30th, 2020. Agendas and documents were distributed for review and comment.

Pandemic Response Team Professional Development

● The Pandemic Response Team (PRT) is scheduled to receive training during August 2020. Board Action

● The Principle Academy Board of Trustees will formally approve PAC’s Reopening Plan on August 4th, 2020.



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Remote and Hybrid Instructional Methods

Synchronous learning is designed for both in-person and remote learning when a certified teacher is directing and/or facilitating the lesson in real time. Asynchronous learning is when a certified teacher engages students in learning activities absent the presence of the teacher and followed up by teacher feedback and assessment. PAC utilizes synchronous instruction for both its hybrid and remote instructional plans. SEL Community Circle

● Students self-rate emotional state daily using a scale from 1-5. ● Daily 20 minute SEL period built into arrivals. This is SEL Check-In. A daily 10 minute SEL Check-

out is also available before dismissal as well. ● Strategies & Interventions:

○ Buddy System ○ Counselor ○ Climate and Culture team on site ○ Fresh air breaks for all ○ Mindfulness Activities (frequent) ○ Check In / Check Out for Tier 3 behaviors and emotions ○ Journaling ○ Movement Breaks (frequent)

Parent / Guardian Accountability

● Parents must fill out a fall reopening survey by August 14th, 2020. This takes the place of a cohort declaration sign off page. PAC employees assist parents with the completion of the survey.

● Parents will receive informational flyer from PAC on how to check their children for COVID-19 symptoms at home.

● Parents will complete home screening sign off page prior to the start of school. This certifies that they will use due diligence to check their children daily before they report to the school facility (hybrid parents only). This also requires parents/guardians to report any exposure to COVID-19 in their household to be reported to the school immediately and commit to the quarantine and reintegration protocols.

● Parents will receive their child’s schedule the week of August 17th. Survey Question Results



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Pandemic Response Team ● Mr. Cores ● Dr. Meister ● Mrs. Anderson ● Ms. Dabney ● Ms. Simmons ● Ms. Utuk ● Mrs. Bacacri ● Mr. Harris ● Ms. Espinosa ● Mrs. Pettiford ● Ms. Phoenix ● Mr. Arango ● Polymath Team

Reopening Committee ● Mr. Cores ● Dr. Meister ● Board Member ● Admin Team ● Polymath Team ● Mrs. Cronick ● Mrs. Baccari ● Ms. Thompson ● Mr. Gerry ● Ms. Espinosa ● Ms. Davis ● Mr. Arango ● Mrs. Pettiford (parent)

Digital Divide

Technology

● Technology lead teacher is investigating the purchase of lecture tracker cameras to install in hybrid classrooms.

● SBA secured an order for additional 175 Chromebooks for the 20-21 school year. 140 Chromebooks will be available for use by hybrid cohorts A& B on their school report days. The remaining 35 will be left in reserve for attrition. All students currently have Chromebooks or their own device at home. Chromebooks will NOT be in transit to and from student homes.

● 50 additional hotspots have been secured in addition to the 65 that have already been deployed. Designated for troubleshooting and attrition.

● PAC is investigating UV light cleaning devices for the Chromebooks. ● PAC has secured new laptops for the faculty and administration. ● PAC is investigating purchase of student IDs with barcodes and hand held scanners that can tie

into PowerSchool SIS. This will assist with expeditious processing of students during arrival and dismissal. The IDs and scanners will facilitate the boarding of buses during dismissal as well.

General Health & Safety

• PAC has purchased face shields and masks for this higher risk group (students and staff). • PAC has purchased additional face shields and masks for use by all students and staff who

have access to the building. • If a medical condition prohibits wearing a mask, staff and students may continue to be on

the premises while wearing a face shield.



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• Wearing of a face mask at all times is required of all students, employees, and visitors, unless there is a health-related waiver.

• Staff will complete all fillable Google form daily before departing to the school. This will check for symptoms, out of state travel, and exposure to high risk environments (large groups gatherings).

• With regards to staff members, we are currently evaluating staff accommodations on a case by case basis – accommodations could include an all-digital schedule for these staff members, frequent breaks, coverage for mask fatigue or flare ups of existing conditions.

