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Nedbank Green Event and Catering

Guide

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Overview 1

Nedbank’sgreenstrategy 2

Whygreeneventsandcatering? 4

Bestpracticeforeventorganisers 5

Venue selection 5

Accommodation selection 5

Transport 5

Exhibition production 5

Communication and marketing 6

Supplier and procurement management 6

Food and beverages 6

Whattoserve? 7

Green-eventchecklist 9

Generalgreen-eventandcateringprocedures 9

Whatdoes‘green’reallymean? BC

Contents

Content for the Nedbank Green Event and Catering Guide workshop was sourced in part from the Convention

Industry Council’s Green Meetings Report (www.conventionindustry.org/projects/green_meetings_report.pdf).

First edition. First published 2010. Nedbank Green Event and Catering Guide 2010. All rights reserved. The material

in this publication may not be reproduced, stored or transmitted in any form or by any means without the prior

permission of the copyright holder. Any information from the Nedbank Green Event and Catering Guide 2010

used in other sources must fully and accurately reference the title of the guide.

We all share one life source, so let’s go green.

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AtNedbankwehavepledgedtoplayaleadingroleinSouthAfrica’smovetowardsalow-carbonfuture.Withthisendinview,July2010markedasignificantmilestoneforthegroup,forthatiswhenweproudlyachievedcarbonneutrality.

TheneutralitymakesusthefirstbankinAfricatoachieveeffectivezero-carbonstatus,furthercementingourreputationasourcountry’s–andcontinent’s–greenandcaringbank.

Notonlydoestheachievementrepresentthenextchapterinourgreenjourney,butitalsodemonstratesourcommitmenttobeattheforefrontofenvironmental,social,culturalandeconomicsustainability.

Overview

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To maintain our carbon neutrality and in line with our commitments under the

National Energy Efficiency Accord and our Conservation Partnership with the World Wildlife Fund for Nature – South Africa (WWF-SA), Nedbank has set several intensity reduction targets for the coming years:

Reduce waste by 10% by 2011 (34,12 kg per staffmember)

Reduce paper by 10% by 2010 (0,0594 tonnes per staffmember)

Increase recycling by 5% by 2011 (31,56 kg per staffmember)

Reduce water consumption by 6% by 2011 (26,03 kl per staffmember)

Reduce energy by 12% by 2015 (5,335 kWh per staffmember)

Reduce carbon emissions by 12% by 2015 (7,67 tonnes

per staffmember)

Every individual at Nedbank aspires to achieve our green goals and carry our green reputation forward. What began more than 20 years ago as an ambitious sustainability strategy is today a way of life; not only for all Nedbank staffmembers, but also for the clients, shareholders, regulators and community members with whom our business brings us into contact every day.

For more information on Nedbank’s green journey visit nedbankgreen.co.za.

Nedbank’s green strategy

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Dow JonesSustainability Indexmembership– theworld’s premier performance benchmarkforcompaniesintermsofcorporatesustainability.Includedforthefifthyear,

Nedbankisoneofonly25banksworldwideandthreecompanieswithprimarylistingsinSouthAfricatobeincludedintheindex(theonlySAbank).2009:78%;2008:74%;2007:71%. JSESocialResponsibilityIndex–inclusionsince2004.

SouthAfricanCarbonDisclosureProjectLeadershipIndex:rankedfirst. Financial Times–EmergingMarketsSustainableBankoftheYearforMiddleEastandAfrica. EquatorPrinciples–First Africanbanksignatory. WWFConservationPartnership. UNEPFI–CochairontheUNEPFIAfricanTaskForce. UNEPF1–SignatorytotheofficialStatementonClimateChange. Ernst&YoungExcellenceinSustainabilityReporting. ACCA–BestSustainabilityReport:FinancialSector. African Banker–SocialResponsibilityAward. CarbonNeutrality–FirstAfricanfinancialservicesorganisationtoachieveeffectivezero-carbonstatus. Prince’sRainforestsProject–SignatorytotheCopenhagenCommuniqué.

AskAfrikaTrustBarometer®2009–Votedasthecorporatethathasdonethemosttoaddress itsimpactontheenvironment.

702ClimateChangeAwards–winnerCorporateServicesSector. First company inSouthAfrica tobeawardedaGreenStar‘design’and‘asbuilt’ratingfortheNedbankPhaseIIbuildingat135RivoniaRoad,Sandton.

Nedbank’s green credentials

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Theobjectiveofthisdocumentistogiveeventorganisersguidelinesonrunningearth-andecofriendlyevents,ie:

ensuringthattheuseofrenewablenaturalresourcesissustainable; promotingthereductionofpollutionandwastefulconsumption;and entrenchingNedbank’sDeepGreenapproachtosustainability.

Essentially,greeneventsandcateringincorporateenvironmentalconsiderationsthatminimisethenegativeimpactontheenvironment.

What are the benefits of green events and catering?

