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Officer Information Booklet2015-2016

Table of Contents

Why should you run?……………………….…………..1Criteria..........................................................................3President's Duties………….........……………….……...4Vice-President's Duties…..................………………....5Secretary's Duties…….........................………………..6Treasurer's Duties…………............………………….....7Bulletin Editor's Duties……………….....…………….....8Webmaster's Duties...............................................…..9

Why should you run?

Hi everyone! We created an officer booklet for you! Maybe you’re wondering what each position entails, maybe you’re wondering about the benefits of being a Key Club officer, or maybe you’re interested in being a Key Club officer – whatever it is may, we hope that this booklet will help you understand the role andwhat is fit for you.

Running for a position not only shows your dedication to Key Club, but to your school and community as well. You will be able to build friendships between other officers who hold your position in other schools and your fellow board members. As a board member, you can mold the club any way you want it as long as you keep the Key Club ideals. For sophmores, running for a club position can be the first step to running for district and international positions. Holding a positon also looks good on your college résumé as long as you are dedicated to your job!

And who knows? You might run unopposed!

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What is Key Club? Each Key Club is led by a student board. One of many things that make Key Club different from other organizations is that it is a student-led organization. Student officers make the executive decisions and are responsible for planning and executing events without faculty advisors/Kiwanis advisors mentioning deadlines. They can give advice, however they will not be the ones reminding of deadlines and what to do for each project. That is the magic of Key Club.

Who are on the club board? The positions that our club have are club president, club vice-president, club secretary, club treasurer, club bulletin editor, and club webmaster. Committee chair positions will be determined by the club board members elects. More committees can be created by the new board whenever more help is needed. Most clubs usually have about three to six committees depending on the need.

If you have any questions, please E-mail any of us or message us on Facebook. President questions – michelle.feng614@gmail.com Vice-President questions – rayatrahman@live.com Secretary questions – michelle.feng614@gmail.comTreasurer questions – tunooswe.peter@gmail.com Bulletin Editor questions – khom.events@nydkc11.org Webmaster questions – crystallow93@gmail.com

How can I run? If you are interested in running for an officer position, sign up here: goo.gl/forms/lZdji8Bni8 You will be elected by the club based on a 3 minute speech and 2 minute caucus or question/answer session.

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Mandatory: The candidate must have paid dues in the 2014-2015 service year. If you have any questions about this, please E-mail nestmkeyclub@gmail.com or ask your Club President. Mandatory: The candidate must be a member in good standing of New York District of Key Club International. Mandatory: The candidate should have a passion for service and be active in the home, school, and community. Suggested: The candidate should understand the work they will be putting in for the club and will be going above the basics.

Deadline to sign up for President/Vice-President/Secretary election: February 11th at 11:59:59 PM. Deadline to sign up for Treasurer/Bulletin Editor/Webmaster election: February 25th at 11:59:59 PM.

When is the election? The President/Vice-President/Secretary elections will be on February 12th during the normal Key Club meeting. The Treasurer/Bulletin Editor/Webmaster elections will be on February 26th during the normal Key Club meeting.

Criteria

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Club President's Duties

"Being president requires dedication. I attended as many events as I could. When I ran for this position, I wanted to change something within the club. Even though, there are times when people do not cooperate (this is the same for all positions) which causes you to have to do more work, it is all worth it in the end. Having this position has allowed me to manage my time more efficiently. I was able to communicate with tons of people. and having this position is the highlight of my high school time here at NEST+m."

-Michelle Feng, NEST+m Club President, 2013-2014

Above all.. Each officer is a general member – just with more responsibilities. Officers are still required to gain service hours and attend every meeting.

Michelle’s Pros/Cons

Pro: You get to meet tons of people from all over your division. You have the power to change a larger group of people than if you were a member. You can decide on events/projects to do.

Con: Your term ends in April and sometimes not everyone cooperates.

• Recruits members.• Run and plan club and board meetings.• Appoint committee chairs.• Develop relationships with faculty advisors and Kiwanis clubs. (These adults can be a huge resource for your club, so attending their regular meetings and sharing club updates is important. )• Sets and monitors goals of the club.• Maintains regular communication with the lieutenant governor.• Attends service events on a regular basis.• Set an example for Key Club members.