• Unlimited access to school nurse for evaluation of symptoms is available for staff. • Staff have been provided with a link to online medical service providers that accept our

insurance plan. • PAC has purchased four no touch digital thermometers with built in yellow and red

temperature warning thresholds. • PAC has purchased BioBlasting Foggers and solution. • PAC has added additional custodians and bathroom monitors to the budget.

Classrooms, Testing, and Therapy Room

Special Education / ESL / Intervention Instructional Models and Rooms

● Classrooms have been measure to ensure 6’ social distancing space; student numbers have been limited according to this available space

● Both self-contained classrooms will occupy general education classrooms (empty C sections) in our school facility. Seven general education homerooms (C sections) will be online only.

● Special education pull-out resource teachers will share two empty general education classrooms between four teachers (two pull out resource teachers per room). Dividers will be installed in each room to divide the instructional space. Epson SMART projectors ordered for equity as these classrooms have only one interactive Promethean board. This will allow other teacher to turn the wall into an interactive whiteboard.

● Our ESL teachers will each have their own classroom and will no longer share an instructional space.

● Our three intervention teachers will share our largest general education classroom. This room will have dividers splitting the room into three sections. Epson projectors ordered. All students socially distanced with staff.

● Self-contained, ESL, Intervention (MTSS), and pull out resource teachers will teach students through a hybrid, synchronous instruction models.

● Dining hall will remain as an overflow classroom if needed. Otherwise, it will be an indoor physical education space. The school’s playground will serve as an outdoor physical education space.

● Hand Sanitizing Stations and Alcohol-based Hand Sanitizer will be provided for each classroom and in the hallway, office, lunch room, nurse’s office and all shared staff and student spaces

● Bathrooms will have soap and water in addition to hand sanitizing stations.



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● Scheduled breaks and handwashing times have been built into the schedule, with special attention to before and after meals, bathroom use, and playground time

● PAC is placing Bathroom monitors outside of hall bathrooms to ensure social distancing and hand washing

● Social distancing floor markers placed in the following locations: ○ Halls ○ Rooms ○ Offices ○ Playground ○ Dining Hall ○ Sidewalk ○ Bus Areas ○ Bathrooms

● Exterior doors opened for ventilation - New SOP. ● Door monitors assigned to open and stay at open exterior doors - New SOP. ● Kindergarten uses single desks (remove common tables) - New SOP. ● COVID protocol signs in halls, exterior doors. ● Students eat lunch in classrooms - New SOP ● Teachers teach all core subjects (under hybrid, if all remote, subject switching resumes grades 3-

6) ● Limit playground to two homerooms - New SOP. ● Disinfect between each rotation on playground with BioBlasting - New SOP. ● Bell schedule may have to accommodate additional lunch/recess periods. New SOP ● No shared items allowed, except in small group with proper sanitizing in between use:

○ Office Supplies ○ Manipulatives ○ Toys ○ Balls ○ Student materials ○ 1 group per class is allowed shared material, but must be disinfected immediately for

use by a 2nd group. ● HVAC units will function utilizing recirculating air with fresh air ● HVAC units upgrading to include sanitizing system that kills viruses and other pathogens. ● HVAC filters will be changed regularly as recommended ● Heat and air conditioning will be provided

Transportation

Buses



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● PAC will have a staff member assigned to each bus as a bus aide. Bus aides will ensure that students are seated and wearing masks at all times. Furthermore, bus aides will monitor bus company procedures and report to the CSA the cleaning methods being used by each driver/bus company.

● PAC does NOT own its own buses. We depend on busing provided by the districts of Atlantic City, Pleasantville, Egg Harbor Township, and Hamilton Township. These districts are responsible to have enhanced cleaning procedures per the provisions of The Road Back.

● So far, bus schedules not available from Atlantic City and Egg Harbor Township. Pleasantville has given PAC its schedule for runs. NOTE: Bell Schedule may have to change depending upon response of Atlantic City and EHT school districts.

Student Flow, Entry, Exit, and Common Areas

● Hallways will have designated up and down traffic flow indicators (paw decals). ● The paw decals will also serve as social distancing waypoints. ● During student arrival, all entry points will be staffed with specific personnel to monitor and

screen students, staff and parents and to ensure that masks are being worn and worn correctly ● Markers will be used on the floors and outside on the sidewalks to ensure social distancing

space of 6’ ● Security monitors all visitors / escort - New SOP.

