Net_Change_JDEWorld_A73_16

Net Change for JD Edwards World A7.3 Cumulative Update 16

July 2005

JD Edwards World A7.3 Net Change for JD Edwards World A7.3 Cumulative Update 16

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Net Change Overview

The following table lists software enhancements included in Cumulative Update 16.

A task listed in the Task column of the following table indicates there is more detailed information on that topic in this Net Change guide.

In the N/C column, N indicates that the task and the corresponding enhancement functionality are new, and C indicates that the task and corresponding enhancement functionality have changed.

In the CU column, CU indicates the Cumulative Update corresponding to the release number of JD Edwards World. The CU included in this guide is CU 16.

For a comprehensive list of SARs included in these Cumulative Updates see the SARs and Objects Spreadsheet: http://www.peoplesoft.com/corp/en/doc_archive/pub_library/cc_home/category/a73a81priorupdates.jsp

Product Area Topic CU Explanation and Benefits N/C Task Financial Management

Address Book

Multi-CountySame Postal Code

16 County was added to the Postal Code Transactions File (F0117) as a file key and make it possible to have the same postal code used for different counties. This allows customers to report tax to various counties within one city or with common postal codes.

C

Name Searchand Credit Message

16 Name Search program (P1200 and P01NS) was enhanced to show the Credit Message/Temporary credit Message on the second column of information in its own place (no longer overwriting the Address Line 1). Credit Message was added to the Name Search Window, as it did not appear previously. This format now appears in Processing Option 1 on both programs.

C

Add HeaderFields

16 The following fields were added to the Header part of the Name Search (P01200) and the Name Search window (P01NS) screen for more selection functionality: Business Unit, State, Country, Postal Code, and Category Code. Added an option to display the P01100W popup window to display the address information.

C

i Net Change A7.3 CU 16

http://www.peoplesoft.com/corp/en/doc_archive/pub_library/cc_home/category/a73a81priorupdates.jsp

Product Area Topic CU Explanation and Benefits N/C Task Mailing Name

Change/Who's Who

16 Audit Log (P0140) was enhanced to track and report any change to the Mailing Name. This is to further protect the integrity of the A/P Payment process. Security was added to all Address Book programs that allow a change to the Mailing Name. The system prevents a change to the mailing name if the address is a Payee address number in the payment process. This prevents a user from changing the payee name on a payment for the purpose of fraud.

C

MultipleContacts in Batch AB

16 Address Book Batch Processing Programs (P01110Z and P0101Z1) were enhanced. Users are allowed to add Address Book numbers with unlimited Who's Who contacts and phone numbers. This enhancement is available to all users and has additional functionality to handle requirements from Sourcing integration.

C

Accounts Receivable

Activity Log for Credit and Collection

16 A new activity log was created to record specific system events and user customizable events for customers. Some of the system events that are recorded in the activity log are: statement sent, delinquency notice sent, promises sent, credit limit exceeded, and finance changes created. Collection managers can easily view all activities for their customers and use this information to manage those customers more effectively.

N Accounts Receivable Activity Log

Global Updateof Credit/ Collection Manager and More

16 A new program was developed to perform mass updates to the customer master table. Some of the fields updated by this program are: collection manager, credit manager, category codes, tax ID, and person/corporation code. Automating data updates improves data integrity, and decreases the amount of time spent on repetitive activities.

N

AddingAdditional Options for Batch Cash Application

16 In the Batch Cash Application (P03550) Credit and Collection, managers can now select the date order in which cash receipts will be applied. Batch cash receipts can be applied using either the FIFO (First in first out) or LIFO (Last in first out) method for Balance Forward, Statement Match, or Reference Match using the net due date. A code on the customer master allows collection managers to have the option of applying payments to the oldest invoices first, or the newest ones.

An additional method for write-offs was added to batch cash processing. The manual step of writing off minor amounts can now be accomplished during the batch cash application. This eliminates the time needed to manage those small amounts later.

C

Notify of MemoText in Master

16 Customer Master (P01053) and Supplier Master (P01054) programs were enhanced to display ""Memo Exists"" in the upper right hand corner of the screen when there is

C

ii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task memo text in the generic text file for the address book number.

Name Searchand Credit Message

16 Name Search program (P01200) was enhanced to show the Credit Message/Temporary credit Message on the second column of information in its own place (no longer overwriting the Address Line 1). Credit Message was added to the Name Search Window (P01NS) as it did not appear previously. This format now appears in Processing Option 1 on both programs.

C

Project Numberfor Business Unit Write Off

16 Cash Receipts program (P03103) was enhanced by adding a processing option that allows you to retrieve and use the Project Number associated with the invoice Business Unit as the Business Unit assigned to the RA AAI account if the Business Unit in the AAI was blank.

C

DLI and DFIProperly Updated

16 Account Status Summary program (P03203) was changed to record the first invoice as the invoice with the earliest Invoice Date (DIVJ) and the last invoice to be that with the latest Invoice Date.

C

Add DWVersion for Program Exits

16 Customer Payment History program (P03204) was enhanced by adding a Processing Option that allows you to specify different versions of the Customer Ledger, Account Status Summary, and Name Search programs you want to call from this program.

C

Add As of Processing

16 Open A/R Foreign Amounts Report (P03429) and Open A/P Foreign Amounts Report (P04427) programs were enhanced to allow the use of the As Of files (F0311A and F0411A) by adding a Processing Option to select it. The As Of File Date appears in the upper right hand corner of the heading on each page to show the date of the As Of File data.

C

CombiningInvoices on Statement

16 Statement Print with Draft (P03506) program was enhanced to provide the capability to summarize drafts across parent number. This is activated through a new Processing Option. We also added a Processing Option to provide you with a Proof and Final mode.

C

Batch CashEnhancements

16 Batch Cash Receipts program (P03550) was enhanced to accept a Manual Write Off. Processing options were added for the Manual Write Off limits and changed the Entry program to accept a type of 'W' for the transaction type. The program also allows you to specify whether to apply the Balance Forward, Statement Match or Reference Match in a LIFO (last in first out) or FIFO (first in first out) manner using the Net Due Date.

C

Contract InquiryEnhancement

16 Contract History Inquiry was enhanced to exit to Customer Ledger Inquiry (P032002) to allow entry to the additional selections window of the Purchase Order and Purchase Order Type associated with the invoice. Associated SAR modified Contract History Inquiry to pass the purchase order and type to the Customer Ledger Inquiry, which then performs an automatic inquiry on those values.

C

iii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task AR

Delinquency Notice- Remit To

16 A/R Delinquency Notice program (P035111) was enhanced by adding a Processing Option to allow you to specify whom you want the Remit address to go to.

C

DiscountHandling Processing Option

16 Previously in Batch Invoice Processing (P03110Z) if the Discount Handling field was blank, there was no easy way to update this value. A processing option was added to the processing programs to allow you to specify a default value for this field if it blank in the file.

C

Protect thePPST Field

16 Servers (XT0411Z1 and XT0311Z1) were enhanced by providing a Processing Option associated with the default Pay Status Processing Option that allows the user to require the default Pay Status be used on an Add. This change prevents users from overriding the default Pay Status on the Add of an Invoice or voucher.

C

Accounts Payable

Accounts Payable Approvals

16 Accounts Payable Approvals enhancement affects all programs that involve vouchering and payments. New programs exist for set up, monitoring, and approvals. IBM User ID/Password security is invoked every time the approval program executes.

Programs enhanced include accounts payable constants, all voucher entry programs, speed release, all payment programs, and the A/P purge program. New programs include Accounts Payable (A/P) Approval Control Revisions, A/P Approval Server (X0453), A/P Approvals Work with Vouchers (P04531), and the Global Update of Approver (P04840).

N Accounts Payable Approvals Process

One Time Payment

16 The new One Time Payment system allows users to add a voucher for a specified payee and address, without requiring the creation of any new address book records.

A system constant specifies the address book number the accounts payable system recognizes as the one-time-payment address book number. Upon entry of a voucher with the one-time-payment address book number, an additional screen displays asking for the payee’s name, address, and tax ID number. All voucher entries and payment programs were enhanced to take advantage of the functionality. During check processing, any voucher with the one-time payment number, invokes the programs to look up the payee name and address in a new file. The information is retrieved using document type, document number, and key company.

For additional control, a user-defined amount can specify the upper limit of a one-time payment.

N One Time Payment

iv Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Payment Header

to Detail Integrity

16 A new report (P04714) monitors the integrity between the Payment Header file and the Payment detail file. Automating the process for verifying data integrity enables users to quickly identify possible issues. While the Sarbanes-Oxley Act targets the entire system, additional emphasis was placed on the entire accounts payable process. This new integrity enhances the accounts payable integrity system by closing the loop in the payment data verification process.

N

Field/ BankRouting Fraction

16 The bank routing fraction number was added to the Bank Account Information screen (P04130).

C

Enter TimeStamp on F0030

16 All programs that use the Bank Account Information File F0030 will update the time stamp in that file.

C

Add ActionCode Security – SOX

16 Help text was added to the Journal Review programs (P00201) stating that action code security can be added even though there is not an action code field on the screen.

C

Notify of MemoText in Master

16 Customer Master (P01053) and Supplier Master (P01054) programs were enhanced to display Memo Exists in the upper right hand corner of the screen when there is memo text in the generic text file for the address book number.

C

Add As of Processing

16 Open A/R Foreign Amounts Report (P03429) and Open A/P Foreign Amounts Report (P04427) programs were enhanced to be able to use the As Of files (F0311A and F0411A) by adding a Processing Option to select it. The As Of File Date appears in the upper right hand corner of the heading on each page to show the date of the As Of File data.

C

Add FiscalCode to RIBA (IT)

16 RIBA Magnetic Remittance program (P03577) was enhanced to correctly put the Personal Fiscal Code or Company Fiscal Code of the Payee on Record 50, positions 101-116.

C

Move Alternate Payee Top of Screen

16 Standard Voucher Entry (P04105) was enhanced with a processing option to allow the Alternate Payee field to be moved from the fold of the screen to the top detail line.

C Alternate Payee Field on Standard Voucher Entry

PayeeProcessing in A/P

16 Speed Release program (P04114) was enhanced to allow you to inquire and limit data display using the Alternate Payee value (PYE) assigned to the voucher.

C

Add DDNJ toSpeed Release

16 Speed Release program (P04114) and Speed Release Window (P04114W) were enhanced to display and allow updates to the Net Due Date. The date appears in the fold

C

v Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task area of the detail in three formats and on the first line of the detail in a new format just added. Net Due Date is included as a selection field in the Additional Selection Window for Speed Release.

Floating $ Sign 16 A/P Payment Print program (P04572) was enhanced by adding a Processing Option that allows the dollar sign '$' to float to the amount. When this feature is used, the leading asterisks on the payment amount is not used and the '$' sign appears directly before the amount.

C

WithholdingTax/Payment G/L Date

16 Calculate Withholding program (P04580) was enhanced to allow you to assign a new G/L date to the new pay items created for withholding. This is done by assigning a new document number to the new pay items within the same batch. There is a processing option, which allows you to assign today’s date, or a date you specify.

C

Undo Pay ItemsReset Detail

16 The program was changed to adjust the attachments requirement if enough individual pay items are deleted from the detail screen so that the remaining detail fits on one stub.

