Operations and Choice Neighborhood Committee Meeting

March 26, 2015

Create dynamic communities where people thrive

Board of Commissioners

Chairman Vice-Chairman Commissioner Commissioner Commissioner Commissioner Morris Stribling, DPM Charles R. Muñoz Karina C. Cantu Ramiro Cavazos Yolanda Hotman Lisa Rodriguez

Operations and Choice Neighborhood Committee

Morris Stribling, DPM, Chair, Yolanda Hotman, Member, Lisa Rodriguez , Member

Interim President & CEO

David Nisivoccia

San Antonio Housing Authority

Operations and Choice Neighborhood Committee Or Special Board Meeting**

Blanco Apartments, 906 W. Huisache, San Antonio, Texas 78201 1:30 p.m., Thursday, March 26, 2015

The Board of Commissioners will convene for a Committee or Special Board Meeting for discussion and action on the following matters:

1. Meeting called to order. The Board of Commissioners or its committee may hold a closed meeting pursuant to Texas Government Code § 551.071-076 for consultation concerning attorney-client matters, real estate, litigation, personnel, and security matters. The Board or committee reserves the right to enter into closed meeting at any time during the course of the meeting.

CHOICE NEIGHBORHOOD

2. Update and discussion regarding Choice activities relating to People, Housing and Neighborhood. (Tim Alcott, Development Services Officer; Beverly Watts Davis, Choice Community Engagement Project Director, Adrian Lopez, Director of Community Development Initiatives).

OPERATIONS

3. Hold a Public Hearing; and consideration and appropriate action regarding Resolution 5469, authorizing

the proposed 2015-2016 Moving to Work (MTW) Agency Plan, including revisions to the MTW Plan, the Public Housing Admissions and Continued Occupancy Policy (ACOP), the Housing Choice Voucher Administrative Plan (Admin. Plan), the Capital Fund Program Plan (CFP), and the 5-year Capital Improvement and Development Plan. (Richard Milk, Director of Policy and Planning; David Clark, Public Housing Director; Deborah Flach, Director of Housing Assisted Programs).

4. Consideration and appropriate action regarding Resolution 5465, approving a contract for Apartment

Marketing Services to United Advertising Publications, Inc. dba For Rent Media Solutions for an annual amount not to exceed $40,000.00 for a period of one year, with the option to renew for one additional one-year (1) term. (Steven Morando, Director of Procurement; Kristi Baird, Assistant Director for Non Profits).

5. Consideration and appropriate action regarding Resolution 5470, authorizing an award of contracts for unit make ready services for Public Housing to the following companies: A & S Landscaping (HABE, Section 3 Business); EA Contractor (HABE, Section 3 Business); Garcia Brothers Make Ready & Repairs (HABE, Section 3 Business); Geofill Material Technologies (WBE, Section 3 Business); MDC Painting (HABE, Section 3 Business; Montemayor General Contractor (HABE, WBE, Section 3 Business); R & J Muniz Remodeling (HABE, WBE, Section 3 Business); and Trevino Contractors

(HABE, Section 3 Business); each for an amount not to exceed $200,000.00 annually; all for a period of one (1) year with the option to renew for four (4) additional one (1) year periods. (Steven Morando, Director of Procurement; David Clark, Director of Public Housing).

6. Update and discussion regarding Victoria Commons Master Plan. (Tim Alcott, Development Services and Neighborhood Revitalization Officer; Ramiro Maldonado, Senior Development Planning Manager).

7. Update and discussion regarding Westside Reinvestment Initiative. (Tim Alcott, Development Services

and Neighborhood Revitalization Officer; Lori Hall, Assistant Director of Real Estate and Homeownership).

8. Update and discussion regarding rebranding of Springhill Apartments. (Kristi Baird, Director of Public Housing).

9. Update and discussion regarding Capital Fund Program (CFP) timelines. (Hector Martinez, Director of

Construction Services).

10. Adjournment. Note: Whenever the Texas Open Meetings Act (Section 551.001 et seq. Of the Texas Government Code) provides for a closed meeting in matters concerning legal advice, real estate, contracts, personnel matters, or security issues, the Board may find a closed meeting to be necessary. For convenience of the citizens interested in an item preceded by an asterisk, notice is given that a closed meeting is contemplated. However, the Board reserves the right to go into a closed meeting at any other item, whether it has an asterisk or not, when the Board determines there is a need, and a closed meeting is permitted under Chapter 551 of the Texas Government Code that permits the closed meeting. ** Note: If a quorum of the Board of Commissioners attends the Committee Meeting, this meeting becomes a Special Meeting of the Board, but no Board action will be taken other than recommendations to the full board, unless the full Board is present.

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

1

MEMORANDUM

To: Choice Neighborhood and Operations Committee

From: David Nisivoccia, Interim President and CEO

Presented by: Tim Alcott, Development and Neighborhood Revitalization Officer Beverly Watts Davis, Choice Community Engagement Project Director Lorraine Robles, Int. Dir., Development and Neighborhood Revitalization Lori Hall, Asst. Director, Real Estate and Homeownership Adrian Lopez, Director, Community Development Initiatives

Re: Update and discussion regarding Choice activities relating to People, Housing and Neighborhood. ____________________________________________________________________________

SUMMARY: The following narrative describes activities related to the three core components of the Choice Neighborhood Initiative, which are People, Housing and Neighborhood. The following activities are associated with metrics submitted to HUD on both a quarterly and annual basis, with the updates from last month highlighted.

People These metrics are being reviewed and revised, and will be submitted to HUD for approval. The updated metrics will be provided to the April Choice Neighborhood and Operations Committee.

Neighborhood

Objective: Improved interaction, coordination, and shared resources Accomplishments 2014 Target Progress StatusSt. Philip’s College will establish a Committee to capture history of EastPoint and support the revitalization efforts of the neighborhood.

Eastpoint Shine – Collaborative partnership with the CoSA and the Mission Continues, which resulted in March 14 Paint-A-Thon.

CoSA and PaCT will conduct a 30-day MegaSweep of Eastpoint to collect trash and other debris and remove free-roaming animals.

4 partnership projects completed

Exceeded Goal

To date, 9 partnership projects completed

Ongoing

Objective: Improve economic conditions in neighborhood by increasing the number of new businesses. Accomplishments 2014 Target Progress StatusIndatatek company will be relocating to Eastpoint

3 business On Track Ongoing

Objective: Improve real estate conditions in neighborhood by increasing the number of building permits and façade improvements Accomplishments 2014 Target Progress Status964 Permits in 78202 and 78203 zip codes were 40 building Exceeded Goal Ongoing

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

2

granted in 2014 for building improvements 12 façade improvement projects were complete in Eastpoint of which 5 of those were in the Choice footprint Choice façade improvement program will improve 15 businesses

permits granted

Staff will continue to track new permits. Staff will execute a contract with CoSA CCDO to implement this project.

Objective: Improve neighborhood real estate conditions by SAHA lot purchases and home sales Accomplishments 2014 Target Progress Status 2 lots have been purchased and closed and 4 more lots are under contract. Neighborhood Stabilization Program (NSP) contract: Staff will exhaust CoSA NSP monies to buy lots; due to 6 Recognized Environmental Conditions being reported on New Braunfels that could impact the Infill project, staff is re-examining subsequent Environmental Review Records (ERR) for the Phase I Target Area in the Choice Footprint: There are problematic properties off N. New Braunfels, so the target area will be scaled back in an attempt to avoid ERR issues.

7 lots purchased

On track (CCI Plan will fund 18 more lot purchases in 2015)

Ongoing

Objective: Reduction in Crime, Code Enforcement concerns, and free-roaming animals for Easpoint that includes Choice zip codes of 78202, 78203, and 78208)) Accomplishments - (This data is from CoSA for Easpoint that includes Choice zip codes of 78202, 78203, and 78208))

Byrne Grant 2014 Target

Progress Status

Crime – in FY14 (from Oct. 1, 2013 to present), violent crime has decreased by 6.9%.