Thetriplebottomline:greeneventsandcateringaregood,notonlyforprofit,butequallyforpeopleandtheplanet.

Using recycledmaterials,sendingmaterialsforrecyclingafteruse,reusingitemsandreducingmaterialscansignificantlyreducetheenvironmental

impactofacorporateevent. Planningandexecutingagreeneventisnotjustaboutbeing

environmentallyresponsible;itcanalsohavesubstantialeconomicbenefitsintermsofcostsavings,reputation

managementandleverageintonew

Why green events and catering?

Green is the colour of the future. markets.

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Best practice for event organisers and communicators

Venue selection

Consideroffsiteeventsthatinvolveattendeesinanarea’snaturalenvironment–withminimalimpact.

Informyourhosts/vendors/suppliersoftheenviron-mentalstrategiestheeventisconsidering,basedonNedbank’sGreenStrategy.

Alwaysfavourenergy-efficientvenuesandsuppliers.Tocreategreenawarenessaskquestionssuchas:

Doesyourvenuehaveagreenpolicy? Doyouusecompactfluorescentlights(CFLs)? Doyouusegreencleaningproducts? Doesthevenueuseasmanynaturalresourcesaspossible? Thisincludesnaturallightandtheuseoffreshairover air-conditioningwhenpossible. Ensureyoureventmanagementteamworkswiththe venueinreducingpowerandair-conditioninguse whennotrequired(www.specialevents.com.au).

Accommodation selection

Chooseestablishmentswherestaffareinstructedto shutblinds,turnofflightsandturndowntheheateror air-conditioningwhenroomsarevacant. Guestroomsshouldhavedispensersforsoaps,shampoos andlotions,orthevenueshoulddonateunusedportions tocharity. Alinenandtowelreuseprogrammeshouldbeinplace. Theestablishmentshouldplacecardsinguestrooms offeringgueststheoptiontouselinen/towelsagain. Housekeepingstaffshouldbefullytrainedtocomply withguests’wishes.

Transport

Ground transport Provideinformationaboutthelocalpublictransport, and/orarrangeforshuttlestotransportattendeesto andfromtheairportandtheeventvenue. Providealocalmapinattendees’registrationpacks. Usecar-hirecompaniesthatsupplysmaller,more fuel-efficientvehicles.

Air transport Chooseairlinesthatusereusableorbiodegradable serviceware. Chooseairlinesthatcollectrecyclablesusedinflight andrecyclethem. Chooseairlinesthatusefuel-efficientandlow- noiseaircraft.

Exhibition production

Minimisetheuseofpapermaterials. ProvideinformationviaPDFdownloads. Whenyouusepaper,printinformationondouble-sided, post-consumerrecycledpaperwithvegetable-basedinks. Minimisepackaging–especiallyplastic. Userecycledorconsumableproductsasgiveaways (www.eventgreening.co.za). Favourindigenousflowersoverexoticflowers. Choosedisplaymaterialsthatcanbereusedoraremade fromrecycledmaterials. Providerecyclingpointsforcardboard,paper,cans, plastics,glassandotherrecyclablematerialsthat aregenerated. Ensurethatcleanupcrewsaretrainedtokeeprecyclable itemsoutofthegarbage.

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Communication and marketing

Ensurestaffareinformedoftheevent-planning environmentalstrategiesandinitiatives. Communicatetheevent’s‘greening’initiativesto attendees,stakeholdersandthemedia. Reducepaperusageasmuchaspossiblebyusingthe internetandemailtopromotetheevent,offering electronicregistrationandprovidingtheeventitinerary andproceedingsonline(includingspeakernotes andhandouts). Usedouble-sidedpost-consumerrecycledpaper andvegetable-basedinksformaterialsthatneedto beprinted. Reusenametagsmadeofrecycledcontentandprovide ‘reuse’collectionbinsforthem.

Supplier and procurement management

PotentialsuppliersarerequiredtocompleteaquestionnaireincorporatingenvironmentalconsiderationsaspartofNedbank’stenderingprocess.Weintendtousethedatacapturedfromthesequestionnairesinthecreationofsupplierscorecards.Someofthequestionsincludedinournew-vendoronboardingquestionnaireincludethefollowing:

Doyouhaveaformalenvironmentalpolicy? Doyouhaveanyenvironmentalcertification? Doyoumeasureyourcompany’scarbonfootprint? Doyouhaveactionplanstoreduceyourcompany’scarbonfootprint(electricity,travelandwaste,etc)?

Doyouinsistonenvironmentalcertificationfromyoursuppliers?

Doesyourcompanypracticerecycling? Doesyourcompanymeasureyourwaterconsumption? Haveyouimplementedplanstoreduceyourwaterconsumption?

Food and beverages

Agreeneventshouldofferonlyorganic,localandin-seasonfoodanddrinks.Thisensuresthatthegoodshavenotbeentransportedfromfaraway,resultinginunnecessarycarbonemissions.Italsoensuresthatwearesupportingthelocalgreenagriculturalindustryatgrass-rootslevel.