Screening Policy

● Thermometer Screening at each of the 4 building entry points ○ Front doors - Ms. Dabney, Mr. Knox, Security. Staff screening. ○ 3-6 side door - Ms. Utuk, Ms. King. Student screening grades 3-6 arrival. ○ K-2 Side Door - Ms. Crump, Mrs. Williams. Student screening grades K-2 arrival. ○ Bus Door - Mr. Eli, Ms. Lugo, Mr. Kaiser, Ms. Riley. Student screening bus arrivals. ○ Alternates - Ms. Scott, Mr. Snead, Ms. Frazier, Ms. Becker-Russo

● Questionnaire - ask: ○ Has anyone in your home been exposed to COVID ○ Have you been feeling sick? If yes, describe symptoms ○ At home screening / Parent Sign-off required prior to sending students to school. ○ Parents must notify school if anyone in household is sick by calling the school.

Additionally, parents/guardians must report if there are any COVID+ cases in their home by calling the school. Quarantine protocols must be followed.

● Contact Tracing Log ○ Track temperature for each student or staff member ○ Track yes or no responses and symptoms ○ Include the date, time, and screening personnel ○ Security keeps record of all visitors and places they visit



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○ Visitors are escorted all times ○ Telephone numbers will also be collected on the logs. ○ Security keeps a binder with contact tracing log in a secure location.

Visitors ● The lobby may accommodate one person seated and one person at the window only ● Beyond 2 visitors, additional visitors will either wait in their cars or stand on the designated

sidewalk markings under the overhang (social distancing). ● Security guard maintains visitor queue log for line order ● Visitors must have a mask on before entering the building (age 3+) ● All visitors must have temperature taken, complete COVID screening survey, state the purpose

of their visit ● Security guard logs temperature, screening responses, date, time for each visitor, and the name

of the screener must be included on the log ● All visitors must adhere to the COVID Visitors Policy or will be asked to voluntarily leave; those

who do not may be subject to police notification under the Disorderly Persons Statute ● Visitors, if they require entrance to the building, must be escorted at all times ● Visitors are encouraged to make an appointment if at all possible before come to the school ● Any visitor (or staff member) who comes up yellow or red on the thermometer pre-sets must

report to the nurse for a follow up temperature screening verification. The nurse will decide if the person must leave the building.

Screening, PPE, and Response to Students and Staff Presenting Symptoms

PPE Policy

● Students and staff must wear face masks at all times. ● PAC will also have face shields available for students and staff to wear in addition to the

mandatory face masks. ● Specialized PPE equipment for nurse and custodians have been ordered. ● Students may take off face masks when seated at their desks only when eating. ● Faculty / Staff must wear facemasks at all times in all areas (except those with health waivers,

they must wear face shields) ● Face shields will be available for students and staff with pre-existing medical conditions

● Security Logs on tracking form and uses digital monitoring system to monitor movement in the

building

COVID positive cases: • Activate contact tracing policy • Go on the medical exclusion list • Employees with COVID+ family member / friend had direct contact, must quarantined 14 days

and receive test (what happens to staff member)



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• Seal impacted areas • Students/staff in contact with COVID+ individual begin quarantined and tested. • COVID testing takes place externally. Student/staff flagged by nurse as suspected COVID+

immediately begins quarantine process, cleared or confirmed by external test off property. • Nurse will have information for local COVID testing sites. • Sanitize after 24 hours or a feasible as possible (Classrooms / offices) where the COVID+ student

or staff member has been. • Bathrooms sanitize immediately (shut down for cleaning).

Contact Tracing

Contact Tracing Policy

COVID + case identified or suspected COVID + case in school community • If minor, notify parents • Isolate individual in isolation room - Room 105 (discipline / restorative room moved to 109) • Nurse wears protective medical approved gear notifies director, stays with the student /staff

member • All other medical needs report to the main office • Director calls CEO Polymath • Director convenes an emergency Pandemic Response Team (PRT) meeting; notification of the

county health department when a COVID+ case is verified in the school community via an offsite exam.