5% decrease in violent crime

Exceeded Goal (CCI Plan will provide $200K for Community Safety Center)

Ongoing

Establishment of the Resurgence Collaborative Re-Entry Initiative for Eastside probationers, formerly incarcerated persons, and their families.

Establish Collaborative Partners w/ MOAs for 2015

Achieved Goal Completed 8 MOAs with partner organizations and 3 more MOAs are

Ongoing

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

3

currently in-progress.

Development of a Community Safety Center to decrease crime along New Braunfels Ave. through community engagement, multi-agency collaboration, and hot spots targeting.

Reach out to potential partners for Center, identify best practices, and explore potential locations.

Achieved Goal: Three potential locations scouted. Met with over 11 potential law enforcement agencies with soft commitments from 9 partners to-date. MOAs are in progress and Center buy-out and renovation is awaiting Choice CCI Budget approval.

Ongoing

Develop Crime Prevention Through Environmental Design (CPTED) measures along New Braunfels Ave. to decrease crime and increase business activity.

Identify best practices and locations for targeted CPTED measures.

Achieved Goal: Best practices identified. CPTED Analyst coming to San Antonio to aid in implementation. Trinity University will conduct an analysis of the corridor by April 2015.

Ongoing

Canine – in FY14 (from Oct. 1, 2013 to present) Animal Care Services impounded 949 animals and issued 185 citations.

200 animals impounded

Exceeded Goal Ongoing

Code Enforcement – 34 buildings were demolished, 811 vacant structures were secured and boarded up, and 3,420 lots/yards mowed.

10 buildings demolished

Exceeded Goal Ongoing

Solid Waste Management collected in Eastpoint included 151 tons of waste from illegal dumping piles.

50 tons collected

Exceeded Goal Neighborhood (Sweep of 30-50 blocks will be held in April 2015)

Ongoing

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

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Housing

Metric Activity Involuntary Termination One former Wheatley Courts family was involuntarily terminated

for cause during the month of February. Demolition Project is slightly behind and estimated date of completion is

April 25, 2015. Plan in place to mitigate time lost and will result in a change order to the schedule, but not to the budget. Project is 51.86% Complete.

Replacement Housing Phase I Sutton II (The Park at Sutton Oaks) – 49 replacement units are now 100% complete with 9 occupied by former Wheatley residents. The Development as a whole is 97% occupied. Phase II Dispo Approval Pending Application submitted May 12, 2014. HUD sent a draft Disposition Approval and revisions were made by SAHA; HUD Choice team agreed with changes on February 25, 2015. Waiting on final formal approval letter. Center City Housing Incentive Policy Agreement COSA is revising agreement so that there will be one for each phase. Phase II information was sent on February 25, 2015. Agreement is pending from the COSA. MBS issued an RFQ/RFP for Housing General Contractor MBS is currently in final negotiations with the selected contractor.

RFP for Equity Investors RBC/Capital One has been selected as the equity and debt providers. Financing calls for closing are underway. PBV Agreement Request for 8 units in Wheatley Phase II Staff has submitted to HUD. Public Improvements Additional Services Agreement for Public Improvements was approved December 8, 2014. RFP for contractor will be issued April/May 2015. Pending Agreement with COSA for Phase II and III ($1M CDBG funds). Pending Agreement with SAWS for Phase II and III. Low Impact Development (LID) Improvement Meeting with Bexar County regarding funding for LID improvements at the Wheatley Development held on February 23, 2015. CAD drawings were provided to the County for review. Outcome pending.

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

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Phase III Tax Credit Application 9% LIHTC Full application submitted Friday, February 27, 2015. Phase IV Status of the 36 Properties: * Acquired 20 * Under Contract 6 * Petitions filed 10 (2 hearings have been set) Goal is to have full control of all 36 parcels by May 30, 2015 and complete abatement and demolition by October 31, 2015.

Non-Replacement Housing

Phase I Sutton II (The Park at Sutton Oaks) – 208 units were complete as of June 17, 2014. Of the 208 units 159 Non-replacement units were created. Of those 159 units, 46 are market rate units and 113 units are affordable.

FINANCIAL IMPACT None at this time. ATTACHMENTS None

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

BOARD OF COMMISSIONERS Operations and Choice Neighborhood Committee

HOLD A PUBLIC HEARING; AND CONSIDERATION AND APPROPRIATE ACTION REGARDING RESOLUTION 5469, AUTHORIZING THE PROPOSED 2015-2016 MOVING TO WORK (MTW) AGENCY PLAN, INCLUDING REVISIONS TO THE MTW PLAN, THE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY PLAN (ACOP), THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN (ADMIN. PLAN), CAPITAL FUND PROGRAM PLAN, AND 5-YEAR CAPITAL IMPROVEMENT AND DEVELOPMENT PLAN.

_______________________________ ______________________________ David Nisivoccia Richard Milk Interim President and CEO Director of Policy and Planning _________________________________________________________________________________ REQUESTED ACTION: Hold a Public Hearing; and consideration and appropriate action regarding Resolution 5469, authorizing the proposed 2015-2016 Moving to Work (MTW) Agency Plan, including revisions to the MTW Plan, the Public Housing Admissions and Continued Occupancy Policy (ACOP), the Housing Choice Voucher Administrative Plan (Admin. Plan), the Capital Fund Program Plan (CFP), and the 5-year Capital Improvement and Development Plan. PURPOSE: To move forward with the implementation of the Moving to Work program and revisions to the policies governing SAHA’s Public Housing, Housing Choice Voucher and Capital Fund programs. FINANCIAL IMPACT: Under SAHA’s MTW Plan, Public Housing, Non-Profit Housing, Housing Choice Voucher Program and Capital Fund resources are all combined into a single fund with full funding flexibility. All MTW initiatives will continue to be funded from this single fund. SUMMARY: The U.S. Department of Housing and Urban Development (HUD) requires Public Housing Authorities (PHAs) to annually submit a five-year plan and an annual business plan, commonly referred to as the Agency Plan(s). Due to SAHA’s designation as a Moving-to-Work (MTW) agency, the MTW Plan serves as SAHA’s Agency Plan. The MTW Plan includes: the Public Housing Admissions and Continued Occupancy Plan (ACOP), the Housing Choice Voucher Administrative Plan (Admin Plan), and the Capital Fund Program Plan. The MTW Plan will also describe SAHA’s policies, programs, operations, strategies and flexibilities in meeting the local housing needs and goals. SAHA is on track to complete the 2015-2016 Agency Plans in time for April 15, 2015 submission to HUD, as described in the following pages.

I. Proposed New MTW Activities A. FY2016-1 180-Day Limit for Reverification of Applicant Income

This activity extends the time limit from 90 to 180 days before re-verification of income is required for applicants for public housing.

This change would allow for faster housing of applicants, particularly given the new admissions practice of “pooling” applicants for specific properties prior to move-in.

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

The 180-day limit is the same as that used in SAHA’s Housing Choice Voucher program.

B. FY2016-2 Biennial and Triennial Notification of Rent Type Option ● PHAs are typically obligated to inform Public Housing residents on an annual

basis that they have an option of paying income-based rent or a flat rent. ● This activity allows SAHA to inform residents of this option in accordance with their

re-examination schedule (bi- or triennial). ● A resident may still choose a different rent type at any time, independent of the

notification.

II. Changes to Current MTW Activities A. FY2011-1e Preservation and Expansion of Affordable Housing

● Update to include new 5-year Capital Improvement and Development Plan analysis and schedules, including the investment of approximately $16.3 million in capital repairs to public housing properties.