C

Positive PayEnhancement

16 The Positive Pay Create Bank File program (P04586) includes new processing options which allow you to bypass the creation of the header/trailer records and write the Payment Date in Gregorian format (MDY) as opposed to Julian format and choose whether to write the Mailing Name or the Alpha Name in the bank tape file (F04581). The program was also enhanced to include voids and changes in the workfile (F04581).

C

Duplicate EXRField

16 Speed Voucher Entry program (P041015) was enhanced by adding the Duplicate function to the distribution remark field.

C

Add PODocument Type to Screen

16 The program was enhanced to allow selection based on the Purchase Order Document Type. PO Document Type was added to the right of the Purchase Order in the fold of all formats.

C

Supplier Ledgerup to 9 Lines Detail

16 The Supplier Ledger Inquiry program (P042003) was enhanced by revising one of the formats to go from 4 subfile lines per item to 3. This allows us to display up to 12 lines of detail per page rather than 9.

C

Sort by InvoiceNumber

16 Review Voucher Detail program (P042572) was enhanced in Work with Payment Groups (P04257) by adding the capability to sequence the detail by Document Number or by Discount Due Date.

C

VNACRPopulated

16 Create GL Summary (P47041) program was enhanced to work with foreign transactions.

C

vi Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task French Foreign

Bank Tape 16 A new French EFT format for foreign payments was added. Retrieve Bank File

Information server (X0430) was enhanced by adding an optional parameter to return the entire F0030 record. In Create Payment Control Groups (X04570), a data decimal error was received when processing a group with A/P Approvals active and no payments created because all vouchers selected were not available due to unapproved status. This has been corrected.

C

Use IBAN inEU Write Programs

16 A/P Tape output payment program (P04572G5) was enhanced to accommodate the new IBAN number. In addition, for the German format, we corrected the program to print the Payee Address in positions 211-350 of the T record as well as print the ISO-Country Code from the special handling field of the UDC 00/CN in positions 207-210. The UDC issue was only in A81 where we had changed from using 74/LA in A73 to using 00/CN in A81. For the Netherlands format, we made some other minor modifications dealing with location of the currency code of both the transaction as well as the bank in Record Subdivision 01. The beneficiary name and address was enlarged from 30 - 35 characters and we print the country in record Subdivision 06.

C

Tax Liability on Payment-Mexico

16 Due to a change in the Mexican federal government's tax law, the VAT tax normally booked at the post of the voucher or invoice has to now be booked at the time the invoice or voucher receipt/payment is posted. This was accomplished using our localization features. If you are set up as a Mexican User in User Preferences, any invoice or voucher with VAT tax will be handled through a series of new programs and changes to existing programs to call these new localization programs.

C

Protect thePPST Field

16 Servers were enhanced by providing a Processing Option associated with the default Pay Status Processing Option that would allow users to require that the default Pay Status be used on an Add. It prevents users from overriding the default Pay Status on the Add of an Invoice or voucher.

C

VoidingUnposted Manual Check

16 Manual Payment programs (P04102 and P04106) were enhanced to provide the ability to create a void payment for unposted manual checks. There is a new Processing Option on both Manual Payment programs to prevent the deletion of an unposted manual check, which requires you to use the Void Payment Program. You can then decide through the server if you want to document the deleted payment (treat it like a void) or continue with the delete.

C

DiscountHandling Processing Option

16 Previously, in Batch Voucher Processing (P04110Z), if the Discount Handling field was blank, there was no easy way to update this value. We have added a processing option to the processing programs to allow you to specify a default value for this field should it be in the file as blank.

C

vii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Notify of Memo

Text in Master 16 Customer Master (P01053) and Supplier Master (P01054) programs were enhanced to

display Memo Exists in the upper right hand corner of the screen when there is memo text in the generic text file for the address book number.

C

Fixed Assets

Integrity for Balancing General Ledger Detail to Fixed Assets

16 Fixed Assets now offers a new integrity report for validating fixed asset balances against the unposted and posted detail in the General Ledger. The new report lists the G/L Detail that has not been posted to Fixed Assets, the G/L detail that was bypassed for posting, and the detail records posted to Fixed Assets but not to G/L.

The report provides an option to print only those accounts that are out of balance. Users can now see at a glance that the systems are in balance.

N G/L to Fixed Assets Integrity

Balance AuditorNow Available for STAR

16 Balance Auditor provides just that kind of verification. A user can use the Balance Auditor drill down to the account ledger to verify the reported data.

C

General Accounting

Statement of Cash Flows Processing

16 A new report was written to provide a statement of cash flows. The Cash Flow module includes a rule table for setting up the various ranges of accounts for the different calculations. The account ranges in the rule table work together with the financial accounting AAI ranges. For greater flexibility, cash flow rules can be set at the company level.

This enhancement allows our customers to prepare an accurate statement of cash flow directly from the data held within World.

N Statement of Cash Flows

Batch HeaderHistory

16 The Batch header system was enhanced to write a batch header record to a history file every time a field on the batch header changes. The batch header record now reflects the user ID of the last person to perform a change in the batch. Batch approvals are based on the rules set for up for the last user to change one of the batch’s records, not the user that input the batch.

The batch header application writes one record to the history table for every change made to a batch header record. Auditors can pull up a complete listing of everyone that worked in a particular batch.

The new functionality tightens controls over journal entries. The additional control helps our customers comply with the requirements of the Sarbanes-Oxley Act.

C

viii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Intercompany

Accounts in Balance Integrity Changes

16 The Intercompany Accounts in Balance integrity now includes imbalances between balance forward amounts.

C Balance Forward Amounts Included on Intercompany Integrity

Human Resources Management

Payroll

Separate Checkprocessing- Tax and Deduction, Benefit, and Accrual (DBA) Limits

16 If an employee receives multiple payments through separate check pay types, and the employee reaches a tax or DBA limit on one check, subsequent checks will not calculate those taxes or DBAs that have met the limit.

For Deductions, Benefits, and Accruals, the enhancement supports pay period, monthly, quarterly, annual, and inception-to-date limits.

C

Enhanced DBA Balance Transfer

16 The Remaining Balance Transfer program was enhanced to allow the transfer of additional Deduction, Benefit, or Accrual balances when an employee transfers to a new company.

C Enhanced DBA Balance Transfer

Employee Self-Service

Federal W-4 16 Employees can add or update their W-4 information. Employees or HR managers can print copies of the online W-4 form. HR managers can review, approve and upload employee W-4 information. HR managers can inquire or report on approved employee W-4 requests.

N Employee Self-Service, Federal W-4 Changes

Distribution/ Logistics

Inventory Management

Cycle CountProcessing

16 The Cycle Count Selection program was enhanced with the option to exclude all item locations that are included in another open cycle count. A reason code was added to the Cycle Count Entry screen, so that adjustment records can be marked with a reason code for later reporting.

The Cycle Count Selection program has a new processing option to control the selection

C

ix Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task of item locations that are included in open cycle counts. If the option is left blank, the program works the same way that it works in older releases. If the option is populated with a “1”, item locations included on other open cycle counts will not be added to this cycle count group.

The Cycle Count Entry program has a new field added to the fold area of the display. The field edits against User Defined Table 42/RC. Entries to this field are written to the Reason Code field of the Inventory Transaction Ledger record for the adjustment transaction. This facilitates reporting and analysis of cycle count adjustments.

As-Of File Inquiry

16 A new inquiry was written to display summarized inventory transactions from the Item As-Of file.

The inquiry requires the entry of item number, item branch and fiscal year. The item location, lot, and GL Class Code can also be used as filter fields. A display unit of measure can be specified. The program displays the total period transaction quantity and amount for each of the fiscal periods in the requested fiscal year, with a calculated cumulative transaction amount for each period.

An option field exit opens another screen, with the filter data being carried between programs. The period ending date for the row of data that was selected is loaded into the filter field at the time the second screen is entered. The second screen displays all of the inventory transaction summary records that meet the criteria specified by the filter fields.

This inquiry makes it easier to review period ending balances after the period has ended.

N As-Of File Inquiry

Held Location,Not Item Based

16 To add the capability to put a location on hold independent of the item. If the location is on hold, any transactions creating a new F41021 record in that location will be put on hold with or without lot numbers.

C

Sales Order Management

Bill of Lading Print Format

16 Sales Order Bill of Lading Print program now prints the location and lot of each line on the bill of lading.

A new processing option was added to control whether or not the lot and location information prints on the bill of lading. The default value of value of this option is blank, so that customers who do not review the program options will see no change in the printed bill of lading.

The enhancement applies to the Bill of Lading print program (P42530) and the printed bills of lading (R42530). To utilize the new feature, update the appropriate processing options on the DREAM Writer version(s) used to print bills of lading.

C

x Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Invoice Print

Format 16 Sales Order Invoice Print program allows for the suppression of cost, pricing, and

percent fields.

New processing options were added to suppress cost, price, and percent fields. Customers have the flexibility to select any combination of the options or leave them blank and continue printing all information. Using processing options to manage printing fields increases the flexibility and security of the invoice print program. Flexibility increases with the ability to choose which invoice print program to utilize this enhancement. Security increases with the suppression of confidential information.

The enhancement applies to the Invoice print program (P42565) and the printed invoices (R42565). To utilize the new feature, update the appropriate processing options on the DREAM Writer version(s) used to print invoices.

C

Credit OrderTax Calculation

16 Sales Order Update uses the transaction date from the original sales order to calculate the tax on a credit order created from history.

No processing options control this functionality. If a credit order is created from history, then Sales Update uses the order date from the original sales order as the effective date for finding the correct tax rate to apply to the credit order. This ensures that the tax rate on the credit order is the same as the tax rate on the original invoice.

C

Vertex andAddress Changes

16 When you override the physical ship-to address on a sales order, the system now retrieves and replaces the existing Geocode with the Geocode representative of the new physical address, so that appropriate taxes are applied to the order.

C

Sales Repostwith No Open Orders

16 The Item/Location Accumulator Reset program (P42994) was created to clear sales commitment information from the F41021 prior to the rebuild of that information via the Sales Repost program; therefore, no sales commitment information is reflected for items for which there are no open sales orders.

N

Procurement

Received, Not Vouchered Reconciliation

16 A new report provides a detailed reconciliation between the Purchase Order Receipts file (F43121) and the General Ledger Detail file (F0911). This report shows a detail variance by purchase order and a total variance for the account.

The new report has a single processing option, in which a single Received, Not Vouchered account must be specified. Data selection should include all records on which Match Type is equal to “1”.

In addition to the new report, changes were made to the Receipts Routing Ledger file to store the document number of the journal entry. This makes it possible to reconcile the amounts in the Receipts, Not Vouchered account when there has been a single receipt to

N Reconciling the F43121 (Received Not Vouchered) to the F0911 (Account Ledger)

xi Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task receipts routing and multiple transactions moving quantities into inventory.

Purchase OrderGenerator Calculations

16 The Purchase Order Generator now uses the item minimum quantity, maximum quantity, and order multiple quantity to calculate the recommended reorder quantity.

If the order quantity is less than the item minimum quantity, or greater than the item maximum quantity, the program generates a warning message.

If the order multiple field is greater than zero, the recommended reorder quantity is rounded up to an integral multiple of the order multiple.