• Contact tracing log pulled from tracking binder for COVID+ person • PRT determines who has been exposed to COVID+ person and what areas may have been

contaminated. • Contaminated areas must be sealed immediately and sanitized in the evening. • Evening custodian must manually sanitize all walls and surfaces and spray aerosol disinfectant. • CSA/CEO determine if there needs to be school closure (must be confirmed case). • Activate emergency parent communication protocol. • Notify the county superintendent via incident report form. • In the event of closure, building will be deep cleaned and sanitized, including the use of a

BioBlasting fogger.

Facilities and Cleaning Practices

Facilities

● PPE Order - all students / staff ○ Masks - Status COMPLETED ○ Gloves - Status In progress



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○ Face shields – COMPLETED> ○ Plexiglass barriers - Status in progress

● Thermometers ordered - Status COMPLETED ● Contact Tracing Logs - Status COMPLETED ● Bioblast Fogger-- Status COMPLETED ● BioBlast Fogger Solution - COMPLETED ● Lysol Wipes - COMPLETED ● Disinfectant Spray - COMPLETED ● Hand Sanitizing Stations - Status in process ● Hand Sanitizer - Status in process ● Partition between bathroom sinks - In process ● Hire bathroom monitors male & female - In process ● Fogging of building before and after school - COMPLETED. New SOP. ● Wiping down and sanitizing items on state checklist four times each day. COMPLETED. New

SOP. ● Additional custodian to be hired to facilitate increased cleaning and sanitizing responsibilities as

per the district’s facilities disinfecting manual.

Meals

Food

● A cohort of hybrid students will receive hot meals on Mondays and Tuesdays. They will leave school on Tuesdays with shelf stable meals for Wednesday, Thursday, and Friday.

● B cohort hybrid students will receive hot meals on Thursdays and Fridays. They will leave school on Fridays with shelf stable meals for Monday, Tuesday, and Wednesday.

● C cohort students (online only) will be synced with their sending district’s food distribution programs. PAC is negotiating terms with each of our sending district in order to enter into an agreement for this cohort. Atlantic City declared it is going all digital to open. PAC will, therefore, have no issue syncing with their food distribution program.

● If PAC has to revert to all digital instruction for all of its students, PAC will have separate agreements ready to sync all of its students with their sending district’s food distribution plans.

● Students and staff will be required to wash with soap before and after handling and eating food.

Recess/Physical Education

• New schedule created staggers PE and recess times • Two PE all PAC to provide both in person and digital PE classes • Cones, tape and signage will be used to monitor social distancing during PE classes • Activities and games that require no contact or shared items/toys will be utilized for all PE

and recess



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• Schedule maintains times for before and after PE handwashing • Cohorts will be separated to limit the number of student in person participants

Field Trips, Extra-Curricular Activities & Use of Facilities Outside of School Hours

• Social distancing practices will be in place to ensure safe distances between students and staff Handwashing and hand sanitizing will be in all available student and staff spaces

• External agencies are not permitted to use the PAC facility. • During remote instruction, PAC athletic programs and clubs will be run virtually. During hybrid

instruction, said programs will be will occur in a hybrid fashion with six foot social distancing and synchronous instruction.

• PAC is not affiliated with the NJSIAA (New Jersey State Interscholastic Athletic Association).

END PART A: HYBRID RE-OPENING PLAN



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Part B: Remote Re-Opening Plan

Scheduling

● Fresh air breaks built into schedule (mask fatigue syndrome) ● Daily SEL check in each morning and SEL check out at dismissal ● Breakfast and lunches distributed at the school daily. Alternative pm community based locations

TBD. ● SPED scheduling needs addressed. ● ESL scheduling needs addressed. ● Three sections offered in grade spans K-6. Each grade level has one all digital section (C

sections). A&B sections are hybrid sections. All classroom sections will be remote. However, they are configured hybrid-ready, so no scheduling changes have to occur at PAC when hybrid instruction begins from late October to mid November 2020 range, per the Atlantic City, Pleasantville, and EHT district hybrid re-opening dates. This is subject to change.

Emergency Reversal to All Online Learning

● If PAC needs to revert back to all digital learning, we are prepared to follow the School Health Related Closure Plan dated 5-22-20. A copy is submitted along with this plan.

Remote Report Cohort Rotation


Cohort A/B/C Cohort A/B/C Cohort A/B/C Cohort A/B/C Cohort A/B/C

“Buckets” of Students From Parent Survey

4 Dayers “Physicals” Hybrids Digitals

17% 30% 53%

As of 7/31/20, 328 parent responses have been collected.