B. FY2014-1 Streamline Reexamination Requirements and Methods (HCV) ● This activity is proposed to be cancelled and removed from the MTW Plan. ● Streamlining measures are now allowed without MTW Activity or waiver by PIH

notice 2012-15.

III. Revisions to Housing Choice Voucher (HCV) Administrative Plan

A. Ensure smoke detectors are placed outside each bedroom B. Require individual utility meters per unit, per service C. Clarify responsibilities when life-threatening conditions are identified during an inspection

IV. Revisions to Public Housing Admissions and Continued Occupancy Policy (ACOP)

A. Require applicants to settle debt in full to other PHAs before admission to SAHA B. Extends to 180 days age of data used for rent verification C. Clarifies consequences of residents rejecting transfer offers, with or without good cause D. Update re-examination schedules to match with new biennial and triennial schedules

V. Capital Fund Program (CFP) SAHA plans to invest $16,334,125 for capital repairs / replacements at the following Public Housing Properties:

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

Property Name Budgeted

Expenditure

Sahara Ramsey $425,000

Lewis Chatham $250,000

Jewett Circle $212,875

Westway Apartments $376,226

Victoria Plaza $10,000,000

Charles Andrews $2,879,484

Le Chalet $1,277,670

Morris Beldon $ 912,870

Funding will be from a combination of Moving to Work (MTW) and Capital Fund Program (CFP) resources. Timeline ● August – November 2014

● August 26: Initial staff meeting (Preliminary goals) ● November 18: Sr. Team confirmation of timeline and priorities

● December 2014 ● December 10: First MTW Advisory Board Meeting

● January 2015 ● January 14: MTW Advisory Board Meeting ● January 21: Leadership review of annual goals

● February 2015 ● Public input on recommended activities for all Agency Plans. Meetings held at various

sites to solicit the input of Public Housing residents and Housing Choice Voucher participants.

● March 2015 ● Public Hearing scheduled during Choice-Operations Committee Meeting

● April 2015 ● Consideration by Board of Commissioners ● Submission to HUD

ATTACHMENTS: Resolution 5469 Presentation

SAN ANTONIO HOUSING AUTHORITY March 25, 2013

SAN ANTONIO HOUSING AUTHORITY

Resolution 5469

RESOLUTION 5469, AUTHORIZING THE PROPOSED 2015-2016 MOVING TO WORK (MTW) AGENCY PLAN, INCLUDING REVISIONS TO THE MTW PLAN, THE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY (ACOP), THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN (ADMIN PLAN), CAPITAL FUND PROGRAM PLAN, AND 5-YEAR CAPITAL IMPROVEMENT AND DEVELOPMENT PLAN. WHEREAS, the Board of Commissioners of the San Antonio Housing Authority, a public instrumentality created pursuant to the laws of the State of Texas (“SAHA”) must approve the 2015-2016 Moving to Work (MTW) Agency Plan for fiscal year 2015-2016 including the revised MTW Plan, Public Housing Admissions and Continued Occupancy Policy (ACOP), the Housing Choice Voucher Administrative Plan and the Capital Fund Program; and WHEREAS, the Board of Commissioners of the San Antonio Housing Authority also desires to authorize the submission of the 2015-2016 MTW Agency Plan to the U.S. Department of Housing and Urban Development (“HUD”); and WHEREAS, the Board further desires to authorize the Chairman and the President and CEO to execute and submit to HUD such certifications and other documents that they deem necessary or advisable in connection with the submission of the MTW Agency Plan. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5469 authorizing the proposed 2015-2016 Moving to Work (MTW)

Agency Plan, including revisions to the MTW Plan, the Public Housing Admissions and Continued Occupancy Plan (ACOP), the Housing Choice Voucher Administrative Plan (ADMIN PLAN), Capital Fund Program Plan, and 5-year Capital Improvement and Development Plan; and

2) Authorizes the Chair and President and CEO to execute and submit such certifications and other documents as necessary for the submission of the 2015-2016 MTW Plan to HUD.

Approved the 2nd day of April 2015 _____________________________ Morris Stribling Chair, Board of Commissioners Attested and approved as to form: ______________________________ David Nisivoccia President and CEO

Operations and Choice Neighborhood CommitteeMarch 26, 2015

• Annual submission of Agency Plans to HUD• Moving to Work (MTW) Plan

• Public Housing Admissions and Continued Occupancy Plan (ACOP)

• Assisted Housing Programs Administrative Plan

• Capital Fund Program (CFP) Plan

• 30-day Comment Period • February 18 – March 25, 2015

• mtw@saha.org

• Mail and in-person:

• SAHA / Attn: Policy & Planning

• 818 S. Flores

• San Antonio, TX 78204

• August – November 2014• August 26: Initial staff meeting (Preliminary goals)• November 18: Sr. Team confirmation of timeline and priorities

• December 2014• December 10: First MTW Advisory Board Meeting

• January 2015• January 14: MTW Advisory Board Meeting• January 21: Leadership review of annual goals

• February 2015 • Public input on recommended activities for all Agency Plans. Meetings held at

various sites to solicit the input of Public Housing residents and Housing Choice Voucher participants.

• March 2015• Public Hearing scheduled during Operations and Choice Neighborhood

Committee Meeting

• April 2015• Consideration by Board of Commissioners• Submission to HUD

• FY2016-1 180-Day Limit for Re-verification of Applicant Income • Extends time limit from 90 to 180 days before re-verification of

income is required for applicants for public housing

• Allows for faster housing of applicants, particularly given the new admissions practice of “pooling” applicants for specific properties prior to move-in.

• FY2016-2 Biennial and Triennial Notification of Rent Type Option • Allows SAHA to inform residents of option to pay flat rent during re-

examination (bi- or triennial), instead of every year

• A resident may still choose a different rent type at any time

• FY2011-1e Preservation and Expansion of Affordable Housing• Update to include new 5-year Capital Improvement and

Development Plan analysis and schedules, including the investment approximately $16.3 million in capital repairs to public housing properties

• FY2014-1 Streamline Re-examination Requirements and Methods (HCV)• Proposed to be cancelled and removed from the MTW Plan

• Streamlining measures are now allowed without MTW Activity or waiver by PIH notice 2012-15

5

• Ensure smoke detectors are placed outside each bedroom

• Requires individual utility meters per unit, per service

• Clarifies responsibilities when life-threatening conditions are identified during an inspection

• Requires applicants to settle debt in full to other PHAs before admission to SAHA

• Extends to 180 days age of data used for rent verification

• Clarifies consequences of residents rejecting transfer offers, with or without good cause

• Update re-examination schedules to match with new biennial and triennial schedules

• Planned investment of $16,334,125 for capital repairs / replacements at the following Public Housing Properties

Property Name Budgeted ExpenditureSahara Ramsey $425,000Lewis Chatham $250,000Jewett Circle $212,875Westway Apartments $376,226Victoria Plaza $10,000,000Charles Andrews  $2,879,484Le Chalet  $1,277,670Morris Beldon $   912,870