This enhancement facilitates better control over the creation of purchase orders with the Purchase Order Generator.

C

Purchase OrderPromise Date Calculations

16 A new processing option in Purchase Order Entry gives users the option of populating the promise date with the date of entry or with the date of entry plus the average lead-time for the item.

This option allows purchase orders to be created with the promise date equal to the normal lead-time for the item. This helps reduce the effort of entering a purchase order and ensures that the purchase order promise date is realistic.

C

Exit fromVoucher Match to Voucher Logging

16 A new F-key Exit from voucher match to voucher logging makes it easier to record the invoice as a logged voucher.

The functionality adds a new F-key to call the voucher entry program and a processing option to specify the version of voucher entry that is called.

The typical process is to try to match an invoice for a purchase order. When the receipt is not found, the clerk uses the F-key to call voucher logging and enter the invoice as a logged voucher. The invoice could then be filed. The logged voucher can be paid, if necessary. A version of P43428 is run to identify logged vouchers with open receipts. That report is used as the input document for the redistribution of the logged voucher.

This enhancement makes it easier to handle and control invoices.

C

Work OrderQuantity in Receipt Routing

16 Functionality was added to the Purchase Order Repost program such that items in receipt routing that were placed there via completion of a work order, are reposted correctly. Unfortunately, the functionality is flawed, in that the quantities are not reposted correctly unless an F4311 record exists for the item. Since an F4311 record is not created when work ordered items go into receipt routing, the receipt routing buckets in the F41021 are cleared by the Repost program, but not recreated. When an Item has only Work Orders in F4801 and no Open Purchase Orders in F4311, running the Repost Program updates the appropriate buckets in F41021 (Item Location File).

C

xii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Retainage Due

Date Default 16 The program was modified to use a processing option to calculate the retainage due date

or to use the default in #CYR. C

Database Changes

Database Changes to F4141 and F43099

16 New Fields were added to the F4141. The F4141 was changed to incorporate the “Reason Code” in Cycle Count Entry. If the on-hand quantity in the F41021 was 100 (for example) and we physically counted 110, a reason code can now be added to explain why there was a difference.

New Fields were added to the F43099. The F43099 is the receipt routing ledger file. When a PO is received into routing, an OV document number is created and this transaction gets written to the F43121. However, no F0911 record is generated. When the quantity hits the final stage in routing, a separate OV document number is created and that number gets written to the F0911 and F4111. The F43099 was changed to store the final OV document number. This completes the link between the receipt transaction, the F0911, and the F4111. The OV number in the F43121 will not be changed.

C Database Changes to F4141 and F43099

Manufacturing

Requirements Planning

Supply andDemand Calculations

16 The Supply and Demand Inquiry was enhanced to allow users to specify that forecasts do not affect the available quantity calculation.

A new processing option was added to control whether or not the forecast quantity affects the calculation of the available quantity. If the option is left blank, product availability is calculated using the planning time fence rule for the item. If the option is populated with a “1”, forecast quantities do not affect the availability calculation.

N

Product Data Management

New Bill of Material Change File Inquiry

16 Bill of Material Change File Inquiry application P3011 was added and is located in menu G3011 to enable inquiry of bill of material change information (F3011). JD Edwards World has long had the ability to track changes to the bill of material. This can be accomplished by setting a flag in manufacturing constants. However, until this release there was not a standard inquiry application to enable easy access to this important bill of material audit information.

N

xiii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task

Stocking TypeChange Logic

16 Applications were enhanced to optionally suppress display or printing of components for a parent item that was changed from a manufactured to a purchased item. In previous releases, bill of material components continued to display for parent items, which had been changed from being manufactured to being purchased. This caused confusion and wasted time in trying to decipher “why” components displayed or printed for a purchased item.

Four applications now support this enhancement: P30207 – Lead-time Inquiry, P30205 – Part Availability, P30200 – Bill of Material Inquiry, and P30415 – Bill of Material Print. Processing options were added to suppress display or printing of components for purchased parent items.

N

Shop Floor Control

Work OrderShortage Report

16 The Work Order Parts List Shortage Report (P31418) was modified to correctly identify component quantity shortages necessary to successfully complete planned work orders.

Prior to this change, the report was often doubling the demand shown for components on a work order parts list, as it used a quantity available number that already reflected the demand of the work order, and subtracted the demand again. The report now handles the calculation correctly, so the demand is depicted correctly.

N

Returns to Any Location

16 The process of returning unused lot controlled components from a work order to any lot location was streamlined with this enhancement by automatically creating the lot / location for the component being returned. When returning unused lot controlled components for a work order, an error occurred when trying to return them to a location different from where they were originally issued. The work around was to manually create the lot location record prior to the negative issue transaction. This enhancement helps streamline the effort required to report “real world” events on the plant floor, helping to maintain inventory accuracies while reducing the time and effort to report movement.

N

Expiration Datefor Lot Controlled Items

16 To augment the current practice of automatically assigning expiration dates to lot controlled items with optional manual assignment, an enhancement was made to work order completions (P31114) allowing a new processing option to drive manual assignment of the lot expiration date at the point of creation of the lot controlled item.

N

Retention of 16 Simplification of solutions yields more consistent and predictable results, a necessary N

xiv Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Manual Changes

component of improving business process. A new processing option was added for P31410 that explicitly indicates a desire to retain manual adjustments, regardless of processing option 1 settings, when performing regeneration of parts lists and routings for a work order.

Lot ExpirationDate Management

16 The component allocation process using the expiration date of lot-controlled components has always been checked against the work order start date to help indicate that the components were of the appropriate quality to be used for the work order. However, this is not always sufficient. An enhancement was added so now several options exist to help further ensure appropriate use of lot controlled components for a work order. The allocation process now allows one of three possible crosschecks for lot controlled component expiration dates; (1) work order start date, (2) component need date, or (3) work order required completion date.

N

Lot Numbers at Work Order Creation

16 Work order generation (P48013) now supports both a processing option and a function key exit to optionally enable use of next numbers when assigning lot number to be used for the lot controlled item being produced.

As P48013 works both with manual entry or in response to MRP messaging responses, addition of a processing option and a function key to optionally drive lot assignment through next numbers was critical in enabling maintenance of as much control as is needed to fulfill business rules in the assignment of lot numbers.

N Assign Lot Number using Next Numbers at Work Order Creation

VariableLeadtime Adjustments

16 A processing option was added to work order generation (P48013) and (P31410) driving a crosscheck of the first operation start date from the routing with the work order start date IF using variable lead time. If they are different, the first operation start date from the routing is used to replace the work order start date.

N

Database Changes

Database Changes for Actual Costing

16 Six files were changed. Changes were made to the following files: F3009, F3111, F3112, F3102, F3003, and F31122.

C Database Changes for Actual Costing

16 New file, F4801T, was added. N Database Changes for Actual Costing

Technical Tools

Technical

xv Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Foundation

CumulativeUpdates Now Available on DVD-RAM

16 A new media option is now available when ordering cumulative updates. In addition to tape media, DVD-RAM is the new media choice. Note that CD-ROM is currently not a valid option.

N

Crystal Reports and Crystal Enterprise for World

Crystal Reportsand Crystal Enterprise for World

16 A world standard for high-performance report design, Crystal Reports for World allows users to design flexible, feature-rich reports. With more than 100 formatting options, Crystal Reports allows complete control over data access and presentation. End users can create, modify, and drill down into reports, sort and filter information, refresh reports, and export reports into many formats, including PDF, Excel, Word, and RTF. Any Crystal report can be instantly published to Crystal Enterprise for end users to view, modify, and share over the Web. A Crystal Report, or a part of a report, can be embedded in Microsoft® Office documents and the data easily and securely refreshed with the click of a mouse. Crystal Enterprise for JD Edwards World is a common architecture for data access, reporting, and information delivery that allows you to respond quickly to any reporting need. Crystal Enterprise is designed to work with your existing JD Edwards World system to help you manage and distribute reports, and it gives authorized users a central access point to interactively view and export reports. JD Edwards World complements Crystal technology with a rich set of metadata integrations, such as integration with Data Dictionary and User Defined Codes. These integrations are enabled through Unity Enterprise Solutions erpDirect ODBC driver. erpDirect provides an intelligent bridge to JD Edwards World data, interpreting data schema elements such as security setup, long and short table and column descriptions, user-defined code descriptions, decimal scaling, and data formatting.

N

Process Modeler

ProcessModeler

16 JD Edwards World has made the Process Modeler available for JD Edwards World software. This tool comes with a repository of almost 300 models that describe how JD Edwards World software is used to execute standard business processes. The tool can be used to modify the models to reflect the actual configuration used by each customer. The objects in the models are reusable, making it easier to develop your own process models

N

xvi Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task from standard components. Once processes are documented, the models can be annotated to describe the particular controls used by each customer. The resulting process models can be used to communicate those processes, facilitate training, and provide documentation for operational audits.

Web Enablement

Function KeysEnabled

16 Function keys are now enabled on all HTML screens C

Localization

Argentina

CAI Validation 16 The CA information was not being validated on the Additional Voucher Information screen (V041052A) once the legal document type had been modified and Enter was pressed again. This was enhanced to validate the CAI field based on the CAI information that is stored in the CAI Setup File (F76043A) for that issue center and legal document type.

C

UTE ProfitWithholding

16 Previously when a payment was made to a UTE (Transitory Enterprise Union) the profit withholding was calculated for the UTE vendor rather than its members. The profit-withholding certificate was also printed with the information of the UTE. Now when a payment is made to a UTE (Transitory Enterprise Union) the AFIP in the legal resolution number 830, forces profit withholding to be calculated, a withholding certificate to be printed and the profit withholding payments to be accumulated. This means that the withholding amount is now proportional for each member.

C

Duplicate LegalNumber

16 It is now possible to enter the same legal voucher number when the legal document type (DGI document type) is different. Previously the system did not allow any duplicate legal voucher numbers regardless of the legal document type.

C

RG 1672/04Sales CITI

16 The fiscal authority, AFIP, published a new regulation, RG 1672/04. This regulation requires the generation of a new TXT file for the CITI Sales transactions. This regulation went into effect on 20 May 2004.

C

Creation ofVocabulary Overrides

16 This technical enhancement was done to improve the Argentinean localization solution. Constant text fields were replaced with vocabulary override fields in the screens V76A151 and V76A002. In program P76A6216 replaced standard display file V0055W with localization display file V76A6216.

C

xvii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task VAT Perception

on Purchase Invoices

16 This enhancement was done to meet regulation RG 715/99 published by the AFIP. This regulation requires the generation of a TXT file for VAT perception for all purchasing transactions.

C

RG1702 BarCode Invoice

16 According to the new regulation RG 1702/04 published by the AFIP, the invoice layout must include a printed bar code. The bar code is composed of a concatenation of several values:

• C.U.I.T. number: 11 characters • Legal Document type: 2 characters • Issue Place: 4 characters • C.A.I. Number: 14 characters • C.A.I. Due Date: 8 characters • Check Digit: 1 character (calculated according to an algorithm)

This regulation impacts all invoice printing programs including sales order processing and accounts receivable.