Parent Survey Results Summary:

● Due to work/child care circumstances, 17% of our families require students to be in school every day. PAC can only accommodate 4 physical report days per week. We refer to this group as the 4 Dayers or “Physicals.” They belong to both the A&B hybrid cohorts.



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● 30% of our parents requested hybrid instruction. These students will be placed evenly in either an A or B cohort.

● 53% of our parents requested 5 day online instruction. ● Hybrids and 4 dayers added into one pool of students per grade level and evenly divided

between Cohorts A&B. ● Cohort C is strictly online. ● Class sections capped at 24 students for Cohorts A&B. Online Cohort C sections capped at 35

students. ● Teachers in A/B/C Cohorts conduct concurrent/synchronous instruction (teaching students live

to students online via their school or home based classrooms). A paraprofessional or FSS Team member will be assigned to each hybrid teacher to help manage synchronous instruction. Teachers own the students in their cohorts.

● No subject switching. Teachers in grades K-6 will teach all core subjects. (Shared lesson plans as a scaffold for teachers--share Google docs LP all faculty)

● Pacing guides and assessment schedule across each grade level will be strictly followed by every section A,B,C in every grade level. Exactly same concepts will be taught at the same time. PAC anticipates movement of students from A,B,& C cohorts during the first weeks of the reopening due to changing circumstances with our families.

Faculty Assignments 20-21

Grade Level Section A -

Cohorts A/B

Section B - Cohorts A/B Section C - Cohort C (Online)

FSS Team Support

Kindergarten Rickards+Silverman Gardner + Armour Doring+Loo Arango/Espinosa

First Grade Oliver+Crump Antonelli+Crump King Espinosa/Crump

Second Grade Oglesby+Frazier Gerry+Frazier Lomagno Frazier/Nurse

Third Grade Ryan+King Clark+King Garbaravage King/Nurse

Fourth Grade Cronick+Jaffee Reed+Jaffee Thornton Jaffe/Williams

Fifth Grade Jones+ Para TBD Accardi+ Para TBD R Lee Williams/Snead

Sixth Grade Pearson+ Para TBD Lee, + Para TBD Haraksin Eli/Simmons



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Personnel/PD

● PAC has created 2 additional teaching positions in the budget for 20-21 in order to ensure that there is at least one all digital section in each grade level.

● PAC has eliminated 2 administrative positions from the budget in order to free up monies for additional faculty and paras.

● Professional Development for faculty and staff begins August 19th, 2020. Training will be extensive and thorough. PD runs until September 2nd. School opens to students on September 3rd, 2020.

● All faculty have logins to all platforms/curricula by August 1st, 2020. ● Online training videos made available to all faculty by August 1st, 2020. ● Faculty and staff will have access to SafeSchools online training by August 1st, 2020. ● One additional custodian was added to the budget. ● Two bathroom monitors, one male, one female, were added to the budget. ● Custodians to receive BioBlasting professional development. ● Guidance Counselor hired on a full time basis for 20-21.

Reopening Committee Meetings

● PAC’s Re-Opening Committee has met three times via Zoom. Dates are July 16th, July 23rd, and July 30th, 2020. Agendas and documents were distributed for review and comment.

Pandemic Response Team Professional Development

● The Pandemic Response Team (PRT) is scheduled to receive training during August 2020. Board Action

● The Principle Academy Board of Trustees will formally approve PAC’s Reopening Plan on August 4th, 2020.



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Remote and Hybrid Instructional Methods

Synchronous learning is designed for both in-person and remote learning when a certified teacher is directing and/or facilitating the lesson in real time. Asynchronous learning is when a certified teacher engages students in learning activities absent the presence of the teacher and followed up by teacher feedback and assessment. PAC utilizes synchronous instruction for both its hybrid and remote instructional plans. SEL Community Circle

● Students self-rate emotional state daily using a scale from 1-5. ● Daily 20 minute SEL period built into arrivals. This is SEL Check-In. A daily 10 minute SEL Check-

out is also available before dismissal as well. ● Strategies & Interventions:

○ Buddy System ○ Counselor ○ Climate and Culture team on site ○ Fresh air breaks for all ○ Mindfulness Activities (frequent) ○ Check In / Check Out for Tier 3 behaviors and emotions ○ Journaling ○ Movement Breaks (frequent)

Parent / Guardian Accountability

● Parents must fill out a fall reopening survey by August 14th, 2020. This takes the place of a cohort declaration sign off page. PAC employees assist parents with the completion of the survey.