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

BOARD OF COMMISSIONERS Operations and Choice Neighborhood Committee

RESOLUTION 5465, AUTHORIZING THE AWARD OF A CONTRACT FOR APARTMENT MARKETING SERVICES TO UNITED ADVERTISING PUBLICATIONS, INC. DBA FOR RENT MEDIA SOLUTIONS, FOR AN ANNUAL AMOUNT NOT TO EXCEED $40,000.00, FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR ONE ADDITIONAL ONE-YEAR (1) TERM. ______________________ _____________________ _______________________ David Nisivoccia Steven Morando Kristi Baird Interim President and CEO Director of Procurement Assistant Director Non Profits REQUESTED ACTION: Consideration and appropriate action regarding Resolution 5465, approving a contract for Apartment Marketing Services to United Advertising Publications, Inc. dba For Rent Media Solutions, for an annual amount not to exceed $40,000.00, for a period of one year, with the option to renew for one additional one-year (1) term. PURPOSE: SAHA requires vendor services to increase visibility to potential residents of eight non-profit properties owned and managed by SAHA, totaling approximately 610 units. This service will be provided in both English and Spanish, print and web-based. FINANCIAL IMPACT: The cost for apartment marketing services is not expected to exceed an annual amount of $40,000.00, and will be funded through the properties’ operating budgets. SUMMARY: On November 26, 2014, SAHA issued a “Request For Proposals” (RFP) #1407-915-03-4246 for Apartment Marketing Services that closed on January 6, 2015. The RFP was published on our website, Electronic State Business Daily (ESBD), The Hart Beat, La Prensa, various other venues and was direct solicited to 5 vendors (See Advertisement List). A total of one (1) proposal was received in response to the RFP: United Advertising Publications, Inc. dba For Rent Media Solutions. The proposal was evaluated on the following criteria:

Experience 15% Market 15% Services 15% Strength of the Section 3 Plan 15% Strength of the SWMBE Plan 15% Price 25%

A best and final offer was also requested from the proposer. Based on the above factors United Advertising Publications, Inc. dba For Rent Media Solutions is being recommended for a contract award. Contract oversight will be provided by Kristi Baird, the Assistant Director of Non Profits. The Procurement Department will be responsible to: ensure the vendor submits the Contractor’s Section 3 Compliance Report on a monthly basis; monitor compliance with the vendor’s SWMBE subcontractor good faith utilization plan; provide annual contract performance evaluation survey to end users; and assist departments in the contract renewal or new solicitation process.

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

United Advertising Publications, Inc. dba For Rent Media Solutions has been providing marketing services for the multifamily industry since 1983. Their services include online and print advertising in English and Spanish; professional photography for advertising photos and professional videography. Most recently, they introduced 3D floor plans and Inside View as an option, which allows the prospect to walk through the 3D floor plan. Their print distribution is approximately 18,000 copies per month, with exclusive distribution rights to all of San Antonio’s military installations, HEB grocery stores, Walmart, Valero Convenience Stores, and area Universities. United Advertising Publications, Inc. dba For Rent Media Solutions has provided this service to SAHA since April 2009. During 2014, they drove more than 6,050 leads to the communities within SAHA’s non-profit portfolio. As a result of the advertisements placed in For Rent Media Solutions, most leads have resulted in completion of rental applications. Additionally, For Rent will be providing property management with detailed reports on the leads that are generated as a result of this marketing service. Their client base includes many private and public Texas apartment communities, including Capstone Real Estate Services, United Core Management dba United Apartment Group, and Greystar Real Estate Partners. This vendor’s Section 3 Good Faith Effort Plan includes providing professional leasing training to SAHA residents twice annually at a location provided by SAHA. They will work with the local apartment association to seek education credit for those interested. Under the immediately previous agreement, this contractor had a 10% goal for Section 3 new hires and reported no new hires during that time period. SAHA will continue to work with this vendor to achieve the Section 3 goals of this agency. ATTACHMENTS: Company Profile Resolution 5465 Tabulation Advertisement List

Company Profile

United Advertising Publications, Inc. dba For Rent Media Solutions has been providing marketing services for the multifamily industry since 1983. Their firm provides property managers and owners with diverse marketing and advertising products created to drive leads. Their services include online advertising in English and Spanish; print advertising in English and Spanish; professional photography for advertising photos and professional videography. They have recently introduced 3D floor plans and Inside View which allows prospect to walk through 3D floor plans.

The company has provided this service to SAHA since April 2009. Their local print distribution is approximately 18,000 copies per month with exclusive distribution rights to all of San Antonio's military installations, HEB grocery stores, Wal-Mart, Valero convenience stores, and area universities to include UTSA. Additionally, they provide apartment marketing services to many private and public Texas apartment communities to include Capstone Real Estate Services, United Core Management dba United Apartment Group and Greystar Real Estate Partners. During calendar 2014, they drove more than 6,050 leads to the communities within SAHA's non-profit portfolio.

As part of their Section 3 efforts, the company will provide professional leasing training to SAHA residents twice annually at a location provided by SAHA. They will also be working with the local apartment association to seek education credit for those interested.

SAN ANTONIO HOUSING AUTHORITY RESOLUTION 5465

RESOLUTION 5465, AUTHORIZING THE AWARD OF A CONTRACT FOR APARTMENT MARKETING SERVICES TO UNITED ADVERTISING PUBLICATIONS, INC. DBA FOR RENT MEDIA SOLUTIONS FOR AN ANNUAL AMOUNT NOT TO EXCEED $40,000.00 FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL ONE-YEAR TERM. WHEREAS, SAHA requires the services of a vendor to increase visibility to potential residents of eight non-profit properties owned and managed by SAHA, totaling approximately 610 units. This service will be provided in both English and Spanish; print and web-based; and WHEREAS, on November 26, 2014, SAHA issued a “Request For Proposals” (RFP) #1407-915-03-4246 for Apartment Marketing Services which closed on January 6, 2015; and WHEREAS, a total of one (1) proposal was received in response to the RFP; and WHEREAS, after evaluation of the submitted proposal and BAFO, United Advertising Publications, Inc. dba For Rent Medial Solutions is being recommended for a contract award; and WHEREAS, the cost for apartment marketing services is not expected to exceed an annual amount of $40,000.00 and will be funded through the properties operating budgets; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO or her designee to execute all documents to enter into this contract. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby: 1) Approves Resolution 5465, Authorizing the award of a contract for Apartment Marketing

Services to United Advertising Publications, Inc. dba For Rent Media Solutions for an annual amount not to exceed $40,000.00 for a period of one year, with the option to renew for one (1) additional one-year period.

2) Authorizes the President and CEO or her designee to execute all necessary documents

associated with this contract.

Passed and approved the 2nd day of April, 2015 _______________________________ Morris A. Stribling, DPM Chair, Board of Commissioners Attested and approved as to form: ________________________________ David Nisivoccia Interim President and CEO

BAFO Scoring Matrix Apartment Marketing Services

1407-915-03-4246

Criterion Description Max Point- Weight

United Advertising Publications

Experience: 1-5

15%

Rater 1 5.00 Rater 2 5.00 Rater 3 5.00 Total Score 15.00 Average Score 5.00 Weighted Score

ill

0.75

5.00

Market: Rater 1 Rater 2 4.00 Rater 3 5.00 Total Score 14.00 Average Score 4.67 Weighted Score

1-5 15%

0.70

Services: Rater 1 5.00 Rater 2 4.00 Rater 3 5.00 Total Score 14.00 Average Score 4.67 Weighted Score

El

0.70

Price proposal: Total Score 5.00 Weighted Score

1-5 15%

1.25

Strength of the Section 3 plan: Rater 1 1.00 Rater 2 2.00 Rater 3 1.00 Total Score 4.00 Average Score 1.33 Weighted Score

1-5 15%

0.20

Strength of the SIW/MBE plan: Rater 1 2.00 Rater 2 2.00 Rater 3 1.00 Total Score 5.00 Average Score 1.67 Weighted Score

5 (.25)

0.25

Section 3 Preference: A firm may qualify for Section 3 status for up to an additional 5 points.#

Priority 1: As detailed in Attachment D Priority II: As detailed in Attachment D 4 (.2) Priority III: As detailed in Attachment D 3 (.15) Priority IV: As detailed in Attachment D 2 .1 Tota Weighted Score 3.85

