Neeti_Mathur Resume

NEETI MATHUR M O B I L E : + 9 1 9 8 1 1 7 6 9 2 4 2 + 9 1 8 8 8 6 4 0 6 6 6 0 E - M A I L : N E E T I 1 4 8 8 @ G M A I L . C O M

SNAPSHOT

Master’s in Business Administration (MBA) degree in Finance

Currently working as a Finance program Specialist at Agilent Technologies (now Keysight) in the Accounts payables department

With 4+ years of experience I have gained expertise in working with prominent ERP tools like Oracle11 I, Oracle R12, Hyperion Financial Management and working knowledge of SAP.

Team leader for R.T.V project at the time of Keysight spin off from Agilent Technologies.

I have developed in depth knowledge of Procure to pay cycle and have taken up projects to improve and optimize the existing processes.

Areas of Expertise:

Invoice processing for Europe, America and Asia pacific regions

Invoices stuck on hold due to Purchase order and invoice mismatch: Resolving invoices going on quantity ordered, price, quantity receiving, asset, Tax Tolerance and other system driven or manual holds

End to end handling of Electronic Invoice processing and resolving the rejected cases

Helpdesk Queries: Handling escalations, resolving end to end vendor, requestor queries and ensuring timely payments

Process Improvements like streamlining the invoice on hold and reducing their volume in the existing structure

A highly self-motivated individual, quick learner and pro-active leader who focuses on results

Current Location: Hyderabad.

KEY SKILLS

Leadership, Oracle11 I, Oracle R12, System9(Brio), Sabrix, Microsoft Office, Invoice Processing , E-Invoicing , Invoices on Hold

WORK EXPERIENCE

Finance program Specialist at Keysight (Agilent) Technologies International Pvt Ltd (May 13 - Present) My role involves providing on time payment to the vendors across the globe. This job requires pro-active and lucid interaction with PO Requestors, Payments Team, Tax Team, IT Team, Procurement, Compliance and audit Team to resolve issues within the stipulated TAT.

Key responsibilities are:

Process owner of “Invoices on Holds”- To resolve discrepancies between Purchase order set up in system and

invoices received by a supplier . Resolving invoices on various kinds of holds like quantity ordered, price, gross

value ,Asset, Line variance, distribution, duplicate, Sabrix ,tax tolerance, Final matching ,AP manual Hold,

Rejection Hold.

100% Back up of E-Invoicing-End to end handling of Electronic Invoice Processing which requires liaising with

outsourced third parties like OBE, Interfactura and ERS

Resolving queries from help-desk, requester, and suppliers distributed across 23 geographies within the stipulated

TAT.

Responsible for ensuring timely payment of critical utility vendor

Publishing monthly process metrics on the parameters of aging bucket and past due invoices

SPOC to procurement team for PO Closure confirmations which requires daily follow up with Americas, Europe,

India, E-invoicing team to check for PO pendency

Performing internal operational auditing (SOX testing) for the company through quality check metrics

Quarterly review of Key Controls to ensure that process is working smooth and compliant.

Preparation of training modules and training of new employees in the department


Performed testing in Oracle R12 upgrade and Sabrix implementation.

Keeping a check on Duplicate payments and contributing actively in Month end closing and ensuring that all the

transactions are accounted.

Finance Coordinator - Agilent Technologies International Pvt Ltd (Feb 11-Apr 13)

Managing Timely and compliant Payments: Scrutinizing Invoices of European and Asia Pacific regions on various parameters like currency, PO number, tax charged, Bill to address and if invoice is as per the compliance, processing it in Oracle and in case of any discrepancy following up to resolve the issue and release the payment promptly. Processing Invoices with Withholding tax.

Delivered above 99% accuracy while processing invoices for Europe and Asia pacific region

Performed High Value Audit for Americas and Europe regions

Knowledge of 2-Way, 3-Way PO Match and different categories of Purchase order.

Processing Invoices with Withholding taxes and monthly reporting of withholding taxes to tax team.

Performed supplier balance confirmation (SBC) activity to ensure the accuracy and validity of the supplier/vendor

balances as reported in the financial statements

Daily allocation of invoices to all the team members.

Correction entries booking debits/credits adjustments.

The experience has been gratifying as the role is filled with unique challenges which required me to take individual ownership of the tasks allotted. This has helped me to develop as an independent and confident individual, who is motivated to learn quickly and aims at successfully resolving issues on her own.

INITIATIVES AND PROJECTS UNDERTAKEN

Lead for Project Return to Vendor after formation of Keysight Technologies.

With Agilent's Electronic Measurement Group spun off into Keysight's Technologies on 1st August 214:

Suppliers were sending invoices related to Keysight to Agilent ,or sending invoices to newly formed Keysight but with Agilent's VAT ID , Bill to address or Purchase order linking to Agilent.