● Parents will receive informational flyer from PAC on how to check their children for COVID-19 symptoms at home.

● Parents will complete home screening sign off page prior to the start of school. This certifies that they will use due diligence to check their children daily before they report to the school facility (hybrid parents only). This also requires parents/guardians to report any exposure to COVID-19 in their household to be reported to the school immediately and commit to the quarantine and reintegration protocols.

● Parents will receive their child’s schedule the week of August 17th. Survey Question Results



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Pandemic Response Team ● Mr. Cores ● Dr. Meister ● Mrs. Anderson ● Ms. Dabney ● Ms. Simmons ● Ms. Utuk ● Mrs. Bacacri ● Mr. Harris ● Ms. Espinosa ● Mrs. Pettiford ● Ms. Phoenix ● Mr. Arango ● Polymath Team

Reopening Committee ● Mr. Cores ● Dr. Meister ● Board Member ● Admin Team ● Polymath Team ● Mrs. Cronick ● Mrs. Baccari ● Ms. Thompson ● Mr. Gerry ● Ms. Espinosa ● Ms. Davis ● Mr. Arango ● Mrs. Pettiford (parent)

Digital Divide

Technology

● Technology lead teacher is investigating the purchase of lecture tracker cameras to install in hybrid classrooms.

● SBA secured an order for additional 175 Chromebooks for the 20-21 school year. 140 Chromebooks will be available for use by hybrid cohorts A& B on their school report days. The remaining 35 will be left in reserve for attrition. All students currently have Chromebooks or their own device at home. Chromebooks will NOT be in transit to and from student homes.

● 50 additional hotspots have been secured in addition to the 65 that have already been deployed. Designated for troubleshooting and attrition.

● PAC is investigating UV light cleaning devices for the Chromebooks. ● PAC has secured new laptops for the faculty and administration. ● PAC is investigating purchase of student IDs with barcodes and hand held scanners that can tie

into PowerSchool SIS. This will assist with expeditious processing of students during arrival and dismissal. The IDs and scanners will facilitate the boarding of buses during dismissal as well.

General Health & Safety

• PAC has purchased face shields and masks for this higher risk group (students and staff). • PAC has purchased additional face shields and masks for use by all students and staff who

have access to the building. • If a medical condition prohibits wearing a mask, staff and students may continue to be on

the premises while wearing a face shield.



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• Wearing of a face mask at all times is required of all students, employees, and visitors, unless there is a health-related waiver.

• Staff will complete all fillable Google form daily before departing to the school. This will check for symptoms, out of state travel, and exposure to high risk environments (large groups gatherings).

• With regards to staff members, we are currently evaluating staff accommodations on a case by case basis – accommodations could include an all-digital schedule for these staff members, frequent breaks, coverage for mask fatigue or flare ups of existing conditions.

• Unlimited access to school nurse for evaluation of symptoms is available for staff. • Staff have been provided with a link to online medical service providers that accept our

insurance plan. • PAC has purchased four no touch digital thermometers with built in yellow and red

temperature warning thresholds. • PAC has purchased BioBlasting Foggers and solution. • PAC has added additional custodians and bathroom monitors to the budget.

Classrooms, Testing, and Therapy Room

Special Education / ESL / Intervention Instructional Models and Rooms

● Most teachers will work from the school building. Some will work from home. All other staff will report to the PAC facility.

● Both self-contained classrooms will occupy general education classrooms (empty C sections) in our school facility. Seven general education homerooms (C sections) will be online only.

● Special education pull-out resource teachers will share two empty general education classrooms between four teachers (two pull out resource teachers per room). Dividers will be installed in each room to divide the instructional space. Epson SMART projectors ordered for equity as these classrooms have only one interactive Promethean board. This will allow other teacher to turn the wall into an interactive whiteboard.

● Our ESL teachers will each have their own classroom and will no longer share an instructional space.

● Our three intervention teachers will share our largest general education classroom. This room will have dividers splitting the room into three sections. Epson projectors ordered. All students socially distanced with staff.