Scoring Matrix Apartment Marketing Services

1407-915-03-4246

Criterion Description Max Point- Weight

United Advertising Publications

Experience: 1-5

15%

Rater 1 5.00 Rater 2 5.00 Rater 3 5.00 Total Score 15.00 Average Score 5.00 Weighted Score

El 0.75

5.00

Market: Rater 1 Rater 2 4.00 Rater 3 5.00 Total Score 14.00 Average Score 4.67 Weighted Score

1-5 15%

0.70

Services: Rater 1 5.00 Rater 2 4.00 Rater 3 5.00 Total Score 14.00 Average Score 4.67 Weighted Score 0.70

Price proposal: 1-5

25% Total Score 5.00 Weighted Score

1-5 15%

1.25

Strength of the Section 3 plan: Rater 1 1.00 Rater 2 2.00 Rater 3 1.00 Total Score 4.00 Average Score 1.33 Weighted Score

1-5 15%

0.20

Strength of the S/W/MBE plan: Rater 1 2.00 Rater 2 2.00 Rater 3 1.00 Total Score 5.00 Average Score 1.67 Weighted Score

5 (.25)

0.25

Section 3 Preference: A firm may qualify for Section 3 status for up to an additional 5 points.#

Priority 1: As detailed in Attachment D Priority II: As detailed in Attachment D 4 (.2) Priority III: As detailed in Attachment D 3 (.15) Priority IV: As detailed in Attachment D 2 .1 Tota Weighted Score 3.85

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SAN ANTONIO HOUSING AUTHORITY March 26, 2015

BOARD OF COMMISSIONERS

Operations and Choice Neighborhood Committee

RESOLUTION 5470, AUTHORIZING THE AWARD OF A CONTRACT FOR UNIT MAKE READY SERVICES FOR PUBLIC HOUSING TO THE FOLLOWING COMPANIES: A & S LANDSCAPING SERVICES (ESBE, HABE, MBE, SBE, VBE, SECTION 3 BUSINESS); EA CONTRACTOR (HABE, SECTION 3 BUSINESS); GARCIA BROTHERS MAKE READY & REPAIRS (HABE, SECTION 3 BUSINESS); GEOFILL MATERIAL TECHNOLOGIES (WBE, SECTION 3 BUSINESS); MDC PAINTING (HABE, SECTION 3 BUSINESS); MONTEMAYOR GENERAL CONTRACTOR (HABE, WBE, SECTION 3 BUSINESS); R & J MUNIZ REMODELING (ESBE, HABE, MBE, WBE, SECTION 3 BUSINESS); AND TREVINO CONTRACTORS (ESBE, HABE, MBE, SBE SECTION 3 BUSINESS); EACH FOR AN AMOUNT NOT TO EXCEED $200,000.00 ANNUALLY; ALL FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE-YEAR (1) PERIODS. ______________________ _____________________ _______________________ David Nisivoccia Steven Morando David Clark Interim President and CEO Director of Procurement Director of Public Housing REQUESTED ACTION: Consideration and appropriate action regarding Resolution 5470, approving a contract for unit make ready services for public housing to the following companies: A & S Landscaping Services (ESBE, HABE, MBE, SBE, VBE, Section 3 Business); EA Contractor (HABE, Section 3 Business); Garcia Brothers Make Ready & Repairs (HABE, Section 3 Business); Geofill Material Technologies (WBE, Section 3 Business); MDC Painting (HABE, Section 3 Business); Montemayor General Contractor (HABE, WBE, Section 3 Business); R & J Muniz Remodeling (ESBE, HABE, MBE, WBE, Section 3 Business); and Trevino Contractors (ESBE, HABE, MBE, SBE Section 3 Business); each for an amount not to exceed $200,000.00 annually; all for a period of one (1) year with the option to renew for four (4) additional one-year (1) periods. PURPOSE: HUD requires a 20-day turnaround time from the date of unit vacancy to the next move-in. SAHA is currently trending an average of 20 days with a goal of 8 days. The contractors are required to complete the make readies within 3 days from assignment and once supplies have been provided by SAHA. The services of these eight recommended contractors are needed to meet current and anticipated make-ready needs. Public Housing reports 1,224 units were vacated during the last 12 months. This contract is for 63 public housing properties and 163 scattered sites. This activity aligns with the SAHA priority to improve the quality of life for our residents and preserve our existing affordable housing assets. FINANCIAL IMPACT: The cumulative annual cost for unit make-ready services has been estimated by Public Housing to not exceed $1,600,000.00 and will be funded through the approved operating budgets. Public Housing reports the 2014 expenditure for this service was approximately $1,305,798. The scope of services for this contract has been expanded to include services such as removal and disposal of abandoned property left in the units. For the new contract term, SAHA will continue to provide needed supplies to vendors to complete the make-ready assignments.

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

SUMMARY: On January 21, 2015, SAHA issued a “Request For Proposals” (RFP) #1403-909-62-4184 for Unit Make Ready Services for Public Housing, which closed on February 11, 2015. The RFP was published on our website, Electronic State Business Daily (ESBD), The Hart Beat, La Prensa, various other venues and direct solicited to 57 vendors (See Advertisement List). A total of 9 proposals were received in response to the RFP: A & S Landscaping Services (HABE, Section 3 Business); Consolidated Service Group (AABE, WBE); EA Contractor (HABE, Section 3 Business); Garcia Brothers Made Ready & Repairs (HABE, Section 3 Business); Geofill Material Technologies (WBE, Section 3 Business); MDC Painting (HABE, Section 3 Business); Montemayor General Contractor (HABE, WBE, Section 3 Business); R & J Muniz Remodeling (HABE, WBE, Section 3 Business); Trevino Contractor (HABE, Section 3 Business). All responsive and responsible proposals were evaluated based on the following criteria:

Description Weight Relevant Experience & Project Management 10% Project Manager and Staff’s Expertise 20% Quality Control and Safety Plans 10% Strength of the Section 3 Plan 15% Strength of the SWMBE Plan 15% Price 30%

Best and Final Offers were then requested. Based on the final ratings, all responsive and responsible proposers being in the competitive range, the number of make readies that are completed each year, and HUD’s required turnaround time from vacancy to the next move in, staff is recommending a contract award for all eight responsive and responsible proposers (one was deemed not responsible). All of the companies that have previously performed work for SAHA have done so successfully and have agreed to comply with their Section 3 Compliance Good Faith Effort Plan and provide subcontracting opportunities to SWMBE and Section 3 companies as needed.

Contract oversight will be provided by Madlyn Lane, Assistant Director of Public Housing, who will monitor the vendors’ adherence to contract requirements and performance. The Procurement Department will be responsible to ensure the vendor submits the Contractor’s Section 3 Compliance Report on a monthly basis, monitor compliance with the vendors SWMBE subcontractor Good Faith Utilization Plan, provide annual contract performance evaluation survey to end users, and assist departments in the contract renewal or new solicitation process.

A & S Landscaping Services has been certified as an ESBE, HABE, MBE, SBE, and VBE by the South Central Texas Regional Certification Agency and as a Section 3 Business by SAHA. This contractor has received prior awards from SAHA for Landscaping & Grounds Maintenance, Unit Make Ready and Tree Trimming Services. Their San Antonio clients include Fort Sam Houston Family Housing, Parent/Child, Inc. and Highland Commercial Properties, Inc. A & S Landscaping Services Section 3 Good Faith Effort Plan includes providing monthly training on all aspects of the make ready process to individuals interested in enhancing their skills in this area. EA Contractor is self-certified as a HABE and has been certified as a Section 3 Business by SAHA. They have received prior awards from SAHA for Unit Make Ready, Housekeeping for SAHA’s Non Profit (Beacon Properties), Replace Bathtubs and Shower Pans and Resurfacing Services. Their San Antonio clients include The Haven and Laurels, Stone Oak, The forum at Lincoln Heights, Veradon Solutions and GM Construction Co. This contractor’s Section 3 Good Faith Effort plan includes a 55% goal for Section 3 new hires.