C

RG 1769/04 and 1784/04 PC Copy Available

16 RG 1769/04 (Security Services) and RG 1784/04 (SUSS general) were published by the AFIP to regulate activities related to existing SUSS withholding in payments. The Argentinean localization solution was enhanced to meet these regulatory requirements. This development considers accumulated amount for withholding and UTE withholding.

The RG 1769 established a new S.U.S.S. withholding for Security Services Vendors. This is a withholding that must be done when a payment to a vendor providing such service is done.

The RG 1784 established a new S.U.S.S. withholding, it extends it to all payment to vendors, regardless of activity type, except for certain services such as cleaning and security, because they are included in special resolutions.

These regulations impact A/P Payment Processing.

This work was done for SP17, but a PC copy is available for the SP16 level. The SP16 fix number is A73748540.

N

Bar CodeWrong Date Format PC Copy available

16 According to RG 1702/04, the bar code on legal invoices must use the date format (YYYYMMDD). This change makes it possible to produce the required date format. This work was done for SP17, but a PC copy is available for the SP16 level. This is included in fix A737485400.

N

Australia

xviii Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Australian EFT 16 The Australian Payment Clearing Association (APCA) has established a standardized

EFT format for all Australian banks. This enhancement provides a new payment format using the text file processor to product the required flat file for the Australian format.

N

Brazil

Fiscal BookReports I and II

16 The Brazilian fiscal authority requires the creation of many fiscal book reports. The authorities require the creation of TXT files. The files must be sent to the fiscal authority on a periodic basis. The reports cover various transaction types including financial, sales and purchasing information. This development is to cover the Brazilian regulation of fiscal reports and tapes including G/L legal reports.

This solution includes the following reports:

Financial Reports:

• Diario Geral (General Journal Report) • Diario Auxiliar (A/R) • Diario Auxiliar (A/P) • Trial Balance 4 Columns • Transaction Journal (Razao) • DIRF – Suppliers

N

IN86 ReportsVia Magnetic Media

16 There is a Brazilian legal requirement named IN86. IN86 regulates the way that information must be communicated to the fiscal authority on an annual basis. Batch processes are used to create files with TXT format so that they can be sent to the fiscal authority. Users have the ability to add transactions to the files so that information from other systems can be added. The programs for adding information are interactive.

N

CFOP 3 to 4 Digits

16 The Brazilian fiscal authority changed the length of the transaction nature code. This code is called CFOP (codigo fiscal de operacoes e prestacoes). The field length was changed from 3 to 4 digits. This regulatory change made it necessary to change the field in all of the existing Brazilian localizations that were part of the solution prior to SP16.

N

France

EFTInternational Payment Format AFB320

16 Country-specific format is provided for payments in foreign currencies or in the local currency to a foreign bank. The format includes the International Bank Account Number (IBAN). All French companies who make international payments need this format and enables companies to automate that payment process.

N

xix Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Ireland

BOI DomesticPayment Format

16 EFT payment format is provided for the Bank of Ireland (BOI). This format works in conjunction with the standard payment process.

N

AIB ElectronicPayment

16 EFT payment format is provided for the Allied Irish Bank (AIB). This format works in conjunction with the standard payment process.

N

AIB DomesticDirect Debit Format

16 We have provided a country-specific debit format for the Allied Irish Bank (AIB). This format works in conjunction with the standard direct debit process

N

Italy

Italian FileLayout Change

16 The ABI, Associazione Bancaria Italiana [Italian Bank Association] has published an update of the debit payment format [Bonifico Bancario]. This SAR enhances program P04572I1 to create the payment file according to the latest standards published by ABI. The enhancement does not change the way users create payment file, it only updates the file layout. Customers are able to process their payment files within the Italian bank system. Without this update, the files are obsolete and the bank would not accept them.

C

Add PO toP09404 / Rpt is Used for Italian Reporting Purpose

16 This is a legal update. The Italian government published a law that facilitates the way the Giornale Bollato [Register Report / P09404] can be printed by businesses based in Italy. With the new law businesses can now print the Giornale Bollato on regular paper instead of using pre-numbered stamped forms. The enhancement adds a processing option that allows users to number each page of the Giornale Bollato printed on regular paper as requested by the new law.

C

Add FiscalCode to RIBA

16 The ABI, Associazione Bancaria Italiana [Italian Bank Association] has published an update of the RIBA [Ricevuta Bancaria - A/R payment format] payment format. This SAR enhances program P03577 to create the payment file according to the latest standards published by ABI. The enhancement does not change the way users create A/R payment files, but only updates the file layout. Customers are able to process their RIBA files within the Italian banks system. Without this update, the files are obsolete and the bank would not accept them.

C

Mexico

Mexican IVA 16 The Mexican government requires that VAT (IVA) be recognized when companies post payments or receipts, rather than when the voucher or invoice is posted. A suspense VAT account is used to meet this requirement. This functionality has been developed for customers in Mexico.

N

xx Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Spain

Tax Declaration347 and 349

16 The 347 Tax Declaration report lists all sales and purchases over 3005.06 Euros in a fiscal year. The report can be submitted on paper or electronically.

The 349 Tax Declaration report lists all of the exchanges between a Spanish company and other companies within the European Union. The report can be submitted on paper or electronically.

N

IntracommunityTax and Intrastat

16 This includes two solution:

A) Intracommunity Tax --> when you buy something in Europe, the tax is different. This is a mandatory process when you buy in Europe.

B) This is similar to the Intracommunity tax requirement, but this Spanish Localization creates a way to do an upload to meet the Spanish regulation.

The Intracommunity VAT Processing includes the automatic generation of journal entries to track exempted VAT on transactions between European Union countries. Intrastat processing provides the ability to collect export information from the distribution system according to the rules of the Spain VAT authority.

N

Help and Check Spanish Localizations

16 These are the programs to setup the Spanish localizations and help text to correctly work with the Spanish Localizations solution.

In this menu, users can set up and define certain information that the system uses during processing. The customer uses this information to customize the system for their business requirements.

N

Drafts 16 This solution makes it possible to meet Spanish draft requirements. In Spain, drafts can be remitted to the bank on paper or electronically. This solution enables you to group and print drafts according to legal formats and also provides the following draft remittance formats:

• Draft Remittance 19 (AEB 19) • Draft Remittance 32 (AEB 32) • Draft Remittance 58 (AEB 58)

N

Spanish Reports 16 There are required financial reports for Spanish customers. Spanish Localization software includes reports for general accounting solutions for Spain.

General Ledger report (Mayor General): To meet the requirements of the Spanish Trade Authority, the General Ledger Report is provided as a localization.

General Journal report (Diario General): To meet the requirements of the Spanish Trade

N

xxi Net Change A7.3 CU 16

Product Area Topic CU Explanation and Benefits N/C Task Authority, the General Journal report is provided as a localization.

Trial Balance report. (Balance de Comprobacion): To meet the requirements of the Spanish Trade Authority, the Trial Balance report is provided as a localization.

Statement C&S 16 This is similar to a standard statement, but this statement includes Spanish drafts (R1) for both customers and suppliers. This report meets the Spanish requirements.

N

PaymentFormats

16 There are the standard formats that are required for Spanish customers to be able to pay their suppliers. It is possible to produce a file or a paper report.

In addition to the standard payment formats that are included in the Accounts Payable automatic payment solution, the Spanish localization software provides several specific payments solutions (34, 34-1, Foreign and Domestic Check, and Draft Payable).

N

International

Use of IBAN in EU Bank Formats

16 The International Bank Account Number (IBAN) was added to EU payment format programs. This is a new bank account number that is being used by the EU.

C

Add As-ofProcessing

16 This enhancement provides the ability to run as-of reports for open accounts receivable and accounts payable foreign amounts. This enhancement was requested by several international customers.

C

xxii Net Change A7.3 CU 16

Table of Contents

Net Change Overview i

Table of Contents 1

Financial Management 2 Accounts Receivable....................................................................................... 2

Activity Log for Credit and Collection .......................................................................2 Accounts Payable ........................................................................................... 4

Accounts Payable Approvals ...................................................................................4 One Time Payment ..................................................................................................16 Move Alternate Payee to Top of Screen ..................................................................22

Fixed Assets.................................................................................................... 24 Integrity for Balancing General Ledger Detail to Fixed Assets ................................24

General Accounting......................................................................................... 26 Statement of Cash Flows Processing ......................................................................26 Intercompany Accounts in Balance Integrity Changes ............................................30

Human Resources Management 31 Payroll ............................................................................................................. 31

Enhanced DBA Balance Transfer ............................................................................31 Employee Self-Service.................................................................................... 33

Federal W-4..............................................................................................................33

Distribution/Logistics 36 Inventory Management ................................................................................... 36

As-Of File Inquiry .....................................................................................................36 Procurement.................................................................................................... 43

Received, not Vouchered Reconciliation .................................................................43 Database Changes ......................................................................................... 45

Database Changes to F4141 and F43099...............................................................45

Manufacturing 47 Shop Floor Control .......................................................................................... 47

Lot Numbers at Work Order Creation ......................................................................47 Database Changes ......................................................................................... 55

Database Changes for Actual Costing.....................................................................55

1 Net Change A7.3 CU 16

Financial Management

Accounts Receivable

Activity Log for Credit and Collection ► Accounts Receivable Activity Log

A new system was created to generate and maintain customer activity. The Activity Log keeps track of customer activities such as:

• When statements and delinquency mailers are sent

• When the credit limit is changed

• When a customer spends more than the credit limit

Managing Account Activities

The account activity log can be used to review a history of credit and collection efforts and to show patterns and trends of customer habits. The account activity log produces a list of all the credit and collection activities associated with a customer, such as the date when statements, delinquency notices, and finance charge fees were generated, as well as when their credit limit was changed or reviewed. From the list of activities associated with an account, detailed information about a specific activity can be accessed and reviewed. For example, if the activity indicates Over Credit Limit, credit review information will display by how much that the customer has exceeded the credit limit. If an account has a large number of delinquency processes or collection reviews associated with it, it might be considered a problem account. However, if very little activity is associated with an account, it might be considered to be performing well. The system displays activities for an account by activity date and priority.

Reviewing Account Activities

From the Credit/Collections Management menu, choose Account Activity Log.

The online Activity Log program (P0331) is a workbench type program to review the customer’s activities. You can display all activities associated with all accounts, or complete any of the following fields to limit the information that the system displays:

• Activity Item

• Customer Number

• Company -- The system creates activities by company for statements (when the Company Consolidation processing option is left blank), delinquency notices and finances charges

• From Tickler Date

From the Activity Log enter the corresponding option number to exit to pertinent A/R programs for that customer. There is also a function key exit to a DREAM Writer versions list program (P0331P) to print the Activity Log.


Setting up Activity Type Master

The system automatically generates an activity message when a specific activity occurs.

Each message is associated with a hard-coded activity type. The following lists each activity type, the system generated activity message, and the process that generates the message:

Customer activities have been predefined and need to be set up in the Activity Master file (F0330). The seven predefined codes are:

Activity Type

Activity Message Description of Process

20 Credit Review Required The system generates this message when the date in the Next Review Date field on the Customer Master has expired and Credit Analysis Refresh (P03525) has been run.

21 Over Credit Limit The system generates this message when the total amount of open invoices exceeds the amount entered in the Credit Limit field on the Customer Master and Credit Analysis Refresh has been run.