● Self-contained, ESL, Intervention (MTSS), and pull out resource teachers will teach students through synchronous instruction models.

● Hand Sanitizing Stations and Alcohol-based Hand Sanitizer will be provided for each classroom and in the hallway, office, lunch room, nurse’s office and all shared staff and student spaces

● Bathrooms will have soap and water in addition to hand sanitizing stations. ● Scheduled breaks and handwashing times have been built into the schedule, with special

attention to before and after meals, bathroom use, and playground time ● Social distancing floor markers placed in the following locations:



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○ Halls ○ Rooms ○ Offices ○ Playground ○ Dining Hall ○ Sidewalk ○ Bus Areas ○ Bathrooms

● Exterior doors opened for ventilation - New SOP. ● Door monitors assigned to open and stay at open exterior doors - New SOP. ● COVID protocol signs in halls, exterior doors. ● Students eat lunch at home. Handwashing review before and after. ● Teachers teach all core subjects. ● Bell schedule may have to accommodate additional lunch/recess periods. New SOP ● HVAC units will function utilizing recirculating air with fresh air ● HVAC units upgrading to include sanitizing system that kills viruses and other pathogens. ● HVAC filters will be changed regularly as recommended ● Heat and air conditioning will be provided

Transportation

● There is no transportation during remote instruction.

Student Flow, Entry, Exit, and Common Areas

● Hallways will have designated up and down traffic flow indicators (paw decals). ● The paw decals will also serve as social distancing waypoints. ● Markers will be used on the floors and outside on the sidewalks to ensure social distancing

space of 6’ ● Security monitors all visitors / escort - New SOP.

Screening Policy

● Thermometer Screening at each of the 1 building entry point ○ Front doors – School Nurse/Security. Staff screening.

● Questionnaire - ask: ○ Has anyone in your home been exposed to COVID ○ Have you been feeling sick? If yes, describe symptoms ○ Parents must notify school if anyone in household is sick by calling the school.

Additionally, parents/guardians must report if there are any COVID+ cases in their home by calling the school. Quarantine protocols must be followed.



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● Contact Tracing Log ○ Track temperature for each staff member ○ Track yes or no responses and symptoms ○ Include the date, time, and screening personnel ○ Security keeps record of all visitors and places they visit ○ Visitors are escorted all times ○ Telephone numbers will also be collected on the logs. ○ Security keeps a binder with contact tracing log in a secure location.

Visitors ● The lobby may accommodate one person seated and one person at the window only ● Beyond 2 visitors, additional visitors will either wait in their cars or stand on the designated

sidewalk markings under the overhang (social distancing). ● Security guard maintains visitor queue log for line order ● Visitors must have a mask on before entering the building (age 3+) ● All visitors must have temperature taken, complete COVID screening survey, state the purpose

of their visit ● Security guard logs temperature, screening responses, date, time for each visitor, and the name

of the screener must be included on the log ● All visitors must adhere to the COVID Visitors Policy or will be asked to voluntarily leave; those

who do not may be subject to police notification under the Disorderly Persons Statute ● Visitors, if they require entrance to the building, must be escorted at all times ● Visitors are encouraged to make an appointment if at all possible before come to the school ● Any visitor (or staff member) who comes up yellow or red on the thermometer pre-sets must

report to the nurse for a follow up temperature screening verification. The nurse will decide if the person must leave the building.

Screening, PPE, and Response to Students and Staff Presenting Symptoms

PPE Policy

● Staff must wear face masks at all times, except when in classroom teaching. ● PAC will also have face shields available for staff to wear in addition to the mandatory face

masks. Face masks with transparent window also ordered. ● Specialized PPE equipment for nurse and custodians have been ordered. ● While at home, students must wear school uniform shirt and be seated on a flat surface. School

to provide flat surface breakfast in bed stands for families with limited economic means. ● Faculty / Staff must wear facemasks at all times in all areas (except those with health waivers,

they must wear face shields). Exception: during instruction in empty classroom. ● Face shields will be staff with pre-existing medical conditions.