Key activities were:

- Daily Intercompany file exchange: Agilent's invoice received by Keysight and vice versa.

-Getting all Keysight's invoices received from Agilent scanned in Keysight File net and reconciling the data daily so that no invoice is missed and getting all the invoices processed in Keysight.

-Identifying suppliers who are repeatedly sending incorrect invoices.

-Educating suppliers and getting their system's updated with Keysight's Bill to address/VAT ID's.

-Handling huge data track of all regions Asia Pacific, Europe and Americas.

-Weekly reporting of Project data on parameters of invoices received from Agilent-processed/returned ,second time suppliers.

Project Sapphire-Replicating Invoice on hold process for Keysight technologies by providing samples of various Hold notifications and testing of various scenarios.

Worked for Keysight‘s Accounts Payables Website - identify existing documents / links and owners of respective process and review and update the document and link as required .

Project “Auto Closure Process for Direct Material Po’s -Represented department as a part of project

Identified and tested various possible scenarios for successful auto closure of Po’s without impacting AP processes and was awarded “Pat on the Back” for this contribution.


PO Finally Closed Process streamline-Proposed and implemented idea of having just one consolidated sheet for PO’s seeking confirmation rather than the separate e-mails pouring in throughout the day, effectively implemented it which is very time saving and organized

Proposed idea of Asia Pacific volume reduction by requesting supplier to send consolidated invoice against bulk/summary separate invoices sent against same PO

Worked on reduction of volume of invoices on line Variance and tax tolerance hold for few troubling suppliers.

Worked closely with IT and Penang hub to fix the incorrect logic of Quantity ordered and price hold, performed

testing in OTST and OPRD to validate the expected results. Around 300 invoices quarterly which should have

been released automatically were being released manually prior to this fix.

Due to R12 and system upgrades hold Logic were not working as expected:

Worked with IT and Penang team closely for various issues being faced in “invoices on hold logic and notification

workflow:

- Gross Value hold not getting placed or getting released automatically where it should not

- Invoice re-matched with new PO but still on GV hold with old PO.

- Quantity receiving workflow notification incorrect

- Incorrect verbiage of Price hold notification

- Rejection –No response hold not working

- Online =AHN filled still invoice on asset hold.

This process stabilization has led to save a lot of our time. Hold will get released automatically without manual intervention (Asset Hold) Less queries from requestors and Helpdesk Timely release of hold and avoid unnecessary stopping of payment. .

Imparted classroom training sessions to the new joiners in 2014.

ACADEMIC PROJECTS

● (Tata Teleservices Ltd, Jaipur (Rajasthan) / Financial Analysis of Telecom Companies in India and

Market Research of Tata Teleservices Course: MBA.)

Scope: The project was undertaken to analyze financial status of Tata Teleservices Limited and comparing its

performance with prominent market players, identifying Company’s SWOT, understanding the role of telecom

sector in Indian economy, recent developments in the sector along with market research on customer satisfaction

among Tata Indicom users Given an appreciation letter by Tata Teleservices for this Summer internship project.

AWARDS AND RECOGNITION

Received quarterly Reward “Pat on the back” twice at AGILENT TECHNOLOGIES

Team Award for clearing huge volume of invoices from hold for smooth split

Given an appreciation letter by Tata Teleservices for the Summer internship project

Awarded with the scholarship by ICFAI University, Dehradun

Awarded merit Certificate from CBSE in class Xth for being among the top 0.1% scorer in Science


EDUCATION

Masters in Business Administration (MBA) in Finance from ICFAI Business School, Gurgaon from 2009-11. Secured a CGPA of 8

Bachelors of Commerce from Lakshmi Bai College (University of Delhi) from 2006-2009. Secured a consolidated percentage of 68.4

Completed Schooling from St. Angela Sophia School, Jaipur, Rajasthan, in Commerce with Math stream in 2006. Secured 82% in Secondary and 89% in Senior Secondary under C.B.S.E board.

National Stock Exchange Certification in Financial market-Security Market model with percentage of 70

Certificate in French from Faculty of Arts Delhi University with a percentage of 72.

BEYOND CURRICULAM

Fund Manager of Finnedge a virtual asset management company operating at IBS Gurgaon. This position involved leading all the departments like Marketing, HR and Financial Operations etc. Conducted a highly successful Fund raising drive amongst the Junior batch.

Actively Participated in NSS activities at college level

Involved in editing school magazine for 2 yrs.

PERSONAL DETAILS

Gender Female D.O.B 14/12/1988 Hometown Jaipur Languages Known English, Hindi Marital Status Married Hobbies Travelling, Dancing, Listening to music, to spend time on fitness.

Documents

Neeti_Mathur Resume