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"The vice president serves the president, other club officers, committees and the general membership. He or she is also expected to learn the duties of the president in order to fill in or take over as necessary." -keyclub.org

Club Vice-President's Duties

Above all.. Each officer is a general member – just with more responsibilities. Officers are still required to gain service hours and attend every meeting.

• Steps in for the president when the president is absent.• Serves the president, other club officers, committees and general membership.• Attends service events on a regular basis.• Set an example for Key Club members.

Rayat’s Pros/Cons

Pro: You get to boss people around.

Con: You have to be the president's bitch. VP fun depends on the president.

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"As secretary, I learned about the inner-workings of my club and how to efficiently update club records. You have to maintain almost all club records, and although it isn't very difficult, it's time consuming (especially for a junior). As the year went on, I found that it was easiest to just submit forms as soon as the last project passed. You learn to manage your time and come out knowing more about your Key Club."

- Jackie Weng, Hunter College High School Club Secretary, 2014-2015

Club Secretary's Duties

• Submits monthly report forms (MRFs) every 10th of the month.• Updates club roster.• Keeps track of attendance at club meetings and events.• Attends service events on a regular basis.• Set an example for Key Club members.

Above all.. Each officer is a general member – just with more responsibilities. Officers are still required to gain service hours and attend every meeting.

Pros/Cons

Pros: You can tell which member is active. You are able to inform members on the events by having agendas and/or minutes. You like the idea of having a more organized system so it is user-friendly for members. You get to talk about what you did at events by writinga paragraph or so about each event into the club monthly report forms to the district secretary. Your LTG becomes more aware of what your club does through the monthly report forms.

Con: It is time-consuming.

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"A treasurer organizes fundraisers, which requires careful planning, which may seem difficult at first, but you will learn over time that nothing is perfect. You will gain a lot of leadership experience in general working with all the other members of the cabinet to make Key Club a success."

-Nicole Ng, Stuyvesant High School Club Treasurer, 2014-2015

Club Treasurer's Duties

• Records and counts money earned from fundraisers.• Manages club budget and finances.• Be aware of all school policies regarding student organization financial accounts.• Attends service events on a regular basis.• Set an example for Key Club members.

Above all.. Each officer is a general member – just with more responsibilities. Officers are still required to gain service hours and attend every meeting.

Tun's Pros/Cons

Pro: Greater involvement in the club.

Con: Reimbursements from the administration take a long time.

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"The bulletin editor is one of the most underrated positions. Most people don't realize the amount of work the bulletin editor does."

-Kevin Hom, NEST+m Club Bulletin Editor, 2013-2014

Club Bulletin Editors's Duties

• Creates the club newsletter and publications (like this one!).• Submit articles to higher publications.• Follow the Key Club Brand Guide.• Document service through pictures.• Attends service events on a regular basis.• Assists the webmaster with any pictures he/she may need.• Set an example for Key Club members.

Above all.. Each officer is a general member – just with more responsibilities. Officers are still required to gain service hours and attend every meeting.

Kevin's Pros/Cons

Pro: You get to create a publication everyone views.Con: It is difficult obtaining articles and pictures.

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"I learned the importance of keeping close and strong relationships with the organizations that I helped; it wasn't about helping them with one event and getting it over with, it was about establishing a partnership, where we could come back whenever they needed us. When you are committed to service, others will take notice and follow your lead."

-Danny Qiu, New York District Key Club District Webmaster, 2013-2014

Club Webmaster's Duties

• Creates and maintains the club website.• Attends service events on a regular basis.• Assists the bulletin editor with any pictures he/she may need.• Set an example for Key Club members.

Above all.. Each officer is a general member – just with more responsibilities. Officers are still required to gain service hours and attend every meeting.

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• Have communication with the Lieutenant Governor of your division, Kiwanis advisor, faculty advisor. Local, club, division, and district updates and events are to be included on the website. • Attendance at a minimum of two meetings of the sponsoring Kiwanis Club. Involvement in at least one project with a sponsoring Kiwanis Club. • Performance of at least 50 hours of community service. • Attendance at a minimum of 2 divisional meetings. • Attend one of the training conferences/conventions.

All elected club officers must:

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If you win, get ready to lead some of the most dedicated members of Division 11!!

GOOD LUCK!!

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