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

Garcia Brothers Make Ready & Repairs is self-certified as a HABE and has been certified as a Section 3 Business by SAHA. This contractor has received prior awards from SAHA for Unit Make Ready, Housekeeping and Painting for SAHA’s Non Profit (Beacon Properties), Graffiti Removal and prep work for the East Point Paint-A-Thon. Their Texas clients include Orion-Allied and Team Integrated Engineering. This contractor will commit to a 30% goal for Section 3 new hires. Geofill Material Technologies, LLC has been certified as a WBE by the South Central Texas Regional Certification Agency and a Section 3 Business by SAHA. They have received prior awards from SAHA for Repair and Replace Roofs at HB Gonzalez, Pecan Hill Re-Roof; Replace Roofs at Westway Apartments, Fair Avenue Burn Units Reconstruction, Repairs at Gus Garcia and Towering Oaks; Repair and Replace Roofs at Sun Park and Unit Make Ready. Their Texas clients include: American Opportunities For Housing, UAS Apt. Group and The Lynd Co. Geofill’s Section 3 Good Faith Effort Plan includes hiring two individuals in the laborers (unskilled) category.

Montemayor General Contractor self-certified as a HABE and WBE and has been certified as a Section 3 Business by SAHA. They have received prior awards from SAHA for unit make ready, installation of vinyl and ceramic tile, various types of construction, and housekeeping and painting services for SAHA’s Non Profit (Beacon Properties). Their Texas clients include Fed Investments, Manzanares Enterprise, Villasenor Investments, and Casino Realty. This contractor’s Section 3 Good Faith Effort Plan includes providing workshops in the areas of VCT and ceramic tile installation, drywall and painting. MDC Painting self-certifies as a HABE and has been certified as a Section 3 Business by SAHA. Their prior awards from SAHA have included unit make ready and painting and housekeeping services for SAHA’s Non Profit (Beacon Properties). Their Texas clients include: Westcreek Townhomes, LTD., Jose Elizondo, Realtor, various individual home owners and they have subcontracted for both Garcia Brothers Make Ready & Repairs and Trevino Contractors partly for work on SAHA properties. Their Section 3 Good Faith Effort Plan includes hiring two individuals: one in the Operatives (semi-skilled) category and the other in the Laborers (unskilled) category. R & J Muniz Remodeling has been certified by the South Central Texas Regional Certification Agency as an ESBE, HABE, MBE, SBE and a Section 3 Business by SAHA. This contractor has not received any prior awards from SAHA; however, they have subcontracted for both A & S Landscaping Services and Trevino Contractors, partly for work on SAHA properties. Their Texas clients include: Por Viner Company, Summit Oaks and Meadow Run Apartments, Water Meadow Inc. and various individual home owners. Their Section 3 Good Faith Effort Plan includes hiring four individuals: one in the Craft Works (Skilled) category; one in the Operatives (Semi-Skilled) labor category; and two in the Laborers (unskilled) category. Trevino Contractors has been certified by the South Central Texas Regional Certification Agency as an ESBE, HABE, MBE, SBE and a Section 3 Business by SAHA. This contractor has received prior awards from SAHA for Unit Make Ready, and housekeeping and painting for SAHA’s Non Profit (Beacon Properties). They have provided services to both the Housing Authority of the City of Austin and San Marcos Housing Authority. Their Texas clients also include Austin Affordable Housing Corporation, Blackland Community Development Corporation, Assurety Mortgage Co and Texas Department of Licensing and Regulation. This contractor’s Section 3 Good Faith Effort Plan includes a 50% hiring goal. ATTACHMENTS: Company Profiles Resolution 5470 Bid Tabulation Advertisement List

COMPANY PROFILES

A & S Landscaping Services was established in 1992 and is located in San Antonio, Texas. Their experience includes: remodeling, drywall, texture, painting, carpentry, and installation of floor tile, re-installation of cabinets, countertops, faucets and commodes. They are certified by the Environmental Protection Agency to conduct lead-based paint renovation, repair and painting activities.

This contractor has received prior awards from SAHA for Landscaping & Grounds Maintenance, Unit Make Ready and Tree Trimming Services. Their San Antonio clients include Fort Sam Houston Family Housing, Parent/Child, Inc. and Highland Commercial Properties, Inc.

The company been certified as an ESBE, HABE, MBE, SBE, and VBE by the South Central Texas Regional Certification Agency and as a Section 3 Business by SAHA.

EA Contractor was founded in 2006 and is located in Helotes, Texas. They specialize in general remodeling, repairs and maintenance to include painting, resurfacing, bathtub to shower conversion, carpentry, flooring, masonry, fencing, welding and roofing. They are certified by the Environmental Protection Agency to conduct lead-based paint renovation, repair and painting activities.

The contractor has received prior awards from SAHA for Unit Make Ready Services, Housekeeping for SAHA's Non Profits (Beacon Properties), Replacement of Bathtubs and Shower Pans and Resurfacing Services. Their San Antonio clients include The Haven and Laurels, Stone Oak; The forum at Lincoln Heights; Veradon Solutions and GM Construction Co.

The company is self-certified as a HABE and has been certified as a Section 3 Business by SAHA.

Garcia Brother's Make Ready & Repairs was founded in 2006 and is located in San Antonio, Texas. They are experienced in home, apartment and office repairs, improvements and renovations to include interior and exterior painting, sheetrock repairs, fencing, flooring to include subfloor repairs, bathroom renovations, kitchen remodeling, light fixtures and ADA handrails and ramps. They are certified by the Environmental Protection Agency to conduct lead-based paint renovation, repair and painting activities.

This contractor has received prior awards from SAHA for Unit Make Ready Services, Housekeeping and Painting for SAHA's Non Profits (Beacon Properties), Graffiti Removal and prep work for the East Point Paint-A-Thon. Their Texas clients include Orion-Allied and Team Integrated Engineering.

The company is self-certified as a HABE and has been certified as a Section 3 Business by SAHA.

Geofill Material Technologies, LLC was founded in 2003 and is located in Floresville, Texas. They specialize in commercial and residential services in the of construction management services, new construction, rehab and renovations, large and catastrophic loss, roofing, life and safety repairs, interior rehab and finish out, painting and flooring, in-house heating and cooling repairs and replacement, energy audits and weatherization. They are certified by the Environmental Protection Agency to conduct lead-based paint renovation, repair and painting activities, and possess HVAC, Demolition and Residential Building Contractor Licenses.

The contractor has received prior awards from SAHA for Repair and Replacement of Roofs at HB Gonzalez; Pecan Hill Re-Roof; Replacement of Roofs at Westway Apartments; Fair Avenue Burn Units Reconstruction; Repairs at Gus Garcia and Towering Oaks; Repair and Replacement of Roofs at Sun Park and Unit Make Ready Services. Their Texas clients include: American Opportunities For Housing, UAS Apt. Group and The Lynd Co.

The company has been certified as a WBE by the South Central Texas Regional Certification Agency and a Section 3 Business by SAHA

Montemayor General Contractor was established in 1999 and is located in San Antonio, Texas. They are experienced in renovations which include make readies, exterior and interior paint, concrete, welding, flooring, and cabinet build and installation. They are certified by the Environmental Protection Agency to conduct lead-based paint renovation, repair, and planning activities.

They contractor has received prior awards from SAHA for Unit Make Ready Services, installation of vinyl and ceramic tile, various types of construction, and Housekeeping and Painting Services for SAHA's Non Profits (Beacon Properties). Their Texas clients include Fed Investments, Manzanares Enterprise, Villasenor Investments, and Casino Realty.