22 Credit Limit Updated The system generates this message when the amount in the Credit Limit field on the Customer Master (P01053) has been changed.

30 Promises Sent The system generates this message when a promise message is manually entered, and the M1 (message type 1) field is populated with a 'P'.

40 Delinquency Notice Sent The system generates this message when a delinquency notice (P035111) has been processed.

42 Statement Sent The system generates this message for every statement issued (P035001).

50 Finance Charge Applied The system generates this message when a Finance Charge is created (P03435).

In addition to the Activity code an Activity Priority from 1 to 5 can also be assigned, with 1 being the highest priority and 5 the least priority.

When the program responsible for each of these activities is run, the Activity Log Server (X0331) writes a record of the event to the Activity Log file (F0331).

Activities can also be disabled by entering a 1 in the Disable Activity field on the Activity Type Master file. If an activity type has been disabled, the activity will not be recorded in the Activity Log file (F0331).

Printing the Activity Log

In addition to online review of credit and collections activities associated with a customer, the activity log can be printed as well. This enables review and management of account activities from a printed copy. Data selection can be used to limit the report to specific customers or to a specific activity type. The system stores information about the activity log in the Customer Activity Log table (F0331).


Accounts Payable

Accounts Payable Approvals ► Accounts Payable Approvals Process

The A/P Approvals process allows control of who has the authority to approve vouchers for payment based on voucher amount, document type, company, business unit, or any combination of these.

Overview

The Accounts Payable Approvals process allows businesses to monitor and manage the outflow of cash through their A/P system. Approvals controls can be set up to determine the Approval Status for all vouchers entered or changed. These controls can be set up based on the voucher's gross or taxable amount, document type, business unit, company, or any combination. When A/P Approvals is activated, the system prevents payment on any voucher that does not have an appropriate Approval Status regardless of its pay status.

The system uses the AP Control file (F0453) when evaluating vouchers to determine if there will be a record created in the A/P Approval Detail File (F04531), and which approvers and status to be assigned. A record is written to the A/P Approval Detail File (F04531) for every voucher whether it requires approval or not.

The following is the summary hierarchy used to evaluate the vouchers:

• Business Unit/Document Type/Company

• Business Unit/Document Type

• Document Type

• Company/Business Unit

• Company

• Business Unit

Lastly, the defaults will be based on the processing options established in Set Approval Flag for Voucher (X0453). The only exception to the rule just mentioned is vouchers created by the Multi-Company Single Supplier (P041016). The evaluation is based on document type or the defaults used from Set Approval Flag for Voucher (X0453).

Setup

Accounts Payable Constants (P000904)

A new field has been added to A/P Constants (P000904), to control the use of A/P Approvals. The following are the valid values for the A/P Approvals field (GCRMP):

• Blank - A/P Approvals is not activated. Any voucher entered to the system can be included in the payment process.


• 1 - A/P Approvals is activated. The voucher amount to be evaluated for approval represents the Gross Amount of the voucher.

• 2 - A/P Approvals is activated. The voucher amount to be evaluated for approval represents the Taxable Amount of the voucher.

Set the value of the A/P Approvals to 1 or 2 to activate A/P Approval processing:

A/P Approval Control Revisions (P0453)

A/P Approval Control Revisions (P0453) was established to set up the approval level controls used to determine the Approval Status for all vouchers entered or changed. This program allows you to set up Company, Business Unit, Document Type, and/or minimum amounts over which vouchers need approval to be paid. Records set up within this program are added to the A/P Approval Control File (F0453). You can inquire on these records by document type, business unit, company, or any combination.

Credit/negative total vouchers are handled like the positive vouchers, except the evaluation uses LESS THAN logic. If the table has a value of 500.00-, any amount greater than, such as 400.00- or 10.00-, will be set to approved or use the processing option in X0453 to determine approval status, and less than 500.00-, such as 800.00-, will be set to unapproved.


You can set up the approval control by document type only, by company, business unit, or any combination. This is where you specify the minimum amounts and the approvers.

Note

The Approver 1 and Approver 2 fields use the IBM I-Series User ID. This is an important security feature used in A/P Approval - Work with Voucher program (P04531).

Two additional programs are accessed from A/P Control Revisions by function key exits:

• Global Approver Update (P04840) - From A/P Control Revision, press F9 to access the DREAM Writer version list for Global Approver Update. This program uses the FROM and TO processing options to globally update Approver 1 and/or Approver 2 from one User ID to another in the A/P Approval Control file (F0453), as well as, the A/P Approval Detail File (F04531). This update is necessary when users leave the company or change positions within the company, and are no longer valid approvers. The Update Approver Version processing option allows the users to select a specific version of the Global Update of Approver –Approval File (P04841). P04841 is used when users need to evaluate a specific subset of data from the AP Approver file (F04531).


• Evaluate Vouchers – Assign Approval Status (P04532) - From A/P Control Revision, press F10 to access the DREAM Writer version list for Evaluate Vouchers-Assign Approval Status. This program is designed to evaluate or re-evaluate a large group of vouchers for approval status based upon the information established in the Set Approval Flag for Voucher


program (X0453). Evaluate Vouchers-Assign Approval Status can be executed upon initial implementation of A/P Approvals process in order to assign an approval status for all existing open vouchers. You can also run this program if there were additions or changes to approval control records so that vouchers are re-assessed based on the new controls.

A/P Approval - Set Approval Flag for Voucher (X0453)

The A/P Approval - Set Approval Flag for Voucher (X0453) was designed to handle functions related to A/P Approvals. If you are writing, deleting, or changing payment related fields, the system evaluates the voucher to set the proper approval status. The system only utilizes version ZJDE0001 for processing, except for the program P04532, which contains a processing option to specify a version. The following processing options are utilized in the evaluation of the vouchers and must be set up prior to using the A/P Approval system. These options allow you to determine how to manage vouchers that fall outside the approval amount levels or do not have a control record assigned to the document type, business unit, or company. In addition, vouchers with credit pay items can be set to unapproved for further review.

Processing Option 1 - Less Than Minimum Defaults Designates whether the voucher is to be automatically approved if it is under the minimum amount established in the A/P Approval Control File (F0453). If vouchers are to be created as unapproved when below the minimum, set the value in the Approver 1 field to blank. It is recommended to designate an Approver 2 so that the voucher will be allowed approval, at a later time, by the person designated as Approver 2. When Approver 1 is left blank for automatic unapproved status, the Approver field in the AP Approval File (F04531) will be set to the value of DEFAULT. If Approver 2 is also left blank, the User ID field will be set to the value of NOAPPROVER and it will become necessary to update the Approver fields using Global Approver Update (P04840) to allow approval by a valid User ID. If there is a valid User ID in the Approver 1 field, this will designate that all vouchers processed will be set as approved.


Processing Option 2 - No Control Record Found Designates whether the voucher is to be automatically approved if there is no control record found in the A/P Approval Control File (F0453). When vouchers are to be created as unapproved when no control record is found, set the value in the Approver 1 field to blank. It is recommended to designate an Approver 2 so that the voucher will be allowed approval, at a later time, by the person designated as Approver 2. When Approver 1 is left blank for automatic unapproved status, the Approver field in the AP Approval File (F04531) will be set to the value of DEFAULT. If Approver 2 is also left blank, the User ID field will be set to the value of NOAPPROVER and it will become necessary to update the Approver fields using Global Approver Update (P04840) to allow approval by a valid User ID. If there is a valid User ID in the Approver 1 field, this will designate that all vouchers processed will be set as approved.


Processing Option 3, Credit Alert Designates whether to automatically set any voucher that has a credit pay item to unapproved, regardless of any other criteria.

Processing Option 4, One Time Payment Processing Offers the user tighter controls to the One Time Payment Process. If Approver 1 is blank, a One Time Payment voucher will go through the same approval assessment set for any other voucher. For example, if a One Time Payment voucher was created, the system will follow the AP Approval Controls in the table or the processing options in X0453 will be used for below minimums and no control record. If you want to monitor the One Time Payment processing, update Approver 1 with a valid User ID. The Approver 2 is optional, but recommended if Approver 1 is blank. The Approver 2 has no bearing on the approval process, it is used to allow a user to inquire and update the voucher for approval, if necessary.


Special Note

These processing options along with the records displayed in the A/P Approval Control Revisions (P0453) should be reviewed to ensure that all possible voucher combinations have been covered.

Approving Vouchers

Once A/P Approvals is activated and controls are set up, records are written to the A/P Approver Detail File (F04531) for every voucher that is entered in the system. This includes vouchers created from the Purchasing and Payroll systems. A/P Approval - Work with Vouchers (P04531) allows display of all vouchers written to the A/P Approver File. You can inquire on various fields or any combination in order to limit the display of the A/P Approval detail records. The information displayed contain Approval Status, Approved By, Amount Approved, and an asterisk under the Credit Items headings to indicate a credit pay item is included. This program is designed for use as a review tool and for managing the approval status of vouchers in the system.


Allowed values for Approval Status are:

• Blank or 0 - The voucher is not approved for payment.

• 1 - The voucher is approved by one of the Approvers, based either on control levels setup or by manually approving the voucher.

• 2 - The voucher is approved for payment automatically by the system. Either the amount was below minimum amount or there was no record found in the control file for document type, company or business unit. In either case, the processing options for the Set Approval Flag for Voucher (X0453) had been set for automatic approval. If automatically approved the “Approved By” ID is DEFAULT.

• 9 - The voucher was reviewed and rejected for payment by one of the Approvers.

Only the user assigned as Approver 1 or Approver 2 can change the Approval Status of a voucher. By using the options available, Approvers can change the approval status on vouchers. The Approvers cannot assign Approval Status '2' to a voucher; this is a system-generated approval only. Below documents the Approval Status functionality:

• The Approval Status equals 2: the Approver 1 or Approver 2 can change the status to reject (9) or to unapprove (0).

• The Approval Status equals 0: the Approver 1 or Approver 2 can change the status to reject (9) or to approve (1).

• The Approval Status equals 1: the Approver 1 or Approver 2 can change the status to reject (9) or to unapprove (0).

• The Approval Status equals 9: the Approver 1 or Approver 2 can change the status to approve (1) or to unapprove (0).

The Approvers will use the option key field to affect the update of the status for each voucher. In addition, option 4 allows the user to exit to the appropriate voucher entry program. If the field RPRP3


in the AP Detail file (F0411) is updated with a 'C' for the voucher, the system exits to the Multi-Company Single Supplier (P041016), utilizing DREAM Writer version ZJDE0001. All other vouchers use Standard Voucher Entry (P04105), utilizing DREAM Writer version ZJDE0001.

Users have function key exits to Speed Release (P04114), Supplier Ledger Inquiry (P042003) and Supplier Payment Ledger Inquiry (P042004). Approvers have the benefit of an Approve All Vouchers function key, which assists in approving large groups of vouchers at a time.

Generic Text is another beneficial function key, which allows the user to make notes to the voucher. The Generic Text is made at the summary voucher level, and will not be seen when inquiring on individual voucher pay items. The Supplier Ledger Inquiry (P042003) has a new option key, 9, that allows you to view Generic text created by the AP Approval system.

A/P Approvals - Work with Vouchers (P04531) has one processing option, which allows users to designate default values prior to accessing the screen. Below is the processing option with the fields available for assignment. If preloaded information needed for users varies depending on different users, it is recommended you set up separate menu options for each user and update the menu option with the specific DREAM Writer version established for the user.