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● Security Logs on tracking form and uses digital monitoring system to monitor movement in the

building

COVID positive cases: • Activate contact tracing policy • Go on the medical exclusion list • Employees with COVID+ family member / friend had direct contact, must quarantined 14 days

and receive test (what happens to staff member) • Seal impacted areas • Staff in contact with COVID+ individual begin quarantined and tested. • COVID testing takes place externally. Student/staff flagged by nurse as suspected COVID+

immediately begins quarantine process, cleared or confirmed by external test off property. • Nurse will have information for local COVID testing sites. • Sanitize after 24 hours or a feasible as possible (Classrooms / offices) where the COVID+ student

or staff member has been. • Bathrooms sanitize immediately (shut down for cleaning).

Contact Tracing

Contact Tracing Policy

COVID + case identified or suspected COVID + case in school community • Isolate staff member in isolation room - Room 105 (discipline / restorative room moved to 109) • Nurse wears protective medical approved gear notifies director, stays with the student /staff

member • All other medical needs report to the main office • Director calls CEO Polymath • Director convenes an emergency Pandemic Response Team (PRT) meeting; notification of the

county health department when a COVID+ case is verified in the school community via an offsite exam.

• Contact tracing log pulled from tracking binder for COVID+ person • PRT determines who has been exposed to COVID+ person and what areas may have been

contaminated. • Contaminated areas must be sealed immediately and sanitized in the evening. • Evening custodian must manually sanitize all walls and surfaces and spray aerosol disinfectant. • CSA/CEO determine if there needs to be school closure (must be confirmed case). • Activate emergency parent communication protocol. • Notify the county superintendent via incident report form. • In the event of closure, building will be deep cleaned and sanitized, including the use of a

BioBlasting fogger.



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Facilities and Cleaning Practices

Facilities

● PPE Order - all students / staff ○ Masks - Status COMPLETED ○ Gloves - Status In progress ○ Face shields – COMPLETED> ○ Plexiglass barriers - Status in progress

● Thermometers ordered - Status COMPLETED ● Contact Tracing Logs - Status COMPLETED ● Bioblast Fogger-- Status COMPLETED ● BioBlast Fogger Solution - COMPLETED ● Lysol Wipes - COMPLETED ● Disinfectant Spray - COMPLETED ● Hand Sanitizing Stations - Status in process ● Hand Sanitizer - Status in process ● Partition between bathroom sinks - In process ● Hire bathroom monitors male & female - In process ● Fogging of building before and after school - COMPLETED. New SOP. ● Wiping down and sanitizing items on state checklist four times each day. COMPLETED. New

SOP. ● Additional custodian to be hired to facilitate increased cleaning and sanitizing responsibilities as

per the district’s facilities disinfecting manual.

Meals

Food

● A cohort of hybrid students will receive hot meals on Mondays and Tuesdays. They will leave school on Tuesdays with shelf stable meals for Wednesday, Thursday, and Friday.

● B cohort hybrid students will receive hot meals on Thursdays and Fridays. They will leave school on Fridays with shelf stable meals for Monday, Tuesday, and Wednesday.

● C cohort students (online only) will receive meals through PAC during am hours. A secondary pm delivery through community based buildings TBD.

● If PAC has to revert to all digital instruction for all of its students, PAC will continue to distribute food through its facility and community based locations TBD.

● Students and staff will be required to wash with soap before and after handling and eating food.



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Recess/Physical Education

• PE Staff will teach PE classes via both synchronous and synchronous instruction model on alternating weeks. On a “green week” PE will be synchronous 2xs per week, while health will be asynchronous 1x per week. On a “gold week” PE will be synchronous 1 day per week and asynchronous 1 day per week, while health will be synchronous 1 day per week.

Field Trips, Extra-Curricular Activities & Use of Facilities Outside of School Hours

• Social distancing practices will be in place to ensure safe distances between students and staff Handwashing and hand sanitizing will be in all available student and staff spaces

• External agencies are not permitted to use the PAC facility. • During remote instruction, PAC athletic programs and clubs will be run virtually. During hybrid

instruction, said programs will be will occur in a hybrid fashion with six foot social distancing and synchronous instruction.

• PAC is not affiliated with the NJSIAA (New Jersey State Interscholastic Athletic Association).

END PART B: REMOTE RE-OPENING PLAN

Documents

New A Polymath Managed School · 2020. 9. 4. · A Polymath Managed School 6718 East Black Horse Pike, Suite 16, Egg Harbor Township, NJ 08234 Tel: 609-498-6350 • Fax: 609-450-7135