Wherepossible,partnerwithacateringcompanythatunderstandsgreeneventinganditsimportance(www.greencatering.co.za).

Avoidexcessivepackaging–andthatwhichyoucan’tavoid,recycle.Buyinginbulkcanhelpinusinglesspackaging...

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What to serve?

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Meat

Servelittleornomeatifpossible. Chooselocalfarmmeat. Choosegrass-fed,free-rangemeatproducts. Chooseorganicmeat. Chooseecofriendlypackaging.

FishUsetheSASSIguideandonlyservegreen-listedfish.TheSouthernAfricanSustainableSeafoodInitiative(SASSI)isaninitiativefundedbyTheGreenTrust(www.wwfsassi.co.za).

Fruit and vegetables Buyseasonal,localproduceonly. Chooseorganicorsustainablyfarmedproduce. Chooseproducewithoutpackaging,especially plasticpackaging. Produceshouldbewashedinnaturalproducts withnoaddedchemicals.

Soft drinks Buylocalfruitjuices,ideallyfromlocalfarmers. Buyinbulk. Recycletinsandglass. Buyorganic.

Coffee Chooselocallygrownfiltercoffeeifpossible. Ifbuyingimportedcoffeelookforalloroneofthe followingdifferentiators:OrganicCoffee,FairTrade Certified,ShadeGrownorSustainablyGrown. Usereusableorrecycledpapercoffeefilters. Avoidtake-outandfast-foodpackaging. Recycleyourcoffeegrounds–theycansimplybe dumpedinflowerbeds.

Buyinstantcoffeeinbulk(currentlythereisnolocal sustainableoption). Chooseecofriendlypackaging–minimalpackaging, recyclableandunbleached,chemical-freedyes– whenpossible.

Sugar and sweeteners Useunrefined,organicsugar. Therearehealthconcernsabouttheingredientsinsome sweeteners–researchthemostenvironmentallyand health-friendlyoptions.

Tea Ordersustainablyharvestedrooibos. Chooseteaswithenvironmentallysensitivepackaging andteabags.

Milk Choosefree-range,rBST-freeandlocallyproducedmilk.

Wine ChoosewinesmadebyBiodiversity WineInitiative(BWI)members. Chooselocaland/ororganicwines.

‘The BWI is a pioneering partnership between the South African wine industry and the conservation sector. The goals are to minimise the further loss of threatened natural habitat, and to contribute to sustainable wine production, through the adoption of biodiversity guidelines by the South African wine industry.’www.bwi.co.za

For more information on The Green Trust visit www.nedbankgreen.co.za/category/the-green-trust or www.wwf.org.za.

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WaterA2006WWFstudyfoundthatittakesthreelitresoftapwatertomakeonelitreofbottledwater.Excessivebottlingofwaterremoveswaterfromouralreadythreatenedwatertable.Bottledwateralsousesplasticandfuelduringtransportation.

Tryandensurethattapwater,ratherthanbottled water,isserved.

NedbankhasdiscontinueditsbrandedbottledwaterandiscurrentlylookingatcommittingtoWWF’sWaterNeutralprogrammeinpartnershipwithgovernment’sWorkingforWaterinitiative.

Green-event checklist

Thevenue–isitenergyefficient? Signage–istheeventsignagemadefromrecycledmaterials?

Electronicregistration–asopposedtoregistrationonpaper.

Nametags–makesuretocollectnametagholdersafterwards.

Speakers’notes,delegatehandouts–arethesemade fromrecycledmaterials?

Event-banners–theseshouldpromotegreenmessages. PowerPointpresentations–includeagreenmessage. Greengifts/giveaways. AreyourwinessourcedfromBWImembers? AreyouservinganyfishthatisonSASSI’sorangeorredlist? Haveyouboughtanyimportedgoods? Haveyoufavouredin-seasongoodsandproduce? Haveyouavoidedexcessivelypackagedgoodsandproduce?

General green-event and catering procedures

Uselaptopswhenpossible(onaveragetheyuse10%less energythandesktopcomputers). UseLCDratherthanCRTmonitors. Provideprintoutsusingbothsidesofthepaper. Wherepossible,communicateelectronically. Occasionallyuseregularmail,ratherthanbulk,discountedmail,toensurethatmailinglistsarevalid–thiscanreducewaste.

Organisewastesegregationbinsinpublicspacesforplastic,glass,paper,aluminiumandbiodegradablewaste.

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Printed on Reviva Plus Paper:

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ManufacturedbySappi.

Being‘green’isagenerictermusedtolabelanyactionthatisbeneficialtotheenvironment.Itcanmeandifferentthingstodifferentpeople:using

productsandservicesthataresustainable,buyingproductsmadefromnaturalingredients,eatinglocalororganic,eatinglessornomeat,conserving

energy,usingalternativeenergy,recyclingandmore.Bethedifferenceyouwanttosee;

makeapromisetoliveGREEN!

What doesgreen really mean?

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