The company self certifies as a HABE and WBE has been certified as a Section 3 Business by SAHA.

MDC Painting was established in 1992 and is located in San Antonio Texas. They provide renovation and repair services to both commercial and residential customers specializing in dry wall, carpentry, cabinetry, bathrooms, resurfacing, flooring, painting and roofing. MDC Painting is certified by the Environmental Protection Agency to conduct lead-based paint renovation, repair and planning activities.

The contractor has received prior awards from SAHA for Unit Make Ready Services and Painting and Housekeeping Services for SAHA's Non Profit (Beacon Properties).

The company self certifies as a HABE and has been certified as a Section 3 Business by SAHA.

R & J Muniz Remodeling has been in business over 10 years and is located in San Antonio, Texas. They specialize in drywall; sheetrock; painting and finishing; flooring; roofing & siding; tile & trim; windows & doors; cabinets & appliance installation and handicap accessibility projects. They are certified by the Environmental Protection Agency to conduct lead-based paint, renovation, repair and painting activities.

This contractor has not received any prior awards from SAHA however; they have subcontracted for both A & S Landscaping Services and Trevino Contractors performing make ready work on SAHA properties. Their Texas clients include Por Viner Company, Summit Oaks and Meadow Run Apartments; Water Meadow Inc. and various individual homeowners.

The company has been certified by the South Central Texas Regional Certification Agency as an ESBE, HABE, MBE, SBE and a Section 3 Business by SAHA

Trevino Contractors was established in 1999 and is located in San Antonio, Texas. Services provided by Trevino Contractors include remodeling; repair of fire damaged units; interior and exterior painting and finishing; flooring; demolition; roofing & siding; tile & trim; windows & doors; cabinets and appliance installation; drywall; and roof repairs. They are certified by the Environmental Protection Agency to conduct lead-based paint renovation, repair and painting activities.

The contractor has received prior awards from SAHA for Unit Make Ready Services and Housekeeping and Painting Services for SAHA's Non Profit (Beacon Properties). They have provided services to both the Housing Authority of the City of Austin and San Marcos Housing Authority. Their Texas clients also include Austin Affordable Housing Corporation, Blackland Community Development Corporation, Assurety Mortgage Co and Texas Department of Licensing and Regulation.

The company has been certified by the South Central Texas Regional Certification Agency as an ESBE, HABE, MBE, SBE and a Section 3 Business by SAHA

SAN ANTONIO HOUSING AUTHORITY RESOLUTION 5470

RESOLUTION 5470 AUTHORIZING THE AWARD OF A CONTRACT FOR UNIT MAKE READY SERVICES FOR PUBLIC HOUSING TO THE FOLLOWING COMPANIES: A & S LANDSCAPING SERVICES (ESBE, HABE, MBE, SBE, VBE, SECTION 3 BUSINESS); EA CONTRACTOR (HABE, SECTION 3 BUSINESS); GARCIA BROTHERS MAKE READY & REPAIRS (HABE, SECTION 3 BUSINESS); GEOFILL MATERIAL TECHNOLOGIES (WBE, SECTION 3 BUSINESS); MDC PAINTING (HABE, SECTION 3 BUSINESS); MONTEMAYOR GENERAL CONTRACTOR (HABE, WBE, SECTION 3 BUSINESS); R & J MUNIZ REMODELING (ESBE, HABE, MBE, WBE, SECTION 3 BUSINESS); AND TREVINO CONTRACTORS (ESBE, HABE, MBE, SBE SECTION 3 BUSINESS); EACH FOR AN AMOUNT NOT TO EXCEED $200,000.00 ANNUALLY; ALL FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE (1) YEAR PERIODS. WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and quality living conditions for its residents; and WHEREAS, on January 21, 2015, SAHA issued a “Request For Proposals” (RFP) #1403-909-62-4184 for Unit Make Ready Services for Public Housing which closed on February 11, 2015; and WHEREAS, a total of eight responsive and responsible proposals were received in response to the RFP; and WHEREAS, after evaluation of the submitted proposals, BAFOs were requested from all responsive and responsible proposers; and WEHEREAS, based on the final ratings, all responsive and responsible proposers being in the competitive range, the number of make readies that are completed each year, and HUD’s required turnaround time from vacancy to the next move in, staff is recommending a contract award for all eight proposers; and WHEREAS, the annual cost for unit make ready services has been estimated to cumulatively not exceed $1,600,000.00 by Public Housing and will be funded through the approved operating budgets; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO or designee to execute all documents to enter into these contracts. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby: 1) Approves Resolution 5470 authorizing the award of a contract for unit make ready services

for public housing to the following companies: A & S Landscaping Services (ESBE, HABE, MBE, SBE, VBE, Section 3 Business); EA Contractor (HABE, Section 3 Business); Garcia Brothers Make Ready & Repairs (HABE, Section 3 Business); Geofill Material Technologies (WBE, Section 3 Business); MDC Painting (HABE, Section 3 Business); Montemayor General Contractor (HABE, WBE, Section 3 Business); R & J Muniz Remodeling (ESBE, HABE, MBE, WBE, Section 3 Business); and Trevino Contractors (ESBE, HABE, MBE, SBE Section 3 Business); each for an amount not to exceed $200,000.00 annually; all for a period of one (1) Year with the option to renew for four (4) additional one (1) year periods.

2) Authorizes the President and CEO or designee to execute all necessary documents associated with these contracts.

Passed and approved the 2nd day of April, 2015 _______________________________ Morris A. Stribling, DPM Chair, Board of Commissioners Attested and approved as to form: ________________________________ David Nisivoccia, Interim President and CEO

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Advertisement List Solicitation # 1403-909-62-4184

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Entity Contact Name Email Method of Contact(Specify)

ACCION Texas Celina Pena cpena@acciontexas.org E-mail African American Chamber of Commerce of San Antonio

Lou Miller blackchamber@aol.com E-mail

Alamo Asian American Chamber of Commerce

Elva Adams elva.adams@wellsfargo.com E-mail

Alamo City Black Chamber Of Commerce

Christopher Herring Herring@alamocitychamber.org info@alamocitychamber.org shall@alamocitychamber.org

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Anne Whittington anne@acectx.org E-mail

American Institute of Architects

Laura Smith laura@aiasa.org E-mail

American Subcontractors Association

Elaine Garcia elainegarcia@asasanantonio.org E-mail

Associated Builders and Contractors S. Texas Chapter

Steve Schultz steve@abcsouthtexas.org E-mail

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Goodwill Industries Clark Mosely cmosley@goodwillsa.org, maguilar@goodwillsa.org

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Becky Oliver oliverpub@aol.com E-mail

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2/3/2014

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Plumbing Heating Cooling Contractors Association

Heidi Timble Heidi@phcc-sanantonio.org E-mail

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Diane Hoskins bexarpepp@sbcglobal.net E-mail

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Martha Mangum martham@recsanantonio.com E-mail

SAABE Melodie mg.assoc.mgmt@gmail.com E-mail San Antonio Board of Realtors Suzanne Suzanne@sabor.com E-mail SA Chapter of the Associated General Contractors

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Ramiro Cavazos ramiroc@sahcc.org, ma riyaf@sa hcc.o rg

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Debbie Mason sa mca @satx.rr.com E-mail

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Cindy Libera admin@sawomenschamber.org E-mail

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Ross Mitchell rmitchell@sctrca.org , souber@sctrca.org

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South San Antonio Chamber of Commerce

Tom Shaw tshaw@southsachamber.org , simperial@southsachamber.org, CMontez@southsachamber.org

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2/3/2014

Advertisement List Solicitation # 1403-909-62-4184

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2/3/2014

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

MEMORANDUM

To: Operations and Choice Neighborhood Committee From: David Nisivoccia, Interim President & CEO Presented by: Tim Alcott, Development and Neighborhood Revitalization Officer RE: Update and Discussion regarding the Victoria Commons master plan SUMMARY: Following a number of stakeholder meetings in 2014, consensus was reached regarding the income-mix and rental-sales mix for the remaining phases of the Victoria Commons community. At present, staff is awaiting approval of the revised master plan from the U.S. Department of Housing and Urban Development (HUD). As proposed to HUD in October 2014, the Victoria Commons Master Plan priorities are:

I. Artisan Park Townhomes Phase II-B Completion of planned 98 townhome units; revision submitted to HUD October 3,

2014; awaiting decision. SAHA Assistant Director is member of HOA for coordination items with existing

owners.