Note

As an extra security measure, User ID/Password Security is invoked every time the program is selected. Before any user can enter the A/P Approval - Work with Vouchers (P04531) program, they are required to enter their IBM I-Series password, thus preventing an unauthorized user from trying to approve vouchers from an unprotected PC.


Notes/Maintenance

Notes

• Supplier Ledger Inquiry (P042003) was enhanced to display the Approval Status from the A/P Approval Detail File in the Detail Area (F4). The Standard Voucher Entry (P04105) was also enhanced to include the A/P Approval Status.

• When a voucher is changed in a way that affects the payment (change in gross amount, new pay item, deleted pay item, split pay item, and Alternate Payee revised), the entire voucher is re-evaluated by the Set Approval Flag for Voucher program (X0453) against the control records and the Approval Status is reassigned. Any items already paid on that voucher are unaffected; the Approval Status affects only open items. However, note that when the voucher is re-evaluated, all pay items are considered when totaling gross/taxable amounts for comparison to the control record amounts.

• Besides having the automatic re-evaluation when the Payee or the Amount of a voucher is changed, there are additional fields that can be considered in the re-evaluation process. The user can set the processing option in Set Approval Flag for Voucher program (X0453) to allow the system to re-evaluate when changes are made to Category Code 7 (AC07) and/or Payment Handling Code (CRC).

• The payment process only allows payments to be made to vouchers that were approved for payment (Approval Status '1' or '2') if A/P Approvals is active. Create Payment Groups (P04570) and Manual Payment with Voucher Match (P04102) issue an error if a user attempts to pay an unapproved voucher. If a payment is subsequently deleted or voided, the voucher retains the approved status (1 or 2). The voucher is not re-evaluated by the Set Approval Flag for Voucher program (X0453) and remains approved for payment.

• Manual Payment without Voucher Match (P04106) automatically assigns the manual voucher an Approved Status of '2'. This allows the payment to be processed immediately with the voucher. If the payment record is subsequently voided, the remaining voucher is re-evaluated by the Set Approval Flag for Voucher program (X0453) as though it is a new voucher, assigning an Approval status based on the control records.

• AP Batch Processing with Payment Creation (P04110Z) automatically assigns the voucher an Approved Status of '2', which allows the payment to be processed. If the payment is subsequently deleted or voided, the voucher is not re-evaluated by the Set Approval Flag for Voucher program (X0453), and remains approved for payment.

Maintenance

• Over the course of time, employees leave the company or are assigned different responsibilities. The Global Update of Approver (P04840) allows you to globally update Approver 1 or Approver 2 from one User ID to another in both the A/P Approval Control file (F0453) as well as the A/P Approver Detail file (F04531).

• Evaluate Vouchers - Assign Approval Status (P04532) allows you to evaluate/re-evaluate and update vouchers based on the assigned version of Set Approval Flag for Voucher program (X0453). As mentioned previously, a new voucher or changed voucher automatically runs through this program, but there might be occasions to re-evaluate a large group of vouchers, either upon initial implementation of A/P Approvals or if approval control records are added or changed.


• A/P Purge (P04800) was modified to delete the corresponding A/P Approval Detail file (F04531) records for vouchers eligible for purging from the AP Detail file (F0411).

• When vouchers are deleted or voided in the AP Detail file (F0411), the system automatically deletes the corresponding record from the AP Approval Detail file (F04531).


One Time Payment ► One Time Payment

One Time Payment allows you to enter a voucher and payment for a supplier that you do not want to add to your Address Book system. The supplier's name and mailing address are stored in a separate file, which is used for payment and/or reporting information. This function is separate from the current One Time Vendor process.

Overview

One Time Payment is a new method for entering vouchers and payments for a supplier that you do not want to add to the Address Book system. For example, you can pay this supplier just once and only need minimal Address Book information. The process uses a designated Address Book number that is set up in the Address Book as the One Time Payment supplier and is activated when this address number is attached to company 00000 in Company Numbers and Names. When a voucher is being entered for this supplier number, a window displays allowing the user to enter name and mailing address to be used for the voucher and payment. The address information is stored in the One Time Payment file ( F0411AB). When this voucher is paid or reported on, the name/address information comes from the F0411AB rather than the normal Address Book files (F0111, F0116).

This process can be used by many industries such as government agencies, real estate management, telecommunications, and so on; whenever one-time payments to payees with no long term relationships or additional reporting requirements (1099s) need to be made. By streamlining the functionality, it saves data entry time and is a more efficient use of the address book.

Setup

1. Add a new Address Book record for use as the One Time Payment (OTP) supplier number. You only need minimal information on this record, such as Alpha Name, Mailing Name, Search Type set to 'V', Payables Flag set to Y, and Receivables Flag set to N. It is recommended to use an Alpha Name of 'One Time Supplier' or something similar, so users are aware of this and do not mistake it for a standard supplier number.

2. You also need to add a Supplier Master record for this address book number. The Supplier Master record works the same as it does for any other supplier, so care must be taken when setting up this record. Any information entered in the Supplier Master record defaults to all vouchers entered with the One Time Payment address number, therefore we recommend a minimal or generic set up. A few things to consider are:

• The Factor/Special Payee field defaults to the Supplier Number entered (OTP address number) and this should not be changed.

• For all fields where you have default settings set up for particular Data Dictionary items, you need to confirm that the setting apply to all potential One Time Payments. For example, if you have default values for Hold Payment, Payment Instrument, or Payment terms, be aware that these apply to every voucher entered using the OTP address number even though the actual suppliers differ, therefore you might want to leave these and other fields blank.

• If you use currency processing, the Amount Currency field needs to be populated with the standard currency used for storing amounts, such as YTD and PYE vouchered amounts.


• You should not set up any Tax Information in the Supplier Master record such as Withholding percentage, Tax ID, Person/Corp Code, and other fields. This information defaults to all vouchers for the OTP address book number, regardless of the individual supplier being vouchered. In addition, the One Time Payment process is not designed to be used for suppliers that you need to process 1099s. If you need Withholding taxes generated or will be creating 1099s for a particular supplier, you need to set up and use a standard address book record. (See Notes)

• You can set up default Accounting and Distribution Information if you want all vouchers entered for the One Time Payment address number to be expensed against a particular G/L account, to be assigned a specific G/L offset or to use a model journal entry.

• You will be prevented from setting up supplier bank account information (bank type 'V') for the OTP address number, because this address number will be used for multiple suppliers.

3. To activate One Time Payment functionality, go to Company Numbers and Names (P00105) and access the detail information (F4) for company 00000. In the Company Address Number field, enter the One Time Payment address number.

(Example: Address Book number 10225 was added with Alpha/Mailing name of One Time Supplier. In Company Numbers and Names, address number 10225 is populated in the Company Address Number field for company 00000).

Accounts Payable Approval Process

If the Accounts Payable Approval Process is being used, a processing option behind the Approval Controls (X0453) determines how these vouchers to one-time vendors are processed:


Entering Vouchers and Payments

1. Entering Vouchers - When creating a voucher for a supplier using the One Time Payment address book number, type the standard voucher information. When you press Enter, the OTP Address Book Addition Window displays (P0411AB). Users are prompted for the alpha name, mailing name, and mailing address to be used for this voucher. You can also enter the tax identification number and person/corporation code for further identification purposes. After information is populated, press Enter to continue with voucher entry.


If the address information is not entered, users receive error 502B, stating that One Time Payment address information must be entered. This procedure pertains to the following voucher entry programs:

• P04105 - Standard Voucher Entry

• P041015 - Speed Voucher Entry

• P041016 - Multi Company - Single Supplier

• P04106 - Manual Payment Without Voucher Match

• P041065 - Speed Payment Entry

2. Inquire/Change/Delete One Time Payment information - Once the voucher is entered, you can view, change, or delete the address information. In any of the entry programs listed above, inquire on the voucher. Prompt with an F8 for the One Time Payment address information window (P0411AB) to display the address information for that voucher. From here, you can change or delete the information.

3. Creating Payments - You can enter payments for One Time Payment vouchers using the standard payment methods, Automatic Payment Processing, or Manual Payment with/without Voucher Match. With Automatic Payments, or if you have chosen the Print option with Manual Payment with Voucher Match (P04102) the Address Book servers have been modified to retrieve the One Time Payment mailing name and address information. These servers are called from the payment print programs, such as P04572 and all other print formats. When the payment write program is called and the payee is a One Time Payment,


the mailing information is retrieved from the One Time Payment file (F0411AB) and used in the creation of the payment.

Electronic Fund Transfer (EFT) payments are not allowed for vouchers using the One Time Payment address number. To process EFT payments, you are required to set up each supplier's bank account number that you are sending the payment to in the A/P Bank File. Because the One Time Payment address book number is used for multiple suppliers, the system does not allow you to set up a supplier bank account number for this address book number.

4. Reporting - One Time Payment Report (P044AB) lists all vouchers entered for all One Time Payment suppliers. The report lists address information entered as well as gross and open amounts for the voucher. The DEMO version of the report is set up to sequence by document number. If you choose, you can add a new version(s) and change the Data Sequence to include Alpha Name or Tax ID as the first sequence. These different sequences allow users to verify if there are possible duplicate vouchers/tax IDs or to track how often a One Time Payment supplier has been vouchered.

Deleting/Voiding Transactions

When deleting an unposted voucher, the associated address information in the One Time Payment file (F0411AB) is also deleted because there is no longer a corresponding voucher record in the AP Ledger file (F0411). When voiding a posted voucher, the information in the F0411AB is not deleted as the voucher record still exists in the F0411.

Purging

Purge Closed A/P Records (P04800) - This program was modified to delete records in the One Time Payment file (F0411AB) when the purge program deletes corresponding F0411 records. The purged records from the F0411AB are written to the Purge One Time Payment file (F0411ABP).

Notes

Security - Business Unit Security can be used to prevent unauthorized users from entering vouchers for One Time Payment suppliers. The business unit that is assigned to the address book record for the One Time Payment goes through the normal Business Unit Security verification; therefore, users have to have access to that business unit to enter vouchers for One Time Payment suppliers.

Payee Control - If you have Payee Control activated to monitor changes to vouchers, be aware that changing the mailing name for a voucher with a One Time Payment supplier will not write a control record to the Payee Control file. This is because Payee Control tracks changes to the mailing name in the F0111 and the address information for a voucher using the One Time Payment supplier is stored in the F0411AB. Payee Control applies to changes made to the Payee, Factor/Special Payee, or Bank Account based on normal functionality, however, per the Security section above you are not allowed to set up a vendor (type V) bank account for the One Time Payment address book record.

Alternate Payee - The Alternate Payee field defaults to the supplier address book number entered (OTP address number) when creating a voucher, however you should be aware that there is nothing preventing a change to this field either at time of entry or later. If this field is changed to a different supplier intentionally or otherwise, the payment will be made to the Alternate Payee.

Year End 1099 Reporting - The One Time Payment process was designed for payees that require no additional reporting to be made. If a payee requires a 1099, you need to enter a standard address book


record for the supplier. This is presuming that your address book record (F0101) for the OTP address number will not have a Tax ID or Person/Corp code associated with it. When the Person/Corp code is blank, all payments for that address book number are bypassed by the 1099 programs.