II. Leigh Street Lots, Phase II-C: October 2, 2014, Board meeting, Commissioners approved Master Plan direction. Leigh Street Design Guidelines with Alamo Architects; a three-person committee will

review the design plans. The disposition of the 26 Leigh Street lots submitted to HUD; awaiting decision. Marketing agreement has been completed with Franklin Development staff to

oversee the marketing, advertising with broker/realtor, and eventual sale of the single family lots to interested buyers.

III. Chavez & Labor St. Mixed Use Development, Phase IV

Multifamily development of 215 mixed-income units – 28 public housing, 54 workforce housing, and 133 market units with ground floor retail development and parking structure.

Master Development Agreement finalized with Franklin Development. Financing considerations being reviewed with Developer.

IV. Park land transaction with City of San Antonio, Phase V

Approval by City Council occurred on March 6, 2014. Disposition application submitted to HUD - an approval draft notice received on

March 17, 2014; draft response returned to HUD in response to their request was returned to HUD on May 13, 2014.

City land transaction contract is ready for filing at County offices after HUD approvals. Survey and plat documents have been filed at county, defining the specific areas.

Park development with private grant amenities has been substantially completed; COSA celebration is scheduled for March 28, 2015.

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

V. Administrative Building Development, Phase V Re-define building modernization program and cost estimate with architect and

developer. Tax Increment Financing Board did not award TIRZ funds and Charity Ball

Association did not select site for grant. Staff will continue meeting with neighborhood residents on a monthly basis to provide updates on each of the above phases. Additionally, SAHA has contracted with Duende Design to be the neighborhood liaison for any neighborhood concerns. FINANCIAL IMPACT: The Leigh Street lots will be sold at or above appraised value, depending on the competitive bids for specific lots. ATTACHMENTS: None

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

1

MEMORANDUM

To: Choice Neighborhood and Operations Committee

From: David Nisivoccia, Interim President and CEO

Presented by: Tim Alcott, Development and Neighborhood Revitalization Officer Lori Hall, Assistant Director of Real Estate and Homeownership

Re: Update and discussion of Westside Reinvestment Initiative – Blueridge Community

____________________________________________________________________________

SUMMARY: The Blueridge neighborhood continues to be the current focus of SAHA’s Westside Reinvestment Initiative (WRI); however, all four (4) Mirasol neighborhoods have been included in a recent proposal to the U.S. Department of Housing and Urban Development (HUD). Based on our consultant’s recommendation, staff has prepared a proposal to:

1) Demolish homes in Blueridge and Villas de Fortuna, followed by new construction of 68homes;

2) Rehabilitate 19 homes and construct 1 new home in Palm Lake and Sunflower;3) Follow Middle-Income Homeownership Program Guidelines – a homeownership

program to sell to families earning up to 120% of area median income, which was ineffect at the time of the HOPE VI allocation in 1995; and

4) Request HUD clarification on how to define the “buy back” homes. (Will they also beincome-restricted?)

Due the age of the project, original construction issues with the homes, and subsequent litigation efforts, there has not been a clear path for seeking HUD approval to demolish the boarded, vacant homes and rebuild new homes in their place. The final proposed plan has been submitted to HUD’s local and D.C. offices for consideration. Additionally, staff recently met with several HUD DC staff, including Dominique Blom, Sue Wilson and Bill Murphy, regarding the approval process. Staff is also scheduled to meet with Councilmember Shirley Gonzales, to provide an update on the progress.

Meanwhile, at the February 5, 2015 meeting, the Board approved the selection of a demolition contractor for the 39 Blueridge homes. Construction drawings have been completed by the contracted firm of WestEast Design Group. Staff is also working on a Request for Proposals for builders for the new homes upon HUD approval to demolish the homes.

REQUESTED ACTION: None

FINANCIAL IMPACT: None

ATTACHMENTS: None

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

MEMORANDUM To: Operations and Choice Neighborhood Committee From: David Nisivoccia, Interim President and CEO Presented by: Kristi Baird, Assistant Director of Non-Profit Housing RE: Update and discussion regarding rebranding of Springhill Apartments SUMMARY: Orion Management presented a plan to rebrand Springhill Apartments to Cottage Creek Apartments, following a community engagement process. Increased security, a dedicated on-site senior staff member, and working with new referral sources have improved Springhill Apartment’s occupancy over the last six months; however, the property continues to have challenges. Orion proposed the following timeline for rebranding:

December 14, 2014 - Submitted logo and name change for approval. January 15, 2015 - Visited County Courthouse for availability of dba name Cottage

Creek Apartments. March 9, 2015 - Contacted HUD and advised of dba name. March 27, 2015 - Legally file for name; Apply for CoSA sign permit. April 17, 2015 - Change Internet, publications, brochures, business cards, and signage. July 1, 2015 - Install exterior security cameras, modify lighting on signage, install new

monument signs and present estimates for general contractors for review and approval from SAHA for capital improvements.

Prior to beginning the work in July, Orion will submit three comparable proposals and request SAHA approval to move forward. The marketing and promotions proposed for the community include outreach and local merchant involvement to include rental referral agencies. Orion has currently achieved an 86.12% average occupancy and anticipates reaching 90% by December 2015. As of February 2015, the average, multi-family housing occupancy in the San Antonio Metro area is 89.4%. PROPOSED ACTION: None FINANCIAL IMPACT: None ATTACHMENTS: None

SAN ANTONIO HOUSING AUTHORITY March 26, 2015

To:

From:

Presented by:

RE:

MEMORANDUM

Operations and Choice Neighborhood Committee

David Nisivoccia, Interim President and CEO

Hector Martinez, Director of Construction Services

Update and discussion regarding Capital Fund Program (CFP) timelines

SUMMARY: In an effort to preserve and improve existing affordable housing resources, staff is currently in the planning and design phase of several Public Housing capital improvement projects that will be funded through the Capital Fund Program (CFP). Construction contracts for each individual project will require approval by the Board of Commissioners. Below is an estimated timeline for each project, with the appropriate, anticipated Committee and Board meetings.

2013 CFP Grant: Obligation Date: September 8, 2015

Sahara Ramsey Capital Improvements: May 2015 Operations Committee, June 2015Board of Commissioners meeting

Lewis Chatham Air Balance Project: May 2015 Operations Committee, June 2015 Boardof Commissioners meeting

Westway Apts. Sewer Repairs, Site Drainage and Site Lighting Improvements: June2015 Operations Committee, July 2015 Board of Commissioners meeting

Jewett Circle Foundation and Structural Repairs: June 2015 Operations Committee, July2015 Board of Commissioners meetings

H B Gonzalez Foundation and Structural Repairs: July/August 2015 OperationsCommittee, August/September 2015 Board of Commissioners meetings

2014 CFP Grant: Obligation Date: May 12, 2016

Charles Andrews Apts. Capital Improvements: July/August 2015 Operations Committee,August/September 2015 Board of Commissioners meetings

PROPOSED ACTION: None

FINANCIAL IMPACT: None

ATTACHMENTS: None