If you have payments for OTP payees that you want to review for possible 1099 reporting, you can run the One Time Payment Report, P044AB, for a list of all vouchers entered with this address number. If you determine there are suppliers/payments that need a 1099, you have to create a standard address book record for the supplier with the appropriate Tax ID and Person/Corp code. When you are processing the 1099s, you have to enter these payments through the AP Workfile Adjustments.


Move Alternate Payee to Top of Screen ► Alternate Payee Field on Standard Voucher Entry

Standard Voucher Entry (P04105) was enhanced with a processing option to allow the Alternate Payee field to be moved from the fold of the screen to the top detail line.

With two-cycle entry turned on, the user can now see the alternate payee field when entering vouchers.

Previously, when a user entered a voucher and later noticed that the supplier number was populated incorrectly, after changing it to the correct number, they had to open the fold to change the alternate payee as well. This enhancement gives the option to move this field so that the user does not have to press F4 to open the fold.

The enhancement adds this processing option, which allows the placement of this field higher up on the screen so that the fold does not have to be open to view it.


The following is an example, after populating the processing option for Alternate Payee screen format:


Fixed Assets

Integrity for Balancing General Ledger Detail to Fixed Assets ► G/L to Fixed Assets Integrity

The G/L to Fixed Assets Integrity report (P127013) is a detail report that displays differences between the General Ledger Account Balances (F0902) and the Fixed Asset Account Balances (F1202) files.

G/L to Fixed Assets Integrity (P127013)

The G/L to Fixed Assets Integrity report (P127013) is one of four Fixed Asset integrities provided to assist in identifying discrepancies between the General Ledger and Fixed Assets. It is a detail report that uses the FX Automatic Accounting Instruction (AAI) range of accounts to compare the Account Balances table (F0902) to the Asset Account Balances table (F1202) and then reconciles the differences through the Account Ledger table (F0911).

When the system finds accounts that are out of balance between the Account Balances (F0902) and Asset Account Balances (F1202), the program accesses the Account Ledger (F0911) detail to determine what each transaction would look like if it was posted to Fixed Assets. Based on the Account Ledger G/L Post Code (GLPOST) and Passed Code (GLALT3) values, the system prints on the report which side of the transaction, General Ledger, or Fixed Assets, is not posted.

Note

If a batch ends in error for any reason the Account Ledger (F0911) G/L Post Code and Passed Codes can be erroneously updated, thus care should be taken when reconciling entries.

As with all of the integrity reports, this report should be run on a regular basis.

Resolving Differences

Typical reasons for differences between General Ledger and Fixed Assets are:

• Entries are posted to Fixed Assets and not the General Ledger or vice versa. Post all entries.

• Changes to the FX AAI ranges were made after posting. All Fixed Assets accounts must be specified within the FX ranges of accounts.

• Changes were made to the Account Master (F0901). Run the Update Co#, BU/Obj/Sub - F1202 (P12802) global update.

• Records were purged from either the Account Balances (F0902) or Asset Account Balances (F1202), but not both. The same records must be purged from both tables.

Setup

Processing Options

1. Enter a '1' to print only those accounts where the Asset Account Balances (F1202)


net postings do not equal the Account Balances (F0902) net postings. If this processing option is not populated, all accounts in the FX Automatic Accounting Instructions (AAI) ranges are included on the report. 2. Enter the ‘as of'’ date. If no date is entered (default), each company's current period is used. 3. Enter a ‘1’ to print transaction detail. This option will print the exceptions between the Account Ledger (F0911) G/L Posted Codes and Passed Codes. If this option is left blank (default) the system will print balance information only. 4. Enter the ledger type. If no ledger type is entered, the 'AA' ledger will default. 6. Enter a ‘1’ to suppress the code explanation from printing. If left blank, only the code will print.

Data Selection

Data Selection can be used to limit the scope of the report and to show accounts within a certain company or business unit. It is recommended that different versions of the report be defined for specific data selection or sequencing.


General Accounting

Statement of Cash Flows Processing ► Statement of Cash Flows

The following details the steps necessary to produce a Statement of Cash Flows.

UDC Tables

• Review UDC 10/NB (Normal Balance). These identify the two types of account balances:

• Debit

• Credit

The Special Handling field for each type is hard coded and contains either a D (debit) or C (credit). When setting up cash flow rules, assign a value of D or C to each row description to specify whether the normal balance for the accounts in the row is a debit or credit.

• Review the activity codes/descriptions available in UDC 10/CF. These display on the report as subtotal descriptions and are based on the requirements for International Accounting Standards (IAS) 7.

Statement of Cash Flows Rules (P10520)

• Add Cash Flow Activity code 10 and an FS AAI that signifies the ending Object/Subsidiary account and description that prints Net Profit Before Taxes on the Statement of Cash Flows (i.e., FS06). The Rules Code is user-defined. These records are written to F10520.

This balance should coincide with the Net Profit Before Taxes balance on the Simple Income Statement (P10211), using the same through period number, fiscal year, and ledger type as the Statement of Cash Flows.


• Add Cash Flow Activity codes 20, 30, 40, 50, 60, and 70 to the same Rules Code. This is user-defined to include the descriptions and ranges of accounts to be included on the Statement of Cash Flows Reports. See additional descriptions below:

Activity Code

Description of Code Accounts to be Included Explanation

10 Net Profit Before Tax Includes account assigned to AAI FSxx. Same YTD balance as P10211 Net Profit Before Taxes.

20 Operating Profit Before Working Capital Includes adjustments to the operating profit before working capital such as accumulated depreciation, profit or losses on the sale of non-current assets, and interest paid.

30 Cash Generated from Operations Includes working capital such as inventories, receivables, and payables.

40 Cash Flow from Operating Activities Includes outflows such as interest paid, dividends paid, and tax paid.

50 Cash Flow from Investing Activities Includes non-current assets and proceeds on the sale of those assets.

60 Cash Flow from Financing Activities Includes proceeds on the issue of shares and loans and the redemption of certain shares and loan amounts.

70 Cash and Cash Equivalents Includes cash and bank accounts.

• The print sequence can be changed in the Rpt Seq column in the Statement of Cash Flows Rules.

• Enter a ‘1’ in the Option field of each Description line to bring up the Account Ranges for Cash Flow screen. Enter the appropriate Object/Subsidiary account ranges. A blank in the subsidiary field indicates that there is no subsidiary. An asterisk (*) indicates that the range includes all subsidiaries. Note the Action code before making additions/changes.

Statement of Cash Flows Report (P10521)

Processing options

1. Enter the company whose date pattern the report should use. If more than one company is selected in Data Selection, all date patterns must be the same. If the company is left blank, company 00000’s current financial reporting period and year will be used for the report’s period end date and date pattern. This should be a company that is included in Data Selection. 2. Enter the through period number and fiscal year. If period number and fiscal year are left blank, it will use the current period number of the company in processing option 1, or company 00000 if left blank. 3. Enter ledger type. If ledger type is left blank,


‘AA’ will be used. 4. Enter an optional rounding factor ‘ ‘, 0, 1, 2, 3, 4, or 5. 5. Enter the Rules Code name from F10520.

• Data Selection options:

Select a company (or companies) and print the Statement of Cash Flows. Company 00000 is a required value in the Dream Writer version’s Data Selection, as it is used when processing options are left blank and for printing the company name. All companies should have the same date pattern, currency, and account structure.

• Net Profit Before Taxes should be the same balance that is printed in the Simple Income Statement (P10211), using the same period number, fiscal year, ledger type, and company; with processing option 6 selected. If multiple companies were selected, they print as separate balances on P10211.

• When the Cash Flows Statement is printed, the program inserts ‘Increase in’ or ‘Decrease in’ text before the account description, based on:

If normal balance for account(s) is Debit, and actual balance is greater than (or equal to) zero, ‘Increase in’ is printed.

If normal balance is Debit, and actual balance is less than zero, ‘Decrease in’ is printed.

If normal balance is Credit, and actual balance is greater than (or equal to) zero, ‘Decrease in’ is printed.

If normal balance is Credit, and actual balance is less than zero, ‘Increase in’ is printed.

AFTER the above is determined, all balances are reversed (except Cash and Cash Equivalents) on the report.

• Each description entered in F10520 will print, with the F0902 balances accumulated from the ranges entered through the period selected.

The beginning Cash and Cash Equivalents section will print the beginning of year date and the balance will be beginning balances (APYC) of the cash and bank account ranges entered in Cash Flow Activity code 70.

The ending Cash and Cash Equivalents section will print the period end date selected and the balance will be the beginning balances (APYC) of the cash and bank account ranges entered, plus each period’s balances through the selected period end date.

• Net Cash Flow From Operating Activities is the subtotal of Cash Flow Activity Codes 10 through 40. Note that code 40 does not have a separate subtotal, but is included in the above subtotal description.

The Net Increase/Decrease in Cash and Cash Equivalents is the total of Cash Flow Activity Codes 10 through 60 (or Subtotals 40, 50, and 60).

When the Net Increase/Decrease in Cash and Cash Equivalents and the difference in Beginning and Ending Cash and Cash Equivalents is not equal, an Out of Balance error is printed at the end of the statement.


When Net Profit Before Taxes is blank, the message: ‘Net Income Before Taxes is Blank. Please verify that the FSAAI is correctly set up.’ prints at the end of the statement.


Intercompany Accounts in Balance Integrity Changes ► Balance Forward Amounts Included on Intercompany Integrity

The Intercompany Accounts in Balance integrity now includes imbalances between balance forward amounts.

The Intercompany Accounts in Balance integrity now indicates if there is a discrepancy found between the balance forward fields (GBAPYC), as well as the periods for the intercompany settlement accounts. If a discrepancy is found in the balance forward fields, a line with the APYC amounts for the two accounts prints below the line, for the same account, with the period amounts. When there is a discrepancy in the balance forward fields, the line with the period amounts prints even if there are no imbalances found in the periods. If there are only discrepancies in the period amounts, no line prints with the APYC amounts. A column was also added to the report to show the difference between the various amounts.


Human Resources Management

Payroll

Enhanced DBA Balance Transfer ► Enhanced DBA Balance Transfer

The Remaining Balance Transfer program was enhanced to allow the transfer of additional Deduction, Benefit, or Accrual balances when an employee transfers to a new company.

The DBA (Deduction, Benefit, and Accrual) Balance Transfer function was enhanced to allow the transfer of year-to-date balances for DBAs other than 401(k). When an employee’s company changes the Balance Transfer program is automatically invoked. DBAs displayed in DBA Balance Transfer can be selected for transfer or omitted.

To indicate that a DBA is subject to transfer, modify the DBA setup to include the “TB” transfer balance code.

First, add the TB code to user-defined code table 06/S2.

Second, add the TB code to the W2 IRS Defined Codes field in the Year-End Parameters window of the DBA Setup.


Declining balance DBAs are automatically handled by the Balance Transfer function. It is not necessary to add the TB code to the W2 IRS Defined Code field to transfer a declining balance DBA.


Employee Self-Service

Federal W-4 ► Employee Self-Service, Federal W-4 Changes

This enhancement to Employee Self-Service allows employees to submit a Federal W-4 online.

Overview

• Employees can add or update their W-4 information

• Employees or HR managers can print copies of the online W-4 form

• HR managers can review, approve, and upload employee W-4 information

• HR managers can inquire or report on approved employee W-4 requests

From menu G08ESS, choose ‘Change Federal W-4’. Enter or change all required fields (*) and SUBMIT. When you are finished entering and/or making changes, you can choose ‘print’ or ‘e-mail’. You have an option to return to the previous screen.




Distribution/Logistics

Inventory Management

As-Of File Inquiry ► As-Of File Inquiry

This is a new program to display records in the F41112. The new inquiry program allows users to inquire on inventory balances as of a period end, even if there are no detail transaction records for the period.

The Inventory As of File (F41112) is built by a batch program (P41542) from the detail Inventory Transaction Ledger (F4111). The inquiry over the F4111 allows the user to inquire in “running balance” mode, which displays a balance forward record as of a user-entered date. The program lists all transactions after that date and calculates the inventory balance after each transaction. The inquiry cannot provide accurate information once the detail F4111 records have been purged. This enhancement allows users to inquire on “on-hand balances” in any period in which detail transactions have been purged.

There is a view of the new screen (V41113). The screen is a summary of all records that match the search criteria in the header. The records are summarized by fiscal period. This program allows users to drill down into the item ledger, summary availability, and a detailed As of Inquiry. All drill down functions carry specific information for the Item As of Inquiry screen (V41113). The item number


and branch/plant are required fields. The fiscal year is populated with the current fiscal year as defined in on the company. The unit of measure field initially displays as the primary unit of measure.

Field Exit #5 displays the detail of the line selected. Users exit to the Item ASOF Detail Inquiry (P41114). Users can exit to the Item Ledger (P4111) using field exit #6 or use the function key “F8” to exit to the item ledger (P4111). The “ROLLDOWN” key adds 1 year to the Fiscal year and display records for that year with the other filter fields left the same. The “ROLLUP” key subtracts 1 year from the Fiscal year and display records for that year with the other filter fields left the same.

The following values are passed to the item ledger when field exit #6 is selected:

• Item Number

• Branch

• Location – if populated in the header search fields on the Item As Of Inquiry

• Lot – if populated in the header search fields on the Item As Of Inquiry

• Fiscal period beginning date to the “Date From” field

• Fiscal period end date to the “ Date Through “ field

The following values are passed to the item ledger when function key “F8” is selected:

• Item Number

• Branch/Plant

• Location – if populated in the header search fields on the Item As Of Inquiry

• Lot – if populated in the header search fields on the Item As Of Inquiry

• Fiscal year beginning date to the “Date From “ field


• Fiscal year end date to the “Date Through “ field

The following values are passed to Summary Availability when function key “F10” is selected:

• Item Number

• Branch/Plant


Details Exit – Option 5 from the Item As of Inquiry

The detail inquiry displays each record in the F41112, based on the search criteria in the header. The values that were entered in the Item As of Inquiry screen (V41113) are carried over to this screen. The period end date is populated based on period selected in the previous screen (V41113). The item number and branch/plant are required fields. The records display in location, lot/serial number, and G/L class code sequence.

Function key “F2” allows users to toggle between amount or quantity totals. Function key “F18” scrolls to the bottom of the screen and display the “Total” line. Users can exit to the item ledger (P4111) from this screen by using field exit #6 or use the function key “F8” to exit to the item ledger (P4111).

The following values are passed to the item ledger when field exit #6 is selected:

• Item Number

• Branch

• Location

• Lot

• Fiscal period beginning date to the “Date From” field

• Fiscal period end date to the “ Date Through “ field


The following values are passed to the item ledger when function key “F8” is selected:

• Item Number

• Branch/Plant

• Location – if populated in the header search fields on the Item ASOF Detail Inquiry

• Lot – if populated in the header search fields on the Item ASOF Detail Inquiry

• Fiscal period beginning date to the “Date From “ field

• Fiscal period end date to the “Date Through “ field


The following values are passed to the Direct ASOF Entry (P41112) when field exit #7 is selected:

• Item Number

• Branch/Plant

• Location

• Lot

• G/L Class Code

• Fiscal Year



Procurement

Received, not Vouchered Reconciliation ► Reconciling the F43121 (Received Not Vouchered) to the F0911 (Account Ledger)

This new report compares corresponding records from F43121 and F0911 for the Received Not Vouchered account.

Previously, when reconciliation was sought for the RNV accounts, the following procedure was used:

• Run the Received Not Vouchered Reconciliation report (R43450) for a given account

• Create a Worldwriter report for the Account Ledger file (F0911)

• Manually reconcile the records in the reports

This process has the following drawbacks:

• The R43450 shows only Open Amounts. Does not list all Receipt and Voucher records that led to the Open Amount

• The Worldwriter report lists all transaction on the account i.e. Receipts and Vouchers. There is no one-to-one correspondence between the records on the report

• The Worldwriter report also lists stand-alone vouchers

• F43121 and F0911 records are on different reports, which makes manual reconciliation cumbersome

This new report, on the other hand, compares corresponding records from F43121 and F0911. Then the report gives the final open amount on the F43121 and the sum of all transactions on the F0911. If these values are different, the discrepancy is printed in a separate column. This makes it easier for the user to reconcile differences.

Program Logic

The program P43451 retrieves the Open Amount for a PO line from the F43121. Data selection and Processing Options can be used to filter records. Only those Receipt lines with a non-zero open amount are listed.

From the F43121 Match Type 1 record, the Document Number and Type are used to get the corresponding G/L record from F0911, for the given RNV account. All the Match Type ‘2’ records for the PO (Vouchers) are found from the F43121 and corresponding G/L records are retrieved from F0911. All F0911 amounts for the given RNV account are listed and their sum is compared to the Open Amount from F43121. The discrepancies, if any, are printed on the report.


Assumptions and limitations

• This report is reliable only when journal entries are not summarized – both at Receipt and at Match time

• Any tax amount and/or landed costs related to the PO are not listed because taxes and landed costs have a separate RNV account

• The report cannot be used to look at transactions affecting an account for a given period

• If Receipt Routing is used, the document numbers are different in F0911 and F43121


Database Changes

Database Changes to F4141 and F43099 ► Database Changes to F4141 and F43099

New Fields were added to the F4141. The F4141 was changed to incorporate the “Reason Code” in Cycle Count Entry. If the on-hand quantity in the F41021 was 100 (for example) and we physically counted 110, a reason code can now be added to explain why there was a difference.

New Fields were added to the F43099. The F43099 is the receipt routing ledger file. When a PO is received into routing, an OV document number is created and this transaction gets written to the F43121. However, no F0911 record is generated. When the quantity hits the final stage in routing, a separate OV document number is created and that number gets written to the F0911 and the F4111. The F43099 was changed to store the final OV document number. This completes the link between the receipt transaction, the F0911, and the F4111. The OV number in the F43121 will not be changed.

F4141

CU Level Number of Fields Record Length A7.3 CU15 & below 29 268

A7.3 CU16 30 271

New Fields added to F4141

PJRCD Reason Code


F43099


A7.3 CU16 29 145

New Fields added to F43099:

POMCU Business Unit

POITM Item Number (short)

POKCO Document Company

PODOC Document Number

PODCT Document Type

PODGL G/L Date

POITIS In-Transit/In-Stock

POVPEJ Valuation End Date


Manufacturing

Shop Floor Control

Lot Numbers at Work Order Creation ► Assign Lot Number using Next Numbers at Work Order Creation

Work order generation (P48013) now supports both a processing option and a function key exit to optionally enable use of next numbers when assigning lot number to be used for the lot controlled item being produced.

Overview

In previous releases, assignment of lot numbers using next numbers could only be done at one of the transaction points for lot number creation, such as work order completions. Some business modes have the need to assign lot numbers using next umbers at the time of work order creation. An option was added to enable next number control in the assignment of the lot number to be used for the work order as the work order is being created. As P48013 works both with manual entry or in response to MRP messaging responses, addition of a processing option and a function key to optionally drive lot assignment through next numbers was critical in enabling maintenance of as much control as is needed to fulfill business needs in the assignment of lot numbers.

Setup

Set up items as Lot Process Type 2:


Example:

Assign Lot Number using Next Number at Work Order Creation

Automatic Generation

Set Processing Option in P4801 Enter/Change Work Order for Automatic Lot Number Generation. Use this Processing Option if you want automatic generation of Lot Numbers, when processing MRP Messages to create Work Orders.


Next Numbers for Lot Number:


Enter Work Order

Lot Number is automatically generated:


Generation with Function

Turn off Processing Option for Automatic Generation:

Enter Work Order:


Function 23 Assign Lot Number:


Lot Number Assigned using Next Numbers:



Database Changes

Database Changes for Actual Costing ► Database Changes for Actual Costing

Six files were changed and one file was added. Changes were made to the following files: F3009, F3111, F3112, F3102, F3003, and F31122. New file, F4801T, was added.

Six files were changed:

• F3009 – Manufacturing Constants

• F3111 – Work Order Parts List

• F3112 – Work Order Routing

• F3102 – Work Order Variance

• F3003 – Routing Master File

• F31122 – Work Order Time Transactions (hours and quantities)

One new file was added:

• F4801T - Work Order Master Tag File

Changes Were Made to the Following Six Files:

F3009


A7.3 CU16 36 125

New Fields added to the F3009:

MARS Machine Rate Source

LARS Labor Rate Source

URCD User Reserved Code

URDT User Reserved Date

URAT User Reserved Amount

URRF User Reserved Reference

URAB User Reserved Number


Note

A Special Job on menu G97U16 #15 for the file F3009 must be run during the Special Jobs process of the install. The default values in the data dictionary for items MARS and LARS must be entered prior to running this conversion program.

Special Job P3009CNV (G97U16 option 15):

MARS: A code that specifies the source for machine rates when the system calculates routing costs for an estimate. Valid values are:

1. Work Center Rates table (F30008)

2. Equipment Rates table (F1301)

LARS: A code that specifies the source for labor rates when the system calculates the routing costs for an estimate. Valid values are:

1. Work Center Rates table (F30008)

2. Employee Labor Rates table (F00191)


F3111


A7.3 CU16 74 569


CTS4 Amount - Unaccounted Direct Labor

CTS7 Amount - Unaccounted Scrap

CTS8 Units - Unaccounted Scrap

F3112


A7.3 CU16 85 585


NUMB Asset Item Number

CTS7 Amount - Unaccounted Scrap

CTS8 Units - Unaccounted Scrap

COST Cost Component (UDC 30/CA)

F3102


A7.3 CU16 35 280


UCPU Unaccounted Completed Units

UCPA Unaccounted Completed Amount

USCU Unaccounted Completed Units

USCA Unaccounted Scrapped Amount



F3003


A7.3 CU16 54 405


NUMB Asset Number

F31122


A7.3 CU16 39 308


NUMB Asset Number

The Following New File was Added:

F4801T

CU Level Number of Fields Record Length A7.3 CU16 5 34

Fields in the F4801T:

DOCO Order Number

LEDG Cost Method

CTS4 Unaccounted Direct Labor

CTS7 Unaccounted Scrap Amount

CTS8 Unaccounted Scrap Units

Documents

Net_Change_JDEWorld_A73_16